Panasonic KX-FP85 User Manual
Compact Plain Paper FAX with
Telephone Answering System
Operating Instructions
Model No. KX-FP85
KX-FP86
FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
consumerproducts@panasonic.com
for customers in the USA or
Puerto Rico
– REFER TO
www.panasonic.com
for customers in the USA or
Puerto Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
Thank you for purchasing a Panasonic facsimile.
R
R
Welcome to the world of Panasonic facsimiles.
This product combines facsimile, telephone, telephone answering device and
copier features to provide you with more efficient office or home use. By utilizing
these convenient features, you can maximize the effectiveness of this unit.
Things you should keep record of
Attach your sales receipt here
For your future reference
Date of purchase Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
●
The Telephone Protection Act of 1991 requires the following information to be clearly stated
either at the top or bottom margin of the first message page when transmitting messages via
telephone facsimile:
— Date and time of transmission,
— Identification of the business, entity or person(s) sending the facsimile, and
— Telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 13 to 16.
●
Note that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
●
Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
●
If you have not applied to the service, you will not be able to use the IQ-FAX
function (p. 33, 34).
Trademarks
is a registered trademark of NetMoves Incorporated.
Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or
other countries.
All other trademarks identified herein are the property of their respective owners.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.
Kyushu Matsushita Electric Co., Ltd. 2000
©
2
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a three prong grounded plug. If you do
not have this type of outlet, please have
one installed. Do not use any type of
adaptor plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized servicenter
when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C.If the unit has been exposed to rain or
water.
D.If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized servicenter.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during a
lightning storm.
2. Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
●
To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION
●
Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
●
The unit should be kept free from dust, high
temperature and vibration.
●
The unit should not be exposed to direct
sunlight.
●
Do not place heavy objects on top of this unit.
●
Do not touch the plug with wet hands.
For fax advantage assistance, call 1-800-435-7329.
3
Table of Contents
Initial Preparation
Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Accessory order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Date and time, your logo and facsimile telephone number . . . . . . . . 13
Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Telephone
Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Answering Calls
Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 19
JOG DIAL Storing names and telephone numbers in the JOG DIAL directory. . 20
Making a voice call using the JOG DIAL directory . . . . . . . . . . . . . . 23
Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24
Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26
Storing caller information in the JOG DIAL directory . . . . . . . . . . . . 27
Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29
Fax
Sending Faxes Sending a fax manually/using the JOG DIAL directory. . . . . . . . . . . 30
IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Sending a fax with the voice guide . . . . . . . . . . . . . . . . . . . . . . . . . 35
One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 37
Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Faxes TEL mode (answering all calls manually) . . . . . . . . . . . . . . . . . . . . . 42
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit). . . . . . . . . . . . . . . . . . 44
Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Pager call - when the unit receives a fax or voice message. . . . . . . 47
Copy
Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
4
For fax advantage assistance, call 1-800-435-7329.
Answering Device
Setup TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) . . . . . . . . . . . . . 50
Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 52
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 53
Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Recording Memo message (leaving a message for others or yourself) . . . . . . . 56
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 58
Option Transferring recorded messages to another telephone . . . . . . . . . . 60
Programmable Features
Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Help
Error Messages
Operations When a function does not work, check here before
Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 77
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
General Information
Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Limited Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Warranty Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
FCC List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . 84
Information
Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
For fax advantage assistance, call 1-800-435-7329.
5
Accessories
Included accessories!
Power cord..............1
Part No. PFJA1030Z Part No. PQJA10075Z Part No. PFJXE0805Z
Paper tray ...............1 Ink Film ...................1
●
If any items are missing or damaged, check with the place of purchase.
●
The part numbers listed above are subject to change without notice.
●
Save the original carton and packing materials for future shipping and transportation of the unit.
Telephone line cord
(complimentary test
ink film)
—The ink film is
pre-installed.
...1 Handset ...................1
Operating Instructions
Part No. PFQX1423ZPart No. PFKS1040Y1
...1
Handset cord...........1
Part No. PFJA1029Z
6
For fax advantage assistance, call 1-800-435-7329.
Accessories
Accessory order information!
●
The complimentary test ink film is 10 meters (321⁄2') long.
We recommend that you buy full size replacement film – 50 meters (164
continuous use of your unit.
For best results, use genuine Panasonic replacement film Model No. KX-FA53
or KX-FA55.
●
To install legal size recording paper, use a legal paper tray Model No. KX-FA50
(p. 10).
To order
Telephone: Call 1-201-348-7292.
Fax:
Via the Internet:
●
If you have any questions regarding accessory orders, please contact us at
this E-MAIL ADDRESS: panasonicdirect@panasonic.com
(for customers in the USA or Puerto Rico ONLY)
or call us at: 201-348-7292
Send a fax to 1-877-375-4020.
Include:
–your name, shipping address and telephone number,
–credit card type, number, expiration date and your signature,
–order part number and quantity.
Visit our web site: http://www.panasonic.com/store
(for customers in the USA or Puerto Rico ONLY)
'
) for
Model No.
KX-FA53 Replacement film
KX-FA55 Replacement film
Item Specifications / Usage
1
1 roll – 216 mm x 50 m (8
2 rolls – 216 mm x 50 m (8
⁄2"x 164')
1
⁄2"x 164')
KX-FA50 Legal paper tray To install legal size recording paper.
Note:
●
The ink film is not reusable. Do not rewind and use the ink film again.
For fax advantage assistance, call 1-800-435-7329.
7
SET
HELP
Display
JOG DIAL
Help Button
SET
JOG DIAL
HELP
Help function!
You can print a quick reference for assistance as follows.
Press .
1
Rotate until the desired item is
2
displayed.
1. How to send faxes with the voice guide
2. How to set the date, time, your logo and
3. How to program the features
Display:
fax number
ROTATE & SET
1.SEND GUIDE
2.QUICK SET UP
3.FEATURE LIST
4. How to store names in the JOG DIAL
directory and how to dial them
4.JOG-DIAL
5. Help with problems operating the
answering device
5.TAD OPERATION
6. Help with problems sending/receiving
faxes
7. How to use the copier function
8. Frequently asked questions and answers
9. Explanation of error messages shown on
the display
10. List of available reports
6.FAX SND/RCV
7.COPIER
8.Q and A
9.ERRORS
10.REPORTS
3
8
11. How to use the Caller ID service
11.CALLER ID
Press .
PRINTING
For fax advantage assistance, call 1-800-435-7329.
Location!
Dial keypad
●
To redial the last number
dialed (p. 18, 31).
●
To insert a pause during
dialing (p. 19).
●
To store or edit names
and telephone
numbers (p. 20).
●
For quick playback (p. 54).
●
To change from pulse to
tone during dialing (p. 19).
●
For speakerphone
operation.
●
Hookswitch (p. 19)
●
To search for a stored name (p. 23, 30).
●
To select the features/feature settings
during programming (p. 62).
●
To record your own
greeting messages (p. 52).
●
To record memo messages
or telephone conversations
(p. 56).
●
To erase recorded
messages (p. 55).
●
To initiate fax transmission,
reception or copying.
●
To store a setting during
programming.
●
To stop an operation or
cancel programming.
●
For voice muting (p. 18).
●
To send faxes using the IQ-FAX
function (p. 34).
●
To turn on/off the AUTO
ANSWER mode (p. 40, 41).
●
To print a quick reference (p. 8).
●
For the caller ID service
(p. 24–28).
Display
●
To initiate
or exit
programming.
●
To select a resolution (p. 30).
●
To choose “Collated” (sorted) in the copy mode (p. 48).
●
To adjust volumes (p. 17).
●
To select an enlargement/reduction rate in the
copy mode (p. 48, 49)
.
●
To scan and store a document into memory, and then
transmit or copy the stored document (p. 30, 48).
●
For slow
playback
(p. 54).
●
To play recorded
messages (p. 54).
Finding the Controls
For fax advantage assistance, call 1-800-435-7329.
9
Back cover open button
Back cover
Tension bar
Recording paper entrance
Paper tray
Document entrance
Speaker
(Left side of the
handset cradle)
Document guides
Front cover
Document exit
Recording paper exit
●
Up to 30 sheets of printed
paper can be held.
Microphone
●
To talk with the other party
when using the speakerphone.
●
To record greeting messages
and memo messages.
Paper tray
1
1
2
Slot
Tab
Tab
Slot
Recording paper!
R
Tab
Tension bar
Stack of
paper
Correct
Incorrect
Setup
Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m
to 75 g/m2(16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2(24 lb.) paper.
**Letter =
**Legal =
216 mm x 279 mm (81⁄2"x 11")
216 mm x 356 mm (81⁄2"x 14")
If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and
install it (p. 10).
For best results, only use inkjet paper such as Hammermill Jet Print. If you use other
types of paper, the print quality may be affected.
Fan the stack of paper to prevent a paper
1
jam.
Pull the tension bar forward and hold open
2
while inserting the paper.
●
The paper should not be over the tab.
●
If the paper is not inserted correctly,
readjust the paper or the paper may jam.
2
Note for recording paper:
●
Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper
used for resumes.
●
Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
●
Avoid extremely smooth or shiny paper that is highly textured.
●
Avoid paper that is coated, damaged or wrinkled.
Note:
●
Avoid double-sided printing.
●
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
●
Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
Adding paper
1. Pull the tension bar forward and hold open while
removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.
For fax advantage assistance, call 1-800-435-7329.
11
Wall jack
(RJ11C)
120 V, 60 Hz
Telephone
line cord
Power cord
Power surge
protector
( )
Line surge
protector
( )
Handset cord
Setup
Connections!
Connect the handset cord.
1
Connect the telephone line cord.
2
Connect the power cord.
●
3
When the power is turned on for the
first time, the unit will print some
basic information.
Note:
●
For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.
●
When you operate this product, the power outlet should be near the product and easily accessible.
12
For fax advantage assistance, call 1-800-435-7329.
Setup
Fax Correspondence
Your logo
Your facsimile telephone number
Date and time
FROM : Panasonic Fax
Example:
FAX NO. : 1234567 Feb. 26 2000 09:02AM P1
1503
SET
001 080
SET
0 1
MENU
MENU
SET
/
JOG DIAL
SET
MENU
STOP
Display
STOP
JOG DIAL
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit, fulfilling the requirements of
the Telephone Protection Act of 1991.
Setting the date and time
Press .
1
Press , then .
2
Press .
3
Enter the correct month/day/year by selecting
4
2 digits for each, using the dial keypad.
Example: Aug. 10, 2000
Press .
Press .
5
Enter the correct hour/minute by selecting
6
2 digits for each, using the dial keypad.
Press to select “AM” or “PM”.
Example: 3:15PM
1. Press .
Display:
1.SYSTEM SET UP
SET DATE & TIME
M:01/D:01/Y:00
Cursor
M:08/D:10/Y:00
TIME: 12:00AM
Press .
7
SETUP ITEM [ ]
Press .
8
Note:
●
You can enter your number by rotating
in steps 4 and 6. In this case,
press to move the cursor.
●
The accuracy of the clock is approximately
±60 seconds a month.
TIME: 0
2. Press until “PM” is displayed.
TIME: 0
For fax advantage assistance, call 1-800-435-7329.
3:15AM
3:15PM
To correct a mistake
●
Press or to move the cursor to the
incorrect number, and make the correction.
●
If you press while programming, the
display will return to the previous one.
13
Setup
/
JOG DIAL
SET
MENU
STOP
Display
MUTE
(Insert)
(Hyphen)
(Delete)
FLASH
MENU
SET
5
5
4
2
SET
0 2
STOP
MUTE
JOG DIAL
Setting your logo
The logo can be your company, division or name.
Press .
1
Press , then .
2
Press .
3
Enter your logo, up to 30 characters, using
4
the dial keypad. See next page for details.
Example: Bill
1. Press twice.
2. Press six times.
3. Press six times.
MENU
Display:
1.SYSTEM SET UP
YOUR LOGO
LOGO=
LOGO=B
LOGO=Bi
Cursor
LOGO=Bil
4. Press to move the cursor to the next
space and press six times.
LOGO=Bill
Press .
5
Press .
6
To correct a mistake
●
Press or to move the cursor to the
incorrect character, and make the correction.
To delete a character
●
Move the cursor to the character you want to
delete and press .
14
SETUP ITEM [ ]
For fax advantage assistance, call 1-800-435-7329.
Note:
●
You can enter your logo by rotating
(see next page).
To insert a character
1. Press or to move the cursor to the
position to the right of where you want to insert
the character.
2. Press (Insert) to insert a space and
enter the character.
1
2
3
4
5
6
7
8
9
0
FLASH
STOP
MUTE
To select characters with the dial keypad
JOG DIAL
Capital
alphabet
Lower case
alphabet
Number
Symbol
: Rotating to
the right
: Rotating to
the left
JOG DIAL
Pressing the dial keys will select a character as shown below.
Keys Characters
1[]{}+–/=,._`:;?|
ABCabc2
DEFdef3
GHIghi4
JKLjkl5
MNOmno6
PQRSpq r s 7
TUVtuv8
WXYZwxyz9
0() !"#$%&¥ @^’→
Hyphen button (To insert a hyphen.)
Setup
Insert button (To insert one character or one space.)
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate until the desired character is
displayed.
2. Press to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
For fax advantage assistance, call 1-800-435-7329.
15
Setup
MENU
SET
SET
0 3
/
JOG DIAL
SET
MENU
STOP
Display
(Hyphen)
(Delete)
FLASH
FLASH
2 467 835
JOG DIAL
JOG DIAL
STOP
Setting your facsimile telephone number
Press .
1
Press , then .
2
Press .
3
Enter your facsimile telephone number, up to
4
20 digits, using the dial keypad.
Press .
5
Press .
MENU
Display:
Example:
1.SYSTEM SET UP
YOUR FAX NO.
NO.=
NO.=1234567
SETUP ITEM [ ]
6
Note:
●
You can enter your facsimile telephone number by
rotating . If using , press
to move the cursor.
●
The button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
Press .
●
To enter a hyphen in a telephone number, press
(Hyphen).
To correct a mistake
●
Press or to move the cursor to the
incorrect number, and make the correction.
To delete a number
●
Move the cursor to the number you want to
delete and press .
16
For fax advantage assistance, call 1-800-435-7329.
/
SET
Display
Adjusting volumes!
SET
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press or .
■
To turn the ringer off:
1. Press repeatedly until the following
message is displayed.
Volumes
Display:
2. Press .
●
To turn the ringer back on, press .
■
While the ringer volume is set to off:
The display will show the following message.
When a call is received, the unit will not ring and
will display the following.
RINGER OFF= OK?
YES:SET/NO:STOP
RINGER OFF
INCOMING CALL
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press or .
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press or .
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press or .
For fax advantage assistance, call 1-800-435-7329.
17
Handset
MUTE
Display
DIGITAL SP-PHONE
Microphone
/
DIGITAL SP-PHONE
REDIAL/PAUSE
Handset
Display
MUTE
Microphone
/
Making and Answering Calls
DIGITAL SP-PHONE
MUTE
MUTE
REDIAL/PAUSE
DIGITAL SP-PHONE
DIGITAL SP-PHONE
DIGITAL SP-PHONE
DIGITAL SP-PHONE
Voice calls - making!
Press or lift the
1
handset.
Dial the telephone number.
2
●
When the other party answers, talk into the
3
microphone or handset.
When finished talking, press
4
handset.
Note:
●
The dialing mode is set to “TONE” as a default setting.
If you cannot dial, change to “PULSE” with feature #13
(p. 63).
DIGITAL SP-PHONE
Display:
Example:
If you misdial, hang up and dial again.
TEL=
TEL=2345678
or replace the
Voice calls - answering!
When the unit rings, press
1
or lift the handset.
When finished talking, press
2
handset.
To redial the last number
1. Press or lift the handset.
2. Press .
To mute your voice to the other party
1.
Press during a telephone conversation.
●
2. To resume the conversation, press
again.
18
The other party cannot hear you, but you can
hear them.
Display:
or replace the
Speakerphone operation
●
Use the speakerphone in a quiet room.
●
Adjust the speakerphone volume using
or .
●
To switch to the handset, lift the handset.
<MUTE>
For fax advantage assistance, call 1-800-435-7329.
To switch back to the speakerphone, press
.
Making and Answering Calls
TONE
FLASH
REDIAL/PAUSE
TONE
FLASH
FLASH
FLASH
REDIAL/PAUSE
9 PAUSE
Line access code
Telephone number
International
access code
Country
code
PAUSE PAUSE
Telephone
number
TONE, FLASH and PAUSE buttons!
TONE button
The ( ) button is used for rotary pulse
dial services and allows you to temporarily change
from pulse to tone mode during a dialing
operation.
When you hang up, the unit will automatically
return to the pulse mode.
FLASH button
The button functions like the
hookswitch on a regular telephone. If you misdial a
telephone number, press the button
firmly.
The button also allows you to use
special features of a host exchange (if connected)
or local telephone company services such as call
waiting. For further details, contact your host
exchange supplier or local telephone company.
Note:
●
TONE and PAUSE can be stored into a
telephone number in the JOG DIAL
directory.
Entering pauses
When the button is pressed
during dialing, a pause will be inserted.
Example 1:
If your unit is connected to a host exchange, insert
a pause to get an outside line.
Example 2:
If a transmission error occurs during an overseas
fax transmission, add two pauses at the end of the
telephone number.
19
JOG DIAL
DIRECTORY PROGRAM
SET
FLASH
SET
JOG DIAL
DIRECTORY PROGRAM
/
JOG DIAL
STOP
(Hyphen)
(Delete)
DIRECTORY PROGRAM
FLASH
SET
Display
(Insert)
MUTE
STOP
Storing names and telephone numbers
in the JOG DIAL directory!
For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory
(50 stations).
For your convenience, the following 2 stations have been pre-programmed.
HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function
(p. 8), call using this station (p. 23).
IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with
IQ-FAX, call using this station (p. 23).
If you do not need the above stations, you can erase them (p. 22).
Press .
1
Rotate until the following is
2
displayed.
Display:
USE JOG-DIAL OR
PRESS DIR.PROG.
NAME=
Enter the name, up to 10 characters, by
3
following the instructions on the next page.
Example:
Press .
4
Enter the telephone number, up to 30 digits,
5
using the dial keypad.
Example:
●
If you want to enter a hyphen, press .
Press .
6
7
●
To program other items, repeat steps 3 to 6.
Press to exit the
program.
NAME=Alice
NO.=
NO.=5552233
REGISTERED
NAME=
Helpful hint:
●
You can confirm the stored items on the
display (p. 23) or on the telephone number list
(p. 81).
Note:
●
When the following message is displayed in
step 6, you can only store 5 more items.
Display:
●
If there is no space to store new stations, the
following message is displayed in step 1.
Erase unnecessary stations (p. 22).
●
A hyphen or a space entered in a telephone
number counts as two digits.
SPACE= 5 DIRS.
JOG-DIAL FULL
To correct a mistake
●
Press or to move the cursor to the
incorrect character/number, and make the
correction.
20
To delete a character/number
●
Move the cursor to the character/number you
want to delete and press .
1
2
3
4
5
6
7
8
9
0
FLASH
STOP
MUTE
To select characters with the dial keypad
JOG DIAL
JOG DIAL
Capital
alphabet
Lower case
alphabet
Number
Symbol
: Rotating to
the right
: Rotating to
the left
Pressing the dial keys will select a character as shown below.
Keys Characters
1[]{}+–/=,._`:;?|
ABCabc2
DEFdef3
GHIghi4
JKLjkl5
MNOmno6
PQRSpq r s 7
TUVtuv8
WXYZwxyz9
0() !"#$%&¥ @^’→
Hyphen button (To insert a hyphen.)
JOG DIAL
Insert button (To insert one character or one space.)
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate until the desired character is
displayed.
2. Press to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
21
ERASE
SET
STOP
DIRECTORY PROGRAM
Display
JOG DIAL
JOG DIAL
DIRECTORY PROGRAM
JOG DIAL
SET
STOP
ERASE
JOG DIAL
SET
SET
SET
Editing/erasing a stored name and number
Rotate until the desired name
1
is displayed.
Example:
Press .
2
Editing
Press to select “EDIT”.
3
●
If you do not need to edit the name, skip to
step 5.
Edit the name by following the instructions
4
on page 21.
Press .
5
●
If you do not need to edit the telephone
number, skip to step 7.
Example:
Mary
EDIT= DELETE=#
NAME=Mary
NO.=0123456
Edit the telephone number. For further
6
details, see page 20.
Press .
7
Erasing
Press to select “DELETE”.
3
●
To cancel erasing, press .
Press .
4
●
The stored name and number are deleted.
22
REGISTERED
DELETE OK?
YES:SET/NO:STOP
DELETED
Note:
●
You can use the following method to
erase.
1. Rotate until the desired
name is displayed.
2. Press .
3. Press .
JOG DIAL
DIGITAL SP-PHONE
DIGITAL SP-PHONE
JOG DIAL
Handset
STOP
JOG DIAL
Display
/
DIGITAL SP-PHONE
Microphone
Making a voice call using the JOG DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory
(p. 20).
Rotate until the desired name
1
is displayed.
Example:
Press or lift the
2
handset.
●
The unit will start dialing automatically.
When the other party answers, talk into the
3
microphone or the handset.
When finished talking, press
4
handset.
Lisa
DIALING
TEL=<Lisa>
or replace the
!
23
Display
JOG DIAL
CALLER ID SEARCH
STOP
/
Caller ID
STOP
JOG DIAL
CALLER ID SEARCH
Caller ID service from your phone company!
This unit is compatible with a Caller ID service offered by your local telephone company.
To use this feature, you must subscribe to a Caller ID service.
Set the following ring count settings to 2 or more rings beforehand.
— TAD ring count and FAX ring count (feature #06 on page 63)
— TEL/FAX ring count (feature #78 on page 68)
How Caller ID is displayed
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:
The unit will automatically store the caller’s
information (name and telephone number) and the
time of the call. You can view the caller’s information
(see below) and print the caller ID list (p. 25).
Note:
●
If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s
information. Consult your PBX supplier.
●
If the unit cannot receive caller information, the unit will show the following.
Display:
OUT OF AREA
PRIVATE CALLER
LONG DISTANCE
Chris Horner
The caller dialed from an area which does not provide a Caller
ID service.
The caller requested not to send their information.
The caller made a long distance call.
Viewing caller information on the display
Once a call is received, the caller’s information will be stored in the unit as a new call. After
viewing, it will be stored as an old call.
Press .
1
Example (2 new calls are received):
Note:
●
If you want to know the caller’s telephone
number and the date/time of the call, press
or repeatedly while the display
shows the name.
Example:
WENDY ROBERTS
1-345-678-9012
2
Display:
Rotate to the right (clockwise).
●
The display will show the most recent
caller’s name.
2 NEW CALLS
USE JOG-DIAL
Press to stop viewing.
3
24
Mar. 14 10:30AM
NO.
0102WENDY ROBERTS
ALLAN STONE
TIME OF CALL
Mar. 14 10:30AM
Mar. 13 08:35AM
FAX
TAD
TELEPHONE NUMBER
Mar. 14 2000 11:37AM
345-678-9012
456-789-0123
ANSWER
NAME
CALLER ID LIST
NEW
NO.
01 MIKE TIMAR
TIME OF CALL
Mar. 11 09:35AM TEL
TELEPHONE NUMBER
987-654-3210
ANSWER
NAME
OLD
NEW: Shows a call you have not yet viewed.
OLD: Shows a call you have already viewed.
FAX: Facsimile reception
TAD: Telephone answering
device responded.
TEL: Telephone call received.
(blank) : Not answered.
Caller ID
JOG DIAL
To search for caller information
●
If you rotate to the left, the display will
show from the reviewed calls.
●
If the unit could not receive caller information, the
unit will show:
NO NAME RCVD
●
After the last new call has been displayed, the unit will show:
END OF NEW CALL
●
After all calls are displayed, the unit will show:
END
●
If no calls have been received, the unit will show:
NO CALLER DATA
Confirming caller information using the Caller ID list
The unit will store caller information of up to 30 calls (Caller ID list).
— To print the Caller ID list manually, see page 81.
— This list will be printed out automatically after every 30 new calls.
This feature is set to “ON” as a default with feature #26 (p. 65). If you select “OFF”, the unit
will not print the list automatically but will store the records of received calls.
Sample of a Caller ID list
Note:
●
When the total number of calls reaches 30 and a new call is received, the oldest data will automatically
be erased.
●
The caller information is received from your telephone company and may vary from the JOG DIAL
directory of your unit.
25
2.
Local telephone number (area code omitted)
1.
1 – Area code – Local telephone number (“1” added)
Area code – Local telephone number
1 – Local telephone number (“1” added and area code omitted)
4.
3.
JOG DIAL
Display
Handset
/
DIGITAL SP-PHONE
CALLER ID SEARCH
FAX START
Caller ID
FAX START
DIGITAL SP-PHONE
JOG DIAL
CALLER ID SEARCH
Calling back using caller information
You can easily call back a caller using the stored caller information.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie., or #).
— The caller’s information does not include a telephone number.
Press .
1
Rotate until the desired name
2
(or telephone number) is displayed.
●
●
Example:
Display:
Example:
To confirm the telephone number, press
or repeatedly.
Example:
To edit the number, see below.
2 NEW CALLS
USE JOG-DIAL
ALLAN STONE
1-456-789-0123
!
Press or lift the
3
handset.
●
The unit will start dialing automatically.
●
To send a fax – insert the document FACE
DOWN and press .
See pages 30 and 31 for details.
To edit the telephone number
Press repeatedly in step 2.
Each time you press , the telephone number will be changed as follows.
26
SET
CALLER ID SEARCH
JOG DIAL
DIRECTORY PROGRAM
Display
Caller ID
SET
SET
DIRECTORY PROGRAM
JOG DIAL
CALLER ID SEARCH
Storing caller information in the JOG DIAL
directory
You can store caller information (name and telephone number) in the JOG DIAL directory.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie., or #).
— The caller’s information does not include a telephone number.
Press .
1
Rotate until the name you want
2
to store is displayed.
Press .
!
Example:
Display:
Example:
2 NEW CALLS
USE JOG-DIAL
WENDY ROBERTS
3
NAME=WENDY ROBE
●
If the directory is full, a name and number
cannot be stored. Erase unnecessary
Press .
4
Press .
5
stations in the JOG DIAL directory (p. 22).
Example:
NO.=3456789012
REGISTERED
Note:
●
You can confirm the stored items on the
display (p. 23) or on the telephone number
list (p. 81).
●
You can only store a name up to 10
characters long.
●
To edit items stored in the JOG DIAL
directory, see page 22.
27
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