Panasonic UF-250 User Manual

HOW TO

YOUR

Panafax

UF-250

Panasonic

Printed in Japan.

The contents of this manual are subject to change without notice

The Panafax UF-250 is an amazingly compact and versatile facsimile machine, it has ail the easy-to-use and

practical features* you would expect to find, and probably some new ones that will surprise you. To get the most out of your new facsimile machine, we recommend that you read this user’s guide carefully, and

practice fingering the key operations as you read along.

Everyone should read the section CAUTION! and Chapter 1. GETTING TO KNOW YOUR UF-250. This will prepare you for Chapter 2. SETTING UP YOUR MACHINE. You may not need to use some of the features described here, e.g. the Program Keys and FAX

Parameters, but you should know what they are about. Chapter 3. TRANSMISSION explains all the transmission

features. The first three sections (Basic Transmission

Settings, Making Copies, and Direct Dialing Procedure) tell you the simplest features you need to know. But the

remaining sections on Speed Dialing Techniques, Using

the Timers, Program Keys, etc. will help you make the

best use of your machine.

Chapter 4. RECEIVING DOCUMENTS complements the

transmission features described in Chapter 3. In

particular, it introduces you to Polling, Turnaround Polling, and Deferred Polling.

INTRODUCTION

The last three chapters, PRINTOUT REPORTS AND

LISTS, PROBLEM SOLVING, and APPENDIX provide

additional information which you will eventually want to

know, especially if you are interested in managing your

facsimile system.

* The Panafax UF-250 is compatible with CCITT G3 and

G2 machines.

CONTENTS

INTRODUCTION .................................................................................

CAUTION!

1. GETTING TO KNOW YOUR UF-250.............................................5

MAJOR PARTS ............................................................................5

— External View...........................................................................

— Power Switch .........................................................................5

— Control Panel...........................................................................6

— One-Touch/Character Key Layout — Filling Out the Station Directory Sheet

LOADING DOCUMENTS............................................................. 10

—- Documents You Can Send

— Loading Procedure..................................................................10

— Documents You Cannot Send — How to Use the Document Carrier

2. SETTING UP YOUR MACHINE................................................... 12

USER PARAMETERS

— How to Set the Date and Time...............................................

— How to Set Your LOGO ~ How to Set Your ID Number — How to Set the Polling Password

ONE-TOUCH/ABBREVIATED NUMBERS....................................17

— Recording One-Touch and Abbreviated

PROGRAM KEYS “ Setting Program Keys — How to Erase or Change Program Key Settings

FAX PARAMETERS — Setting FAX Parameters — Parameter Table

3. TRANSMISSION

BASIC TRANSMISSION SETTINGS.............................................29

— Resolution................................................................................29

“ Contrast.......................................................................................30

— Halftone ...................................................................................31

— Verification Stamp .................................................................

— Total Pages

-- Individual Transmission Journal

— Error Correction Mode (ECM)................................................ 35

MAKING COPIES...........................................................................36

— Dialing from the Keypad — Dialing from the Telephone Set

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Dialing Numbers

DIRECT DIALING PROCEDURE...................................................37

SPEED DIALING TECHNIQUES — One-Touch Dialing — Abbreviated Dialing — Redialing

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23 26 26 28

37 38

XMT RESERVE ............................................................................ 44

— Reserving Your Machine for Transmission

(XMT Reserve)

— Cancelling XMT Reserve

USING THE TIMERS FOR TRANSMISSION

— Deferred Transmission...........................................................46

—- How to Cancel or Change Timer Settings

PROGRAM KEYS ........................................................................ 48

—- How to Use Program Keys.....................................................48

VOICE CONTACT .........................................................................49

— Making Voice Contact after Sending — What to Do When the Other Party is Set for

Manual Reception................................................................. 49

4. RECEIVING DOCUMENTS

AUTOMATIC RECEPTION ...........................................................50

MANUAL RECEPTION — What to do When Your Telephone Rings

POLLING .................................................................................. 52

— How to Poll — Combined Transmission and Polling

(Turnaround Polling) .............................................................

— How to Prepare to be Polled

USING THE TIMERS FOR POLLING — Deferred Polling — How to Cancel or Change Timer Settings

VOICE CONTACT..........................................................................57

— Making Voice Contact After Receiving

5. PRINTOUT REPORTS AND LISTS...............................................58

— Journal Printout

— One-Touch/ABBR. Dialing Number List — Program List

— FAX Parameter List.................................................................65

6. PROBLEM SOLVING....................................................................66

HOW TO LOAD RECORDING PAPER....................................... 66

CLEARING A DOCUMENT JAM...................................................68

REFILLING AND REPLACING THE VERIFICATION

STAMP ......................................................................................... 70

REPLACING THE FLUORESCENT LAMP.................................. 72

CLEANING THE THERMAL HEAD INFORMATION CODES

7. APPENDIX....................

SUMMARY OF FUNCTION KEY FUNCTIONS.............................75

SPECIFICATIONS...............................................................................76

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53 54 55

73 74

CAUTION!

2, Avoid exposure lo

direct sunlight.

1. Do not install the machine near heating

or air conditioning

units.

3. Install the machine on a flat place, and leave at least 10 cm of space between the machine and other objects.

4. Do not block the

ventilation openings.

5. Do not place heavy objects, or spill liquids on the machine.

GETTING TO KNOW YOUR UF-250

MAJOR PARTS

External View

ADF (Automatic Document Feeder)

To turn the power ON, set the power switch to Keep your machine ON at all times. A constant power supply is necessary in order to

maintain data (including facsimile numbers) stored in the machine's

memory. When you turn on the power, the LCD display will show a date and time (which you must reset). This indicates that the machine is in

Standby.

100 V Version

Power Switch

Note that your machine also has a backup battery to keep stored data intact in case of short power failures. ^

200 V Version

GETTING TO KNOW YOUR UF-250

Control Panel

-SELECT Used to switch Basic Transmission settings.

■MODE Q ani* S Used to set Total Pages, Individual

Transmission Journal, etc. Also used to select Sub-functions (i.e., instead

of pressing the sub-function number key, you can scroll In opposite directions by pressing either key repeatedly).

-Display

Shows Date and Time, or the current operation.

“Power Lamp

Lights when the power is ON.

О POWER

FUNCTIOK XMT

MODE

SELECT

(

-----

FUNCTION Used to start or set the following functions and sub-functions;

1 DEFERRED COMMUNICATION 3 POLLING 4 XMT & POLUNG 6 PRINTOUT

©JOURNAL PRINT @ ONE-TOUCH/ABBR. NOS. <D PROGRAM LIST © FAX PARAMETER LIST

7 SET MODE

® USER PARAMETERS ® ONE-TOUCH/ABBR. NOS, © PROGRAM KEYS ® FAX PARAMETERS

NOT€

Any function can be started by first pressing

IFUNCTION] and the function’s number key, or by

pressing IFUNCTIQNT repeatedly until the function appears on the display. <

RESERVE

RESOLUTION

:::: ►

ORIGINAL

■<::::

HALF TONE

STAMP

■■ --

___ _

11 If 12

V02 If 03

_J1

_______

_Jl

________

Ti3

_____

ЛГ22

_____

V 32

One-Touch/Character Keys (01 -32) Used for One-Touch Dialing and recording letters and symbols.

______

X23

____ _

^ITpX

__________J________

Program Keys (PI - P8) Used to record long dialing procedures, Group Number keys, and extra One-Touch keys.

U 04 A

_____

lfl4 Vl5

_Jl

________

_ji

________

V P2

—

If 05

—

_____

V 25

_Jl

________

If P3

... . Л A

---

Л _J

____

26 V 27 V28

-- -

V07

_Jl

________

_____

If 08 A

_____

V 09

_Jl

________

U 19 ¥ 20

JL A

U 29

_ JL .

U P5

________

XMT RESERVE Used to reserve transmission when the machine is still receiving.

ORIGINAL Used to set Normal, Dark, or Light. Also serves' as an arrow key (^), together with RESOLUTION (-►), to move the cursor over recorded numbers and characters.

STAMP Used to set the Verification Stamp ON or OFF. *

HALF TONE (SHIFT) Provides ON and OFF settings for halftone documents. Also used as a shift key when entering capital and smalt letters with the One-Touch/Character Keys.

RESOLUTION Used to set Normal, Fine, or Super-Fine. Also used as an arrow key (-»), together with — ORIGINAL («-), to move the cursor over recorded numbers and characters.

V P6

_Jl

________

V P7

_J_________

Ifio

V 30

V P6

________

-------------------

--------------

—'

Ю-

Keypad Used for Direct Dialing, recording phone numbers, and selecting functions.

CLEAR Used to erase the previously entered input.

REDIAL or PAUSE Used to start Redialing, or to enter a pause when recording or dialing a telephone-number.

ABBR Used to start Abbreviated Dialing.

Used to start or set operations.

TEL/DIAL (SPACE)

Used to start Direct Dialing, and to enter a space in recorded telephone numbers.

COPY

Used to make document copies.

STOP Used to cancel operations. When it is pressed, the machine will return to standby.

GETTING TO KNOW YOUR UF-250

One-Touch/Character Key Layout

The One-Touch keys on the control panel also serve as character and symbol input keys when you need to record your LOGO and other station name. This

layout is printed on the panel under the Station Directory Sheet, which can be pulled out as shown below.

Station Directory Cap Station Directory Sheet

NOT€

CD POWER

MODE ' SELECT

FUNCTION

XMT

RESERVE

resoluteon

ORIGINAL

SHIFT

HALF TONE

STAMP

■ — ■ - J

CZDCZZ) CZD

®(0 1 )“^ ( 02 ))l '(0 3 ))[ ^^ (0 4 ) j }|( 05 )

U(2 1) ][ ;^( 22 )j {;( 23 )] {*( 24 )] {^ y (25)

: (31) 1 j (32) ^ ( (P I) 1 , (P2) j{ . (P3)

Whenever One-Touch keys are changed to the character key mode (to record your

LOGO and other station names), capital letters are selected first. Use the SHIFT key

to alternate to and from capital letters and small letters.

‘p(0 6 )i{ |(0 7) [; ;(0 8) ][i (0 9) ]{ i ( 10 )

/p( 16 )j[ ’(1 7 ))[ '„ (1 8)j {|( 19 )[ *( 20 );

^(2 6) j{| (2 7) j{| (2 8) }[| (2 9) j[“ (3 0)

(P4 )j[ (P5)]{ (P6 )^ (P 7) j[ (P8)

Filling Out the Station Directory Sheet

Slide the Station Directory Cap forward and puli it off. Then pull out the Station

Directory Sheet. Use a pencil or a bail-point pen to fill in the station directory

with station names corresponding to the One-Touch number keys.

Station Directory Cap

01 02

Station Directory Sheet

04 05 06 07

09 10

NOT€

гТ

зТ

12 13

24 25 26 27

'•29

If you use a pen, be sure the ink is dry. If you use a pencil, remove any excess lead before replacing the station directory.

GETTING TO KNOW YOUR UF-250

LOADING DOCUMENTS

Documents You Can Send

in general, your machine will send any document printed on A4- or B4-size paper. You can also stack up to 30 sheets on the Automatic Document Feeder (ADF) at one time. If you want to send more pages, you can place them on top of the last page on the ADF once transmission has started, as long

as you do not have more than 30 sheets on

the ADF at any one time.

Loading Procedure

First, make sure that your document is free of

staples, paper clips, or other foreign objects.

Place the document face down on the ADF

with the top edge going into the machine. If

you are sending 2 or more pages, make sure that the bottom sheet enters first. Adjust the sliding document guides to ensure that the document is centred on the ADF.

Face down

Thè display message should change from

date and time (standby) to DOCUMENT SET. You can now make basic transmission settings, or begin the dialing procedure.

INCORRECT

Documents You Cannot Send

You must never try to send documents that are;

— Wet

— Covered with wet ink or paste — Wrinkled, curled or folded — Too thin (e.g. onionskin, airmail paper, pages from some magazines, etc.)

— Chemically processed (e.g. pressure-sensitive paper, carbon-coated paper,

etc.) — Coated (e.g. glossy paper, etc.) — Smaller than 148 mm (W) x 73 mm (L)

— Made of cloth or metal To transmit these kinds of documents, make a photocopy first, and then

transmit the copy. In some cases you may use the Document Carrier instead.

How to Use the Document Carrier

The Document Carrier is an A4-size transparent envelope that comes with your machine. Some kinds of documents which cannot be sent by themselves (e.g. torn, wrinkled, thin, chemically processed or coated documents) may be sent by

putting them in the carrier, then placing the carrier in the ADF with the sealed edge in first, then start transmission.

NOT€

Originals that are thick or made of cloth, metal, photographic paper, etc., should be photocopied and the copies sent instead. Do not send documents larger than the carrier. Only one carrier may be sent at a time.

SETTING UP YOUR MACHINE

This chapter is divided into four sections. The first section explains some basic

settings, called User Parameters, which help you keep records of the documents you send and receive. These parameters include a built-in clock, which keeps the exact date and time, and a LOGO and ID number which help to identify your machine to the machines you communicate with. These

parameters may be set for you when your machine is installed, but you should know how to set them yourself in case you want to change or reset anything.

The second section explains how to record fax numbers for “One-Touch” and

"Abbreviated” dialing. Instead of dialing long numbers each time you send a document, you can assign a two-digit code number to each of the numbers you dial most often and store them in the machine’s memory (it can hold up to 100 numbers).

One-Touch Dialing uses the first 32 two-digit code keys (01 - 32) on the control ' panel. To dial a number assigned to one of these codes, all you have to do is to press the right key and the Panafax UF-250 will dial the full number for you. | You can also use the eight Program Keys (PI - P8) as extra One-Touch keys ' too. Abbreviated Dialing involves using the keypad on the control panel to dial code

numbers 01 through 99 or 00. When you dial one of these codes, your machine will dial the full number assigned to the code for you. Note that codes 01 ~ 32 will call the same numbers recorded under the One-Touch keys.

The third section explains the procedures for setting and changing the Program

Keys, labelled P1 ~ P8. These keys can be used as extra One-Touch keys. Or, they can be used to record long dialing procedures, such as Deferred Transmission, Polling, and Deferred Polling. They can also be used as OneTouch "Group Keys” by recording two or more One-Touch or Abbreviated

dialing numbers. However, the numbers you record in the Program keys must be One-Touch Dialing or Abbreviated Dialing numbers which you have already recorded.

The last section describes the FAX Parameters which help to control the features of your machine.

NOT€

Whenever you make a mistake in one of the above settings (except for the ID

entered.

USER PARAMETERS

How to Set the Date and Time

You can set or reset the date and time when your machine is in standby, or when you have already placed some documents on the ADF. To do so,

and

DATE & TIME

01 -01 -1988 15:00

The display will show a date and time. Use the keypad to enter the new day (two digits), month (two digits), year, and time (24-hour clock).

Ex: 01 Jan. 1988 15:00 E 5] 5] QJ 5] 5] 5] BBS EE

If you make a mistake, use the IORIGINÀP and I RESOLUTION I keys to move the cursor to the incorrect number, and then enter the new number over it.

To set the date/time,

Now you can go on and set the LOGO, or return to standby with ISTOP

SETTING UP YOUR MACHINE

How to Set Your LOGO

The LOGO helps identify you to someone who receives your document. To set your LOGO (25 characters max.), use the One-Touch/Character keys (see

page 8).

If you have just set the date and time and pressed I START I, skip to Step

3 below. If not, start from Step 1.

and

Enter each letter, number and/or

symbol in your LOGO using the One-

Toujch/Character Keys. Ex; for PanaFax

ISHIFTI [a] In] lal [SHIFfl [f] |SHIFT| @

If you use 21-25 characters, the display will not show the first 20 characters.

START

To set the LOGO,

Now you can go on and set the ID, or return to standby with I STOP

How to Set Your ID Number

When you transmit, your ID will appear on the other person’s display. When you

receive documents, the sender’s ID will appear on your display. We suggest you use your facsimile telephone number as your ID, but you may use any number up to 20 digits long. If you have just set your LOGO and pressed I START , skip to Step 3. If not start from Step 1.

FUNCTION

MODE

repeatedly.

Enter the ID digits. Use I SPACEI to

enter a space. If you enter 20 digits you will hear a pip-pip-pip sound at the end.

To set the ID,

Now you can go on and set the POLLING PASSWORD, or return to standby with

STOP .

ID NO.

777 9876

NOT€

Press CLEAR to erase the number you just entered.

SETTING UP YOUR MACHINE

How to Set the Polling Password

Polling means calling another station and requesting the transmission of documents to you. In this case, the other station must know in advance that you

will call, and must have a document set on the ADF. You also need to record a

polling password, shared by the other station, to ensure security.

If you have just set your ID No. and pressed I START |, skip to step 3. If not

start from step 1.

FUNCTION

1 and

CHZICZZ)

and i or

Enter 4-digit password.

SET MODE

NO . =1

USER PARAMETERS

MODE

repeatedly.

Ex:® Em a

DATE & TIME

g|l-01 -1988 15:00

ONE-TOUCH/ABBREVIATED NUMBERS

Recording One-Touch and Abbreviated Dialing Numbers

One-Touch Dialing and Abbreviated Dialing are two fast ways of dialing full numbers. To use these dialing methods, you must first record the full numbers using the following procedure.

ONE -TOUCH/ABBR.NOS

START

To assign a One-Touch number, press

one One-Touch key. Ex: 1_07_ To assign an Abbreviated number, press i ABBR I and two keys on the

keypad to enter any code from 33 to 99 or 00. Ex: lABBRlfsIf^

Enter facsimile telephone number (up to 36 digits) including pauses, and spaces.

Ex: r^lPAUSEir^lTIfFIISPj^rrilTIfyifl

ONE-TOUCH/ABBR. |

[07] TELEPHONE NO

[62] TELEPHONE NO

[07] TELEPHONE NO

9-555 1234|

NOT€

1. If you need a special access number to get an outside line, enter it first and then

press I PAUSE |. A hyphen is displayed for pause.

2, Use SPACE to enter a space between the numbers to make it easier to see.

3. When you input a wrong number in step 5, press CLEAR to erase the number before the cursor, then reenter the right number and press [START

SETTING UP YOUR MACHINE

START

(07) STATION NAME

To set the number,

Enter receiving station’s name (up to

[07] STATION NAME

15 characters) using One-

Touch/Character keys (see page 8).

Ex: Panasonic ~^[P] I SHIFT I f¥]|1rri|T1[Tll^nrri|T1[cl.

START

___

To set the name,

If the receiving party has a second facsimile telephone number, and you have already recorded it under

107] 2nd ABBR.

[15] (St at ion

another One-Touch or ABBR. key, you

can enter it here as a second ABBR. NO. by pressing the One-Touch or ABBR. key. Ex: Ql]

Panason i c|

N0.

name )

ONE TOUCH/ABBR. |

Repeat steps 4 to 10 to record more numbers, or, to return to standby press STOP

If you want to go back and change anything, e.g., the telephone number, press

START I repeatedly to skip through the preceding steps. You do not need to

reenter everything again.

PROGRAM KEYS

Setting Program Keys

Use the following procedure to record a number, or a group of numbers, in a Program Key for Transmission, Deferred Transmission, Polling, or Deferred

Polling.

and

MODE

CZZIC3ZD

repeatedly.

)

NOT€

Press one program key:

\K\~\K

To record Transmission or Poiiing,

press Q] for COMM.

To record an extra One-Touch key, or a

One-Touch group of numbers, press for DIALiNG and go to Step 6, page 22.

CALLED STATiONS [P1]

SETTING UP YOUR MACHINE

To record Transmission numbers

(Deferred or Not), press Q] for XMT. Or, to record Polling numbers, press in for POLLING and use the same

procedure below.

For Deferred Transmission (or

Deferred Polling) press [T] for YES.

For ordinary Transmission (or Polling)

press [2].

If you pressed jT] , enter the starting time (4 digits), and one or more station numbers (see Note) using OneTouch keys, or IABBRI and two digits.

Ex: One-Touch key | io1

DEFERRED XMT [P1]

1:YES 2:NO N0.=|

DEFERRED POLL [P1]

1:YES 2:N0 N0.=|

START TIME I CALLED STATIONS

START

[10]

TIME

(Stat ion name)

15:00

If you pressed n . enter one or more

station numbers (see Note) using One-

Touch keys, or I ABBR I and two digits.

Ex: One-Touch key |15

Enter PROGRAM NAME (up to 15 characters) using the One-

Touch/Character keys (see page 8).

CALLED STATIONS [PI]

[15] (Station name)

PROGRAM NAME

[P11

PROGRAM NAME [P1]

XMT AT 3PM|

NOT€

You can use a Program Key for Muiti-Station Polling, but cannot use for Multi station Transmission.

START

You can now set another Program Key starting at step 4, or return to standby by pressing I STOP

SETTING UP YOUR MACHINE

If You Selected 2. Dialing in Step 5. Above,

Enter one or more station numbers using One-Touch keys, or ABBR and two digits.

Ex: One-Touch key 132

START1

Enter PROGRAM NAME (up to 15 characters) using the One-

Touch/Character keys (see page 8).

CALLED STATIONS [PI]

[32] (Station name)

PROGRAM NAME

[PI ]

PROGRAM NAME

PROG. 1I

[P11

You can now set another Program Key starting at step 4 (page 19), or return to

standby by pressing I STOP I.

NOTC

You cannot record basic transmission settings, such as Resolution.

How to Erase or Change Program Key Settings

To erase the settings in a Program Key, either completely or partially, and/or add new numbers, or change the program name, use the following procedure.

and

MODE

CEZlIZiZ)

¿botb

repeatedly.

Press the key you want to erase or

change.

Ex: |P1 |.

(Press repeatedly)

NOT€

If the key is a “Deferred” program,

START TIME DS:00

use steps (6a) through (6d) below. Ex: [lo1.

If not, skip to steps (6e) through (6i). Ex:[H].

When Deferred Communication program is used, first cancel the Deferred

Communication by the instructions on page 47 and 56, and then complete the

steps for canceling the Program Key Setting.

[101 (Station name)

CALLED STATIONS [PI]

[32] (Station name)

+ 57 hidden pages