Panasonic KX-FP85 User Manual

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Page 1

Compact Plain Paper FAX with

Telephone Answering System

Operating Instructions

Model No. KX-FP85

KX-FP86

FOR FAX ADVANTAGE ASSISTANCE: – CALL

1-800-HELP-FAX (1-800-435-7329)

– E-MAIL TO

consumerproducts@panasonic.com for customers in the USA or Puerto Rico

– REFER TO

www.panasonic.com for customers in the USA or Puerto Rico

Please read these Operating Instructions before using the unit and save for future reference.

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

Attach your sales receipt here

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile: — Date and time of transmission, — Identification of the business, entity or person(s) sending the facsimile, and — Telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 13 to 16.

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●

If you have not applied to the service, you will not be able to use the IQ-FAX function (p. 33, 34).

Trademarks

is a registered trademark of NetMoves Incorporated.

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

All other trademarks identified herein are the property of their respective owners.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

Page 3

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized servicenter when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

For fax advantage assistance, call 1-800-435-7329.

Page 4

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessory order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Date and time, your logo and facsimile telephone number . . . . . . . . 13

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 19

JOG DIAL Storing names and telephone numbers in the JOG DIAL directory. . 20

Making a voice call using the JOG DIAL directory . . . . . . . . . . . . . . 23

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24

Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26

Storing caller information in the JOG DIAL directory . . . . . . . . . . . . 27

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29

Fax

Sending Faxes Sending a fax manually/using the JOG DIAL directory. . . . . . . . . . . 30

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Sending a fax with the voice guide . . . . . . . . . . . . . . . . . . . . . . . . . 35

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 37

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Faxes TEL mode (answering all calls manually) . . . . . . . . . . . . . . . . . . . . . 42

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit). . . . . . . . . . . . . . . . . . 44

Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Pager call - when the unit receives a fax or voice message. . . . . . . 47

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

For fax advantage assistance, call 1-800-435-7329.

Page 5

Answering Device

Setup TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . . . . . . . . . . 50

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 52

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 53

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Recording Memo message (leaving a message for others or yourself) . . . . . . . 56

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 58

Option Transferring recorded messages to another telephone . . . . . . . . . . 60

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Help

Error Messages

Operations When a function does not work, check here before

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 77

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Limited Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Warranty Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

FCC List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . 84

Information

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

For fax advantage assistance, call 1-800-435-7329.

Page 6

Accessories

Included accessories!

Power cord..............1

Part No. PFJA1030Z Part No. PQJA10075Z Part No. PFJXE0805Z

Paper tray ...............1 Ink Film ...................1

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Telephone line cord

(complimentary test ink film)

—The ink film is

pre-installed.

...1 Handset ...................1

Operating Instructions

Part No. PFQX1423ZPart No. PFKS1040Y1

...1

Handset cord...........1

Part No. PFJA1029Z

For fax advantage assistance, call 1-800-435-7329.

Page 7

Accessories

Accessory order information!

●

The complimentary test ink film is 10 meters (321⁄2') long. We recommend that you buy full size replacement film – 50 meters (164 continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.

●

To install legal size recording paper, use a legal paper tray Model No. KX-FA50 (p. 10).

To order Telephone: Call 1-201-348-7292. Fax:

Via the Internet:

●

If you have any questions regarding accessory orders, please contact us at this E-MAIL ADDRESS: panasonicdirect@panasonic.com (for customers in the USA or Puerto Rico ONLY) or call us at: 201-348-7292

Send a fax to 1-877-375-4020. Include: –your name, shipping address and telephone number, –credit card type, number, expiration date and your signature,

–order part number and quantity. Visit our web site: http://www.panasonic.com/store (for customers in the USA or Puerto Rico ONLY)

) for

Model No.

KX-FA53 Replacement film KX-FA55 Replacement film

Item Specifications / Usage

1 roll – 216 mm x 50 m (8 2 rolls – 216 mm x 50 m (8

⁄2"x 164')

KX-FA50 Legal paper tray To install legal size recording paper.

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

For fax advantage assistance, call 1-800-435-7329.

Page 8

SET

HELP

Display

JOG DIAL

Help Button

SET

JOG DIAL

HELP

Help function!

You can print a quick reference for assistance as follows.

Press .

Rotate until the desired item is

displayed.

1. How to send faxes with the voice guide

2. How to set the date, time, your logo and

3. How to program the features

Display:

fax number

ROTATE & SET

1.SEND GUIDE

2.QUICK SET UP

3.FEATURE LIST

4. How to store names in the JOG DIAL directory and how to dial them

4.JOG-DIAL

5. Help with problems operating the answering device

5.TAD OPERATION

6. Help with problems sending/receiving faxes

7. How to use the copier function

8. Frequently asked questions and answers

9. Explanation of error messages shown on

the display

10. List of available reports

6.FAX SND/RCV

7.COPIER

8.Q and A

9.ERRORS

10.REPORTS

11. How to use the Caller ID service

11.CALLER ID

Press .

PRINTING

For fax advantage assistance, call 1-800-435-7329.

Page 9

Location!

Dial keypad

●

To redial the last number

dialed (p. 18, 31).

●

To insert a pause during

dialing (p. 19).

●

To store or edit names

and telephone numbers (p. 20).

●

For quick playback (p. 54).

●

To change from pulse to

tone during dialing (p. 19).

●

For speakerphone

operation.

●

Hookswitch (p. 19)

●

To search for a stored name (p. 23, 30).

●

To select the features/feature settings

during programming (p. 62).

●

To record your own

greeting messages (p. 52).

●

To record memo messages

or telephone conversations (p. 56).

●

To erase recorded

messages (p. 55).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or

cancel programming.

●

For voice muting (p. 18).

●

To send faxes using the IQ-FAX

function (p. 34).

●

To turn on/off the AUTO

ANSWER mode (p. 40, 41).

●

To print a quick reference (p. 8).

●

For the caller ID service

(p. 24–28).

Display

●

To initiate

or exit programming.

●

To select a resolution (p. 30).

●

To choose “Collated” (sorted) in the copy mode (p. 48).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the

copy mode (p. 48, 49)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 30, 48).

●

For slow playback (p. 54).

●

To play recorded

messages (p. 54).

Finding the Controls

For fax advantage assistance, call 1-800-435-7329.

Page 10

Back cover open button

Back cover

Tension bar

Recording paper entrance

Paper tray

Document entrance

Speaker

(Left side of the handset cradle)

Document guides

Front cover

Document exit

Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Microphone

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

Paper tray

Slot

Tab

Slot

Page 11

Recording paper!

Tab

Tension bar

Stack of paper

Correct

Incorrect

Setup

Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m to 75 g/m2(16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2(24 lb.) paper.

**Letter =

**Legal =

216 mm x 279 mm (81⁄2"x 11")

216 mm x 356 mm (81⁄2"x 14")

If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and install it (p. 10).

For best results, only use inkjet paper such as Hammermill Jet Print. If you use other types of paper, the print quality may be affected.

Fan the stack of paper to prevent a paper

jam.

Pull the tension bar forward and hold open

while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Note for recording paper:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

For fax advantage assistance, call 1-800-435-7329.

Page 12

Wall jack (RJ11C)

120 V, 60 Hz

Telephone line cord

Power cord

Power surge protector

( )

Line surge protector

( )

Handset cord

Setup

Connections!

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). The warranty does not cover damage due to power line surges or lightning.

●

When you operate this product, the power outlet should be near the product and easily accessible.

For fax advantage assistance, call 1-800-435-7329.

Page 13

Setup

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 Feb. 26 2000 09:02AM P1

1503

SET

001 080

SET

0 1

SET

JOG DIAL

SET

STOP

Display

STOP

JOG DIAL

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.

Setting the date and time

Press .

Press , then .

Press .

Enter the correct month/day/year by selecting

2 digits for each, using the dial keypad.

Example: Aug. 10, 2000

Press .

Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad.

Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

Display:

1.SYSTEM SET UP

SET DATE & TIME

M:01/D:01/Y:00

Cursor

M:08/D:10/Y:00

TIME: 12:00AM

Press .

SETUP ITEM [ ]

Press .

Note:

●

You can enter your number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

TIME: 0

2. Press until “PM” is displayed.

TIME: 0

For fax advantage assistance, call 1-800-435-7329.

3:15AM

3:15PM

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

●

If you press while programming, the display will return to the previous one.

Page 14

Setup

JOG DIAL

SET

STOP

Display

MUTE

(Insert)

(Hyphen)

(Delete)

FLASH

SET

0 2

STOP

MUTE

JOG DIAL

Setting your logo

The logo can be your company, division or name.

Press .

Press , then .

Press .

Enter your logo, up to 30 characters, using

the dial keypad. See next page for details.

Example: Bill

1. Press twice.

2. Press six times.

3. Press six times.

Display:

1.SYSTEM SET UP

YOUR LOGO

LOGO=

LOGO=B

LOGO=Bi

Cursor

LOGO=Bil

4. Press to move the cursor to the next space and press six times.

LOGO=Bill

Press .

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

SETUP ITEM [ ]

For fax advantage assistance, call 1-800-435-7329.

Note:

●

You can enter your logo by rotating

(see next page).

To insert a character

1. Press or to move the cursor to the

position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

Page 15

2 3 4 5 6 7 8

9 0

FLASH

STOP

MUTE

To select characters with the dial keypad

JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

JOG DIAL

Pressing the dial keys will select a character as shown below.

Keys Characters

1[]{}+–/=,._`:;?|

ABCabc2 DEFdef3 GHIghi4

JKLjkl5 MNOmno6 PQRSpq r s 7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’→

Hyphen button (To insert a hyphen.)

Setup

Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

For fax advantage assistance, call 1-800-435-7329.

Page 16

Setup

SET

0 3

JOG DIAL

SET

STOP

Display

(Hyphen)

(Delete)

FLASH

2 467 835

JOG DIAL

STOP

Setting your facsimile telephone number

Press .

Press , then .

Press .

Enter your facsimile telephone number, up to

20 digits, using the dial keypad.

Press .

Display:

Example:

1.SYSTEM SET UP

YOUR FAX NO.

NO.=

NO.=1234567

SETUP ITEM [ ]

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +234 5678 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

For fax advantage assistance, call 1-800-435-7329.

Page 17

SET

Display

Adjusting volumes!

SET

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

■

To turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Volumes

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

RINGER OFF= OK?

YES:SET/NO:STOP

RINGER OFF

INCOMING CALL

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Speaker volume

8 levels (high to low) are available. While using the speakerphone, press or

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

For fax advantage assistance, call 1-800-435-7329.

Page 18

Handset

MUTE

Display

DIGITAL SP-PHONE

Microphone

DIGITAL SP-PHONE

REDIAL/PAUSE

Handset

Display

MUTE

Microphone

Making and Answering Calls

DIGITAL SP-PHONE

MUTE

REDIAL/PAUSE

DIGITAL SP-PHONE

Voice calls - making!

Press or lift the

handset.

Dial the telephone number.

●

When the other party answers, talk into the

microphone or handset. When finished talking, press

handset.

Note:

●

The dialing mode is set to “TONE” as a default setting. If you cannot dial, change to “PULSE” with feature #13 (p. 63).

DIGITAL SP-PHONE

Display:

Example:

If you misdial, hang up and dial again.

TEL=

TEL=2345678

or replace the

Voice calls - answering!

When the unit rings, press

or lift the handset.

When finished talking, press

handset.

To redial the last number

1. Press or lift the handset.

2. Press .

To mute your voice to the other party

Press during a telephone conversation.

●

2. To resume the conversation, press again.

The other party cannot hear you, but you can hear them.

Display:

or replace the

Speakerphone operation

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using or .

●

To switch to the handset, lift the handset.

<MUTE>

For fax advantage assistance, call 1-800-435-7329.

To switch back to the speakerphone, press

Page 19

Making and Answering Calls

TONE

FLASH

REDIAL/PAUSE

TONE

FLASH

REDIAL/PAUSE

9 PAUSE

Line access code

Telephone number

International access code

Country

code

PAUSE PAUSE

Telephone

number

TONE, FLASH and PAUSE buttons!

TONE button

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.

FLASH button

The button functions like the hookswitch on a regular telephone. If you misdial a telephone number, press the button firmly.

The button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting. For further details, contact your host exchange supplier or local telephone company.

Note:

●

TONE and PAUSE can be stored into a telephone number in the JOG DIAL directory.

Entering pauses

When the button is pressed during dialing, a pause will be inserted.

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas fax transmission, add two pauses at the end of the telephone number.

Page 20

JOG DIAL

DIRECTORY PROGRAM

SET

FLASH

SET

JOG DIAL

DIRECTORY PROGRAM

JOG DIAL

STOP

(Hyphen)

(Delete)

DIRECTORY PROGRAM

FLASH

SET

Display

(Insert)

MUTE

STOP

Storing names and telephone numbers in the JOG DIAL directory!

For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (50 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 8), call using this station (p. 23). IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 23). If you do not need the above stations, you can erase them (p. 22).

Press .

Rotate until the following is

displayed.

Display:

USE JOG-DIAL OR

PRESS DIR.PROG.

NAME=

Enter the name, up to 10 characters, by

following the instructions on the next page.

Example:

Press .

Enter the telephone number, up to 30 digits,

using the dial keypad.

Example:

●

If you want to enter a hyphen, press .

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

NAME=Alice

NO.=

NO.=5552233

REGISTERED

NAME=

Helpful hint:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 81).

Note:

●

When the following message is displayed in step 6, you can only store 5 more items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 22).

●

A hyphen or a space entered in a telephone number counts as two digits.

SPACE= 5 DIRS.

JOG-DIAL FULL

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete and press .

Page 21

2 3 4 5 6 7 8

9 0

FLASH

STOP

MUTE

To select characters with the dial keypad

JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Pressing the dial keys will select a character as shown below.

Keys Characters

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3 GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s 7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’→

Hyphen button (To insert a hyphen.)

JOG DIAL

Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Page 22

ERASE

SET

STOP

DIRECTORY PROGRAM

Display

JOG DIAL

DIRECTORY PROGRAM

JOG DIAL

SET

STOP

ERASE

JOG DIAL

SET

Editing/erasing a stored name and number

Rotate until the desired name

is displayed.

Example:

Press .

Editing

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions

on page 21. Press .

●

If you do not need to edit the telephone number, skip to step 7.

Example:

Mary

EDIT= DELETE=#

NAME=Mary

NO.=0123456

Edit the telephone number. For further

details, see page 20. Press .

Erasing

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

REGISTERED

DELETE OK?

YES:SET/NO:STOP

DELETED

Note:

●

You can use the following method to erase.

1. Rotate until the desired name is displayed.

2. Press .

3. Press .

Page 23

JOG DIAL

DIGITAL SP-PHONE

JOG DIAL

Handset

STOP

JOG DIAL

Display

DIGITAL SP-PHONE

Microphone

Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 20).

Rotate until the desired name

is displayed.

Example:

Press or lift the

handset.

●

The unit will start dialing automatically.

When the other party answers, talk into the

microphone or the handset.

When finished talking, press

handset.

Lisa

DIALING

TEL=<Lisa>

or replace the

Page 24

Display

JOG DIAL

CALLER ID SEARCH

STOP

Caller ID

STOP

JOG DIAL

CALLER ID SEARCH

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Set the following ring count settings to 2 or more rings beforehand.

— TAD ring count and FAX ring count (feature #06 on page 63) — TEL/FAX ring count (feature #78 on page 68)

How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

Example:

The unit will automatically store the caller’s information (name and telephone number) and the time of the call. You can view the caller’s information (see below) and print the caller ID list (p. 25).

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the unit will show the following.

Display:

OUT OF AREA

PRIVATE CALLER

LONG DISTANCE

Chris Horner

The caller dialed from an area which does not provide a Caller ID service.

The caller requested not to send their information.

The caller made a long distance call.

Viewing caller information on the display

Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.

Press .

Example (2 new calls are received):

Note:

●

If you want to know the caller’s telephone number and the date/time of the call, press

or repeatedly while the display

shows the name.

Example:

WENDY ROBERTS

1-345-678-9012

Display:

Rotate to the right (clockwise).

●

The display will show the most recent caller’s name.

2 NEW CALLS

USE JOG-DIAL

Press to stop viewing.

Mar. 14 10:30AM

Page 25

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Mar. 14 10:30AM Mar. 13 08:35AM

FAX TAD

TELEPHONE NUMBER

Mar. 14 2000 11:37AM

345-678-9012 456-789-0123

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

Mar. 11 09:35AM TEL

TELEPHONE NUMBER

987-654-3210

ANSWER

NAME

OLD

NEW: Shows a call you have not yet viewed. OLD: Shows a call you have already viewed.

FAX: Facsimile reception TAD: Telephone answering

device responded. TEL: Telephone call received. (blank) : Not answered.

Caller ID

JOG DIAL

To search for caller information

●

If you rotate to the left, the display will show from the reviewed calls.

●

If the unit could not receive caller information, the unit will show:

NO NAME RCVD

●

After the last new call has been displayed, the unit will show:

END OF NEW CALL

●

After all calls are displayed, the unit will show:

END

●

If no calls have been received, the unit will show:

NO CALLER DATA

Confirming caller information using the Caller ID list

The unit will store caller information of up to 30 calls (Caller ID list). — To print the Caller ID list manually, see page 81. — This list will be printed out automatically after every 30 new calls.

This feature is set to “ON” as a default with feature #26 (p. 65). If you select “OFF”, the unit will not print the list automatically but will store the records of received calls.

Sample of a Caller ID list

Note:

●

When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.

●

The caller information is received from your telephone company and may vary from the JOG DIAL directory of your unit.

Page 26

Local telephone number (area code omitted)

1 – Area code – Local telephone number (“1” added)

Area code – Local telephone number 1 – Local telephone number (“1” added and area code omitted)

JOG DIAL

Display

Handset

DIGITAL SP-PHONE

CALLER ID SEARCH

FAX START

Caller ID

FAX START

DIGITAL SP-PHONE

JOG DIAL

CALLER ID SEARCH

Calling back using caller information

You can easily call back a caller using the stored caller information.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller’s information does not include a telephone number.

Press .

Rotate until the desired name

(or telephone number) is displayed.

●

Example:

Display:

Example:

To confirm the telephone number, press

or repeatedly.

Example:

To edit the number, see below.

2 NEW CALLS

USE JOG-DIAL

ALLAN STONE

1-456-789-0123

Press or lift the

handset.

●

The unit will start dialing automatically.

●

To send a fax – insert the document FACE DOWN and press . See pages 30 and 31 for details.

To edit the telephone number

Press repeatedly in step 2. Each time you press , the telephone number will be changed as follows.

Page 27

SET

CALLER ID SEARCH

JOG DIAL

DIRECTORY PROGRAM

Display

Caller ID

SET

DIRECTORY PROGRAM

JOG DIAL

CALLER ID SEARCH

Storing caller information in the JOG DIAL directory

You can store caller information (name and telephone number) in the JOG DIAL directory.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller’s information does not include a telephone number.

Press .

Rotate until the name you want

to store is displayed.

Press .

Example:

Display:

Example:

2 NEW CALLS

USE JOG-DIAL

WENDY ROBERTS

NAME=WENDY ROBE

●

If the directory is full, a name and number cannot be stored. Erase unnecessary

Press .

stations in the JOG DIAL directory (p. 22).

Example:

NO.=3456789012

REGISTERED

Note:

●

You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 81).

●

You can only store a name up to 10 characters long.

●

To edit items stored in the JOG DIAL directory, see page 22.

Page 28

Caller ID

STOP

SET

STOP

SET

STOP

Display

STOP

CALLER ID SEARCH

JOG DIAL

ERASE

Display

STOP

ERASE

JOG DIAL

CALLER ID SEARCH

Erasing caller information!

Erasing specific caller information

Press .

Example:

2 NEW CALLS

Display:

Rotate until the desired name

is displayed.

Example:

Press .

●

The caller’s information will be erased.

Example:

●

To erase other items, repeat steps 2 and 3.

Press to exit the program.

USE JOG-DIAL

WENDY ROBERTS

DELETED

ALLAN STONE

Erasing all stored caller information

Press three times.

Display:

3.CALLER SET UP

Press .

●

To cancel erasing, press , then

Press .

Press to exit the program.

CALL LIST ERASE

ALL ERASE OK?

ERASE COMPLETED

Page 29

Handset

FACE DOWN

Display

DIGITAL SP-PHONE

Voice Contact

DIGITAL SP-PHONE

Talking to the other party after fax transmission or reception!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press while

transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press or lift the

handset to start talking.

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

VOICE STANDBY

Receiving a request for voice contact

If the other party initiates voice contact, your

unit will sound a distinctive ring and the following will be displayed.

Press or lift the

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — In the TAD/FAX mode, your unit will play a greeting

— In the FAX ONLY, TEL or TEL/FAX mode, the line

handset within 10 seconds of the distinctive ring to start talking.

message and record an incoming voice message.

will be disconnected.

Display:

PLEASE PICK UP

Page 30

Sending Faxes

QUICK SCAN

RESOLUTION

FAX START

DIGITAL SP-PHONE

FAX START

JOG DIAL

Handset

FACE DOWN

Document guides

FAX START

JOG DIAL

RESOLUTION

STOP

REDIAL/PAUSE

Display

DIGITAL SP-PHONE

QUICK SCAN

FAX START

Sending a fax manually/using the JOG DIAL directory

Adjust the width of the document guides to

the size of the document. Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the unit grabs the document.

If necessary, press

repeatedly to select the desired setting (see below).

Manually

Press or lift the

handset.

Dial the fax number.

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Ask them to press their start button. When a fax tone is heard, press and replace the handset if using it.

Using the JOG DIAL directory

Rotate until the desired name

is displayed.

●

To confirm the number, press or .

●

For further details about using the JOG DIAL, see page 23.

Press .

Display:

Example:

STANDARD

TEL=

TEL=5678901

CONNECTING.....

Alice

FAX=<Alice>

CONNECTING.....

To select the resolution

Select the desired resolution according to the type of document.

STANDARD:

originals with normal-sized characters.

FINE: For originals with small printing. SUPER FINE:

printing.

HALF TONE:

photographs, shaded drawings, etc.

●

Using the “FINE”, “SUPER FINE” or “HALF TONE” setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The “SUPER FINE” resolution only works with other compatible fax machines.

From memory

You can press instead of

memory before sending. After storing, the unit will transmit the document.

●

The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 85).

●

If the document exceeds the memory capacity, sending will be cancelled.

For printed or typewritten

For originals with minute

For originals containing

to scan the document into

Page 31

Sending Faxes

600 mm

(23

⁄8

)

Paper width

Minimum size

128 mm

)

128 mm

)

Maximum size

216 mm

⁄2")

208 mm (83⁄16")

Effective scanning area

4 mm

Scanned

area

216 mm (81⁄2")

DIGITAL SP-PHONE

JOG DIAL

FAX START

STOP

REDIAL/PAUSE

STOP

To transmit more than 10 pages at a time

Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit.

To stop transmission

Press .

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 2 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

WAITING REDIAL

Fax auto redial for the JOG DIAL directory

If the line is busy or there is no answer when using the JOG DIAL directory, the unit will automatically redial the number up to 2 times.

●

This feature is also available for delayed transmission (feature #25 on page 64).

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

WAITING REDIAL

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

●

The handset must be on the cradle.

2. Insert the document.

3. Press .

If your unit does not send a fax using the JOG DIAL directory

●

Confirm the stored items on the display (p. 23) or on the telephone number list (p. 81).

●

Check that the number dialed is answered by the other party’s machine.

1. Rotate until the desired name is

displayed.

Press .

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (feature #76 on page 68).

Documents you can send

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Document weight

Single sheet:

45 g/m2to 90 g/m

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m2to 75 g/m

(16 lb. to 20 lb.)

Page 32

01 2345678 00'51 SND

COMMUNICATION ERROR 43

Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. :

Jan. 20 09:18AM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

SND: Sent directly. IQ-FAX: Sent to the fax

server of the NetMoves network (p. 33).

Communication message (p. 69)

Error code

Sample of a sending report

Sending Faxes

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME

00'45 00'58 00'48 02'45 03'50

MODE SND

IQ-FAX RCV SND SND RCV

PAGES 01

02 01 03 05

OK OK OK COMMUNICATION ERROR 43 OK OK

START TIME

Jan. 25 2000 11:22AM

Jan. 21 07:14AM Jan. 21 08:17AM Jan. 21 09:18AM Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

SND: Sent directly. IQ-FAX: Sent to the fax

server of the NetMoves network (p. 33).

RCV: Received directly.

Communication message (p. 69)

Error code

Sample of a journal report

YOUR LOGO : YOUR FAX NO. :

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of fax transmission results. To use this feature, activate feature #04 (p. 63).

Note:

●

If your fax is not transmitted to the other party’s fax machine when using the NetMoves network (p. 33), the NetMoves network will send a Non-Delivery Notice to your unit.

Journal report

The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased. —To print manually, see page 81. —

To print automatically after every 30 new fax communications, select “ON” with feature #22 (p. 64). If you select “OFF”, the unit will not print the journal automatically but store the records of fax communications.

Note:

●

If your fax is not transmitted to the other party’s fax machine when using the NetMoves network (p. 33), the NetMoves network will send a Non-Delivery Notice to your unit.

Page 33

Sending Faxes

Fax server

Your unit will send a fax to the fax server.

The fax server will receive the fax from your unit, then send it to the other party’s fax machine.

The other party’s fax machine will receive the fax from the fax server.

If any transmission errors occur between your unit and the fax server, your unit will automatically redial the fax server up to 2 times.

If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial the other party’s fax machine up to 3 times. If your fax is still not transmitted after 3 attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit to receive a fax.

IQ-FAX

This feature can only be used after applying to NetMoves.

IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend your fax for you if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the Internet being integrated into the network. Every fax is secure since the NetMoves network utilizes the highest encryption legally allowed, ensuring that your document stays secure. You get the benefits of carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.

For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in the JOG DIAL directory (p. 20).

How your fax is sent to the other party’s fax machine

How to apply for the NetMoves Internet service for your unit

1. Fill out the attached application form and fax it to 1-800-909-6649.

●

The NetMoves company will send you a welcome fax after they have activated your account.

●

There is no application or monthly fee. You pay only for the faxes you send.

2. To activate the IQ-FAX function from your fax machine, set feature #75 to “ON” (p. 67).

Page 34

Sending Faxes

FAX START

SET

JOG DIAL

IQ-FAX

RESOLUTION

FACE DOWN

Document guides

JOG DIAL

RESOLUTION

IQ-FAX

Display

FAX START

SET

Sending a fax using the Internet

Adjust the width of the document guides to

the size of the document. Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press

repeatedly to select the desired setting (p. 30).

Press .

Enter the fax number using the dial keypad

or .

●

When you use the , display the desired item and press .

Example:

Press .

Note:

●

If the number you dialed is out of the NetMoves network service area, the unit will show the following messages and send the fax directly over the telephone line.

Display:

If these messages are displayed when sending a fax long-distance or internationally using IQ-FAX, contact NetMoves at 1-888-332-9728.

STANDARD

IQFAX TO WHERE?

FAX=223344

TRYING IQ-FAX

CONNECTING.....

SENDING P 1

SENT TO SERVER

OUT OF NETWORK

SENDING NORMAL

If you cannot send a fax

●

Contact NetMoves at 1-888-332-9728. The NetMoves customer service center may send you a program update. While receiving this update, the following message will be displayed for about 3 minutes.

Display:

●

During this time, you will not be able to operate the unit or an extension telephone, if it is connected.

●

If a loading error occurs, the unit will display the following message.

In this case, contact NetMoves at 1-888-332-9728.

LOADING IQ-DATA

LOADING ERROR

Page 35

Sending Faxes

FAX START

DIGITAL SP-PHONE

RESOLUTION

SET

HELP

FACE DOWN

SET

Display

FAX START

RESOLUTION

DIGITAL SP-PHONE

HELP

Sending a fax with the voice guide!

You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically.

Press two times.

Display:

Press .

1.SEND GUIDE

Voice guide:

To transmit, insert the document face down until you hear the beep.

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Press .

●

You can also use the handset.

Dial the fax number.

When a fax tone is heard, press

Start transmission.

Page 36

FACE DOWN

JOG DIAL

STOP

SET

Display

FAX START

RESOLUTION

Sending Faxes

FAX START

SET

JOG DIAL

SET

JOG DIAL

RESOLUTION

SET

STOP

One time broadcast transmission!

This feature is useful for sending the same document to selected parties whose fax numbers are stored in the JOG DIAL directory. If you only wish to send a document once, select the parties for each transmission.

Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 20).

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Rotate until the following is displayed.

Display:

Press .

Rotate until the desired name

is displayed.

Example:

Press .

●

To program other stations, repeat steps 4 and 5 (up to 20 stations).

Press after programming all

of the desired stations.

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (p. 39).

DIR= [

Bill [

DIR=Bill [

000

001

]

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 2 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays the following

message.

●

The display will show the following.

2. Press .

Display:

BROADCASTING

SEND CANCELED?

YES:SET/NO:STOP

Page 37

JOG DIAL

SET

STOP

DIRECTORY PROGRAM

Display

Sending Faxes

STOP

SET

JOG DIAL

SET

DIRECTORY PROGRAM

STOP

Broadcast transmission to pre-programmed parties!

This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the JOG DIAL directory. First program the parties (see below) then see page 39 for transmission.

Before programming, make sure that the desired stations have been stored in the JOG DIAL directory (p. 20).

Programming the stations in the broadcast memory

Press .

Press again.

Display:

USE JOG-DIAL OR

PRESS DIR.PROG.

BROADCAST

Press .

Rotate until the desired name

is displayed.

Example:

Press .

●

Press after programming all of the

desired stations.

Press to exit the program.

Example:

To program other stations, repeat steps 4 and 5 (up to 20 stations).

PRESS SET

DIR= [

John [

DIR=John [

REGISTERED

USE JOG-DIAL OR

PRESS DIR.PROG.

000

001

]

Note:

●

If you enter the wrong station, press

after step 5 to erase the station.

●

Confirm the stored numbers by printing a broadcast programming list (p. 81).

Page 38

Sending Faxes

JOG DIAL

SET

STOP

DIRECTORY PROGRAM

Display

DIRECTORY PROGRAM

JOG DIAL

DIRECTORY PROGRAM

SET

STOP

JOG DIAL

DIRECTORY PROGRAM

SET

JOG DIAL

Adding/erasing a station in the broadcast memory

Rotate until the following is

displayed.

Display:

Press .

ADD= DELETE=#

Adding

Press to select “ADD”.

Rotate until the desired name

is displayed.

Example:

Press .

Mike

REGISTERED

Example:

●

To add other stations, repeat steps 4 and 5 (up to 20 stations).

Press to exit the

program.

Nikki

Erasing

Press to select “DELETE”.

Rotate until the desired name

is displayed.

Dick

press .

DELETE OK?

YES:SET/NO:STOP

DELETED

●

Press .

Example:

To cancel erasing,

●

To delete other stations, repeat steps 4 to 6.

Press to exit the

program.

Example:

Bob

Page 39

FACE DOWN

STOP

FAX START

JOG DIAL

Display

SET

RESOLUTION

Sending Faxes

Sending to pre-programmed parties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 85).

Insert the document FACE DOWN.

●

2 3

If necessary, press repeatedly to select the desired setting (p. 30).

Rotate until the following is displayed.

Display:

Press .

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report

Page 40

Receiving Faxes

is Mike...

Hi, this

AUTO ANSWER

MEMORY% CALLS ON

AUTO ANSWER

▼

Setting the unit to receive faxes!

How you

want the unit

to receive

calls

Use as answering

device and/or fax

You want to receive all voice and fax calls automatically.

TAD/FAX mode

(p. 50)

Use only as fax

You have a separate telephone line just for faxes.

FAX ONLY mode (p. 43)

You have to

set this.

This is how

the unit will

operate.

Turn AUTO ANSWER on by pressing .

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

When receiving calls:

The unit will begin fax receiving.

Page 41

Ring

To the same line

2-number example

Telephone No. (555-1111)

Facsimile No. (555-1333)

Page 42

Receiving Faxes

FAX START

DIGITAL SP-PHONE

Handset

STOP

AUTO ANSWER

FAX START

DIGITAL SP-PHONEDIGITAL SP-PHONE

Display

STOP

AUTO ANSWER

TEL mode! (answering all calls manually)

Activating the TEL mode

If the arrow (▼) is shown on the right of the display, turn it off by pressing .

Display:

TEL MODE

Receiving a fax manually

When the unit rings, press

answer the call.

When:

— document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

Replace the handset, if using it.

●

Note:

●

The unit will start fax reception.

If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.

or lift the handset to

CONNECTING.....

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

●

If this feature is not required, set feature #46 to “OFF” (p. 66).

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory; — the display will show an error message and the

following message alternately.

Display:

— slow beeps will sound (memory reception alert).

See feature #44 on page 66.

●

Follow the instructions on pages 70 and 71 to solve the problem.

●

For memory capacity, see page 85.

FAX IN MEMORY

Page 43

AUTO ANSWER

JOG DIAL

SET

Display

FAX ONLY mode!

SET

JOG DIAL

AUTO ANSWER

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

AUTO ANSWER

(all calls are received as faxes)

Activating the FAX ONLY mode

Set feature #77 to “FAX ONLY” (p. 68).

If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

●

The display will show the number of rings before the unit answers a call in the FAX ONLY mode.

Receiving Faxes

Display:

If necessary, rotate until the

desired ring count is displayed, and press

Display:

●

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

Note:

●

If the arrow (▼) is already shown on the right of the display and you wish to change the ring count, turn the arrow off once then on again by pressing and follow the instructions in step 3.

●

This mode should not be used with a telephone line which is used for both voice and fax calls. Fax communication will be attempted even if someone is trying to call you.

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

PICKUP & RCV FAX

AFTER 3 RINGS

▼

Page 44

Receiving Faxes

Ring

Answer the call.

●

If the call is not answered, this message

will be played.**

●

Then the fax machine will activate the fax function for the other party’s fax machine that does not send a fax calling tone.

The fax machine will not ring.

TEL/FAX delayed ring count

●

The call is connected.

Voice call

Fax calling tone*

A call is received.

The fax machine will ring up to 3 times.

Silent fax recognition ring count

The fax machine will automatically receive documents without ringing.

Hello! To send a fax, start transmission.

To speak with someone,

please wait.

This message will be played to the calling party.

●

The calling party

will hear a different ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit)

Page 45

Receiving Faxes

Answer the call.

●

If the call is not answered, this message

will be played.**

●

Then the fax machine will activate the fax function for the other party’s fax machine that does not send a fax calling tone.

The fax machine will not ring but the extension telephone will ring

twice.

TEL/FAX delayed ring count

●

The call is connected.

Voice call

Fax calling tone*

A call is received.

The extension telephone will not ring but the fax machine will ring up to 3 times.

Silent fax recognition ring count

The fax machine will automatically receive documents without ringing.

Hello! To send a fax, start transmission. To speak with someone, please wait.

This message will be played to the calling party.

●

The calling

party will hear a different ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

Ring

When an extension telephone is connected

Page 46

Wall jack

Page 47

Receiving Faxes

DIGITAL SP-PHONE

SET

JOG DIAL

SET

7 0

SET

REDIAL/PAUSE

(Pause)

JOG DIAL

Display

DIGITAL SP-PHONEDIGITAL SP-PHONE

Your pager will beep and display as follows; — “11” : when your unit receives a voice

message.

— “22” : when your unit receives a fax

document.

Pager

Example: Your unit received a fax document.

Pager call - when the unit receives a fax or voice message!

This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message.

●

If you have subscribed to a Caller ID service, your pager will display the caller’s telephone number before the number “11” or “22” (see below).

Press .

Press , then .

Display:

Press .

Rotate to select “ON”.

1.SYSTEM SET UP

PAGER CALL

MODE=OFF

MODE=ON

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

7 8

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PP12345678PP

Your pager number

Press .

●

The unit will dial the stored number.

Check that your pager receives a pager test call.

Press .

NO.=

Pauses

PAGER TEST

When your pager receives a pager call

Your pager access code, if required.

Page 48

Collated (sorted)

Uncollated

FACE DOWN

Document guides

RESOLUTION

STOP

COPY ZOOM

COPY START

COLLATE

QUICK SCAN

Display

Copying

COPY START

QUICK SCAN

COPY START

COLLATE

COPY ZOOM

COPY START

RESOLUTION

STOP

Making a copy!

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied.

Adjust the width of the document guides to

the size of the document. Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the unit grabs the document.

Display:

●

Make sure the handset is on the cradle.

●

If necessary, press repeatedly to select the desired setting (p. 30).

Press .

●

If necessary, enter the number of copies (up to 50).

●

If necessary, choose an enlargement/ reduction rate by pressing . See next page.

●

f you want to print collated (sorted) copies, press until the following is displayed.

Press .

●

The unit will start printing.

●

If you want to remove the copy document for other uses, press instead of . The unit will feed the document and scan it into memory, then start printing.

STANDARD

NUMBER=1 [100%]

COLLATE=ON

Note:

●

If a resolution is not selected, “FINE” resolution will automatically be selected.

●

You can make or receive a voice call while making copies.

●

After copying, the enlargement/reduction rate setting will return to “100%”.

To stop copying

Press .

Printing collated (sorted) copies

Example: Making two copies of a 4-page original document

Note:

●

If you turn the collating feature on, the unit will store the documents into memory. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

Page 49

Enlarged copyOriginal document Original document

Example of a 200% enlarged copy

Area to be enlarged

ABCD

EFGH

Enlarged copy

Example of a 150% enlarged copy

ABCD

EFGH

Area to be enlarged

Copying

COPY ZOOM

To enlarge a document

Select “200%” or “150%” by pressing (+). The unit will only enlarge the center part of the document and print it on two pages.

To reduce a document

The unit can reduce the original document. Select the desired setting by pressing (–).

Recommended reduction rates:

Setting

100% (default)

92% 86% 72%

Letter = 216 mm x 279 mm (81/ Legal = 216 mm x 356 mm (81/ A4 = 210 mm x 297 mm (81/ *If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and

install it (p. 10).

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

Size of recording paper

Letter

Legal* Letter, A4, Legal

Letter Letter Letter

x 11")

x 14")

x 1111/

)

Size of original document

Letter

A4 A4

Legal

Page 50

Setup

AUTO ANSWER

JOG DIAL

SET

Display

SET

JOG DIAL

AUTO ANSWER

TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically)

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●

You can use either the pre-recorded greeting messages (p. 51) or your own greeting message (p. 52).

Setting up the voice and fax message reception

Set feature #77 to “TAD/FAX” (p. 68).

If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

●

The unit will play the greeting message.

●

The display will show the number of rings before the unit answers a call in the TAD/FAX mode.

If necessary, rotate until the

desired ring count (see below) is displayed, and press .

●

Ring count in the TAD/FAX mode

You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

RINGER OFF: The unit will answer without ringing.

●

If you subscribe to a Caller ID service, set to 2 or more rings.

●

You can also select the setting with programming feature #06 (p. 63).

Display:

The remaining time for recording incoming messages will be displayed.

Example:

any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

PICKUP &RCV CALL

AFTER 2 RINGS

TIME = 10m13s

▼

Note:

●

If the arrow (▼) is already shown on the right of the display and you wish to change the ring count, turn the arrow off once then on again by pressing and follow the instructions in step 3.

●

The incoming message recording time can be changed (feature #10 on page 63).

●

For voice memory capacity for incoming messages, see page 85.

●

When the remaining time is low, erase unnecessary messages (p. 55).

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to “OFF” (feature #67 on page 67).

Page 51

Greeting

Pre-recorded greeting messages!

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 52.

■ When the unit is ready to receive voice and fax calls:

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

■ When voice or fax memory is full:

Hello! We are unable to answer right now. To send a fax, please start transmission.

Display:

MESSAGE FULL

To leave a voice message, please try again later. Thank you.

FAX MEMORY FULL

MESSAGE FULL

and

FAX MEMORY FULL

Note:

●

To clear the problem, see pages 70 and 71.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. Please try again later. Thank you.

Page 52

Page 53

Checking the greeting messages

AUTO ANSWER

STOP

ERASE

Display

START SET

SET

STOP

START

ERASE

AUTO ANSWER

Display

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to listen to a greeting message (feature #77 on page 68).

If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

. If the arrow (▼) is shown on the right of the display, turn it off once then on again.

TAD/FAX mode:

PICKUP &RCV CALL

AFTER 2 RINGS

Greeting

TEL/FAX mode:

●

The unit will play the greeting message.

Erasing your own recorded greeting messages

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to erase the greeting message (feature #77 on page 68).

Press two times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

Press .

TEL/FAX MODE

2.TAD GREETING

2.T/F GREETING

PRESS START

ERASE GREETING?

●

Press .

●

YES:SET/NO:STOP

To cancel erasing, press .

GREETING ERASED

When receiving a call, the pre-recorded greeting message will be played.

Page 54

Incoming Messages

PLAY MESSAGES

FLASH/LIGHT

QUICK

SLOW

JOG DIAL

STOP

Example (total 2 recorded messages):

Call counter

PLAY MESSAGES

STOP

JOG DIAL

SLOW

QUICK

PLAY MESSAGES

QUICK

Listening to recorded messages!

When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 65).

Press .

●

Only the new recorded messages will be played.

●

Adjust the speaker volume using or .

●

After playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing and just light up. If you press at this time, all the recorded messages will be played.

Repeating a message

Rotate one click to the left while listening to the message.

●

If you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate

the message you want to listen to.

Skipping a message

Rotate one click to the right to play the next message.

Stopping playback

Press .

●

If you press within 1 minute, the unit will resume playing the rest of the messages.

to the left or right and search for

Changing the playback speed

Press to play messages at one and a half times the original speed. Press to play messages at half the original speed.

●

To return to the original speed, press or again during quick or slow playback.

Voice time/day stamp

During playback, a synthesized voice will announce the time and day of the week that each message was recorded.

Page 55

Erasing a specific message

SET

STOP

START

ERASE

Press while listening to the

message you want to erase.

Incoming Messages

Display:

ERASING

MESSAGE ERASED

Erasing all the messages

Check that you have listened to all of the recorded messages.

Press .

Display:

Press .

1.ALL MESSAGES

PRESS START

ERASE MESSAGES?

YES:SET/NO:STOP

Press .

●

To cancel erasing, press .

ERASING

ERASE COMPLETED

Page 56

STOP

RECORD

Display

Recording

STOP

START

RECORD

START

STOP

Microphone

RECORD

Display

STOP

RECORD

Memo message! (leaving a message for others or yourself)

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak cleary about 20 cm (8 inches) away from the microphone.

1.MEMO MESSAGE

PRESS START

MEMO RECORDING

When finished recording, press .

Telephone conversation!

You can record a telephone conversation. This conversation can be played back later, either directly or remotely.

During a telephone conversation, press

To stop recording, press or replace

the handset.

Note:

●

There may be legal restrictions in your state on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

Display:

2WAY RECORDING

Page 57

Remote Operation

542

Operating from a remote location!

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 63) and set the unit to the TAD/FAX mode before going out (p. 50).

Dial key

. When a fax tone is

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Remote command

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Room monitor

seconds.

All the messages

Re-records a greeting message Stops re-recording of a greeting

message

played automatically

messages, wait for 4

mode, call your unit and wait

Page

Dial key

Remote command Page

Erases a specific message

Erases all messages

Changes to the TEL mode

Turns ON message transfer

Turns OFF message transfer

Turns ON pager call

Turns OFF pager call

Answering Device Remote Operation

will be played back.

Call your unit.

Enter the remote operation ID

during the greeting

message.

●

Press the remote command key(s) within 10 seconds (see the reverse side).

for 15 rings.

heard, start transmission.

The answering

Notice of Remote Operation

●

The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.

●

Fold here

●

When you press a key, press firmly.

●

Page 58

Remote Operation

976

542

214

Operation from a remote touch tone telephone!

Listening to recorded messages

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

When there are new recorded messages

The voice guide will tell you the number of new recorded messages and they will be played automatically.

Voice guide example:

3 new messages.

●

To repeat only the new messages:

Press .

●

To repeat the current message:

Press . If you press within 5 seconds of the beginning of a message, the previous message will be played.

●

To listen to all the messages:

Press .

●

To skip a message:

Press .

Key Remote command

When there are no new recorded messages

No new messages.

Press or wait for 4 seconds to listen to all the messages.

When voice memory is full

Sorry, no more memory. Please erase unnecessary messages.

Erase some or all of the messages (see next page).

Key Remote command

Skips the greeting message

Repeats a message Skips a message New message playback All message playback Room monitor

Re-records a greeting message

Stops re-recording of a greeting message

Erases a specific message

Erases all messages Changes to the TEL

mode Turns ON message

transfer Turns OFF message

transfer

Turns ON pager call

Turns OFF pager call

Page 59

Other remote operations

8 1

8 2

Remote Operation

■

Erasing a specific message

Press while listening to the message you

want to erase.

Voice guide example:

The message has been erased.

●

A long beep will also sound. The unit will then play back the next message.

■

Erasing all the messages

Press to erase all the messages.

All messages have been erased.

●

A long beep will also sound.

■

Monitoring the room

Press to monitor the sound for about 30 seconds in the room where the unit is installed.

●

After 30 seconds, a beep sounds. To continue monitoring, press again within 10 seconds.

■

Recording a marker message

You can leave an additional message.

1. Wait for the voice guide.

All messages have been played

2. Wait about 10 seconds.

Please leave your name and message after the beep.

■

Turning the message transfer on or off

You must pre-program a transfer telephone number beforehand (feature #60 on page 67).

Press to turn ON the message transfer.

Message transfer is set. Transfer phone number is 123···.

Press to turn OFF the message transfer.

Message transfer is off.

●

If a transfer telephone number is not programmed, you cannot turn this feature ON.

Transfer phone number is not set.

■

Turning the pager call on or off

You must program a pager number beforehand (feature #70 on page 47).

Press to turn ON the pager call.

Pager call is set. Pager number is 098765432.

Press to turn OFF the pager call.

Pager call is off.

●

If a pager number is not programmed, you cannot turn this feature ON.

3. Leave a message after the beep.

■

Re-recording a greeting message

You can change the contents of the TAD/FAX greeting message.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished recording, press .

●

The new greeting message will be played.

■

Skipping the greeting message

Press during the greeting message playback.

●

The unit will skip the rest of the greeting message.

Pager number is not set.

■

Changing the receive mode

Press to change the receive mode from TAD/FAX to TEL.

●

You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see below.

■

Returning to the TAD/FAX mode

1. Call your unit and wait for 15 rings.

●

The answering device will temporarily answer the call.

2. Enter the remote operation ID during the greeting message.

●

Your unit will switch to the TAD/FAX mode.

Page 60

Option

Transferring recorded messages to another telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.

Program the transfer telephone number first (feature #60 on page 67) and set to the TAD/FAX mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Pre-recorded message:

This is a telephone answering system. Please enter your remote ID for remote operation.

within 60 seconds

Enter the remote operation ID (feature #11 on page 63).

Retrieve the message using the remote operation (p. 57–59).

* This message can be changed (see next page).

Page 61

Option

SET

JOG DIAL

SET

6 1

SET

Microphone

STOP

JOG DIAL

Display

SET

JOG DIAL

SET

6 1

STOP

SET

JOG DIAL

SET

6 1

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.”

Press .

Press , then .

Press .

Rotate to select “RECORD”.

Display:

1.SYSTEM SET UP

TRNS-GREETING

CHECK

RECORD

When finished recording, press

●

Press .

The unit will repeat your message. Adjust the volume using or

Press .

Speak clearly about 20 cm (8 inches) away

from the microphone.

●

The display will show the remaining recording time.

Example:

To check your transfer greeting message

1. Press , , then .

2. Rotate to select “CHECK”.

3. Press .

●

The unit will play your message.

4. Press .

TRNS REC. 16s

TRNS REC. 15s

To erase your transfer greeting message

1. Press , , then .

2. Rotate to select “ERASE”.

3. Press .

●

Your own message will be erased.

4. Press .

●

The pre-recorded greeting message will be played when transferring a call.

Page 62

JOG DIAL

SET

Display

Features Summary

SET

JOG DIAL

SET

JOG DIAL

SET

JOG DIAL

Programming!

The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 63–68).

General programming method

Press .

Select the feature you wish to program.

■

For basic features (p. 63)

Rotate until the desired feature is displayed.

■

For advanced features (p. 64–68) Rotate until the following is displayed.

Press and rotate until the desired feature is displayed.

Display:

1.SYSTEM SET UP

ADVANCED MODE

Press .

●

3 4

The current setting of the feature will be displayed.

Rotate until the desired setting is displayed.

●

This step may be slightly different depending on the feature.

Press .

●

The setting you selected is set, and the next feature will be displayed.

To exit programming, press .

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of using .

1. Press

2. Press and the 2-digit code number.

3. Follow steps 3 to 6 above.

●

See programming tables (p. 63–68) for codes.

To cancel programming

Press to exit the program.

Page 63

Basic features!

SET

Programming table

Features Summary

Code

#01

#02

#03

#04

#06

Display & Feature Settings How the unit operates

SET DATE & TIME

To set the date and time

YOUR LOGO

To set your logo

YOUR FAX NO.

To set your facsimile telephone number

SENDING REPORT

To print and check the sending report for fax transmission results

TAD RING COUNT

To change the number of rings before the unit answers a call in the TAD/FAX mode

FAX RING COUNT

To change the number of rings before the unit answers a call in the FAX ONLY mode

mm/dd/yy

hh:mm (2 digits for each entry)

(Up to 30 characters)

(Up to 20 digits)

ERROR

OFF

1, 2, 3, 4 TOLL SAVER RINGER OFF

1, 2, 3, 4

See page 13 for details.

See pages 14 and 15 for details.

See page 16 for details.

“ERROR”: The sending report will be printed only when fax transmission fails (p. 32). “ON”: The sending report will be printed after every transmission.

This setting is also available after activating the TAD/FAX mode. See page 50 for details.

This setting is also available after activating the FAX ONLY mode (p. 43).

RECORDING TIME

#10

To change the recording time for an incoming message

REMOTE TAD ID

#11

To operate the answering device from a remote location

DIALING MODE

#13

If you cannot dial, change the setting depending on your telephone line service.

VOX

1 MIN

ID = 111

TONE

PULSE

(The default setting is in bold type.)

“VOX”: Unlimited “1 MIN”: Up to 1 minute

1. Follow steps 1–3 on page 62.

2. Enter any 3–digit number except a

number using 0 or 7.

3. Press .

4. Press .

“TONE”: For tone dial service. “PULSE”: For rotary pulse dial service.

Page 64

SET

STOP

SET

JOG DIAL

Features Summary

SET

JOG DIAL

SET

JOG DIAL

SET

JOG DIAL

Advanced features!

How to set menu options

1. Press .

2. Rotate until the following is displayed.

Display:

ADVANCED MODE

Press and rotate until the desired feature is displayed.

3. Press .

4. Rotate until the desired setting is displayed.

5. Press .

6. Press .

Programming table

Code

#22

#23

AUTO JOURNAL

To print the journal report automatically for fax communications

OVERSEAS MODE

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

Display & Feature Settings How the unit operates

OFF

NEXT FAX

ERROR

OFF

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 62 for more details.

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 32).

“NEXT FAX”: For the next attempted fax transmission. After transmission, the unit will return to the previous setting. “ERROR”: When previous fax transmission fails and you redial the same number.

●

This feature is not available for broadcast transmission.

●

The calling charge may be higher.

DELAYED SEND

To send a fax automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by

#25

your telephone company.

●

The setting can be reserved to take place up to 24 hours in advance.

To send a document:

1. Insert the document.

ON / fax no. / hh:mm

2. Follow steps 1–3 above.

3. Rotate to select “ON”.

4. Press .

5. Enter the fax number.

6. Press .

7. Enter the transmission start time.

Press to select “AM” or “PM”.

OFF

8. Press .

9. Press .

●

To cancel after programming, press then

(The default setting is in bold type.)

Page 65

PLAY MESSAGES

SET

JOG DIAL

Features Summary

Code Display & Feature Settings How the unit operates

AUTO CALL. LIST

#26

To print the Caller ID list automatically

SILENT FAX RING

#30

To change the number of rings when the unit detects a voice call in the TEL/FAX mode

RING DETECTION

If you subscribe to a Distinctive Ring Service (Identa-Ring) from your telephone company, activate

#31

this feature. This feature is also required for voice mail service.

RCV REDUCTION

If the size of the document sent by the other party is as large as, or

#36

larger than the recording paper, the unit can reduce and print the document. Select the desired reduction rate.

OFF

3, 4, 5, 6

A, B, C, D

OFF

100%

92%

86%

72%

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 25).

See pages 44 and 45 for details.

Select the ring pattern to be assigned to the facsimile number. A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long

rings)

●

For more information about telephone services, contact your telephone company.

Setting

Recording paper Original document

100% Legal Letter, A4

92%

86% Letter A4 72% Letter

Letter Letter Legal Legal

Legal

#39

#41

#42

LCD CONTRAST

To adjust the display contrast

FAX ACTIVATION

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 46).

MESSAGE ALERT

To alert you with beeps when a new voice message is recorded

NORMAL

DARKER

ON /

CODE= 9

OFF

(The default setting is in bold type.)

“NORMAL”: For normal contrast “DARKER”: Used when the display contrast is too light.

1. Follow steps 1–3 on page 64.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

●

Do not enter “0000”.

If you hear slow beeps, press

recorded messages (p. 54). The beeps will stop.

and listen to

(continued)

Page 66

FAX START

Features Summary

SET

JOG DIAL

SET

JOG DIAL

SET

JOG DIAL

Advanced features (cont.)!

How to set menu options

1. Press .

2. Rotate until the following is displayed.

Display:

Press and rotate until the desired feature is displayed.

3. Press .

4. Rotate until the desired setting is displayed.

5. Press .

6. Press .

ADVANCED MODE

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 62 for more details.

Programming table (cont.)

Code Display & Feature Settings How the unit operates

REC. TIME ALERT

To alert you with beeps when there

#43

is less than 60 seconds of remaining recording time.

RECEIVE ALERT

To alert you with beeps when a

#44

received document is stored into memory due to a problem.

OFF

If you hear slow beeps, erase the recorded messages (p. 55). The beeps will stop.

If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beeps will stop.

#46

#47

FRIENDLY RCV

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

FAX GUIDANCE

If you wish to hear the voice guidance (see right) at each fax transmission/reception, set this feature to “ON”.

●

To hear the voice guidance only when fax transmission/reception fails, select “ERROR”.

OFF

ERROR

(The default setting is in bold type.)

“ON”: You do not have to press

for fax reception.

Voice guidance example: “

Start transmission.

“

Please hang up the handset for

transmission.

“

Transmission is complete.

“

Transmission has failed.

“

Transmission has been interrupted.

“

Start reception.

“

Please hang up the handset for

reception.

“

Reception is complete.

“

Reception has failed.

“

Reception has been interrupted.

”

Page 67

SET

JOG DIAL

Features Summary

Code Display & Feature Settings How the unit operates

GREETING TIME

To change the recording time for your own TAD/FAX greeting message (p. 52)

#54

MESSAGE TRANS.

To transfer a recorded incoming message to another telephone

#60

(p. 60)

TRNS-GREETING

#61

To check, record or erase a transfer greeting message

16s

60s

OFF

CHECK

RECORD

ERASE

“16s”: Up to 16 seconds “60s”: Up to 60 seconds

●

If you change to 60 seconds, we recommend that you tell the caller in your own greeting message to press 9 before starting fax transmission.

●

If you change to 16 seconds from 60 seconds, your own recorded greeting message will be deleted and will be played the prerecorded message.

1. Follow steps 1–3 on page 66.

2. Rotate to select “ON”.

3. Press .

4. Enter the transfer telephone

number.

5. Press .

6. Press .

●

This feature can be turned on/off from a remote location (p. 59).

See page 61 for details.

ICM MONITOR

To hear an incoming message

#67

(ICM) from the speaker when the answering device is recording the message.

PAGER CALL

If you have a pager and wish to

#70

know when your unit receives a fax or an incoming message, activate this feature.

IQ-FAX

#75

To apply to the NetMoves Global Fax Network and activate the IQFAX function

If you select “OFF”, you cannot

monitor the incoming message.

OFF

See page 47 for details.

OFF

See pages 33 and 34 for details.

OFF

(The default setting is in bold type.)

(continued)

Page 68

SET

JOG DIAL

Features Summary

SET

JOG DIAL

SET

JOG DIAL

SET

JOG DIAL

Advanced features (cont.)!

How to set menu options

1. Press .

2. Rotate until the following is displayed.

Display:

Press and rotate until the desired feature is displayed.

3. Press .

4. Rotate until the desired setting is displayed.

5. Press .

6. Press .

ADVANCED MODE

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 62 for more details.

Programming table (cont.)

Code Display & Feature Settings How the unit operates

CONNECTING TONE

If you often have trouble when sending a fax, this feature allows

#76

you to hear connecting tones; fax tone, ring back tone and busy tone.

AUTO ANSWER

To change the receive mode in the AUTO ANSWER setting

#77

OFF

TAD/FAX

FAX ONLY

TEL/FAX

You can confirm the status of the other party’s machine.

●

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

●

The connecting tone volume cannot be adjusted.

“TAD/FAX”: Telephone Answering Device/Facsimile mode (p. 50) “FAX ONLY”: Facsimile only mode (p. 43) “TEL/FAX”: Telephone/Facsimile mode (p. 44, 45)

●

If you select “TEL/FAX”, the unit will print an information list.

TEL/FAX RING

If you use an extension telephone

#78

in the TEL/FAX mode, select the desired number of rings to be generated before the unit answers.

SET DEFAULT

#80

To reset the advanced features to their default settings

See pages 44 and 45 for details.

1, 2, 3, 4

1. Follow steps 1–3 above.

YES

(The pre-selected setting is in bold type.)

Rotate to select “YES”.

3. Press .

4. Press again.

5. Press .

Page 69

Reports!

Communication message

Error Messages

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

40–42 46–52 58, 65 68, 72

PRESSED THE STOP KEY

THE COVER WAS OPENED

For fax advantage assistance, call 1-800-435-7329.

Page 70

Error Messages

SET

Display!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

CALL SERVICE

CALL SERVICE2

COVER OPEN

CHECK FILM

CHECK DOCUMENT

CHECK MEMORY

CHECK PAPER

Cause & Remedy

●

There is something wrong with the unit. Contact our service personnel.

●

The covers are open. Close them.

●

The ink film is empty. Replace the ink film with a new one (p. 78, 79).

●

The ink film is not installed. Install it (p. 78, 79).

●

The ink film is slack. Tighten it (see step 6 on page 79).

●

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 80) and try again. If the problem remains, adjust the feeder pressure (p. 77).

●

Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

●

The recording paper is not installed or the unit has run out of paper. Install paper and press to clear the message.

●

The recording paper is not fed into the unit properly. Reinstall paper (p. 11) and press to clear the message.

●

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 76) and press to clear the message. Do not install folded or heavily curled paper.

FAX IN MEMORY

FAX MEMORY FULL

JOG-DIAL FULL

LOADING ERROR

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

●

Memory is full of received documents due to a lack of recording paper or a recording paper jam etc. Install paper or clear the jammed paper.

●

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

●

There is no space to store new stations in the JOG DIAL directory. Erase unnecessary stations (p. 22).

●

A loading error occurred while receiving data from NetMoves. Contact NetMoves at 1-888-332-9728.

For fax advantage assistance, call 1-800-435-7329.

Page 71

Error Messages

STOP

Display message

MEMORY FULL

MESSAGE FULL

MODEM ERROR

NO FAX REPLY

PAPER JAMMED

PLEASE WAIT

REDIAL TIME OUT

REMOVE DOCUMENT

Cause & Remedy

●

When making a copy, the document being stored exceeds the memory capacity of the unit. Press to clear the message. Divide the document and try again.

●

There is no room left in memory to record a voice message. Erase unnecessary messages (p. 55).

●

There is something wrong with the modem circuit. Contact our service personnel.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

A recording paper jam occurred. Clear the jammed paper (p. 76).

●

The unit is checking that there is no slack on the ink film. Wait for a while.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document is jammed. Remove the jammed document (p. 77).

●

Attempted to transmit a document longer than 600 mm (235⁄8"). Press to remove the document. Divide the document into two or more sheets and try again.

TRANSMIT ERROR

UNIT OVERHEATED

●

A transmission error occurred. Try again.

●

The unit is too hot. Let the unit cool down.

For fax advantage assistance, call 1-800-435-7329.

Page 72

Operations

REDIAL/PAUSE

STOP

SET

When a function does not work, check here before requesting help!

General

Problem

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The unit displays the following message though the paper is inserted.

CHECK PAPER

Cause & Remedy

●

The power cord or telephone line cord is not connected. Check the connections (p. 12).

●

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

●

The dialing mode setting is wrong. Change the setting of feature #13 (p. 63).

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it to a suitable level (p. 17).

●

The TAD ring count of feature #06 is set to “RINGER OFF”. Change to another ring count (p. 63).

●

The paper is inserted halfway. Insert it correctly (p. 11) and press to clear the message.

The other party complains they only hear a fax tone and cannot talk.

The button does not function properly.

The receive mode does not function as explained on pages 40 and 41.

During programming, I cannot enter the code or ID number.

The ink film runs out quickly.

The unit beeps.

The speakerphone is not working.

●

The FAX ONLY mode is set. Tell them the number is only used for faxes or change to TAD/FAX, TELor TEL/FAX mode (p. 40, 41).

●

If this button is pressed during dialing, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

●

A Distinctive Ring pattern of feature #31 is set (p. 65).

●

The TEL/FAX mode is set (p. 44, 45).

●

All or part of the numbers are the same. Change the code or ID number of features #11 (p. 63) and #41 (p. 65).

●

The HELP printing function, copy function, and reports also use ink film.

●

Recording paper or ink film has run out. Press to stop the beeps and install paper/ink film.

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off. Speak alternately.

For fax advantage assistance, call 1-800-435-7329.

Page 73

Fax – sending

FAX START

Operations

Problem

I cannot send documents.

The other party complains that letters on their received document are distorted or not clear.

The other party complains that dirty patterns or black lines appear on their received document.

I cannot make an international fax call.

Cause & Remedy

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press .

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

●

The glass or rollers are dirty. Clean them (p. 80).

●

Use the overseas transmission mode of feature #23 (p. 64).

●

Add two pauses at the end of the telephone number (p. 19) or dial manually.

Fax – receiving

I cannot receive documents automatically.

The display shows the following message but faxes are not received.

CONNECTING.....

The recording image is faint.

Problem

Cause & Remedy

●

The receive mode is set to the TEL mode. Set to the TAD/FAX, FAX ONLY or TEL/FAX mode (p. 40, 41).

●

The time taken to answer the call is too long. Decrease the number of rings of features #06 (p. 63), #30 (p. 65) and #78 (p. 68).

●

The greeting message is too long. Shorten the message (p. 52).

●

The incoming call is not a fax. Change the receive mode to the TEL or TAD/FAX mode (p. 40, 41).

●

The other party sent a faint document. Ask them to send a clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 80).

For fax advantage assistance, call 1-800-435-7329.

(continued)

Page 74

Operations

AUTO ANSWER

Fax – receiving (cont.)

Problem

The printing quality is poor.

A blank sheet is ejected.

Receive mode

Problem

I cannot select the desired receive mode.

Cause & Remedy

●

Some paper has instructions recommending which side to print on. Try turning the paper over. We recommend smooth paper such as Hammermill Jet Print for clearer printing.

●

Check the document of the other party.

●

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 65).

●

The other party placed the document in their fax machine the wrong way. Check with the other party.

Cause & Remedy

●

If you want to set the TAD/FAX, FAX ONLY or TEL/FAX mode: — Select the desired mode using feature #77 (p. 68), and — Press to turn on the arrow (▼) on

the right of the display.

Display:

●

If you want to set the TEL mode: — Press to turn off the arrow (▼) on

the right of the display.

▼

The other party complains that they cannot send a document.

Copying

The unit does not make a copy.

A dirty pattern or a black line appears on the copied document.

Problem

●

The unit is not in AUTO ANSWER mode. Press

to turn on the arrow (▼) on the right of

the display.

Cause & Remedy

●

You cannot make a copy during programming. Make the copy after programming or stop the programming.

●

The glass or rollers are dirty. Clean them (p. 80).

For fax advantage assistance, call 1-800-435-7329.

▼

(continued)

Page 75

Copying (cont.)

ABC

Original

Copy

NO. 01 <FAX # NOT AVAIL.>

MODE RCV

PAGES

MEMORY RECEIVE

POWER DOWN AT:Jan. 05 2000 04:30AM

YOUR LOGO : YOUR FAX NO. :

RESTARTED AT:Jan. 05 2000 04:31AM

FUNCTION

OTHER FACSIMILE

<< WARNING >> CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN. FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

POWER DOWN REPORT

Operations

Problem

The copied image is distorted. The printing quality is poor.

The printing is faint.

Answering device

Problem

New messages cannot be recorded in the TAD/FAX mode.

I cannot retrieve recorded messages from a remote location.

Cause & Remedy

●

The thermal head is dirty. Clean it (p. 80).

●

Some paper has instructions recommending which side to print on. Try turning the paper over. We recommend smooth paper such as Hammermill Jet Print for clearer printing.

●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as Hammermill Jet Print for clearer printing.

Cause & Remedy

●

The memory is full. Erase unnecessary messages (p. 55, 59)

●

Press the remote operation ID correctly and firmly (p. 58)

If a power failure occurs!

●

The unit will not function.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission of feature #25 (p. 64) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

●

If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

For fax advantage assistance, call 1-800-435-7329.

Page 76

Jams

Center part

Front cover

Recording paper jam!

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message.

Display: Remove the jammed paper as follows.

Open the front cover by pulling up the center

part.

Push the back cover open button ( ) and

open the back cover ( ).

PAPER JAMMED

For fax advantage assistance, call 1-800-435-7329.

Page 77

Green lever

RightLeft

Center part

Rubber flap

Front cover

Jams

Center part

Front cover

Jammed document

Sending document jams!

If the unit does not release the document during feeding, remove the jammed document as follows.

Open the front cover by pulling up the center

part. Remove the jammed document carefully.

Close the front cover securely.

Note:

●

Do not pull out the jammed paper forcibly before opening the front cover.

Sending document does not feed, or multi-feeds

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Open the front cover by pulling up the center

part.

Shift the position of the green lever by using

an instrument with a pointed end, such as a paper clip.

Left: When documents multiple feed. Center: Standard position (pre-selected) Right: When documents do not feed.

Close the front cover securely.

Note:

●

When shifting the green lever, do not touch the rubber flap.

For fax advantage assistance, call 1-800-435-7329.

Page 78

Ink Film

Center part

Front cover

Replacing the ink film!

When the unit runs out of ink film, the following message will be displayed. Display: Install a new ink film. The following ink films are available for replacement. Each roll prints about

150 letter size pages. See page 7 for accessory order information.

Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls)

Open the front cover by pulling up the center

part.

Push the back cover open button ( ) and

open the back cover ( ).

CHECK FILM

For fax advantage assistance, call 1-800-435-7329.

Page 79

Remove the stoppers and tags from the new

Print Reports

JOG DIAL

SET

STOP

Display

STOP

SET

JOG DIAL

Reference lists and reports!

You can print out the following lists and reports for your reference.

Setup list: provides you with the current settings of the basic and advanced programming features (p. 63–68).

Telephone number list: provides you with names and telephone numbers which are stored in the JOG DIAL directory. The telephone number codes are as shown below.

P: A pause has been entered. F: A flash has been entered.

Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 32).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (p. 80).

Broadcast programming list: provides you with names and telephone numbers which are stored in the broadcast feature (p. 37).

Caller ID list: keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed automatically after every 30 callers (p. 25).

Press two times.

Rotate until the desired item is

displayed.

Press to start printing.

●

To stop printing, press .

●

After printing, the printed item will be displayed.

Display:

2.PRINT REPORT

SETUP LIST

TEL NO. LIST

JOURNAL REPORT

PRINTER TEST

BROADCAST LIST

CALLER ID LIST

PRINTING

Press .

Page 82

Limited Warranty

Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, New Jersey 07094

Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc.

Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985

PANASONIC Facsimile Products Limited Warranty

Have any questions? CALL 1-800-HELP-FAX (1-800-435-7329) on: How to operate the unit, How to get repair service, How to get supplies. Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico for one (1) year limited warranty from the date of original purchase in the event of a defect in materials or workmanship. This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, and cosmetic parts (cabinet). Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter Directory. Or call, toll free, 1-800-HELP-FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mailin service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory. This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original purchase will be required before warranty service is rendered. This warranty only covers failures due to defects in material or workmanship which occur during normal use and (when applicable) does not cover the ink film, the toner cartridge and drum unit or the print and ink film. The inability of this product to interface with any specific computer is not a manufacturing defect and is outside of the scope of this Limited Warranty. In no event shall the warrantor be liable by reason of such incompatibility. The warranty does not cover damages which occur in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film, or failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage, signal reception problems, rental use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized Servicenter, or damage that is attributable to acts of God.

LIMITS

There are no express warranties except as listed above. THE WARRANTOR SHALLNOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE. Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you. This warranty gives you specific legal rights and you may also have other rights which vary from state to state. If a problem with this product develops during or after the warranty period, you may contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer Satisfaction Center at the company address indicated above.

AND EXCLUSIONS

For product service

●

Servicenters are listed on next page.

●

Call toll-free 1-800-HELP-FAX (1-800-435-7329) for the location of an authorized servicenter.

●

After the fax advantage program, please contact our Continued Services Technical Support Line at 1-900-555-PANA(1-900-555-7262). If you have difficulty reaching this number, it may be blocked by your phone company. Please contact your local phone company to correct this.

When you ship the product

●

Carefully pack your unit, preferably in the original carton.

●

Attach a letter, detailing the symptom or problem, to the outside of the carton.

●

Send the unit to an authorized servicenter, prepaid and adequately insured.

●

Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.

Page 83

Limited WarrantyLimited Warranty

Servicenter Directory!

For Product Information, Operating Assistance, Literature Request, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am - 8pm EST.

Web Site: www.panasonic.com (for customers in the USA or Puerto Rico ONLY) You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site.

Factory Servicenters Locations

CALIFORNIA

6550 Katella Avenue Cypress, CA 90630

800 Dubuque Avenue S. San Francisco, CA 94080

20201 Sherman Way Suite 102 Canoga Park, CA 91306

3878 Ruffin Road Suite A San Diego, CA 92123

COLORADO

1640 South Abilene Street Suite D Aurora, CO 80012

FLORIDA

3700 North 29 Suite 102 Hollywood, FL 33020

Avenue

GEORGIA

8655 Roswell Road Suite 100 Atlanta, GA 30350

ILLINOIS

9060 Golf Road Niles, IL 60714

1703 North Randall Road Elgin, IL 60123 (Pick-up / Drop-off only)

MARYLAND

62 Mountain Road Glen Burnie, MD 21061

MASSACHUSETTS

60 Glacier Drive Suite G Westwood, MA 02090

MICHIGAN

37048 Van Dyke Avenue Sterling Heights, MI 48312

MINNESOTA

7850-12 Airport Business Center Bloomington, MN 55425

OHIO

2236 Waycross Road Civic Center Plaza Forest Park, OH 45240

PENNSYLVANIA

2221 Cabot Blvd. West Suite B Langhorne, PA19047

Avenue South

TENNESSEE

3800 Ezell Road Suite 806 Nashville, TN 37211

TEXAS

13615 Welch Road Suite #101 Farmers Branch, TX 75244

WASHINGTON

20425-84 Kent, WA98032

HAWAII

99-859 Iwaiwa Street Aiea, Hawaii 96701 Phone (808) 488-1996 Fax (808) 486-4369

Avenue South

Service in Puerto Rico

Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985

Phone (787) 750-4300 Fax (787) 768-2910

As of Jan. 2000

Page 84

FCC Information

List of FCC requirements and information!

If required by the telephone company, inform them of the following.

●

FCC Registration No.: (found on the rear of the unit)

●

Ringer Equivalence No.: (found on the rear of the unit)

●

The particular telephone line to which the equipment is connected.

This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.

Ringer Equivalence Number (REN):

This REN is useful in determining the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer, if possible, that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service providing that they: a) Promptly notify the customer. b) Give the customer an opportunity to correct the

problem with their equipment.

c) Inform the customer of the right to bring a

complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part

68.

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or

alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

CAUTION:

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours; such as early morning or late evenings.

This telephone provides magnetic coupling to hearing aids.

NOTE:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

— Reorient or relocate the receiving antenna. — Increase the separation between the equipment

and receiver.

— Connect the equipment into an outlet on a

circuit different from that to which the receiver is connected.

— Consult the dealer or an experienced radio/TV

technician for help.

Page 85

Technical data about this product!

Specifications

Applicable Lines: Public Switched Telephone Network

⁄16")

⁄2") in width

⁄8") in length

⁄2"x 11")

⁄2"x 14")

Document Size: Max. 216 mm (8

Max. 600 mm (23

Effective Scanning Width: 208 mm (8 Recording Paper Size: Letter: 216 mm x 279 mm (8

Legal: 216 mm x 356 mm (8

Effective Printing Width: 208 mm (8 Transmission Time*: Approx. 15 s/page (Original mode)** Scanning Density: Horizontal: 8 pels/mm (203 pels/inch)

Vertical: 3.85 lines/mm (98 lines/inch) –“STANDARD” mode

7.7 lines/mm (196 lines/inch) –“FINE”/“HALF TONE” mode

15.4 lines/mm (392 lines/inch) –“SUPER FINE” mode

Halftone Level: 64-level Scanner Type: Contact Image Sensor (CIS) Printer Type: Thermal Transfer on plain paper Data Compression System:

Modified Huffman (MH), Modified READ (MR)

Modem Speed: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Operating Environment: 5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative Humidity)

Dimensions (H x W x D): 185 mm x 345 mm x 276 mm (7

⁄32"x 1319⁄32"x 107⁄8")

Mass (Weight): Approx. 3.2 kg (8.5 lb.) Power Consumption: Standby: Approx. 4 W

Transmission: Approx. 16 W Reception: Approx. 42 W Copy: Approx. 42 W Maximum:

Approx. 135 W (When copying a 100% black document)

(When receiving a 20% black document) (When copying a 20% black document)

Power Supply: 120 V AC, 60 Hz Memory Capacity: Voice memory***: Approx. 18 minutes of recording time including

greeting messages

Fax memory: Approx. 28 pages of memory reception

Approx. 25 pages of memory transmission (Based on the ITU-T No. 1 Test Chart in standard resolution.)

* Transmission speed depends upon the contents of the pages,

ITU-T No. 1 Test Chart

resolution, telephone line conditions and capability of the other party’s machine.

** The 15 second speed is based upon the ITU-T No. 1 Test

Chart and original mode. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.

*** Recording time may be reduced by the calling party’s

background noise.

Note:

●

Any details given in these instructions are subject to change without notice.

●

The pictures and illustrations in these instructions may vary slightly from the actual product.

Energy Star

As an ENERGY STAR Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.

Page 86

Index

Index!

A Accessories . . . . . . . . . . . . . . . . . .6, 7

Advanced features . . . . . . . . . . .64–68

Alert

(Memory reception)(Feature #44)

(Message)(Feature #42) . . . . . . . .65

(Recording time)(Feature #43) . . .66 AUTO ANSWER button/mode . . .40, 41 AUTO ANSWER setting (Feature #77)

B Basic features . . . . . . . . . . . . . . . . . .63

Broadcast programming list . . . . . . . .81

Broadcast sending report . . . . . . . . .39

Broadcast transmission . . . . . . . .36–39

C Call counter . . . . . . . . . . . . . . . . . . .54

Caller ID . . . . . . . . . . . . . . . . . . . . . .24

Caller ID list (Feature #26) . . .25, 65, 81 CALLER ID SEARCH button . 24, 26–28 Caller’s recording time (Feature #10)

Character table . . . . . . . . . . . . . . . . .15

Cleaning . . . . . . . . . . . . . . . . . . . . . .80

COLLATE button . . . . . . . . . . . . . . . .48

Communication messages . . . . . . . .69

Computer, using with . . . . . . . . . . . . .46

Connecting tone (Feature #76) . . . . .68

Connections . . . . . . . . . . . . . . . . . . .12

Copy . . . . . . . . . . . . . . . . . . . . . .48, 49

Copy enlargement/reduction . . . .48, 49

COPY START button . . . . . . . . . . . . .48

D Date and time (Feature #01) . . . .13, 63

Delayed transmission (Feature #25)

Dialing mode (Feature #13) . . . . . . . .63

DIGITAL SP-PHONE button . . . . .18, 29

Directory feature . . . . . . . . . . . . . . . .20

DIRECTORY PROGRAM button . . . .20

Display

(Contrast)(Feature #39) . . . . . . . .65

(Error messages) . . . . . . . . . .70, 71

Distinctive Ring service

(Feature #31) . . . . . . . . . . . . . . . .65

Document feeder . . . . . . . . . . . . . . .80

Document jam . . . . . . . . . . . . . . . . . .77

Document size . . . . . . . . . . . . . .31, 85

E Enlarge copy . . . . . . . . . . . . . . . .48, 49

ERASE button . . . . . . . . . . . . . . .53, 55

Error messages . . . . . . . . . . . . . .69–71

Extension telephone . . . . . . . . . .45, 46

F Facsimile telephone number

(Feature #03) . . . . . . . . . . . . .16, 63

Fax activation code (Feature #41) . . .65

Fax auto redial . . . . . . . . . . . . . . . . .31

.42, 66

. .68

.63

. .64

FAX ONLY mode . . . . . . . . . . . . .40, 43

FAX ONLY ring count

(Feature #06) . . . . . . . . . . . . .43, 63

Fax pager (Feature #70) . . . . . . .47, 67

FAX START button . . . . . . . . . . . . . .30

Fax voice guidance (Feature #47) . . .66

Fax voice guide . . . . . . . . . . . . . . . . .35

Feature programming . . . . . . . . .62–68

Feeder cleaning . . . . . . . . . . . . . . . .80

Feeder jam . . . . . . . . . . . . . . . . . . . .77

Feeder pressure . . . . . . . . . . . . . . . .77

Film . . . . . . . . . . . . . . . . . . . . .7, 78, 79

FLASH button . . . . . . . . . . . . . . . . . .19

Friendly reception (Feature #46)

G Greeting message

(Message transfer)(Feature #61)

(TAD/FAX) . . . . . . . . . . . . . . .51–53

(TEL/FAX) . . . . . . . . . .44, 45, 52, 53

H Handset receiver volume . . . . . . . . . .17

HELP button . . . . . . . . . . . . . . . . . . . .8

Hyphen button . . . . . . . . . . . . . . .20, 21

I Identa-Ring (Feature #31) . . . . . . . . .65

Incoming message monitor (Feature #67)

Ink film . . . . . . . . . . . . . . . . . .7, 78, 79

Insert button . . . . . . . . . . . . . . . .14, 15

IQ-FAX (Feature #75) . . . . . .33, 34, 67

IQ-FAX button . . . . . . . . . . . . . . . . . .34

J Jam . . . . . . . . . . . . . . . . . . . . . . .76, 77

JOG DIAL

(Making a voice call) . . . . . . . . . . .23

(Selecting characters) . . . . . . . . . .21

(Sending faxes) . . . . . . . . . . . . . .30

(Storing) . . . . . . . . . . . . . . . . .20–22

Journal auto print (Feature #22) . . . .64

Journal report . . . . . . . . . . . . . . .32, 81

L Legal paper . . . . . . . . . . . . . . . . .10, 11

List

(Broadcast programming) . . . . . . .81

(Broadcast sending) . . . . . . . . . . .39

(Caller ID) (Feature #26) . 25, 65, 81

(Journal) . . . . . . . . . . . . . . . . .32, 81

(Printer test) . . . . . . . . . . . . . . . . .81

(Sending) . . . . . . . . . . . . . . . . . . .32

(Setup) . . . . . . . . . . . . . . . . . . . . .81

(Telephone number) . . . . . . . . . . .81

Logo (Feature #02) . . . . . . . . . . .14, 63

M Memory reception alert

(Feature #44) . . . . . . . . . . . . .42, 66

Memory transmission . . . . . . . . . . . .30

. .42, 66

.61, 67

. .67

Page 87

Index

Message alert (Feature #42) . . . . . . .65

Message transfer (Feature #60)

MUTE button . . . . . . . . . . . . . . . . . . .18

O Overseas transmission mode

(Feature #23) . . . . . . . . . . . . . . . .64

P Pager call (Feature #70) . . . . . . .47, 67

Paper jam . . . . . . . . . . . . . . . . . . . . .76

Paper tray . . . . . . . . . . . . . . . . . . . . .10

PAUSE button . . . . . . . . . . . . . . . . . .19

Power down report . . . . . . . . . . . . . .75

Power failure . . . . . . . . . . . . . . . . . . .75

Power supply . . . . . . . . . . . . . . .12, 85

Printer test list . . . . . . . . . . . . . . . . . .81

Printing paper size . . . . . . . . . . . . . .85

Printing reports . . . . . . . . . . . . . . . . .81

Problem solving . . . . . . . . . . . . . .72–75

Programmable features . . . . . . . .62–68

Pulse dialing (Feature #13) . . . . . . . .63

Q QUICK button . . . . . . . . . . . . . . . . . .54

QUICK SCAN button . . . . . . . . . .30, 48

R Receiving

(Fax) . . . . . . . . . . . . . . . . . . . . . .42

(Setting) . . . . . . . . . . . . . . . . .40, 41

Receiving alert (Feature #44) . . . . . .66

Receiving reduction (Feature #36) . . .65 Recording

(Greeting message) . . . . . . . .52, 61

(Memo message) . . . . . . . . . . . . .56

(Telephone conversation) . . . . . . .56

Recording paper . . . . . . . . . . . . .11, 85

Recording paper jam . . . . . . . . . . . . .76

Recording time alert (Feature #43) . .66 Recording time for TAD/FAX greeting

message (Feature #54) . . . . . . . .67

REDIAL button . . . . . . . . . . . . . .18, 31

Remote operation card . . . . . . . .57, 58

Remote operation ID (Feature #11) . .63

Reduce copy . . . . . . . . . . . . . . . .48, 49

Replacement film . . . . . . . . . . .7, 78, 79

Report

(Broadcast programming) . . . . . . .81

(Broadcast sending) . . . . . . . . . . .39

(Caller ID)(Feature #26) . .25, 65, 81

(Journal) . . . . . . . . . . . . . . . . .32, 81

(Printer test) . . . . . . . . . . . . . . . . .81

(Sending) . . . . . . . . . . . . . . . . . . .32

(Setup) . . . . . . . . . . . . . . . . . . . . .81

(Telephone number) . . . . . . . . . . .81

Reset (Feature #80) . . . . . . . . . . . . .68

RESOLUTION button . . . . . . . . . . . .30

. . 60, 61, 67

Ring count

(FAX ONLY)(Feature #06) . . . . . .63

(TAD/FAX)(Feature #06) . . . . .50, 63

(TEL/FAX)(Feature #78) . . . . . . . .68

Ring pattern detection (Feature #31)

Ringer volume . . . . . . . . . . . . . . . . . .17

S Sending

(Broadcast) . . . . . . . . . . . . . . .36–39

(From memory) . . . . . . . . . . . . . .30

(IQ-FAX) . . . . . . . . . . . . . . . . .33, 34

(JOG DIAL) . . . . . . . . . . . . . . . . .30

(Manually) . . . . . . . . . . . . . . . . . .30

Sending document

(Does not feed or multi-feeds) . . .77

Sending report (Feature #04) . . . .32, 63

Set default (Feature #80) . . . . . . . . .68

Setup list . . . . . . . . . . . . . . . . . . . . . .81

Silent fax recognition ring

(Feature #30) . . . . . . . . . . . . . . . .65

SLOW button . . . . . . . . . . . . . . . . . .54

Speaker volume . . . . . . . . . . . . . . . .17

Specifications . . . . . . . . . . . . . . . . . .85

Storing

(Caller information) . . . . . . . . . . . .27

(JOG DIAL) . . . . . . . . . . . . . .20–22

T TAD/FAX mode . . . . . . . . . . . . . .40, 50

TAD/FAX ring count (Feature #06)

TEL mode . . . . . . . . . . . . . . . . . .41, 42

TEL/FAX delayed ring count

(Feature #78) . . . . . . . . . . . . . . . .68

TEL/FAX mode . . . . . . . . . . .41, 44, 45

Telephone number list . . . . . . . . . . . .81

Thermal head cleaning . . . . . . . . . . .80

Toll saver . . . . . . . . . . . . . . . . . . . . .50

TONE button . . . . . . . . . . . . . . . . . . .19

Tone dialing (Feature #13) . . . . . . . . .63

Transmission

(Broadcast) . . . . . . . . . . . . . . .36–39

(From memory) . . . . . . . . . . . . . .30

(IQ-FAX) . . . . . . . . . . . . . . . . .33, 34

(JOG DIAL) . . . . . . . . . . . . . . . . .30

(Manually) . . . . . . . . . . . . . . . . . .30

Transmittable document . . . . . . . . . .31

V Voice call

(Answering) . . . . . . . . . . . . . . . . .18

(JOG DIAL) . . . . . . . . . . . . . . . . .23

(Making) . . . . . . . . . . . . . . . . . . . .18

Voice contact . . . . . . . . . . . . . . . . . .29

Voice mail . . . . . . . . . . . . . . . . . . . . .41

Voice time/day stamp . . . . . . . . . . . .54

VOLUME button . . . . . . . . . . . . . . . .17

. .65

. .50, 63

Page 88

AX ADVANTAGE PROGRAM

KX-FP85 KX-FP86

Proof of Purchase

NO EXTRA COST

Panasonic FAX ADVANTAGE PROGRAM

Free peace of mind,

direct from Panasonic

■

1-year limited warranty1parts & labor

■

Toll-free help line

■

Free overnight replacement and repair program

The Panasonic Fax Advantage Consumer Service Program.

Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a Panasonic Fax Machine, the Fax Advantage Program can provide a free replacement unit3overnight if your original unit is in need of repair.

Here’s how it works:

1. If you have a problem with your fax while it is covered by the oneyear limited warranty1, call our toll-free help-line at 1-800-HELPFAX2.

2. Talk to one of our technical experts to diagnose your problem over the phone.

3. If repairs are necessary and you are entitled to service under the terms and conditions of the limited warranty bished replacement unit to you overnight or second business day delivery, depending on the time of your call.

A second option available under our one-year limited warranty is to mail-in or carry-in your fax to one of our Regional Service centers, where the unit will be repaired and returned to you.

Instructions

If you choose to receive a replacement unit under the Fax Advantage Program, Panasonic will provide a replacement unit which will be completely refurbished, quality-tested by Panasonic technicians and individually hand-inspected before it is shipped to you. You will keep the replacement unit and send the original unit to us in the replacement unit’s box. UPS will pick up the unit at no charge to you, should it be determined that you are entitled to warranty service. Aproof-of-purchase must be included with the returned product. Any unit that is replaced by Panasonic and not shipped with proper proof-of-purchase by you will be subject to a minimum $100.00 charge. The original unit must be properly packaged in the same manner as the replacement unit, utilizing

Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, New Jersey 07094

, we will send a refur-

Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. (“PSC”)

Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park, Carolina, Puerto Rico 00985

the packing materials provided. Damage due to improper or inadequate packing will be charged to you as an out-of-warranty cost. If our 1-800-HELP-FAX technicians determine that your unit may be an “out-of-box failure”5, we will attempt to provide you with a factory-new replacement unit6. You must ship a copy of your receipt with your original unit to verify that you purchased the unit within 10 days prior to your 1-800-HELP-FAX call.

Requirements

You must give our technicians a valid credit card number (Discover, VISA, Master Card, or American Express/Optima). Product that is not returned to Panasonic by 10 business days after shipment of the replacement product will be charged to your credit card account at Panasonic’s Suggested Retail Price (see dealer for details). If your original unit is not eligible for warranty service, your card will be charged for the non-warranty repair of the unit at Panasonic’s current rate for parts and labor and for any shipping charges associated with this program. If you do not wish to pay out-of-warranty repair costs, you will be responsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the overnight delivery of the replacement product to you, shipment of the problem unit to Panasonic, shipment of the replacement unit back to Panasonic and the return of your original unit back to you. Credit status will be verified prior to sending the replacement product.

1. See dealer for limited warranty details.

2. After the fax advantage program, contact our Continued Services Technical Support Line at 1-900-555-PANA(1-900-555-7262), for fee based technical support.

3. Replacement unit is refurbished.

4. Replacement program excludes Puerto Rico and is subject to termination at any time without advance notice.

5. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days prior to your 1-800-HELP-FAX call, and would otherwise qualify for warranty service under the terms and conditions of the limited warranty.

6. Panasonic reserves the right to send a refurbished unit.

Printed in Malaysia PFQX1423YA WM0300EN1030

Panasonic KX-FP85 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Accessories

Help Button

Finding the Controls

Volumes

Making and Answering Calls

JOG DIAL

Caller ID

Voice Contact

Sending Faxes

Receiving Faxes

Copying

Setup

Greeting

Incoming Messages

Recording

Remote Operation

Option

Features Summary

Error Messages

Operations

Jams

Ink Film

Print Reports

Limited Warranty

FCC Information

Specifications

Index