Panasonic KX-TCA255 User Manual

DECT Portable Station

Operating Instructions

Model No. KX-TCA255

Thank you for purchasing the Panasonic KX-TCA255, DECT Portable Station. Please read this manual carefully before using this product and save this manual for future use.

This manual is designed to be used with the KX-TCA255 DECT Portable Station and a Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.

Please use only Panasonic battery and charge the battery for about 5 ½ hours before initial use.

Table of Contents

Before Initial Use ............................................................................................ 4

Before Operating the PS................................................................................ 5

Location of Controls .................................................................................... 5

Connection .................................................................................................. 6

Battery Installation....................................................................................... 7

Battery Charge ............................................................................................ 7

Power On/Off .............................................................................................. 8

Display Icons............................................................................................... 8

Operation Outline ........................................................................................ 9

Function Menu Display.............................................................................. 10

PBX Feature Menu.................................................................................... 11

Flexible Key Display .................................................................................. 11

Soft Key Display........................................................................................ 12

Ringer Volume Adjustment ....................................................................... 13

Receiver/Speaker Volume Adjustment ..................................................... 13

Key Lock ................................................................................................... 14

Selecting the Display Language................................................................ 14

Making Calls ................................................................................................. 15

Calling Another Extension......................................................................... 15

Calling an Outside Party ........................................................................... 15

Using the Call Log..................................................................................... 16

Using the Phonebook ................................................................................ 18

Hot Key Dial .............................................................................................. 19

Receiving Calls............................................................................................. 20

Intercom Calls/Outside Calls/Group Calls ................................................. 20

Temporary Ringer Volume Adjustment ..................................................... 20

Caller ID .................................................................................................... 21

During a Conversation................................................................................. 22

Transferring a Call..................................................................................... 22

Holding ...................................................................................................... 22

Hands-free Conversation .......................................................................... 24

Turning the Microphone On/Off................................................................. 24

Using the Phonebook .................................................................................. 25

Handset Phonebook.................................................................................. 25

Storing an item in the Handset Phonebook............................................... 27

Hot Key Dial .............................................................................................. 29

Entering Characters .................................................................................. 29

Feature List................................................................................................... 32

Programming ................................................................................................ 40

Changing the Initial Settings ..................................................................... 40

Others............................................................................................................ 48

Table of Contents

Walkie-Talkie............................................................................................. 48

Using the Belt Clip..................................................................................... 49

Wall Mounting ........................................................................................... 50

Troubleshooting........................................................................................... 51

Troubleshooting ........................................................................................ 51

Important Information .................................................................................. 52

Battery Information.................................................................................... 52

Safety Instructions..................................................................................... 53

Before Initial Use

Please read “Important Information” on page 52 before use. Read and understand all instructions.

Registration

Your PS (Portable Station) must be registered in the Business Telephone System and you have to determine the extension number before initial use.

Accessories (included)

j AC adaptor

For the KX-TCA255CE users: KX-TCA1CE

For the KX-TCA255E users: KX-TCA1E

j Battery Cover

One

j Charger

j Battery

(N4HHGMB00007)

j Belt Clip

One

j CD-ROM.................. One

j Quick Guide............. One

One

• In this manual, the suffix of each model number is omitted.

The following features described in this manual are not available when the PS is used with a Panasonic KX-TD816/KX-TD1232 Business Telephone System:

• Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.

• 12 flexible keys (Three flexible keys are available.)

Before Operating the PS

Open the cover.

Location of Controls

Before Operating the PS

Ringing/Charge Indicator

Headset Jack –

The headset is an option.

Please use only the

Panasonic KX-TCA89 headset.

TALK

MESSAGE

Charge Contact

RECALL

Receiver

Display

Soft Buttons

CANCEL/POWER

Joystick

CLEAR/TRANSFER

INTERCOM

Charge Contact

Microphone

Back view

Speaker

Before Operating the PS

TALK Button:

Used to make or receive calls, or to establish a hands-free conversation.

Joystick: Used to adjust the ringer/receiver volume, select the Function mode and the function displayed directly above, and move the cursor to select a desired item.

MESSAGE Button: Used to leave a message waiting indication or call back the party who left the message waiting indication.

RECALL Button: Used to disconnect the current call and make another call without hanging up, or answer Call Waiting from the telephone company.

Connection

INTERCOM Button:

Used to make or receive intercom calls.

CLEAR/TRANSFER Button:

Used to clear digits or characters, or transfer a call to another party.

CANCEL/POWER Button: Used to end calls, exit the Phonebook or Function mode, or turn on/off the PS.

Soft Buttons: Used to select the function displayed directly above each button. Functions displayed depend on the state of use.

To AC Outlet

Fasten the AC adaptor cord to the cord holder.

• USE ONLY the Panasonic AC ADAPTOR. For the KX-TCA 255CE users: KX-TCA1CE For the KX-TCA 255E users: KX-TCA1E

AC adaptor

Before Operating the PS

Battery Installation

Insert the battery as shown. Close the cover as indicated by the arrow. The PS will turn on automatically.

Battery Charge

At the time of shipment, the battery is not charged. Please charge the battery for about 5 ½ hours before initial use.

• When the battery has been completely charged, the charge indicator will change from red to green. Refer to “Battery Information” on page 52.

• It is normal for the PS and charger to feel warm while the battery is charging.

• Keep devices sensitive to magnetic fields away from the charger.

Before Operating the PS

Power On/Off

Power On

Press POWER for about 2 seconds. Press POWER for about 2 seconds.

• When the PS is turned on, it will be in standby mode. Standby mode is the state of the PS when it is not performing any operations and is awaiting calls.

Power Off

The display will go blank.

Display Icons

Within range of a Cell Station

301:Paul

Out of range, No registration

Intercom Indicator

3.Jul 10:08

Off-hook Status

Message Waiting

Phonebook Mode

Battery Strength

Hot Line ON

Ringer Volume OFF

Vibration ON

Meeting Mode

Call Forwarding

Do Not Disturb

Before Operating the PS

Operation Outline

Functions of the PS are accessed through the display menu, and selected with the joystick and soft keys. The guidance display is shown in standby mode for easy operation

Panasonic 99998822

Anne 103

01 JUL. 15:03

David Baker 9876543210

David Baker 9876543210

Pause

Caller ID

02 JUL. 14:59

James Smith 0123456789

Guidance display

Normal display

301:Paul

New Calls

3.Jul 10:08

Anne 103

1:Single Line 2:Trunk Group 3:Loop Line 4:Single Line 5:Single Line

• You cannot toggle the displays while in key lock mode or while the PS is on a charger.

• You can select whether the guidance display is shown or not. (See page 43.)

Before Operating the PS

Function Menu Display

Press the joystick to display the function menu.

Main menu – while in standby mode

Caller ID:

Displays the incoming call log.

Ringer Option:

Accesses to the “Ringer Option”.

Caller ID

Sub menu – while in off-hook/during a conversation

New Phonebook:

Stores a new item in the Handset Phonebook.

Setting Handset:

Accesses to the “Setting Handset”.

PBX Program:

Enters the PBX programming mode.

Walkie-Talkie:

Sets or turns on/off the Walkie-Talkie mode. (See page 48.)

Phone book:

Accesses to the Handset Phonebook.

Caller ID:

Displays the incoming call log.

Phone book

Redial:

Displays the outgoing call log.

Mute:

Turns the microphone on/off.

Before Operating the PS

PBX Feature Menu

Functions of the PS can be activated through the display key list. Move the joystick left to display the key list.

Pause

Flexible Key Display

A flexible key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Move the Joystick right to display the flexible key list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; is the same as a green LED; is the same as a red LED.

Example:

1:Single Line 2:Trunk Group 3:Loop Line 4:Single Line 5:Single Line

key number

Understanding the Icons for the F-CO key

(on): You are currently using this line. (flashing rapidly): You have an incoming call on this line. (flashing slowly): You have a call on hold on this line. (on): This line is in use by someone else. (flashing rapidly): There is an incoming call received by an

(flashing slowly): Someone has a call on hold on this line. (no icon): This line is idle.

Pause:

Inserts a dialling pause.

FWD/DND:

Sets Call Forwarding or Do Not Disturb.

Message:

Used to leave a message waiting indication or call back the party who left you a message waiting indication.

Search Wave:

Searches the strongest radio signal coming from the Cell Station.

PBX Program:

Enters the PBX programming mode.

incoming call distribution group to which “Ring” is set as the group call distribution method.

• * The meanings of these icons vary depending on the status of the CO line.

• For further information, refer to “LED Indication” in the KX-TDA series/ KX-TD816/KX-TD1232 Business Telephone System Feature Guide.

• To select a key, press its key number, or move the Joystick to select the

desired key then press .

• To assign a function to a flexible key, see page 46.

Before Operating the PS

Soft Key Display

Icons and information shown on the display will vary depending on the state of use. To select an item shown on the display, press the corresponding soft buttons.

Opens the Handset Phonebook.

Opens the main menu.

Opens the function menu.

Displays the outgoing call log.

Used to confirm the entry.

Turns the ringer off.

Opens the PBX System Phonebook.

Opens the PBX Extension Phonebook.

Opens the incoming call log.

Opens the incoming call log group.

Displays the next screen.

Clears digits or characters.

Inserts a dialling pause.

Returns to the previous screen.

Used to set the time for memo alarm.

Displays the caller information stored in the Handset Phonebook while receiving a call.

Displays the caller information stored in the system while receiving a call.

Used to clear the memo alarm display setting, or enter an X when storing the “Line Access CD”.

Used to select an item when in setting mode.

Displayed when in (Alphabetic) character entry mode.

Displayed when in (Numeric) character entry mode.

Displayed when in (Greek) character entry mode.

Displayed when in (Extended 1) character entry mode.

Displayed when in (Extended 2) character entry mode.

Displayed when in key lock, and used to unlock the dialling buttons.

Used to search for an item in the Phonebook alphabetically.

Used to place a call on hold.

Used to establish a multiple-party conversation.

Ringer Volume Adjustment

Before Operating the PS

Press the Joystick.

Select the desired setting (6 levels/ Meeting Mode/Off).

• In Meeting Mode: Vibration only/Key tone off/Microphone volume high

• You can select whether the PS will vibrate while receiving a call.

Select “ Ringer Option”.

Press the Joystick.

Select “Ringer Volume”.

Select “Vibration”.

Receiver/Speaker Volume Adjustment

During a conversation

Press the Joystick.

Select the desired setting (On/Vib Ring/Off).

Move the Joystick UP or DOWN to adjust the volume. (Receiver Volume - 3 levels, Speaker Volume - 6 levels)

Before Operating the PS

Key Lock

You can lock the dialling buttons while the PS is in idle status.

Unlocked

Press the Joystick for more than 2 seconds to lock/unlock.

Selecting the Display Language

Locked

Press the Joystick.

Select “Select Language”.

• You can select one of the 16 languages below or “Auto”:

Deutsch, English, Español, FRANCAIS, Italiano, Dansk, Nederlands, Svenska, Suomi, E HNIKA, Magyar, Português, Polski, slovensky, eština, Hrvatski

• When set to “Auto”, the language settings of the Business Telephone System will be used automatically.

• The display language of both the PS and Business Telephone System can be selected, and both should be set to the same language. Refer to the Business Telephone System User manual for more details.

Select “ Setting Handset”.

Press the Joystick.

Select the desired language.

Select “Display Option”.

Press the Joystick.

Making Calls

Calling Another Extension

Making Calls

extension no.

Dial the extension number.

Calling an Outside Party

Using the line access numbers

CO line

group no.

Press

TALK.

Using Flexible CO keys

Move the

Joystick RIGHT.

Enter the line access number.

Press the idle CO key number (0-9, , #).

Select the

idle CO key.

Press the Joystick.

Talk.

phone no.outside phone no.

Dial the outside phone number.

outside phone no.

Dial the outside phone number.

Press CANCEL.Press TALK.

Talk.

Press CANCEL.

• * The line access number (default) varies depending upon Country/Area.

Consult your dealer for more details.

• You can confirm a number was dialled correctly before calling (Predialling) by entering the number, then pressing .

• To clear an entire number while predialling, press and hold .

• If “ ” flashes, move closer to the Cell Station and dial again.

• To cancel dialling, press .

Making Calls

Using the Call Log

Feature

Display Icon

Outgoing Call Log

Incoming Call Log

Incoming Call Log Group

Using the Outgoing Call Log

Select the

Press the Right Soft Key.

desired item.

Press

TALK.

Using the Incoming Call Log

Description

You can make a call using the phone numbers you have dialled previously.

You can make a call using the phone numbers of calls you have received.

You can make a call using the phone numbers of calls that incoming call distribution groups have received.

Press TALK.

To make a call to the last dialling number.

Talk.

Press CANCEL.

Select the desired item.

Press TALK. Press CANCEL.

Talk.

Using the Incoming Call Log Group

Making Calls

group no.

Press the Right Soft Key.

Press the Joystick.

• An outside number stored with a name in the Handset Phonebook will be displayed by number and name in the call log.

• When a call is made using the PBX System Phonebook, the called party’s name is not stored in the Outgoing Call Log. To log the name as well as the number, copy the item into the Handset Phonebook before dialling it. (See page 27.)

Press the Right Soft Key.

Select the desired item.

Press the Right Soft Key.

Press TALK.

Enter the desired

incoming call log group no.

Talk.

Press CANCEL.

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