Thank you for purchasing the Panasonic KX-TCA255, DECT Portable Station. Please
read this manual carefully before using this product and save this manual for future
use.
This manual is designed to be used with the KX-TCA255 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.
Please use only Panasonic battery and charge the battery for about 5 ½
hours before initial use.
Page 2
Table of Contents
Before Initial Use ............................................................................................ 4
Before Operating the PS................................................................................ 5
Location of Controls .................................................................................... 5
Please read “Important Information” on page 52 before use. Read and
understand all instructions.
Registration
Your PS (Portable Station) must be registered in the Business Telephone System and
you have to determine the extension number before initial use.
Accessories (included)
j AC adaptor
For the KX-TCA255CE users:
KX-TCA1CE
For the KX-TCA255E users:
KX-TCA1E
j Battery Cover
One
One
One
j Charger
j Battery
(N4HHGMB00007)
j Belt Clip
One
j CD-ROM.................. One
j Quick Guide............. One
One
One
• In this manual, the suffix of each model number is omitted.
The following features described in this manual are not available when the PS is used with a
Panasonic KX-TD816/KX-TD1232 Business Telephone System:
• Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.
• 12 flexible keys (Three flexible keys are available.)
4
Page 5
Before Operating thePS
Open the
cover.
Location of Controls
Before Operating the PS
Ringing/Charge Indicator
Headset Jack
–
The headset is an
option.
Please use only the
Panasonic KX-TCA89
headset.
TALK
MESSAGE
Charge Contact
RECALL
Receiver
Display
Soft Buttons
CANCEL/POWER
Joystick
CLEAR/TRANSFER
INTERCOM
Charge Contact
Microphone
Back view
Speaker
5
Page 6
Before Operating the PS
TALK Button:
Used to make or receive calls, or
to establish a hands-free
conversation.
Joystick:
Used to adjust the ringer/receiver
volume, select the Function mode
and the function displayed
directly above, and move the
cursor to select a desired item.
MESSAGE Button:
Used to leave a message waiting
indication or call back the party
who left the message waiting
indication.
RECALL Button:
Used to disconnect the current
call and make another call
without hanging up, or answer
Call Waiting from the telephone
company.
Connection
INTERCOM Button:
Used to make or receive intercom
calls.
CLEAR/TRANSFER Button:
C
Used to clear digits or characters,
or transfer a call to another party.
CANCEL/POWER Button:
Used to end calls, exit the
Phonebook or Function mode, or
turn on/off the PS.
Soft Buttons:
Used to select the function
displayed directly above each
button. Functions displayed
depend on the state of use.
To AC Outlet
Fasten the AC
adaptor cord to
the cord holder.
• USE ONLY the Panasonic AC ADAPTOR.
For the KX-TCA 255CE users: KX-TCA1CE
For the KX-TCA 255E users: KX-TCA1E
AC adaptor
6
Page 7
Before Operating the PS
Battery Installation
Insert the battery as shown. Close the cover as indicated by the arrow. The PS will turn
on automatically.
1
2
Battery Charge
At the time of shipment, the battery is not charged. Please charge the battery for about
5 ½ hours before initial use.
• When the battery has been completely charged, the charge indicator will
change from red to green. Refer to “Battery Information” on page 52.
• It is normal for the PS and charger to feel warm while the battery is charging.
• Keep devices sensitive to magnetic fields away from the charger.
7
Page 8
Before Operating the PS
Power On/Off
Power On
Press POWER for about 2 seconds.Press POWER for about 2 seconds.
• When the PS is turned on, it will be in standby mode. Standby mode is the state
of the PS when it is not performing any operations and is awaiting calls.
Power Off
The display will go blank.
Display Icons
Within range of a Cell Station
301:Paul
Out of range, No registration
Intercom Indicator
3.Jul 10:08
Off-hook Status
Message Waiting
Phonebook Mode
Battery Strength
Hot Line ON
Ringer Volume OFF
Vibration ON
Meeting Mode
Call Forwarding
Do Not Disturb
8
Page 9
Before Operating the PS
Operation Outline
Functions of the PS are accessed through the display menu, and selected with the joystick
and soft keys. The guidance display is shown in standby mode for easy operation
<PBX System Phonebook>
Panasonic
99998822
<PBX Extension Phonebook>
Anne
103
<Incoming call log group>
01 JUL. 15:03
David Baker
9876543210
.
<Handset Phonebook>
David Baker
9876543210
<PBX Feature menu>
1
2
3
0
Pause
<Main menu>
Caller ID
<Incoming call log>
02 JUL. 14:59
James Smith
0123456789
<In standby mode>
Guidance display
Normal display
301:Paul
New Calls
3.Jul 10:08
<Outgoing call log>
Anne
103
<Flexible key display>
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
• You cannot toggle the displays while in key lock mode or while the PS is on a
charger.
• You can select whether the guidance display is shown or not. (See page 43.)
9
Page 10
Before Operating the PS
Function Menu Display
Press the joystick to display the function menu.
Main menu – while in standby mode
Caller ID:
Displays the incoming call log.
Ringer Option:
Accesses to the “Ringer Option”.
Caller ID
Sub menu – while in off-hook/during a conversation
New Phonebook:
Stores a new item in the Handset Phonebook.
Setting Handset:
Accesses to the “Setting Handset”.
PBX Program:
Enters the PBX programming mode.
Walkie-Talkie:
Sets or turns on/off the Walkie-Talkie mode.
(See page 48.)
Phone book:
Accesses to the Handset Phonebook.
Caller ID:
Displays the incoming call log.
10
Phone book
Redial:
Displays the outgoing call log.
Mute:
Turns the microphone on/off.
Page 11
Before Operating the PS
PBX Feature Menu
Functions of the PS can be activated through the display key list.
Move the joystick left to display the key list.
1
1
Pause
2
0
3
2
3
0
Flexible Key Display
A flexible key can be used either to seize a line in order to make or receive an outside call
(F-CO key), or used as a function key. Move the Joystick right to display the flexible key
list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key
indicates line status similarly to the LED indicators on a Proprietary Telephone; is the
same as a green LED; is the same as a red LED.
Example:
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
key number
Understanding the Icons for the F-CO key
(on): You are currently using this line.
(flashing rapidly): You have an incoming call on this line.
(flashing slowly): You have a call on hold on this line.
(on): This line is in use by someone else.
(flashing rapidly): There is an incoming call received by an
(flashing slowly): Someone has a call on hold on this line.
(no icon): This line is idle.
Pause:
Inserts a dialling pause.
FWD/DND:
Sets Call Forwarding or Do Not Disturb.
Message:
Used to leave a message waiting indication or
call back the party who left you a message
waiting indication.
Search Wave:
Searches the strongest radio signal coming
from the Cell Station.
PBX Program:
Enters the PBX programming mode.
*
incoming call distribution group to which
“Ring” is set as the group call distribution
method.
• * The meanings of these icons vary depending on the status of the CO line.
• For further information, refer to “LED Indication” in the KX-TDA series/
KX-TD816/KX-TD1232 Business Telephone System Feature Guide.
• To select a key, press its key number, or move the Joystick to select the
desired key then press .
• To assign a function to a flexible key, see page 46.
11
Page 12
Before Operating the PS
Soft Key Display
Icons and information shown on the display will vary depending on the state of use. To
select an item shown on the display, press the corresponding soft buttons.
Opens the Handset Phonebook.
Opens the main menu.
Opens the function menu.
Displays the outgoing call log.
Used to confirm the entry.
Turns the ringer off.
Opens the PBX System
Phonebook.
Opens the PBX Extension
Phonebook.
Opens the incoming call log.
Opens the incoming call log
group.
Displays the next screen.
Clears digits or characters.
Inserts a dialling pause.
Returns to the previous screen.
Used to set the time for memo
alarm.
Displays the caller information
stored in the Handset Phonebook
while receiving a call.
Displays the caller information
stored in the system while
receiving a call.
Used to clear the memo alarm
display setting, or enter an X
when storing the “Line Access CD”.
Used to select an item when in
setting mode.
Displayed when in
(Alphabetic) character entry
mode.
Displayed when in
(Numeric) character entry mode.
Displayed when in (Greek)
character entry mode.
Displayed when in
(Extended 1) character entry
mode.
Displayed when in
(Extended 2) character entry
mode.
Displayed when in key lock, and
used to unlock the dialling
buttons.
Used to search for an item in the
Phonebook alphabetically.
Used to place a call on hold.
Used to establish a multiple-party
conversation.
12
Page 13
Ringer Volume Adjustment
Before Operating the PS
Press the
Joystick.
Select the desired
setting (6 levels/
Meeting Mode/Off).
• In Meeting Mode: Vibration only/Key tone off/Microphone volume high
• You can select whether the PS will vibrate while receiving a call.
Select “ Ringer Option”.
Select
“ Ringer Option”.
Press the
Joystick.
Press the
Joystick.
Select “Ringer Volume”.
Select
“Vibration”.
Receiver/Speaker Volume Adjustment
During a conversation
Press the
Joystick.
Select the
desired setting
(On/Vib Ring/Off).
Move the Joystick UP or DOWN to adjust the volume.
(Receiver Volume - 3 levels, Speaker Volume - 6 levels)
13
Page 14
Before Operating the PS
Key Lock
You can lock the dialling buttons while the PS is in idle status.
Unlocked
Press the Joystick for
more than 2 seconds
to lock/unlock.
Selecting the Display Language
<Display icon>
Locked
Press the
Joystick.
Select “SelectLanguage”.
• You can select one of the 16 languages below or “Auto”:
Deutsch, English, Español, FRANCAIS, Italiano, Dansk, Nederlands, Svenska,
Suomi, E HNIKA, Magyar, Português, Polski, slovensky, eština, Hrvatski
• When set to “Auto”, the language settings of the Business Telephone System
will be used automatically.
• The display language of both the PS and Business Telephone System can be
selected, and both should be set to the same language. Refer to the Business
Telephone System User manual for more details.
Select “ Setting
Handset”.
Press the
Joystick.
Press the
Joystick.
Select the
desired language.
Select “DisplayOption”.
Press the
Joystick.
Press the
Joystick.
c
14
Page 15
Making Calls
Calling Another Extension
Making Calls
extension no.
Dial the extension
number.
Calling an Outside Party
Using the line access numbers
*
0
9
/
OR
CO line
8
group no.
Press
TALK.
Using Flexible CO keys
Move the
Joystick
RIGHT.
Enter the line
access number.
X
Press the idle CO
key number (0-9, , #).
OR
Select the
idle CO key.
Press the
Joystick.
Talk.
phone no.outside phone no.
Dial the outside
phone number.
outside phone no.
Dial the outside
phone number.
Press CANCEL.Press TALK.
Talk.
Talk.
Press
CANCEL.
Press
CANCEL.
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• You can confirm a number was dialled correctly before calling (Predialling) by
entering the number, then pressing .
• To clear an entire number while predialling, press and hold .
• If “” flashes, move closer to the Cell Station and dial again.
• To cancel dialling, press .
C
15
Page 16
Making Calls
Using the Call Log
Feature
Display Icon
Outgoing
Call Log
Incoming
Call Log
Incoming Call
Log Group
Using the Outgoing Call Log
Select the
Press the RightSoft Key.
desired item.
Press
TALK.
Using the Incoming Call Log
Description
You can make a call using the phone
numbers you have dialled previously.
You can make a call using the phone numbers
of calls you have received.
You can make a call using the phone
numbers of calls that incoming call
distribution groups have received.
Press TALK.
OR
To make a call to the
last dialling number.
Talk.
Press
CANCEL.
16
Select the
desired item.
Press TALK. Press CANCEL.
Talk.
Page 17
Using the Incoming Call Log Group
Making Calls
group no.
Press the Right
Soft Key.
Press the
Joystick.
• An outside number stored with a name in the Handset Phonebook will be
displayed by number and name in the call log.
• When a call is made using the PBX System Phonebook, the called party’s name
is not stored in the Outgoing Call Log. To log the name as well as the number,
copy the item into the Handset Phonebook before dialling it. (See page 27.)
Press the RightSoft Key.
Select the
desired item.
Press the Right Soft Key.
Press
TALK.
Enter the desired
incoming call log
group no.
Talk.
Press
CANCEL.
17
Page 18
Making Calls
Using the Phonebook
Feature
Display Icon
Handset
Phonebook
PBX
System
Phonebook
PBX
Extension
Phonebook
Using the Handset Phonebook
name
Press the
Left Soft Key.
Enter the first
letter of the
desired name.
Select the
desired item.
Using the PBX System Phonebook
Description
You can make a call using the numbers
stored in the Handset Phonebook.
You can make a call using the numbers
stored in the Business Telephone System.
You can make a call using the extension
numbers stored in the Business Telephone
System.
Press
TALK.
Press the
Left Soft Key.
Press the
Left Soft Key.
Using the PBX Extension Phonebook
Press the
Left Soft Key.
Press the
Left Soft Key.
Press the
Left Soft Key.
18
name
Enter the first
letter of the
desired name.
name
Enter the first
letter of the
desired name.
Select the
desired item.
Select the
desired item.
Press
TALK.
Press
TALK.
Page 19
Making Calls
• You can search for an item stored in the Phonebook, as shown below:
<Index Search-Handset Phonebook>
first letter
Select
<Category Search-Handset Phonebook>
“Index Search”.
Select “Category”.
<Index Search-PBX System Phonebook>
<Index Search-PBX Extension Phonebook>
Select the desired
category number
or All.
first letter
first letter
• To enter characters, see page 29.
Hot Key Dial
You can make a call by simply pressing the assigned number as hot key.
X
Press and hold the dialling button
assigned as a hot key.
• To assign a phone number as hot key, see page 29.
Press TALK.
19
Page 20
Receiving Calls
Receiving Calls
Intercom Calls/Outside Calls/Group Calls
While receiving a call
Intercom Calls/Outside Calls/Group Calls
To answer a call when the PS is ringing
Talk.
Intercom Calls
To answer a call when the PS is ringing
Press INTERCOM.Press CANCEL.
Outside Calls
To answer a call on a specific line
Talk.
Press CANCEL.Press TALK.
X
Press the CO key number (0-9, , #).
(Select a CO line with a flashing icon .)
OR
Move the
Joystick RIGHT.
Select the CO key.
(Select a CO line with a
Press the
Joystick.
flashing icon .)
• You can also answer a call as follows:
– Auto Talk(See page 44.)
– Any Key Answer (See page 44.)
– Auto Answer(See page 44.)
Temporary Ringer Volume Adjustment
Talk.
Press
CANCEL.
20
While receiving a call
Move the Joystick UP or DOWN
to adjust the volume.
OR
Press the Joystick to
turn the ringer off.
Page 21
Receiving Calls
Caller ID
If an outside call which contains Caller ID information is received, this information will be
logged in the incoming call log.
<Standby mode>
301:Paul
New Calls
3.Jul 10:08
New calls have been
received.
Access to the Incoming Call Log Group
group no.
Press the
Right Soft Key.
Calling back to the caller
Select the
desired item.
Saving the Caller Information in the Handset Phonebook
Select the
desired item.
Deleting
Enter the desired
group number.
Press
TALK.
Press the
Joystick.
Select “SavePhonebook”.
Date
Received
02 JUL. 14:59
James Smith
0123456789
Press the
Joystick.
Talk.
<Caller ID display>
Time
Received
NamePhone No.
Press the
Joystick.
Enter a name, phone
number, and select the
category number or Off.
Status of the
call
Old:Answered
James Smith
0123456789
Press
CANCEL.
name
phone no.
category no.
Press the
Joystick.
*
Select the
desired item.
• * Press to confirm each entries.
Press the
Joystick.
Select
“Delete”.
Press the
Joystick.
Select “Yes”.
Press the
Joystick.
21
Page 22
During a Conversation
During a Conversation
Transferring a Call
Transferring to an extension
During a conversation
C
Press CLEAR/
TRANSFER.
extension no.
Dial the extension
number.
Talk.
Transferring to an outside party
During a conversation
*
9
0
/
C
Press CLEAR/TRANSFER.
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• To return to the call before the transfer destination answers, press .
OR
CO line
8
group no.
Enter the line
access number.
outside phone no.
Dial the outside
phone number.
Talk.
Holding
To hold (Regular Hold)
During a conversation
Press
CANCEL.
Press
CANCEL.
C
22
Press the Left Soft Key.
Page 23
During a Conversation
To hold (Exclusive Call Hold)
You can hold a call exclusively so that other people cannot retrieve the call.
During a conversation
Press the Left Soft Key again.Press the Left Soft Key.
• The method used to hold a call depends on the Call Hold mode (Regular Hold/
Exclusive Call Hold). Ask your manager what the current mode is.
• When you hold several outside line calls, you need to assign the CO keys
(Single Line/Group Line/Loop Line/ICD Group) to a flexible key as necessary,
beforehand.
To retrieve a call
Intercom Calls
Press
INTERCOM.
Outside Calls
Press the CO key number (0-9, , #).
(Select a CO line with a flashing icon .)
X
OR
Move the Joystick
RIGHT.
Select the CO key.
(Select a CO line with a
flashing icon .)
Press the
Joystick.
23
Page 24
During a Conversation
Hands-free Conversation
You can talk with the calling party alternately through the speaker without holding the PS.
During a conversation
Press TALK to toggle between the two conversation modes
(Hands-free/Receiver).
• If you put the PS on the charger during a conversation, the call will be
disconnected.
Turning the Microphone On/Off
During a conversation
24
Press the
Joystick.
Select “ Mute”.Press the
Joystick.
Page 25
Using the Phonebook
Using the Phonebook
Handset Phonebook
You can store up to 200 items with names, phone numbers and category numbers in the
handset for easy access. All directory items are stored in alphabetical order.
Incoming Call Identification
You can organise entries in the Handset Phonebook into one of 9 categories. A call from
someone stored in one of these categories will be indicated by the ringer type, light (LED)
colour pattern assigned to the category.
ItemSetting
Ringer pattern15 ringer type (See page 42.)
LED colour pattern3 patterns (See page 42.)
Storing a new item
Press the
Joystick.
Name
Phone Number
Private Category
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “”, “#”, PAUSE.
• When storing numbers for outside parties, you should store a line access
number with each number.
Select “ NewPhonebook”.
name
Enter a name
(max. 16 characters).
phone no.
Enter the phone number*
(max. 24 digits).
Select the desired
category number or Off.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
25
Page 26
Using the Phonebook
Editing
Press the
Left Soft Key.
Name
Phone Number
Private Category
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “”, “#”, PAUSE.
• To change a character or digit, press to highlight it, press to delete it,
then enter the new character or digit.
• To clear an entire line, press and hold .
• To move the cursor to the left or right, press or , respectively.
Select the
desired item.
name
Edit the name
(max. 16 characters).
phone no.
Edit the
phone number*
(max. 24 digits).
Select the desired
category number or Off.
Press the
Joystick.
C
Select
“Edit”.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
C
26
Deleting
Press the
Left Soft Key.
Press the
Joystick.
Select the
desired item.
Select “Yes”.
Press the
Joystick.
Press the
Joystick.
Select “Delete”.
Page 27
Using the Phonebook
Storing an item in the Handset Phonebook
Using the Outgoing Call Log
Press the
Right Soft
Key.
Enter a name, phone
number, and select the
category number or Off.
Select the
desired item.
name
phone no.
category no.
Using the Incoming Call Log
Select the
desired item.
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Press the
Joystick.
name
*
*
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select “SavePhonebook”.
Select “SavePhonebook”.
Press the
Joystick.
Press the
Joystick.
27
Page 28
Using the Phonebook
Using the Incoming Call Log Group
group no.
Move the
Joystick
UP or DOWN.
Press the
Joystick.
Press the
Right
Soft Key.
Select “Save
Phonebook”.
Enter the
incoming call
log group no.
Press the
Joystick.
Using the PBX System Phonebook
Press the
Left Soft Key.
Press the
Joystick.
Press the
Left Soft Key.
Enter a name, phone
number, and select the
category number or Off.
Select the
desired item.
name
phone no.
category no.
Press the
Joystick.
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Press the
Joystick.
Press the
Joystick.
*
Select the
desired item.
*
Select “SavePhonebook”.
Press the
Joystick.
28
• * Press to confirm each entries.
• When storing an outside phone number, the line access number will be stored
automatically. The line access number must be identical to the PS’s “Line Access CD” setting (Call Option). (See page 43.)
Page 29
Using the Phonebook
Hot Key Dial
The phone numbers stored in the Handset Phonebook can be assigned as hot key.
Press the LeftSoft Key.
Select a blank
hot key number (1-9).
• A “ ” will be displayed next to hot key numbers which have a phonebook item
registered to them.
Select the
desired item.
Press the
Joystick.
Press the Joystick.
Select “Reg. to Hot Key”.
Press the Joystick.
Press the
Joystick.
Entering Characters
You can enter characters and digits using the dialling buttons.
You can select one of 5 character modes by pressing the Right Soft Key while entering a name. The function icon above the soft key
displays the current character mode.
See “Character Mode Table” (page 31) for available characters.
To change the character mode while editing a name in the phonebook, press
the Right Soft Key.
Normal Numeric Greek
Extended 1
Extended 2
A, a
B, b
C, c
2
29
Page 30
Using the Phonebook
Example: To enter “Anne” in Normal Mode.
2
• To enter a character located on the same dialling button as the previous character,
move the cursor by moving the Joystick , then enter the desired character.
• If you enter a different character by mistake, move the Joystick to highlight
the character, press to delete it, then enter the correct character.
• To clear an entire line, press and hold .
• To move the cursor, move the Joystick .
66
C
6
C
6
3
3
30
Page 31
Character Mode Table
Using the Phonebook
•
•
31
Page 32
Feature List
Feature List
R.B. Tone: Ringback ToneICD Group: Incoming Call Distribution Group
PIN: Personal Identification Number
FeatureOperation
Making Calls
To store
One-touch
Dialling
Select
“ PBX Program”.
2
desired no.
Select
a Flexible Key.
Hot Line
Operator
Call
System
Speed
Dialling
To dial
To store
7
4
7
(Check the type of your Main Unit.)
To set/cancel
7
4
7
(Check the type of your Main Unit.)
To dial
9
/
To dial
(Check the type of your Main Unit.)
Select the key assigned
as a One-touch Dialling
button.
2
4
0
2
4
0
❑
❑
KX-TDA100/200
❑
KX-TD816/1232
❑
0
KX-TDA100/200
❑
KX-TD816/1232
❑
KX-TDA100/200
KX-TD816/1232
system speed
dial no.
desired
phone no.
Set
1
Cancel
0
Doorphone
Call
32
1
❑
❑
KX-TDA100/200
KX-TD816/1232
3
3
1
(Check the type of your Main Unit.)
doorphone no. (2 digits)
Page 33
FeatureOperation
Making Calls
To set
While hearing a busy tone
6
To cancel
6
Automatic
Callback
Busy
4
6
4
(Check the type of your Main Unit.)
To answer from an idle extensionTo answer from an idle outside line
While hearing a callback ringWhile hearing a callback ring
KX-TDA100/200
❑
KX-TD816/1232
❑
Feature List
Multiple
Party
Conversation
R.B. Tone
During a Conversation
To add another party during a conversation
desired
phone no.
Talk to the
new party.
To leave a conference
KX-TDA100/200
❑
KX-TD816/1232
❑
(Check the type of your Main Unit.)
outside phone no.
Talk with multiple
parties.
33
Page 34
Feature List
FeatureOperation
Useful Features
KX-TDA100/200
❑
1
Call
Forwarding
KX-TD816/1232
❑
7
All calls
2
Busy
3
No answer
4
Busy/
5
No answer
Cancel
0
Follow Me
7
Cancel
8
Follow Me
7
1
1
CO line
access no.
your extension no.
0
All Calls
0
Outside Calls
Intercom Calls
2
extension no.
OR
outside
phone no.
34
All calls
2
Busy
3
No answer
4
Busy/
5
No answer
To an outside line
6
Cancel
0
Follow Me
7
Cancel
8
Follow Me
(Check the type of your Main Unit.)
extension no.
CO line
access no.
your extension no.
outside
phone no.
Page 35
FeatureOperation
Useful Features
KX-TDA100/200
❑
All Calls
0
1
Do Not
Disturb
Call Pickup
7
KX-TD816/1232
❑
1
7
(Check the type of your Main Unit.)
KX-TDA100/200
❑
4
4
KX-TD816/1232
❑
4
1
4
0
0
1
0
extension no.
4
(Check the type of your Main Unit.)
Outside Calls
1
Intercom Calls
2
extension no.
group no. (2 digits)
Directed
Group
Outside Line
Feature List
Set
1
Cancel
0
Directed
Group
Sending a
Call Waiting
1
Tone
*
While hearing a busy tone
Wait for an answer.
1
35
Page 36
Feature List
FeatureOperation
Useful Features
KX-TDA100/200
❑
To set/cancel for intercom calls
3
1
3
2
1
1
0
Call
Waiting
7
To set/cancel for outside calls
7
KX-TD816/1232
❑
3
7
(Check the type of your Main Unit.)
To talk to the second party
While hearing a call waiting tone
0
1
0
1
Set
Cancel
No call
Set
No tone
Tone
36
OR
Page 37
FeatureOperation
Useful Features
To page
KX-TDA100/200
❑
paging group no.
3
paging group no.
paging group no.
Paging
3
KX-TD816/1232
❑
3
3
3
3
2
3
2
3
3
3
(Check the type of your Main Unit.)
Announce.
To answer
KX-TDA100/200
❑
4
KX-TD816/1232
❑
3
4
2
4
(Check the type of your Main Unit.)
0
0
Wait for an answer.
3
external speaker no.
Feature List
All extensions
Group
All external speakers
Specific external speaker
All extensions & external
speakers
Through a telephone speaker
Through an external speaker
Absent
Message
To set
To cancel
KX-TDA100/200
❑
5
7
KX-TD816/1232
❑
5
7
(Check the type of your Main Unit.)
7
(Check the type of your Main Unit.)
0
7
050
message
0
no. (1-9)
message
no. (1-9)
050
parameter
(if required)
parameter
(if required)
KX-TDA100/200
❑
KX-TD816/1232
❑
37
Page 38
Feature List
FeatureOperation
Useful Features
KX-TDA100/200
❑
3
6
1
For Log-in
For Log-out
0
0
❑
❑
4
Log-in/
Log-out
Extension
Setting
Clear
7
3
1
0
9
0
OR
6
For Log-in
For Log-out
7
KX-TD816/1232
❑
5
4
4
5
(Check the type of your Main Unit.)
7
9
7
(Check the type of your Main Unit.)
To leave a message waiting indication
When the called extension is busy or does not answer
KX-TDA100/200
KX-TD816/1232
ICD Group
extension no.
Specified
All
Message
Waiting
38
Caller
Called
extension
To cancel a message waiting indication
KX-TDA100/200
7
7
(Check the type of your Main Unit.)
To call back
OR
(Check the type of your Main Unit.)
00
7
00
7
0
❑
KX-TD816/1232
❑
0
2
2
❑
❑
extension
no.
KX-TDA100/200
KX-TD816/1232
Page 39
FeatureOperation
Useful Features
To lock
1
extension PIN
extension PIN
Extension
2
Lock
*
77
77
(Check the type of your Main Unit.)
To unlock
Feature List
KX-TDA100/200
❑
KX-TD816/1232
❑
77
77
(Check the type of your Main Unit.)
0
extension PIN
extension PIN
KX-TDA100/200
❑
KX-TD816/1232
❑
•*1 You cannot send a call waiting tone when:
• the called party has not set the Call Waiting feature.
• the called party has set the Data Line Security feature.
•*2 If an extension PIN has not been set for the PS, the extension cannot be
locked. (Refer to the Business Telephone System User Manual)
• For further information, refer to the Business Telephone System User Manual or
consult your dealer.
39
Page 40
Programming
Programming
Changing the Initial Settings
You can customize the handset by editing the settings found under “Setting Handset”
in the menu list, as follows:
Press the
Joystick.
Select the
desired
sub item.
• To return to the previous menu, press .
• To cancel, press at any time.
• The unit will beep to indicate that the new settings have been saved.
Select
“ SettingHandset”.
Press the
Joystick.
Press the
Joystick.
setting
Follow the
setting.
Select the
desired
main item.
Press the
Joystick.
Press the
Joystick.
40
Page 41
Handset setting menu layout
Programming
Setting Handset
Memo Alarm
Ringer OptionRinger Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Tone OptionKey Tone
Display OptionStandby Display
Select Language
LED Colour
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Call OptionHot Line No.
Hot Line Mode
Line Access CD
Registration
Select Base
Other OptionChange H/S PIN
Register H/set
Cancel Base
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
41
Page 42
Programming
Main Item
Memo Alarm
Ringer Option
Tone Option
Display Option
DescriptionSettingSub Item
An alarm will sound at the set time.
A memo can also be displayed.
(See page 45.)
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Key Tone
Standby Display
Select Language
LED Colour
Adjusts the ringer volume.
Selects whether the PS
vibrates while receiving
a call.
Selects the ringer type for
each type of call.
(intercom call, outside call,
group call)
Selects the ringer type for
calls in each category.
Selects whether the PS on
a charger rings or not.
Turns the key tone off or
on.
Selects the display in
standby mode.
Selects the display
language.
Selects the LED colour for
each type of call.
(intercom call, outside call,
group call)
Alarm no.
Alarm mode
(Off/Once /Daily)
Alarm time
Enter memo.
15 Ringer Type
6 levels/
Meeting Mode/
Off
On/
Vib Ring/Off
15 Ringer Types
Select a Category.
15 Ringer Types
Ringer Setting/
Ringer Off
On/Off
4 Display Type
(Base Number/
Handset Number/
Handset Name/
Base & H/S No.)/
Off
Auto/
16 Languages
Call Type
(Ext Ring/
Int Ring/
Group Ring)
Colour
(Green/Red/
Orange)
Default
Not Stored
Level 3
Off
Ringer 1
Ringer Setting
On
Base & H/S No.
English
INT Ring-Green,
EXT Ring-Red,
Group Ring-Orange
42
Page 43
Programming
Display Option
Call Option
Registration
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Hot Line No.
Hot Line Mode
Line Access CD
Register H/set
Cancel Base
DescriptionSettingSub ItemMain Item
Selects the LED colour for
calls in each category.
“Private Colour”
setting has priority to
“LED Colour” setting.
Edits the category name.
Selects which caller information
is displayed when a call is
received. Either the Handset
Phonebook information or the
information stored in the
Business Telephone System
can be displayed.
Adjusts the LCD contrast.
Selects whether the
guidance display is shown
or not in standby mode.
Stores a phone number to
make a call by pressing
TALK.
When set to ON, you can
make a call to the stored
phone no. in “Hot Line No.” by pressing TALK.
You cannot make calls to
other phone numbers.
Enters the trunk access code
(line access code) that matches
the setting of your Business
Telephone System. Three trunk
access code can be stored.
Registers a handset with
a base unit.
Cancels the registration of
a handset.
Select a Category.
Colour
(Green/Red/
Orange)
Select a Category.
H/S Phonebook/
PBX Setting
6 levels
On/Off
Enter Phone no.
On/Off
Select a number.+
Enter the code.
Base no.
Base PIN
[Personal
Identification
Number]
H/set PIN
(Default: 0000)
Base no.
No.1
No.2
No.3
Default
Green
Category 1-9
PBX Setting
Level 3
On
Not stored
Off
0
8XX*
Not stored
Not stored
Not stored
• * XX is identical to the CO line group number and 8XX represents any 3-digits
code starting with “8”.
43
Page 44
Programming
Select Base
Other Option
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
DescriptionSettingSub ItemMain Item
Selects a base unit.
Changes the handset PIN.
When set to ON, allows you
to answer a call by just
lifting up the handset from
the charger.
Returns the handset settings
(except Registration) to the
default settings.
When set to ON, allows you
to answer a call by pressing
any dial button.
Selects the type of calls to
be answered by AUTO
ANSWER.
Selects the number of
seconds before a call is
automatically answered
when Auto Answer is
turned on.
Allows you to assign a
function to a flexible key, and
use the key as a shortcut key.
Auto/Base no.
Enter Old PIN.+
Enter New PIN.+
Verify New PIN.
On/Off
Enter H/set
PIN.+Select
“Yes”.
On/Off
2 Call Types
(Internal Only/
Int&External)/Off
5-20 sec.
See page 46.
Default
Auto
0000
On
Off
Off
6 sec
44
Page 45
Memo alarm setting
Programming
Press the
Joystick.
Select the
alarm number
(1-3).
When “Once/Daily” is selected
date/time*
Once:
Enter date and time.
Daily: Enter time.
Select the
ringer type.
(1-15).
When “Off” is selected
Press the
Joystick.
To stop the alarm
Select
“ SettingHandset”.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select the
Alarm mode
(Off/Once/Daily).
Press the
Joystick.
Press the
Joystick.
Select
“Memo
Alarm”.
Press the
Joystick.
memo
Enter memo.
Press the
Joystick.
Press the
Joystick.
Press CANCEL.
• * You can choose either 12-hour format (AM/PM) or 24-hour format by
pressing .
• To clear the displayed memo alarm, press and then select “Yes”.
• During a conversation, an alarm will not sound until the call is ended.
45
Page 46
Programming
Flexible key edit
Press the
Joystick.
Press the
Joystick.
Select
“ SettingHandset”.
Select the
desired
flexible key.
Press the
Joystick.
Press the
Joystick.
Select
“OtherOption”.
Select the
desired item.*
Press the
Joystick.
Press the
Joystick.
Select
“Flex KeyEdit”.
OR
Press the
Right Soft
Key.
• * Items on page 47 can be assigned, and accessed through the display
operation.
• To assign an item other than “PBX setting” to a flexible key which has already
been used, first set the key to “Not stored”, as shown below.
2
Select
“ PBX Program”.
Select
a Flexible
Key.
46
Page 47
PBX setting
Menu
Dialing
Call log
Caller ID
Ringer OptionRinger Volume
New Phonebook
Setting Handset
PBX Program
Walkie-Talkie
H/set Phonebook
PBX Sys Dialing
PBX EXT Dialing
Redial
Incoming Log
Incoming LogGrp
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Memo Alarm
Ringer Option
Tone OptionKey Tone
Display Option
Call Option
Registration
Select Base
Other Option
Programming
Sub-ItemsMain Item
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Standby Display
Select Language
LED Colour
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Hot Line No.
Hot Line Mode
Line Access CD
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
• To access sub-items, press .
47
Page 48
Others
Others
Walkie-Talkie
Using Walkie-Talkie mode, you can communicate with another handset even when out of
range of a base unit. Only Panasonic DECT Portable Station which supports WalkieTalkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same
Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call
through the PBX.
Turning the Walkie-Talkie mode on
Press the
Joystick.
Select “ Walkie-Talkie”.
Joystick.
Select “On”.Press the
Turning the Walkie-Talkie mode off
Press the
Joystick.
• To exit the operation, press any time.
• When the Walkie-Talkie mode is ON, the handset number is displayed followed
by “Walkie-Talkie”.
Select “Off”.
Press the
Joystick.
Press the
Joystick.
48
Page 49
Setting the Walkie-Talkie mode
Others
Press the
Joystick.
Enter the groupnumber* (3 digits).
• To exit the operation, press any time.
• * Any combination of three number can be used, make note of your own code.
• Each handset should have its own unique number.
Select
“ Walkie-Talkie”.
group no.
Press the
Joystick.
Press the
Joystick.
Enter the handsetnumber (1-9).
Select
“Setting”.
handset no.
Press the
Joystick.
Press the
Joystick.
Talking in Walkie-Talkie mode
Calling
handset no.
Press INTERCOM.Enter the desired
handset number.*
• To exit the operation, press any time.
• * A caller can press to call all handsets in the same Walkie-Talkie mode.
Answering
Press TALK.
Press the
Joystick.
Using the Belt Clip
You can hang the handset on your belt.
To remove
the belt clip.
49
Page 50
Others
Wall Mounting
1 Connect the AC adaptor to the charger. 2 Drive the screws into the wall using the
wall template below.
Charger
Cord holder
AC adaptor
To AC Outlet
3 Mount the charger securely on the screws.
24.5 mm
Screws
24.5 mm
50
Page 51
Troubleshooting
Troubleshooting
Troubleshooting
ProblemDescription and Solution
The PS does not work.• The battery is drained.
→ Charge the battery fully. (See “Battery Charge” on page 7.)
• The PS has been cancelled or the PS has not been
registered.
→ Consult your dealer.
• The power is OFF.
→ Turn it ON. (See “Power On/Off” on page 8.)
The PS does not ring.• Ringer volume is set to “Off”.
You cannot make/receive a call.• The PS is out of range or the Cell Station (CS) is busy.
You cannot dial.• The number which you dialled is restricted by the
Noise is frequently heard.→ Set the PS and CS away from other electrical appliances.
“CS BUSY” is displayed.• The Cell Station is busy.
“PS Not Connected” is
displayed.
The PS stops working during
operation.
Two short beeps are heard
during a conversation.
→ Adjust the ringer volume level. (See “Ringer Volume
Adjustment” on page 13.)
→ Move closer to the CS or try again later.
• The radio channel is busy or a radio communication error
occurred.
→ Try again later.
Business Telephone System.
→ Consult your dealer.
• The key lock mode is ON.
→ To cancel the mode, press the Joystick for about 2 seconds.
(See “Key Lock” on page 14.)
• The radio channel is busy or a radio communication error
occurred.
→ Try again later.
→ Move closer to the CS.
→ Try again later.
• The called PS is out of range or the PS is power off.
→ Try again later.
→ Turn the power OFF and ON, then try again. (See “Power
On/Off” on page 8.)
→ Reinsert the batteries and try again. (See “Battery
Installation” on page 7.)
• The radio signal is weak.
→ Move closer to the CS.
51
Page 52
Important Information
Important Information
Battery Information
After your Panasonic battery is fully charged [at 25 °C]:
OperationOperating Time
While in use (TALK)16 hrs approx.
While not in use (Standby)250 hrs approx.
• Battery charge may be shortened depending on usage conditions and ambient temperature.
• The battery cannot be overcharged.
• The battery will drain even while the unit is “OFF”.
• The PS can receive calls while charging.
• Battery consumption increases when the PS is used out of range. If “” flashes, power off
the PS.
• Clean the handset and the charger contacts with a soft, dry cloth once a month. Clean more often if the unit is subject to grease, dust or high humidity. Otherwise the battery
may not charge properly.
• Read “Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries.”
Low Battery Warning
The battery needs to be charged when “” flashes, or the alarm sounds every one
minute during a conversation.*
* If the low battery warning occurs during a conversation, you can continue the call for a
few minutes, then the call will be disconnected automatically.
Replacing the Battery
If “” flashes after a few telephone calls even when the battery has been fully
charged, it is time to replace the battery with new one.
Before replacing the battery, turn the power off to prevent memory loss. Replace the
battery. Charge the new battery for at least 5 ½ hours.
If you replace the battery before the low battery warning appears, the battery strength
icon may display an incorrect reading. In this case, use the PS as normal with the new
battery installed. When the low battery warning is displayed, charge the battery for about
5 ½ hours. The battery strength icon will then display a correct reading.
Please replace with Panasonic battery only.
• Please order part number N4HHGMB00007.
Caution
To reduce the risk of fire or injury to persons, read and follow these instructions.
1) Use only the batteries specified.
2) Do not use non-rechargeable batteries.
3) Do not dispose of the batteries in a fire. They may explode. Check with local waste
management codes for special disposal instructions.
4) Do not open or mutilate the batteries. Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.
52
Page 53
Important Information
5) Exercise care in handling the batteries in order not to short the batteries with
conductive materials such as rings, bracelets, and keys. The batteries and/or
conductor may overheat and cause burns.
6) Charge the batteries provided with or identified for use with this product only in
accordance with the instructions and limitations specified in this manual.
Important Notice Concerning the Correct Use and Charging of Ni-MH
Batteries
Batteries, due to their construction, undergo some wear and tear. The lifetime of a battery
also depends on correct maintenance. Charging and discharging are the most important
factors. You should take notice of the following to maintain the life of the battery as long
as possible.
Ni-MH batteries have a kind of memory, the “memory effect.” If fully charged batteries are
used several times only for 15 minutes in the handset and then recharged, the capacity of
the batteries will be reduced to 15 minutes due to the memory effect. Therefore you
should discharge the batteries completely, i.e. use them in the handset until “” on the
display starts flashing. Then recharge them as described in the manual. After the
memory effect has occurred, it is possible to achieve almost complete capacity of the NiMH batteries by charging and discharging several times one after another.
Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient
temperature. At temperatures under 0 °C, the self-discharge will be the lowest. High
humidity and high temperatures support the self-discharge. Also long-term storage will
lead to self-discharge. A dead Ni-MH battery should not be disposed of normally. They
contain toxic heavy metal hydride and therefore should be recycled.
CAUTION
RISK OF EXPLOSION IF BATTERY IS REPLACED
BY AN INCORRECT TYPE.
DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS.
Safety Instructions
Pay special attention to the safety suggestions listed below.
Safety
1) Power source: The AC adaptor should be connected to a power supply only of the
type as marked on the AC adaptor. The AC adaptor is used as the main disconnect
device, ensure that the AC outlet is located/installed near the unit and is easily
accessible.
2) Non use periods: When the PS is not being used, turn the power off. When left
unused for a long period of time, the charger should be unplugged from the AC outlet.
3) Do not place metal items such as coins or rings on the charger. As they become hot,
you might get burned if you touch them.
53
Page 54
Important Information
Installation
Environment
1) Water and moisture: Do not use the PS and the charger near water — for example,
near a bathtub, washbowl, sink, etc. Damp basements should also be avoided.
2) Heat: The PS and the charger should be kept away from heat sources such as
radiators, kitchen ranges, etc. They also should not be placed in rooms where the
temperature is less than 5 °C or greater than 40 °C.
3) The apparatus is designed to be installed and operated under controlled conditions of
ambient temperature and a relative humidity.
Placement
1) Stacking: Do not place heavy objects on top of the PS and charger.
2) Foreign material: Care should be taken so that objects do not fall onto and liquids are
not spilled into the PS and charger. Do not subject the PS and charger to excessive
smoke, dust, mechanical vibration, or shock.
3) Surface: Place the charger on a flat surface. If the charger is mounted on the wall,
install it straight.
For best performance
Operating Range
1) The range of operation depends on the topography of your office, weather or usage
conditions, because signals are transmitted between the Cell Station (CS) and the PS
by radio waves.
2) Normally, you get greater range outdoors than indoors. If there are obstacles such as
walls, noise may interfere with your telephone calls. In particular, high metal shelves
or reinforced concrete walls will restrict your operating range.
3) A PS may not work when it is too far from the CS depending on the structure of the
building.
Noise
Occasional noise or interference may occur due to electromagnetic radiation from objects
such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If
noise disturbs your telephone calls, keep the PS away from these electrical appliances.
WARNING:
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO
RAIN OR ANY TYPE OF MOISTURE. TO REDUCE THE RISK OF ELECTRIC SHOCK,
DO NOT DISASSEMBLE THIS UNIT. TAKE THE UNIT TO AN AUTHORISED SERVICE
CENTRE WHEN SERVICE IS REQUIRED.
THE HANDSET IS MAGNETISED AND MAY RETAIN SMALL FERROUS OBJECTS.
• This apparatus is designed to aid the visually handicapped to locate dial keys and
buttons.
• 999 and 112 can be dialled on the apparatus after accessing the CO line for the
purpose of making outgoing calls to the BT emergency (999) and (112) services.*
* The regulation is applied in the United Kingdom only.
54
Page 55
Important Information
RF Specifications
ItemDescription
Radio Access MethodMulti Carrier TDMA-TDD
Frequency Band1880 MHz - 1900 MHz
Number of Carriers10
Carrier Spacing1728 kHz
Bit Rate1152 kbps
Carrier MultiplexTDMA, 24 (T×12, R×12) slots per frame
Frame Length10 ms
ModulationGFSK
Voice Coding32 kbps ADPCM (CCITT G.721)
Transmission OutputMax. 250 mW
• Specifications are subject to change.
• The illustrations used in this manual may slightly differ from the original device.
55
Page 56
0436
This device is a DECT Portable station operating in the frequency band of 1880 MHz to 1900 MHz.
The usage of this device is generally allowed in all the EU countries.
We, Panasonic Communications Company (U.K.) Ltd., declare that this equipment is in
compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
If you want to get a copy of the original Declaration of Conformity of our products which relates
to the R&TTE, please contact to our web address:
http://doc.panasonic-tc.de
Copyright:
This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC). You may print out
this manual solely for internal use with this model. Except above, you may not reproduce this
manual in any form, in whole or part, without the prior written consent of PCC and its licensee.