Panasonic kx-tca185, kx-tca285, kx-tca385 operating instructions

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Operating Instructions

KX-TCA185

KX-TCA385

KX-TCA285

DECT 6.0 Portable Station

Model No. KX-TCA185/KX-TCA285/KX-TCA385

Thank you for purchasing this Panasonic product. Please read this manual carefully before using this product and save this manual for future use. KX-TCA385’s handset meets IP65 classification.

For KX-TCA185: Please use only the batteries provided and charge the batteries for about 7 hours before using the handset for the first time. For details, see "Charging the Battery/Batteries" on Page 74 in this manual.

For KX-TCA285/KX-TCA385: Please use only the battery provided and charge the battery for about 3 hours before using the handset for the first time. For details, see "Charging the Battery/Batteries" on Page 74 in this manual.

Document Version: 2013-12

Introduction

Outline

This manual describes information about the installation and operation of the PS (Portable Station) handset and the charger.

Note

R In this manual, the suffix of each model number is omitted unless necessary. R The illustrations such as some keys may differ from the appearance of the actual product. R Certain products and features described in this document may not be available in your country or area.

Consult a certified Panasonic dealer for more information.

Other Information

For Future Reference

Record the information in the space below for future reference.

Note

R The serial number of this product may be found on the label affixed to the inside of the battery

compartment on the back of the handset. You should note the serial number of this unit in the space provided and retain this manual as a permanent record of your purchase to aid in identification in the event of theft.

Trademarks

R The Bluetooth® word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any

use of such marks by Panasonic Corporation is under license.

R Jabra is a registered trademark of GN Netcom A/S. R Plantronics is a registered trademark of Plantronics, Inc. R vCard is a trademark of the Internet Mail Consortium. R All other trademarks identified herein are the property of their respective owners.

Important Information

For Your Safety ...................................................5

Data Security ......................................................8

Additional Information .........................................8

Before Operating the Telephone

Included Accessory ...........................................14

Location of Controls ..........................................17

Handset Functions ............................................20

Basic Operations ..............................................27

Feature Operations

Making Calls .....................................................34

Receiving Calls .................................................37

During a Conversation ......................................38

Useful Features ................................................40

Bluetooth (KX-TCA285/KX-TCA385 only) ........42

Using the Handset Phonebook

Handset Phonebook .........................................46

Storing an Item in the Handset Phonebook ......47

Searching for an item stored in the

Phonebook ........................................................51

Phonebook and vCard Transfer by

Bluetooth ...........................................................53

Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call Log/Incoming Call

Log ....................................................................55

Assigning Hot Keys ...........................................57

Entering Characters ..........................................58

Locking the Handset Phonebook ......................60

Customizing the Telephone

Changing the Initial Settings .............................61

Changing Handset Settings ..............................63

Installation and Setup

Battery Installation ............................................72

Charger Connection ..........................................73

Charging the Battery/Batteries ..........................74

Charger Wall Mounting .....................................75

Attaching the Phone Strap (KX-TCA185/

KX-TCA285 only) ..............................................76

Attaching the Belt Clip (KX-TCA185/KX-TCA285

only) ..................................................................76

Removing the Belt Clip .....................................77

Appendix

Specifications ....................................................78

System Requirements ......................................80

Troubleshooting ................................................82

Error Messages ................................................86

Index

Index..................................................................87

WARNING

CAUTION

W ARNING

Important Information

For Your Safety

To reduce the risk of injury, loss of life, electric shock, fire, malfunction, and damage to equipment or property, always observe the following safety precautions.

Explanation of symbols

The following symbols are used to classify and describe the level of hazard and injury caused when the denotation is disregarded and improper use is performed.

Denotes a potential hazard that could result in serious injury or death.

Denotes a hazard that could result in minor injury or damage to the unit or other equipment.

The following symbols are used to classify and describe the type of instructions to be observed.

This symbol is used to alert users to a specific operating procedure that must not be performed.

This symbol is used to alert users to a specific operating procedure that must be followed in order to operate the unit safely.

General Safety

For safety reasons, do not physically modify the product or any optional equipment.

To prevent possible fire or electric shock, do not expose this product to rain or moisture.

Follow all warnings and instructions marked on this product.

To reduce the risk of electric shock, do not disassemble this product. Only qualified personnel should service this product. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock.

Important Information

Unplug the AC adaptor from the AC outlet and have the product serviced by qualified service personnel in the following cases: A. When the power supply cord or plug is damaged or frayed. B. If liquid has been spilled into this product. C. If the product has been exposed to rain or water. D. If the product does not operate according to this manual. Adjust only the controls that

are explained in this manual. Improper adjustment of other controls may result in damage and may require service by a qualified technician to restore the product to

normal operation. E. If the product has been dropped or damaged. F. If product performance deteriorates.

Do not insert objects of any kind into this product through openings, as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on or in the product.

The use of excessive sound volume through earphones, headphones, or headsets may cause hearing loss.

Switch off the device when in the proximity of areas with potentially explosive atmospheres such as fuel/chemical storage facilities or blasting operations.

Consult the manufacturer of any personal medical devices, such as pacemakers, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of 1920 MHz to 1930 MHz and the output peak power level is less than 0.12 W. When using Bluetooth® devices, the product operates in the frequency range of 2.4000 GHz to 2.4835 GHz and the output peak power level is less than 2.5 mW.)

Do not use the product in health care facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using devices sensitive to external RF (radio frequency) energy.

Unplug the charger from AC outlet if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorized service center.

Batteries pose a choking hazard. Keep them out of reach of children.

Installation

This handset earpiece is magnetized and may retain small ferrous objects.

Do not install the product in any other way than described in relevant manuals.

The product may only be installed and serviced by qualified service personnel.

The AC adaptor should only be connected to the type of electric power supply specified on the charger label. If you are not sure of the type of power supply to your home, consult your dealer or local power company.

Do not allow anything to rest on the power cord. Do not locate the charger where the power cord may be stepped on or tripped on.

Placement

CAUTION

Important Information

Do not place the product on an unstable surface, as a fall may cause serious internal damage.

The AC adaptor is used as the main disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.

The product should never be placed near or over a radiator or other heat source.

Use only the AC adaptor, batteries and charger indicated in this manual.

Do not dispose of batteries in a fire. It may explode. Check with local authorities for special disposal instructions.

For KX-TCA185 only

Do not open or disassemble the batteries. Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic if swallowed.

For KX-TCA285/KX-TCA385 only

Do not open, puncture, crush, or drop the battery. A damaged battery must not be used. This can result in the risk of fire, explosion, overheating, and leaking of the electrolyte.

For KX-TCA285/KX-TCA385 only

Do not touch released electrolyte if the battery leaks. It may cause burns or injury to the eyes or skin. The electrolyte is toxic and may be harmful if swallowed. If you touch it, immediately wash the affected areas with water and seek medical help.

Exercise care in handling batteries in order not to short batteries to conductive materials such as rings, bracelets, and keys. Batteries and/or conductor may overheat and cause burns.

Charge the battery/batteries provided with, or identified for use with, this product only in accordance with the instructions and limitations specified in this manual.

There is a danger of explosion if batteries are incorrectly replaced.

When you leave the product unused for a long period of time, unplug the AC adaptor from the outlet.

Do not use a microwave oven to dry this product.

Do not use the AC adaptor if it has been submerged in water.

Note

R This telephone communicates using digital signals that are difficult to intercept. However, it is possible

that the signals could be intercepted by a third party.

SAVE THESE INSTRUCTIONS

Important Information

Data Security

R To avoid unauthorized access to this product:

– Keep the password (e.g., PIN for registration) secret. – Change the default password. – Set a password that is random and cannot be easily guessed. – Change the password regularly.

R This product can store your private/confidential information. To protect your privacy/confidentiality, we

recommend that you erase the information such as the phonebook from the memory before you dispose of, transfer or return the product, or have the product repaired.

R Set the password when you register the PS to the PBX. R It is recommended that you lock the phonebook or call log to prevent stored information from being

leaked when you carry the PS or if the PS is lost.

Additional Information

Important Safety Instructions

When using your telephone equipment, basic safety precautions, including those below, should always be followed to reduce the risk of fire, electric shock and injury to persons. R Do not use the handset near water, for example, near a bathtub, wash bowl, kitchen sink, or laundry

tub, in a wet basement, or near a swimming pool. (For KX-TCA185/KX-TCA285)

R Do not use the charger near water, for example, near a bathtub, wash bowl, kitchen sink, or laundry

tub, in a wet basement, or near a swimming pool.

R Do not use the telephone in the vicinity of a gas leak to report the leak. R Do not mix old and new batteries. (For KX-TCA185 only)

For Users in the United States Only

FCC and Other Information

Privacy of communications may not be ensured when using this phone.

FCC RF Exposure Warning:

R This product complies with FCC radiation exposure limits set forth for an uncontrolled environment. R To comply with FCC RF exposure requirements, the base unit must be installed and operated 20 cm

(8 inches) or more between the product and all person’s body (excluding extremities of hands, wrist and feet).

R This product may not be collocated or operated in conjunction with any other antenna or transmitter. R The handset may be carried and operated with only the specific provided belt-clip. Other non-tested

belt-clips or similar body-worn accessories may not comply and must be avoided.

FCC ID can be found inside the battery compartment or on the bottom of the units.

Note

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference

Compatible with

Hearing Aid T-Coil

TIA-1083

Important Information

to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: – Reorient or relocate the receiving antenna. – Increase the separation between the equipment and receiver. – Connect the equipment to an outlet on a circuit different from that to which the receiver is connected. – Consult the dealer or an experienced radio/TV technician for help. This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities during off-peak hours, such as early morning or late evening.

CAUTION

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this product.

This unit features a built-in Bluetooth module that can be used to wirelessly connect a Bluetooth headset to the unit. (For KX-TCA285/KX-TCA385 only)

Hearing Aid Compatibility

This telephone provides magnetic coupling for hearing aids as defined by the FCC in 47 CFR Section

68.316. Use only handsets or other acoustic devices with this equipment that are compliant with the hearing aid compatibility requirements of FCC Part 68. When you hold the phone to your ear, noise might be heard in your Hearing Aid. Some Hearing Aids are not adequately shielded from external RF (radio frequency) energy. If noise occurs, use an optional headset accessory or the speakerphone option (if applicable) when using this phone. Consult your audiologist or Hearing Aid manufacturer about the availability of Hearing Aids which provide adequate shielding to RF energy commonly emitted by digital devices.

Compliance with TIA-1083 standard:

Telephone handsets identified with this logo have reduced noise and interference when used with T-Coil equipped hearing aids and cochlear implants.

For Product Service

R Call 1-800-211-PANA (7262) for the location of your nearest authorized service center. R Panasonic’s e-mail address for customer inquiries:

consumerproducts@panasonic.com For customers in the USA and Puerto Rico ONLY.

Important Information

For Users in Canada Only

Industry Canada Notices and Other Information

This product meets the applicable Industry Canada technical specifications.

Note

Operation is subject to the following two conditions: (1) this product may not cause interference, and (2) this product must accept any interference, including interference that may cause undesired operation of the product. Privacy of communications may not be ensured when using this phone. Some wireless telephones operate at frequencies that may cause interference to nearby TVs and VCRs. To minimise or prevent such interference, the wireless telephone should not be placed near, or on top of, a TV or VCR. If interference is experienced, move the wireless telephone farther away from the TV or VCR. This will often reduce, or eliminate, interference. This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter. This Class B digital apparatus complies with Canadian ICES-003.

CAUTION

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this product.

RF Exposure Warning:

R This product complies with IC radiation exposure limits set forth for an uncontrolled environment. R This handset may not be collocated or operated in conjunction with any other antenna or transmitter.

Important Information

R The handset may be carried and operated with only the specific provided belt-clip. Other non-tested

belt-clips or similar body-worn accessories may not comply and must be avoided.

For Best Performance

Operating Range

R The range of operation depends on the topography of your office, weather, or usage conditions,

because signals are transmitted between the CS and the handset by radio waves.

R Normally, you get greater range outdoors than indoors. If there are obstacles such as walls, noise may

interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.

R A handset may not work when it is too far from the CS depending on the structure of the building. R We strongly suggest you hold the bottom half of the handset to ensure better call quality. Because, the

antenna is located in the upper half of the handset.

Noise

Occasional noise or interference may occur due to electromagnetic radiation from objects such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If noise disturbs your telephone calls, keep the handset away from these electrical appliances.

Environment

R Keep the product away from heating appliances and devices that generate electrical noise, such as

fluorescent lamps and motors. These noise sources can interfere with performance of the product.

R Do not place the product in rooms where the temperature is less than 0 °C (32 °F) or greater than

40 °C (104 °F).

R To avoid damage, charge the battery only in temperatures ranging from 5 °C (41 °F) to 40 °C (104 °F).

(For KX-TCA285/KX-TCA385 only)

R Allow 10 cm (3-15/16 in) clearance around the product for proper ventilation. R Avoid environments with excessive smoke, dust, moisture, mechanical vibration, shock, or direct

sunlight.

R The apparatus is designed to be installed and operated under controlled conditions of ambient

temperature and a relative humidity.

Routine Care

R Unplug the charger from the AC outlet before cleaning. R Wipe the product with a soft cloth. R Do not clean the product with abrasive powder or with chemical agents such as benzine or thinner. R Do not use liquid cleaners or aerosol cleaners. R Clean the terminal of the charger periodically.

Placement

R Do not place heavy objects on top of the handset and charger. R Care should be taken so that objects do not fall onto, and liquids are not spilled into, the product. R Place the charger on a flat surface. If the charger is mounted on the wall, install it straight.

Bluetooth (KX-TCA285/KX-TCA385 only)

R A Bluetooth headset can communicate with the handset within a range of approximately 10 m (32.8 ft).

The connection may be subject to interference from obstructions such as walls or electronic devices. For best performance, we recommend using a Bluetooth headset within 1 m (3.28 ft) of the handset.

R This unit complies with the Bluetooth wireless technology 2.0 specification.

Water resistance (KX-TCA385’s handset only)

The handset is designed to be water-resistant, and meets IPX5 classification for water protection. You can use the handset with wet hands.

R Do not immerse in water or leave under running water. R Keep the handset away from salt water and corrosive liquids.

Important Information

R If the handset is wet, wipe with a soft dry cloth. R The charger is not designed to be water-resistant. Do not place the handset on the charger if the

handset is wet.

Drop resistance (KX-TCA385’s handset only)

The handset is designed to be drop-resistant, however, it should not be thrown or stepped on.

Dust resistance (KX-TCA385’s handset only)

The handset is designed to be dust-resistant, and meets IP6X classification for dust protection.

Battery Information

After batteries are fully charged (at 25 °C [77 °F]):

Operation Operating Time

While Talking

(Backlight off *1, Bluetooth off *2)

While not in use (Standby) Up to about 200 H

*1 When the "Talking" setting of "Backlight" is set to "Off". For details, see "Display Option" on

Page 68.

*2 KX-TCA285/KX-TCA385 only R Operating time may be shorter than listed above depending on usage conditions and ambient

temperature.

R Batteries will drain slowly even while the handset is turned off. R The handset can receive calls while charging.

Battery consumption increases when the handset is out of range (if "

R Clean the handset and the charger contacts with a soft, dry cloth once a month. Clean more

often if the unit is subject to grease, dust or high humidity. Otherwise batteries may not charge

properly.

KX-TCA185: Up to about 11 H

KX-TCA285/KX-TCA385: Up to about 13 H

" flashes, turn the handset off).

Low Battery Warning

Batteries needs to be charged in the following situations:

R The battery level indicator displays as empty (" R "Charge Battery" is displayed. In this situation, the handset cannot be operated.

*1 If the low battery warning occurs during a conversation, the handset will turn off in one minute.

Replacing the Battery (KX-TCA285/KX-TCA385 only)

If the battery level indicator displays as empty ("

the battery has been fully charged, the battery should be replaced. Before replacing the battery, make sure the low battery warning is displayed, then turn off the power to prevent memory loss. Replace the battery and charge the new battery for about 3 hours. If you replace the battery before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the handset as normal with the new battery installed. To install the battery, see "Battery Installation" on Page 72. When the low battery warning is displayed, charge the battery for about 3 hours. The battery strength icon will then display the correct reading.

R Please use only Panasonic batteries. For details, consult your administrator or dealer. R There is a danger of explosion if the battery is incorrectly replaced.

") and the alarm sounds*1.

") after using the phone for a short time, even when

Important Information

A lithium ion/polymer battery that is recyclable powers the product you have purchased. Please call 1-800-8-BATTERY for information on how to recycle this battery.

Replacing the Batteries (KX-TCA185 only)

If the battery level indicator displays as empty (" ") after using the phone for a short time, even when

the batteries have been fully charged, the batteries should be replaced. Before replacing the batteries, make sure the low battery warning is displayed, then turn off the power to prevent memory loss. Replace the batteries and charge the new batteries for about 7 hours. If you replace the batteries before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the handset as normal with the new batteries installed. To install the batteries, see "Battery Installation" on Page 72. When the low battery warning is displayed, charge the batteries for about 7 hours. The battery strength icon will then display the correct reading.

R Please use AAA Ni-MH 1.2 V, 700 mAh batteries only. (For details, consult your dealer.) R There is a danger of explosion if the batteries are incorrectly replaced.

Nickel metal hydride batteries that are recyclable power the product you have purchased. Please call 1-800-8-BATTERY for information on how to recycle these batteries.

Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries (KX-TCA185 only)

Batteries, due to their construction, undergo some wear and tear. The lifetime of batteries also depends on correct maintenance. Charging and discharging are the most important factors. You should take notice of the following to maintain the life of the batteries as long as possible. Ni-MH batteries have a kind of memory, the "memory effect". If fully charged batteries are used several times only for 15 minutes in the handset and then recharged, the capacity of the batteries will be reduced to 15 minutes due to the memory effect. Therefore you should discharge the batteries completely, i.e. use

them in the handset until the battery level indicator displays as empty ("

described in the manual. After the memory effect has occurred, it is possible to achieve almost complete capacity of the Ni-MH batteries by charging and discharging several times one after another. Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient temperature. At temperatures under 0 °C, the self-discharge will be the lowest. High humidity and high temperatures support the self-discharge. Also long-term storage will lead to self-discharge.

CAUTION

RISK OF EXPLOSION IF BATTERIES ARE REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.

"). Then recharge them as

Before Operating the Telephone

Included Accessory

KX-TCA185

AC adaptor: 1

[Part No.] PNLV226

Charger: 1

[Part No.] PNWETCA185M

Belt Clip: 1 Belt Clip Holder: 1

[Part No.] PNKE1118Z1 [Part No.] PSKE1040Z4

*1 Rechargeable AAA Ni-MH 1.2 V, 700 mAh batteries *2 The battery cover comes attached to the handset.

R To order accessories, call toll-free 1-800-332-5368. (For users in the United States only) R Part numbers are indicated in brackets for each accessory.

Battery*1: 2 Battery Cover*2: 1

KX-TCA285

AC adaptor: 1

Before Operating the Telephone

[Part No.] PNLV226

Charger: 1

[Part No.] PNWETCA285M

Belt Clip: 1 Belt Clip Holder: 1

[Part No.] PNKE1142Z1 [Part No.] PSKE1040Z4

*1 For details, consult your administrator or dealer. *2 The battery cover comes attached to the handset.

R To order accessories, call toll-free 1-800-332-5368. (For users in the United States only) R Part numbers are indicated in brackets for each accessory.

Battery*1: 1 Battery Cover*2: 1

Before Operating the Telephone

KX-TCA385

AC adaptor: 1

[Part No.] PNLV226

Charger: 1

[Part No.] PNWETCA385M [Part No.] PNKK1071Z1

Belt Clip Replacement Cover: 1

[Part No.] PNKE1168Z1

*1 For details, consult your administrator or dealer. *2 The battery cover comes attached to the handset.

R To order accessories, call toll-free 1-800-332-5368. (For users in the United States only) R Part numbers are indicated in brackets for each accessory.

Battery*1: 1 Battery Cover*2: 1

Location of Controls

INT

KX-TCA185

The headset is an optional accessory.

Open the cover.

Before Operating the Telephone

[Back View]

INT

Before Operating the Telephone

KX-TCA285

The headset is an optional accessory.

Open the cover.

KX-TCA385

[Back View]

Before Operating the Telephone

A Ringer/Charger Indicator B Headset Jack (KX-TCA185/KX-TCA285)

The following wired headsets can be used with this unit. (Not all operations with the headsets can be guaranteed.) R Panasonic KX-TCA400 and KX-TCA430 The headset is an optional accessory. For up-to-date information about headsets that have been tested with this unit, please contact your dealer.

C TALK/SP-PHONE (Speakerphone) Key

Used to make or answer calls, or toggle between Receiver mode and Hands-free mode during a conversation. During a conversation using a wired headset, Hands-free mode does not work.

D Navigator Key

The Navigator Key includes four arrow keys and a center key. The arrow keys are used to adjust the ringer/receiver volume or move the cursor to select an item. The center key is used to confirm a selection. If in standby mode, pressing the keys perform the following functions: – LEFT ( ) ® Used to perform various common functions quickly.

– UP ( ) ® Used to display the Incoming call log. – RIGHT ( ) ® Used to display the Flexible Key list. – DOWN ( ) ® Used to display the Incoming call log. – CENTER ® Used to display the Menu.

In this manual, when a procedure instructs you to "press [CENTER] key to confirm the selection.

E HOLD Key

Used to place a call on Hold.

F Silent Mode Key

Used to turn Silent Mode on or off when pressed for more than 2 seconds in standby mode.

G Message Key

Used to leave a message waiting indication, or to call back the party who left a message waiting indication.

H Receiver I Display J Soft Keys

The handset features 3 soft keys. By pressing a soft key, you can select the feature shown directly above it on the display.

K POWER/CANCEL Key

Used to end calls, exit the phonebook or Function mode. Press and hold this key to turn the handset on or off.

L TRANSFER/CLEAR Key

Used to transfer a call to another party, or to clear digits or characters.

M INTERCOM Key

Used to make or answer intercom calls.

N Microphone O Charge Contacts P Strap Holes

Used to attach phone straps and similar items.

Q Speaker

", you can also press the

Before Operating the Telephone

Handset Functions

Setting the Password

The handset password is not set by default. You must register a handset password (4 digits) before use. You cannot use the following features without setting a password:

R Phonebook lock (See Page 60.) R "Manual&Password" or "Auto&Password" for Key lock type (See "Key Option" on Page 66.) R Reset Handset (See "Other Option" on Page 70.)

To set

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Other Option" by pressing the arrow keys, and then press .

4. Select "Change Password" by pressing the arrow keys, and then press .

5. Enter a new password (4 digits [0–9]).

6. Verify the password by entering it again as in step 5.

Note

R To avoid unauthorized access to this product:

– Set a password that is random and cannot be easily guessed. – Change the password regularly.

R Make a note of the password so that you will not forget it.

Key Lock

or the [CENTER] navigation key.

You can lock all keys other than the Navigator Key while the handset is in standby mode. One of 4 key lock types can be selected. For details, see "Key Option" on Page 66.

To lock

Press and hold or the [CENTER] navigation key for more than 2 seconds to lock the handset

keys. The icon will be displayed to indicate that the keys are locked.

To unlock

To unlock the handset keys, press and hold or the [CENTER] navigation key for more than 2

seconds. The icon will change to to indicate the keys have been unlocked.

Note

R If you select "Manual&Password" or "Auto&Password" for Key lock type, you need to enter the

password to unlock the handset.

R If no password has been set, you cannot select "Manual&Password" or "Auto&Password" for Key lock

type. To set the password, see "Setting the Password" on Page 20.

Silent Mode

Silent Mode turns off the ringer and sets the handset to vibrate when calls are received. This can be useful in situations where you do not want to be disturbed, such as during a meeting. When Silent Mode is active, the following features are turned off or set as specified automatically, regardless of their settings.

Before Operating the Telephone

R Ringer Volume R Ring On Charger R Auto Answer R Key Tone R Vibrate (Vib.&Ring)

To set or cancel

To set or cancel Silent Mode, press and hold for more than 2 seconds.

Note

R If you set the handset on the charger during Silent Mode, the handset will not vibrate. R When Silent Mode is set, the low battery alarm will not be heard in standby mode. R When Silent Mode is set, confirmation sounds for setting the ring pattern or ring volume will not play.

*1 Please note that if you set the handset on the charger while receiving an incoming call, vibration will

stop. Once the vibration stops, the handset will not vibrate again for that call, even if the handset is lifted up again. (If "Quick Answer" is set, lifting up the handset will answer the call.)

Residential Mode and Office Mode

You can choose one of the following modes depending on how you intend to use the handset: – Residential Mode

This mode is designed for residential use.

– Office Mode

This mode is designed for business use.

Note

R The soft keys and procedures vary depending on the mode. R Please note that the soft keys and procedures in this manual are based on Residential mode. R For details about soft keys differences, see “Soft Keys” on Page 25. R For details about procedure differences, see “Operation Outline for Residential Mode” on Page 27

and “Operation Outline for Office Mode” on Page 28.

Advanced Voice Clarity

When Advanced Voice Clarity is enabled, environmental noise is reduced to improve and maintain sound quality for the other party in the conversation. Receiver volume is also increased according to the level of environmental noise. It is useful in noisy environments such as warehouses, manufacturing plants, restaurants, and garages. Advanced Voice Clarity can be enabled by default for regular use, or toggled on/off during a call.

Enabling or disabling Advanced Voice Clarity

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select "Talk Option" by pressing the arrow keys, and then press

4. Press [ ] or [ ] to select "Voice Clarity", and then press .

5. Press [ ] or [ ] to select "On" or "Off", and then press .

Temporarily enabling or disabling Advanced Voice Clarity during a call

You can enable or disable Advanced Voice Clarity during a call by doing either of the following:

Before Operating the Telephone

a. Press or the [CENTER] navigation key, then select "Voice Clarity" by pressing the arrow keys,

and then press or

b. Press

Page 66.

Note

R Advanced Voice Clarity can be used only in Receiver mode. It cannot be used in Hands-free mode. If

Hands-free mode is enabled during a call while Advanced Voice Clarity is enabled, Advanced Voice Clarity will be temporarily disabled.

. To display the soft key, edit the displayed soft keys. See "Key Option" on

Power Save Mode

Power Save Mode turns off the ringer, LCD backlight, and/or key backlight automatically after a set number of seconds have passed while receiving a call. For details about adjusting power save mode settings, see "Incoming Option" on Page 64.

Editing the Standby Display Name

You can edit the name displayed when the handset is in standby mode.

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select "Display Option" by pressing the arrow keys, and then press

4. Select "Standby Display" by pressing the arrow keys, and then press .

5. Press [ ] or [ ] to select "Edit", and then press .

6. Enter a name (max. 16 characters), and then press R To enter characters, see Page 58.

Changing the Usage Mode (Residential Mode/Office Mode)

You can edit the name displayed when the handset is in standby mode.

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Other Option" by pressing the arrow keys, and then press .

4. Select "Residential Mode" by pressing the arrow keys, and then press .

5. Press [

"On": Residential mode "Off": Office mode

or the [CENTER] navigation key.

] or [ ] to select "On" or "Off", and then press .

Display

Pictograph

Before Operating the Telephone

Within range of a Cell Station (CS)

Out of range Full

Intercom Indicator

Off-hook Status Low

Phonebook Needs to be charged.

Voice Message

Bluetooth on, no Bluetooth headset connection (KX-TCA285/ KX-TCA385 only)

Bluetooth on, Bluetooth headset connected (KX-TCA285/KX-TCA385 only)

Incoming Call Log

Outgoing Call Log

Navigation Key Guidance

Handset Status Information

Call Forwarding (See Page 40.)

Do Not Disturb (See Page 40.) Vibration (See Page 33.)

Silent Mode (See Page 20.) Auto Answer (See Page 30.)

Battery Indicator

Ringer Off (See Page 33.)

Time Display

Before Operating the Telephone

Date or Missed Call Display Handset number and Name Soft Keys

For more information, see Page 25.

Note

R Example images of the display in this manual are samples only, and the actual screen on your phone

may vary in color and/or appearance.

Before Operating the Telephone

Soft Keys

Icons and information shown on the display will vary depending on the context. To select an item shown on the display, press the corresponding soft key.

Opens the Phonebook. Pressing this key for more than 2 seconds locks the Phonebook.

Displayed when in Phonebook Lock. Pressing this key and then entering the password (default: not registered), unlocks the Phonebook temporarily. Pressing for more than 2 seconds, then entering the password (default: not registered), unlocks the Phonebook. If no password has been set, you cannot lock the Phonebook.

Stores a new item in the Phonebook. Turns the microphone mute feature on

Opens the PBX System Phonebook. Turns the ringer off.

Opens the PBX Extension Phonebook. Opens the main menu. Pressing this key

Displays the caller information stored in the Handset Phonebook while receiving a call.

Displays the caller information stored in the system while receiving a call.

Establishes a multiple-party conversation (Conference).

Searches for an item in the Phonebook alphabetically.

Displayed when in Alphabetic character entry mode. Pressing this key switches to Numeric character entry mode.

Displayed when in Numeric character entry mode. Pressing this key switches to Greek character entry mode.

Disconnects the current call and allows you to make another call without hanging up.

Displayed when in Special character (Extended 1) entry mode. Pressing this key switches to Special character (Extended 2) character entry mode.

Inserts a dialing pause.

Clears digits or characters.

or off during a conversation. Flashes when Mic Mute is on.

for more than 2 seconds locks all keys.

Returns to the previous display.

Opens the list menu (edit/delete in the Phonebook, etc.).

Confirms the entry.

Displayed when in Key Lock mode. Pressing this key for more than 2 seconds unlocks the keys.

Advances to the next display.

Used to delete the setting.

Displayed when it is possible to use an arrow key to make a selection.

Displayed when the corresponding soft key has no function.

Before Operating the Telephone

Displays a list of flexible CO keys. Used to set/clear the Auto Answer mode.

Displays a list of Phonebooks and call logs.

Displays the Outgoing Call Log. Used to set Call Forwarding and Do Not

Displays the last dialed number. Used to select an item when in setting

Opens the Incoming Call Log. Used to select AM or PM when setting

Opens the Group Log. Used to save a setting.

Activate/deactivate Noise Reduction.

*1 This function is only available in Office mode.

Used to enter PBX Personal Programming mode.

Disturb.

mode.

the Memo Alarm feature.

— —

Caller ID

If an outside call that contains Caller ID information (a caller’s name and telephone number) is received, this information will be logged in the incoming call log and displayed on the handset in one of the two following ways: – If the caller’s information is stored in the PBX, that information can be displayed.

– If the caller’s information is stored in the handset, that information can be displayed.

R If information is stored in both the PBX and in the handset for the same caller, you can choose which

information will be displayed on the handset. Caller information stored in the PBX is displayed by default. See "Display Option" on Page 68. If you set the handset to display the caller information stored in the handset, caller information stored in the PBX will only be displayed if the caller information is not stored in the handset.

When receiving a call, you can display the information stored in the handset by pressing , and

display the information stored in the PBX by pressing .

R The caller information can be displayed even if a line access number, outside line number, or P

( ) is stored in the Phonebook. See "Other Option" on Page 70.

[Handset Phonebook]

[Incoming Call Log]

[Outgoing Call Log]

[PBX System Phonebook] [PBX Extension Phonebook] [Group Log]

[Function Keys]

[In standby mode]

[Flexible CO Keys]

[Main Menu]

Select the desired item, then press .

Before Operating the Telephone

Basic Operations

Operation Outline for Residential Mode

Screen Transition Diagram

Handset functions are accessed through the display menu and selected with the Navigator Key and soft keys.

Pressing the Navigator Key [ ] displays the phone number.

[Handset Phonebook]

[Incoming Call Log]

[Outgoing Call Log]

[PBX System Phonebook] [PBX Extension Phonebook] [Group Log]

[Function Keys]

[In standby mode]

[Flexible CO Keys]

[Main Menu]

Before Operating the Telephone

R To enter characters, see Page 58. R To search for an item in the Phonebook, see Page 51.

Operation Outline for Office Mode

Screen Transition Diagram

Handset functions are accessed through the display menu and selected with the Navigator Key and soft keys. The guidance display is shown in standby mode for easy operation.

Pressing the Navigator Key [ ] displays the phone number.

R To enter characters, see Page 58. R To search for an item in the Phonebook, see Page 51.

Function Menus

Press the Navigator Key to display the main and sub menus.

Main Menu—While in Standby Mode

Incoming Log:

Enters the Incoming Call Log.

Ringer Volume:

Accesses the "Ringer Volume" setting.

New Phonebook:

Stores a new item in the Phonebook.

Setting Handset:

Accesses the "Setting Handset" setting.

PBX Program:

Enters PBX Personal Programming mode. For PBX Personal Programming, refer to the user documentation

for your PBX. Press

mode.

Memo Alarm:

Accesses the "Memo Alarm" settings.

Sub Menu—While Off-hook/During a Conversation

Before Operating the Telephone

to exit from PBX Personal Programming

Phonebook:

Opens the Phonebook.

New Phonebook:

Stores a new item in the Phonebook.

Outgoing Log:

Enters the Outgoing Call Log.

Incoming Log:

Enters the Incoming Call Log.

Mute:

Turns the microphone mute feature on or off during a conversation.

Voice Clarity:

Turn the Advanced Voice Clarity feature on or off.

Before Operating the Telephone

Function Keys

Handset functions can be activated through the display key list. Press the Navigator Key to display the function key list.

1: Redial

Redials the last dialed number.

2: Fwd/DND

Displays and/or sets Call Forwarding and Do Not Disturb.

3: Flash/Recall

Disconnects the current call and allows you to make another call without hanging up.

4: Auto Answer

Answers an incoming call automatically in Hands-free mode. is

displayed in standby mode.

5: Conference

Establishes a multiple-party conversation.

6: Pause

Inserts a dialing pause.

7: H/S Phonebook

Makes a call using the Handset Phonebook.

8: PBX Phonebook

Makes a call using the PBX System Phonebook.

9: Ext Phonebook

Makes a call using the PBX Extension Phonebook.

0: PBX Program

Enters PBX Personal Programming mode. Press to exit from PBX

Personal Programming mode.

: Incoming Log

Makes a call using the Incoming Call Log.

: Outgoing Log

Makes a call using the Outgoing Call Log.

Shortcut Combinations

Redial

Fwd/DND PBX Phonebook

H/S Phonebook

Key numbers

Before Operating the Telephone

Flash/Recall Ext Phonebook

Auto Answer PBX Program

Conference Incoming Log

Pause Outgoing Log

R For operation, see Page 34. R To edit the function key list, see "Key Option" on Page 66.

Flexible CO Keys

A flexible CO key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Press [LINE] or the Navigator Key [ ] to display the flexible CO key list. Here you can access the 12 flexible CO keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone.

[Example]

Understanding the Flexible CO Keys

Color of key numbers Line status

On You are currently using this line.

Green

Red

No color This line is idle.

*1 The meanings of these colors of key numbers vary depending on the status of the outside line.

R To select a key, press its key number, or press the Navigator Key [ ] or [ ] to select the desired key

and press

R To edit the names of Flexible CO Keys, see Page 32.

flashing rapidly

flashing slowly You have a call on hold on this line.

On This line is in use by someone else.

flashing rapidly

flashing slowly Someone has a call on hold on this line.

You have an incoming call on this line. (An outside call is coming in on a single extension.)

You have an incoming call on this line. (An outside call is coming in on multiple extensions simultaneously.)

Before Operating the Telephone

Selecting the Display Language

You can select the language displayed on your handset.

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select "Display Option" by pressing the arrow keys, and then press .

4. Select "Language" by pressing the arrow keys, and then press

5. Press [ ] or [ ] to select the desired language*1, and then press .

*1 You can select "Auto" or one of the 15 languages below:

English, Deutsch, Español, FRANÇAIS, Italiano, Dansk, Nederlands, Svenska, ΕΛΛΗΝΙΚΑ, Magyar, Português, Polski, slovensky, čeština, Hrvatski

R When set to "Auto", the language settings of the PBX will be used. R The display language of both the handset and PBX can be selected, and both should be set to the

same language.

R The handset will restart after changing the Display Language.

or the [CENTER] navigation key.

Changing the Handset Phone Number Display

You can change the display of the handset’s phone number when the handset is in standby mode.

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Display Option" by pressing the arrow keys, and then press .

4. Select "Standby Display" by pressing the arrow keys, and then press .

5. Press [

or the [CENTER] navigation key.

] or [ ] to select the desired item, and then press .

Note

R By default, "Handset Number" is selected. R For details about standby display settings, see "Display Option" on Page 68.

Editing the Names of the Flexible CO Keys

You can edit a name for each Flexible CO Key of the handset.

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Key Option" by pressing the arrow keys, and then press .

4. Press [ ] or [ ] to select "F-CO Key Name" and then press .

5. Press [ ] or [ ] to select the desired base (Base 1–4), and then press .

6. Select the desired flexible CO key by pressing the arrow keys, and then press

7. Enter a name (max. 12 characters), and then press . R To enter characters, see Page 58.

or the [CENTER] navigation key.

Adjusting the Ringer Volume

1. Press or the [CENTER] navigation key.

2. Select "Ringer Volume" by pressing the arrow keys, and then press .

Before Operating the Telephone

3. Press [ ] or [ ] to select the desired setting (Step Up, Step Down, Level 1–6, Off), and then press

R To set the ringer pattern, see "Incoming Option" on Page 64.

Changing the Vibrate Setting

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Incoming Option" by pressing the arrow keys, and then press .

4. Select "Vibrate" by pressing the arrow keys, and then press

5. Press [ ] or [ ] to select the desired setting (Vib.&Ring, Vib.®Ring, Off), and then press . R To set Vibrate only, without ringing, select "Vib.&Ring" and set the Ringer Volume to "Off", or turn

Silent Mode on. See Page 20.

Adjusting the Ringer Volume or Turning the Ringer off

1. Press or the [CENTER] navigation key.

2. Select "Ringer Volume" by pressing the arrow keys, and then press .

3. Press [

Note

R When using the unit in a loud environment, it is recommended to set the Ringer Type to "1", "2", "9",

"30" or "32", and the Vibrate setting to "Vib.&Ring".

R For details about setting the ringer pattern, see "Incoming Option" on Page 64.

] or [ ] to select the desired setting (Step Up, Step Down, Level 1–6, Off), and then press

Adjusting the Ringer Volume or Turning the Ringer off while Ringing

While receiving a call

To adjust the ringer volume, press [ ] or [ ] to adjust the volume.

To turn the ringer off, press or .

*1 The adjusted volume level will also be used for subsequent calls.

Note

R If you attach the headset while receiving an incoming call, the ring from the handset does not switch to

the headset. If you attach the headset before receiving an incoming call, and headset tone is set to "On", a tone will be heard from the headset. If Vibrate is set to "On", the handset will vibrate whether a headset is attached or not. For details, see "Incoming Option" on Page 64.

Adjusting the Receiver/Speaker/Headset/Bluetooth headset Volume

During a conversation, press [

*1 KX-TCA285/KX-TCA385 only

] or [ ] to adjust the volume (Level 1–6).

Feature Operations

Making Calls

Note

R To enter characters, see Page 58. R You can confirm that the number was dialed correctly before calling (Predialing) by entering the

number, then pressing .

R To clear an entire number while predialing, press for more than 1 second. R If an outside call is received from a phone number stored in the Handset Phonebook, the number and

name of the caller will be displayed in the call log.

R To cancel dialing, press R If " " flashes, move closer to the CS and dial again.

Calling

To an extension

1. Press .

2. Dial an extension number.

3. Talk.

To an outside party [Using the Line Access Numbers]

1. Press

2. Enter 9. Or, enter 8, and then dial an outside line group number.

3. Dial an outside party’s phone number.

4. Talk.

[Using Flexible CO Keys]

1. Press [

2. Press an idle flexible CO key number [0–9, , ]. Or, select an idle flexible CO key by pressing the arrow keys, and then press .

3. Dial an outside party’s phone number.

4. Talk.

Using the Outgoing Call Log

1. Press

2. Press [ ] or [ ] to select an entry in the outgoing call log, and then press .

3. Talk.

*1 When a call is made using the PBX System Phonebook, the called party’s name is not stored in the

Outgoing Call Log. To log the name as well as the number, copy the item into the Handset Phonebook before dialing it. See Page 49.

Feature Operations

Using the Incoming Call Log

1. Press [

2. Press [

3. Talk.

Using the Group Log

1. Press .

2. Press [ ] or [ ] to select "Group Log", and then press

3. Dial an ICD group extension number, and then press .

4. Press [

5. Talk.

Using the Handset Phonebook

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press

3. Enter a name.

4. Press .

5. Select an item in the phonebook, and then press

6. Talk.

*1 To store an item in the Phonebook, see Page 47.

To search for an item in the Phonebook, see Page 51 .

*2 This step can be omitted.

Using the PBX System Phonebook

1. Press

2. Press [ ] or [ ] to select "PBX Phonebook", and then press

3. Enter a name.

4. Press .

5. Select an item stored in the phonebook, and then press .

6. Talk.

*1 When a call is made using the PBX System Phonebook, the called party’s name is not stored in the

Outgoing Call Log. To log the name as well as the number, copy the item into the Handset Phonebook before dialing it. See Page 49.

*2 To store an item in the Phonebook, see Page 49.

To search for an item in the Phonebook, see Page 52.

*3 This step can be omitted.

Using the PBX Extension Phonebook

1. Press .

2. Press [ ] or [ ] to select "Ext Phonebook", and then press

3. Enter a name.

4. Press .

5. Select an item stored in the phonebook, and then press .

6. Talk.

] or [ ].

] or [ ] to select an entry in the incoming call log, and then press .

] or [ ] to select an entry in the group log, and then press .

*1*2

Feature Operations

*1 To store an item in the Phonebook, see Page 49.

To search for an item in the Phonebook, see Page 52.

*2 This step can be omitted.

One-touch Dialing

To store

1. Press

2. Select "PBX Program" by pressing the arrow keys, and then press .

3. Press [ ].

4. Select a flexible CO key by pressing the arrow keys, and then press

5. Enter 2.

6. Enter the desired number, and then press

If you press [ ] and then enter 0, you can skip Step 2.

To dial

1. Press

2. Press [

3. Select a One-touch Dialing key by pressing the arrow keys, and then press .

4. Talk.

or the [CENTER] navigation key.

Hot Key Dialing

1. Press the dialing key assigned as a Hot Key for more than 1 second.

2. Press [

3. Do one of the following:

R Press R Press a hot key number [0–9] for a set number of seconds.

4. Talk.

*1 To assign a phone number to a Hot Key, see Page 55. *2 This operation is available only when Hot Key dialing is set to "Auto".

To select the type of Hot Key dialing, see Page 57.

] or [ ] to select the desired item, if required.

INT

Feature Operations

Receiving Calls

Note

R If an incoming call is directed to PS ring groups, the flexible CO keys will not flash. Please press TALK

key to answer the call.

R Please consider the following when "Quick Answer" is set to "On". If a brief power failure occurs when

the handset is receiving a call on the charger, – if "Talk On Charger" is set to "Off" (default), the call may be disconnected after being answered. – if "Talk On Charger" is set to "On", the call may be answered automatically. In this case, please note

that privacy rights may be violated or sensitive information may be transmitted to unauthorized parties.

R You can also answer a call using the following features:

– Any Key Answer (See "Answer Option" on Page 66.) – Quick Answer (See "Answer Option" on Page 66.) – Auto Answer (See "Answer Option" on Page 66.)

R You can select the ringer, LED, and vibrate pattern for each type of incoming call. See "Incoming

Option" on Page 64.

An Intercom Call/An Outside Call/A Group Call

To answer an intercom call, an outside call or a group call, press .

An Intercom Call

To answer an intercom call.

1. Press

2. Talk.

An Outside Call on a specific line

1. Press [ ].

2. Press a rapidly flashing flexible CO key [0–9, Or, select a rapidly flashing flexible CO key by pressing the arrow keys, and then press .

3. Talk.

, ].

INT

Feature Operations

During a Conversation

Transferring a Call

To an extension

1. Press .

2. Enter an extension number.

3. Talk.

4. Press

To an outside party

1. Press .

2. Enter 9. Or, enter 8, and then enter an outside line group number.

3. Enter an outside phone number.

4. Talk.

5. Press

R To return to the call before the transfer destination answers, press

Holding a Call

To hold (Regular Hold)

1. Press

2. Press .

To hold (Exclusive Call Hold)

1. Press .

2. Press .

3. Press

To retrieve a call [An Intercom Call]

1. Press

2. Talk.

[An Outside Call]

1. Press [ ].

2. Press a slowly flashing flexible CO key [0–9, , ]. Or, select a slowly flashing flexible CO key by pressing the arrow keys, and then press

3. Talk.

R The method used to hold a call depends on the Call Hold mode (Regular Hold/Exclusive Call Hold).

Ask your manager what the current mode is.

Feature Operations

R To hold several outside calls, you need to assign Flexible CO Keys ("Single Line"/"Loop Line"/"Trunk

Group") as necessary beforehand.

Three-party Conference

To add another party during a conversation

1. Press [ ] during a conversation.

2. Enter 5.

3. Dial the party you want to add to the conversation.

4. After the called party answers, press [

5. Enter 5.

6. Talk with multiple parties.

To leave a conference

1. Press [ ] during a conversation.

2. Enter 5.

Feature Operations

Useful Features

Call Forwarding

1. Press

2. Enter

3. Press a dial key to select the types of calls to apply this feature to. 0: Both outside and intercom calls 1: Outside calls only 2: Intercom calls only

4. Press a dial key to select the status. 2: All calls 3: Busy 4: No answer 5: Busy/No answer 7: Follow Me 8: Follow Me Cancel 0: Cancel

5. Do one of the following:

R Enter an extension number, and then enter R Enter an outside line access number, an outside phone number, and then enter .

6. Press .

*1 If you enter 7 or 8 in Step 4, enter your extension number, and then you can skip Step 5. *2 If you enter 0 in Step 4, you can skip Step 5.

71.

Do Not Disturb

1. Press .

2. Enter

3. Press a dial key to select the types of calls to apply this feature to.

4. Press a dial key to select the setting.

5. Press .

71.

0: Both outside and intercom calls 1: Outside calls only 2: Intercom calls only

1: Set 0: Cancel

Message Waiting

Caller [To leave a message waiting indication]

When the called extension is busy or does not answer.

1. Press *1 or enter 4.

2. Press .

For KX-TCA185, press

Feature Operations

[To cancel a message waiting indication]

1. Press .

2. Enter

3. Enter the extension number.

4. Press .

Called extension [To call back]

1. Press

2. Press *1 or enter 702.

3. Talk.

[To clear message waiting indications left on your extension]

1. Press

2. Enter

3. Enter your extension number.

4. Press .

*2 You can register a Flexible CO Key to the clear message waiting indications feature (for One-touch

To register

1. Press or the [CENTER] navigation key.

2. Select "PBX Program" by pressing the arrow keys, and then press .

3. Press [

4. Select a flexible CO key by pressing the arrow keys, and then press .

5. Enter 2.

6. Enter 700.

7. Enter your extension number, and then press .

8. Press .

700.

For KX-TCA185, press

operation).

To clear message waiting indications (One-touch operation)

1. Press [ ].

2. Select a One-touch Dialing key by pressing the arrow keys, and then press .

3. Press

Feature Operations

Bluetooth (KX-TCA285/KX-TCA385 only)

You can use Bluetooth to connect to a Bluetooth wireless headset and transfer phonebook data from a cell phone. The following Bluetooth headsets can be used with this unit. (Not all operations with the headsets can be guaranteed.) – Selected Plantronics®-brand headsets – Selected GN Netcom Jabra®-brand headsets

Turning Bluetooth On or Off

Before using Bluetooth to connect to a wireless Bluetooth headset or to a cell phone, Bluetooth must be set to "On" in the handset settings.

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [

4. Press [ ] or [ ] to select "On/Off", and then press .

5. Press [ ] or [ ] to select "On" or "Off", and then press .

Setting and Changing the Bluetooth PIN Number

Before using Bluetooth to connect to a cell phone, you must set the Bluetooth PIN number in the handset settings.

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "Cell Phone", and then press .

5. Press [ ] or [ ] to select "Change BT PIN", and then press .

6. Enter the old PIN number.

7. Enter a PIN number (4 digits), and then press .

8. Re-enter the same PIN number as in step 7, and then press

*1 If a PIN number has not been set previously, skip this step and continue to step 7.

Note

R The valid digits are 0–9.

] or [ ] to select "Bluetooth Option", and then press .

or the [CENTER] navigation key.

Registering and Deregistering the Bluetooth Headset

You can use a wireless Bluetooth headset with a handset. Before using a Bluetooth headset, you must register it to a handset.

Registering a Bluetooth Headset Note

R Perform any procedures on the headset necessary for registering it before configuring the settings on

the handset. Otherwise, the Bluetooth headset may not be registered.

Feature Operations

[To register a Bluetooth headset when none is registered]

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "BT Headset", and then press .

5. Enter the headset’s Bluetooth PIN number, and then press .

Note

R Up to 4 digits can be entered for the Bluetooth headset’s PIN number.

[To register a Bluetooth headset when one is already registered]

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [

5. Press [ ] or [ ] to select "Registration", and then press .

6. Press [ ] or [ ] to select "Register", and then press .

7. Enter the headset’s Bluetooth PIN number, and then press .

Note

R Only one Bluetooth headset can be registered to the handset. Registering a new Bluetooth headset

overwrites the current registration.

R Up to 4 digits can be entered for the Bluetooth headset’s PIN number.

Deregistering the Bluetooth Headset

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [

5. Press [ ] or [ ] to select "Registration", and then press .

6. Press [ ] or [ ] to select "Deregister", and then press .

7. Press [ ] or [ ] to select "Yes", and then press .

or the [CENTER] navigation key.

] or [ ] to select "BT Headset", and then press .

or the [CENTER] navigation key.

] or [ ] to select "BT Headset", and then press .

Connecting and Disconnecting a Bluetooth Headset

You can connect a registered Bluetooth headset with a handset.

Connecting a Bluetooth Headset

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "BT Headset", and then press .

5. Press [ ] or [ ] to select "Connection", and then press .

6. Press [

or the [CENTER] navigation key.

] or [ ] to select "On", and then press .

Feature Operations

Note

R The default setting is "On".

Disconnecting the Bluetooth Headset

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "BT Headset", and then press .

5. Press [ ] or [ ] to select "Connection", and then press .

6. Press [ ] or [ ] to select "Off", and then press .

Call Handling with a Bluetooth Headset

You can make or answer a call using the Bluetooth headset.

Note

R In this manual, the names of keys and features described for Bluetooth headsets are examples only.

Your Bluetooth headset’s key names or features may differ. Consult the documentation for your Bluetooth headset for operation and feature information.

Making a Call with the Bluetooth Headset

1. Dial the outside party’s number.

2. Press on the handset or the [TALK] key on the Bluetooth headset.

3. To end a call, press on the handset or the [TALK] key on the Bluetooth headset.

Answering a Call Using a Bluetooth Headset

1. Press on the handset or the [TALK] key on the Bluetooth headset.

2. To end a call, press on the handset or the [TALK] key on the Bluetooth headset.

Note

R When a call is received, if the headset ringer is on, the Bluetooth headset will ring even if the handset

is set to Silent Mode, or if "Vibrate" or "Ring On Charger" is enabled.

Switching a Conversation between the Handset and a Bluetooth Headset

To switch a conversation from the handset to the Bluetooth headset R Press

To switch a conversation from the Bluetooth headset to the handset R Press

Adjusting the Microphone Volume of a Bluetooth Headset

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [

4. Press [ ] or [ ] to select "BT Headset", and then press .

twice.

] or [ ] to select "Bluetooth Option", and then press .

Feature Operations

5. Press [ ] or [ ] to select "Headset Mic Vol", and then press .

6. Press [

Note

R The microphone volume for the Bluetooth headset can only be adjusted when the handset is in

standby mode.

] or [ ] to adjust the volume (Level 1–6), and then press .

Registering and Deregistering a Cell Phone for Phonebook Transfer

You can transfer the phonebook data of a cell phone to the handset. Before performing the transfer, you must register the cell phone to the handset. For details about transferring a phonebook, see "Phonebook and vCard Transfer by Bluetooth" on Page 53.

Registering a Cell Phone

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "Cell Phone", and then press .

5. Press [

6. If the "Register/Deregister" menu is displayed, press [ ] or [ ] to select "Register", and then press

7. Complete the registration by operating the cell phone.

Note

R Follow the procedure above before doing any operations on the cell phone.

Otherwise, the cell phone may not be registered.

R When you operate the cell phone, the handset’s Bluetooth PIN number is required.

For details, see "Setting and Changing the Bluetooth PIN Number" on Page 42.

] or [ ] to select "Registration", and then press .

. Otherwise, proceed to step 7.

Deregistering a Cell Phone

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "Cell Phone", and then press .

5. Press [ ] or [ ] to select "Registration", and then press .

6. Press [

7. Press [ ] or [ ] to select "Yes", and then press .

or the [CENTER] navigation key.

] or [ ] to select "Deregister", and then press .

Using the Handset Phonebook

Handset Phonebook

You can store up to 500 items with names, phone numbers, and category numbers in the handset for easy access. You can set unique Ringer/LED/Vibrate patterns for each category to identify incoming calls. All Phonebook items are stored in alphabetical order. For security purposes, you can lock the Phonebook.

R To make a call using the Phonebook, see "Using the Handset Phonebook" on Page 35. R To search for an item in the Phonebook, see "Searching for an item stored in the Phonebook" on

Page 51.

Note

We recommend that you keep a copy of your Handset Phonebook in case data becomes unrecoverable due to product malfunction.

Private Ring

You can organize entries in the Phonebook into one of 9 Private Ring Categories. It is possible to set a different ringer/LED/vibrate pattern*1 for each category. When the displayed Caller ID*2 matches a phone number or name stored in the Phonebook, the handset rings according to the Private Ring Category settings. *1 For Ringer/LED/Vibrate patterns, see "Incoming Option" on Page 64. *2 For Caller ID information, see "Caller ID" on Page 26.

Using the Handset Phonebook

Storing an Item in the Handset Phonebook

Storing a New Item

1. Press

2. Select "New Phonebook" by pressing the arrow keys, and then press .

3. Enter a name (max. 24 characters), and then press

4. Press [ ] or [ ] to select a phone number type (A to E), and then press .

5. Enter the phone number (max. 32 digits), and then press .

6. Repeat steps 4 and 5 to add additional phone number types.

7. Press [

8. Select a category, and then press

9. To select a default number for the entry, press [ ] or [ ] to select "Default TEL No", and then press

10.Press [ ] or [ ] to select the number to use as the default number, and then press .

11.Press .

Note

R Steps 7 and 8 can be omitted if you do not want to assign a category. R Steps 9 and 10 can be omitted if you do not want to assign a default number. (The first number

entered for an entry will automatically be assigned as the default number.)

R The valid digits are "0" through "9", " ", " ", "P ( )". R If an item with the same name and number exists, the new information added will be merged with the

existing item.

R To enter characters, see Page 58.

or the [CENTER] navigation key.

] or [ ] to select "Category Off", and then press .

Editing a Stored Item

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press .

3. Enter a name.

4. Press .

5. Press [ ] or [ ] to select the desired item, if required.

6. Press

7. Press [ ] or [ ] to select "Edit", and then press .

8. Edit the name, phone number, category, and default number setting as necessary.

9. Press

*1 This step can be omitted.

Note

R To change a character or digit, press [

the new character or digit.

R To clear an entire line, press and hold R To move the cursor to the left or right, press [ ] or [ ], respectively.

to open the phonebook sub-menu.

] or [ ] to highlight it, press to delete it, and then enter

for more than 1 second.

Using the Handset Phonebook

R To search for an item in the phonebook, see Page 51. R To enter characters, see Page 58.

Storing an Item Using the Predialing

You can dial a number first and then add it as a phonebook entry.

1. In standby mode, dial a number.

2. Press

3. Enter a name (max. 24 characters), and then press .

4. Press [

5. Enter the phone number (max. 32 digits), and then press .

6. Repeat steps 4 and 5 to add additional phone number types.

7. Press [ ] or [ ] to select "Category Off", and then press .

8. Select a category, and then press .

9. To select a default number for the entry, press [ ] or [ ] to select "Default TEL No", and then press

10.Press [ ] or [ ] to select the number to use as the default number, and then press .

11.Press

Note

R Steps 7 and 8 can be omitted if you do not want to assign a category. R Steps 9 and 10 can be omitted if you do not want to assign a default number. (The first number

entered for an entry will automatically be assigned as the default number.)

R To enter characters, see Page 58.

] or [ ] to select a phone number type (A to E), and then press .

Storing an Item Using the Outgoing Call Log

1. Press .

2. Press [ ] or [ ] to select "Outgoing Log", and then press .

3. Press [ ] or [ ] to select the desired item.

4. Press .

5. Press [ ] or [ ] to select "Save Phonebook".

6. Press

7. Enter a name, phone number, and select the category number (1–9) or "Off".

8. Press .

Press

R When storing an outside phone number, the line access number will be stored automatically. The line

access number must be identical to the handset’s "Line Access CD" setting. See "Other Option" on Page 70.

to confirm each entry. (name: max. 24 characters/phone number: max. 32 digits)

Storing an Item Using the Incoming Call Log

1. Press .

2. Press [ ] or [ ] to select "Incoming Log", and then press

Press [ ] or [ ] to select the desired item.

Using the Handset Phonebook

4. Press .

5. Press [

6. Press .

7. Enter a name, phone number, and select the category number (1–9) or "Off".

8. Press .

Press

R When storing an outside phone number, the line access number will be stored automatically. The line

access number must be identical to the handset’s "Line Access CD" setting. See "Other Option" on Page 70.

] or [ ] to select "Save Phonebook".

to confirm each entry. (name: max. 24 characters/phone number: max. 32 digits)

Storing an Item Using the PBX System Phonebook

1. Press

2. Press [ ] or [ ] to select "PBX Phonebook", and then press

3. Enter a name.

4. Press

5. Press [ ] or [ ] to select the desired item, if required.

6. Press .

7. Press [

8. Press .

9. Enter a name, phone number, and select the category number (1–9) or "Off".

10.Press .

*1 This step can be omitted. *2

Press

R To search for an item in the Phonebook, see Page 51.

] or [ ] to select "Save Phonebook".

to confirm each entry. (name: max. 24 characters/phone number: max. 32 digits)

Storing an Item Using the PBX Extension Phonebook

1. Press .

2. Press [ ] or [ ] to select "Ext Phonebook", and then press

3. Enter a name.

4. Press .

5. Press [ ] or [ ] to select the desired item, if required.

6. Press .

7. Press [ ] or [ ] to select "Save Phonebook".

8. Press

9. Enter a name, phone number, and select the category number (1–9) or "Off".

10.Press .

*1 This step can be omitted. *2

Press

R To search for an item in the Phonebook, see Page 51.

to confirm each entry. (name: max. 24 characters/phone number: max. 32 digits)

Using the Handset Phonebook

Editing Category Names

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select "Display Option" by pressing the arrow keys, and then press .

4. Select "Category Name" by pressing the arrow keys, and then press

5. Select the desired category number (1–9) by pressing the arrow keys, and then press .

6. Enter a name. (max. 13 characters)

7. Press

Using the Handset Phonebook

Searching for an item stored in the Phonebook

You can search for an item in the Phonebook by following the steps below.

Handset Phonebook

Scrolling through all items

1. Press

2. Press [

3. Press .

4. Press [ ] or [ ] repeatedly.

Searching by name or first character(s) of name

1. Press .

2. Press [

3. Enter the name or the first character(s) of the desired name.

4. Press .

5. Press [ ] or [ ] to select the desired item, if required.

Searching using first characters of name to narrow down items

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press

3. Press .

4. Enter the first characters of the desired name.

5. Press [ ] or [ ] to select the desired item, if required.

*1 You can enter up to 5 characters. Corresponding names appear as the characters are entered.

] or [ ] to select "H/S Phonebook", and then press

Searching by category

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press

3. Press .

4. Select the desired category number by pressing the arrow keys, and then press

5. Enter a name.

6. Press , or press [ ] or [ ].

7. Press [ ] or [ ] to select the desired item, if required.

*1 This step can be omitted.

R To enter characters, see Page 58. R While an item is displayed you can:

– Return to the "<Enter Name>" display by pressing – Search for another item by pressing the dial key that corresponds to the letter you are searching for.

If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

, then search for another item.

Using the Handset Phonebook

PBX System Phonebook

Scrolling through all items

1. Press

2. Press [

3. Press .

4. Press [ ] or [ ] repeatedly.

Searching by name or first character(s) of name

1. Press

2. Press [ ] or [ ] to select "PBX Phonebook", and then press

3. Enter the name or the first character(s) of the desired name.

4. Press .

5. Press [ ] or [ ] to select the desired item, if required.

R To enter characters, see Page 58. R While an item is displayed you can:

– Return to the "<Enter Name>" display by pressing – Search for another item by pressing the dial key that corresponds to the letter you are searching for.

If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

] or [ ] to select "PBX Phonebook", and then press

, then search for another item.

PBX Extension Phonebook

Scrolling through all items

1. Press .

2. Press [

3. Press .

4. Press [ ] or [ ] repeatedly.

] or [ ] to select "Ext Phonebook", and then press

Searching by name or first character(s) of name

1. Press .

2. Press [ ] or [ ] to select "Ext Phonebook", and then press

3. Enter the name or the first character(s) of the desired name.

4. Press .

5. Press [ ] or [ ] to select the desired item, if required.

R To enter characters, see Page 58. R While an item is displayed you can:

– Return to the "<Enter Name>" display by pressing , then search for another item. – Search for another item by pressing the dial key that corresponds to the letter you are searching for.

If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

Using the Handset Phonebook

Phonebook and vCard Transfer by Bluetooth

Transferring Phonebook Data from a Cell Phone using Bluetooth

You can transfer the phonebook data of a cell phone to the handset using Bluetooth wireless transmission. For details about Bluetooth, see "Bluetooth (KX-TCA285/KX-TCA385 only)" on Page 42.

To transfer the phonebook data of a registered cell phone to the handset

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [

5. Press [ ] or [ ] to select "Phonebook", and then press .

6. Press .

7. When you first store a line access number to all the phonebook data, enter 0 or 9.

8. Press

9. Press [

10.Press [ ] or [ ] to select "Auto" or "Manual", and then press .

R If you select "Auto", the download will started automatically. R If you select "Manual", operate the transfer from the cell phone to start the download.

Note

R The cell phone must support PBAP (Phone Book Access Profile) to use this function.

] or [ ] to select "Cell Phone", and then press .

] or [ ] to select "1:(your cell phone name)", and then press .

To transfer the phonebook data of an unregistered cell phone to the handset

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select "Bluetooth Option", and then press .

4. Press [ ] or [ ] to select "Cell Phone", and then press .

5. Press [ ] or [ ] to select "Phonebook", and then press .

6. Press .

7. Press [

8. When "Transfer Phonebook From Cell Phone" is displayed, start the transfer by operating the cell phone.

Note

R For details about registering a cell phone, see "Registering and Deregistering a Cell Phone for

Phonebook Transfer" on Page 45.

R Phonebook transfer and the Bluetooth headset functions cannot be operated at the same time. R If a call is received during a transfer, only the phonebook data transferred before the call was received

is saved to the handset phonebook.

R If the transfer was not fully completed, "Completed" is displayed, and details of what was not

transferred will be shown.

R If the phonebook is locked, the temporary unlocking screen will be displayed, and you will need to

temporarily unlock to continue. For details, see "Unlocking the Handset Phonebook Temporarily" on Page 60.

] or [ ] to select "2:Other Cell", and then press .

Using the Handset Phonebook

R While transferring phonebook data from a cell phone using Bluetooth, the Bluetooth pictograph will not

be displayed on the screen of the handset. See "Display" on Page 23.

Transferring vCard Data using Bluetooth

vCard™ is a standard file format for an electronic business card. A vCard can include a name and phone numbers. You can save this vCard data to the handset using Bluetooth wireless transmission.

Note

R Only version 2.1 of vCard is supported. R If both the name and phone number of a phonebook item being transferred corresponds with existing

data in the handset, the phonebook item will not be transferred. Also, phonebook entries without any phone numbers entered will not be transferred to the handset.

R If multiple phone numbers exist for one name item, only the first 6 phone numbers received will be

saved. Any numbers beyond the first 6 received will not be saved to the handset.

R Phone numbers that contain more than 32 digits will not be saved to the handset. R Phonebook names can contain up to 24 characters. Names over 24 characters in length will be

shortened to 24 characters when transferred. Note that if extended characters are used, the length of the name transferred may be further reduced.

Using the Handset Phonebook

Deleting Stored Items in Handset Phonebook/Hot Key Dial/ Outgoing Call Log/Incoming Call Log

Handset Phonebook

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press

3. Enter a name.

4. Press

Press [ ] or [ ] to select the desired item, if required.

6. Press .

7. Press [

8. Press .

9. Press [ ] or [ ] to select "Yes".

10.Press .

*1 This step can be omitted. *2 Select "Delete All" if you want to delete all items.

R To search for an item in the Phonebook, see Page 51.

Hot Key Dial

1. Press the dialing key for more than 1 second.

2. Press [ ] or [ ] to select the desired item.

3. Press .

4. Press [

5. Press .

6. Press [ ] or [ ] to select "Yes".

7. Press .

*1 Select "Delete All" if you want to delete all items.

] or [ ] to select "Delete".

Outgoing Call Log

1. Press .

2. Press [ ] or [ ] to select "Outgoing Log", and then press

3. Press [ ] or [ ] to select the desired item.

4. Press .

5. Press [

6. Press .

7. Select "Yes".

8. Press

] or [ ] to select "Delete".

Using the Handset Phonebook

Incoming Call Log

1. Press .

2. Press [ ] or [ ] to select "Incoming Log", and then press

3. Press [ ] or [ ] to select the desired item.

4. Press .

5. Press [

6. Press .

7. Select "Yes".

8. Press

] or [ ] to select "Delete".

Using the Handset Phonebook

Assigning Hot Keys

You can assign a phone number stored in the Handset Phonebook to a key to be used as a Hot Key.

1. In standby mode, press and hold a dial key (0–9) for more than 1 second.

2. Press .

3. Press [ ] or [ ] to select "Copy from P.book", and then press .

4. Enter a name.

5. Press

6. Press [ ] or [ ] to select an entry, and then press .

7. Press [ ] or [ ] to select a number, and then press .

8. Press .

*1 This step can be omitted. R To search for an item in the Phonebook, see Page 51.

Selecting the Type of Hot Key Dialing

You can select one of 2 types of Hot Key Dialing for each assigned Hot Key.

1. Press the dialing key for more than 1 second.

2. Press [

3. Press

4. Press [ ] or [ ] to select "Automatic Call".

5. Press .

6. Select one of the following: – Manual – Auto

7. Press

R To select the number of seconds before the call is automatically made, see "Key Option" on Page 66.

] or [ ] to select the desired item.

A, a

B, b

C, c

Alphabetic Numeric

Extended 1

Using the Handset Phonebook

Entering Characters

You can enter characters and digits using the dialing keys. You can select one of 5 character modes by pressing the Right Soft Key while entering a name. The function icon above the soft key displays the current character mode. For available characters, see "Character Mode Table" on Page 59. To change the character mode while editing a name in the Phonebook, press the

right soft key.

Example: To enter "Anne" in Alphabet Mode.

R To switch between uppercase and lowercase, press . R To enter a character located on the same dialing key as the previous character, move the cursor by

pressing the Navigator Key , then enter the desired character.

R If you enter a different character by mistake, press the Navigator Key

character, press to delete it, then enter the correct character.

R To clear an entire line, press for more than 1 second.

R To move the cursor, press the Navigator Key , , or .

or to highlight the

Character Mode Table

Using the Handset Phonebook

Keys

ABC (Alphabetic)

Upper Lower Upper Lower

Space & ’ ( ) , – . / 1 1 Space & ’ ( ) , – . / 1

ABC2 abc2 2

DEF3 def3 3

GHI4 ghi4 4

JKL5 jkl5 5 JKL5 jkl5

MNO6 mno6 6

PQRS7 pqrs7 7

TUV8 tuv8 8

WXYZ9 wxyz9 9

0–9

(Numeric)

+ÀÂ (Extended 1)

R Press before or after entering a character to change between uppercase and lowercase. R Pressing a key repeatedly will cycle through the characters associated with that key. For example, to

enter the letter "C" in Alphabet Mode, press 2 (3 times).

Using the Handset Phonebook

Locking the Handset Phonebook

You can lock/unlock the Phonebook while the handset is in standby mode. If no password has been set, you cannot lock the Phonebook. To set the password, see "Setting the Password" on Page 20.

Locking the Handset Phonebook

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press

3. Select "Other Option" by pressing the arrow keys, and then press .

4. Select "Phonebook Lock" by pressing the arrow keys, and then press .

5. Press [ ] or [ ] to select "On", and then press .

6. Press .

Unlocking the Handset Phonebook

1. Press or the [CENTER] navigation key.

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select "Other Option" by pressing the arrow keys, and then press .

4. Select "Phonebook Lock" by pressing the arrow keys, and then press

5. Press [ ] or [ ] to select "Off", and then press .

6. Enter your password.

7. Press .

*1 To change the password, see Page 70.

Unlocking the Handset Phonebook Temporarily

1. Press .

2. Press [ ] or [ ] to select "H/S Phonebook", and then press .

3. Enter your password.

4. You can view the Phonebook and use it to make calls.

5. Press

*1 To change the password, see Page 70.

Customizing the Telephone

Changing the Initial Settings

Customizing the Telephone

1. Press

2. Select "Setting Handset" by pressing the arrow keys, and then press .

3. Select the desired main item by pressing the arrow keys, and then press .

Select the desired sub item by pressing the arrow keys, and then press

5. Configure the settings as necessary.

6. Press

R To return to the previous menu item, press .

R To cancel, press at any time. R The handset will beep to indicate that the new settings have been saved.

or the [CENTER] navigation key.

Memo Alarm Setting

An alarm will sound at the set time. A memo can also be displayed. Memo Alarm is available only when the handset is within range of a CS.

Select the alarm mode-Once/Daily

1. Press

2. Select "Memo Alarm" by pressing the arrow keys, and then press .

3. Press [ ] or [ ] to select the alarm number (1–3), and then press .

4. [Once] Enter the date and time. [Daily] Enter the time.

5. Press .

6. Enter a memo.

7. Press .

8. Press for "Save".

*1 You can select the format for the date and time. See "Display Option" on Page 68.

Select the alarm mode-Weekly

1. Press or the [CENTER] navigation key.

2. Select "Memo Alarm" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select the alarm number (1–3), and then press .

4. Select the desired day of the week by pressing the arrow keys, and then press .

5. Press .

6. Enter the time.

7. Press .

8. Enter a memo.

9. Press

10.Press for "Save".

or the [CENTER] navigation key.

Customizing the Telephone

Select the alarm mode-Off

1. Press or the [CENTER] navigation key.

2. Select "Memo Alarm" by pressing the arrow keys, and then press

3. Press [ ] or [ ] to select the alarm number (1–3), and then press .

4. Press [ ] or [ ] to select "Off", and then press .

5. Press for "Save".

R You can select the ringer/LED/vibrate pattern for each Memo Alarm. See "Incoming Option" on

R If you are on a call at the time that the alarm is set to sound, it will sound after you have ended the call.

" will be displayed next to the day of the week that has been set.

A "

Page 64.

To delete the alarm mode setting

1. Press or the [CENTER] navigation key.

2. Select "Memo Alarm" by pressing the arrow keys, and then press .

3. Select the alarm number (1–3) by pressing the arrow keys.

4. Press .

5. Select "Yes".

6. Press

To stop the alarm

R Press any key other than soft keys.

Customizing the Telephone

Changing Handset Settings

Handset Setting Menu Layout

[Main Item] [Sub Item]

Setting Handset Incoming Option Ringer Volume

Ringer Type

Vibrate

Ring On Charger

Memo Alarm

Power Save

Headset Ringer

Talk Option Voice Clarity

Speaker Volume

Receiver Volume

Headset Volume

Headset Mic Vol

Talk On Charger

Answer Option Any Key Answer

Quick Answer

Auto Answer

Auto Ans Delay

Key Option F-CO Key Name

Function Key

Soft Key Edit

Soft Key Name

Key Lock Type

Auto Lock Time

Hot Key Time

Display Option Language

Backlight

LCD Brightness

Standby Display

Customizing the Telephone

Category Name

Date Format

Time Format

Caller ID Disp

Color Scheme

Tone Option Key Tone

Range Alarm

System Option Register H/S

Cancel Base

Select Base

System Lock

Change PIN

H/S Information

Bluetooth Option

Other Option Change Password

On/Off

Cell Phone

BT Headset

Line Access CD

Reset Handset

Phonebook Lock

Residential Mode

*1 KX-TCA185/KX-TCA285 only *2 KX-TCA285/KX-TCA385 only

Incoming Option

Sub Item Description Setting Default

Ringer Volume

Adjusts the ringer volume.

Step Up

Step Down

Level 1–6

Off

Level 3

Customizing the Telephone

Sub Item Description Setting Default

Ringer Type

– Intercom Ring – CO Ring – Group Ring – Doorphone – Private Ring

(Category 1–

Vibrate

Ring On Charger

Memo Alarm Ringer Pattern

Power Save Power Save Time

Headset Ringer

Ringer Pattern

Selects the ringer pattern for each type of call.

LED Pattern

Selects the LED pattern for each type of call.

VIB. Pattern

Selects the vibrate pattern for each type of call.

Selects whether the handset vibrates while receiving a call.

Selects the ringing mode (On or Off) while a handset is set on the charger.

Selects the ringer pattern for each Memo Alarm.

LED Pattern

Selects the LED pattern for each Memo Alarm.

VIB. Pattern

Selects the vibrate pattern for each Memo Alarm.

Selects the number of seconds before automatically turning off the Power Save Items below when receiving a call.

Power Save Item

Selects the items to turn off.

Selects whether a tone is heard from the connected headset while receiving a call.

Ringtone 1–19, 25–32

Red

Green

Orange R® G® O

Single

Double

Triple

Continuous

Vib.&Ring

Off

Ringtone 1–19, 25–32

Red

Green

Orange R® G® O

Single

Double

Triple

Continuous

0 s–60 s 30 s

Ringer&Vibrate

Backlight

Off

Ringtone 1

Intercom Ring: Green CO Ring: Red Group Ring: Orange Doorphone: Green Private Ring: Green

Single

Ringtone 1

Green

Single

Not selected

Off Vib.®Ring

Off

Customizing the Telephone

*1 The preset melodies in this product are used with permission of © 2010 Copyrights Vision Inc. *2 When "Ring On Charger" is set to "On" but "Ringer Volume" is set to "Off", the handset rings at level

Talk Option

Sub Item Description Setting Default

Noise Reduction

Speaker Volume

Receiver Volume

Headset

Volume

Headset Mic

Vol

Talk On Charger

*1 KX-TCA185/KX-TCA285 only

Activate/deactivate Noise Reduction.

Adjusts the rear speaker volume.

Adjusts the receiver volume. Level 1–6

Adjusts the headset speaker volume.

Adjusts the headset microphone volume.

Selects whether or not to continue the conversation when the handset is put on the charger during a conversation.

Off

Level 1–6

Off

Level 3

Level 2

Level 3

Off

Answer Option

Sub Item Description Setting Default

Any Key Answer

Quick Answer

Auto Answer

Auto Ans Delay

Answers a call by pressing any dialing key.

Answers a call while the phone is charging by just lifting up a handset from the charger.

Selects the types of calls that can be answered by Auto Answer.

Selects the number of seconds before a call is automatically answered when Auto Answer is turned on.

Off

Int Only

Int&CO

0 s–20 s 6 s

Key Option

Sub Item Description Setting Default

F-CO Key Name

Edits the names of the Flexible CO Keys.

Max. 12 characters x 12 Flexible Keys x 4 bases

Not stored

Off

Int Only

Customizing the Telephone

Sub Item Description Setting Default

Function Key

Soft Key Edit

– Softkey A – Softkey B – Softkey C

Soft Key Name

– Softkey A – Softkey B – Softkey C

Key Lock Type

Auto Lock Time

Hot Key Time

Edits the Function Key list.

Edits the soft keys. – Standby – Talking

Edits the names of the soft keys. – Standby – Talking

Selects the type of key lock.

Sets the number of seconds before the handset key lock is activated when "Auto" is selected as the Key Lock Type.

Selects the number of seconds before a call is automatically made when a Hot Key assigned to "Auto" is pressed and held.

Redial

Fwd/DND

Flash/Recall

Auto Answer

Conference

Pause

Auto Dial

Voice Clarity

H/S Phonebook

PBX Phonebook

Ext Phonebook

1: Redial 2: Fwd/DND 3: Flash/Recall 4: Auto Answer 5: Conference 6: Pause 7: H/S Phonebook 8: PBX Phonebook 9: Ext Phonebook 0: PBX Program

: Incoming Log : Outgoing Log

PBX Program

Incoming Log

Group Log

Outgoing Log

None

Default

Flexible Key

Function Key

Hot Key Dial

Not stored

Max. 5 characters Not stored

Manual

Manual&Password

Auto

Auto&Password

*3*4

Manual

*3*4

0 s–60 s 10 s

1 s–20 s 2 s

*1 Used to cancel the settings. *2 Displayed only when "Standby" is selected. *3 To avoid unauthorised access to this product:

– Set a password that is random and cannot be easily guessed.

Customizing the Telephone

– Change the password regularly.

*4 If no password has been set, you cannot select "Manual&Password" or "Auto&Password" for Key

lock type.

Display Option

Sub Item Description Setting Default

Language

Backlight

LCD Brightness

Standby Display

Category Name

Date Format

Time Format

Caller ID Disp

Color Scheme

Selects the display language.

Turns on the backlight of the LCD and keypad. Can be set for each of the following: – Receiving – Talking

Adjusts the LCD contrast. Level 1–6 Level 3

Selects what is shown on the display while in standby mode.

Edits the name displayed on the LCD while in standby mode.

Edits the names of the categories.

Selects the format for the date shown on the display in standby mode.

Selects the format for the time shown on the display in standby mode.

Selects which caller information is displayed when a call is received. Either the information stored in the Handset Phonebook or the PBX can be displayed.

Selects the color scheme of the LCD.

Auto English FRANÇAIS Español

Off

Handset Number

Base&H/S No.

Edit

Off

Max. 16 characters

Max. 13 characters x Category (1–9)

DD-MM-YYYY

MM-DD-YYYY

YYYY-MM-DD

12H

24H

H/S Phonebook

PBX Setting

Dark

Light

Auto

Receiving: Off Talking: On

Handset Number

Not stored

MM-DD-YYYY

12H

PBX Setting

Dark

*1 If an extension name is stored in the PBX, the extension name is displayed when "Handset Number"

or "Base&H/S No." is selected. Depending on the number of characters stored for the extension name, the end of the extension name may not be displayed.

Customizing the Telephone

Tone Option

Sub Item Description Setting Default

Key Tone

Range Alarm

Turns the key tone on or off.

Selects whether the range alarm tone rings or not.

Off

System Option

Sub Item Description Setting Default

Cancel Base

Select Base

System Lock

Change PIN

H/S Information

Registers a handset to a base. Base 1–4 Not stored

Cancels the registration of a handset.

Selects a base.

Selects whether to lock the System Option setting or not.

Before registering your handset with a PBX, enter the PBX’s PIN here. Once you have registered the handset with a PBX, this PIN can be changed so that the handset can be registered to an additional PBX.

Displays the firmware version.

Base 1–4

Enter the PIN number. (max. 8 digits)

Auto

Base 1–4

Off

— —

Not selected

Auto

Off

1234

*1 Only registered bases are shown. *2 You can select multiple bases simultaneously. *3 Password is required. (4 digits)

Bluetooth Option (KX-TCA285/KX-TCA385)

Sub Item Description Setting Default

On/Off

Turns the Bluetooth function on or off.

Off

Customizing the Telephone

Sub Item Description Setting Default

Cell Phone Phonebook

Receives the phonebook from a cell phone by Bluetooth.

Registration

Registers or deregisters a cell phone.

Change BT PIN

Sets or changes the Bluetooth

Deregister

Enter the PIN Code. (4 digits) Not registered

PIN number.

Prefix

0–6 digits

Sets the codes below. – International – Country Code – National Access

BT Headset

Connection

Connects or disconnects a Bluetooth headset.

Registration

Registers or deregisters a Bluetooth headset.

Headset Mic Vol

Off

Deregister

Level 1–6 Adjusts the microphone volume of the Bluetooth headset.

*1 If you set an International code, Country code, and/or National Access code, phone numbers that

include "+" will be converted to include in the international or national call prefix when they are transferred from a cell phone’s phonebook data.

*2 If a Bluetooth headset has not been registered yet, the "Registration" screen of "BT Headset" is

displayed when this option is selected.

— —

Not registered

Not stored

Not registered

Level 3

Other Option

Sub Item Description Setting Default

Change Password

*1*2

Changes the handset password (4 digits) used for unlocking the Handset Phonebook, using the Reset Handset option, and unlocking the key lock.

Enter Old Password.

Enter New Password.

Not registered

Verify New Password.

Line Access CD

Enters the line access code that matches the setting of your PBX. Three access line codes

Select a number, then

enter the code. (max. 6

digits)

No.1: 9 No.2: 8XX No.3: Not Stored

can be stored.

Customizing the Telephone

Sub Item Description Setting Default

Reset Handset

Phonebook Lock Locks/unlocks the Phonebook

Residential Mode Selects the operating mode:

*1 To avoid unauthorised access to this product:

– Set a password that is random and cannot be easily guessed.

– Change the password regularly. *2 Make a note of the password so that you will not forget it. *3 If a password has not already been set, you can skip the first step. *4 "XX" corresponds to an Outside line group number, and 8XX means a 3-digit code starting with "8".

Returns the handset settings to its default settings.

while the handset is in standby mode.

– On: Residential mode – Off: Office mode

Enter Password. (4 digits)

Select the desired item(s).

Press "OK".

On Off

Not selected

Off

Installation and Setup

Battery Installation

Open the battery cover, insert the battery, and close the cover as indicated below.

KX-TCA185

KX-TCA285

KX-TCA385

R Confirm that the slide switch has been returned to its original position when the cover is closed

(KX-TCA385 only).

Charger Connection

To AC Outlet

Hooks

To AC Outlet

Hooks

To AC Outlet

Connect the AC adaptor to the charger.

KX-TCA185

KX-TCA285

KX-TCA385

Installation and Setup

R The AC adaptor should be connected to a vertically oriented or floor-mounted AC outlet. Do not

connect the AC adaptor to a ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.

R Fasten the AC adaptor cord to the cord holder. R Use only the included Panasonic AC adaptor. For details, see "Included Accessory" on Page 14 or

later.

WARNING

R To reduce the risk of fire or electric shock, do not overload AC outlets and extension cords. R Do not bundle the charger’s AC adaptor cord with the power cords of machines located nearby. R Completely insert the AC adaptor/power plug into the AC outlet. Failure to do so may cause electric

shock and/or excessive heat resulting in a fire.

R Regularly remove any dust, etc. from the AC adaptor/power plug by pulling it from the power outlet,

then wiping with a dry cloth. Accumulated dust may cause an insulation defect from moisture, etc. resulting in a fire.

Installation and Setup

Charging the Battery/Batteries

At the time of shipment, the batteries are not charged.

KX-TCA185: Please charge the batteries for about 7 hours before using the handset for the first time.

KX-TCA285/KX-TCA385: Please charge the battery for about 3 hours before using the handset for the first time.

R The charge indicator will turn off when batteries are fully charged. For

more information about charging batteries, see "Battery Information" on Page 12.

R It is normal for the handset and charger to feel warm while batteries

are charging.

R Keep devices sensitive to magnetic fields away from the charger. R Use only the included charger.

25 mm

for charger

20 mm (3/4 in)

or longer

Space

2 mm (1/16 in)

• Recommended screw size is M4 x 20.

25 mm

(1 in)

Screws

(Not supplied)

Installation and Setup

Charger Wall Mounting

1. Install the two screws in the wall, spacing them 25 mm apart.

2. Mount the charger securely on the wall.

R Please copy this page and use as a reference for wall mounting. R Make sure to set the print size to correspond with the size of this page. If the dimension of the paper

output still deviates slightly from the measurement indicated here, use the measurement indicated here.

R When mounting the charger, ensure that the correct screws are used for the type of wall. R Make sure that the wall that the charger will be attached to is strong enough to support the total weight

of the handset and charger (approx. 200 g). If not, it is necessary for the wall to be reinforced.

R When this product is no longer in use, make sure to detach it from the wall. R When inserting screws, avoid pipes and electrical cables, etc, that may be present/buried. R The screw heads should not be flush to the wall. R Certain types of wall may require plugs to be anchored in the wall before the screws are inserted.

Installation and Setup

Attaching the Phone Strap (KX-TCA185/KX-TCA285 only)

Open the battery cover, run the strap through the strap hole, and then loop it around the hook.

Attaching the Belt Clip (KX-TCA185/KX-TCA285 only)

You can attach the handset to your belt by following the steps below.

1. Insert the clip into the designated notches in the handset.

2. Slide the clip into the holder until it clicks.

Installation and Setup

Removing the Belt Clip

KX-TCA185/KX-TCA285

1. Make sure to turn the handset 180° when you take it off.

2. Remove the belt clip.

KX-TCA385

The belt clip is attached to the handset before shipment. You can remove the attached belt clip by following the steps below.

1. Remove the screw with a screwdriver.

2. Remove the belt clip.

3. Attach the belt clip replacement cover (included accessory) using the same screw.

Appendix

Specifications

Item

Display 1.8-inch TFT Backlight LCD, 65,000 colors

Headset Jack 1 (ø 2.5 mm [ø 0.10 in]) —

Battery/Batteries

Maximum Power Consumption (Charger)

Battery Performance Talk: up to 11 hours Talk: up to 13 hours

Charging Time 7 hours 3 hours

Dimensions (Width ´ Depth ´ Height)

Weight (including battery/batteries)

Operating Environment 0 °C to 40 °C (32 °F

KX-TCA185 KX-TCA285 KX-TCA385

Ni-MH AAA ´ 2

(1.2 V, 700 mAh)

Maximum: 2.0 W Maximum: 4.0 W

Handset only:

48.2 mm ´ 25.4 mm

´ 146.3 mm (1.90 in ´ 1.00 in ´ 5.76 in)

Handset on charger:

71.9 mm ´ 71.3 mm

´ 159.7 mm (2.83 in ´ 2.81 in ´ 6.29 in)

Handset: 115 g (0.25 lb) Handset and charger: 165 g (0.36 lb)

to 104 °F)

Specifications

Li-Ion 3.7 V (700 mAh)

Standby: 0.3 W

Standby: up to 200 hours

Handset only:

48.5 mm ´ 17.9 mm

´ 127.5 mm (1.91 in ´0.70 in ´ 5.02 in)

Handset on charger:

63.0 mm ´ 78.0 mm x 140.0 mm (2.48 in ´ 3.07 in ´ 5.51 in)

Handset: 88 g (0.19 lb) Handset and charger: 135 g (0.30 lb)

0 °C to 40 °C (32 °F to 104 °F) 5 °C to 40 °C (41 °F to 104 °F) (When charging)

Handset only (without belt clip):

55.0 mm ´ 23.0 mm

´ 151.5 mm (2.17 in ´ 0.91 in ´ 5.96 in)

Handset only (with belt clip): 55.0 mm ´

32.6 mm ´ 151.5 mm (2.17 in ´ 1.28 in ´

5.96 in)

Handset on charger:

71.5 mm ´ 80.5 mm

´ 165.0 mm (2.81 in ´ 3.17 in ´ 6.50 in)

Handset: 150 g (0.33 lb) Handset and charger: 200 g (0.44 lb)

RF Specifications (DECT)

Item Specifications

Frequency Band 1920 MHz to 1930 MHz

Number of Carriers 5

Transmission Output Average 10 mW

Peak 115 mW

Appendix

RF Specifications (Bluetooth)

Item Specifications

Frequency Band 2.4000 GHz to 2.4835 GHz

Class Class 2

*1 KX-TCA285/KX-TCA385 only

Appendix

System Requirements

This model supports the following CS models, PBX models, and PBX software versions:

The United States Only

KX-T0155 (software version

4.000 or later)

KX-T0158 (software version

4.000 or later)

KX-TDA0156 (software version

4.000 or later)

KX-NCP0158 (software version

5.000 or later)

PBX

Model No. Main Processing (MPR) Software Version

KX-TAW848 KX-TDA50

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 3.1000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-NCP500 KX-NCP1000

KX-TDA50 PSMPR Software File Version 5.0000 or later

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 5.0000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-NCP500 KX-NCP1000

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 3.1000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 3.0000 or later

KX-NCP500 KX-NCP1000

KX-NS1000 MPR Software File Version 1.0000 or later

PSMPR Software File Version 3.0000 or later

PMPR Software File Version 3.0000 or later

PMMPR Software File Version 1.0000 or later

PBMPR Software File Version 1.0000 or later

PMPR Software File Version 5.0000 or later

PMMPR Software File Version 1.0000 or later

PBMPR Software File Version 1.0000 or later

PMPR Software File Version 3.0000 or later

PMMPR Software File Version 1.0000 or later

PMMPR Software File Version 3.0000 or later

PBMPR Software File Version 2.0200 or later

All Countries except the United States

Appendix

KX-TDA0155 (software version

4.000 or later)

KX-TDA0158 (software version

4.000 or later)

KX-TDA0156 (software version

4.000 or later)

KX-NCP0158 (software version

5.000 or later)

PBX

Model No. Main Processing (MPR) Software Version

KX-TDA30 PSMPR Software File Version 3.0000 or later

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 3.1000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-NCP500 KX-NCP1000

KX-TDA30 PSMPR Software File Version 5.0000 or later

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 5.0000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-NCP500 KX-NCP1000

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 3.1000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 2.0000 or later

KX-TDE100 KX-TDE200

KX-TDE600 PGMPR Software File Version 3.0000 or later

KX-NCP500 KX-NCP1000

KX-NS1000 MPR Software File Version 1.0000 or later

PMPR Software File Version 3.0000 or later

PMMPR Software File Version 1.0000 or later

PBMPR Software File Version 1.0000 or later

PMPR Software File Version 5.0000 or later

PMMPR Software File Version 1.0000 or later

PBMPR Software File Version 1.0000 or later

PMPR Software File Version 3.0000 or later

PMMPR Software File Version 1.0000 or later

PMMPR Software File Version 3.0000 or later

PBMPR Software File Version 2.0200 or later

Appendix

Troubleshooting

Problem Possible Cause Solution The handset does not

work.

The handset does not ring.

It is difficult to have a conversation when in Hands-free mode.

You cannot make/ receive a call.

You cannot dial. The number that you dialed is

The handset stops working during operation.

The battery is drained. Charge the battery fully.

The power is off. R Turn it on.

Ringer volume is set to "Off". (If the ringer volume is set to

is displayed.)

"Off", Silent Mode is on. (If Silent Mode is on, the icon is displayed.) The microphone is facing the

wrong direction or is obstructed during the conversation.

The handset is out of range, or the CS is busy.

The radio channel is busy, or a radio communication error occurred.

restricted by your phone system. Key lock mode is on. To cancel the mode, press and hold

The radio channel is busy or a radio communication error occurred.

An unknown error has occurred. R Turn the handset off, and then

For details, see "Charging the Battery/Batteries" on Page 74.

For details, see "Location of Controls" on Page 17.

R Re-insert the battery, and then

set the handset on the charger. For details, see "Battery Installation" on Page 72, and "Charging the Battery/Batteries" on Page 74.

Adjust the ringer volume level. See "Adjusting the Ringer Volume" on Page 32.

Turn off Silent Mode. For details, see "Silent Mode" on Page 20.

The front of the handset should face you, and the microphone should not be covered. For details, see "Location of Controls" on Page 17.

Move closer to the CS or try again later.

Try again later.

Consult your administrator or dealer.

For details, see "Key Lock" on Page 20.

Try again later.

turn it back on. For details, see "Location of Controls" on Page 17.

R Re-insert the battery and try

again. For details, see "Battery Installation" on Page 72.

for about 2 seconds.

Problem Possible Cause Solution You cannot use the

handset during a power failure.

The headset does not work.

Noise is frequently heard.

Two short beeps are heard during a conversation.

The charge indicator flashes red rapidly.

You charged the KX-TCA285/ KX-TCA385 battery for 3 hours or the KX-TCA185 batteries for 7 hours, but the beep tones sound,

and (needs to be charged) flashes after

a few telephone calls. While charging the

battery, the handset and the AC adaptor feel warm.

"No Service" is displayed, and beep tones are heard.

While charging the battery, the LED indicator blinks rapidly, but the handset does not beep.

The handset will not function during a power failure because the CS stops emitting radio waves.

A headset tone cannot be heard when receiving an incoming call when the headset is attached.

Nearby electrical appliances are causing interference, or you are too far from the CS.

The radio signal is weak. Move closer to the CS.

The charger is not connected properly.

The battery charge contacts may be dirty.

It is time to change the battery/ batteries.

These are normal conditions. —

The handset is out of range. Move closer to the CS or try again

The CS or PBX is out of service. Consult your dealer. The temperature of the battery

being charged is outside of normal limits.

—

R Make sure the headset tone

setting is set to "On". See "Incoming Option" on Page 64.

R KX-TCA185/KX-TCA285 only:

Make sure the headset jack is connected properly. See "Location of Controls" on Page 17.

R Place the handset and CS away

from other electrical appliances.

R Move closer to the CS.

R Make sure the battery is inserted

properly.

R Set the handset in the charger

properly.

R Consult your dealer.

Clean the battery charge contacts without damaging them and charge once more.

Replace with a new one.

later.

Confirm that the area where the handset is being charged is between 5 °C (41 °F) and 40 °C (104 °F), and wait for the battery’s temperature to drop.

Appendix

Problem Possible Cause Solution While charging the

battery, the LED indicator blinks rapidly and the handset beeps rapidly.

I cannot copy the phonebook entries from my cell phone.

I cannot have a conversation using a Bluetooth headset.

(For KX-TCA285/ KX-TCA385)

Noise is heard during a call on the Bluetooth headset.

(For KX-TCA285/ KX-TCA385)

The battery is not charging correctly due to an electrical failure.

The cell phone does not support the Bluetooth function.

A connection error has occurred. R If the cell phone is already

The Bluetooth headset is not registered to the handset.

A connection error has occurred. Turn the Bluetooth headset off, and

The Bluetooth headset is out of range of the handset.

The Bluetooth headset is too far away from the handset.

Unplug the AC adaptor from the AC outlet, remove the battery from the handset, and consult your dealer.

R Confirm that the cell phone

supports Bluetooth wireless technology.

R Confirm that the cell phone

supports the Object Push Profile (OPP) or Phone Book Access Profile (PBAP) specification.

connected to another Bluetooth device such as a Bluetooth headset, turn it off or disconnect it from the cell phone.

R Turn the cell phone off, and then

turn it on and try again.

then turn it on and try again.

The Bluetooth headset can communicate within a certain range of the handset. The connection may be subject to interference from obstructions such as walls or electronic devices. Move closer to the handset, and try again.

Problem Possible Cause Solution I cannot connect a

Bluetooth headset to the handset.

(For KX-TCA285/ KX-TCA385)

Some Bluetooth headset features are not functioning.

(For KX-TCA285/ KX-TCA385)

An error tone is heard when I try to connect a Bluetooth device to the handset.

(For KX-TCA285/ KX-TCA385)

I cannot remember the PIN number.

The "Delete All" operation to delete all phonebook entries is not functioning.

The Bluetooth headset or the Bluetooth function of the handset is off.

A connection or registration error has occurred.

The handset does not support enhanced features such as last number redial or call reject.

The Bluetooth function is not ready.

— Consult your dealer.

Batteries are drained, which prevents the operation from being completed.

R Confirm that the Bluetooth

headset is turned on.

R Confirm that the Bluetooth setting

of the handset is turned on. For details, see "Turning Bluetooth On or Off" on Page 42.

R If the Bluetooth headset is

already registered to another Bluetooth device such as a cell phone, disconnect the Bluetooth headset from the cell phone, and then perform the connection procedure from the handset.

R The Bluetooth headset is not

registered to the handset. Register the Bluetooth headset. For details, see "Registering a Bluetooth Headset" on Page 42.

—

R The Bluetooth function cannot be

accessed immediately after turning on the handset. Wait a few seconds and try again.

R A connection could not be made

between the handset and the Bluetooth device. Wait a few seconds and try again.

Charge the battery fully, and then try again. For details, see "Charging the Battery/Batteries" on Page 74.

Appendix

Error Messages

Error Message Possible Cause Solution

No Service

PS Not Connected

CS Busy

Please Wait…

Charge Battery

No Entries

Memory Full

Incorrect Entry

Need Repair

Transfer Error

Connect Error

BT Headset Link Error

(For KX-TCA285/ KX-TCA385)

The handset has been canceled or the handset has not been registered.

The handset is out of range. Move closer to the CS. The CS is turned off. Make sure the power cord is

The called handset is out of range or is not turned on.

The CS is busy. Try again later. The handset is connecting to the

CS or PBX. The handset battery has little

charge remaining.

When trying to view the Phonebook: No items have been stored. See "Storing an Item in the Handset Phonebook" on Page 47. When trying to view the Incoming or Outgoing Call Log: No logs have been stored.

The Phonebook is full and cannot store the new item.

The numbers you entered are invalid.

A connection with a cell phone has been interrupted.

An error occurred when establishing a Bluetooth headset connection.

The Bluetooth headset is out of range of the handset.

Consult your dealer.

connected.

Try again later.

Wait for a moment.

Charge the battery fully. See "Charging the Battery/Batteries" on Page 74.

Remove unnecessary data in the Phonebook and try again.

Recheck your entry (max. 5 digits) and try again.

Consult your dealer.

Perform the connection procedure with the cell phone again. For details, see "Transferring Phonebook Data from a Cell Phone using Bluetooth" on Page 53.

Ensure the headset is operating correctly, and then try to establish the connection with the handset again.

When you are using a Bluetooth headset, always keep the handset within range. We recommend keeping the handset and headset within 1 m (3.28 ft) of each other for best performance.

Index

A Accessory: 14

KX-TCA185: 14 KX-TCA285: 15 KX-TCA385: 16

Advanced Voice Clarity: 21 B Battery Information: 12

Battery/Batteries

Charging: 74 Installation: 72

Belt clip

Attaching: 76

Removing: 77 Belt Clip Replacement Cover: 16 Bluetooth: 42

PIN Number: 42

Transferring Phonebook: 53

Transferring vCard Data: 54

Turning On or Off: 42 Bluetooth Headset: 42

Adjusting the Microphone: 44

Answering a Call: 44

Call Handling: 44

Connecting: 43

Deregistering: 43

Disconnecting: 44

Making a Call: 44

Registering: 42

Switching a Conversation: 44

Volume: 33

C Call Forwarding: 40

Call Log

Deleting: 55

Making a call: 34

Storing to phonebook: 48 Caller ID: 26 Calls

Holding: 38

Making: 34

Receiving: 37

Transferring: 38 Category names, editing: 50 Characters

Available characters: 59

Entering: 58 Charger

Connection: 73

KX-TCA185: 14

KX-TCA285: 15

KX-TCA385: 16

Wall mounting: 75 Conference: 39

Index

Controls, locations of: 17

KX-TCA185: 17 KX-TCA285: 18 KX-TCA385: 18

D Deregistering a Cell Phone: 45

Display language: 32 Do Not Disturb (DND): 40

E Error messages: 86 F Flexible CO Keys: 31

Editing names: 32 Function Keys: 30 Function Menus: 29

H Headset volume: 33

Holding a call: 38 Hot Key

Assigning: 57

Deleting: 55

Dialing: 36

I Initial Settings: 61 K Key Lock: 20 L Lock

Keys: 20

M Memo Alarm: 61

Message Waiting: 40

O Office Mode

Changing mode: 22

Operation Outline: 28 One-touch Dialing: 36 Operation Outline

Office Mode: 28

Residential Mode: 27

P Password: 20

Phone Strap: 76 Phonebook: 46

Category names, editing: 50

Deleting: 55

Editing: 47

Handset Phonebook: 51

Locking: 60

PBX Extension Phonebook: 52

PBX System Phonebook: 52

Searching: 51

Storing from call log: 48

Storing from predial: 48

Storing new: 47 Phonebook and vCard by Bluetooth: 53 Power Save Mode: 22 Private Ring: 46

R Receiver volume: 33

Registering a Cell Phone: 45 Residential Mode

Changing mode: 22

Index

Operation Outline: 27 Residential Mode and Office Mode: 21 RF Specifications

Bluetooth: 79

DECT: 79 Ringer volume: 32

S Setting

Password: 20 Settings: 63

Answer Option: 66

Bluetooth Option: 69

Display Option: 68

Incoming: 64

Key Option: 66

Other Option: 70

System Option: 69

Talk Option: 66

Tone Option: 69 Shortcut Combinations: 30 Silent Mode: 20 Soft Keys: 25 Speaker volume: 33 Specifications: 78 Standby display number: 32 System Requirements: 80

T Text, entering: 59

Three-party Conference: 39 Troubleshooting: 82

V Vibrate: 33

Volume

Ringer: 33

Notes

This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd.

Two Riverfront Plaza, Newark, NJ 07102-5490

http://www.panasonic.com/bts

5770 Ambler Drive, Mississauga, Ontario, L4W 2T3

http://www.panasonic.ca

PNQX6182YA PP0713TM1123

Panasonic kx-tca185, kx-tca285, kx-tca385 operating instructions

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Outline

Related Documentation

Other Information

Table of Contents

Important Information

For Your Safety

Data Security

Additional Information

Before Operating the Telephone

Included Accessory

Location of Controls

Handset Functions

Basic Operations

Feature Operations

Making Calls

Receiving Calls

During a Conversation

Useful Features

Bluetooth (KX-TCA285/KX-TCA385 only)

Using the Handset Phonebook

Handset Phonebook

Storing an Item in the Handset Phonebook

Searching for an item stored in the Phonebook

Phonebook and vCard Transfer by Bluetooth

Deleting Stored Items in Handset Phonebook/Hot Key Dial/ Outgoing Call Log/Incoming Call Log

Assigning Hot Keys

Entering Characters

Locking the Handset Phonebook

Customizing the Telephone

Changing the Initial Settings

Changing Handset Settings

Installation and Setup

Battery Installation

Charger Connection

Charging the Battery/Batteries

Charger Wall Mounting

Attaching the Phone Strap (KX-TCA185/KX-TCA285 only)

Attaching the Belt Clip (KX-TCA185/KX-TCA285 only)

Removing the Belt Clip

Appendix

Specifications

System Requirements

Troubleshooting

Error Messages

Index

Index