Panasonic KX-FPW111 User Manual

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Page 1

Panasorac

Quick Start

2-Line Plain Paper FAX

Model No.

KX-FPW111

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Please read these Operating Instructions before using the unit and save for future reference.

FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376.

•This unit is designed for use in the United States of America, and may not operate in other countries. (See page 118 for more details.)

•Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 118 para tener más

detalles.)

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Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines facsimile, telephone and copier features to provide you with more

efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

I---------------------------------------------------------------------------

\ Attach your sales receipt here

For future reference

Date of purchase

Dealer’s name and address

Dealer’s telephone number

Serial number (found on the rear of the unit)

Caution:

•When connecting telephone line cords to the fax machine, use the included telephone line cords for reliable data communications and compliance with FCC rules.

•When connecting 4-wire telephone line cord, connect the ferrite core side to the fax machine.

•The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile; —Date and time of transmission, —Identification of the business, entity or person{s) sending the facsimile, and —Telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 29 to 32.

• Note that the images of copied or received documents will remain on the used film. Use discretion when disposing of the used film cartridge.

• Do not rub or use an eraser on the printed side, as the print may smear.

• If you have not applied to the ^¡CtSAV® service, you will not be able to use the IQ-FAX function (p. 63-65).

T rademarks

filXSM/ is a registered trademark of FaxSav Incorporated.

Hammermill® is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries. All other trademarks identified herein are the property of their respective owners.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Page 3

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions,

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit.

They are provided for ventilation and protection against overheating. Never place the unit near

radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit.

If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed.

Do not use any type of adaptor plug to defeat

this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the

cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or electric

shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is

required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer

servicing to an authorized servicenter if any of the following occur: A. If the power supply cord or plug is damaged

or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones, except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning

storm.

2. Never install telephone jacks in wet locations

unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

•To prevent the risk of fire or electrical shock, do

not expose this product to rain or any type of moisture.

OTHER INFORMATION

• Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, high temperature and vibration.

•The unit shouid not be exposed to direct suniight.

• Do not place heavy objects on top of this unit.

• Do not touch the plug with wet hands.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 4

Quick Start

Installation

Before installation (p 21)

A. Remove the shipping tape.

Shipping tape

B. Open the cover, remove the leaflet under the

film cartridge and close the cover.

Paper tray (p 22)

Insert the two tabs on the paper tray into the slots on the back of the unit.

Recording paper

(p. 23, 24)

A. Fan the stack of paper to

prevent a paper jam.

B. Pull the tension bar forward

Paper stacker (p 22)

A. Lift the front of the unit and

hold the aluminum sheet.

B. Insert the paper stacker

into the side slots.

For Fax Advantage Assistance, Call 1 -800-435-7329.

and hold open while inserting the paper.

Page 5

Connections

To connect to a two-line telephone jack (RJ14C)

Quick Start

• For further details, see pages 25-28.

•To connect a telephone answering machine, see page 82.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 6

Quick Start

To connect to two single line telephone jacks (RJ11C)

TRANSPARENT plug

Remove the stopper with your finger before connecting the cord to the L2 jack.

Handset cord

A. Connect to the unit. B. Connect to the handset.

Stopper

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Line surge protector

2-wire telephone line cord with TRANSPARENT plugs

A. Connect to “L2” on the unit. B. Connect to a single telephone line jack.

Single line telephone jack (RJ11C)

4-wire telephone line cord with GREEN plugs

A. Connect to "L1/L2” on the unit.

B. Connect to a single telephone line jack.

fS.

Single line telephone jack (RJ11C)

Power cord

A. Connect to the unit.

B. Connect to a power outlet.

/ Power surge

protector

• For further details, see pages 25-28.

•To connect a telephone answering machine, see page 82.

For Fax Advantage Assistance, Call 1-800-435-7329.

£5

120 V, 60 Hz

Page 7

Voice calls - making/answering

Voice calls - making

Lift the handset.

•A free line is selected automatically and the line indicator lights green.

Dial the number

Quick Start

When finished talking,

replace the handset.

•For further details, see page 39.

• If you are having trouble, see page 102.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 8

QuickStart

Voice calls - answering

When the unit rings, lift the handset.

•The calling line is selected automatically

and the line indicator lights green.

When finished talking, replace the handset.

• For further details, see page 40.

• If you are having trouble, see page 102.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 9

Faxes - sending/receiving

Faxes - sending

Quick Start

• For further details, see page 58.

• If you are having trouble, see pages 102 and 103.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 10

Faxes - receiving

Replace the handset.

• For further details, see page 78.

•You can select the way to receive calls according to your needs (p. 74-77).

• If you are having trouble, see page 103.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 11

Copying

Quick Start

Open the document feeder tray.

Adjust the width of the document guides to

Press (START/SET/COPY).

• For further details, see page 97.

• If you are having trouble, see page 104.

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 12

Initial

Preparation

Accessories Included accessories

Accessory order information

Features Features of this 2-line system Help Button

Help function.........................................................................17

.....................................

.........................

.......................

.....................15

.....................

Finding the Controls Location ..................................................................................18

Setup

Volumes

Overview

Before installation................................................................21

Paper tray.............................................................................22

Paper stacker.......................................................................22

Recording paper...................................................................23

Connections

Date and time, your logo and facsimile telephone number. 29 Dialing mode (touch tone or pulse) Line usage selection Line mode Line ringer mode Switching telephone numbers between line 1 and line 2 . . 37

Adjusting volumes

...............................................................................

........................................................................

.....................................

............................................................

...........................................................................

.................................................................

................................................................

33 34

Telephone

Making and

Answering Calls

One-Touch Dial

JOG DIAL

Caller ID

Voice calls - making ..................................

Voice calls - answering Using the other line during a conversation Making conference call

TONE and PAUSE buttons........................

Storing names and telephone numbers

in the One-Touch Dial ..............................................

Making a voice call using the One-Touch Dial Storing names and telephone numbers

in the JOG DIAL directory ........................................

Making a voice call using the JOG DIAL directory . . . Caller ID service from your phone company

Viewing the Caller ID list on the display Calling back from the Caller ID list Storing telephone numbers in the One-Touch Dial and

JOG DIAL directory from the Caller ID list

Erasing all callers’ information........................................

Storing your area code Automatic Caller ID list

..............................

.............................

.............

.................

.........................

................................

..................

..................................................

Voice Contact Talking to the caller after fax transmission or reception ... 57

___ ___

39 40 41 42 43

44 45

46 49

50 51 52

53 54 55 56

For Fax Advantage Assistance, Call 1 -800-435-7329.

Page 13

Fax/Copy

Sending Faxes

Receiving Faxes

Copying

Sending a fax manually

Documents you can send ....................................................59

Sending a fax using the One-Touch Dial..............................60

Sending a fax using the JOG DIAL directory Sending a fax during a conversation

IQ-FAX .................................................................................63

Sending report for confirmation

Automatic journal report .......................................................67

Delayed transmission {sending a fax at a specified time) . . 68

From memory.......................................................................69

Multiple stations ...................................................................70

Overseas Connecting tone

Setting Line 1 to receive calls...............................................74

Setting Line 2 to receive calls...............................................76

TEL mode (answering all calls manually) ............................78

FAX ONLY mode (all calls are received as faxes)

Using the unit with an answering machine...........................82

Extension telephone ............................................................85

Fax activation code Distinctive Ring service (ring pattern detection feature) ... 86 TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit)...........88

Other size documents...........................................................92

Silent detection (receiving faxes from older model

fax machines) ...................................................................93

Memory reception alert.........................................................93

Friendly reception ................................................................94

Pager call - when your unit receives a fax Film detection

Making a copy

.............................................................................

......................................................................

........................................................

.......................

....................................

............................................

..................................................................

...............

..............................................................

...........................

62 66

73 73

95 96

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Help

Error Messages Operations

Jams

Ink Film Cleaning

Reports.................................................................................99

Display ...............................................................................100

When a function does not work, check here before

requesting help

If a power failure occurs Recording paper jams

Sending document jams ....................................................108

Sending document does not feed, or multi-feeds...............108

How much film you have left Replacing the film cartridge

Document feeder

Thermal head and black bar

..............................................................

....................................................

........................................................

..............................................

................................................

...............................................................

.............................................

For Fax Advantage Assistance, Call 1-800-435-7329.

102 105

106

109 109

111 111

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Page 14

General

Information

Print Reports Display Contrast

Printing the feature settings, telephone numbers, journal,

printer test list, broadcast list and Caller ID list

Changing the display contrast

............................................

...............

112 113

Comienzo

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Reset FCC Information

Resetting the advanced features........................................ 113

List of FCC requirements and information..........................

Limited Warranty Limited Warranty.................................................................

Servicenter Directory Notes for product service and shipping the product

..........................................................

...........

Energy Star Energy Star.........................................................................

Specifications Comienzo rápido en

Index

.......................

Features Summary

Technical data about this product ......................................

español........................................................................... .119

Summary of user programmable features

.......................

114 115

116 117

117 118

.127

129

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 15

Accessories

Included accessories

Power cord

Part No. PFJA1030Z

Handset cord

Part No. PFJA1029Z

•When connecting telephone line cords to the fax machine, use the included telephone line cords for reliable data communications and compliance with FCC rules.

•When connecting 4-wire telephone line cord, connect the ferrite core side to the fax machine.

• If any items are missing or damaged, check with the place of purchase.

•The part numbers listed above are subject to change without notice.

•Save the original carton and packing materials for future shipping and transportation of the unit.

4-wire telephone line cord with green plugs .1

Part No. PFWAFPW111M

Paper tray

Part No. PFKS1030Z1

2-wire telephone line cord with transparent plugs

............................

Part No. PQJA10075Z

Film cartridge (with free starter film)

—The film cartridge is

pre-installed.

..............

Handset

Part No. PFJXE0805Z

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Accessory order information

The free starter film cartridge is only 20 meters (65') long. We recommend that you buy regular film cartridge [100 m (328')] for continuous use of your unit. For best results, use genuine Panasonic film cartridge Model No. KX-FA65. To order, call toll-free 1-800-332-5368 or see the fax order instructions below.

Fax order: Please send a fax to 1-800-237-9080. Include: your name, shipping address,

telephone number, credit card type, number, expiry date and your signature, order part number and quantity, and delivery method - overnight, 2nd day, or ground.

Model No. Description Specifications

KX-FA65

Note:

•The film cartridge is not reusable. Do not rewind and use the film again.

Film cartridge 216 mm X 100 m (8V2" x 328') roll

To order accessories, call toll-free 1-800-332-5368.

Page 16

Features Features of this 2-line system

The KX-FPW111 can use two telephone lines allowing you to hold a voice conversation on one line, and

send/receive a fax message on the other line. In addition, both lines can be used to hold a conference call with

two parties. Below are examples showing how the system can be used.

1. When one line is used for fax communication:

You can make or receive a voice call on the other line.

2. When one line is used for voice communication:

You can send or receive a document on the other line.

3. When an external telephone answering machine connected to the facsimile is used for LINE 1:

You can send or receive documents on LINE 2.

4. While having a conversation on one line:

You can make or answer a second call on the other line and then combine both calls to make a conference call.

Important:

• If one line is busy sending/receiving a fax, the other line can only be used for voice communication.

Auto line selection

The unit will automatically select a free line when you lift the handset or press [MONITOR]. Line 1 is given priority over line 2 when both lines are free. When a line is ringing, that line will automatically be selected when you lift the handset. You can directly select either line 1 or 2 by pressing [LINE 1 ] or (LINE 2] before making or answering a call.

______ _________

Different line features

Line 1 has various convenient features for voice and fax calls.

The following features are available on this line:

• Receiving faxes automatically (AUTO ANSWER mode)

• Sending a fax using the FaxSav service

• Recording voice messages and receiving fax documents (using the external telephone answering machine)

• Remote fax receiving using the extension telephone

•Compatible with Caller ID service

•Three types of receive mode (TEL, FAX ONLY, TEL/FAX)

Line 2 is a simple telephone/facsimile line that allows you to answer all voice and fax calls yourself.

Distinguishable ringer

There is a difference between the ringer sound of line 1 and line 2. You can control each ringer volume separately (p. 38).

For Fax Advantage Assistance. Call 1-800-435-7329.

Page 17

Help function

You can print a quick reference for assistance as follows.

Press [HELP).

Display: press [VA] & [SET]

Press [▼] or until the desired item is

displayed. The following items are available.

1. How to program your unit

1.HOW TO SET UP

2. How to store names in the JOG DIAL directory and how to dial them

2.JOG/AUTO DIAL

3. Help with problems sending faxes

Help Button

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3.FAX SENDING

4. Help with problems receiving faxes

4.FAX RECEIVING

5. How to use the copier function

5.COPIER

6. Frequently asked questions and answers

6.Q and A

7. Explanation of error messages shown

on the display

7.ERRORS

8. List of available reports

8.REPORTS

9. How to use the Caller ID service

9.CALLER ID

Press [START/SET/COPY].

For Fax Advantage Assistance, Call 1-800-435-7329.

PRINTING

Page 18

Finding the Controls Location

•To select a resolution (p. 59).

•To store a setting during programming.

Page 19

•To put a call on hold (p. 39).

Finding the Controls

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•To search for a stored name (p. 46, 61).

•To select characters during programming (p. 31).

•To select the basic features during programming (p. 129).

•To select an enlargement/reduction rate in the copy mode (p. 97, 98).

Page 20

Finding the Controis

Overview

Recording paper entrance

Paper tray

Document feeder tray

Cover open button

Note:

•The document and recording paper will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Page 21

Before installation

Remove the shipping tape.

2 Open the cover by pressing the cover open button,

2 Lift the film cartridge, remove the leaflet and

replace the film cartridge.

^ Close the cover securely by pushing down on the

dotted area at both ends.

Setup

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Page 22

Setup

Paper tray

Insert the two tabs on the paper tray into the slots on

the back of the unit.

• Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Paper stacker —

^ Remove the shipping tape from the paper stacker

Lift the front of the unit and hold the aluminum

sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots.

Confirm that the paper stacker is locked into the center slots and slide back.

Slide the paper stacker forward until it stops.

Bottom

Side slots

Shipping tápe Paper stacker

Page 23

Using legal size paper

Setup

Press the dotted area on the paper stacker

extender.

Open the paper stacker extender.

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Recording paper

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m^ (20 lb.) paper. You may use 60 g/m^ to 90 g/m^ (16 lb. to 24 lb.) paper.

For best results, only use inkjet paper such as Hammermill® Jet Print. If you use other types of paper, the print quality may be affected.

Fan the stack of paper to prevent a paper jam.

(continued)

Page 24

Setup

Pull the tension bar forward and hold open while inserting the paper.

•The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or muiti-feed.

•The paper should not be over the tab.

• If the paper is not inserted correctly, readjust the paper or the paper may jam.

Note:

•Avoid paper with a cotton and/or fiber content that is over 20%, such as ietterhead paper or paper

used for resumes.

• Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause

a paper jam.

•Avoid extremeiy smooth or shiny paper that is highiy textured. Aiso avoid paper that is coated,

damaged or wrinkied.

•Avoid double-sided printing.

• Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

• Do not reinsert the ejected paper into the recording paper exit.

• Some paper only accepts print on one side. Try using the other side of paper when you are not happy with the print quality.

Adding paper to the paper tray

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Page 25

Setup

Connections

Connecting the handset cord

Connect the handset cord to the unit and connect to the handset.

Connecting the telephone line cord(s)

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►When connecting telephone line cords to the fax machine, use the included telephone line cords for reliable

data communications and compliance with FCC rules. ►When connecting 4-wire telephone line cord, connect the ferrite core side to the fax machine. ► For additional equipment protection, we recommend the use of a surge protector. See note on page 27 for

more information.

To connect a two-line telephone jack (RJ14C)

A. Connect the 4-wire telephone line cord

with GREEN plugs to L1/L2 jack on the unit.

B. Connect to a two-line telephone jack

{RJ14C).

Ferrite core (For the fax machine)

Two-line telephone jack {RJ14C)

Line surge \

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protector /

4-wire telephone

line cord with

GREEN plugs

GREEN plug

Caution:

• Do not connect another telephone line to the L2 jack. Doing so may cause damage to your unit.

Page 26

Setup

To connect two single-line telephone jacks (RJ11C)

A. Connect the 2-wire telephone line cord

with TRANSPARENT plugs to L2 jack on the unit and connect to a single line telephone jack {RJ11C).

B. Connect the 4-wire telephone line cord

with GREEN plugs to L1/L2 jack on the unit and connect to a single line telephone jack(RJHC).

Ferrite core (For the fax

Single line telephone jack (RJ11C)

LINE 1

4-wire telephone line cord with GREEN plugs

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Line surge \ protector /

machine)

GREEN plug

LINE 2

Single line telephone jack (RJ11C)

• If you connect the unit to a private branch exchange, connect as follows: A. Connect the 4-wire telephone line cord to “L2” jack

B. Connect the 2-wire telephone line cord to “L1/L2” jack.

- O -

Line surge \ protector /

(

2-wire telephone line cord with TRANSPARENT plugs

TRANSPARENT plug

Remove the stopper with your finger before connecting the cord to the L2 jack.

If you use the unit only as a single-line telephone/facsimile

A.B.Connect the 2-wire telephone line cord

with TRANSPARENT plugs to L1/L2 jack on the unit. Connect to a single line telephone jack

(RJ11C).

2-wire telephone

line cord with

TRANSPARENT

plugs Single line telephone jack

(RJ11C)

Line surge \

(

protector /

---------------

Stopper

TRANSPARENT plug

Note:

• If you use the unit as a single-tine telephone/facsimile, set the line usage selection (p. 34).

Page 27

Connecting the power cord

120 V, 60 Hz

Setup

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Note:

• For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE

MFG. CO.), SUPER MAX (PANAMAX) or MP1 {ITW LINX).

•The warranty does not cover damage due to power line surges or lightning.

•When you operate this product, the power outlet should be near the product and easily accessible.

• If you want to connect an answering machine to the unit, see page 82.

Automatic dialing mode setting

•When the telephone line cord(s) and the power cord are connected, the unit will automatically start to detect the dialing mode of your telephone line.

Display:

Wait until one of the following messages is displayed.

• If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when power is restored.

• If you connect the power cord before connecting the telephone line cord{s), the following messages will be

shown alternately.

CHECKING LINE

LINE IS TONE

LINE IS PULSE

Your line has touch tone service.

Your line has rotary pulse dial service.

NO TEL LINE INSERT TEL LINE

Connect the telephone line cord{s).

Page 28

Setup

___________

Checking the telephone number applied to each line

When the unit is connected to 2-line telephone jack or two single line telephone jacks, follow these steps to check the telephone number for each line.

Press [LINE 11.

•The line indicator lights green. Lift the handset.

Dial one of the telephone numbers.

If a busy tone is heard, the telephone number

dialed is applied to LINE 1.

If the unit rings and the LINE 2 indicator

flashes red, the telephone number dialed is

applied to LINE 2.

Replace the handset.

Note;

•There is a difference on their features between line 1 and line 2 (see “Different line features” on page 16).

If the dialed telephone number is not applied to the desired line, change the setting of the line as shown below.

To switch telephone numbers between line 1 and line 2

■ When the unit is connected to 2-line telephone

jack (RJ14C) as shown on page 25:

Change the setting of the LINE CHANGE feature

(p. 37).

■ When the unit is connected to two single line

telephone jacks (RJ11C) as shown on page 26:

Change the connections of two telephone lines each other at the wall jacks.

Explanation of line indicators

Line indicator Line condition Off The line is free. Flashing quickly

(Red) On (Green) The line is selected. On (Red)

An incoming call is being received.

When the facsimile is in use or when an extension telephone/externa! telephone answering machine is in use.

Flashing (Green) The call is on hold.

Page 29

Date and time, your logo and facsimile

Setup

telephone number

You should program the date and time, your logo and facsimile telephone number. This information will

be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act i a of 1991. 5'

Example:

----------------------------- i "

I S

I Q

Setting the date and time

Press [MENU].

Display:

Press [#]> then (O] (T]-

1.SYSTEM SET UP

^ Press [START/SET/COPY].

SETUP ITEM [ ]

g Press [MENU].

SET DATE & TIME

Press [START/SET/COPY].

M:01/D:01/Y:99

Cursor

Enter the correct month/day/year by selecting

each 2 digits using the dial keypad. Example: Aug. 10, 1999

Press Odl (Dd) Hl9).

M: 08/D:10/Y:99

Press [START/SET/COPY].

TIME: 12 : 00AM

Enter the correct hour/minute by selecting

each 2 digits using the dial keypad.

Press ® to select “AM” or “PM”. Example: 3:15PM

1. Press®®®®.

TIME: 03 :15AM

2. Press ® until “PM” is displayed.

TIME: Û3:15PM

Note:

•You can enter the number by rotating [JOG DIAL] in steps 4 and 6. In this case, press to move the cursor.

•The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

• Press [◄) or ® to move the cursor to the incorrect number, then make the correction.

• If you press [STOP] while programming, the display will return to the previous one.

Page 30

Setup

_ _ _ _

Setting your logo

The logo can be your company, division or name.

Press (MENÜ).

Press ®. then ® (D-

Display:

1.SYSTEM SET UP

YOUR LOGO

Press [START/SET/COPYl

LOGO=

Enter your logo, up to 30 characters, by using the

dial keypad. See next page for details.

Example: Bill

1. Press twice.

LOGO=B

Cursor

2. Press @ six times.

LOGO=Bi

3. Press is) six times.

LOGO=Bil

4. Press (S to move the cursor to the next space and press ® six times.

LOGO=Bill

g Press [START/SET/COPYl.

SETUP ITEM [ ]

0 Press [MENU].

^ o o ^3

CÏ)Cl)CE)

®®®‘o C

[STOP]

(Delete)

[START/SET/COPY]

Note:

•You can enter your logo by rotating [JOG^IAIT] (see next page).

o ^ cr

k "a 0

[JOG DIAL]

To correct a mistake

• Press (◄] or E to move the cursor to the incorrect character, then make the correction.

To delete a character

• Move the cursor to the character you want to delete and press [STOP].

To insert a character

1. Press (◄] or [►] to move the cursor to the position to the right of where you want to insert the character.

2. Press [INSERT] (One-Touch Dial key 2) to insert a space and enter the character.

Page 31

To select characters with the dial keypad

Setup

Pressing the dial keys will select a character as shown below.

Keys

® ®

r~Dl

(STOPl

A B

D G H J K L

M N O m n 0 6

P T

] { }

[

C a

E F

d e

R S V t u V 8

b c 2

h i 4 k 1 5

f 3

- / = ' • ■ 9 1

r s 7

w X Y Z w x y z 9

(

HYPHEN key (To insert a hyphen.)

INSERT key (To insert one character or one space.)

Delete key (To delete a character.)

)

< >

" # $ % & ¥ + @ ^ ’

Characters

■D

S O

I—

—I

----1

◄ key (To move the cursor to the left.)

► key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate [JOG DIAL] until the desired character is displayed.

2. Press (S to move the cursor to the next space.

•The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital

< alphabet t,'

—► : Rotating to

Lower case

alphabet

L the right

Number

^: Rotating to

the left

‘Symbol

Page 32

Enter your facsimile telephone number connected

to line 2 up to 20 digits using the dial keypad.

(JOG DIAL]

Example:

Press ÍSTART/SET/COPY).

LINE2-7654321

SETUP ITEM [ ]

Press [MENU],

Note:

•You can enter your facsimile telephone number by rotating [JOG DIAL]. If using [JOG DIALl, press to move the cursor.

•The (3 button replaces the digit with a “+” and the ® button replaces it with a space. Example (using the dial keypad): +234 5678

Press IIXESME®®®®-

•To enter a hyphen in a telephone number, press [HYPHEN] (One-Touch Dial key 1).

To correct a mistake

To delete a numberlu ueieic a iiuiiiuer

• Press (^ or (B to move the cursor to the

incorrect number, then make the correction.

• Move the cursor to the number you want to delete and press (STOP).

Page 33

Setup

Dialing mode

----------

(touch tone or pulse)

When the unit is turned on, it will automatically set the dialing mode if this feature is set to “AUTO”.

If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

-| Press [MENU]. Display:

^ Press [#]. then [T] [3]-

0 Press (START/SET/COPY).

^ Press (S or (a) to select the desired setting,

g Press (START/SET/COPY).

1.SYSTEM SET UP

DIALING MODE

MODE=AUTO

SETUP ITEM [ ]

®/®

Ci)CE)CE) ^

®®® O

[START/SET/COPY]

[MENU]

■D

-t

0 Press [MENU].

Page 34

Setup

Line usage selection

The unit can be connected two telephone lines. If only one line is connected, the following programming is

necessary.

^ Press [MENU].

(MENU)

^ Press thsn @

Display:

1.SYSTEM SET UP

C.O.L SELECTION

®/®

2 [START/SET/COPYj.

If line 1 is not connected:

Press (3 or (5 to select “OFF”.

If line 1 is connected:

Press ® or [a] to select “ON”.

g Press [START/SET/COPYl.

If line 2 is not connected:

Press (5 or (3 to select “OFF”.

If line 2 is connected:

Press or [a] to select “ON”.

^ Press (START/SET/COPY).

g Press [MENU].

LINEl=ON

LINE2^0N

SETUP ITEM [ ]

▼A

©®® “

®®®.

®®® O CZ

O —or

[START/SET/COPY]

Page 35

Setup

Line mode

If either line 1 or 2, or both lines are connected to a host exchange (PBX - Private Branch Exchange), change

the line mode setting from “CO-Central Office” to “PBX”.

^ Press [MENU].

Press [#). then @ (9).

Display:

®/®

1.SYSTEM SET UP

[MENU]

LINE MODE

u TJ

(5 0>

Press [START/SET/COF^Yl.

When line 1 is connected to a host exchange,

press or ® to select “PBX”.

Press [START/SET/COPY].

g When line 2 is connected to a host exchange,

press or to select “PBX”.

Press [START/SET/COPY].

Press MENU .

LINE1=C0 TA

LINE1=PBX TA

LINE2=CO

LINE2=PBX

SETUP ITEM [ ]

®CD®

®®® o C

[START/SET/COPY]

▼A

Page 36

Setup Line ringer mode

The unit can be programmed not to ring for the second cafi received during a telephone conversation. If this feature is set to off, the unit will let you know an incoming call only by a red flashing of the line indicator. To set this feature off, proceed as follows.

^ Press [MENU].

Display;

Press ®

Press (START/SET/COPY).

Press or (5 to select “OFF”.

Press [ START/SET/COPY 1.

0 Press (MENU).

1.SYSTEM SET UP

LINE RINGER MODE

MODE=ON TA

MODE=OFF TA

SETUP ITEM [ ]

®/®

®dXD

®®®o C

[MENU]

o Of

ID W ,

[START/SET/COPY]

Page 37

Switching teiephone numbers between iine 1

Setup

and iine 2 —

When you connect the unit to 2-line telephone jack (RJ14C) and want to switch telephone numbers between line 1 and line 2, follow these steps.

^ Press [MENU],

Display;

^ Press then @ (^.

0 Press [START/SET/COPY],

^ Press ® or ® to select “SWITCH”,

g Press iSTART/SET/COPY],

1.SYSTEM SET UP

LINE CHANGE

MODE=STANDARD TA

MODE=SWITCH TA

SETUP ITEM [ ]

®/®

CDCE)CE) o o

®®(D ^

®®CE)

O n )

(START/SET/COPY

■0

■o

a o

0 Press (MENU).

Page 38

Volumes Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available for each line.

1. While the unit is idle, press [▼) or (a)-

•The line 1 and 2 indicators will flash.

2. For LINE 1, press [LINE 11. For LINE 2, press (LINE 2].

3. Press (▼] oi' to adjust the volume.

■ To turn the ringer off:

Press repeatedly until the following message is

displayed.

Example: Line 1 is selected.

Display:

Press [START/SET/COPYl.

•To turn the ringer back on, press (a).

While the ringer volume is set to off:

The display will show the following message.

Example:

When a call is received, the unit will not ring and will display the following.

RINGERl OFF=OK?

YES: PRESS SET

Ll:RINGER OFF

INCOMING CALL

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or fA].

Monitor volume

8 levels (high to low) are available. While using the monitor, press (5) O'" ® •

Page 39

Making and Answering Calis

Voice calls - making

When you lift the handset or press [MONITOR], a free line will be selected automatically.

Press [MONITOR] or lift the handset.

Display;

•A free line is selected automatically and the line indicator lights green.

TEL=

Dial the telephone number.

Example:

• If you misdial, hang up and dial again.

When the other party answers, speak with the

handset.

When finished talking, replace the handset.

TEL=2345678

Note:

• Line 1 will be selected if it is free, but if it is engaged, line 2 will be selected.

•You may select line by directly pressing [LINE 1 ] or

[LINE 2].

To redial the last number

1. Press MONITOR or lift the handset.

2. Press [REDIAL/PAUSE].

3. When the other party answers, speak with the handset.

To mute your voice to the other

party

1. Press [HANDSET MUTE] during a telephone conversation using the handset.

Display:

<MUTE>

■D

To put a call on hold

Press [HOLD].

•The line indicator flashes green.

•You may place the handset on the cradle.

To release the hold

Press the LINE button being on hold and lift the handset.

• If an extension phone is connected on the same line, you can also release the hold by lifting its handset.

•The other party cannot hear you, but you can hear them.

2. To resume the conversation, press. [HANDSET MUTE] again.

Page 40

Making and Answering Calls

Voice calls - answering

While a call is being received, the unit rings and the calied line indicator flashes red.

When the unit rings, lift the handset.

•The calling line is selected automatically and the line indicator lights green.

When finished talking, replace the handset.

Note:

•When the ringer volume of the called line is set to off, the unit will not ring.

To mute your voice to the other party

1. Press [HANDSET MUTE] during a telephone

conversation using the handset.

Display:

•The other party cannot hear you, but you can hear them.

2. To resume the conversation, press [HANDSET MUTE] again.

<MUTE>

To transfer a call to an extension phone

1. Press [HOLD] during a conversation and then replace the handset.

•The line indicator changes from steady to

flashing green light.

2. Lift the handset of the extension phone to continue the conversation.

•The line indicator changes from flashing to a steady red light.

Page 41

Making and Answering Calls

Using the other line during a conversation

During a conversation, if the other line indicator flashes red, an incoming call is being received. You can answer the second call while holding the first call. You can also make a call without terminating the first call.

Example; If you are using LINE 1

Press [HOLD] to put the first call (line 1) on hold.

Display:

►The LINE 1 indicator flashes green.

Press the other line button ([LINE 2]) to make or answer a second call.

•The LINE 2 indicator lights green. To return to the first call (line 1), press the line

button for the first call ([LINE 1 ]).

•The LINE 1 indicator lights green, then the second call is terminated.

Note:

•To hold the second call in step 3, press [HOLD] before pressing the line button for the first call.

Using the other line during fax communication

ON HOLD

[LINE 1]

<D <0

3 o

While sending or receiving fax messages on one line, you can place or answer a voice call on the other line.

Example: If you are using LINE 1 for fax

communication

Press the other line button ([LINE 2]) to make or answer the second call.

•The LINE 2 indicator lights green.

Note:

•You cannot send or receive faxes while using the other line for fax communication.

Page 42

Making and Answering Calls

Making a conference call

While having a conversation on one line, you can make or answer a second call on the other line and then combine both calls together to make a conference call.

Example: If you are using LINE 1

Press [HOLDI to put the first call (line 1) on hold.

Display:

►The LINE 1 indicator flashes green.

Press the other line button ((LINE 2]) to make or answer a second call.

•The LINE 2 indicator lights green.

When the second call is connected, press [CONF] to make a conference call.

ON HOLD

CONFERENCE CALL

• Both line indicators light green.

To hang up both line, replace the handset.

Page 43

Making and Answering Calis

TONE and PAUSE buttons

TONE button

The (tone] (*) button is used for rotary pulse dial

services and allows you to temporarily change from pulse to tone mode during a dialing operation.

When you hang up, the unit will automatically return to

pulse mode.

Entering pauses

When the fREDIAL/PAUSE) button is pressed during dialing, a pause will be inserted. Pressing

(REDIAL/PAUSE) once creates a 5 second pause.

Example 1:

If your unit is connected to a host exchange, insert

a pause to get an outside line.

®(DCD ®CD®

o oz®

[TON El (REDIAL/PAUSE)

Note:

•TONE and PAUSE can be stored into a telephone number in the One-Touch Dial

and the JOG DIAL directory.

<D (D

■a

Line access code

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

Page 44

One-Touch Dial

Storing names and telephone numbers in the One-Touch Dial =

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed

numbers. 6 stations are available.

•One-Touch Dial keys 1,2 or 3 can be used as One-Touch Dial keys {DIAL MODE) or as broadcast keys

(BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 70 to 72.

Press [DIRECTORY PROGRAM).

Display:

For stations 1-3

Press one of the One-Touch Dial keys.

Press [START/SET/COPY] to go to the next prompt.

For stations 4-6

Press [ LOWER 1. then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, by

following the instructions on page 31.

PRESS STATION

OR USE JOG-DIAL

DIAL MODE ▼A

fSTART/SET/COPY]

[HYPHEN] [SECRET]

[DIRECTORY PROGRAM]

Example:

Press [START/SET/COPY].

NAME^John

Example:

Enter the telephone number up to 30 digits.

•To enter a hyphen in a telephone number, press

[HYPHEN] (One-Touch Dial key 1).

•To program other stations, repeat steps 2 to 6.

Press [DIRECTORY PROGRAM] to exit the

program.

Note;

• If “DIAL MODE” is not displayed when you select stations 1,2 or 3 in step 2, the broadcast function has been set. To use the station as a One-Touch Dial key, press to select “DIAL MODE". The broadcast function will be canceled.

•A hyphen entered in a telephone number counts as two digits.

<S02>=

Helpful hint:

•You can confirm the stored items on the display (p. 49) or on the telephone number list

(p. 112).

To keep the telephone number secret

Press [SECRET] (One-Touch Dial key 3) after entering the telephone number in step 5.

•A secret number can not be viewed after this

is set.

•The telephone number will not appear on the telephone number list.

• Pressing [SECRET] does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3.

Enter the desired number in step 5. To erase a stored station name and number, see page 48.

Page 45

One-Touch Dial

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 44).

^ Press [MONITOR] or lift the handset.

Display:

•A free line is selected automatically.

•Check that there are no documents in the document feeder tray.

For stations 1-3

Press the desired One-Touch Dial key.

For stations 4-6

Press [LOWE^], then press the desired One-Touch Dial key.

Example:

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL^

TEL-<John>

.................

o o

■O

Helpful hints: _____

•You may select the line by pressing [LINÉT] or

[LINE 2].

•You can confirm the stored items on the display {p. 49) or on the telephone number list (p. 112).

•You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate displayed, then press [MONITOR] or lift the handset.

[JOG DIALl until the desired name is

Page 46

JOG DIAL

Storing names and telephone numbers

in the JOG DIAL directory —

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory {100 stations) in addition to the One-Touch Dial. For your convenience, the following 2 stations have been pre-programmed in

the JOG DIAL directory.

HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 17), call using this station (p. 49). IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 49).

If you do not need the above stations, you can edit or erase them (p. 47, 48).

Press [DIRECTORY PROGRAM).

Display:

Rotate [ JOG DIAL] until the following is displayed.

PRESS STATION

OR USE JOG-DIAL

NAME=

Enter the name, up to 10 characters, by following the instructions on page 31.

Example:

Press [START/SET/COPYj.

Enter the telephone number up to 30 digits using

the dial keypad.

Example:

• If you want to enter a hyphen, press [HYPHEN]. Press (START/SET/COPY).

NAME=Alice

NO. =

NO.=5552233

[HYPHEN]

CDOd) =

®®®’o rnrro

[STOP]

[START/SET/COPY]

[DIRECTORY PROGRAli^

Helpful hint:

•You can confirm the stored items on the display (p. 49) or on the telephone number list

(p. 112).

Note:

•You can store items during a telephone conversation.

•When the following message is displayed in

step 6, you can only store 5 items.

[SECRET]

[JOG DIAL]

•To program other items, repeat steps 3 to 6. Press [DIRECTORY PROGRAM] to exit the

program.

To correct a mistake

• Press or [B fo move the cursor to the incorrect character, then make the correction.

To delete a character or number

• Move the cursor to the character or number you want to delete and press [STOP],

Display:

• If the unit shows “JOG-DIAL FULL” in step 1, there is no space to store new stations. Erase

unnecessary stations (p. 48).

•A hyphen or a space entered in a telephone number is counted as two digits.

SPACE= 5 DIRS.

To keep the telephone number secret

Press [SECRET] (One-Touch Dial key 3) after entering the telephone number in step 5.

•A secret number can not be viewed after this is set.

•The telephone number will not appear on the telephone number list.

• Pressing [SECRET] does not count as a digit.

____

Page 47

Editing a stored name and number

Rotate [JOG DIAL] until the desired name is

displayed.

Example:

Press [DIRECTORY PROGRAM].

Mary

EDIT=* DELETE=#

©©CD o ' ©®®

JOG DIAL

a D

Press @ to select “EDIT”.

NAME=Mary

• If you do not need to edit the name, skip to step

Edit the name by following the instructions on

page 31.

Press [START/SET/COPY].

Example:

• If you do not need to edit the telephone number, skip to step 7.

Edit the telephone number. For further details, see

page 46.

Press [START/SET/COPY],

NO.=0123456

REGISTERED

[START/SET/COPY]O[JOG DIAL]

[directory PROGRAli^

S2.

Page 48

JOG DIAL _ ^

Erasing a stored name and number

You can also erase a name and number stored in the One-Touch Dial by following the instructions below.

Rotate (JOG DIAL] until the desired name is

displayed.

Example;

Press fPIRECTORY PROGRAM]

Smith

EDIT=^ DELETE^#

Press [#] to select “DELETE”.

• If you do not want to erase the item, press

[STOP],

Press [START/SET/COPY],

»The stored name and number are deleted.

DELETE OK?

YES: PRESS SET

DELETED

®(DCD o o

®®® o GZrZD

[START/SET/COPY]

[DIRECTORY program!

______

[STOP]

(JOG DIAL]

Page 49

JOG DIAL

Making a voice cali using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 46).

Rotate (JOG DIAL] until the desired name is

displayed.

Example:

Press [MONITOR] or lift the handset.

•A free line is selected and the unit will start

dialing automatically.

When the other party answers, speak with the handset.

When finished talking, replace the handset.

Helpful hint:

•You can confirm the stored items on the display {see below) or on the telephone number list (p. 112).

Lisa

DIALING

TEL^<Lisa>

Note:

•You may select the line by pressing [LINE 1 ] or [LINE 2].

• If the desired name has not been stored, press [STOP] and dial the number manually.

H £

■D O

To confirm the stored items on the display

1. Rotate [JOG DIAL] until the desired name is displayed.

Example:

2. Press [NAME/TEL NO.].

•To stop the operation, press [STOP].

3. Press [MONITOR] or lift the handset.

•The unit will automatically dial the number.

Kim

4567890

To search for a name by initial

Example: When you want to search for the name

“Lisa”

1. Rotate [JOG DIAL] until any name is displayed. Example:

2. Press [s] repeatedly until any name with the

initial “L” is displayed (see the character table on page 31).

3. Rotate [JOG DIAL) to the right until “Lisa” is

displayed.

•To stop the operation, press [STOP].

4. Press [MONITOR] or lift the handset.

•The unit will automatically dial the number.

Note:

•When you want to search for symbols (not letters or numbers), press @ in step 2.

Alan

Larry

Lisa

Page 50

Caller ID Caller ID service from your phone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.

By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 56).

•To print out the Caller ID list manually, see page 112.

Important;

•This feature is not available on line 2. When you subscribe to a Caller ID service, use line 1 telephone number.

•When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings:

—FAX ONLY mode ring count for line 1 (p. 81), and —TEL7FAX delayed ring count (p. 91).

How Caller ID is displayed

When a call is received, the display will show the

caller’s name after the first ring.

Example:

You can display the caller’s name and number

respectively by pressing (NAME/TEL NO.].

After hanging up, the caller’s information (name, telephone number and the time of the call) will automatically be saved in the Caller ID list (p. 51).

Note:

• If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX supplier.

•The Caller ID service is currently provided in calling areas by caller identification technology. If the caller’s information cannot be received, the display will show as follows.

Display:

OUT OF AREA

Chris Horner

The caller dialed from an area which does not provide the Caller ID service.

PRIVATE CALLER

LONG DISTANCE

•When the unit receives a call while sending or receiving fax documents on the other line, the caller’s information cannot be displayed.

The caller has requested not to send their information.

The caller made a long distance call.

Page 51

Caller ID

Viewing the Caiier iD iist on the display

The unit stores the caller’s infornnation and makes a list of up to 35 callers in chronological order.

When the memory is full and the unit receives a new call, the oldest data will automatically be erased.

With the Caller ID list, the following convenient features are available. —Viewing who has called you on the display (See below.) —Dialing a telephone number from the list (p. 52) —Storing a telephone number for automatic dialing from the list (p. 53)

—Printing out a Caller ID list {p. 112}

Press fCALLER ID SEARCH].

Example:

Display:

Rotate [JOG DIAL] to search the Caller ID list (see below).

If you want to know the caller’s phone number and

the date/time of the call, press [NAME/TEL NO.)

repeatedly while the display is showing the desired

name.

•The display will alternate the name, number and date/time by pressing [NAME/TEL NO.].

Press [STOP] to exit the Caller ID list.

Note:

• If the caller’s name cannot be received, the following message will be displayed.

Display:

NO NAME RCVD

(D O

Ex. When you search from the most recent calt/oldest call

From the oldest call:

---► (rotating to the left)

END

Reviewed calls

MIKE TIMAR

Note:

•To move between calls, rotate [JOG DIAL).

•The display will show “END OF NEW CALL” after the last new call in the list.

•The display will show “END” after the last call in the list.

• If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

2 NEW CALLS

WENDY ROBERTS

ALLAN STONE

END OF NEW CALL

From the most recent call:

—► (rotating to the right)

New calls

Page 52

Caller ID Calling back from the Caller ID list

You can easily call back a telephone number recorded in the Caller ID list.

Important:

•This feature is not available in the following cases. —The telephone number includes data other than numbers (ie., * or #). —The telephone number information was not received.

Press [CALLER ID SEARCH].

Example:

Display:

Rotate [JOG DIAL] until the desired name or

telephone number is displayed.

Example:

Press [MONITOFTI or lift the handset.

•A free line is selected and the unit will start dialing automatically.

When the other party answers, speak with the

handset.

When finished talking, replace the handset.

ALLAN STONE

Note:

•You can send a fax by pressing [START/SET/CQPYl with a document on the document feeder tray after step 3.

• If a telephone number is not displayed when pressing iNAMEn~EL N0.1, you cannot call back that caller.

To edit 10 digit telephone numbers

into one of 4 patterns

Press [*) in step 2 to select a pattern. Each time you press the number will be arranged into one of 4 different patterns.

Telephone number

Area code Telephone number

d: Area code - Telephone number

Telephone number

Page 53

Caller ID

Storing telephone numbers in the One-Touch Dial and JOG DIAL directory from the Caller ID list ^

You can store names and telephone numbers in the One-Touch Dial and JOG DIAL directory from the Caller ID list.

Important:

•This feature is not available in the following cases. —The telephone number includes data other than numbers {ie., * or #). —The telephone number information was not received.

Press f^LLER ID SEARCH].

Example: | 2 new calls

b: To store in the JOG DIAL directory:

Rotate [JOG DIAL].

Example:

NAME=WENDY ROBE

Q (D

■o

3 o

Display:

Rotate f JOG DIAL] until the name you want to

store is displayed.

Example:

Press (DIRECTORY PROGRAM"].

a: To store in the One-Touch Dial memory:

For stations 1-3, press one of the One-Touch

Dial keys.

Press [START/SET/COPY],

Example:

Press [START/SET/COPY).

For stations 4-6, press [ LOWER ]. then press

one of the One-Touch Dial keys.

USE JOG-DIAL

WENDY ROBERTS

PRESS STATION

OR USE JOG-DIAL

DIAL MODE ▼A

NAME=WENDY ROBE

<S02>1233453809

Press [START/SET/COPY].

NO.=1233453809

• If the directory is full, a name and number cannot be stored.

•You can only store a name up to

10 characters long. To edit the name and number, see the instructions on page 47.

Press [ START/SET/COPY 1.

REGISTERED

(CALLER ID SEARCH! One-Touch

----------------------------

©OCD

®®®’o C

0 0

^ Dial keys

D Ol

ji*;—n. O

Example:

Press [START/SET/COPY].

•A new entry will overwrite any previous information.

• If you are using One-Touch Dial keys 1,2 or 3 as BROADCAST keys (p. 70), One-Touch Dial keys cannot be used for this feature.

• You can only store a name up to 10 characters long. To edit the name and number, see the instructions on page 44.

NAME=WENDY ROBE

<S06>1233453809

[START/SET/COPY]

[DIRECTORY PROGRAM]

Note:

•You cannot store caller information in the One-Touch Dial and JOG DIAL directory if a

telephone number is not displayed.

[LO^R]

[JOG DIAL]

Page 54

Caller ID

Erasing all callers’ information

You can erase all of the entries in the Caiier ID list.

^ Press [MENU] three times.

Display:

Press [START/SET/COPYj.

2 Press (5 or [a] until the following message is

displayed.

Press [START/SET/COPYj.

► If you do not want to erase the information, press

[STOP].

g Press [START/SET/COPY],

g Press [STOP] to exit the program.

3.CALLER SET UP

PRESS [TA] & [SET] I

CALL LIST ERASE

ALL ERASE OK?

ERASE COMPLETED

®/®

|0;5J

®<D® ^

®®®.

®®® O C

[MENU]

0 0

o o

[STOP]

[START/SET/COPY]

a 0

Page 55

Caller ID

Storing your area code

When this feature is set. the caller’s telephone number will be displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning.

Press (MENU] three times.

Display:

Press [START/SET/COPY],

Press or until the following message is displayed.

Press [START/SET/COPY).

Enter your area code using 3 digits with the dial keypad.

Press (START/SET/COPY).

3.CALLER SET UP

PRESS [YA] & [SET]

AREA CODE

CODE=

REGISTERED

Press [STOP] to exit the program.

®/®

I—

©CD® “ <

©®® “ ®®® I )

®®®’o CIUD W

(STOP)

(START/SET/COPY)

O cr

(MENU)

D D D 0

■a

D-

To erase the area code

• Press [ STOP I when your area code is displayed in step 4. Then, press [START/SET/COPYl Press (STOP) to exit the program.

Page 56

Caller ID Automatic Caller ID list

This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new cal! is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller

ID list automatically.

Press (MENU).

Press (#]. then ([§.

Press [START/SET/COPY].

Display:

1.SYSTEM SET UP

®/®

AUTO CALL. LIST

CDCDCD ■==

®®0

IMENUI

MODE=ON YA

Press or (X] to select the desired setting.

• If this feature is not required select “OFF”. Press (START/SET/COPY).

SETUP ITEM [ ]

Press [MENU],

Sample of a Caller ID list

®®® O C II ®

(START/SET/COPY]

•The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service.

•ANSWER: How the call was received by the unit. —FAX: Facsimile —TEL: Telephone

If the unit did not respond to the call, the ANSWER column will be blank.

• You can also print a Caller ID list manually (p. 112).

Page 57

Voice Contact

Talking to the caller after fax transmission or

reception

You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press the line button of the line used for fax

communication while transmitting or receiving documents.

documents.

Display:

•Your unit will call the other party with a distinctive ring.

•When the other party answers, your unit will emit

a distinctive ring.

Lift the handset to start talking.

Note:

• If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

• If you initiate voice contact during reception, the unit

will call you with a distinctive ring after the current

page of the document is received.

VOICE STANDBY

Receiving a request for voice contact

lf the other party initiates voice contact, your unit

will sound a distinctive ring and the line indicator will flash red.

Display: please pick up

Press the line button and lift the handset to start talking.

Note:

• If you do not answer within 10 seconds of hearing the

distinctive ring, the line will be disconnected.

Page 58

Sending Faxes Sending a fax manually

When you lift the handset or press [MONITOR], a free line will be selected automatically.

Open the document feeder tray.

Adjust the width of the document guides to the size

of the document. Insert the document (up to 15 pages) FACE

DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press [RESOLUTION] repeatedly to

select the desired setting (p. 59). Press [MONITOR] or lift the handset (This step is

optional. See note.).

•A free line is selected automatically and the line indicator lights green.

Dial the fax number.

Example:

STANDARD

TEL=

TEL==5678901

Document guides

[START/SET/COPY]

Document

feeder tray

[REDIAL/PAUSEl

When a fax tone is heard: Press [ START/SET/COPYl. and replace the handset if using it. OR When the other party answers your call: Lift the handset if using the monitor and ask them

to press their start button. When a fax tone is

heard, press [START/SET/COPYl and replace the handset.

•The line indicator lights red.

CONNECTING

To redial the last number

Press [REDIAL/PAU^.

• If the line is busy, the unit will automatically redial the number up to 2 times.

• During redial, the following will be displayed.

Display:

►To cancel redialing, press [STOP].

WAITING REDIAL

Note:

•You may select the line by directly pressing [ UNE 1 ] or [ LINE 2].

• If you cannot send a fax, confirm the problem by printing a journal report (p. 112) and see

page 99 to solve the problem.

• Performing step 5 allows you to identify any possible problems in sending a fax. For the parties with whom you have experienced no

problems, you can skip step 5. Dial the fax number and press [

START/SET/COPYl

To feed more than 15 pages at a

time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To stop transmission

Press [STOP]. To eject the document, press [STOP] again.

Page 59

Sending Faxes

To select the resolution

Select the desired resolution according to the type of document.

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

• Using the fine, super fine or half tone setting will increase the transmission time.

• If the resolution setting is changed during feeding, it will be effective from the next sheet.

•The super fine resolution only works with other compatible fax machines.

Documents you can send

■n

as.

Minimum size

128 mm

{5")

Note:

• Remove clips, staples or other similar fastening objects.

•Check that ink, paste or correction fluid has dried.

• Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Maximum size

216 mm (8V2")

Effective scanning area

Scanned

area

4 mm

208 mm {S^ie"

Paper width

216 mm (8V2")

Document weight

Single sheet:

45 g/m^ to 90 g/m^ (12 lb. to 24 lb.)

Multiple sheets:

60 g/m^ to 75 g/m^ (16 lb. to 20 lb.)

Page 60

Sending Faxes Sending a fax using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 44).

Open the document feeder tray.

Adjust the width of the document guides to the

size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit

grabs the document.

Display:

If necessary, press (RESOLUTION) repeatedly to

select the desired setting (p. 59).

For stations 1 -3

Press the desired One-Touch Dial key.

For stations 4-6

Press [LOWER 1. then press the desired

One-Touch Dial key.

Example:

STANDARD

Document guides Document

(STOP)

[MONiTOR]

(START/SET/COPY]

(JOG DIAL]

feeder tray

One-Touch Dial keys

[LOWER]

•The unit will select a free line and start transmission.

Helpful hints;

•You can confirm the stored items on the display (p. 49) or on the telephone number list (p. 112).

•You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial

keys. Rotate [JOG DIALl until the desired name is displayed, then press (START/SET/COPY).

•The connecting tone will be heard during dialing to tell you the status of the other party’s machine (p. 73).

If your unit does not send a fax

Verify that the number dialed is answered by the other party’s machine.

1. Press [MONITOR).

2. For stations 1-3

Press the desired One-Touch Dial key.

For stations 4-6

Press [LOWER], then press the desired

One-Touch Dial key.

Fax auto redial

If the line is busy or there is no answer, the unit will

automatically redial the number up to 2 times.

•This feature is also available for; —sending faxes using the JOG DIAL directory

(p. 61), and

—delayed transmission (p. 68).

• During redial, the following will be displayed.

Display:

•To cancel redialing, press [STOP].

WAITING REDIAL

Page 61

Sending Faxes

Sending a fax using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p.46).

Open the document feeder tray.

Adjust the width of the document guides to the size

of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit

grabs the document.

Display:

If necessary, press (RESOLUTION] repeatedly to

select the desired setting (p. 59).

Rotate (JOG DIALI until the desired name is

displayed.

Example;

•To confirm the number, press [NAME/TEL NO.]. Press (START/SET/COPY).

STANDARD

Alice

FAX=<Alice>

Document guides

[START/SET/COPY) [NAME/TEL NO.)

[JOG DIAL]

Document feeder tray

*T1

■p

CONNECTING.

•The unit will select a free line and start transmission.

Helpful hints:

•You can confirm the stored items on the dispiay (p. 49) or on the telephone number list (p. 112).

•The connecting tone will be heard during dialing to tell you the status of the other party’s machine (p. 73).

Note:

• If the desired name has not been stored, press [STOP! and dial the number manually.

• For further details about using the JOG DIAL, see page 49.

If your unit does not send a fax

Verify that the number dialed is answered by the other party’s machine.

1. Rotate [JOG DIAL] until the desired name is displayed.

2. Press (MONITOR).

Page 62

Sending Faxes

Sending a fax during a conversation

While having a conversation on one line, you can send a fax on the other line.

Example: If you are using LINE 1

Press [ HOLD ] to put the first call (line 1) on hold.

ON HOLD

•The line 1 indicator flashes green.

Insert the documents FACE DOWN, and then press the other line button ([LINE 2]) to make a second call.

•The line 2 indicator lights green. Enter the fax number using the dial keypad,

One-Touch Dial or [JOG DIAL],

Press [START/SET/COPY].

• If you use [JOG DIAL] in step 3, press [START/SET/COPY] again.

•The line 2 indicator lights red.

To return to the first call (line 1), press the line

button of the first call ([Llf^ 1)).

•The line 1 indicator lights green.

Page 63

Sending Faxes

IQ-FAX

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind

the IQ-FAX button is the^FaxSav Global Fax Network which manages the delivery of your fax to any fax

machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend

your fax for you, if the receiving fax machine is unavailable. This “fax-only” network has the added advantage of cost efficiency due to the Internet being integrated into the

network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring that your document stays secure. You get the benefits of carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL

directory (p. 46).

Important:

•This feature is not available on line 2. When you apply to the FaxSav service, use line 1 telephone number.

How your fax is sent to the other party’s fax machine

Your unit will send a

fax to the fax server.

If any transmission errors occur between your unit and the fax server, your unit will automatically redial the fax server up to 2 times.

The fax server will receive the fax from your unit, then send it to the other party’s fax machine.

If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you. In this case,

there is no charge. Set your unit to receive a fax.

The other party’s fax machine will receive the fax from the fax server.

I o

* S

1 '<

How to apply for the FaxSav Internet service for your unit

Fill out the attached application form and fax it to 1-800-909-6649.

•The FaxSav company will send you a welcome fax after they have activated your account.

•There is no application or monthly fee. You pay only for the faxes you send.

To activate the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (see next page).

Page 64

Sending Faxes

Turning on the IQ-FAX function

Before programming, confirm that your application has been processed by FaxSav.

Press [MENU).

Display:

Press (#], then @ [5].

1.SYSTEM SET UP

®/®

[MENU]

IQ-FAX

Press [START/SET/COPY],

MODE=OFF

Press or [a] to select “ON”.

MODE=ON

• If this feature is not required, select “OFF”. Press (START/SET/COPY],

SETUP ITEM

0 Press [MENU].

ioej

©CD®

(7) C5~)) C?)) T)®® ( - I

o o

o <r

®®®’o Cl ) V-X

[START/SET/COPY

D D

Page 65

Sending a fax using the Internet

Sending Faxes

Open the document feeder tray.

Adjust the width of the document guides to the

size of the document. Insert the document (up to 15 pages) FACE

DOWN until a single beep is heard and the unit

grabs the document.

Display:

If necessary, press [RESOLUTION] repeatedly to

select the desired setting {p. 59).

Press iiO^F^.

Enter the fax number using the dial keypad, One-Touch Dial, (JOG DIAL] or (BROADCAST) key,

•When using the [JOG DIAL], press (START/SET/COPY ] after displaying the desired

item.

STANDARD

—

IQFAX TO WHERE?

Document guides

(START/SET/COPYl

iJOG

Document

feeder tray

(RESOLUTION 1

One-Touch Dial keys/

(BROADCAST]

O o

■o

Example:

Press (START/SET/COPY).

Hf the number you dialed is out of the FaxSav

network service area, the unit will show the following messages and send the fax directly over the telephone line.

► If “OUT OF NETWORK" is displayed when

sending a fax long-distance or internationally using IQ-FAX, then contact FaxSav at

1-888-332-9728.

FAX^<Adam>

TRYING IQ-FAX

CONNECTING

SENDING P 1

SENT TO SERVER

OUT OF NETWORK

SENDING NORMAL

If you cannot send a fax

Contact FaxSav at 1-888-332-9728.

The FaxSav customer service center may

send you a program update. While receiving this update, you will not be able to operate the unit and the following message will be displayed for about 3 minutes.

Display;

During this time, you will not be able to operate extension telephones, if they are connected.

If a loading error occurs, the unit will display

the following message.

In this case, contact FaxSav at 1-888-332-

9728.

LOADING IQ-DATA

LOADING ERROR

Page 66

Sending Faxes Sending report for confirmation

The sending report will provide you with a printed record of fax transmission results.

One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails {pre-selected setting).

ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

Press (MENU).

Press (#)> [o] ®-

Display:

1.SYSTEM SET UP

®/®

fMENU)

SENDING REPORT

Press [START/SET/COPY).

MODE=ERROR

▼A

Press ® or (X) to select the desired setting.

Press (START/SET/COPY).

SETUP ITEM [ ]

Press (MENU).

IQ-FAX: Sent to the fax

server.

[START/SET/COPY]

message (P- 99)

o Cl

Z) w

(for service personnel use only)

Note:

• If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

Page 67

Sending Faxes

Automatic journai report

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press [MENU].

Display:

Press ®, then ® [g.

Press [START/SET/COPY],

Press or to select the desired setting.

• If this feature is not required, select “OFF”.

Press [ START/SET/COPY 1.

1.SYSTEM SET UP

AUTO JOURNAL

MODE=ON

SETUP ITEM [ ]

0> 21

«<

Press [MENU].

SND; Sent directly. IQ-FAX: Sent to the fax

server.

RCV: Received directly.

Note:

•You can also print a journal report manually (p. 112).

• If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

Communication message (p. 99)

Error code (for service personnel use only)

Page 68

Sending Faxes

Delayed transmission

(sending a fax at a specified time)

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be

resen/ed to take place up to 24 hours in advance.

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

Press [MENU].

STANDARD

1.SYSTEM SET UP

Press [#], then (T) [5].

DELAYED SEND

Press [START/SET/COPY].

MODE=OFF ▼A

Press (▼] or E) fo select “ON”.

MODE=ON TA

Press (START/SET/COPY).

FAX=

Enter the fax number using the dial keypad, One-Touch Dial or [JOG DIAL).

Press (START/SET/COPY).

TIME=12:00AM

Enter the transmission start time. Press (5 fo select “AM” or “PM”.

Example (using the dial keypad): 11:30PM Press (TJTJsXo), then press until “PM” is displayed.

TIME=11:30PM

Press (START/SET/COPY).

SETUP ITEM [ ]

Press (MEI^).

SEND AT 11:30PM

»At the programmed time, the unit will

automatically start transmission.

Note:

•You can receive, transmit and copy documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press (STOP) while the unit is idle.

Display:

SEND CANCELED?

YES: PRESS SET

2. Press (START/SET/COPYl-

Page 69

Sending Faxes

From memory

The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.

For the CCITT No. 1 Test Chart, see page 118.

Insert the document FACE DOWN.

Enter the fax number using the dial keypad.

Press (QUICK SCAN].

•The document will be fed into the unit and scanned into memory. After storing ail of the pages, the unit will transmit the document.

•The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used (%)

PAGES=01 05

■n

fi)

■o

Note:

•The stored document will be automatically erased after transmission.

•To cancel the memory transmission, press [STOP] during or after scanning the document.

• If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

• If the stored pages exceed the memory capacity, the transmission will be canceled.

• If the other party’s fax number is written on the document, you can enter the number by referring to the document before inserting it.

Page 70

Sending Faxes

Multiple stations

This feature is useful for sending the same document to selected parties whose telephone numbers are stored in the One-Touch Dial or JOG DIAL directory. You must program the desired parties into one of the BROADCAST keys (One-Touch Dial keys 1, 2 or 3).

Important:

• Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or JOG DIAL directory.

•The BROADCAST keys can be used as One-Touch Dial keys 1, 2 or 3 or as broadcast keys. These functions cannot be used at the same time.

Programming the BROADCAST keys with telephone numbers

Press [DIRECTORY PROGRAM].

Display:

Press one of the [BROADCAST] keys.

DIAL MODE ▼A

Press or (a] to select “BROADCAST”.

Press [ START/SET/COPY].

Enter the station.

a: Using the One-Touch Dial:

For stations 1-3 which are not used as

[BROADCAST] keys, press the preset

One-Touch Dial key. For stations 4-6, press [LOWER], then press

the preset One-Touch Dial key.

Using the JOG DIAL directory:

Rotate [JOG DIAL] until the desired name is displayed.

Press [START/SET/COPY],

•To enter other stations, repeat this step (up to

20 stations).

Example: broadcast i

DIR=

Example:

DIR=Luke [001]

John [001]

DIR=John [002]

[000]

Press [START/SET/COPY! after entering all of the desired stations.

REGISTERED

PRESS STATION

OR USE JOG-DIAL

•To program another BROADCAST key, repeat steps 2 to 6.

Press [DIRECTORY PROGRAM"! to exit the program.

®/®

(BROADCAST 1/

One-Touch Dial keys

®CD®

®®® ®®®'o CIZD

[STOP

[START/SET/COPY

[DIRECTORY PROGRAM]

Note:

• If you make a mistake while programming, press [STOP], then make the correction.

•Confirm the stored numbers by printing a broadcast list (p. 112).

[JOG DIAL]

[LOWER]

Page 71

Adding a new name and number

Sending Faxes

Rotate [JOG DIAL] until the desired BROADCAST key is displayed.

Example:

Press [DIRECTORY PROGRAM].

Press [*} to select “ADD".

Example:

Rotate [JOG DIAL] until the desired name is

displayed.

Example:

Press [START/SET/COPY],

Example:

>To add other stations, repeat steps 4 and 5 (up to

20 stations).

ADD=* DELETE-#

Alex

Jack

REGISTERED

Mike

Press [DIRECTORY PROGRAM] to exit

the program.

©CD® o ©®®

®®®^

®®®°0 C3

[START/SET/COPY] [JOG DIAL]

[DIRECTORY PROGRAM]

0 D

0 0

u Ï1

O o

•<

Erasing a stored name and number

Rotate [JOG DIAL] until the desired BROADCAST Press [START/SET/COPY].

key is displayed. W

Example:.

Press [DIRECTORY PROGRAM].

Press ® to select “DELETE”.

• The first name will be shown. Example:

Rotate [JOG DIAL] until the desired name is

displayed.

Example:

• If you do not want to erase the item, press iSToFi-

g Press [START/SET/COPY].

<BROADCA£Tl>

ADD=* DELETE-#

Bob

Dick

Example:

•To delete other stations, repeat steps 4 to

Press [DIRECTORY PROGRAH^ to exit

the program.

Bob

©®® ^

®®®^ ©®®"o G

DELETED

(!)

D D

0 D

[STOP]

[START/SET/COPY]

(DIRECTORY PROGRAli^

[JOG DIAL]

Page 72

Sending Faxes

Using the BROADCAST keys

The document will be scanned and stored into memory when using the BROADCAST keys. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.

For the CCITT No. 1 Test Chart, see page 118.

Insert the document FACE DOWN.

Press the desired iBROADCAST] key.

•The document will be fed into the unit and

scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

Note:

• If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will decrease.

• If one of the stations is busy or does not answer, the station will be skipped. Aii skipped stations will be

redialed up to 2 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press [STOP] while the unit displays

“BROADCASTING”.

Display:

2. Press [START/SET/COPY].

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

SEND CANCELED?

YES: PRESS SET

Total number of pages sent to the fax server.

The mark in this column shows the fax

has been sent to the fax server.

Page 73

Sending Faxes

Overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press [MENU].

Display:

Press (#]. then @

1.SYSTEM SET UP

OVERSEAS MODE

Press START/SET/COPY .

Press [▼) or i® to select “ON”.

MODE=OFF

MODE=ON

• If this feature is not required, select “OFF”. Press {START/SET/COPY].

SETUP ITEM [ ]

Press [MENU].

Connecting tone

▼A

®/®

®CDCD

[MENU]

^®®®o c~

Note:

•After transmission, this feature will turn off automatically.

•This feature is not available for transmission

using the BROADCAST keys.

•A slower transmission speed will lengthen the call duration. Therefore the calling charge may

be higher.

■n

il O

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine.

If you hear a: —Fax tone: The other party’s machine is ready for reception. —Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run out

of paper. Check with the other party.

—Busy tone: The other party’s machine is busy. Let the unit continue redialing or press [STOP] and try

again later.

This feature is set to "ON” as a pre-selected setting. If this feature is not required, you may turn it off.

Press [MENU].

Press then [t] O'

Display:

®/®

1.SYSTEM SET UP

[MENU]

CONNECTING TONE

Press [STARTVSET/COi^].

Press or (® to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/SET/COPY],

MODE=ON ▼A

SETUP ITEM [ ]

Press [MENU],

®®® ^

o <x ®®®, ®®® O

(START/SET/COPY]

Note:

•The connecting tone volume cannot be adjusted.

Page 74

Receiving Faxes

Setting Line 1 to receive calis

f )

How you

want the unit

to receive

calls

V J

Option A

^ To answer all voice and ^

fax calls yourself.

R\n9

^Bingiy

Voice/Fax call ,

TEL mode

(p. 78)

Option B

^ To receive faxes ]

automatically.

Fax call ^

♦

r~~ ^

FAX ONLY mode

(p. 79)

You have to

set this.

L J

This is how

the unit will

operate.

_____________________________

______________i______________

^The AUTO ANSWER light ^

should be OFF.

• If the AUTO ANSWER light is on, press [AUTO ANSWER] to turn it off.

_________

When the unit rings, you must ^ answer all calls.

• If you hear a fax calling tone (slow beep) or no sound is heard, press (START/SET/COPY).

•An answering machine can also answer the incoming calls (p. 82).

L J

♦

rThe AUTO ANSWER light ^

should be ON.

• If the AUTO ANSWER light is off, press [AUTO ANSWER] to turn it on.

L J

♦

^kW incoming calls will be answered ^

as faxes, and the unit will try to receive a fax.

Page 75

Receiving Faxes

Option C

/you have a Distinctive A

Ring service from the

telephone company (this

allows you to have up to 3 telephone numbers on the same line).

2-number example

To the same line

Telephone No.

(555-1111)

Facsimile No. (555-1333)

iZ activate the Distinctive Ring

mode, select the same ring pattern assigned to the facsimile number in

feature #31 (p. 87).

A: standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long

rings)

Option D

/you want to use the faxA

machine with an answering machine.

Answering machine

(not included)

Voice/Fax call

Connect an answering machine

r..

to the EXT.L1 ONLY jack.

2. Set the number of rings on the answering machine to less than

3. Record a greeting message on the answering machine.

4. Turn on the answering machine.

5. Program the remote activation

ID into your fax machine.

For further details, see pages 82 to

84.

Use with TEL mode or FAX ONLY mode.

If you use with FAX ONLY mode, set the FAX ONLY mode ring count for line 1 to “5 EXT.TAM” (p. 81).

Other options

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a

Distinctive Ring service (p. 86).

With PC

If you have a computer

attached to the

same telephone

line, see page ■

83.

‘ TEUFAX mode i

< If you are near ; the unit and , want to use it to I receive your I voice calls | : yourself and fax | ! calls !

■ automatically, ! > see pages 88 to ! 91. 1

■n

fi)

7 The unit will automatically answer ^

calls received at your facsimile

number. If a call is received at the other telephone number, the unit will operate based on the set

receive mode.

' When receiving voice calls: v

The answering machine will record

voice messages.

When receiving fax calls:

The fax machine will receive

document.

Remote

activation

If you answer a telephone in another room and hear the fax tone, you can activate the

unit remotely by

pressing *9

(p. 85).

Page 76

Receiving Faxes

Setting Line 2 to receive calis

How you

want the unit

to receive

calls

Option A

Option B

You have to

set this.

This is how

the unit will

operate.

Page 77

Receiving Faxes

Option C

/fvou have a Distinctive ^

Ring service from the

telephone company (this

allows you to have up to 3 telephone numbers on the same line).

2-number example

To the same line

Telephone No. (555-1111)

V Facsimile No. (555-1333) J

/^To activate the Distinctive Ring ^

mode, select the same ring pattern assigned to the facsimile number in feature #31 (p. 87).

Other options

Voice mall

If you have a

voice mail

service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 86).

“a

■n

A: Standard ring (one long ring)

B: Double ring (two short rings) C: Triple ring (short-long-short rings)

D: Other triple ring (short-short-long

rings)

/^he unit will automatically answer

calls received at your facsimile number. If a call is received at the other telephone number, the unit will operate based on the set

receive mode.

Page 78

Receiving Faxes TEL mode

(answering all calls manually)

When you use the TEL mode on line 1, turn the AUTO ANSWER mode off. If the AUTO ANSWER light is on,

press [AUTO ANSWER],

•The display will show the following. Display: tel mode

When an incoming call arrives on either line 1 or 2, the line indicator that the call is arriving will flash red.

When the unit rings, lift the handset to answer the

call.

•The calling line is selected automatically and the line indicator lights green.

When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard,

press (START/SET/COPY).

CONNECTING

•The line indicator lights red.

Replace the handset.

•The unit will start reception.

To stop receiving the document

Press [STOP).

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving.

• If this feature is not required, set to “OFF” (p. 94).

To receive documents during a telephone conversation

1. Press [HOLD] to put the first call on hold.

•The line indicator flashes green.

2. Press the other line button to answer the second call.

3. Press [START/SET/COPY].

4. To return to the first call, press the line button of

the first call.

Note:

• If you do not answer the call within 15 rings, the unit will temporarily switch to the fax and the caller can send documents.

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While document is in memory, the unit will: —display an error message and the following

message alternately.

Display:

—alert you with slow beeps (memory reception

alert).

• Follow the instructions on pages 100 and 101 to solve the problem and print the stored document.

• For memory capacity, see page 118.

FAX IN MEMORY

Page 79

FAX ONLY mode

(all calls are received as faxes) Activating the FAX ONLY mode on line 1

If the AUTO ANSWER light is off, turn it on by pressing [AUTO ANSWER].

•The display will show the following.

Receiving Faxes

Display:

•The number of rings before a call is answered can be changed (p. 81).

FAX ONLY MODE

If you have a telephone line just for receiving faxes, we recommend the following setup.

O o

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone

sends a fax to Line 1, the fax machine will ring according to the FAX ONLY mode ring count setting (p. 81).

Page 80

Receiving Faxes

Activating the FAX ONLY mode on Line 2

•4 Press I MENU I.

Display:

^ Press [#]. then (?) [7].

1,SYSTEM SET UP

LINE SELECTION

(MENU)

2 Press iSTART/SET/COPY].

LINE1=FAX ONLYTA

^ Press iSTART/SET/COPY],

LINE2=TEL ▼A

g Press ® or [A] to select “FAX ONLY”.

LINE2:=FAX ONLYTA

0 Press [^ART/SET/COPY],

SETUP ITEM [ ]

^ Press (MENU).

Note:

•The number of rings before a call is answered can be changed (p. 81).

•This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted even if someone is trying to call you.

•To return to the TEL mode on Line 2, select “TEL” in step 5.

®d)(D

®CD®

®®®‘o ri )

[START/SET/COPYl

Page 81

Receiving Faxes

FAX ONLY mode ring count

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can set the number of rings for each line.

Line 1: Choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM”

(p. 82-84).

Line 2: Choose from 1 to 4 rings.

Helpful hints:

•To answer a call before the unit does, increase the number of rings.

• If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Press (MENU).

Display:

Press [#]> then [o) ®.

Press [START/SET/CbPY].

Select the desired number of rings for line 1 by

pressing (▼] of (A), o'' entering the number using the dial keypad.

Press [START/SET/COPY],

Select the desired number of rings for line 2 by pressing or (a] , or entering the number

using the dial keypad. Press [START/SET/COPY].

1.SYSTEM SET UP

FAX RING COUNT

LINE1=2 ▼A

LINE2=1

SETUP ITEM t ]

▼A

®/®

©®CD

о Cl

I START/SET/COPY)

(MENU)

■a

I___

Press [MENU].

Note:

• If you subscribe to a Caller ID service, set the ring count setting to 2 or more rings {LINE 1 only).

Page 82

Receiving Faxes Using the unit with an answering machine

You can connect an answering machine to the unit. The answering machine can record voice messages coming from line 1,

Setting up the fax machine and an answering machine

^ Connect the answering machine to the EXT.L1 ONLY jack on the back of the fax machine.

Remove the stopper with your finger and connect the cord to the EXT.L1 ONLY jack.

Stopper

Answering machine

Telephone line cord

(not included)

If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering

machine to less than 4.

•This will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example: “This is (your name, business and/or telephone number). We are unable to answer the phone

right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

^ Turn on the answering machine.

g Set the receive mode of line 1 to the TEL mode (p. 78) or FAX ONLY mode (p. 79).

•When you set the FAX ONLY mode, set the FAX ONLY mode ring count for line 1 (feature setting #06) to “5 EXT.TAM” (p. 81). The number of rings on the answering machine should be less than the

FAX ONLY mode ring count so that the answering machine will answer a call first. Using the FAX

ONLY mode will allow you to receive faxes if the answering machine is full.

Check the remote access code of your answering machine and program the same code into the remote

operation ID of the fax machine (feature setting #12). See page 84.

(not included)

Note:

• Do not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the greeting message, ail incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.

•We recommend you keep the greeting message around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

• Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering machine.

Page 83

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically.

Receiving a voice message and fax document In one call

The answering machine will record the voice message first. The fax machine will then be activated by the

caller’s request and receive the document. For further details, see page 84.

To use with an answering machine and computer, we recommend the following setup.

Always connect the fax machine directly to the wall jack.

■n

Q1 o

Wall jack

Computer

Answering machine

Note:

• Set the TEL mode on the fax machine.

•The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

• If you use your computer as an answering machine, connect the telephone line cord from the EXT.L1 ONLY jack on the back of the fax machine to the computer.

Page 84

Receiving Faxes

Remote operation of your answering machine (remote

activation ID)

Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the

fax machine while you are checking your messages, set the remote activation ID code for the answering

machine.

Important:

•This ID must be different from the fax activation code (p. 85).

Press (menu]

Press (#], then (T) [^.

Display:

1.SYSTEM SET UP

REMOTE TAM ACT.

Press (START/SET/COPY).

Press (t] or (a) to select “ON”.

Press [START/SET/COPY].

•The display will show the pre-selected ID. Enter your ID number.

•This ID can be from 1 to 5 digits in length using 0-9, * and #.

Press (START/SET/COPY).

MODE=OFF

MODE=ON

ID=11

SETUP ITEM [ ]

▼A

®/®

©CD®

©®®

O®® o C

[MENU]

p ^

[START/SET/COPY]

Press [MENU].

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedures beforehand.

1. The caller calls your fax machine (line 1).

•The answering machine will answer the call.

2. The caller can leave their message after the greeting message.

3. The caller presses (3 @ (pre-selected fax activation code).

•The fax machine will activate the fax function.

4. The caller presses their start button to send a document.

Note:

•The fax activation code can be changed (p. 85).

• If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

Page 85

Receiving Faxes

Extension telephone

You can connect an extension telephone to the EXT.L1 ONLY jack. When receiving a fax call using the extension telephone, you can activate the fax machine remotely using the extension telephone and receive

fax documents. You do not have to press [START/SET/COPYl on the fax machine.

Important;

• Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

•You cannot answer a call coming from line 2 using the extension telephone. When the extension telephone rings, lift the handset

of the extension telephone.

When: —document reception is required,

—a fax calling tone (slow beep) is heard, or —no sound is heard,

press [*I9] (pre-selected fax activation code) firmly. Hang up the handset.

•The unit will start reception.

Extension telephone

Note:

•You can change the fax activation code (see below).

To the EXT.L1 ONLY

jack or the same line

Fax activation code

The fax activation code is required in the following cases; —to receive faxes using an extension telephone (see above). —to receive a voice message and fax document In the same call (p. 84).

Important:

•This code should be different from the remote activation ID (p. 84). Press [MENU],

Display:

Press ® S-

1.SYSTEM SET UP

FAX ACTIVATION

Press [START/SET/COPYl

Press [t) or [a] to select “ON”.

• If this feature is not required, select “OFF”.

Press [START/SET/COPYl

MODE=ON

CODE=*9

▼A

®/®

CD CD® ®®®

®®®o d

Press (MENU).

[MENU]

O —cr

/o\

I “

! 9

■o

1 *<

____

•The display will show the pre-selected code. Enter the new code.

•This code can be from 2 to 4 digits in length

using 0-9, and

Press [START/SET/COPYl

SETUP ITEM t ]

iSTART/SET/COPY]

Note:

• If you subscribe to any special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

•The fax activation code should not be set to “0000”.

Page 86

Receiving Faxes Distinctive Ring service

(ring pattern detection feature)

This feature can only be used if you subscribe to a Distinctive Ring service from your telephone

company. For more information on the availability of this service, contact your telephone company.

This feature will work regardless of the AUTO ANSWER or receive mode settings.

What is a Distinctive Ring service?

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ring pattern.

Ring patterns:

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

If you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers, business numbers, fax numbers, and so on. When a call is received, you will know which number is being called by the ring pattern.

Example:

Your telephone number

012 1234 012 5678 012 9876

Ring pattern

Standard ring

Double ring

Triple ring

Use

Personal Business

Facsimile

Using one of the telephone numbers as a facsimile number

Program the ring pattern assigned to the facsimile number (see next page). When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

Note:

•The Distinctive Ring pattern can be programmed on one line (either fine 1 or line 2).

Page 87

Receiving Faxes

Setting the Distinctive Ring pattern assigned for faxes

Select the ring pattern of the facsimile number that is assigned by your telephone company.

Press [MENU],

Display:

Press then (3] [T|.

1.SYSTEM SET UP

®/®

RING DETECTION

(MENU1

Press [START/SET/COPY].

Press or to select the line that has a

number to be used as a facsimile number.

Example: Line 1 is selected.

• If this feature is not required, select “OFF”. Press f START/SET/COPY].

Press or (X) to select the ring pattern to be

assigned to the facsimile number.

Standard ring (one long ring) Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

Press [START/SET/COPY].

•When the distinctive ring pattern is set, the unit will print an information list.

MODE=OFF TA

MODE^LINEl TA

MODE=A

▼A

®d)CD

&(D(D

o c

START/SET/CO^

O ^ or

•<

Press [MENU],

Note:

•The unit will automatically answer a Distinctive Ring call after the second ring regardless of the AUTO ANSWER, receive mode or ring count setting.

• If you have only 1 Distinctive Ring number, the most

likely setting will be “B".

Page 88

Receiving Faxes

TEUFAX mode - -

(receiving voice caiis with rings and fax calis without rings when you are near the unit)

Use this mode when you are always near the unit, are not using an answering machine, and want the fax machine to detect faxes without ringing. When a call is received on line 1, the unit will work as follows. If you have an extension telephone connected to the same line, see the next page.

A call is received on line 1.

A telephone fee will be charged to the caller from this point.

A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.

While ringing, the unit will emit a different ring back tone to the calling party.

Note:

•The unit will display the following when a call is received. Display: incoming call

• Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be

received manually.

•The ringer should be on (p. 38).

Page 89

Receiving Faxes

Ring pattern when an extension telephone is connected

A call is received on line 1.

TEL7FAX delayed ring count;

Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page 91

In the TEL/FAX mode, the unit will not generate an audible ring during this time.

■O

•<

Silent fax recognition ring count:

The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated, depending on feature setting #30 on page 91. This signal will not ring at an extension telephone.

Page 90

Receiving Faxes

Changing the AUTO ANSWER setting to the TEUFAX

mode

^ Press [MENU].

Display:

^ Press then (T] [?)■

2 Press (START/SET/COPYl.

^ Press or to select ‘TEL/FAX”,

g Press [START/SET/COPY].

•The unit will print an information list.

Press [START/SET/COPY].

^ Press (MENUl.

1.SYSTEM SET UP

LINE SELECTION

LINEl-FAX ONLYVA

LINE1=TEL/FAX YA

PRINTING

LINE2=TEL YA

SETUP ITEM [ ]

g If the AUTp ANSWER light is off, turn it on by

pressing [AUTO ANSWER].

TEL/FAX MODE

We recommend the following setup.

Answering

Only a fax machine is connected and you are always near the fax machine.

• Do not connect an answering machine when using the

TEL/FAX mode.

Note:

•To return to the FAX ONLY mode for line 1, select “FAX ONLY" in step 4.

Page 91

Receiving Faxes

TEL/FAX delayed ring count

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. This setting does not need to be changed if an extension telephone is not connected.

Press [MENU].

Display;

Press ®, then {j) ®.

1.SYSTEM SET UP

TEL/FAX RING

Press [START/SET/COPY].

Press ® or ® to select the desired number, or

enter the number using the dial keypad.

Press [START/SET/COPY].

RING=2 ▼A

SETUP ITEM [ ]

Press [MENU].

[l^NUl

a 0

OCD® ^ <=

&d)(D ^

®®®0 C

[^^T/SCT/C0PY1

Note:

• If the number of rings is increased, you may not be able to receive document from some

older model fax machines which do not send a fax calling tone.

• tf you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

Q 0

O___

■o

•<

Silent fax recognition ring count

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6.

Press [MENU],

Press (#3, then ® ®.

Display:

®/®

1.SYSTEM SET UP

(MENUl

SILENT FAX RING

Press [START/SET/COPY].

RING=3

Press ® or ® to select the desired number, or

enter the number using the dial keypad.

Press [ STA^tTSETZcOPY ].

SETUP ITEM [ ]

Press [MENU],

▼A

Note:

• If the number of rings is increased, you may

[ START/SET/COPY ]

not be able to receive document from some older model fax machines which do not send a fax calling tone.

o cr

Page 92

Receiving Faxes

Press fSTART/SET/COPY],

Press (5) or to select the desired setting.

• If this feature is not required, press to select “100%".

Press [START/SET/COPY].

MODE=92% ▼A

SETUP ITEM [ ]

Size of original document

IQS'

(DCDd) ®dXD ^

®®®0 C

Letter, A4

Letter Legal

Legal

[MENU]

o —cr

(START/SET/COPY)

Press fWlENUl

Note:

• Document usually has a heading on the top of each page which contains the sender’s name/telephone number. This increases the length of each page. Therefore using the reduction mode is recommended.

• If the appropriate reduction rate is not programmed, the document will be divided.

Page 93

Receiving Faxes

Silent detection -

(receiving faxes from oider modei fax machines)

This feature allows the unit to activate the fax function automatically if a silent pause longer than 4 seconds is detected when using an answering machine.

Helpful hints:

• If you wish to receive document from fax machines that do not send a fax calling tone, activate this feature.

• If you use an answering machine to give greeting messages and record incoming messages on a single cassette tape, deactivate this feature.

Press (MENU)

Display:

Press (5), then (T) (§).

1.SYSTEM SET UP

®/®

[MENU]

SILENT DETECT.

Press [START/SET/COPYÌ.

Press or to select the desired setting.

MODE=OFF

Press (START/SET/COPYl.

SETUP ITEM [ ]

®CD® '=

®®®,

®®® o C

[START/SET/COPY]

i -n

) a

■ & I ?

■o

, '<

Press [MENU].

Memory reception alert ■ -

When received document is stored into memory due to a problem, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones will stop.

Press [MENU].

Display:

Press [#). then @ [4)-

1.SYSTEM SET UP

®/®

(MENU)

RECEIVE ALERT

Press (START/SET/COPY).

Press ® or (a) to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/SET/COPY].

MODE=ON ▼A

SETUP ITEM [ ]

®®® o

[START/SET/COPY]

Press [MENU],

Page 94

Receiving Faxes

Friendly reception

The friendly reception feature allows you to receive fax document automatically without pressing [START/SET/COPY] (p. 78). When this feature is deactivated, you have to press (START/SET/COPYl to receive fax document each time you answer a fax call.

^ Press fMENUl.

Display:

^ Press [¥). then @ (6]-

Press [START/SET/COPY],

Press or (a) to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/SET/COPY].

1.SYSTEM SET UP

FRIENDLY RCV

MODE=ON TA

SETUP ITEM [ ]

0 Press [ MÉNU].

®/®

®CD® “

®®® ( I

®®®'o CH® W

[START/SET/COPY]

IMENUl

o -—.

Page 95

Pager caii - when your unit receives a fax

Receiving Faxes

This feature allows your unit to call your pager when your

Press (MENU).

Press then (T] [o).

Display:

1. SYSTEM SET UP

FAX PAGER CALL

Press [START/SET/COPY],

Press [▼] or [a) to select “ON”.

• If this feature is not required, select “OFF”. Press [START/SET/COPY].

Enter your pager number.

•You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP5555#

Your pager number

MODE^OFF ▼A

MODE=ON ▼A

N0.=

^ L

Pauses

Your pager access code, if required.

Message you want displayed on your pager when your unit receives a fax.

unit receives a fax document.

Press [START/SET/COPY].

•The unit will dial the stored number.

Confirm if the message is displayed on your pager.

Press [MONITOR].

If the AUTO ANSWER light is off, turn it

on by pressing [AUTO ANSWER].

©CD®

©®® ©®® ©®®

[REDIAL/PAUSEl

(Pause) HvlON

o c

ITOR]

PAGER TEST

[START/SET/COPY]

•<

■n

0) o

How your unit and pager work

Pager

company

When your unit receives a fax document, it will call your pager company.

Your pager company will call your pager.

Pager

A few minutes later, your pager will display the same message you entered in step 6 above. {For example: 5555)

If you have subscribed to a Caller ID service and the Caller ID information (telephone number) is received, your pager will display the telephone number (LINE 1 only).

Page 96

Receiving Faxes Film detection —

If this feature is activated, the display will show the following message when the remaining film will only print about 15 letter size document.

Display:

»If you are using regular film cartridge with 100 m (328') roll {p. 15) when the above message is displayed,

the unit will also print a report.

FILM NEAR EMPTY

Press [MENU].

Display:

Press [#]. then @ [9]-

1.SYSTEM SET UP

®/®

(MENU1

FILM DETECTION

Press START/SET/COPY .

MODE=ON TA

Press (▼] or ® to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/SET/COPY],

©CD®

©®®

o —^ cr

o ®

[START/SET/COPY]

SETUP ITEM [ ]

Press [MENU].

Page 97

Copying

Making a copy

The unit can make single or multiple copies (up to 99). Any transmittable document (p. 59) can be copied.

Open the document feeder tray.

Adjust the width of the document guides to the

size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit

grabs the document.

Document guides Document

feeder tray

Display:

»Make sure the handset is on the cradle.

If necessary, press [RESOLUTION] repeatedly to

select the desired setting (p. 59).

Press (START/SET/COPY).

STANDARD

NUMBER^l [100%]

Enter the number of copies (up to 99).

If necessary, choose an enlargement/reduction

rate by rotating [JOG DIAL]. See next page. If you want to print collated copies, press

[ COLLATE ] until the following is displayed

(see below).

COLLATE=ON

Press [START/SET/COPY].

•The unitwill start printing.

Press [QUICK SCAN] if you want to remove the

copy document for other uses.

•The unit will feed the document and scan it into memory, then start printing.

[START/SET/COPY] [COLLATE]

[JOG DIAL]

Note;

• If a resolution is not selected, FINE resolution will be selected automatically.

•You can make or receive a voice call while making copies.

•After copying, the enlargement/reduction rate setting will return to “100%”.

To stop copying

Press [STOP].

■o

Printing collated copies

The unit will print uncollated copies. You can also print collated copies. See the example below.

Example: Making two copies of a 4 page original document

Note:

, 1

(Uncollated)

_l_3

_rz

(Collated)

• If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages.

•After copying, the collating feature will turn off automatically.

Page 98

Copying

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

■ To enlarge a document:

Select “200%” or “150%” by rotating [JOG DIAL] to the right. The unit will only enlarge the center part of

the document and print it on two pages. See the examples below.

Sample of an enlarged copy:

• 200% example

Enlarged copyOriginal document

• 150% example

Original document

Enlarged copy

To reduce a document:

When you copy document that is longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the

recording paper and original document. Select from 92%, 86% and 72% by rotating ( JOG DIAL] to the left.

Recommended reduction rates:

Mode Size of recording paper

100%

(pre-selected)

92%

86% Letter A4 72% Letter Legal

Letter = 216 mm X 279 mm (8V2'' x 11") Legal = 216 mm x 356 mm (8y2" x 14") A4 =210 mm x 297 mm {May not be available in the United States.)

Note;

• If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

Letter Letter

Legal

Letter

Size of original document

Letter, A4, Legal

Page 99

Error Messages

Reports

If your unit cannot send a fax, check the following. —The number you dialed is correct. —The other party’s machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 66, 67).

i Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL — NO DOCUMENT

OTHER FAX NOT RESPOND

Error code

41-72

—

54, 59 70•A transmission or reception error occurred because of a problem

—

Cause & Remedy |

•A transmission or reception error occurred. Try again or check with the other party.

•The document is jammed. Remove the jammed document (p. 108).

with the other party’s fax machine. Check with the other party.

•The document was not received due to memory being full.

•The document was not fed into the unit properly. Reinsert the

document and try again.

•The other party’s fax machine was busy or ran out of recording paper. Try again.

•The document was not fed properly. Reinsert the document and

try again.

•The other party’s fax machine rings too many times. To send a

fax manually, dial the number, confirm the fax tone, and press

(START/SET/COPY).

•The other party’s machine is not a facsimile. Check with the other party.

•The number you dialed is not in service.

PRESSED THE STOP KEY —

THE COVER WAS OPENED

For Fax Advantage Assistance, Call 1 -800-435-7329.

— —

•The fSTOPl button was pressed and fax communication was

canceled.

•The cover was opened. Close it and try again.

• Fax communication was successful.

Page 100

Error Messages Display

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

CALL SERVICE

CHECK COVER

CHECK DOCUMENT

CHECK FILM

CHECK MEMORY

CHECK PAPER

FAX IN MEMORY

Cause & Remedy

•There is something wrong with the unit. Contact our service personnel.

►The cover is open. Close it.

►The document is not fed into the unit properly. Reinsert the document. If

misfeeding occurs frequently, clean the document feeder rollers and try again {p. 109). If the problem remains, adjust the feeder pressure (p. 108).

•The film cartridge is not installed. Install it (p. 109, 110).

• Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

•The recording paper is not installed or the unit has run out of paper. Install paper and press [ START/SET/COPY1 to clear the message.

•The recording paper is not fed into the unit properly or has jammed near the recording paper entrance. Clear the jammed paper and press

{START/SET/COPYl to clear the message (see “When paper has jammed near

the recording paper entrance” on page 107).

Do not install folded or heavily curled paper in the paper tray.

►The unit has a document in memory. See the other displayed message

instructions to print out the document.

FAX MEMORY FULL

FILM EMPTY

FILM NEAR EMPTY

FREE FILM EMPTY

JOG-DIAL FULL

LOADING ERROR

MEMORY FULL

MODEM ERROR

• Memory is full of received document due to a lack of recording paper or a recording paper jam etc. Install paper or clear the jammed paper.

•When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document using manual or automatic transmission.

•The film is empty. Replace the film cartridge (p. 109, 110).

•The film is slack. Tighten it (see step 4 on page 110) and install again.

•The remaining film can print about 15 pages of tetter size document. Prepare a new film cartridge (p. 15).

•The free starter film is empty. Replace the film cartridge (p. 109, 110).

•There is no space to store new stations in the JOG DIAL directory. Edit or erase unnecessary stations (p. 47, 48).

►A loading error occurred while receiving data from FaxSav. Contact FaxSav

at 1-888-332-9728.

•When making copy, the document being stored exceeds the memory capacity of

the unit. Press [ST^P] to clear the message.

►There is something wrong with the modem circuit. Contact our service

personnel.

100

For Fax Advantage Assistance, Call 1-800-435-7329.

Panasonic KX-FPW111 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Start

Com ie nz o rá pi d o

Welcome to the world of Panasonic facsimiles.

Important safety instructions

SAVE THESE INSTRUCTIONS

Quick Start

Installation

Before installation (p 21)

Paper tray (p 22)

Recording paper

Paper stacker (p 22)

Connections

Quick Start

Quick Start

Voice calls - making/answering

Voice calls - making

Quick Start

QuickStart

Voice calls - answering

Faxes - sending/receiving

Faxes - sending

Quick Start

Faxes - receiving

Copying

Quick Start

Table of Contents

Included accessories

Accessory order information

1. When one line is used for fax communication:

2. When one line is used for voice communication:

3. When an external telephone answering machine connected to the facsimile is used for LINE 1:

4. While having a conversation on one line:

Important:

Auto line selection

Different line features

Distinguishable ringer

Help function

Overview

Before installation

Paper tray

Paper stacker —

Using legal size paper

Recording paper

Note:

Adding paper to the paper tray

Connections

Connecting the handset cord

Connecting the telephone line cord(s)

To connect a two-line telephone jack (RJ14C)

To connect two single-line telephone jacks (RJ11C)

If you use the unit only as a single-line telephone/facsimile

Connecting the power cord

Note:

Automatic dialing mode setting

Checking the telephone number applied to each line

Note;

To switch telephone numbers between line 1 and line 2

Explanation of line indicators

Setting the date and time

Press [START/SET/COPY].

Press [START/SET/COPY].

Note:

To correct a mistake

Setting your logo

Press [START/SET/COPYl

[STOP]

[START/SET/COPY]

[JOG DIAL]

To correct a mistake

To delete a character

To insert a character

To select characters with the dial keypad

To select characters using the JOG DIAL

Display order of characters

To correct a mistake

Dialing mode