Panasonic UF-311 User Manual

Panafax

UF-311

USER’S GUIDE

IMPORTANT INFORMATION

When requesting information, supplies, or service always refer to the model and serial number of your machine. The model and serial number's plate (Main Name Plate) is located on the rear of the

machine. For your convenience, space is provided below to record the information you may need in the future.

Model No. UF-311

Date of Purchase

Dealer

Address

Telephone Number

___________

)________

Supplies Telephone Number

-1

Service Telephone Number

___________1_______________

Serial No.

The contents of this Operation Guide ate subject to change without notice.

INTRODUCTION

Thank you very much for purchasing the Panafax UF-311. The UF-311 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines.

Some of its many features are given below.

1. Plain Paper Printing

2, Easy Maintenance

3. Timer Transmission

4. Fax I Telephone Auto Switch

5. TAM Interface

Plain paper printing means you can easily write on received documents with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents.

Low cost operation is achieved by the use of an inkjet printer.

Maintenance requires only changing an ink cartridge, making it

quicker and easier than with other type of plain paper fax machines.

A built-in 24-hour timer enables the UF-311 to transmit at a preset

time. You can save money by programming operations to occur during

off-peak hours when telephone rates, especially long distance, are at

their lowest.

The UF-311 differentiates between an incoming fax or voice call and automatical ly switches the circuit to either receive a document or to ring until you pick up the telephone. With the UF-311 you do not

require a separate telephone line for your fax.

A Telephone Answering Machine (TAM) can be connected to the UF-

311. The UF-311 determines whether the signal from the calling side is a

fax or voice call. If it is fax, the UF-311 will switch the telephone line to

startthe fax communication. If a fax signal is not detected, the UF-311

will stay in the TAM mode and the caller can leave a message.

6. Memory Function

A standard Image memory feature allows you to store up to 12 standard pages into the document memory. After the UF-311 stores your documents, it can send them to selected station(s) automatically. You do not have to wait until the transmission ends before retrieving your documents.

With a little practice, anyone can learn howto use the most frequently used features of the UF-311. This User's Guide will help you to use your UF-311 quickly and easily. The Table of Contents shows where to find information on each feature. Although we recommend that you review each section briefly,

it will only be necessary to read the sections that contain the feature(s)

you are interested in, and will be using.

CONTENTS

Chapter 1 GETTING TO KNOW YOUR MACHINE

1.1. EXTERNAL VIEW ......................................................................................................... 1-1

1.2. CONTROLPANEL..........................

1.3. FUNCTION LIST ........................................................................................................... 1-3

Setting Parameters.................................................................................................... 1-3

Print out Lists ........................................................................................................... 1-3

Chapter 2 INSTALLING YOUR MACHINE

2.1. CAUTION ....................................................................................................................... 2-1

2.2. UNPACKING ................................................................................................................. 2-2

2.3. INSTALLING ACCESSORIES ..................................................................................... 2-3

Final Installed View .................................................................................................. 2-3

Installing Document Return Tray

Installing Sub-Tray ................................................................................................................. 2-4

2.4. INSTALLING PRINT CARTRIDGE .............................................................................. 2-5

2.5. LOADING RECORDING PAPER ................................................................................. 2-7

Paper Specifications .............................................................................................................. 2-7

Loading Recording Paper .................................................................................................... 2-7

2.6. CONNECTING THE TELEPHONE LINE

AND POWER SUPPLY CORD ............................................................................................. 2-8

2.7. LIGHTNING PRECAUTIONS ............................................................................................... 2-9

2.8. SETTING THE DIALLING METHOD (TONE OR PULSE)

AND RECORDING PAPER SIZE ..................................................................................... 2-10

Setting the Dialling Method (Tone or Pulse) .............................................................. 2-10

Setting the Recording Paper Size

2.9. FINAL INSTALLATION TEST............................................................................................. 2-11

................................................

.............................................................................

.......................................................................................

..............................

2*4

1-2

2-10

Chapter 3 SETTING UP YOUR MACHINE

3.1. USER PARAMETERS ......................................................................................................... 3-1

HowtoSetthe Date and Time ................................................................................................. 3-1

How to Set Your ID Number ..................................................................................... 3*2

How to Set Your LOGO ......................................................................................................... 3-3

3.2. ONE-TOUCH/ABBREVIATED DIALLING NUMBERS

Entering One-Touch/Abbreviated Dialling Numbers .............................................................. 3-4

Filling Out the Station Directory Sheet ................................................................................. 3-5

3.3. FAX PARAMETERS ........................................................................................................... 3-6

Setting Fax Parameters ......................................................................................................... 3-6

Fax Parameter Table ............................................................................................................. 3-7

........................................................

3-4

Chapter 4 BASIC OPERATION

4.1. TRANSMITTING DOCUMENTS

4.1.1. LOADING DOCUMENTS ............................................................................. 4-1

Documents You Can Send ........................................................................... 4-1

Documents You Cannot Send ...................................................................... 4-1

How to Use the Carrier Sheet

How to Load Documents .............................................................................. 4-2

4.1.2. BASIC TRANSMISSION SETTINGS Resolution

Original (Contrast) ........................................................................................ 4-3

4.1.3. DIALLING TECHNIQUES ........................................................................................ 4-4

Off-Hook Dialling ....................................................................................................... 4-4

On-Hook Dialling .......................................................................................... 4-S

One-Touch/Abbreviated Dialling ............................................................................... 4-6

4.1.4. MEMORY TRANSMISSION .................................................................................... 4-7

How to Send a Document Using Memory Transmission

4.2. RECEIVING DOCUMENTS ................................................................................................... 4-9

4.2.1. RECEPTION MODES ............................................................................................... 4-9

4.2.2. HOW TO SET/USE TELEPHONE MODE .................................................... 4-10

Setting the Telephone Mode ........................................................................ 4-10

Operation of Telephone Mode

4.2.3. HOWTO SET/USE FAX MODE

Setting the Fax Mode ............................................................................................ 4-10

Operation of Fax Mode

4.2.4. HOW TO SET/USE AUTO SWITCHING MODE (FAXAEL AUTO SWITCH) ... 4-11 Setting the Auto Switching Mode (Fax/Tel Auto Switch)

Operation of Auto Switching Mode (FaxAel Auto Switch) .............................. 4-11

4.2.5. HOW TO SET/USE AUTO SWITCHING MODE (TAM INTERFACE)

Installing Your TAM ................................................................................................ 4-12

Setting the Auto Switching Mode (TAM Interface) Operation of Auto Switching Mode (TAM Interface)

4.2.6. PRINT MARGIN ...................................................................................................... 4-14

4.2.7. PRINT REDUCTION ............................................................................................... 4-15

How to Select the Print Reduction Mode

4.2.8. SUBSTITUTION RECEPTION .............................................................................. 4-16

...................................................................................

......................................................................

...........................................................

.................................................................................................. 4-3

...............................

................................................................................

...................................................................

.................................

............................................

...............................

........................................

...............................................

......................................................

4-t

4-3

4-10

...................

4-1

4-8

4-10

4-11

4-12

4-13

4-15

4.3. MAKING COPIES ................................................................................................................. 4-17

4.4. VOICE CONTACT AFTER SENDING/RECEIVING

Making Voice Contact after Sending/Receiving Answering a Voice Contact Request

............................................................

......................................................................

Chapters GETTING THE MOST OUT OF YOUR MACHINE

5.1. POLLING ................................................................................................................................ 5-1

How to Set the Polling Password

How to Poll

5.2. TIMER CONTROLLED TRANSMISSION .............................................................................. 5-2

How to Set Timer Transmission

Howto Cancel Timer Transmission ........................................................................... 5-3

How to Change Timer Transmission ............................................................. 5-3

............................................................................................................... 5-1

.................................................................

...................................................................

................................... .......

4-17

5-1

5-2

Chapter 6 PRINT OUT JOURNALS AND LISTS

6.1. PRINT OUT JOURNALS AND LISTS ............................................................................. 6-1

32 Transaction Journal Individual Transmission Journal (IND.XMT JOURNAL)

Communication Journal (COMM. JOURNAL) .............................................................. 6-4

One-Touch/ABBR. No.List ............................................................................................ 6-6

Character Code Table ................................................................................................... 6-7

FAX Parameter List ...................................................................................................... 6-8

Power Failure Report .................................................................................................... 6-9

................................................................................. 6-1

Chapter 7 PROBLEM SOLVING

7.1. PROBLEMSOLVING ..........................................................................................................

If You Have Any of These Problems

Information Codes ......................................................................................................... 7-4

Clearing Recording Paper Jam .................................................................................... 7-6

Clearing a Document Jam ............................................................................................ 7-7

Cleaning the Scanning Plate and Scanning Glass .......................................... 7-8

Replacing Print Cartridge .............................................................................................. 7-9

Cleaning the Print Cartridge Contact .......................................................................... 7-10

Removing Dried Ink from the Print Cartridge

Cleaning the Drain Pan .................................................................................. 7-11

Adjusting the Automatic Document Feeder (ADF) Checking the Telephone Line

.................................................................................

..................................

..............................................................

..................................................

..........................................

6-1

7-1

7-10

7-12

7-13.

Chapters APPENDIX

8.1. SPECIFICATIONS .................................................................................................................... 8-1

8.2. RECORDING PAPER SPECIFICATIONS ................................................................................ 8-2

8.3. CHARACTER CODE TABLE .................................................................................................... 8-3

8.4. INDEX ........................................................................................................................................ 8-4

Chapter 1. GETTING TO KNOW YOUR MACHINE

1.1.

EXTERNAL VIEW

Document Guides

Extender

.. 1. .-i_

1 □]

On Off

Power Switch

ADF {Automatic

Document Feeder)

1.2. CONTROL PANEL

POWER Ump

Lights when the power is ON.

ON LINE Lamp

Lights when communication begins. Flashes when you place a document in the AOF unit correctly.

ALARM Lamp

Lights when a document becomes jammed, a communication error occurs or

recording paper runs out.

;aROWER CSONUHE OALARMr

|вмкдт 1

wSBÍ, иоДг ммйггвч tiv

OWONAL

1 1 1 1

AESOLUnON

FAX/TELEPHONE

Used to select TEL Mode, FAX Mode or Auto Switching Mode

TIMER

Used for Timer Controlled Transmission.

MEMORY

Used for Memory Transmission.

POLLING

Used to poll a document from remote

station.

FU/meww

°IZZ]

пмея

“ IZZI

MEMORY

"ШИ

ROLLMO

CHI CD CD

D CD CD D CD CD

CD CD CD

CZ]

Key Pad

Used for Direct Dialling, recording

ihone numbers, and selecting

unctions.

Used to temporary change Dialling Mode to Tone when Pulse mode is set.

Used to set some parameters.

•aTEUOIAL

OLUJUCOfV

>AWbRffilAl. “ ABSi ftjíeÜ “

□ CZ] CZZI

О STOP

SRACf

Ф START

Om-Tm* M._* t Cm- ГиА MMBW

___

_____

«*UCI •ML

• • t

DiM t 1b.

P«aif FMmTZ* • t Ш I

ew-Twbwii iM—cefv <

M xur

________

Panasonic

RESOLUTION

Used to set Standard or Fine. Also used as an arrow key (>}, together with ORIGINAL (<}.to move the cursor over recorded numbers and characters.

ORIGINAL

Used to set Normal, Light or Half Tone. Also serves as an arrow key (<),

together with RESOLUTION (>), to

move the cursor over recorded numbers and characters.

LCD Display

Indicates Date and Time and the current setting of Resolution and Original.

' -4 * on the upper left during communication indicatesthatthe remote station is sending an ID.

СТАЯТ

eorr <

1 • trur X • iTMT

X • iTW *• CTAOT

«-■caAMS

ABBR

Used to start Abbreviated Dialling.

PAUSE/REDIAL

Used to enter a pause when recording or dialling a telephone number, or to

start last number redialting.

FLASH

Used to Flash dial.

One-Touch Keys (01-16)

Used for One-Touch Dialling.

STOP

Used to cancel operations. When it 1$ pressed, the machine will return to standby.

SPACE TEL/DIAL

Used to start Direct Dialling, and to enter a space in recorded telephone numbers,

CLEAR/COPY

Used to erase the previously entered

input Used to make document copies. Used to print out various list.

START

Used to start or set operations.

1.3. FUNCTION LIST

Setting Parameters Your machine uses the SET key to perform various functions, as shown

below.

SET

Print Out Lists addition to making copies or to erase the previously entered input,

the CLEAR/COPY key can also be used to print out various Lists and Journals.

CLEAR/COPY

Chapter 2. INSTALLING YOUR MACHINE

2.1.

CAUTION

1. Do not install the machine near

heating or air conditioning unit

2. Avoid exposure to direct

sunlight.

3. Install the machine on a flat surface, leave at least

10 cm of space betvween the

machine and other objects.

NOTE

If you move the machine to another location, clean the drain pan before moving the machine to prevent ink spillage, see page 7-i l.

4. Do not block the ventilation

openings.

5. Do not place heavy objects, or

spill liquids on the machine.

2.2.

UNPACKING

Unpack the carton referring to the illustration shown below. Inspect

the machine for any shipping damage and check that you have all

accessories illustrated.

<D Machine

Print Cartridge

0) Sub-Tray Document Return Tray

0 User's Guide

Quick Guide Carrier Sheet

2.3. INSTALLING

ACCESSORIES

Final Installed View

Paper ExitTray

Return Tray

Installing Document 1. Remove the Paper Exit Tray.

Return Tray 2. install the Document Return Tray into the groves on the Paper Exit

Tray,

3. Re-instali the Paper Exit Tray with the Document Return Тагу.

Document

Return Tray

Paper Exit Tray

Installing Sub-Tray 1. set the Sub-Tray onto the two hooks.

2. Tilt the Sub-Tray into the two holes until it latches.

Sub-Tray

Holes

Hooks

2.4,

INSTALLING PRINT CARTRIDGE

1. Open the ADF Door and then open the Printer Cover.

Printer Cover

ADf Door

2. Open the Print Cartridge Container.

Grasp the Pri nt Cartridge by the green arrow and remove it from its container. Takecare nottotouchthecopper"Ribbon" locatedonthe front edge of the Print Cartridge. Also be sure that the copper "Ribbon* does not come In contact with any surface. ^

Print Cartridge

3. Gently remove the protective tape from the front of the Print

Cartridge,

CAUTION

The ink In t/ie Print Cartridge may be

harmfui to chlidren if swallowed. Keep new or used cartridges out of

the reach of^ldren and Immediately discard used cartridge.

2-5

4. Hold the Print Cartridge by the green arrow located on the cartridge top, and insert the cartridge into the cradle with the green arrow on the cartridge top pointing to the green dot on the top of the cradle.

5. Place your thumb on the cartridge top and your forefinger on the cradle and squeeze your thumb and forefinger together, snapping the cartridge into place.

6. Close the Printer Cover and then the ADF Door,

Printer Cover

2.5-

LOADING RECORDING PAPER

Paper Specifications

Loading Recording Paper

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name* and "generic* brands of paper available. We recommend that you test various papers until you obtain the results you are looking for.

For detailed recommended paper specifications, see page 8-2.

1, If you are using letter or legal size paper, slide the Paper Width

Adjustment Lever, located below the left side of the Paper Supply Tray, to the left. If you are using A4 size paper, slide the Paper Width Adjustment Lever to the right. You must also change the Recording Paper Size parameter (Fax

Parameter No. 13). See page 2-10 or 3-6.

Paper Width

Adjustment Lever

2. Pull out the Paper Tray Extender located on the centre front edge of

the Paper Supply Tray.

Insert a stack of paper about 12mm thick (approximately 100 sheets

of paper) squarely into the Paper Supply Tray, right side flush against the right side of the Tray.

3. Slide the Paper Tray Extender in toward the paper to hold the paper

against the printer.

Paper Tray Extender

2-7

2.6-

CONNECTING THE

TELEPHONE LINE AND

POWER SUPPLY CORD

NOTE

1. When you operate this equipment^ the power socket/outietshouid be near the equipment and be easily accessible.

1. Plug the Telephone Line Cord into the Telephone Jack supplied by

the Telephone Company.

2. Plug the Power Supply Cord into an ordinary AC outlet.

3. Turn the Power Switch ON.

Notice To Users In New Zealand

1. Immediately disconnect the equipment should it become physical

damaged, and arrange for its disposal or repair.

2. Disconnect the telecom connection before disconnecting the power connection prior to relocating the equipment, and reconnect the power f i rst

3. This equipment may not necessarily provide for the effective hand over of a call to or from a telephone connected to the same line.

4. The operation of this equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact telecom faults service.

5. If the supply cord of this appliance is damaged, it must be replaced by the special cord supplied by a authorised Panasonic service centre.

2-8

2.7.

LIGHTNING PRECAUTIONS

To minimize the possibility of damage due to lightning, a surge protector Is built into your machine. Sometimes through this is not enough to protect the machine completely when a strong lightning surge comes through the telephone line or AC power line. To further protect the equipment, we recommend that you:

1. Install a surge protector that you may purchase at a computer store or electric store. (Please purchase a unit that will protect both the

telephone line and AC tine.)

NOTE

The buiit-ln battery can back up the contents of ID, Logo, Telephone number memory for up to / 0 days when fully charged.

Assoon asthe thunderstorm 1$ over, plug In the ACCordand Telephone

Line Cord, then turn ON the Power Switch.

2. If you know that a thunderstorm is coming:

• Turn off the Power Switch and unplug the Power Supply Cord

from the AC outlet, (see Note)

• Unplug the Telephone Line Cord from the telephone jack.

2-9

2.8.

SETTING THE DIALLING METHOD(Tone or Pulse)

8i RECORDING PAPER SIZE

Setting the Dialling Yourmachmecanoperatewitheitheroftwodiallingmethods(Toneor

Method (Tone or Pulse) Pulse), depending on the type of telephone line you are connected to.

If you need to change the dialling method to Tone or Pulse, follow the

procedure below.

SET

TONE

—

Enter setting number.

Press 1 for Pulse

Press 2 for Tone Ex: Press 2.

^ START @ STOP

Cl] 1 1

[1] 2 1

o ^

Setting the Recording Use the procedure below to set the correct recording pa per size to the

Paper Size physical sizeof the paper being used (A4, Letter or Legal size).

SET TONE

Enter setting number.

J / Press 1 for A4 size.

Press 2 for Letter si ze. Press 3 for Legal size. Ex: Press2.

^ START STOP

[1] 1 1

Ci] i

2.9.

FINAL INSTALLATION TEST

After installing your machine, it is advisable to make a copy and send a test fax to check whether the machine is working properly.

• Copy Test

Place a document face down on the

J 7 ADF. Adjust the left and right

x/ Document Guides.

^ CLEAR/COPY

• Communication Test

Place a document face down on the

1 “*7 ADF. Adjust the left and right

x/ Document Guides.

O SPACE

TEL/DlAL

and dial thenumber from the keypad.

EX: 5551234

(See page 4-4 for more details.)

2-11

Chapters. SETTING UP YOUR MACHINE

3.1,

USER PARAMETERS

Howto Set the

Date and Time

Your facsimile machine has several basic settings (User Parameters) to

help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help identify you when you send or receive

documents. The built-in battery can back up this information for up to 10 days

when it is fully charged.

SET

12-12-1991 12:00

0^ w

The display will show a date and time. Use the keypad to enter the new day (two-digits), month (two-digits), year (four-digits) and time (4-digits / 24hour clock)

EX: 12Augustl99203:00

120819920300

If you make a mistake, use the

<(ORIGINAL) and > (RESOLUTION) keys to move the cu rsor to the incorrect number and enter the new number over it.

12-08-1992 03:00

To set the date and time,

^ START

Howto Set Your ID

Number

If the remote machine has an ID Number, when sending or receiving,

your ID Number will appear on the remote machine's display and the

remote machine's ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID

number, but you may use any number up to 20 digits long.

Enter ID digits (max. 20 digits). Use SPACE to enter a space. Use PAUSE to enter " + ".

EX: PAUSE 1 SPACE212SPACE 111

SPACE 1234

|>1 212 111 1234..

If you make a mistake, press CLEAR/COPY to erase the digit then re-enter the correct number.

If more than 15 digits are entered, the

first part of number will scroll off the display.

NOTE

1. Whtnyou enter '+ * by pressing PAUSE, the display will show ' ^

2. If you wish to conhrm entered ID

number, print out a Journal and check the bottom tine (see page 6‘1).

3. For Turkey version machine :

This h/nction is not available because of Turkish regulation. The display may not show this function.

To set the ID number,

^ START

3-2

Howto Set Your LOGO

When you transmit a document, a header (LOGO, date, time and page number) appear on the top of each copy printed out at the other station.

The LOGO helps identify you to someone who receives your document. To set your LOGO (max. 25 characters), enter a two-digit

code corresponding to the Character Code Table on page 8-3.

SET

Enter each letter (max. 25 characters), number and/or symbol in your LOGO using the keypad to enter each two-

digit code and followed by the SET key

(#). EX: AB CDEF

[10#11 #SPACE12#13#14#15#1

00 0000

• Symbol "o" appears when you enter

a two-digit code for each chararter.

• The SPACE key can be used to enter

a space instead of entering 72.

NOTE

1. You can print out the Chara cter

Code Table (see page 6-7).

2. If you wish to confirm the entered ID number, print out a Journal and

check the bottom line (see page 6-1).

If you make a mistake, use the

<(ORIGINAL)and > (RESOLUTION) keys to move the cursor to the incorrect character and re-enter the new character over it.

If more than 13 characters are entered, the first part of characters will scroll off the display.

To set the LOGO,

^ START

+ 52 hidden pages