Pitney Bowes ix3010 Operating Guide

Welcome …

Thank you!

Thanks for selecting an Imagistics fax machine for your business.

Before you begin, please note that before your fax can be used and before you can turn on power to the unit for the first time, there are important precautions to take.Please see page 1.5 for more information.

Trademarks

Imagistics, the Imagistics logo and all Imagistics fax product names contained herein are trademarks of Imagistics International Inc..

NERGYSTAR

is a registered mark of the United States Environmental Protection

Agency.

As an Energy Star®partner, Imagistics International Inc.,has determined that this product meets the Energy Star guidelines for energy efficiency.

Energy saving

Your machine can save the energy with its Energy Saving Mode. In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Save

Mode” will be displayed on the

LCD

. If your machine receives a fax message or if any

key is pressed your machine will automatically wake up. The time for the machine to enter the Energy saving mode can be selected from 1 to

240 minutes.For details,see page 1.19.

Super G3 is an extension of Group 3 fax technology standards, allowing the use of high-speed

ITU-TV

.34 modems for 33.6 Kbps

transmission and high-speed protocols for rapid handshaking.

JBIG

— Joint Bi-level Image experts Group,the new

ITU-T

stan-

dard image data compression method.As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the mac hine or injuries, set the fax machine up in a level, vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range of 50º F to 89.6º F (10º C to 32º C).

Away from a television or radio

Many appliances and office equipment, including televisions,radios, copy machines, air conditioners and computers,can generate electronic noise that can interfere with the operation of your fax machine.

Clean

Dust buildup can damage your fax. Periodically clean your fax machine as described in the operating instructions.Do not use a dust cover, which can cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

Space around the fax machine

To ensure proper ventilation and easy operation,set up the machine in an area that meets the minimum requirements for clearance as illustrated below.

Before using your Imagistics fax machine

15 cm (5.9 inches)

25 cm (9.8 inches)

40 cm (15.7 inches)

60 cm (23.6 inches)

50 - 89.6 F (

10 - 32 C

)

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed.Doing so could cause a fire and poses a risk of electrical shock.

Do not share an extension cord connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large appliance

High-consumption appliances such as a refrigerator or air conditioner can cause “draw-downs”which could damage your fax machine.

120

VAC outlet

Use a standard three-pronged 120 V electrical outlet to power your fax machine.Using any other electrical outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in which you purchased it. Doing so may violate telecommunication and safety regulations of that country, and variations in electrical and telephone standards can cause poor performance and damage to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious injury to you and damage to your fax. If service is required, call your authorized Imagistics dealer.

Keep away from liquids

Keep liquids and metal pins or other objects away from your fax machine.If something falls into the fax machine,remove the plug from the outlet, and call your authorized Imagistics dealer.

Never handle your fax machine or power cord with wet hands

Never touch your fax machine or power cord if your hands are wet.

During electrical storms, disconnect the plug from the outlet

Electrical storms can cause electrical shock or damage to the fax machine.

AC 120V

Do not put furniture or equipment on the power cord

Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets.Doing so can damage the power cord or fax, and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damaging condensation to form inside your fax machine.

Allow clearance around the outlet

Don’t stack boxes or furniture around the outlet.

Use caution when carrying the fax

Lift and carry the fax machine as described in your operating instructions.Some fax machines require two people to safely and properly carry.

Use supplies manufactured specifically for Imagistics fax machines

Using toner cartridges and other supplies that are not manufactured specifically for Imagistics machines may affect the operation of your unit.

Storing and handling toner and drum cartridges

To avoid damage to your fax mac hine and to assure the best performance possible, follow these guidelines when storing and handling toner and drum cartridges:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32º F to 95º F (0º C to 35º C).To avoid dew do not store cartridges in locations subject to extreme fluctuation of temperature and humidity.

Do not stand the cartridge on its end and do not store it upside down.

Do not open the protective bag of the cartridge until you are ready to install the cartridge.

Do not store cartridges in areas of:

• Direct sunlight

• Dusty conditions

• Near floppy disks or other computer media, computer screens, or any other materials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to flame can cause toner cartridges to burn or explode, causing serious injury.

Be careful not to get the toner powder in your eyes.

If the toner powder gets in your eyes,wash your eyes well and see a doctor.

Keep cartridges away from water or oil. Do not expose cartridges to direct sunlight. Do not expose the cartridges to static or

other electrical shock.

This page intentionally blank.

These instructions are divided into the following sections.

•

“Getting started” (page 1.1) describes how to set up your machine,operating tips and some important settings that you should perform before you use your machine.

•

“Basic operations” (page 2.1) describes the basic operations of the transmission, reception and copying.

•

“Advanced features” (page 3.1) describes the convenient features of your machine.

•

“Changing the default settings” (page 4.1) describes how to change the settings of your machine.

•

Finally,“Just in case … ” (page 5.1) helps you if you ever have a problem with your machine.It also tells you how to give your machine the kind of easy,sensible care that should keep troubles to a minimum.

Thanks for choosing Imagistics.

Find your serial number and write it down

Please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine.

Close up, the bar code label looks something like this,but with a different set of numbers:

Please copy down your machine’s serial number below for future reference,and note the machine’s model number:

My machine’s serial number: ________________________________________ My machine’s model number: ❑

Bar code label

Welcome to your Imagistics fax mac hine!

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Unlocking the mirror carriage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6

Attach the extension paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11

Changing modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11

Turning off the power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.13

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.14

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3

Sending a fax using the

ADF

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4

Sending a fax using the

FBS

glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5

Sending a fax using

MONITOR/CALL

key or a handset . . . . . . . . . . . . . . . .2.6

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.7

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8

View the result of fax transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

How to select the fax reception mode: . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.11

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Your machine’s copier features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Basic copy procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Single copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Stacking multiple copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Sorting multiple copies (using adf) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Enlarged or reduced copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15

Making copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15

Special copy function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.17

Copy protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.18

Using your fax machine as a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.19

Using your fax machine as a scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.20

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.22

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.22

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.22

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.22

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.22

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.23

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . .2.23

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.23

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.23

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.8

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Sending a broadcast fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Table of Contents

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.17

Remote Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.20

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22

Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22

Setting the reports:

TCR

s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.23

Separate each received documents(Separator Page ) . . . . . . . . . . . . . . .3.24

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.25

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . .3.26

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.27

Page counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.27

The power of Multitasking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.28

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.28

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.38

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.52

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.54

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.56

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.58

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Copy scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Adjusting the copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Changing the copy auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7

Setting copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7

Setting sort copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7

Setting Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.7

Setting combine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . .4.10

Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.11

Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.11

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

LCD

error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.9

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12

Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12

Cleaning the

FBS

glass,contact glass and white pad . . . . . . . . . . . . . . .5.13

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.13

Cleaning the

LED

print head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.14

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.17

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

This chapter describes how to set up your machine, operating tips and some important settings before you use your machine

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

1.1

Getting started

Packaging contents

Included in your machine’s packaging:

1. Main unit with 500-sheet paper cassette installed

2. Drum cartridge 10.CD-ROM

3. Toner cartridge 11.Paper size stickers

4. Document tray 12.One-touch labels

5. Extension paper tray 13.Soft Key labels

6. Telephone line cord 14.Ferrite core for a printer cable

7. AC power cord 15.Function key label

8. Operating instructions and Quick reference

9. Printer driver/TWAIN driver Installing guide

Note: Be sure to save the box (or boxes) and packing materials for reshipment.

Parts of your machine

Note: Any terms used here that are unclear to you right now will be explained in

detail in the coming pages.

Control Panel — The keys you use to operate your machine.(See pages

1.3–1.4 for more details.)

ADF

(Automatic Document Feeder) — The

ADF

automatically feeds

original document into the machine,one at a time. It can hold up to 50 pages.

Scanner cover — Opens this cover to remove original document jams.

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

Document tray — Holds original documents placed for scanning into the

machine.

Platen cover — Opens to scan an original document using the

FBS

(Flatbed

Scanner) glass.

Original document exit — Where your original document comes out after

being scanned.

Top cover — Opens to provide access for changing the toner and drum car-

tridge (or, occasionally, fixing printout jams).

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-R

1.2

Getting started

Page counter — Shows the total number of pages the machine has printed.

power switch — Turns your fax machine on and off.

power jack — Where you plug in the ACpower cord.

Bypass tray — Open and use the bypass tray to use the paper that cannot

be set in the paper cassette. It can hold up to 50 sheets of paper.For details about paper capacity of the bypass tray, see “Specifications,”page

.2.

Side cover — Open to fix a printout jam.

Side cover release — Pull this to open the side cover.

Top cover release — Pull up on this to open the top cover.

Recording paper size sticker — Shows the size of the paper that is set in

the paper cassette.

Recording paper level indicator — Shows the level of the current paper

supply without requiring you to open the paper cassette.

Paper cassette — Set paper here. It can hold up to 500 sheets.For details

about paper capacity of the paper cassette, see “Specifications,”page AI.2.

FBS

(Flatbed Scanner) glass — Makes it possible for you to fax or copy

objects and even irregularly shaped sheets,just as a conventional copier .

LINE

jack — Where you plug in the telephone line cord.The other end of the

cord plugs into a wall telephone jack.

PHONE

2 jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

PHONE

1 jack — Where you plug in the optional handset.

RS-232C interface port (optional) — Where you plug in the RS-232C

cable, when you use the optional RS-232C interface kit.

PRINTER PARALLEL

port — Where you plug in the printer cable,when you use

the optional printer controller.

Extension paper tray — Holds up the printout after it emerges.

Printed document exit — Where the printout emerges.

Handset (optional ) — Used for voice communication.This handset is avail-

able from your authorized Imagistics Sales Representative, and can be added when you purchase the ix3010.

20 21 22

LINE

PHONE1PHONE2

1.3

Getting started

COPY

light — Glows when the machine is in the Copy mode.

FAX

light — Glows when the machine is in the Fax mode.

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning.The light stays on until the machine prints a Check Message report.

COMM

. light — Glows when the machine is communicating with another

machine.

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

Soft Keys — Shortcut keys.Any function that can be turned on or off can be

programmed into these three keys.If the light above one of these keys glows, this indicates the setting that’s been programmed into it (see page 3.16) is turned on.These keys are programmed at the factory to turn the following functions on or off:

Soft key 1:

ENERGY SAVING

— Pressing this key will switch the machine into

Sleep mode immediately. Note: If the optional printer controller has been installed on your machine,

this key will be the

ONLINE

key.

Soft key 2:

SORT

— Pressing this key will turn the Sort feature on or off.

Soft key 3:

COMBINE

— Pressing this key will turn the Combine feature on or

off.

BYPASS

— Pressing this key will change the paper size in the bypass tray.

COPY COUNT

— Pressing this key will make you see the number of total

printed pages on the

LCD

BROADCAST

— Pressing this key will send a broadcast fax (sending the same

document to more than one location).

GROUP

— Pressing this key will set up a fax transmission to a call group, a

set of fax numbers which will receive the same document in one fax operation.

ADVANCED FUNCTIONS

— In Fax mode:Chooses from following several fax options – delayed transmission, Polling, F-Code transmission, F-Code polling and Batch transmission.

Or, in Copy mode: Chooses from following copy options – Nega/Posi copy, Combine copy or Ultra copy.

COMM.CANCEL/CONFIRM

. — Pressing this key will stop the transmission, or to

review pending fax commands and the activity journal.

START

— Pressing this key will begin a fax transmission, reception or copying.

STOP

— Stops the current operation and ejects a document from the

ADF

COPY RESET

— Use in copy mode only. Pressing this key will reset the copy

settings to their defaults.

Control Panel Overview

12 345 6 789101112 13 14

15161718192021222324252627

1.4

Getting started

Numeric keypad — Just like the numeric keys on a regular tone-dialing

phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine.

In Fax mode:

SPEED DIAL

TEL INDEX

— Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory .(See page 3.8.)

Or, in Copy mode:

ZOOM

– Pressing this key will turn on or off the

ZOOM

light.

When the

ZOOM

light glows, you can set the copy reproduction ratio at 1%

steps by using or key. When the

ZOOM

light is not lit, you can choose one of several fixed copy repro-

duction ratio by using or key.

Program key — Any function can be started by first pressing this key and

then entering the function number.

Cursor Keys

— Scrolls (moves) through features and command options as dis-

played on the

LCD

ENTER

— It confirms user settings,begins operations and moves through com-

mand levels.

CANCEL

— Pressing this key will delete characters on the

LCD

and cancel com-

mands you have entered into the machine.

PAPER SIZE

NEXT DOC

— In Copy mode: Selects the printout paper you want to use.

While scanning a document:

Pressing this key will tell your machine to scan one or more additional documents after the current scanning ends.

DOCUMENT SIZE

— Instructs the fax to scan letter-,legal or half-letter sized

documents when you use the

FBS

(flatbed scanner) glass.

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine.The display shows 2 lines,20 characters per line.If the

LCD

is blank, the machine is off.

Printer status lights — Green lights indicate the acceptable paper sources.

Red light will glow if the printer problem (such as paper jam) occurred.

CONTRAST

— Pressing this key will adjust the contrast level.

DOCUMENT/RESOLUTION

— In Fax mode:Pressing this key will toggle among the three resolution modes and grayscale.

Or, in Copy mode: Pressing this key will select the type of your document.

COPY/FAX

— Pressing this key will toggle between Fax mode and Copy mode .

Macro Keys — Programming the Macro keys (M1 and M2) can reduce many

steps of the operation to a simple press of a key.You can “teach” the Macro keys to carry out one of the several operations (see pages 3.17–3.19).

Programmable One-Touch Keys — The keys labeled P1 and P2, this lets

you teach your machine an advanced multi-step function just once,then recall the function at any time by pressing one of these keys.

One-Touch Keys — The keys labeled 01-55 offer one-touch dialing conve-

nience.Also, you may use these keys to enter the characters when you are setting up the machine.

29 30 31

fliptab A fliptab B fliptab C

1.5

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust buildup can damage your machine.(However ,do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine.Its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 6 feet long when stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is,you’ll risk occasional shutoffs to the machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both tele- phone and electrical lines.This device helps to shield your fax machine from damaging high-voltage electrical surges.

Unlocking the mirror carriage

Your fax machine is shipped with mirror carriage locking plate for protecting your machine’s mirror carriage during shipping.

Important: Do not turn the power on until after you have unlocked the mirror

carriage. Otherwise, damage could result.

Important: Gently close the top cover so that you don’t catch your hands ,possibly

injuring them.

Open the top cover. Loosen the screw which secures the mirror carriage locking plate, and then slide the plate.

After unlocking the mirror carriage,secure the mirror carriage locking plate mounting screw.

IMPORTANT: BEFORE YOU USE THE MACHINE, YOU MUST

TURN OFF THE TRANSPORT MODE (see page 1.8).

Note: If you must ship your machine for some reason, turn on the transport mode,

turn the power off and then lock the mirror carriage (undo the above procedure).

UNLOCK

LOCK

Setting up

1.6

Getting started

Installing the printing supplies

Your fax prints incoming faxes and copies with a reliable 600 dpi print engine.Y our fax requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 20,000 “normal” letter-sized printouts (see “Specifications,”page AI.2).By “normal,”we’re referring to the amount of text and/or graphics on each page.This is based on an industry-standard test document.

• The toner cartridge — It yields 30,000 “normal”, letter-sized printouts (see “Specifications,”page AI.2).

Note: The toner cartridge included with your machine is starter toner cartridge,

which yields 6,000 printouts. Please purchase regular, full-yield toner cartridge from your authorized Imagistics dealer.

To install these supplies: Important: Gently close the top cover so that you don’t catch your hands,possibly

injuring them.

Pull up the top cover release and open the top

cover.

Slide the printer cover release and open the

printer cover.

Unpack a new toner cartridge from its carton.Then,holding the toner cartridge with both hands,slowly shake it to distribute the toner evenly inside the cartridge.

Note: Do not touch the roller of the

toner cartridge.

Gently install the toner cartridge in the printer, making sure the toner cartridge’s two pins fit in the slits inside the printer frame.

Unpack the drum cartridge from its carton. Note: Shield the drum cartridge from light, especially strong light. Later,if

you have to remove the cartridge from the machine,immediately wrap it in a thick cloth to protect it from light.

Gently install the drum cartridge in the printer, making sure the drum cartridge’s four pins fit in the slits inside the printer frame.

Gently clean the LED print head using the cleaning paper included in the toner cartridge carton box. For best print quality,you should clean the LED head every time you change the new toner cartridge.

Note: Do not use abrasive materials

on the LED print head, and do not subject the LED print head to strongly shock.

Gently close the printer cover.

Close the top cover. Be sure to push on a portion of the cover to lock it into its original (closed) position.

Note: The fax machine will not work if the cover isn’t closed properly.

Attach the extension paper tray

Attach the extension paper tray by inserting its two pegs at a slightly upward angle into the appropriate holes,as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the machine’s

rear side and the other end into a standard telephone wall jack.

Plug the non-pronged end of the AC power cord into the AC power cord jack on the right rear side of the machine and the pronged end into a 120 V electrical outlet (preferably on a surge suppressor, as mentioned on page 1.5).

Important: Be sure that you do not turn the power on (next step) until after

you have unlocked the mirror carriage locking plate.(see page

1.5).

Use the AC power switch to turn on your machine.The markings are international standards: I means on, O means off.

It will take a few seconds for the machine to warm up.The

LCD

shows:

When the machine is ready to use (standby mode), you will see:

Copy Ready 1

Ltr Auto 100%

** Warming Up **

1.7

Getting started

1.8

Getting started

Turning off the transport mode

Important: After unlocking the mirror carriage (see page 1.5),you must turn the

transport mode off by following procedures.

When the machine is in the transport mode,the

LCD

shows:

To turn off the transport mode:

Press Program key, *,E.

Select Off by pressing or .Then press

ENTER

to turn off the transport

mode.The mirror carriage will move to the home position.

Important: If you must reship the machine,turn on this mode to move the mirror

carriage to the transport position (in step 2, above, press or to set the transport mode to On), then power off and lock the mirror carriage using the mirror carriage locking plate (see page 1.5).

Adjust the monitor speaker’s volume

You can set the volume of the monitor speaker.

Press

MONITOR/CALL

on the control panel.You now should hear a dial tone.

And press or of the cursor key.The

LCD

indicates the volume:

To turn the volume up, press . To turn the volume down,press .

Press

MONITOR/CALL

again to hang up.

Loading paper

Acceptable paper size and cassette capacity

Paper source Paper type Paper size Capacity

Paper cassette Plain paper*1Letter , Legal , Half-letter 500 sheets

Letter , Legal , Half-letter ,

Plain paper*1A4 ,A5 , A6 , F4 , 50 sheets

Bypass Tray Executive , Custom-sized*

Envelopes DL , CM10 , Monarch 1 sheet Postcard 3.9″ × 5.8″ (100 × 148mm) 20 sheets Transparency*3Letter 20 sheets

*1Paper weight:60 – 90 g/m

*2(3.8 – 8.5) inches × (5.5 – 14.0) inches (Width × Length):It only can use if the

optional Printer Controller is attached.

*3We recommend:3M PP2500 for laser printers or equivalent Note: Do not use any paper which has been creased, wrinkled or has absorbed any

moisture.

Loading paper in paper cassette

Before you load paper, note the following:

• After you loaded paper in paper cassette, you must need to “tell” your machine which size of the paper, letter-,legal- or half letter-sized,you loaded. You can do this by the “Setting of the paper size” operation. (See next page.)

Note:If you will be using letter-sized paper, there’s no need to adjust the cas-

sette; your machine is initially set for Letter-sized paper. Simply attach the LTR sticker to the outside of the paper cassette.

Open the paper cassette from the front of your machine by gently pulling it toward you.

** Tel Mode ** Volume:

■■■■

Mirror Locked :Off

!/"

/Enter

Mirror Locked :On

!/"

/Enter

Mirror Locked

1.9

Getting started

While pressing the release lever, slide the paper length guide to the position for the paper size you want to use.

Press down the paper lifting plate.

Insert the paper into the cassette.

• Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even.

• Do not stack the paper over the limit mark inside of the cassette.

• Place the edges of the top sheet under the metal tabs on the cassette’s left and right side.

Adjust the paper guides to fit the size of paper.

Gently push the paper cassette back into its original (closed) position.You’ll feel a click when it’s properly in place.

Attach the paper size sticker on the cassette’s front.

Helpful Tip: The paper level indicator on the

front paper cassette lets you see how much paper is in the cassette without your having to open the cassette.When you see the paper level indicator drop (i. e., show more blue area), make sure you have a supply of paper nearby.Then, when you see the “Please Supply Paper” message on the display, you’ll be ready to refill the cassette.

Important: To avoid paper jams, do not refill this paper cassette without first

removing all of any paper which may remain in it. In other words, do not just add sheets to an already-loaded stack.

Setting of the Paper Size

Default setting: 1st cassette: Ltr (Letter-sized paper), 2nd cassette(option): Ltr , Bypass tray: Ltr

When you change the size of paper in the paper cassette,also you must change the paper size setting,below.

Press Program key,B,1,0,1,

ENTER

.The

LCD

shows:

Press or until the recording paper size for the first cassette you want appears.In this example, we’ve chosen Legal.

Press

ENTER

. If you have the optional second cassette,proceed to step 4. Otherwise, skip to step 6.

Press or until the recording paper size for the second cassette you want appears.In this example, we’ve chosen half letter .

Press

ENTER

2nd Cassette :HLtr

!/"

/Enter

1st Cassette :Legl

!/"

/Enter

1st Cassette :Ltr

!/"

/Enter

Paper level indicator

1.10

Getting started

Press or until the recording paper size for the bypass tray you want appears.In this example, we’ve chosen Ltr .

Press

ENTER

Press

STOP

to return the machine to standby mode.

Loading paper in bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray.

Open the bypass tray on the right side of your machine.

Pull out the hopper of the bypass tray and pull the flapper release lever.

Place the paper on the bypass tray.Adjust the paper guide to fit the paper and insert the paper until it comes to a stop. Then push back the flapper release lever.

Note: In Fax mode,if you have set the Letter, Legal or Half-letter sized paper in

the bypass tray, the machine will use this paper when it runs out of the paper in the paper cassette during the fax reception.

Bypass Tray :Ltr

!/"

/Enter

1.11

Getting started

Changing modes

You can use this machine not only as a fax machine,but as a copier as well. Press

COPY

FAX

to change to the fax

mode or copy mode. Fax mode: If you want to use facsimile

features,change to the Fax mode. Copy mode: If you want to use copier

function, change to the Copy mode. When the machine is in the F ax mode,

the

FAX

light on the control panel is on, and if the machine is in the Copy mode, the

COPY

light is on.

Note: You cannot switch modes in any of the following cases:

• When scanning a fax message for transmission.

• During the real time transmission.

• When programming any function settings.

Standby display of each mode:

In Fax mode In Copy mode

Turning off the power

Fax documents stored in memory will be lost 72 hours after you turn the power switch off or unplug the power cord. (See “Specifications,”page AI.1.)

How to operate the machine

To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or * Use: The numeric keypad. Tip: At no other time within this manual will we refer to the letters printed

below the numeric keys and their uses (such as accessing abc by pressing the 2 key.) These letters are there only for your convenience in using your fax machine as a telephone.

To press:

A,B

,C,

or any other letter key

Use: The one-touch key labeled with that letter. Tip: Please don’t confuse the zero (0) with the letter

Here’s an example.If we say “press Program key,

,1,0,1,

ENTER

”…

… you’d press Program key

… thenA(one-touch key 01(A)) … then 1 … then 0 (the numeric key zero) … then 1

… and then

ENTER

Note: Even though our example above includes commas, do not enter them into

the fax machine.Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine.

There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them.W e’ll explain this process later.

In other way, you can search almost all of your machine’s function using the cursor key. See page 1.13.

Copy Ready 1

Ltr Auto 100%

Fax Ready

Feb 4 2002 0:00

COPY/FAX key

Operating tips

1.12

Getting started

Entering characters

Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others.To enter letters or other c haracters, use one-touch keys,numeric keypad or

CODE

keys.

Using one-touch keys to enter characters

Open the one-touch cover and use the onetouch keys to enter letters and other non-numeric characters.

The word “Upper”means the machine will enter only upper-case letters.

To type a lower-case letter ,press

ALPHABET

which is one of the one-touch keys. The display changes to:

This means pressing one-touch keys will enter lower-case letters . To switch bac k for upper-case entries, press

ALPHABET

To enter spaces, punctuation and symbols, use the one-touch keys.

Canceling characters

If you entered an incorrect letter or digit, press

CANCEL

to erase to the left. To change just one c haracter in name and/or digit,press or to move the cursor to that character or digit.Then press

CANCEL

to erase it. Re-enter the character or

digit correctly.

Using

CODE

to enter characters

Also, you can use the

CODE

key to enter special characters or symbols.

When the machine prompts you to enter a name,press

CODE

The

LCD

changes to:

Find the character you want to enter in the chart below.

The legends in the black border indicate which key you press,and in which order, to get a given character. For example, to get a back-slash (\) character, you’d press C, 8. (The blank areas for 2, 0 and C, 0 indicate spaces.)

To enter each c haracter, press the key combination listed on the chart.

Important: Remember, there are three ways to enter characters:

Enter Using

Numbers Numeric keypad Letters/characters One-touch keys Letters/characters/numbers

CODE

chart for key combinations

Press

ENTER

to save the name.

0 1 2 3 4 5 6 7 8 9 A B C D E F

234567ABCDEF

0@P` pÇÉ

↑

α p

!1AQaqüæ

↓

q "2BRbréÆ á βθ #3CScsâô í ε $4DTdtäö`ó µΩ

%5EUe uàò.ú σ ü &6FVf våû ñρΣ

’ 7GWgwçù Ñ π (8HXhxêÿ\

)9IYiyë Ö ″

*:JZjzè Ü

+;K[k{ï

,<L¥ l|î £

-=M]m}ì

.>N^n→ Ä

/?O_o ← Å

Second keypress

First keypress

Your Name ;Code _

Your Name ;Lower _

Your Name ;Upper _

ALPHABET CODE

1.13

Getting started

Searching the functions using the cursor key

In this manual, we explain the operation with short-cut operations (for example, we will say,“press Program key,

,1,0,1...”), however you can search and enter

almost all of functions using the Program key and Cursor key. Helpful Tip: When you want to search any function settings in your machine, you

will need the function table (see next page) for your searching.Please use it for your help.

To search and enter the function settings:

Press the Program key.

Search the level one function groups using or of cursor key until your desired item appears.

After you find the level one function item you want to program, press of cursor key to go to the level two function groups .

Search the level two function groups using or of cursor key until your desired item appears.

After you find the level two function item you want to program, press of cursor key to go to the level three function groups .

Search the level three function groups using or of cursor key until your desired function appears.

Note: You can go back to previous level function groups by pressing of

cursor key before you have entered the level three function by pressing

ENTER

Press

ENTER

to entry the function setting.

Note: You can press Program key to entry the setting instead of

ENTER

Cursor keys

Program key

Level one function Level two function Level three function Summary of setting Default setting Page

A.Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names,

(Max. 55 locations.) also group numbers on one-touch dial keys. — 3.2

If you register the name, you can use the telephone index feature. If you register the group number, you can use the group dialing.

02.Erase One-Touch Erase the registration in a one-touch key. — 3.3

2.Speed Dial 01.Enter Speed-Dial Select speed-dial number and register the fax dial numbers and (Max. 145 locations.) names, also group numbers as Speed-Dial numbers. — 3.4

If you register the name, you can use the telephone index feature. If you register the group number, you can use the group dialing.

02.Erase Speed-Dial Erase the registration in a speed-dial number. — 3.5

3.Program One-Touch 01.Enter P One-Touch Program several operations for a function you frequently use.

— 3.38

This key can reduce several steps to a simple press of a key.

02.Erase P One-Touch Erase the programming in a programmable one-touch key . — 3.51

B.User Settings 1.Machine Settings 01.Cassette Size Select the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. — 3.52

03.Soft Key Program to turn on or off any functions with just pressing this key.

Soft key 1:

ENERGY SAVING

See left. 3.16

Soft key 2:

SORT

Soft key 3:

COMBINE

04.Silent Mode Mute your machine. Off 4.9

05.Sleep Mode Conserve power. On 4.10

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.22

07.Primary Mode Determine the primary mode, Fax mode or Copy mode. None 4.10

08.Service Mode For technical support. Do not set this setting to on unless an

Off —

authorized technician asks you to do so.

09.Paper Source Select paper source (paper cassette and bypass tray) for

For Fax / Copy 4.10

fax reception or copying.

10.2-Bin Tray*

Select the paper tray for delivery.

• Copy exit Lower tray

• Received fax document exit Upper tray 4.10

• List exit Upper tray

• PC-Fax print exit*

Upper tray

Function table

*1:This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.

1.14

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

B.User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

• Primary resolution mode Normal 4.1

• Primary contrast mode Normal

02.Print Parameter You can set the following settings for receive fax message.

• Reduction rate Auto

• Reduction margin 40 mm

4.3

• Half-page reception Off

03.# of Rings Number of rings before your machine answers. Two times 4.4

04.Redial Number of times and interval for automatic fax redialing. Two times

4.5

One minute

05.Dialing Pause Dialing pause length. Two times 4.5

06.Memory Tx On/Off setting for Memory transmission. On 4.2

07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Tx On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.1

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.56

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.52

12.Separator Page Separate each received document. Off 3.24

13.PIN Mode Prevent unauthorized long-distance calls. Off 3.54

14.Passcode Enter passcode for limiting polling access. — 3.15

15.Rotate Rx On/Off setting for Rotate reception. Off 4.4

16.DRD Set the ring pattern to use with phone company’s Distinctive Ring

Off 3.26

service.

16.Remote Copy Archive the document transmitted and/or received. Off 3.20

3.Copy Settings 01.Scan Parameters You can set the following settings for copying.

• Primary document type Text 4.6

• Primary contrast mode Normal

02. Print parameter You can set the margin for copying. 24 mm 4.6

03.Auto Reset Time Set the time (minutes) of resetting the copy parameters. 3 minutes 4.7

04.Copy Auto Set the default setting to “Auto” for one of the following:

Paper size 4.7

• Paper size • Reduce/Enlarge ratio • Document size

05.Copy Protect On/Off setting for Copy protection. Off 2.18

06.Sort Copy On/Off setting for Sorting copy. On 4.7

07.Nega/Posi On/Off setting to reverse copy of black and white areas. Off 2.17, 4.7

08.Combine On/Off setting to combine. Off 2.17, 4.8

4.Printer Settings 01.TCP/IP*

Enter the IP Address,Subnet mask and Gate way address. — —

1.15

Getting started

*3:This option appears only if the optional NIC (network interface card) has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

B.User Settings 5.Scanner Settings*401.Scan Parameter Enter the scanning parameters. — —

02.Scan Size Set the scanning size. — —

03.Auto Reset Set the time (minutes) resetting the scan parameters. — —

C.Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. Off 3.22

02.Journal Line Up Change the printing order of the activity journal. Off 3.23

03.Report AutoPrint Print the TCR (Transmit Confirmation Report) automatically

Off 3.23

after transmitting.

2.Cover Page 01.Set Cover Page On/Off setting for sending the Cover page. Off 3.25

02.Enter Cover Page Enter your message for the cover page. — 3.25

3.Department Code 01.Set Dept. Protect Protection for department code settings. Off 3.59

02.Set Dept. Code Register the Department code . — 3.58

03.Set Dept. Setting On/Off setting for Department code activation. Off 3.58

04.Erase Dp.TimeList Clear the total counts of each department code. — 3.59

4.F-Code Box 01.Set F-Code Box Create the F-Code box. — 3.29

02.Erase F-Code Box Erase an empty F-Code box. — 3.35

5.Batch Tx 01.Set Batch Box Create the Batch box. — 3.11

02.Erase Batch Box Erase an empty batch box. — 3.13

D.Doc. Management 1.Store Document 01.Polling Document Store the document to be retrieved by other fax machine. — 3.14

02.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.32 fax machine.

2.Erase Document 01.Polling Document Erase stored document for polling transmission. — 3.14

02.F-Code Document Erase stored document in the F-Code box. — 3.34

03.Batch Document Erase stored document in the Batch box. — 3.13

3.Document Print 01.Polling Document Print the stored document for polling transmission. — 3.14

02.F-Code Document Print the stored document in the F-Code box. — 3.33,3.34

03.Batch Document Print the stored document in the Batch box. — 3.12

04.Security Rx Doc. Print the fax received document during Security reception (and return to your machine to normal reception mode until the next — 3.53 time).

05.Com. Stored Doc. Print the stored document for delayed transmission. — 2.8

E. Print 1.List Print 01.Machine Settings Print a list of your machine settings. — 4.11

02.Fax Settings Print a list of the fax settings. — 4.11

03.Copy Settings Print a list of the copy settings. — 4.11

04.Journal Print the activity journal manually. — 3.23

1.16

Getting started

*4:For details, see the operating instructions that is included with the printer driver CD-ROM.

Level one function Level two function Level three function Summary of setting Default setting Page

E.Print 1.List Print 05.Commands List Print a list of the delayed commands. — 2.8

06.One-Touch List Print a list of the one-touch dial keys. — 3.3

07.Speed-Dial List Print a list of the speed-dial numbers. — 3.5

08.P One-Touch List Print a list of the programmable one-touch keys. — 3.51

09.Group List Print a list of the group numbers. — 3.7

10.Block Junk Dial List Print a list of the blocked numbers. — 3.57

11.Cover Page Print a cover page. — 3.25

12.Depart.Time List Print a total communication time and printed pages of each

— 3.59

department code.

13.F-Code Box List Print a list of F-Code boxes. — 3.32

14.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.32

15.Batch Box List Print a list of Batch boxes. — 3.12

16.Batch Doc.List Print a list of the document stored in the batch boxes. — 3.12

17.Macros List Print a list of Macro keys. — 3.19

20.Remote Copy List Print a list of Remote copy. — 3.21

2.Printer Functions 01.Demo Page*

Print the highlight features and functions of the printer. — —

02.Status Page*

Print all the status and configuration of the printer. — —

03.Font List*

Print the list of all PCL fonts currently installed in the printer. — —

04.NIC Status*

Print the NIC (network interface card) settings. — —

F. PC-FAX Commands*21.PC-FAX 01.PC-FAX Scan Scanning a document into the PC. — —

02.PC-FAX Initial Initializing your machine. — —

03.Set RS-232C Setting of the RS-232C parameters. — —

I. User Install Set-up the following settings:

• Language on the LCD and Lists English

• Current Day and Time —

• Automatically Daylight saving time Off 1.18

• Y our TTI (your name) —

• Subscriber ID (your fax number) —

• Phone dialing type Tone

• Fax reception mode Fax Ready

• Time for the machine to enter the sleep mode 5 minutes

1.17

Getting started

*2:This option appears only if the optional RS-232C interface has been installed. *3:This option appears only if the optional NIC (network interface card) has been installed. *4:For details, see the operating instructions that is included with the printer driver CD-ROM.

EasyStart software is already installed on your Imagistics fax machine.It guides you through the process of entering your machine’s settings. These settings you make here can always be changed later.

Getting started

Determine the following before you go any further:

The type of dialing your telephone system requires — Choose either tone or

pulse (rotary) dialing.

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.This text lists a name,called the Transmit

Terminal Identifier (

TTI

), and a fax number .The

TTI

cannot be longer than 22

characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This ensures the memory will hold only your settings.

Important: After you use EasyStart,do not clear the memory again unless an

authorized technician asks you to do so.

To clear the mac hine’s memory:

Press Program key, *, 2. The

LCD

now asks if you want to clear the memory:

Note: If you don’t want to clear the memory, just press

CANCEL

If you do want to clear the memory, press

ENTER

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing

ENTER

as described in these instructions.

Press Program key,

ENTER

The

LCD

shows the current language setting.

Press or until the language you want appears.

Press

ENTER

to save the setting and continue EasyStart.

The

LCD

now shows the current calendar/clock setting,with a cursor appear-

ing under the first digit.

Use the numeric keypad to enter the correct date and time, using a

MMDDYY

format for the date and 24-hour format for the time. For instance, to set 8:30

on February 4,2003, press 0 2 0 4 0 3 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left,or to move it right. Then enter the correct digit.

Press

ENTER

to save the clock setting and continue.

Enter Time

02/04 ’03 20:30

Enter Time

01/01 ’01 00:00

Language :English

!/"

/Enter

Clear User Settings Check Enter/Cancel

EasyStart (Initial settings)

1.18

Getting started

1.19

Getting started

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

When the setting is On, your machine automatically recognizes

DST

at 2 AMon the appropria teswitchover Sundays each year. When the setting is Off ,no automatic change will occur.

Press or until the mode you want appears. Here, we’ve changed the setting to On:

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts.The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the fax number. The number may contain up to 20 characters.

Note: If you make a mistake, press

CANCEL

to erase to the left. To c hange just one number, press to move left, or to move right. Press

CANCEL

to erase the number. Then re-enter the fax number cor-

rectly.

Press

ENTER

to save the number.

The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send.The name may be up to 22 characters in length. Use the one-touch keys to enter letters and other non-numeric characters.

(Refer to “Entering characters”on page 1.12.)

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

Press or until the mode you want appears. Here, we’ve changed the setting to Pulse mode:

Press

ENTER

to save the setting and continue.

The

LCD

now shows the machine’s current reception mode.

For now, press or until the setting Fax Ready appears. (This setting can always be changed.We’ll discuss reception modes further on pages 2.10–2.11.)

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the time for the sleep mode.Your machine will

automatically enter sleep mode after your selected idle time has elapsed.

Enter the time (in minutes) using the numeric keypad.

Press

ENTER

to save the setting.Your machine will return to standby mode.

Sleep Mode Timing

(001-240):005

Fax Ready

!/"

/Enter

Phone Type :Pulse

!/"

/Enter

Phone Type :Tone

!/"

/Enter

Your Name ;Upper _

Your Fax Number 9725555525_

Your Fax Number

Daylight Saving :On

!/"

/Enter

Daylight Saving :Off

!/"

/Enter

Basic Operations

This chapter describes the basic operation of the transmission, reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.12

Using your fax machine as a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Using your fax machine as a scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.22

2.1

Basic operation

Guidelines

You can send a fax message using the

ADF

(Automatic Document Feeder) or

FBS

(Flatbed Scanner) glass.Before you begin the fax sending, please read the following guidelines.

Acceptable document sizes

You can set up to 50 sheets of letter-, legal- or half letter−sized document in the

ADF

at one time. However,it’s possible to fax a piece of paper as small as a notepad sheet or one up to three feet long.

The acceptable dimensions (width × length) are:

Automatic document feeder (

ADF

)

INGLE-SHEET

ULTIPLE-SHEET

Maximum: 8.5″ × 35.4″ Maximum: 8.5″ × 14.0″ Minimum: 4.7″ × 3.9″ Minimum: 5.8″ × 4.1″

Flatbed scanner (

FBS

)

Maximum: 8.5″ × 14.0″

Things not to put in your fax

To avoid paper jams and damage to your mac hine, don’t insert:

• Folded,curled, torn, wrinkled or very thin pages

• Documents with staples,glue, tape,paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small, thick items

• OHP transparency film

How to set the document

When setting the documents in the

ADF

(Automatic Document Feeder)

Insert your document(s) face up, top edge first. If you’re

sending a multi-page documents,“fan” the pages slightly.

Adjust the document width guide to fit your documents.

Note: The

ADF

can hold up to 50 pages of normal weight paper.

When setting the documents on the

FBS

(Flatbed Scanner) glass

Make sure the document is not in the

ADF

Lift the platen cover.

Set your document face down on the

FBS

glass.The document should be aligned to the front right corner.

Gently close the platen cover. Important: Gently close the platen cover so that you don’t catch your

hands,possibly injuring them.

Sending faxes

2.2

Basic operation

Resolution, grayscale

Reviewing resolution and grayscale:

• Normal resolution (“

NORM

” on the control panel) is suitable for most typed

documents and simple drawings.

• Fine resolution (“

FINE

” on the control panel) is ideal for maps, moderately compli-

cated drawings,floorplans or handwritten documents.

• Superfine resolution (“S-

FINE

” on the control panel, “S Fine”on the

LCD

)

reproduces the detail of extremely complicated drawings or line art.

• Grayscale mode (“

HALFTONE

” on the control panel; “Gray” on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older,non-

Imagistics models) receive it only in fine mode. However,you can send a fax in grayscale mode to virtually any fax machine currently in use.

To change the resolution setting, press

RESOLUTION

repeatedly.

A glowing

LED

indicates the fax is using the setting named by

that

LED

. For example, in the drawing (right), the machine is set

for

FINE

resolution.

Contrast

Setting the contrast allows you to compensate for any excessive lightness or darkness,as the case may be, of document pages you are sending or copying.

To change the contrast setting, press

CONTRAST

repeatedly.

A glowing

LED

indicates the fax is using the setting named by

that

LED

Note: To avoid confusing the Light and Dark settings,just

remember — “Light lightens”and “Dark darkens” — to keep it straight.

Mixing resolution and contrast in a multiple page

When you send the document with more than one page, you can select different resolutions and contrasts for each page.

Insert your documents,select resolution and contrast for first page, dial and press

START

.Then follow one of the following two procedures.

When the document is placed in the

ADF

Select resolution and contrast before the next page is scanned.

When the document is placed on the

FBS

glass:

Remove the previous page and place the next page.

Select resolution and contrast.Then press

NEXT DOC

Dialing pause

Some long-distance systems require dialing pauses,and pauses can also be useful when you’re dialing through special telephone exchanges.

To insert a pause,assign

REDIAL/PA USE

to a Soft key (see page 3.16), and then press

REDIAL/PA USE

. (The pause character (-/) will appear on the

LCD

.) Each pause

entered lasts for a factory-set two seconds. For example, pressing 9,

REDIAL/PA USE

, 19725552009 dials 9 [2-second pause] 1 9 7

2 5 5 5 2 0 0 9.

Helpful Tip: You can change the dialing pause length within 2 to 10 seconds.

(see “Changing the pause length,” page 4.5.)

Potential problems with call-w aiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And any service — such as voice mail — which may intercept your calls can keep your fax machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see how you can temporarily disable call-waiting or voice mail while using the fax machine.

CONTRAST

NORMAL

LIGHT

DARK

HALFTONE

DOCUMENT

S-FINE

FINE

NORMAL

RESOLUTION

2.3

Basic operation

Memory transmission

Your fax machine has a great memory! Take advantage of it, and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your machine will send the document directly into the other machine’s memory and hang up. (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed transmission (see page 3.10) to send your document after hours,and you can save more money, because the line charges will be cheaper.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas. When the

machine’s memory is full,it can transmit only through the document feeder.

The memory transmission default setting is On. However,you can turn it off for the default. (See page 4.2.)

Helpful tip: If you will frequently turn this feature on and off, you can assign a

Soft key (see page 3.16) to turn on or off by simply pressing that key.

Memory overflow message

In normal memory transmission, if you’ve stored too much information in your machine’s memory, a “Memory Overflow” message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears,press

START

to tell your fax to keep as many pages in mem-

ory as possible, or press

CANCEL

to erase from memory all pages stored during the

current operation (but not previous operations). Note: If you don’t operate your machine within 60 seconds, the machine automati-

cally erase the document stored in the memory during the current operation.

Dividing a large document into smaller batches will help you avoid this error.

Quick memory transmission

Using Quick Memory transmission can save you time over standard memory transmissions.

For a normal memory transmission,your fax: (1) scans your entire document into memory, (2) dials the other fax machine, then (3) transmits the document.

But with Quick Memory transmission, your machine doesn’t wait to scan all pages into memory before dialing.After it scans the first page of your document, your machine dials the call.While dialing, connecting and transmitting, your fax machine continues to scan in the remaining pages of the document.

The quick memory transmission is On for default setting. However, you can turn off it for the default. (See page 4.2.)

Important: To use Quick Memory transmission, the memory transmission feature

must be turned on.

Real time transmission (Non-memory transmission)

In the following cases,the machine does not use its memory for sending a fax:

• When you turned off the memory transmission

• When you are sending a fax using

MONITOR

CALL

key or optional handset (see

page 2.6.)

• When the machine’s memory is full It is called Real time transmission mode. In this mode, the next page is not scanned

in while the current page is being transmitted.

Note: In this mode, only one destination can be dialed. Note: Real time transmission available only when using the

ADF

. When transmit-

ting use the

FBS

glass,the machine always uses Memory transmission mode

even if you set the memory transmission to off.

Memory Overflow Start Or Cancel

2.4

Basic operation

Sending a fax using the ADF

Press

COPY/FAX

to change to F ax mode.

Insert the document face up, top edge first.And adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be faxing.Your fax machine’s

ADF

(Automatic Document Feeder) will

hold up to 50 pages with letter-sized paper. When a document is in the feeder, the

LCD

shows the scanning width (see “A4”

in the Glossary beginning on page 5.17) and the amount of memory available:

Adjust resolution and contrast if necessary.

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.)

Press

START

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document. This command number appears on the first line of the

LCD

for a few seconds:

You’ll need to know this command number if you later wish to cancel the transmission or to print a stored document (see pages 2.7–2.8).

Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit, your machine scans the

first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. (In default setting, the Quick Memory transmission is On.If you want to turn off this feature,see page 4.2.)

• If the fax has been set for the normal memory transmit, your fax scans the

entire document into memory, then dials the other fax. When it makes contact, your machine transmits the entire stored document from memory.

• If the fax is set for Real time transmit (non-memory transmission), your

machine simply dials the other fax.When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a

page, the more slowly the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain resolutions makes your machine “see”more “stuff.” The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key. If you want to cancel a transmission in progress,use the Review Commands function. See “Reviewing or canceling commands,” page 2.7.

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document,what actually appears on

the top line of the display depends on information stored in the remote fax.The line may even be blank.

Note: If the call fails, see “Redialing,”page 2.6.

919725552009

** Complete **

== Command:01 ==

Press Start 919725552009_

Document Ready A4 Mem100%

2.5

Basic operation

Sending a fax using the

FBS glass

Press

COPY

FAX

to change to F ax mode.

If there’s a document in the

ADF

, remove it.

Open the platen cover.

Place the document face down on the

FBS

glass and align it with the document scale on the right, then gently close the platen cover. The document should be aligned to the right front corner.

Important: Gently close the platen cover so that you don’t catch your

hands,possibly injuring them. When a thick document, such as a book, is on the

FBS

glass, do not press strongly from the top of the platen cover.This may break the

FBS

glass and cause an injury.

Press

DOCUMENT SIZE

to select the document size, letter (displayed as Ltr),

legal (Legl) or half-letter (HLtr). (Half-letter is 8.5″ wide × 5.5″ tall.)

Adjust resolution and contrast if necessary.

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.)

Press

START

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document. This command number appears on the first line of the LCD for a few seconds:

You’ll need this command number to cancel the transmission or to print a stored document (see pages 2.7–2.8).

Then your machine will scan the document into the memory. While your machine scans the document, the

LCD

will show:

When the scanning is done, the

LCD

will show:

If you want to send more pages,proceed to step 10. Otherwise, press

START

to start the transmission, and skip to step 11.

Place the next page, then press

NEXT DOC

to start scanning.

Note: If necessary, select the document size (see step 5). To send any more pages, repeat steps 9-10.

Otherwise, press

START

to start the transmission, and skip to step 11.

Now, everything is up to the machines — yours and the one you’re dialing. When it makes contact, your machine transmits the stored document from memory.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key. If you want to cancel a transmission in progress,use the Review Commands function. See “Reviewing or canceling commands,” page 2.7.

Start Scan

→→

NextDoc

Tx Start

→→

Start

919725552009 Ltr NextDoc Mem100%

== Command:01 ==

Press Start 919725552009_

2.6

Basic operation

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document,what actually appears on

the top line of the display depends on information stored in the remote fax.The line may even be blank.

Note: If the call fails, see “Redialing,”page 2.6.

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional handset to dial the call.

Note: If you want to use the

MONITOR/CALL

key, you should assign it a Soft key in

advance. (See page 3.16.)

Note: In this function, you cannot send a fax using the

FBS

glass.

Insert the document to the

ADF

Adjust resolution and contrast if necessary.

Obtain a dial tone,either by:

• Pressing

MONITOR/CALL

… or …

• Lifting the optional handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad. Also, enter access codes with the number,just as for a regular phone call.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax.When you hear fax tones, press

START

If you’re using an optional handset, hang up after pressing

START

At the end of the operation, your fax machine beeps and displays:

Note: If the call fails and you used

MONITOR/CALL

to dial, press

MONITOR

CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually,” below, if the call fails.

Redialing

Automatically fax redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number up to two times at one minute intervals.

Note: You can change the redial time and interval settings. (See “Changing redial

settings,”page 4.5.)

While in the Auto Redial mode, the machine can continue to receive faxes and can make as many as 99 fax transmissions.

Note: If you used either the

MONITOR

CALL

key or a handset to dial the call, you

must redial manually (see below).

Note: If the last redial attempt fails, your machine may print (and/or display)

error messages.

Redialing manually

You can always redial calls manually.And you must redial manually if you used either the

MONITOR/CALL

key or an optional handset to dial the failed call.

Note: To use the

REDIAL

PA USE

key, you should assign it a Soft key in advance.

(See page 3.16.)

To redial a fax call manually without using the

MONITOR/CALL

key or an

optional handset:

Set the document and set the resolution and contrast.

Press

REDIAL

PA USE

.The

LCD

will show:

View Redial History 0:1234567890

919725552009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

919725552009

** Complete **

2.7

Basic operation

Your machine can remember the last 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

To redial a fax call manually with the

MONITOR/CALL

key or an optional

handset:

Make sure the document is in the

ADF

and that the resolution and contrast

are set.

Press

MONITOR

CALL

or lift the optional handset to get a dial tone.

Note: If you want to use

MONITOR

CALL

key, you should assign it to a Soft

key in advance. (See page 3.16.)

Press

REDIAL

PA USE

.The

LCD

will show:

Your machine can remember the last 10 dial numbers. Press or until the dial number you want to redial appears.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person you’re sending a fax.When you hear fax tones, press

START

To redial a voice call manually using the optional handset:

Lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

.The

LCD

will show:

Your machine can memory the latest 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

. When the other person answers,use the optional handset to speak to that person.

Reviewing or canceling commands

Your fax machine can store many “jobs” in its memory. And it keeps track of each one by assigning it a command number, like “C01.”

Delayed commands,redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.Your machine can store up to 99 delayed commands. It identifies each by a two-digit command number rang- ing from 01 to 99.

The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also lets you cancel a command if you decide not to send the document.

To see your machine’s stored commands or to cancel them:

Press

COMM.CANCEL/CONFIRM

. The

LCD

will show:

• The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.

• If your machine is attempting to perform a command now, it appears on the display.

Note: If you do not have any stored commands in your machine, the

LCD

will

show:

Press

STOP

to return to the standby mode.

Or, if you want to see the result of the fax transaction,press

COMM

CANCEL/CONFIRM

. (See “View the result of fax transaction”on page

2.9.)

Here, you see command 01, followed by the number it’s set to dial. If the command is to send a broadcast, “Broadcast” appears instead of the phone number .(See “Broadcasting,”page 3.9.)

If the command is to send a batch transmission, the

LCD

shows its batch box number (such as “B01”) rather than the command number. (See “Batch transmission,”pages 3.11–3.13.)

If the command is for a Call group dialing, the group number (such as “G01”) appears instead of the phone number. (See “Call group dialing ,” page 3.7.)

Press or to scroll through currently stored commands.

No Command

C01:5552009

!!/""

/#/Cancel

View Redial History 0:1234567890

2.8

Basic operation

If you want to cancel the command shown, press

CANCEL

. The

LCD

shows:

To go ahead with canceling the command,press

CANCEL

again. Go back to step 2

to view other delayed commands. To keep this command but to continue reviewing stored commands, press or

. Go back to step 2.

To keep this command and stop reviewing commands, press

STOP

to return your

machine to standby mode.

Note: See also “Reviewing or canceling parts of a broadcast,”below.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

Press

COMM.CANCEL/CONFIRM

Press or to scroll through currently stored broadcast command.

Note: Stop this operation at any time by pressing

STOP

If you want to cancel the command shown, press

CANCEL,CANCEL

If you want to review individual numbers within this broadcast, go on to step 4 without pressing

CANCEL

To review individual numbers within this broadcast, press (or

BROADCAST

)to

see the first number. The

LCD

shows:

Press or until you find the number you want to cancel.

Press

CANCEL,CANCEL

. The next number will appear.

If you want to cancel this number, also, repeat this step. If you want to cancel a different number, go back to step 5. If you want to go back to reviewing or canceling other command,press . If you don’t want to cancel any more numbers,press

STOP

.The machine returns

to standby mode.

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (this appears in a DD,HH:MMformat)

• A “note”telling if the command is a polling or F-Code operation (see pages

3.14–3.15 for more on polling and 3.25–3.34 for more on F-Code communication).

To print a delayed command list,press Program key,

,1,0,5

ENTER

Printing a stored document

Your fax machine can print out each document stored for delayed transmission. To print a stored document,you’ll need to know the document’s command number, which you can get by either reviewing the commands or printing a delayed command list (see above).

Press Program key,D,3,0,5

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the command’s identification number, 1–99 .For example,we could enter the following for the very first command, 1:

Press

ENTER

.Your fax machine will print a copy of the stored document.

Com. Stored Doc. Command No. :1_

Com. Stored Doc. Command No. :_

9-5550388

!!/""

/$/Cancel

C01:Broadcast

!!/""

/#/Cancel

C01:9-5552311 Check !!/""/#/Cancel

2.9

Basic operation

View the result of fax transaction

You can see 70 most recent fax transactions and result of each transactions with the following information.

• Assigned number, starting each day at 001

• Remote location called (The destination name)

• Starting date and time

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication. If preceded by a pound (#), this signifies communication was via the highspeed V.34 modem.

Note: Your machine’s

LCD

shortens the word Transmission to Tx and the Reception

to Rx.

Press

COMM.CANCEL/CONFIRM

. twice.The

LCD

shows:

Note: If you want to go back to the previous display,

press

COMM

CANCEL/CONFIRM

Press

ENTER

.The

LCD

will show the latest fax transaction.

Press or until the transaction you want appears. Note: You can print a result of the fax transaction appears on the

LCD

pressing

ENTER

If you wish to exit this mode, press

STOP

Printing all result of daily fax transactions:

If you want to print all results of fax transactions,press Program key,E,1,0,4

ENTER

Note: You can set your machine to print all results of faxing automatically.

See “Setting the Activity journal” on pages 3.22–3.23 for more details.

Tx001:ABC OK 10/12 10:26

Communication Result

Comm.Cancel/Enter

2.10

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up,as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to speak back.

If you hear fax tones (“beep — beep — beep”), press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another extension, put the handset down, but don’t hang up.Walk to the fax machine and pick up the optional handset.Then press

START

After you press

START

, hang up both the fax machine’s optional handset and the second telephone’s handset.Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

While using an optional handset for your call, if you press

COPY RESET

, the

LCD

shows the current fax reception mode. Press

COPY RESET

again to return to the

TEL

mode.

Reception modes

Your fax machine has five different reception modes — Tel Ready,Fax Ready, Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.We’ll explain each of these in this section.

T el Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not connected to your fax machine

• You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically. You must

answer each call as described in “Answering calls manually” (this page, left column).

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the end of each reception.) If a voice call comes in, your fax machine detects it and sounds a special ring.If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Receiving faxes

2.11

Basic operation

T el/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings (the default setting is two times). If you don’t use the optional handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring,telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone, it begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax mac hine:

Set the fax machine for Ans/Fax Ready, as described on right column.

Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.)

Create a new outgoing message on your answering machine. Here’s a suggested message:

Hello! You’ve reached [your name or telephone number].To leave a voice message,please wait for the beep.To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent”fax machines

Some older fax machines don’t send fax tones when transmitting,which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent”machines without disrupting your answering machine operation.

How to select the fax reception mode:

Press Program key,I, and then press

ENTER

seven times.The

LCD

shows your

current fax reception mode:

Press or until your desired reception mode is appeared.

Press

ENTER

to save the setting.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps,the red light of the printer status lights glows and the

LCD

shows which source has run out of paper – the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Helpful Tip: If the letter,legal or half-letter sized paper has been set in the bypass

tray, your machine uses it when running out of paper in the paper cassette(s) during fax reception.Your machine’s bypass tray can hold up to 50 sheets of the paper.

Your fax machine cannot print fax messages without paper. But it can still receive documents into its memory, as described in the section below .

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply, the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Resolution of documents being sent to your machine

1st Cassette Please Supply Paper

Fax/Tel Ready

$/#

/Enter

Fax Ready

$/#

/Enter

2.12

Basic operation

Your machine’s copier features

Your machine has the following copier features:

• Single copy (see the right column on this page)

• Stacking multiple copies (see page 2.13)

• Sorting multiple copies (see page 2.13)

• Enlarged or reduced copies (see page 2.13)

• Negative/positive copy (Reverse black and white areas) (see page 2.17)

• Combine copy (see page 2.17)

• Ultra copy mode (see page 2.18)

Basic copy procedure

Press

COPY/FAX

to change to

Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

Note: For details about each item,see “Making copy settings,” pages

2.15–2.16

Place your original document in

ADF

face up, or on the

FBS

glass face down

just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

• Select document type and adjust image contrast

• Enter the number of copies

• Set copy reduction or enlargement ratio Note: For details about each item,see “Making copy settings,” pages

2.15–2.16.

Press

START

Note: To reset the copy parameter to default setting,press

COPY RESET

Note: To stop the copying,press

STOP

Single copy

Press

COPY/FAX

to change to Copy mode.

Place your original document in

ADF

face up, or on the

FBS

glass face down

just as you would to send a fax.

If you are using

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

• Select document type and adjust image contrast

• Set copy reduction or enlargement ratio Note: If you want to enlarge copy, use the

FBS

glass.

Press

START

Copy Ready 1

Ltr Auto 100%

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

COPY/FAX key

Making copies

2.13

Basic operation

Stacking multiple copies

Press

COPY/FAX

to change to Copy mode.

Press

SORT

to turn the sort setting off.

Note: The default setting for sorting is On. To change the default setting,

see page 4.7.

Place your original document in

ADF

face up, or on the

FBS

glass face down

just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

• Select document type and adjust image contrast

• Set copy reduction or enlargement ratio Note: For details about each items,see “Making copy settings,” pages

2.15–2.16.

Press

START

Note: To stop the copying,press

STOP

Sorting multiple copies (using ADF)

Note: You cannot use the

FBS

glass for sorting multiple copies.

Press

COPY

FAX

to change to Copy mode.

Make sure the

LED

SORT

glows,which means the sort setting is turned on.

Note: If the LED does not glow, press

SORT

to turn it on.

Place your original document in

ADF

face up, just as you would to send a fax.

Set the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

• Select document type and adjust image contrast

• Set copy reduction ratio Note: For details about each items,see “Making the copy settings,” page

2.15–2-16.

Press

START

Note: To stop the copying,press

STOP

Enlarged or reduced copies

Your fax machine is capable of enlargement and reduction when copying. Note: The copy enlargement and reduction rate setting is available only for copy-

ing,not for faxing.

Important: Copy enlargement is available only for copying using the

FBS

; it is not

available for copying using the

ADF

Press

COPY/FAX

to change to Copy mode.

Place your original document in

ADF

face up, or on the

FBS

glass face down

just as you would send a fax. Note: If you want to enlarged copy, use

FBS

glass.

Enter the document size by pressing the

DOCUMENT SIZE

Choose an enlargement or reduction ratio using or of the cursor key. You can reduce to 78%, 64 % or 50 % of the original size

—OR— You can enlarge to 129% or 200 % —OR— Press

ZOOM

to turn the

ZOOM

light on, and adjust the ratio at 1% steps using

or of the cursor key.You can enter the ratio between 50% and 200%. —OR— Directly enter any percentage between 50 % and 200 % by following procedure.

1. Press #.

2. Using the numeric key to enter your desired ratio (50 to 200).

3. Press # again. 129%: Half-letter (5.5″ × 8.5″) → Letter (8.5″ × 11″)

78%: Legal (8.5″ × 14″) → Letter (8.5″ × 11″) 64%: Letter (8.5″ × 11″) → Half-letter (5.5″ × 8.5″)

Helpful Tip: You can set the copy reduction or enlargement ratio to “Auto”.

(See “Setting copy auto,” page 4.7.) If the “Auto” is set and you set the document size by pressing

DOCUMENT SIZE

, the machine automatically reduce or enlarge the original size (you entered) to fit on the paper size you selected.

2.14

Basic operation

As needed, set the following:

• Select document type and adjust image contrast

• Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting,press

COPY RESET

Note: To stop the copying,press

STOP

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray.

Important: If loading transparency (OHP) film into the bypass tray, be sure that

the sheet is designed for laser printers and not for copiers.Also,be sure that the film does not have a paper backing and/or a leading strip. If it does, remove the paper backing and/or strip before inserting.Only film should go in, not film with any backing or strip.

Either insert the document in the

ADF

or place it on the

FBS

glass.

Set the paper in the bypass tray. See the table of “Acceptable paper size and cassette capacity” on page 1.8 and “Loading paper in bypass tray” on page 1.10 for more information.

Note: Place the original document in the same orientation as the paper in

the paper source.

The machine will select the bypass tray for the paper source and the

LCD

will show the default paper size you selected in step 6 on page 1.10. If you want to change it,proceed to step 4. Otherwise, skip to step 10.

Press

BYPASS

to change the paper size.The

LCD

will show:

If your recording paper in the bypass tray is Letter, Legal or Half-letter, proceed to step 6. Otherwise, skip to the step 7.

Note: When you use transparency film, skip to step 8 and select “OHP”in

step 9.

Press or until your desired recording paper size appears.Here, we’ve chosen Legal:

Skip to step 9.

Press or until “Other”appears.

Then press or

ENTER

.You will see:

Press or until your desired recording paper size appears.Here, we’ve chosen Postcard:

Press

ENTER

If necessary, select desired resolution, contrast, reduction/enlargement ratio.

Press

START

to begin the copying process.

Set Bypass Ppr:Post

/$/#/Enter

Set Bypass Ppr:Exe

/$/#/Enter

Set Bypass Ppr:Other

/$/#/Enter

Set Bypass Ppr:Legl

$/#

/Enter

Set Bypass Ppr:Ltr

$/#

/Enter

Copy Ready 1 [ Ltr ] Ltr 100%

2.15

Basic operation

Memory overflow message

If you’ve stored too much information in your machine’s memory, a “Memory Overflow” message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears,press

START

to tell your machine to copy as many pages in

memory, or press

CANCEL

to delete from memory all pages stored during the current

operation (but not previous operations). Note: If you don’t operate your machine within 60 seconds, the machine will auto-

matically print the document stored in the memory during the current operation.

If the paper runs out while copying

When your machine runs out of paper, it beeps,the red light of the printer status lights glows and the

LCD

shows which source has run out of paper – the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job,press

STOP

. Otherwise, supply the

paper to displayed paper source to resume the copying.

Making copy settings

When the machine is in the Copy mode,the

LCD

shows:

Number of pages

Use the numeric keypad to enter the desired number of copies for the document.

Copy reduction or enlargement rate

Your fax machine can make enlarged and reduced copies. For more information, see “Enlarged or reduced copies, ”pages 2.13–2.14.

Document size

To select the document size manually, press

DOCUMENT SIZE

repeatedly until your

desired document size appears.You can choose the Letter, Legal or Half letter:

Note: When the document size is set to “Auto” (see “Setting copy auto,” page 4.7)

you may see the

LCD

as below:

[ ] means the machine automatically select the document size.

Note: According to the magnification ratio or recording paper size, the document

size will be not displayed:

Copy Ready 1

----- Ltr 50%

Copy Ready 1 [ Ltr ] Ltr 100%

Copy Ready 1

Ltr Auto 100%

Legl Auto 100%

HLtr Auto 100%

Copy Ready 1

Ltr Auto 100%

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

1st Cassette Please Supply Paper

Memory Overflow Start Or Cancel

2.16

Basic operation

Recording paper size

As default, your machine selects the paper source automatically, however if you wish to select the paper source manually, press

PAPER SIZE

repeatedly until your

desired paper size is displayed.The

LCD

toggles the paper size in the 1st cassette,

2nd cassette (if installed), the bypass tray and Auto select mode.

Note: If the bypass tray has no paper, the

LCD

shows “None”for the paper size of

the bypass tray.

Note: When you choose the auto paper select mode, the

LCD

shows “Auto”and the all LED of the paper source will be lit. However, if the bypass tray has no paper and the optional 2nd paper cassette has not been installed, the machine will show the “ [(paper size)] ”instead of “Auto”although you select auto paper select mode. And it lights the LED of the paper source that can be used only.

Select Document type

•

PHOTO

— Select this mode when copying photographs or

drawings.

•

PHOTO/TEXT

— Select this mode when copying documents

containing photographs or drawings with letters.

•

TEXT

— Select this mode when copying letters.

To select the document type, press

DOCUMENT

repeatedly.

A glowing

LED

indicates the machine is using the setting named by that

LED

Adjust image contrast

Setting the contrast allows you to compensate for any excessive light or darkness,of the document pages you are copying.

To change the contrast setting, press

CONTRAST

repeatedly.

A glowing

LED

indicates the machine is using the setting named

by that

LED

Note: To avoid confusing the Light and Dark settings,just

remember — “Light lightens”and “Dark darkens”— to keep it straight.

CONTRAST

NORMAL

LIGHT

DARK

PHOTO

DOCUMENT

PHOTO

/TEXT

TEXT

RESOLUTION

2.17

Basic operation

Special copy function

Negative/Positive (reversing black and white areas)

If using this feature, the black and white areas of the original are reversed.

Note: You cannot combine this feature with Reduced or Enlarged copies. Helpful tip: If you programmed a Soft key to turn on or off this feature, simply

pressing that key will turn on or off this feature.

Make sure the machine is in the Copy mode.

Place your original document in

ADF

face up, or on the

FBS

glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

ENTER

. The

LCD

shows the current setting:

Note: This feature is Off for default setting. However,you can turn it on for

the default. (See page 4.7.)

Press or until the setting you want appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.The machine returns to the standby mode with

following display:

As needed, set the following:

• Select document type and adjust image contrast

• Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting,press

COPY RESET

Note: To stop the copying,press

STOP

Combine

This feature allows you to copy from four one-sided originals to one sheet of paper.

Note: When using the Combine mode, the magnification

ratio is automatically set to 50%. However,you can change it manually from 50 to 200 % if you want.

Note: Although you can use Combine with the Ultra copy resolution, part of original

image might be not copied. Ultra copy resolution only allows you to copy documents at 100 %. Images cannot be enlarged or reduced.

Make sure the machine is in the Copy mode.

Place your original document in

ADF

face up, or on the

FBS

glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

COMBINE

.The machine will return to the standby mode and display the

following:

Note: If

COMBINE

is not assigned to a Soft Key, press

ADVANCED FUNCTIONS

twice,

ENTER

. Select On by using the cursor key and press

ENTER

. (See

page 4.8 to change the default setting.)

As needed, set the following:

• Document type and Image contrast

• Number of copies

• Copy reduction or enlargement ratio (50–200%).

Press

START

Note: To reset the copy parameter to default setting,press

COPY RESET

Note: To stop the copying,press

STOP

Copy <Combine> 1

Ltr Auto 50%

Copy <Nega/Posi> 1

Ltr Auto 100%

Nega/Posi :On

$/#

/Enter

Nega/Posi :Off

$/#

/Enter

2.18

Basic operation

Ultra Copy resolution

Ultra copy offers the highest copy quality available. However, this feature also requires more memory than the normal copy resolution. If you try to copy many pages at a time, memory overflow may occur.

Note: The enlargement/reduction copy feature is not available with this feature.

Therefore, if you are using this feature with the Combine mode, part of original image might be not copied.

Note: This feature allows you to copying with more high quality resolution.

Make sure the machine is in the Copy mode.

Place your original document in

ADF

face up, or on the

FBS

glass face down.

Enter the document size by pressing

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

three times,

ENTER

. The

LCD

shows the current

setting:

Press or until the setting you want appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.The machine return to the standby mode

with following display:

As needed, set the following:

• Document type and Image contrast

• Number of copies

Press

START

Note: To reset the copy parameter to default setting,press

COPY RESET

Note: To stop the copying,press

STOP

Copy protection

With such a versatile copier built right into your fax machine,you might want to make sure it doesn’t become too tempting to unauthorized copying that could deplete your machine’s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes — in other words,to activate copy pro- tection:

Press Program key,B,3,0,5,

ENTER

Press or until the setting you want appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Whenever someone tries to change the machine to Copy mode,the machine will sound a brief alarm tone and display:

To turn copy protection to use the machine’s copying function, repeat steps 1-3, in step 2, you press so that the display shows:

Copy Protect :Off

$/#

/Enter

Fax Ready Copy Off

Copy Protect

** Complete **

Copy Protect :On

$/#

/Enter

Copy Protect :Off

$/#

/Enter

Copy <Ultra Copy> 1

Ltr Auto 100%

Ultra Copy :On

$/#

/Enter

Ultra Copy :Off

$/#

/Enter

2.19

Basic operation

Using your fax machine as a printer

If the printer driver has been installed on your PC,ix3010 is also able to be used as a printer. To install the printer driver on your PC,see Printer driver/TWAIN driver Installing guide.

Note: In order to use your fax machine

as a printer, a printer cable is needed. On the printer cable, please attach the ferrite core which is in the packing contents.

Note: When using your fax machine as a printer,

please attach the “online key label”to the leftmost Soft key. You will find the label in the Soft key labels in the packing contents.

Simply chose the print command in the application from which you wish to print.

You can modify the printer settings for each respective application. If you give a printer command or select printer installation, a dialog box opens. Select the command which will take you to printer setting and make the desired modification.

In “Control Panel”, you can modify the printer settings for all applications. Highlight the FAX printer and under “Printing Preferences” make the desired modification.

Under “File/Set as default Printer”you can determine whether you wish to use the machine as a standard printer or not.

Note: For more information about printer driver, please see Section 1 in the“ Printer

driver manual” included in the Printer driver CD-ROM

ONLINE label

ONLINE

Using your fax machine as a printer

2.20

Basic operation

Using your fax machine as a scanner

If the TWAIN driver has been installed on your PC, ix3010 is also able to be used as a scanner. To install the software on your PC, see Printer driver/TWAIN driver Installing guide.

Note: When using your fax machine as

a scanner, please attach the “Function key label” to the FAX/COPY key. You will find the label in the packing contents.

Here is the procedure for scanning ;

Start the application software that supports TWAIN scanning.

Select “Imagistics TW AIN Driver” in your application software. (If you need help, refer to your software’s help file.)

If you use the Kodak Imaging application often included with your Windows operating CD,choose “Select Scanner”from the File menu, choose “Imagistics TW AIN Driver” then click OK. Choosing “Scan New” from the File menu, the following window will appear:

Note: The Kodak Imaging application included with WindowsNT4.0

does not support TWAIN. Use other application to access to the TWAIN driver.

Select the desired elements for each setting. If you want to Reduce/Enlarge by 1 percent increments,click the checkbox next to “Zoom”and

enter a ratio.

On your machine, change the machine’s mode to scan mode by pressing

COPY/FAX/SCAN

Using your fax machine as a scanner

Function key label

2.21

Basic operation

Set the document you want to scan.

On your PC,

click OK to start scanning.

The following window will appear:

Note: If you want to cancel the job during scanning or data transfer, click

Cancel

button

When scanning is completed, the window will close and the scanned image will appear.

If you want to store your scaned image in your machine,see “Printer driver manual” included in the Printer driver CD-ROM.

Note: For more information please see Section 1 in the“ Printer driver manual”

included in the Printer driver CD-ROM

Scan Ready 200dpi Ltr 100%

2.22

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset installed.The following is a brief look at the machine’s telephone features.

Dialing a telephone number

Pick up the optional handset.You will hear a dial tone.

Dial the number by the using numeric keypad. — or — Press the one-touch key. (See “One-touch phone dialing,”on page 3.4.) — or — Press

SPEED DIAL/TEL INDEX

once, then press the three digit speed-dial num-

ber. (See “Phoning via speed-dial,” on page 3.6.) — or — Press

SPEED DIAL

TEL INDEX

twice, then search the name you want to call

using the cursor key. (See “Easy dial directory dialing,”page 3.8.)

When the other person answers,begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the optional handset.

Note: If you want to use

MONITOR

CALL

key, you should assign it to a Soft key in

advance. (See page 3.16.)

For hands-free dialing:

Press

MONITOR/CALL

. You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8), and the

LCD

shows:

Dial the number you want. Use either the numeric keypad, a one-touch key, a speed-dial number or telephone index to dial.

Important: Your machine’s monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails, press

MONITOR

CALL

to hang up.

Redial

Note: To use

REDIAL/PA USE

key, you should assign it to a Soft key in advance. (See

page 3.16.)

Lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

.The

LCD

will show:

Your machine can remember the latest 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

. When the other person answers,use the optional handset to speak to that person.

Changing the dialing type

If,with your machine set for “pulse”dialing, you must enter tones (“

DTMF

”) during a

call, press

DIALING OPTIONS

once (the “–!”symbol will be shown on the

LCD

).Your

machine now will “tone”dial all subsequent numbers.

Note: To use

DIALING OPTIONS

key, you should assign it to a Soft key in advance.

(See page 3.16.)

Note: Using this key enables tone transmission from the numeric keypad after the

call is connected.When you hang up the call, your machine will return to “pulse” dialing for the next call.

View Redial History 0:1234567890

** Tel Mode **

Using your fax machine as a phone

2.23

Basic operation

Call request

You can send or receive a fax message and have a regular phone conversation on the same call.

For more information on how to use this function,see page 3.27.

Dialing in the event of a power failure

Your fax machine can only receive telephone calls even in the event of a power failure, if an optional handset is attached. But it cannot send or receive a fax document.

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach the handset.

Using a Phillips-head screwdriver, attach the handset cradle to the left side of your machine,using the screws included with the cradle.

Plug one end of the handset cord (it’s curled) into the

PHONE

1 jack on the rear

side of your machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a small “flash” button which you can press while

holding the handset, putting the fax machine back “on-hook” until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle.The cradle will press the handset’s “flash” button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let’s explain the idea.You’re plugging the second phone’s phone line into your machine’s

PHONE

2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall.The second phone receives phone signals through your machine.

Now, let’s proceed…

If your second phone is already plugged into a wall phone jack,disconnect it from that jack. Hold onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone is a model which requires AC power,

as is true for the base of a cordless phone, don’t unplug it from its AC power jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

PHONE

2 jack on the left side of your fax machine.

LINE

PHONE1PHONE2

This chapter describes convenient features of your machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.51

Advanced Features

Your fax machine’s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers.The difference between the two is how you dial them:

Type

How to dial Amount stored

One-touch Press one of the keys, marked 01–55 55

on the left side of the control panel

Speed-dial Press

SPEED DIAL/TEL INDEX

followed by a 145

three-digit identifier, from 001 to 145

Total amount of numbers stored 200

Location

s and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive names,such as “Chicago office”or “Billing department”.Your machine calls this name a Location ID.

Your machine’s autodialer sorts these location IDs alphabetically. Using your EasyDial directory, you can look up these numbers by their descriptive names, just as if you were using a phone book.

We’ll explain how to store the numbers and location

s in the next few pages.

The EasyDial directory is discussed in detail on page 3.8.

Call groups

As you set up your autodialer, you may also want to set up call groups. These are sets of phone numbers that make it easy to send the same fax to many different locations. For example, one call group may include all of your clients in one city ,another group may include all of your employees and another may include all your vendors.

Your fax machine can store as many as 200 numbers in up to 32 call groups. See also “Call group dialing,” page 3.7.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens, which make phone numbers easier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters.It also tells you what keys to press on your fax machine to store those characters in your autodialer:

Note: To use the

DIALING OPTIONS

REDIAL/PA USE

key, you should assign it a Soft

key in advance. (See page 3.16.)

Char. What it does Keystroke(s)

–

Makes long numbers easier to read.

DIALING OPTIONS

(once)

Doesn’t change fax machine operation.

(Has no effect in the United States.)

DIALING OPTIONS

(twice)

Tells your fax machine to pause until it

DIALING OPTIONS

(3 times)

“hears” a dial tone. Enters a pause. Each pause lasts two

seconds (or whatever length you set; see

REDIAL

PA USE

[after you enter

–/

page 4.5). Each pause uses two of the

at least one other character]

characters you can store in one phone number.

If your fax machine is on a pulse (not tone-dialing) line, switches from pulsedialing to tone (“

DTMF

”)-dialing.Use after

DIALING OPTIONS

(4 times)

–!

the actual phone number but before any characters (such as a long-distance carrier’s access code) which must be in

DTMF

tone. Do not use on a tone line.

Advanced features

3.1

Autodialer

Using one-touch keys

Your fax machine stores up to 55 one-touch numbers using the keys marked 01–55.

Entering or changing a one-touch number

Press Program key,A,1,0,1,

ENTER

. The

LCD

shows the empty one-touch

number.

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

Press the one-touch key in which you want to store a number or change a previously stored number. Here,we’ve selected 02 and the

LCD

shows either:

Note: If you want to select a different one-touch key, press that key now .

Press

ENTER

. Depending on whether you already have a number entered for

this one-touch number, the

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 3.1.) The number can be up to 40 characters in length:

Your

LCD

can show only 20 characters at a time.T o view charactersbeyond

those 20, press to scroll to the left or to scroll to the right.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now shows:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.8).

If you do want to enter or change this Location

, go on to step 7.

If you do not want to enter or change this Location ID, skip to step 8.

Enter the Location IDby using the one-touch keys.(If necessary, review “Entering characters”, page 1.12.) A number’s Location IDmay be up to 24 characters in length.

Press

ENTER

to save the setting and continue.

The

LCD

now displays:

You may now assign this number to up to 32 call groups. (If necessary, review “Call groups,”left column.)

If you do want to enter or change the call group number, go on to step 10. If you do not want to enter or change this number’s call group,go to step 11.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1–32.

Here, we’ve entered 3 to assign this one-touch number to Call Group 3:

If you want to assign the number to more than one call group,insert a comma after each number (except the last one) by pressing

GROUP

For example, if you enter 3,

GROUP

,1,6,

GROUP

,2,7to assign this one-touch

number to Call Groups 3, 16 and 27, the

LCD

shows:

Helpful tip: To assign this number to all 32 call groups,enter 0 (zero).

Press

ENTER

The

LCD

will display the next empty one-touch number. If you want to enter this one-touch number, go back to step 3. If you do not want to enter any more one-touch numbers,press

STOP

to finish. If you do not want to enter the currently displayed one-touch number but do want to enter another one-touch number, go back to step 2.

Use the autodialer labels in your fax’s packaging to write down the stored numbers for easy reference.

02:Group No. 3,16,27_

02:Group No. 3_

02:Group No. 2,6_

02:Group No. _

02:Name ;Lower S. W. Region Office_

02:Name ;Upper _

02:Fax Number 9-/1-5559292039_

02:Fax Number 9-1-555-987-6543_

02:Fax Number _

Select One-Touch 02:9-1-555-987-6543

Select One-Touch 02:No Number Stored

Select One-Touch 01:No Number Stored

Advanced features

3.2

Advanced features

Erasing a one-touch number

Press Program key,

,1,0,2,

ENTER

. The

LCD

shows the one-touch number

you have already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

Press the key for the one-touch number you want to erase. Here, we’ve selected 02:

If you want to erase a number stored in a different one-touch key than what appears on the

LCD

, press that key now .

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in whic h one-touc h key? Just print a list of your onetouch numbers. The list includes each key’s number, the Location ID(if any), fax/telephone number and group number(s) you’ve stored in the key.

To print a list of one-touch numbers, press Program key,E,1,0,6,

ENTER

One-touch fax dialing

To dial a fax call using a one-touch number:

Place the the document in the

ADF

, or on the

FBS

glass.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Adjust resolution and contrast if necessary.

Press the one-touch key in which you’ve stored the number.

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified Quick Memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory first, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note:If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the document directly from memory. (To review Memory transmission, see page 2.3.)

Plano Office A4 Normal

Erase One-Touch

** Complete **

02:Erase One-Touch Check Enter/Cancel

Select One-Touch 02:9-1-555-987-6543

Select One-Touch 01:9-1-555-345-6789

3.3

Advanced features

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax feeds the document through its scanner, transmitting as it goes.(To review Real time transmission,see page 2.3.)

One-touch phone dialing

To dial a phone call using a one-touch number ,you must have an optional handset attached to your machine.(Contact your authorized Imagistics dealer to order an optional handset.)

To make the call:

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR

CALL

to use the monitor speaker

Press the one-touch key in which you’ve stored the number.As the machine dials,it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to the person that answers.

Note: If the call fails, and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

Using speed-dial numbers

Your fax machine will store up to 145 speed-dial numbers, designated by three-digit identifier codes from 001 through 145.

Entering or changing a speed-dial number

Press Program key,

,2,0,1,

ENTER

. The

LCD

shows an empty speed-dial

number:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

Use the numeric keypad to enter the desired speed-dial number’s three-digit identifier code. Here, we’ve entered 005 and the

LCD

shows either:

Important: When entering the identifier code for speed-dial numbers less

than 100, you must enter leading zeros to make three digits. For example ,001-099.

If you want to select a different speed-dial number, press that number’s threedigit identifier code now.That number appears on the

LCD

Press

ENTER

. Depending on whether you already have a number entered for

this speed-dial number, the

LCD

now shows either:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

When the number appears as you want it, press

ENTER

to store it.

005:Fax Number 9-1-555-567-1234_

005:Fax Number 9-555-397-0123_

005:Fax Number _

Enter Speed-Dial No. 005:9-555-397-0123

Enter Speed-Dial No. 005:No Number Stored

Enter Speed-Dial No. 001:No Number Stored

** Tel Mode **

9-555-2842_

Plano Office A4 Normal

3.4

Advanced features

The

LCD

now shows:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.8). If you do want to enter or change this number’s Location ID, go on to step 8.

If you don’twant to enter or change this number’s Location

, skip to step 9.

Enter the Location IDby using the one-touch keys.(If necessary, review “Entering characters”, page 1.12) A number’s Location IDmay be up to 24 characters in length.

Press

ENTER

to save the setting and continue.

The

LCD

now shows:

You may now assign this number to up to 32 call groups. (If necessary, review “Call groups,”page 3.7.)

If you do want to enter or change the call group number, go on to step 11. If you do not want to enter or change this number’s call group,skip to step 12.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1–32.

Here, we’ve entered 6 to assign this speed-dial number to Call Group 6:

If you want to assign the number to more than one call group,insert a comma after each number (except the last one) by pressing

GROUP

Here, we’ve entered 6,

GROUP

,1,7,

GROUP

,3,0to assign this speed-dial num-

ber to Call Groups 6, 17 and 30:

Helpful tip: To assign this number to all 32 call groups,enter 0 (zero).

Press

ENTER

The

LCD

will display the next empty speed-dial number. If you want to enter this speed-dial number, go back to step 4. If you do not want to enter any more speed-dial numbers,press

STOP

to finish. If you do not want to enter the currently displayed speed-dial number but do want to enter another speed-dial number, go back to step 2.

Erasing a speed-dial number

Press Program key,

,2,0,2,

ENTER

. The

LCD

shows the speed-dial number

you have already entered:

Note: If the speed-dial number that appears is other than 001, it means

that 001 is empty.

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase.Here, we’ve selected 005:

If you want to erase a different speed-dial number than the one that appears on the

LCD

, enter that number now .

Press

ENTER

. The

LCD

shows:

Note: If you want to quit without erasing the speed-dial number you’ve

selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s three-digit identifier, the Location ID(if any), number and any group numbers you’ve stored for that speed-dial number.

To print a list of speed-dial numbers, press Program key,E,1,0,7,

ENTER

Erase Speed-Dial

** Complete **

005:Erase Speed-Dial Check Enter/Cancel

Enter Speed-Dial No. 005:9-1-555-987-6543

Enter Speed-Dial No. 001:9-555-584-6950

005:Group No. 6,17,30_

005:Group No. 6_

005:Group No. 1,4,12_

005:Group No. _

005:Name ;Lower West Coast Sales_

005:Name ;Upper _

3.5

Advanced features

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Place the document in the

ADF

, or on the

FBS

glass.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Adjust resolution and contrast if necessary.

Press

SPEED DIAL

TEL INDEX

. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

shows the

Location

(or fax number) you stored:

Press

START

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified quick memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax will transmit the document directly from memory. (To review Memory transmission, see page 2.3.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax feeds the document through its scanner, transmitting as it goes.(To review the Real time transmission,see page 2.3)

Phoning via speed-dial

To dial a phone call using a speed-dial number,you must have an optional handset attached to your machine.T o make the call:

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR

CALL

to use the monitor speaker

Press

SPEED DIAL

TEL INDEX

.The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to dial. As the machine dials,it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the person that answers!

Note: If the call fails, and you used

MONITOR

CALL

to dial, press

MONITOR

CALL

hang up.

** Tel Mode **

9-555-5783_

** Tel Mode **

Plano Office A4 Normal

Plano Office S018_

Enter Speed-Dial No. S_

3.6

Call group dialing

If you frequently send the same fax message to more than one location, store the group number into the one-touch key or speed-dial number. (If necessary, see “Using a one-touch keys” and “Using speed-dial numbers”, in previous page.)

After you store the group number, you can send the same fax to many different locations using

GROUP

key.

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

Place the document in the

ADF

, or on the

FBS

glass.And adjust resolution and

contrast if necessary.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Press

GROUP

Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press

BROADCAST

then repeat steps 2–3.Also, you can include the one-touch location, speed-dial location and up to 30 manually dialed number. (See “Broadcasting,”page 3.9.)

Press

START

Printing a call group directory

Your machine can also print a call group directory.This lists all your stored autodialer numbers by Location IDand lists the groups to which these numbers belong.

The directory divides the call groups into four banks,01–09 (the list shows 00), 10–19 (the list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). If you specify call group 0 (which puts the number in all call groups), the directory shows all numbers (see right column).

For example ,the directory might show:

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number 02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial number 001 (S001) is in call groups 2 and 4; speed-dial number 002 (S002) is in groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

To print a call group directory, press Program key,

,1,0,9,

ENTER

[01] Carson Co 4 0 4 [02] Tex. Ofc. 1 [03] e.e.gummi 0 2 S001 And Sew I 2 4 S002 KC Enterp 7 0 1 S003 Katz Cat 12345678901234567890123456789012

00 10 20 30No. Location

Enter Group No. G

Advanced features

3.7

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs,so you can find them and dial them easily.

To dial using EasyDial:

For a regular phone call:Pick up the optional handset.

Note: To make a regular phone call from your machine,you must have an

optional handset attached.

For a fax call:Place the document in

ADF

, or on the

FBS

glass.And adjust reso-

lution and contrast if necessary.

Press

SPEED DIAL

TEL INDEX

twice.The

LCD

shows the first listing in your fax

machine’s EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order: (1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 4. Otherwise, proceed to next step.

Scroll through the listings to find the one you want.You do this by pressing the following cursor key:

• or to select the character set — alphabet, number or symbol — for the first character of the Location

• or to check different listings within that character set.

Note: The scrolling is “open-ended.” For example,when you run out of

listings beginning with alphabet “

”, pressing or automatically

moves you into listings beginning with other characters.

When the

LCD

displays the name you want to dial,press

START

• If you’ve set the document in the

ADF

, your machine will start the fax

transmission.

• If you’ve set the document on the

FBS

glass,enter you document size by

pressing

DOCUMENT SIZE

, then press

START

.Your machine will start the fax

transmission.

• If you make a regular phone call, speak after a person answered.

If an EasyDial call fails

If an EasyDial call fails,what happens next depends upon the kind of call it was.

If it was a fax call …

… Your fax machine automatically redials the number according to the redial inter-

val you’ve set. It keeps trying until either of the following occurs:

• It successfully reaches the other number

• It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” page 4.5).

If it was a regular phone call …

… You’ll have to redial manually:

Lifting the optional handset.

Press

REDIAL

PA USE

.The

LCD

will show:

Note: To use

REDIAL

PA USE

key, you should assign it to a Soft key in

advance. (See page 3.16.)

Your machine can remember the last 10 dial numbers you’ve dialed. Press or until the dial number you want to redial appears.

Press

START

View Redial History 0:1234567890

Telephone Index [A] ABC Company :[01]

Advanced features

3.8

Advanced features

The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers.You can enter up to 230 numbers:

• 30 manually-dialed numbers AND

• 200 autodialer numbers OR 1 call group with all 200 autodialer numbers

You can broadcast using any function that requires a fax number to be entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to “hub”units for F-Code relay broadcast initiation. All of these are explained in this chapter.

Sending a broadcast fax

Insert the document and make any necessary adjustments as you would for a regular fax transmission.

Press

BROADCAST

Enter the first fax number, as usual. Use either a one-touch number ,a speeddial number, a call group or a regular number dialed from the numeric keypad.

To add more fax numbers ,press

BROADCAST

between each one to insert a

comma.Then enter the number as described in step 3 (pressing

GROUP

inserts its

own comma).You can send to up to 230 numbers for a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, press

CANCEL

to erase them.

Press

START

.Your fax machine scans the document into memory and then

sends it to each number or call group you’ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? That’s the purpose of setting up a delayed broadcast.

Note: Delayed commands are discussed on pages 2.7–2.8. And you may want to

read “Delayed transmission”on page 3.10 before proceeding.

Follow steps 1–4 of “Broadcasting basics” (left column).

Press

ADVANCED FUNCTIONS,ENTER

Use the numeric keypad to enter the day of the month and time (in 24-hour format) when you want the broadcast to occur. Here, we’ve scheduled it for 10:15 PMon the 30th.

Press

ENTER

to save the setting.

Press

START

.Your machine will scan your document into the memory and

return to standby mode, while showing this on the

LCD

This means your fax machine is “reserved”for the delayed broadcast you just programmed, but it can still be used to send and receive faxes if your broadcast document is stored in memory.

Making changes to broadcasts

If you need to make changes in a broadcast after setting it up,use the Review commands function. See “Reviewing or canceling parts of a broadcast,”page 2.8.

** Reserved **

Feb 04 2003 17:17

Delayed Enter Time: 3

0/22:15

Press Start [03],S098,G12,9-555_

3.9

Broadcasting

Advanced features

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands,no further

memory transmission is possible until one or more of the commands is completed. (To review Memory transmission,see page 2.3.) However, if all 99 delayed commands are programmed, you can always transmit with the Real time transmission from

ADF

(see page 2.3).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it’s supposed

to send a delayed transmission. It does not remember the month itself.So if you want to send a transmission at 5:05

on June 26,

don’t program the transmission sooner than 5:06

on May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments.

Press

ADVANCED FUNCTIONS

. The

LCD

shows:

Press

ENTER

.The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format):

Use the numeric keypad to enter the day of the month and the time when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right. Here, we’ve set the transmission to occur on the 11th at 11:05

When the date and time are entered, press

ENTER

to save the delayed trans-

mission.The

LCD

shows:

Enter the fax number for the delayed transmission document.You can either press a one-touch key, enter a speed-dial number or use the numeric keypad to enter the fax number.

Press

START

. Your machine returns to standby mode, while showing this on

the

LCD

This means your fax machine is “reserved”for the delayed transmission you just programmed.

• If you set the machine for memory transmission, it will scan the document into memory, after which you can use the machine normally.

• If you set the machine for non-memory transmission (real time transmis- sion), the machine can receive faxes but can’t transmit until your delayed command has been performed.

Important: If you specified the delayed non-memory transmission (real

time transmission), do not remove the document in

ADF

. If the

document is removed from

ADF

before a delayed command com-

pletes,it cancels the delayed real time transmission.

** Reserved **

Feb 04 2003 17:17

Enter Fax Number _

Delayed Enter Time: 11/23:05

Delayed Enter Time: 06/17:16

1.Delayed

!/"

/Enter

3.10

Delayed transmission

Advanced features

Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go.When that date and time arrives,your machine will transmit each document in the batch box to the remote fax machine.You can store up to 40 documents (each document can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax machine.The steps below also let you modify existing batch boxes.

To create or modify a batch box:

Press Program key,

,5,0,1,

ENTER

. Depending on whether you already

have a number entered for batch box 1, the

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to create or modify. Here, we’ve pressed 3 and see either:

If you want to select a different batch box than the one displayed on the

LCD

use the numeric keypad to enter the batch box number now.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters ,” page 3.1.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

When the number appears as you want it, press

ENTER

. The

LCD

now shows:

Instruct your fax to send from this batch box in one of the following ways:

Option 1: Onceat a certain time on a certain day of the month (For exam-

ple: “Do this at 5:05

on the 30th.”) — Use the numeric keypad to enter the date and time (24-hour format) the machine should send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: “Do

this at 5:05

today.”) — Use the numeric keypad to enter 0, 0 (00),and then the time when the fax should send the documents from the batch box:

Note: To change a digit in the date or the time,press to move the cursor

left or to move it right. Then enter the correct number.

When the date and time are set, press

ENTER

The

LCD

now shows:

The machine now asks you to name this batch box. If you do not want to enter or change this batch box’s name ,skip to step 11.

Enter the name by using the one-touch keys.(If necessary, review “Entering characters”, page 1.12) A batch box’s name may be up to 24 characters in length.

3:Name ;Lower Bookkeeping_

3:Name ;Upper _

3:Transmit Time Enter Time: 00/17:05

3:Transmit Time Enter Time: 30/17:05

3:Transmit Time Enter Time: 26/14:00

3:Fax Number 9-1-555-871-9052_

3:Fax Number 9-555-2110_

3:Fax Number _

Select Batch Box 3:9-555-2110

Select Batch Box 3:No Number Stored

Select Batch Box 1:9-1-555-345-6789

Select Batch Box 1:No Number Stored

3.11

Batch transmission

Advanced features

Press

ENTER

to save the batch box information.

To create or modify another batch box,repeat steps 2–11. To finish,press stop.

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier number, the Location ID, fax number and date/time the transmission should start.

To print the list,press Program key,E,1,1,5,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one page or many pages) in each batch box until the date and time you designate the batch transmission to take place.Once the batch documents are transmitted, they are automatically erased from the machine’s memory.

Note: For this operation to work,two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5 ).

To store a document in a batch box for batc h transmission:

Insert the document and make any necessary adjustments.

Press

ADVANCED FUNCTIONS

five times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit number for the batch box you want to use.Here, we’ve entered 5 to indicate batch box 5.

Note: Tx is a common abbreviation for transmission.

Press

ENTER

. The

LCD

shows:

Important: Your machine gives each document in a batch box a file number,

shown as 1 above.You will need to know this file number should you later wish to erase or print the stored document. Each batch box holds up to 40 files (1-40).

Press

START

.The machine displays “Reserved”on the top line of the

LCD

This means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine’s batch boxes.This list provides you with the documents’ file numbers so you can erase or print them as needed.

To print the list,press Program key,

,1,1,6,

ENTER

Printing a document stored in a batch box

To print a document stored in a batch box:

Press Program key,D,3,0,3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to print. Here, we’ve entered 1 to indicate batch box 1.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s file number (1–40).

Press

ENTER

Your fax machine prints the document, then returns to standby mode.

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

Press Start Box :5 File : 1

Batch Tx Enter Box No. :5

Batch Tx Enter Box No. :_

3.12

Advanced features

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax mac hine:

Press Program key,

,2,0,3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to erase.Here, we’ve entered 1 to indicate batch box 1.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s file number (1–40).

Press

ENTER

. The fax machine now gives you one last chance to change your

mind before erasing the document.

Important: To quit the operation without erasing this or any document,

press

STOP

. The machine returns to standby mode.

Press

ENTER

. The fax machine erases the document you’ve chosen, then

returns to standby mode.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents.See left column.

To erase an empty batch box:

Press Program key,C,5,0,2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to erase. Here, we’ve pressed 2 and see:

If you want to erase a different batch box than what appears on the

LCD

, enter

that batch box’s number now.

Press

ENTER

. If the batch box is empty, the

LCD

shows:

Important: If you select a batch box which is not empty, the machine beeps

and briefly shows:

Erase any documents stored in the batch box (see left column), then go back to step 3.

Important: If you want to quit without erasing the batch box you’ve

selected, press

CANCEL

. The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the batch box.

To erase another batch box,repeat steps 2–5.To finish,press

STOP

Erase Batch Box

** Complete **

Select Batch Box Document Stored

2:Erase Batch Box Check Enter/Cancel

Select Batch Box 2:9-1-972-5559900

Select Batch Box 1:9-5551023

Select Batch Box 1:No Number Stored

1:Batch Document Check Enter/Stop

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

3.13

Advanced features

Polling allows someone to fax a document to you without having to make the call or pay for it.There are several kinds of polling:

• Regular polling — Your fax retrieves a document from a remote fax machine.

• F-Code polling — Your fax retrieves a document stored as a file in the remote fax machine.To do this,you must be communicating with another F-code-compatible fax machine.For more information on F-Code polling,see “F-Code transmission and polling,”pages 3.36.

Note: For polling to work,the remote machine must also be set up to be polled.

Regular polling

To set up your machine for regular polling:

Make sure the document is inserted in the remote fax machine.

Press

ADVANCED FUNCTIONS

twice and then press

ENTER

. The

LCD

shows:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or using the numeric keypad.

To perform the regular polling now, skip to step 8. To perform delayed regular polling, go on to step 5.

Press

ADVANCED FUNCTIONS,ENTER

. The

LCD

shows:

Use the numeric keypad to enter the date and time (use the 24-hour format) when your machine should perform the delayed regular polling.

Press

ENTER

Press

START

When your machine polls for documents,it dials the number and, upon making contact with the other machine,begins receiving the document as if the other machine had placed the call.

Being polled

Not only can you poll, but you can also be polled. To set up a document for regular polling:

If your fax machine is set for Tel Ready reception, change it to the reception mode except the Tel Ready.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

Insert the document.

Adjust resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press Program key,D,1,0,1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Once the remote fax machine polls the document you stored, your fax machine automatically erases the document from memory.

Printing a stored polling document

To print a document you’ve stored for regular polling without erasing it, press Program key,D,3,0,1,

ENTER

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory, press Program key,D,2,0,1,

ENTER

Delayed Enter Time: 1

5/17:05

Enter Fax Number _

3.14

Polling

Advanced features

Limiting polling access to your fax machine

When you set the passcode, a calling fax which doesn’t “present” the proper passcode cannot poll from your fax.

Important: The passcode you use for polling operation is not the same as the pro-

tection passcode (see page 3.52).

Note: If you’re using the Block Junk Fax feature (see pages 3.56–3.64),even

incoming calls which meet the passcode test must come from phone numbers you’ve approved.

To set your fax machine’s passcode:

Decide on the four-digit passcode (0001–9999) you want to use.Write it down, and put it in a safe place.

Press Program key,B,2,1,4,

ENTER

. The

LCD

shows the current code:

Use the numeric keypad to enter the desired four-digit passcode .

Press

ENTER

to save the setting.

Note: To turn off the limiting polling,change the passcode to 0000 by repeating

steps 1–4 and entering 0000 in step 3.

Passcode Passcode :5

627

Passcode Passcode :0000

3.15

Advanced features

Your fax machine has numerous special features to make your communication easier. We’ll cover them here.

Soft Keys

Soft Keys are shortcut keys.You can program the soft keys on the control panel to turn on or off any function with just the touch of a button.Your machine has three Soft Keys. If the light above any one of these keys glows, that means the setting programmed into that key is active.

These keys are programmed at the factory to turn the following functions on or off: Soft Key 1: Energy saving (see page 4.10)

Note: If the optional printer controller has been installed on your

machine,this key will be the

ONLINE

key.

Soft Key 2: Sort copy (see pages 2.13 and 4.7) Soft Key 3: Combine (see page 2.15)

But instead of using the Soft Keys to control the functions above, you can program them to turn other functions on or off.These functions are:

• Redial / Pause (see pages 2.2 and 2.6–2.7)

• Dialing options (see page 3.1)

• Confirmation report (see page 3.23)*

• Memory transmission (see page 2.3)*

• Monitor / Call request (see pages 2.6 and 3.26)

• Fax & Copy (see page 3.22)*

• TTI transmission (see page 4.2)*

• Security reception (see pages 3.52–3.53)

• Cover page (see page 3.25)*

• Negative / Positive copy (see page 2.17)

• Copy / Fax mode (see page 1.11)

• Over-Ride (see “Override the time period for transferring,” page 3.20)

• Separator page settings for reception (see page 3.24)

* When you change the setting by using the Soft Key, it will be available only for

the next transmission. Once that transmission is complete, your machine returns to its default setting.If you want to change the default setting, see “Changing the default settings” on page 4.1–4.11.

Setting the Soft Key

Press Program key,B,1,0,3,

ENTER

. The

LCD

shows:

. . . or indicates another function you’ve stored into this key.

Press or until the Soft Key (1-3) you want to change appears. In this example, we’ve chosen 3.

Press

ENTER

.The

LCD

shows:

Press or until the function appears that you want to program into the key. In this example, we’ve chosen Cover page.

Press

ENTER

to save the setting.

The

LCD

will display the next Soft Key. If you do want to set this Soft Key, go back step 3. If you do not want to set the currently displayed Soft Key but do want to set another Soft Key, go back to step 2. If you do not want to set any more Soft Keys,press

STOP

to finish.

Now you can use the labels included in your machine’s original packaging to label the Soft Key function you just set.

3:Cover Page

!/"

/Enter

3:Combine

!/"

/Enter

Select Soft Key No. 1:Energy Saving

3.16

Special features

Advanced features

Macro keys

If you perform the same operation repeatedly, you can automate the operation using a macro.A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically.

A macro key faithfully records up to 60 steps that you performed to teach the macro. You can “teach” the Macro keys to carry out any of the following jobs, but you cannot

teach the operation regarding the machine settings. Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

• All copy settings

Printouts:

• Machine settings list (page 4.11)

• Fax settings list (page 4.11)

• Copy settings list (page 4.11)

• Activity journal (page 3.23)

• Delayed commands list (page 2.8)

• Delayed commands documents (page 2.8)

• One-touch list (page 3.3)

• Speed-dial list (page 3.5)

• Programmable one-touch numbers list (page 3.51)

• Call group directory (page 3.7)

• Blocked numbers list (page 3.57)

• Sample cover page (page 3.25)

• Department time list (page 3.59)

• List of F-Code boxes (page 3.32)

• List of documents stored in F-Code boxes (page 3.32)

• Batch transmission documents (page 3.12)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• F-Code Box (bulletin box) documents (pages 3.33, 3.34)

• Macros list (page 3.19)

• Stored polling documents (page 3.14)

• Security receive documents (page 3.52, 3.53)

Document storage:

• Regular polling documents (page 3.14)

• F-Code polling documents (page 3.32)

Communications functions:

• Delayed transmission (explained on pages 3.10)

• Broadcasting (page 3.9)

• Regular polling (pages 3.14–3.15)

• Batch transmission (pages 3.11–3.13)

• F-Code transmission (page 3.36)

• F-Code polling (page 3.37)

Programming the Macro key

Press

MACRO PROGRAM,ENTER

. The

LCD

shows:

Press the Macro key (M1 orM2) you want to program or change.In this example, we’ve chosen

Press

ENTER

. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

The

LCD

shows:

If you want to overwrite the operation already programmed, press

ENTER

If you want to overwrite only the job’s name,press

CANCEL

and go to step 9.

If you do not want to overwrite the key you have choice,press

STOP

The

LCD

of stand-by mode appears,which means the machine is ready to register the steps into the Macro key.

Note: It keeps beeping during the job registration in order to make notice of

the registration mode.

Fax Ready

Feb 04 2003 13:30

Overwrite? Check Enter/Cancel

Select Macro Key M2:No Number Stored

Select Macro Key M1:No Number Stored

3.17

Advanced features

Press the keys exactly as you operate the job you want to program into the Macro key.

Note: You can program up to 60 steps. When it comes over 60 steps, your fax

machine asks if you register the operations you have entered. If you want to register them, press

ENTER

. If not, press

STOP

Note: If you want to cancel the operations you have set, press

MACRO PROGRAM,STOP

and then go back to step 1.

Example 1: To program some operations for copy: Press

COPY

FAX/SCAN

to change the copy mode,and set number of the copies, paper size, contrast, resolution, reduction/enlargement rate and sort setting as you want.

Note: See “Making copies” (pages 2.12–2.18) for detail operations.

Example 2: To program the operations for printing the one-touch numbers list: Press Program key,

,1,0,6,

ENTER

If you programmed

ENTER

START

into the operation, proceed to step 8.

Otherwise, press

MACRO PROGRAM

and skip to step 9.

If you want to start immediately after pressing the Macro key when you use it, press

ENTER

. If not, press

CANCEL

Note: If you want to confirm the settings or operations in the Macro key

before you start it, press

CANCEL

here.

The

LCD

now shows:

The machine now asks you to name this job. If you do not want to enter or change this job’s name ,skip to step 11.

Enter the name by using the one-touch keys.(If necessary, review “Entering characters”, page 1.12) A job’s name may be up to 130 characters in length.

Press

ENTER

to save the setting.

Copying with the Macro key

To copy using a Macro key:

Insert the document.

Press the Macro key in which you’ve stored the copy command.

Press

START

, if you have not registered

START

in the Macro key.

Printing lists using the Macro key

To print a list using a Macro key:

Press the Macro key in which is programmed for the printing lists.

Press

ENTER

, if you have not registered

ENTER

in the Macro key.

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

Insert the document.

Press the Macro key which is programmed for the storing operation you want to use.

Press

ENTER

, if you have not registered

ENTER

in the Macro key.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

Insert the document.

Press the Macro key in which you’ve stored the fax communication command.

Press

START

, if you have not registered

START

in the Macro key.

Your fax will perform the operation now, or at whatever time you programmed. If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it, the

LCD

shows the number:

9-1-972-555-4335 A4 Normal

** Reserved **

Feb 04 2003 17:17

M2: Name ;Upper Delayed_

M2:Name ;Upper _

Include Start/Enter? Check Enter/Cancel

3.18

Advanced features

Erasing a Macro key

Press

MACRO PROGRAM

twice,

ENTER

. The

LCD

shows:

Press the Macro key (M1 orM2) you want to erase.Here, we’ve chosen M2.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the Macro key you’ve

selected, press

CANCEL

. The machine will return to step 2.

Press

ENTER

to erase the job.

To erase another Macro key, repeat steps 2–4. Or press

STOP

to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys. The list includes:

(1) each key’s Macro key number (2) the name of the job stored in the Macro key

To print a list of Macro keys, press Program key,E,1,1,7,

ENTER

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

Press

MACRO PROGRAM

three times,

ENTER

. The

LCD

shows:

Press or until the mode you want appears.The possible settings are:

Press

ENTER

to save the setting.

Macro Speed :Fast

!/"

/Enter

Macro Speed :Slow

!/"

/Enter

Macro Speed :Norm

!/"

/Enter

Macro Speed :Norm

!/"

/Enter

Erase Macro

** Complete **

Erase Macro Check Enter/Cancel

Select Macro Key M2:Batch box list

Select Macro Key M1:Activity journal

3.19

Advanced features

Remote Copy

This feature tells your fax machine to transfer the same documents you have sent and/or the received documents automatically to other fax machine registered in the one-touch or speed dial number.

This feature is convenient for archiving the document transmitted and/or received using your machine.

Note: F-Code boxes of your machine will be not available when the remote copy

feature is activating.

To set the Remote copy:

Press Program key,

,2,1,7,

ENTER

.The

LCD

will show:

Press or until the mode you want appears. You can select the following modes:

• Off — If you want to turn this function off,select “Off” and go to step 8.

• Tx Doc — If you want to transfer only the documents you have sent, select “Tx Doc”. Your machine will transfer the document(s) to the specified fax machine after the transmission succeeds.

Note: When the transmission error occurred after some pages were transmitted, only pages which reached the remote fax will be transferred.

• Rx Doc — If you want to transfer only the received documents,select “Rx Doc”. Your machine will transfer the document(s) to the specified fax machine after printing out the received documents.

• Tx/Rx Doc — If you want to transfer both documents you have sent and received, select “Tx/Rx Doc”.

Press

ENTER

.The

LCD

will show:

Enter the fax number for the remote fax to which you want documents to be transferred. Use either a one-touch number or a speed-dial number. You can specify up to 20 numbers for transferring.

Note: If you enter characters by mistake, press

CANCEL

to clear them.

Note: When the Remote copy feature is set to “On”, the assigned one-touch

or speed-dial number will be not able to be edited. Please change this function to “Off” when you want to edit the fax number.

Press

ENTER

If you select “Tx Doc”in step 2, skip to step 10. If you select “Tx/Rx Doc”in step 2, skip to step 9. If you select “Rx Doc”in step 2, The

LCD

will show:

Your machine has seven timers that can be activated individually. Press or until the mode you want appears.Then press

ENTER

. When you select On, that timer is set to be activated. Proceed to step 7. When you select Off, that timer is not activated. The

LCD

will show next timer

setting.

Note: You must set at least one timer setting.

The machine asks time period that the machine will transfer documents. Use the cursor key and the numeric keypad to enter the day and time.

How to enter the day and time:

• To enter the day of the week,press or until the day you want

appears.If you want to transfer the document everyday, select *.

• To enter the time, use the numeric keypad. If you do not wish to set up the

day and time,enter *.

Note: To change only one digit,press to move the cursor leftward,or

to move it rightward, to that digit. Then, enter the correct digit.

To clear the date and time setting, press

CANCEL

Example 1: When you set the start transferring time for 7:00 at Tuesday, and set the end transferring time for 19:00 at Friday, enter as following display:

Enter Time 1 Tue 07:00--Fri 19:00

Enter Time

* **:**-- * **:**

Start transferring day and time

End transferring day and time

Time 1 :On

/

/Enter

Forwarding Number [01],S002_

Forwarding Number _

Forward :Off

/

/Enter

3.20

Advanced features

Example 2: When you set the start transferring time for 7:00 and set the end transferring time for 19:00 everyday, enter as following display.

Example 3: When you set the start day for Tuesday, and set the end day for Friday, enter as following display.

Example 4: When you want to transfer the received document always regardless of time setting,enter as following display.

Press

ENTER

to save the setting.

The

LCD

will show the next timer setting.Repeat steps 6–8.

When you have finished all seven timer settings,proceed to next step.

The

LCD

will show:

Automatic printing determines whether the machine will print a document automatically upon receiving it:

On: A copy of every received document is printed at your machine.Then

the machine will transfer the documents to the specified fax machine.

Off: The machine transfers the received documents after the reception is

completed, but it is not print the received documents.

Note: If the security reception (pages 3.52–3.53) is activating, the machine

dose not print received document regardless of this setting.And the machine will not transfer it until it is printed out.

Press

ENTER

to save the setting.

Use the numeric keypad to enter the number of redials you want. If you want to override the 127 limit in order to keep redialing until the remote fax machine receives,enter 000.

Note: This redial setting is effective only for the Remote copy feature. It is

not effective for redial attempt of normal communication.

Press

ENTER

to save the setting.

Press

STOP

to return to the standby mode.

Note: If you entered the time period in steps 6–8 and it is in the time period

now,“TF (Timed Forwarding)”will appear on the

LCD

Override the time period for transferring

The time period you entered (in steps 6–8 on pages 3.20–3.21) can be overridden. When you assign a Soft Key to “Over -Ride”(see “Soft Keys”on page 3.16), you can transfer the received documents at anytime by pressing the Soft Key regardless of the time period.

When you pressed the Soft Key assigned to “Over -Ride”in order to set it to On, the

LCD

will show:

“FF” means “Fax Forwarding.”While this

LCD

appears,your machine will transfer

the received documents to the specified fax machine. When you want to set it to Off, press the Soft Key again.

Printing a Remote copy list

This list includes Forwarding mode, Remote fax’s number where you want documents to be transferred,Time period and Auto print setting.

To print a remote copy list,press Program key,E,1,2,0,

ENTER

Fax Ready(FF)

Feb 04 2003 02:30pm

Fax Ready(TF)

Feb 04 2003 02:30pm

# of Redials (000-127) 002 times

Auto Print :On

/

/Enter

Enter Time 1

* **:**-- * **:**

Enter Time 1 Tue **:**--Fri **:**

Enter Time 1

* 07:00-- * 19:00

3.21

Advanced features

Fax & Copy

With the Fax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory.

Note: The Fax & Copy function cannot be used for real time transmission,and

when the copy protection feature is set to on.

Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will not work.

Note: The Fax & Copy feature will use the same resolution you set for the trans-

mission for the copy’s scanning resolution.

Setting the Fax & Copy function

Press Program key,B,1,0,6,

ENTER

Press or until the mode you want appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Press

STOP

to return to standby mode.

Using the Fax & Copy function

Place the document and select resolution and contrast you require.

Note: With this function,you cannot select normal and halftone resolution.

Enter the fax number. Either press a one-touch key, enter a speed-dial number , call group number or use the numeric keypad to enter the fax number.

If you entered the fax number using a one-touch key, skip to step 4. Otherwise, go on to step 3.

Press

START

The

LCD

changes copy mode and asks the number of copies you want to make.

Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies.

Note: If you want to quit without transmitting and copying the document,

press

STOP

.The machine returns to standby mode.

Press

START

to begin the transmission and copying process.

Helpful tip: If you do not wish to make a copy, press

CANCEL

in step 4.The

LCD

will

show:

To cancel the making copy, press

START

.The machine start transmission process without copying the document. If you press

STOP

, the machine return to step 4.

Setting the activity journal

Just as a checkbook records your daily financial transactions,your fax machine keeps an activity journal which records its 100 most recent fax transactions.The activity journal lists the following information for each transaction:

• Assigned number, starting each day at 001

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see page 3.58)

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication. If preceded by a pound (#), this signifies communication was via the highspeed V.34 modem.

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

Canceled Copying

Start/Stop

Fax & Copy 1

Ltr Auto 100%

Fax & Copy :On

!/"

/Enter

Fax & Copy :Off

!/"

/Enter

3.22

Your fax machine will print the activity journal automatically after 100 transactions.To toggle this automatic printing on or off:

Press Program key,C,1,0,1,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

Printing an activity journal manually

To print an activity journal immediatelywithout waiting for 100 transmissions to be completed, press Program key,E,1,0,4,

ENTER

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. F or example, if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers,you can change the printing order of the activity journal.To change the printing order:

Press Program key,C,1,0,2,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. If you want the activity journal to print in the order of assigned number,

choose “On”. Otherwise, the machine will list every fax transaction of the same command and same location.

Here, we’ve chosen On.

Press

ENTER

to save the setting.

Setting the reports: TCRs

Your fax machine can print a transmit confirmation report (

TCR

) after sending every

fax to any Group 3 fax machine.The

TCR

lists the following information for each com-

munication:

• Date and time of the

TCR

’s printout

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

• Sample of the document — An image of the first page of the document

If an error occurs,the

TCR

tells you the remote location which was called,the error

code and error message (see pages 5.9–5.11). To set the printing of

TCR

Press Program key,

,1,0,3,

ENTER

. The

LCD

shows:

Press or until the setting you want appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

Helpful tip: If you will frequently turn this feature on and off, you can assign it a

Soft key (see page 3.16) to turn on or off by simply pressing that key.

Report AutoPrint:On

!/"

/Enter

Report AutoPrint:Off

!/"

/Enter

Journal Line Up :On

!/"

/Enter

Journal Line Up :Off

!/"

/Enter

Journal AutoPrt.:On

!/"

/Enter

Journal AutoPrt.:Off

!/"

/Enter

Advanced features

3.23

Separate each received document (Separator P age)

Your machine has a simple sorting feature. It can separate each received document by inserting the separator page on the top of the received document.

For example, if you use the colored paper for the separator page, it is easy to see the individual received document.

Note: You can assign the turning this feature on/off to a Soft Key.(See page 3.16.)

Setting the Separator P age feature:

Press Program key,

,2,1,2,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. To turn the Separator Page feature on, select “On” and proceed to step 3. To turn it off, select “Off” and skip to step 6.

Press

ENTER

.The

LCD

will show:

Note: The paper source which has not been attached to your machine will be

not displayed on this list.

To select the paper source for the separator page using the cursor key.

Press

ENTER

.The

LCD

will show:

Determine if the separator page will be printed with blank or not. If you wish that the separator page will be blank, select “OFF”. If you wish to print the first page of the received documents on the separator page, select “ON”.

Press

ENTER

to save the settings.

To return to standby mode, press

STOP

Separator page separates each received document.

Blank

Print on the separator page: OFF Print on the separator page: ON

Print on S.Page :Off

/

/Enter

1st Cassette

/

/Enter

Separator Page :Off

/

/Enter

Advanced features

3.24

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing fax.This page includes the current date and time, your Location IDand your fax number (as stored in the

TTI

) and a message of up to 40 characters in length.The

information appears in a box similar to this:

Turning the cover page on

Press Program key,

,2,0,1,

ENTER

. The

LCD

shows:

To tell the fax machine it shouldsend a cover page before each document you transmit, press or until “On” appears on the

LCD

Note: To tell the machine not to send a cover page,press or until “Off”

appears on the

LCD

and press

STOP

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example as “We appreciate your business.Thank you!”) is blank.To enter that message,see “Entering the cover page message,”next page.

Entering the cover page message

Press Program key,

,2,0,2,

ENTER

Use the one-touch keypad to enter a message for the cover page.Enter the message the same way you entered your fax name during EasyStart.The message can be up to 40 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your fax machine.Press Program key ,

,1,1,1,

ENTER

Cover Page :On

!/"

/Enter

Cover Page :Off

!/"

/Enter

Fax Message From:

Feb 4 2003 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

[We appreciate your business. Thank you!]

Advanced features

3.25

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two.

With this service,you physically still have one phone line, but, electronically, you have two phone numbers .Your phone recognizes these different numbers and rings differently for each one.

For example ,this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” This works because you can tell the difference between the distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (

DRD

) feature.

In order to use OneLine +

DRD

, your phone company must set up your distinctive ring service.When it does,it will assign a ring pattern. For example,the standard telephone ring is 2 seconds “on”(ringing) and 4 seconds “off” (silent), after which it repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine +

DRD

One of them should work with your phone company’s

DRD

service.This chart lists

the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off, 0.5 on, 0.5 off,1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example:pattern Cis 0.3 seconds ringing,0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent. Then it goes back to the first 0.3-second ring and starts over.

To use

DRD

on your fax machine:

Contact your phone company to make sure it has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you.

Press Program key,

,2,1,6,

ENTER

The

LCD

shows:

Press or until the mode you want appears. Here, we’ve chosen On.

Press

ENTER

Press or until the pattern you want appears. Here, we’ve chosen “C”.

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications,or if you encounter a problem while using your machine’s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns,please call the Imagistics Customer Support Center.

Important: With your machine set for using

DRD

, it won’t respond to any ring pattern other than the one you selected above.To reset the fax so it will respond once again to normal rings,repeat steps 2–4, above — except, in step 3, toggle it to “Off.”Your fax will now respond normally.

Ring Pattern :C

!/"

/Enter

Ring Pattern :A

!/"

/Enter

DRD :On

!/"

/Enter

DRD :Off

!/"

/Enter

Advanced features

3.26

Call request

You can send or receive a fax message and have a regular phone conversation on the same call (although, not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it.You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability.Your machine must also have an optional handset attached.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine,the ringer will sound after that machine receives each page.

If someone answers at the remote fax machine,your fax machine will ring several times.If so, pick up the optional handset.In a few seconds, the line will open and you can begin your conversation.

T alking first,then sending a fax

To talk first and then send a fax:

When you’ve finished your phone conversation, don’t hang up.

Insert the document you want to fax.

Adjust the resolution and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones,press

START

and hang up your fax machine’s

optional handset.Your fax machine will send the document.

T alking first,then receiving a fax

To talk first and then receive a fax:

When you’ve finished your phone conversation, don’t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones,press

START

and hang up your machine’s optional

handset.Your machine will receive the document and print it out.

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page.T o answer the call request:

Lift your machine’s optional handset,and listen for a few seconds.You may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. You and the other person now can have a normal phone conversation.

Page counter

You can confirm the number of total printed pages on the

LCD

• Total — The total pages your machine has printed.

• Copy — The total pages printed for copying .

• Fax — The total pages printed for received fax messages.

• Printer — The total pages printed for list printing and PC printing . Note: PC printing is available only when your machine has the

optional printer controller kit installed.

Press

COPY COUNT

.The

LCD

shows the total pages your machine has printed

up to the present:

Pressing , the

LCD

will change as follows:

When you finished confirming,press

STOP

The machine will return to standby mode.

Printer :000005679

!/"

/Stop

Fax :000006412

!/"

/Stop

Copy :000014702

!/"

/Stop

Total :000026813

!/"

/Stop

Advanced features

3.27

Advanced features

The power of Multitasking

Your fax machine’s multitasking feature sharply reduces the time you might spend waiting for the machine to finish its work.Your machine’s multitasking allows you to do four operations at once.

For example, even if the machine is (1) printing a copy, (2) transmitting from memory and (3) scanning documents for a different memory transmission, you can still (4) program the machine.

F-Code Boxes

F-Code: an introduction

The

ITU-T

, the United Nations agency that standardizes international telecommunications,has created a fax industry standard for using sub-addressing and password-based communication. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company receives mail. For example, mail for the Accounting department is first delivered to the company’s main mailroom.Then the mailroom routes the mail to Accounting.

That’s the idea behind sub-addressing.Your fax and another F-Code-compatible fax exchange special signals to indicate just where the fax really should go.It’s as if the sending fax is saying,“Deliver this to room 48,”and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries.When someone sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes — whichever box the sender chooses.

Sending F-Code securely

For greater security, you can set up a password with each F-Code sub-address, which lets you use secure transmission, polling and relay broadcasting when communicating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU-T

sub-addressing,you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes (3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it — as a bulletin box, a security box or a relay box.

• Bulletin box — Stores documents that people in remote locations retrieve by

polling the box. For example, your sales branches could call in at any time to get a printout of your latest prices that you’ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents,and it holds its contents indefinitely (as long as the unit has ACpower).

• Security box — Receives and stores F-Code secure communications.

3.28

Advanced features

• Relay box — Receives documents,then relays them to other machines.The machine that relays the document is called a “hub”.Your fax mac hine can either

send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50) (2) F-Code box name (up to 16 characters) (3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

(4)I.

. Code (4 digits)

You will choose the information for each of these elements, and enter it into your machine.The following steps will walk you through entering and changing that information.

To create or modify an F-Code box:

Keep pen and paper with you as you follow these steps.As you decide on a sub-address and enter it into your machine,write it down. Remember to: (1) write down which box goes with which sub-address,(2) write down any passwords or I.D. codes you enter, (3) keep these printed records in a safe place.

Press Program key,C,4,0,1,

ENTER

. Depending on whether you already

have a name entered for F-Code box 01, the

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code box you want to create or modify. Here, we’ve entered 0,3 and see either:

If want to select a different F-Code box than the one that appears on the

LCD

use the numeric keypad to enter the two-digit F-Code box number now.

Press

ENTER

.What you do next depends on whether you’re creating or modifying the F-Code box: If creating — skip to step 7. If modifying — the

LCD

asks you to enter the proper I.D. code. The

LCD

shows:

Use the numeric keypad to enter the 4-digit

.D. code (not the

ITU-T

sub-

address and not the

ITU

password) and then press

ENTER

Note: If you enter an invalid I.

. code, the fax machine rejects the attempt

and aborts this operation.

The machine is now asking you to name this F-Code box.The

LCD

shows:

If you do not want to enter or change this F-Code box’s name ,skip to step 9. If you do want to enter or change this F-Code box’s name ,go on to step 8.

Enter the name by using the one-touch keys.(If necessary, review “Entering characters”, page 1.12) An F-Code box’s name can be up to 16 characters in length.

Press

ENTER

to save the box’s name and continue.The

LCD

shows:

The fax machine now asks for this F-Code box’s sub-address.This is the numerical identifier you must enter in order to communicate with any remote F-Code compatible fax.

If you do not want to change an existing sub-address,skip to step 11.

Use the numeric keypad to enter the sub-address to identify this F-Code box. The sub-address can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other nonnumeric characters).

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine beeps and briefly displays:

The machine now returns you to step 10. Please enter a different number for your F-Code box’s sub-address.

03:Sub-Address No. Sub-Address In Use

03:Sub-Address No. 654321_

03:Sub-Address No. 123456_

03:Sub-Address No. _

03:Box Name;Upper Imagistics_

03:Box Name;Upper _

03:Set F-Code Box Enter I.D. Code:****

Select F-Code Box 03:Imagistics

Select F-Code Box 03:No Number Stored

Select F-Code Box 01:NY Branch Office

Select F-Code Box 01:No Number Stored

3.29

Next, the machine asks for your F-Code box’s password. This is the password for

ITU-T

-compatible F-Code fax transactions.The

LCD

shows:

Note: You don’t need to have a password for the F-Code box. However, using

a password will make your F-Code communication much more secure.

If you do not want to enter or change this box’s password,skip to step 14.

Use the numeric keypad to enter this box’s

ITU-T

-compatible password.This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). Here, we’ve entered 135*7#9.

Note: You cannot change the type of an existing F-Code box. If you’re modi-

fying an existing F-Code box and want to change the box type, you first must erase the old box, then create a new one.

Press

ENTER

to save the password.The

LCD

now shows:

The fax machine is asking which box type you want to assign to this box — bulletin, security or relay.

Press or until the type of box you want appears.

Press

ENTER

. If you chose Bulletin, go on to step 16. If you chose Security, skip to step 17. If you chose Relay, skip to step 20.

If you chose Bulletin:

The bulletin box has four additional settings:

• Reception protection (“Rx Protect” on the

LCD

)

• Automatic printing of received documents (“Auto Print”)

• Overwriting documents (“Overwrite Doc.”)

• Erasure of transmitted documents (“Erase Tx Doc.”)

Rx Protect — Reception protection tells this box if it’s okay to receive documents from remote locations.Callers can then poll these documents.

On: Do not open this box to receive documents from callers. Off: Open this box to receive documents from callers.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Auto Print — Automatic printing of received documents tells the fax machine if it should print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection (Rx pro-

tect) setting is set to off (see above).

On: Print the document automatically when the box receives it. Off: Print the document manually, when you want to print it.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Overwrite Doc — Overwriting documents tells your machine if it should overwrite (erase) existing documents when it receives a new one.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect above).

On: When your machine receives a new document into this box, it will erase

any documents currently stored in it.

Off: When your machine receives a new document into this box, it will not

erase the documents stored in it.Your machine can store up to 30 documents (each document can include one or more pages) in each box.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Overwrite Doc. :Off

!/"

/Enter

Auto Print :Off

!/"

/Enter

Rx Protect :Off

!/"

/Enter

Box Type :Bulletin

!/"

/Enter

03:Password 135*7#9_

03:Password 123456789*#_

03:Password _

Advanced features

3.30

Erase Tx Doc — Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves (polls) the document.

On: Your machine erases the document from the box as soon as it sends it. If

you choose “On”,this box can be polled only once per document.

Off: Your machine does not erase a document from the box when it’s polled.

As long as your machine holds ACpower and you do not erase the document from the box, the document is available indefinitely for polling.

Press or until the mode you want appears. Press

ENTER

to save the setting.Then skip to step 24.

If you chose Security:

The machine asks how long you want to keep a document stored in your machine’s F-Code box.The

LCD

shows:

Use the numeric keypad to enter a two-digit number indicating how many days (00-31), you want your fax machine to keep received documents in this F-Code box. Here, we’ve entered 09, for nine days:

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days,after which it automatically erases the documents.But if your machine has plenty of memory, you may want to override the 31-day limit in order to keep the documents indefinitely. If so, enter 00. If you choose this, you will have to delete documents manually. (You may want to contact your authorized Imagistics dealer regarding optional memory expansion.)

Press

ENTER

to save the settings.Skip to step 24.

If you chose Relay:

The machine asks for the fax number for the remote unit. The

LCD

shows:

Enter the fax number using a one-touch key, a speed-dial number or a call group number. You cannot use the numeric keypad to enter these numbers.

To add each fax number, press

BROADCAST

between each one to insert a comma, then enter the number.You can specify up to 200 numbers for a remote unit.

Press

ENTER

to save the settings.The

LCD

shows:

The machine asks for the type of

TTI

you want to appear on the faxes that are

relayed to other callers.

• Sender — Relay the document with sender unit’s

TTI

(don’tsend your

TTI

• Both — Relay the document with both the sender unit’s

TTI

and your

TTI

• Yours — Relay the document with your

TTI

instead of the sender unit’s.

Press or until the mode you want appears.

Press

ENTER

to save the settings.The

LCD

shows:

On: Print the document automatically when it’s received. Off: The machine does not print it,but only relays it to the other machine.

Press or until the mode you want appears. Then press

ENTER

to save the settings and go on to step 24.

The machine asks for your F-Code box’s four-digit security I.D. code. This is the

I.D

. code for the box’s security, which you use to (1) print a document any remote F-Code-compatible fax sends to this F-Code box or (2) you enter before you can make any changes to this F-Code box.

If you do not want to change the

I.D

. code, skip to step 27.

Decide on a four-digit

I.D

. code (0001-9999) for this F-Code box.

Write it down, and put it in a safe place. Important: Do not use 0000 as an I.D. code.

03:Set F-Code Box Enter I.D. Code:0000

Auto Print :Off

!/"

/Enter

Select TTI :Sender

!/"

/Enter

Enter Relay Number S001,G12_

Enter Relay Number _

F-Code Doc Hold Time Hold Time (00-31):0

F-Code Doc Hold Time Hold Time (00-31):00

Erase Tx Doc. :Off

!/"

/Enter

Advanced features

3.31

Advanced features

Use the numeric keypad to enter the four-digit I.D. code for this F-Code box. Important: After completing this step,you must know this code to print

documents sent to this F-Code box. Be sure to write it down.

Press

ENTER

to save the F-Code box information.

To create or modify another F-Code box,repeat steps 3-27. To finish,press

STOP

Printing a list of F-Code boxes

The list of F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Sub-address (4) Password (5) Box type (6) Each box’s settings

To print a list of your F-Code boxes, press Program key,E,1,1,3,

ENTER

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine’s F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Box type (4) Each file number (or document number) that is stored

To print a list of documents stored in F-Code boxes, press Program key,E,1,1,4,

ENTER

Using a bulletin box

Storing a document

Your fax machine can store up to 30 documents in each bulletin box.

Note: For this operation to work,two things must be true:

• The bulletin box must exist on your fax machine.

• You must know the bulletin box’s two-digit number (01-50) and four-digit

. code. (See “Creating or Modifying an F-Code box,”pages 3.28–3.32, if

necessary.)

To store a document in a bulletin box for polling.

Insert the document and make any necessary adjustments.

Press Program key,

,1,0,2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box where you want to store the document.

If you want to use a different F-Code box than the one that appears on the

LCD

, enter the box number now .

Press

ENTER

.The

LCD

shows:

Use the numeric keypad to enter the four-digit I.D. code. Here, we’ve entered 2345:

03:F-Code Document Enter I.D. Code:2

345

03:F-Code Document Enter I.D. Code:****

Select F-Code Box 01:No Number Stored

3.32

Press

ENTER

If you’ve entered an incorrect

.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct

I.D

. code, the display shows:

If you choose:

On: Your bulletin box erases the currently stored document when a new

document is stored in it

Off: Your bulletin box keeps both the currently stored document and the new

document, up to 30 documents in each box.

Press or until the mode you want appears.

Press

ENTER

to save the setting.Your machine starts scanning the document

into the selected bulletin box:

Important: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box.Your machine numbers files 1-30. You need to know the file’s number to erase or print it.

Printing a document stored in a bulletin box

You can print a document stored in your machine’s F-Code bulletin boxes without erasing the document from memory.

To print a stored document:

Press Program key,D,3,0,2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print.We’ve entered 03:

Press

ENTER

.The

LCD

shows:

Use the numeric keypad to enter your F-Code box’s four -digit I.D. code. Here we’ve entered 2345:

Press

ENTER

If you’ve entered an incorrect

.D. code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D. code, the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to print. Here we’ve entered 3.

Note: If you want to print all documents stored in the bulletin box, simply

enter 0 (zero).

Press

ENTER

. Your fax machine prints the chosen document(s), then returns to standby mode.

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to standby mode:

03:Select F-Code Box No Document Stored

03:F-Code Document File No. :3_

03:F-Code Document File No. :_

03:F-Code Document Enter I.D. Code:2345

03:F-Code Document Enter I.D. Code:*

***

Select F-Code Box 03:Imagistics

Select F-Code Box 01:Trumbull Office

F-Code Doc. File: 1 A4 Mem 99%

Overwrite Doc. :Off

!/"

/Enter

Advanced features

3.33

Advanced features

Erasing a document stored in a bulletin box

To erase a stored document:

Press Program key,D,2,0,2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to erase.

Press

ENTER

.The

LCD

shows:

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to step 2:

Use the numeric keypad to enter your F-Code box’s four -digit

.D. code.

Here we’ve entered 2345:

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D. code, the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to erase.Here we’ve entered 3.

Note: If you want to erase all documents stored in the bulletin box, enter 0

(zero).

Press

ENTER

.The

LCD

shows:

Note: If you want to quit without erasing any document in the bulletin box,

press

STOP

.The machine will return to standby mode.

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following and then returns to standby mode:

Press

ENTER

to erase the document(s) and to return to standby mode.

Using a security box

Printing a document you receive

When your fax machine receives a document via

ITU

sub-addressing to an F-Code security box, your machine prints a message to let you know. The message lists: (1) the F-Code box number that received the document, (2) the Box name, (3) the remote machine’s

TTI

(if any), and (4) the file numbers stored in the F-Code box.

You then have a certain number of days (see step 17 and 18 on page 3.31) in which to print out the document before your machine automatically erases it.

Note: For this operation to work,two things must be true:

• You must know the F-Code security box’s two-digit number.

• You must know the F-Code security box’s four-digit

I.D

. code.

To print a received message:

Press Program key,D,3,0,2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print.

Select F-Code Box 01:Trumbull Office

F-Code Document

** Complete **

03:F-Code Document No Document Stored

03:F-Code Document Check Enter/Stop

03:F-Code Document File No. :3_

03:F-Code Document File No. :_

03:F-Code Document Enter I.D. Code:2345

Select F-Code Box No Document Stored

03:F-Code Document Enter I.D. Code:****

Select F-Code Box 01:Trumbull Office

3.34

Advanced features

Press

ENTER

.The

LCD

shows:

Note: If the F-Code security box is not storing any documents, the machine

briefly displays the following before returning to step 2:

Use the numeric keypad to enter your F-Code box’s four -digit

I.D

. code.

Here we’ve entered 2345:

Press

ENTER

• If you’ve entered the correct I.D. code, your fax machine prints all documents in the F-Code security box and then erases them.

• If you’ve entered an incorrect I.D. code, your fax machine aborts the operation and returns to standby mode.

Using a relay box

Once your fax machine receives a document via

ITU-T

sub-addressing to one of its FCode relay boxes,it sends it to the other fax machines that you’ve set up on your relay box. (See “Creating or Modifying an F-Code box”, pages 3.28–3.32.)

If you set the Auto print mode to on when you created the relay box, your machine will print the received document, then relay it to the other machine. Otherwise, your machine will only relay it to the other machines,not print it. See “If you c hose Relay,”pages 3.31–3.32 for more details on this setting.

Also, you can send (relay broadcast initiation) the document to another hub machine’s F-Code box and get that machine to relay it to others. See “F-Code transmission” on pages 3.36–3.37 for more detail.

The hub performs a relay broadcast, and the machine which sends the original document to the hub has performed a relay broadcast initiation.

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty, the machine beeps. If this happens,print all documents in that box before erasing it.)

To erase an empty F-Code box:

Press Program key,

,4,0,2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box you want to erase.Here, we’ve entered 0, 3 and see:

If you want to erase a different F-Code box than the one that appears on the

LCD

, enter the box number now .

Press

ENTER

. If the F-Code box is empty ,the

LCD

shows:

Important: If you select an F-Code box which is not empty ,the machine

beeps and, before returning to step 3, briefly displays:

Print any documents received in the F-Code box, then repeat this procedure from the beginning to erase the box. Otherwise, select another F-Code box.

Use the numeric keypad to enter the four-digit I.D. code. Here, we’ve entered 2345:

03:Erase F-Code Box Enter I.D. Code:2345

Select F-Code Box Box In Use

03:Erase F-Code Box Enter I.D. Code:*

***

Select F-Code Box 03:Imagistics

Select F-Code Box 01:No Number Stored

03:F-Code Document Enter I.D. Code:2345

03:Select F-Code Box No Document Stored

03:F-Code Document Enter I.D. Code:****

3.35

Advanced features

Press

ENTER

If you’ve entered an incorrect I.

. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct

I.D

. code, the display shows:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press

CANCEL

.The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the F-Code box.

To erase another F-Code box,repeat steps 2-7. To finish,press

STOP

F-Code transmission and polling

With F-Code,your machine can send secure transmissions, perform relay broadcast initiations and even poll from other

ITU-T

-equipped machines,regardless of manufacturer. You can do this two ways:

• Using the programmable one-touch key (see pages 3.43–3.46)

• Entering the

ITU-T

sub-address and password directly, which is what we’ll

describe here.

Note: For F-Code communication to work,three things must be true:

• The remote fax machine must support

ITU-T

sub-addressing

• The remote fax must have a mailbox with an

ITU-T

sub-address created

on it

• You must know the

ITU-T

sub-address and password (if any) for the

remote machine’s mailbox

F-Code transmission

Insert the document.

Adjust the resolution and contrast if necessary.

If you want to toggle between real time transmission and memory transmission, press

MEMORY TRANSMIT

Press

ADVANCED FUNCTIONS

three times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address in the remote machine.In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 8.

Use the numeric keypad to enter the password. In this example, we’ve entered 654321.

Press

ENTER

.The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends on when you want the transmission to begin.

• To ha ve it begin now,skip to step 13.

• To dela y it,go on to step 11.

Press

ADVANCED FUNCTIONS,ENTER

.The

LCD

shows:

Use the numeric keypad to enter the day and time when the transmission should begin, then press

ENTER

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

Erase F-Code Box

** Complete **

03:Erase F-Code Box Check Enter/Cancel

3.36

Advanced features

Press

START

If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicat-

ing that it has stored the command in memory and will complete it later.

F-Code polling

Press

FAX

to switch the machine to Fax mode.

Press

ADVANCED FUNCTIONS

four times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address. In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 6.

Use the numeric keypad to enter the password. In this example, we’ve entered 654321.

Press

ENTER

.The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends upon when you want the polling to begin.

• To ha ve it begin now,skip to step 11.

• To dela y it,go on to step 9.

Press

ADVANCED FUNCTIONS,ENTER

.The

LCD

shows:

Use the numeric keypad to enter the day and time when the polling should begin, then press

ENTER

Press

START

If in step 8 you chose an immediate polling,your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicating that

it has stored the command in memory and will complete it later.

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

3.37

Advanced features

Programmable one-touch keys

Using the power of programmable one-touch keys

In order to complete some operations on your machine,you may have to follow several steps and press several different buttons.But programming your machine’s one-touch keys (P1 and P2) can reduce those many steps to a simple press of a key.

You can “teach”the one-touch keys to carry out any of the following operations:

Communications functions:

• Delayed transmission (explained on pages 3.10)

• Broadcasting (page 3.9)

• Regular polling (pages 3.14–3.15)

• Batch transmission (pages 3.11–3.13)

• F-Code transmission (page 3.36)

• F-Code polling (page 3.37) To “teach”these keys, you tell the machine four simple things:

• How — The key you’re programming

• Who — The number(s) the machine should dial

• What — The operation it should perform

• When — The date(s) and time(s) when you want it to perform the operation

Printouts:

• Machine settings list (page 4.11)

• F ax settings list (page 4.11)

• Copy settings list (page 4.11)

• Activity journal (page 3.22)

• Delayed commands list (page 2.8)

• One-touch list (page 3.3)

• Speed-dial list (page 3.5)

• Programmable one-touch numbers list (page 3.51)

• Call group directory (page 3.7)

• Blocked numbers list (page 3.57)

• Sample cover page (page 3.25)

• Department time list (page 3.59)

• List of F-Code boxes (page 3.32)

• List of documents stored in F-Code boxes (page 3.32)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• Macros list (page 3.19)

Document storage:

• Regular polling documents (page 3.14)

• F-Code polling documents (page 3.32)

Programming a delayed transmission

To program a delayed transmission into a programmable one-touc h key:

Press Program key,A,3,0,1,

ENTER

. The

LCD

shows the first empty pro-

grammable one-touch number available:

Note: If P2 appears on the

LCD

, it means that you have already entered a number for P1.You can see what you programmed into P1 by pressing , if you want. For example, if you set P1 for storing of the polling document, you will see:

Press to go back to the programmable one-touch key you want to enter.

Note: To erase a programmable one-touch key, see page 3.51.

Press the key that you want to program or change.Here, we’ve selected P2.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was a for a delayed operation,and you want to keep this key programmed for a delayed operation, use these instructions to make changes.But if you want to assign this key to a completely different operation for batch transmission, then you must first erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than what appears on the

LCD

, press that key now .

Select Program No. P2:No Number Stored

Select Program No. P1:Polling Document

Select Program No. P2:No Number Stored

3.38

Advanced features

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press until “Communication”appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

Important: Do not press

ENTER

Now, while you can still see the fax number on the

LCD

, press

ADVANCED FUNCTIONS,ENTER

.The

LCD

shows:

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05

today.”) To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

.The

LCD

asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings,press

ENTER

. Then skip to step

24. If you do want to make additional settings,press and

ENTER

The

LCD

asks which resolution you want to use for this programmable one-

touch number.

Press until the mode you w ant appears. Note: For any of the following settings,choose “-----”if you do not want to

specify the displayed setting for this programmable one-touch key.

Press

ENTER

.The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press until the mode you w ant appears.

Memory Tx :---

!/"

/Enter

Contrast :-------

!/"

/Enter

Resolution :------

!/"

/Enter

Option :Off

!/"

/Enter

Delayed Enter Time: 0

0/17:05

Delayed Enter Time: 30/17:05

Delayed Enter Time: 11/20:30

P2:Fax#/Advan.Func. 9-5550629_

P2:Fax#/Advan.Func. 9-5558743_

P2:Fax#/Advan.Func. _

Type :Communication

!/"

/Enter

Type :Communication

!/"

/Enter

3.39

Advanced features

Press

ENTER

.The

LCD

asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Note: When the memory transmission is set to off in step 15, this

LCD

will

not appear and go to step 24.

Press until the mode you w ant appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

Programming a broadcast / group

Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for the transmission.

To program a broadcast / group into a programmable one-touch key:

Press Program key,A,3,0,1,

ENTER

. The

LCD

shows the first empty pro-

grammable one-touch number available:

Note: If P2 appears on the

LCD

Press to go back to the programmable one-touch key you want to enter.

Note: To erase a programmable one-touch key, see page 3.51.

Press the key that you want to program or change.Here, we’ve selected P2.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was a for a broadcast/group transmission, and you want to keep this key programmed for a broadcast/group transmission, use these instructions to make changes. But if you want to assign this key to a completely different operation for batch transmission, then you must first erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than what appears on the

LCD

, press that key now .

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

Type :Communication

!/"

/Enter

Select Program No. P2:No Number Stored

Select Program No. P1:Polling Document

Select Program No. P2:No Number Stored

Fax & Copy :---

!/"

/Enter

Cover Page :---

!/"

/Enter

Report :---

!/"

/Enter

3.40

Advanced features

Press until “Communication”appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter up to 230 fax numbers — you can use any combination of call groups,one-touch keys, speed-dial numbers and manuallydialed numbers.

Important: Do not press

ENTER

Press

BROADCAST

to enter a comma between each number or call group. Important: Do not insert a comma after the last number. To enter a speed-dial number,press

SPEED DIAL/TEL INDEX

and the number’s three-digit identifier. To enter a call group,press

GROUP DIAL

and the group’s identifier number.

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

If you want the broadcast to begin immediately every time you press the key, press

ENTER

and skip to step 11.

If you want to delay the broadcast, press

ADVANCED FUNCTIONS

ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05

today.”) To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

The

LCD

asks if you want to make additional settings for this programmable

one-touch number.

If you do not want to make additional settings,press

ENTER

. Then skip to step

23. If you do want to make additional settings,press and

ENTER

The

LCD

asks which resolution you want to use for this programmable one-

touch number.

Press until the mode you w ant appears. Note: For any of the following settings,choose “-----”if you do not want to

specify the displayed setting for this programmable one-touch key.

Press

ENTER

.The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

Press until the mode you want appears.

Press

ENTER

.The

LCD

asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Press until the mode you w ant appears.

Report :---

!/"

/Enter

Contrast :-------

!/"

/Enter

Resolution :------

!/"

/Enter

Option :Off

!/"

/Enter

Delayed Enter Time: 0

0/17:05

Delayed Enter Time: 30/17:05

P2:Fax#/Advan.Func. G5,G7,[01],S006,9-55

P2:Fax#/Advan.Func. 9-5558743_

P2:Fax#/Advan.Func. _

Type :Communication

!/"

/Enter

3.41

Advanced features

Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

Programming regular polling

To program a regular polling operation into a programmable one-touch key:

Press Program key,A,3,0,1,

ENTER

. The

LCD

shows the first empty pro-

grammable one-touch number available:

Note: If P2 appears on the

LCD

Press to go back to the programmable one-touch key you want to enter.

Press the key that you want to program or change.Here, we’ve selected P2.

Note: If your previous command for this key was for a polling transmission

and you want to keep this key programmed for a polling transmission, use these instructions to make changes.But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

Note: To erase a programmable one-touch key, see page 3.51.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now .

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press until “Communication” appears.

Type :Communication

!/"

/Enter

Type :Communication

!/"

/Enter

Select Program No. P2:No Number Stored

Select Program No. P1:Polling Document

Select Program No. P2:No Number Stored

Fax & Copy :---

!/"

/Enter

Cover Page :---

!/"

/Enter

3.42

Advanced features

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length:

Your display shows only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

Important: Do not press

ENTER

Next, while you can still see the fax number on the

LCD

, press

ADVANCED FUNC

TIONS

twice and then press

ENTER

If you want the polling to begin immediately every time you press the key, press

ENTER

and skip to step 12.

If you want to delay the polling,press

ADVANCED FUNCTIONS,ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05

on the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05

today.”) To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

Press

STOP

to return your machine to standby mode.

Programming an F-Code transmission

For this operation to work,two things must be true:

• You must know how the remote fax is using each F-Code box to which you’re transmitting — for example,as a security box or a relay box. Different fax manufacturers may use slightly different terms,but the concepts are the same.

• You must know the remote fax’s

ITU-T

sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

Press Program key,

,3,0,1,

ENTER

. The

LCD

shows the first empty pro-

grammable one-touch number available:

Note: If P2 appears on the

LCD

Press to go back to the programmable one-touch key you want to enter.

Note: To erase a programmable one-touch key, see page 3.51.

Press the key that you want to program or change.Here, we’ve selected P2.

Note: If your previous command for this key was for an F-Code transmis-

sion and you want to keep this key programmed for an F-Code transmission, use these instructions to make changes. But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now .

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

!/"

/Enter

Select Program No. P2:No Number Stored

Select Program No. P1:Polling Document

Select Program No. P2:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 3

0/17:05

P2:Fax#/Advan.Func. 9-5550696_

P2:Fax#/Advan.Func. 9-5558743_

P2:Fax#/Advan.Func. _

3.43

Advanced features

Note: If changing a previously stored command, skip to step 7.

Press until “Communication” appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

Important: Do not press

ENTER

Now, while you still can see the fax number on the

LCD

, press

ADVANCED

FUNCTIONS

three times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document. Here, we’ve entered 123456:

Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, press

ENTER

, then skip to step 13.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Here, we’ve entered 654321:

When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 15.

If you want to delay the transmission, press

ADVANCED FUNCTIONS

ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time when the fax should perform the command:

Press

ENTER

The

LCD

asks if you want to make additional settings for this programmable

one-touch number.

If you do not want to make additional settings,press

ENTER

. Skip to step 29.

If you do want to make additional settings,press and

ENTER

The

LCD

asks which resolution you want to use for this programmable one-

touch number.

Press until the mode you w ant appears. Note: For any of the following settings,choose “-----”if you do not want to

specify the displayed setting for this programmable one-touch key.

Resolution :------

!/"

/Enter

Option :Off

!/"

/Enter

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

P2:Fax#/Advan.Func. 9-5550629_

P2:Fax#/Advan.Func. 9-5558743_

P2:Fax#/Advan.Func. _

Type :Communication

!/"

/Enter

3.44

Advanced features

Press

ENTER

.The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press until the mode you w ant appears.

Press

ENTER

.The

LCD

asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Note: When the memory transmission is set to off in step 20, this

LCD

will

not appear and go to step 29.

Press until the mode you w ant appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

Programming F-Code polling

For this operation to work,two things must be true:

• The document which you’re polling must exist in the remote fax’s F-Code box (

ITU-T

standard sub-addressing/password box).

• You must know the remote fax’s

ITU-T

sub-address and password (if any) for each

box you want to poll.

To program an F-Code polling operating into a programmable one-touch key:

Press Program key,A,3,0,1,

ENTER

. The

LCD

shows the first empty pro-

grammable one-touch number available:

Note: If P2 appears on the

LCD

Press to go back to the programmable one-touch key you want to enter.

Note: To erase a programmable one-touch key, see page 3.51.

Press the key that you want to program or change.Here, we’ve selected P2.

Note: If your previous command for this key was for an F-Code polling oper-

ation and you want to keep this key programmed for an F-Code polling operation, use these instructions to make changes. But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now .

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Type :Communication

!/"

/Enter

Select Program No. P2:No Number Stored

Select Program No. P1:Polling Document

Select Program No. P2:No Number Stored

Fax & Copy :---

!/"

/Enter

Cover Page :---

!/"

/Enter

Report :---

!/"

/Enter

Memory Tx :---

!/"

/Enter

Contrast :-------

!/"

/Enter

3.45

Pitney Bowes ix3010 Operating Guide

Specifications and Main Features

Frequently Asked Questions

User Manual