Panasonic KX-FP81AL, KX-FP85AL User Manual

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Page 1

The pictured model is KX-FP81.

Please read these Operating Instructions before using the unit and save for future reference.

Operating Instructions

Compact Plain Paper FAX

Model No. KX-FP81AL

KX-FP81NZ

Compact Plain Paper FAX with

Telephone Answering System

Model No. KX-FP85AL

KX-FP85NZ

KX-FP81AL/KX-FP85AL - for Australia KX-FP81NZ/KX-FP85NZ - for New Zealand

Page 2

KX-FP81 Available

Available

Not available

Available

KX-FP85

Facsimile, Telephone

and Copier

Answering Device

Features

Model

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilising these convenient features, you can maximize the effectiveness of this unit.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●

KX-FP81AL and KX-FP85AL are designed for the Australian network.

●

KX-FP81NZ and KX-FP85NZ are designed for the New Zealand network.

Model difference

Note:

●

A suffix “AL” or “NZ” in the model number will be omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP81.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Page 3

For Australian users

Warning:

●

This equipment will be inoperable when mains power fails.

●

When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you: A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

●

No “000” or other calls can be made from this device during a mains power failure.

For New Zealand users

Warning:

●

WHEN AFAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELYAND RETURN THIS UNIT TO AN AUTHORISED SERVICE CENTRE.

●

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.

●

NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING AMAINS POWER FAILURE.

IMPORTANT NOTICE

Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

Notice:

●

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

●

This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.

●

This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.

●

Not all telephones will respond to incoming ringing when connected to the extension socket.

Page 4

Instructions to customer

Installation

Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises.

To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert the plug of your Permitted Attachment into the socket and use your equipment.

f the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing

it.

To do this proceed as follows:

1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)

2. Remove screw “B” and withdraw the plug. (See Fig. 2.)

3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is too long, increase the hole depth or replace the screw with one 5 mm shorter.)

4. Replace socket cover and tighten screw “A”. (See Fig. 4.)

SOCKET

SCREW “A”

PLUG

Fig. 1

TELEPHONE CORD

Connect to the PLUG as shown in Fig. 1.

( )

SCREW “B”

Fig. 2

SCREW “B”

Fig. 3

SOCKET

SCREW “A”

Fig. 4

If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment, your installation is completed.

You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases a new socket will need to be installed.

Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for operation with your telephone service. It should be returned to the store where purchased.

Service difficulties

If at any time a fault occurs on your telephone service carry out the following checks before you call for service:

●

Disconnect the Permitted Attachment and try using the service with the normal telephone.

●

If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.

●

If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for attention.

You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service. Its construction or internal circuit must not be modified in any way without permission.

Important information (for Australian users)!

Page 5

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 6

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date and time, your logo and facsimile telephone number. . . . . . . . . 15

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

TONE button (KX-FP81AL/KX-FP85AL only). . . . . . . . . . . . . . . . . . 21

EASY DIAL Storing names and telephone numbers in the EASY DIAL directory . 22

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 25

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 26

(KX-FP85 only) Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 28

Storing caller information in the EASY DIAL directory . . . . . . . . . . . 29

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 31

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 32

Sending a fax with the voice guide (KX-FP85 only) . . . . . . . . . . . . . 35

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 37

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43

Using the unit with an answering machine (KX-FP81 only) . . . . . . . 44

To use the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit). . . . . . . . . . . . . . . . . . 46

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 48

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Receive polling (retrieving a fax placed on another fax machine). . . 49

Distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Pager call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Page 7

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 83

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Answering Device

(KX-FP85 only)

Setup

TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 54

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 56

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 57

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Recording Memo message (leaving a message for others or yourself) . . . . . . . 60

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 62

Option Transferring recorded messages to another telephone . . . . . . . . . . 64

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Page 8

Accessories

2 rolls – 216 mm x 50 m

Included accessories!

Power cord............................1 Telephone line cord ...............1

(for KX-FP81AL/KX-FP85AL only)

Paper tray ..............................1

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Handset cord.........................1

Accessory information!

Model No. Item Specifications

●

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53A or KX-FA55A.

KX-FA55A Replacement film

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

Ink film...................................1

(complimentary test ink film)

—The ink film is pre-installed.

Operating Instructions...........1

Handset.................................1

Telephone plug......................1

(KX-FP81AL/KX-FP85AL only)

1 roll – 216 mm x 50 mKX-FA53A Replacement film

Telephone line cord ...............1

(for KX-FP81NZ/KX-FP85NZ only)

(New Zealand type plug)(Modular type plug)

Page 9

Help Button

Help function!

You can print a quick reference for assistance as follows.

Press .

Display:

Rotate until the desired item is displayed.

EASY DIAL

ROTATE & SET

HELP

■ For KX-FP81

1. How to set the date, time, your logo and fax number

2. How to program the features

3. How to store names in the EASY DIAL

directory and how to dial them

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

Press .

PRINTING

SET

6.REPORTS

5.COPIER

4.FAX RECEIVING

3.EASY DIAL

2.FEATURE LIST

1.QUICK SET UP

■ For KX-FP85

1. How to send faxes with the voice guide

2. How to set the date, time, your logo and fax number

3. How to program the features

4. How to store names in the EASY DIAL

directory and how to dial them

5. Help with problems operating the answering device

6. Help with problems receiving faxes

7. How to use the copier function

8. List of available reports

9. How to use the Caller ID service

Press .

PRINTING

SET

9.CALLER ID

8.REPORTS

7.COPIER

6.FAX RECEIVING

5.TAD OPERATION

4.EASY DIAL

3.FEATURE LIST

2.QUICK SET UP

1.SEND GUIDE

SET

HELP

Display

EASY DIAL

Page 10

Finding the Controls

■

For KX-FP81

Location!

IQ-FAX

TONE

MONITOR

REDIAL /PAUSE

RECALL

START

FAX

STOP

DIRECTORY

PROGRAM

SET

HELP

VOLUME

COLL AT E

RESOLUTION

QUICK SCAN

MUTE

MEMORY% ON

AUTO ANSWER

Dial keypad

●

To redial the last number

dialled (p. 20, 33).

●

To insert a pause during

dialling (p. 21).

●

To store or edit names

and telephone numbers (p. 22, 24).

●

To dial without

lifting the handset.

●

To search for a stored name (p. 25, 32).

●

To select the features/feature settings during

programming (p. 66).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or cancel programming.

●

For voice muting (p. 20).

●

To turn on/off the AUTO

ANSWER mode (p. 40, 41).

●

To print a quick reference (p. 9).

Display

●

To initiate or exit programming.

●

To select a resolution (p. 32).

●

To choose “Collated” (sorted) in the copy mode (p. 52).

●

To adjust volumes (p. 19).

●

To select an enlargement/reduction rate in the copy mode (p. 52, 53)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 35, 52).

●

To use the recall feature (p. 21)

TONE

●

To change from pluse to

tone during dialling (p. 21) (KX-FP81AL only).

Page 11

Finding the Controls

■

For KX-FP85

CCOOLLLLAATTEE

RECALLRECALL

SEARCHSEARCH

●

To redial the last number

dialled (p. 20, 33).

●

To insert a pause during

dialling (p. 21).

●

To store or edit

names and telephone numbers (p. 22, 24).

●

For quick playback

(p. 58).

●

For speakerphone

operation.

●

To use the recall feature

(p. 21)

●

To record your own

greeting messages (p. 56).

●

To record memo messages

or telephone conversations (p. 60).

●

To erase recorded

messages (p. 59).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or

cancel programming.

●

To select a resolution (p. 32).

●

For slow playback (p. 58).

●

To play recorded

messages (p. 58).

●

To search for a stored name

(p. 25, 32).

●

To select the features/feature settings during programming (p. 66).

●

For the Caller ID

service

(p. 27–30).

Dial keypad

●

For voice muting (p. 20).

●

To turn on/off the AUTO

ANSWER mode (p. 40, 41).

●

To print a quick reference (p. 9).

Display

●

To initiate or exit programming.

●

To choose “Collated” (sorted) in the copy mode (p. 52).

●

To adjust volumes (p. 19).

●

To select an enlargement/reduction rate in the copy mode (p. 52, 53)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 35, 52).

TTOONNEE

●

To change from pluse to

tone during dialling (p. 21) (KX-FP85AL only).

Page 12

Paper tray

Slot

Tab

Slot

Back cover open button

Back cover

Tension bar

Recording paper entrance

Paper tray

Document entrance

Speaker

(Left side of the handset cradle)

Document guides

Front cover

Document exit

Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Microphone (KX-FP85 only)

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

Finding the Controls / Setup

Removing the information leaflet!

Open the front cover by pulling up the centre part.

Remove and read the information leaflet.

Close the front cover securely.

Information leaflet

Centre part

Front cover

Note:

●

The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Overview!

* The pictured model is KX-FP85.

Paper tray!

Insert one tab on the paper tray into one slot on the back of the unit ( ) and then insert the other tab into the other slot ( ).

Note:

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Page 13

Setup

Note for recording paper:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Recording paper!

A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m2paper or 30 sheets of 90 g/m2paper.

Fan the stack of paper to prevent a paper jam.

Pull the tension bar forward and hold open while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Tab

Tension bar

Stack of paper

Correct

Incorrect

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Page 14

Setup

Connections!

Power cord

To the power outlet (220–240 V, 50/60 Hz)

Handset cord

Telephone line cord

■

KX-FP81AL/FP85AL users

To the single telephone line

Telephone plug

(KX-FP81AL/KX-FP85AL only)

Connect to “LINE”.

■

KX-FP81NZ/FP85NZ users

To the single telephone line

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If you want to connect an answering machine to the unit, see page 44 (KX-FP81 only).

Page 15

Setup

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM :Panasonic Fax

Example:

FAX NO. :1234567 Feb. 26 2000 09:02AM P1

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad. Example: Aug. 10, 2000

Press .

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Pres

s to select “AM” or “PM”.

Example: 3:15AM

1. Press .

2. Press until “PM” is displayed.

TIME: 0

3:15PM

TIME: 0

3:15AM

1 50 3

TIME: 12:00AM

SET

M:08/D:10/Y:00

00 1 08 0

M:01/D:01/Y:00

SET

SET DATE & TIME

0 1

1.SYSTEM SET UP

SET

STOP

Display

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Note:

●

You can enter your number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

EASY DIAL

Press .

SETUP ITEM [ ]

SET

Page 16

Setup

SET

STOP

Display

MUTE

(Insert)

(Hyphen)

(Delete)

RECALL

EASY DIAL

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM [ ]

SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

SET

YOUR LOGO

0 2

1.SYSTEM SET UP

Setting your logo

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the

position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

MUTE

Note:

●

You can enter your logo by rotating

(see next page).

EASY DIAL

The logo can be your company, division or name.

Page 17

Setup

1 2

3 4 5 6 7 8

9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Page 18

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

SET

NO.=1234567

NO.=

SET

YOUR FAX NO.

0 3

1.SYSTEM SET UP

SET

STOP

Display

(Hyphen)

(Delete)

RECALL

EASY DIAL

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +64 9 1234567 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

RECALL

219 646 73 4 5

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Page 19

Volumes

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

■

To turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

3 levels (high to low) are available.

While using the handset,

press or .

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP85 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP85 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

YES:SET/NO:STOP

RINGER OFF= OK?

SET

Display

Page 20

Making and Answering Calls

Press / or lift the handset.

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone (KX-FP85) or speak with the handset.

When finished talking, press

(KX-FP85) or replace

the handset.

Note for KX-FP81AL/KX-FP85AL only:

●

The dialing mode is set to “TONE” as a default setting. If you cannot dial, change to “PULSE” with feature #13 (p.68).

DIGITAL SP-PHONE

TEL=2345678

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

Handset

Display

Microphone (KX-FP85)

(KX-FP81)

(KX-FP85)

DIGITAL SP-PHONE

MUTE

To redial the last number

1. Lift the handset, or press /

2. Press .

■ For KX-FP81NZ/KX-FP85NZ only

●

If the line is busy when using the /

button, the unit will

automatically redial the number twice.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

DIGITAL SP-PHONE

MONITOR

Voice calls - making!

To mute your voice to the other party

1. Press during a telephone conversation

using or the handset.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press again.

MUTE

<MUTE>

DIGITAL SP-PHONE

MUTE

Speakerphone operation

(KX-FP85 only)

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

, then replace the

handset.

DIGITAL SP-PHONE

Voice calls - answering!

When the unit rings, press

(KX-FP85) or lift the

handset.

When finished talking, press

or replace the

handset.

DIGITAL SP-PHONE

Handset

MUTE

Display

(KX-FP85)

DIGITAL SP-PHONE

Microphone (KX-FP85)

Page 21

Making and Answering Calls

RECALL

REDIAL/PAUSE

RECALL and PAUSE buttons!

Note:

●

PAUSE can be stored into a telephone number in the EASY DIAL directory.

RECALL button

The button allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting. For further details, contact your host exchange supplier or local telephone company.

■

For KX-FP81NZ/KX-FP85NZ only

The button also functions like the hookswitch on a regular telephone. If you misdial a telephone number, press the

button firmly.

RECALL

Entering pauses

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

When the button is pressed during dialling, a pause will be inserted.

REDIAL/PAUSE

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

TONE button (KX-FP81AL/KX-FP85AL only)!

TONE

TONE button

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to the pulse mode.

TONE

Note:

●

TONE can be stored into a telephone number in the EASY DIAL directory.

Page 22

EASY DIAL

Storing names and telephone numbers in the EASY DIAL directory!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on the next page.

Example:

Press .

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

SET

RECALL

NO.=5552233

NO.=

SET

NAME=Alice

NAME=

EASY DIAL

PRESS DIR.PROG.

USE EASYDIAL OR

DIRECTORY PROGRAM

STOP

(Hyphen)

(Delete)

DIRECTORY PROGRAM

RECALL

SET

Display

(Insert)

MUTE

EASY DIAL

Helpful hint:

●

You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 88).

Note:

●

When the following message is displayed in step 6, you can only store 5 more items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 24).

●

A hyphen or a space entered in a telephone number counts as two digits.

EASY DIAL FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete and press .

STOP

Page 23

EASY DIAL

2 3 4 5 6 7 8

9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? |

A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Page 24

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

DELETED

SET

STOP

YES:SET/NO:STOP

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

EASY DIAL

STOP

DIRECTORY PROGRAM

Display

(KX-FP85 only)

EASY DIAL

ERASE

SET

Erasing a stored name and number

Note:

●

You can use the following method to erase

(KX-FP85 only).

1. Rotate until the desired

name is displayed.

2. Press .

3. Press .

ERASE

EASY DIAL

SET

EASY DIAL

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 23.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

NO.=0123456

SET

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

Editing a stored name and number

Edit the telephone number. For further details, see page 22.

Press .

REGISTERED

SET

Page 25

EASY DIAL

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 22).

Rotate until the desired name is displayed.

Example:

Press / or lift the handset.

●

The unit will start dialling automatically.

When the other party answers, talk into the microphone (KX-FP85) or speak with the handset.

When finished talking, press

or replace the

handset.

DIGITAL SP-PHONE

TEL=<Lisa>

DIALING

DIGITAL SP-PHONE

MONITOR

Lisa

EASY DIAL

Handset

Display

(KX-FP85)

DIGITAL SP-PHONE

(KX-FP81)

STOP

MONITOR

Microphone (KX-FP85)

EASY DIAL

Helpful hint:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 88).

Note:

●

If the desired name has not been stored, press

and dial the number manually.

STOP

To confirm the stored items on the display

1. Rotate until the desired name is

displayed.

Example:

2. Press or .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

STOP

4567890

Kim

EASY DIAL

To search for a name by initial

Example: If you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 23).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters or numbers), press in step 2.

STOP

Lisa

EASY DIAL

Larry

Alan

EASY DIAL

Page 26

Caller ID

(KX-FP85 only)

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

How Caller ID is displayed

The calling party’s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

For KX-FP85AL

Example:

For KX-FP85NZ

Example:

The unit will automatically store the caller’s information (telephone number, name and the time of the call). You can view the caller ’s information (see next page) and print the caller ID list (p. 28).

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the unit will show the following.

Display:

OUT OF AREA

PRIVATE CALLER

Chris Horner

1234567890

The caller dialled from an area which does not provide a Caller ID service.

The caller requested not to send their information.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

Page 27

Caller ID

EASY DIAL

Display

CALLER ID SEARCH

STOP

EASY DIAL

STOP

EASY DIAL

(KX-FP85 only)

Viewing caller information on the display

Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.

Press .

Example (2 new calls are received):

Rotate to the right (clockwise).

●

Press to stop viewing.

CALLER ID SEARCH

Display:

The display will show the most recent caller’s number.

2 NEW CALLS

USE EASY DIAL

Note:

●

If you want to know the caller’s phone number, the date/time of the call and the caller’s name, press or repeatedly while the display shows the number.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

For KX-FP85AL

Example:

WENDY ROBERTS

3456789012

KX-FP85NZ

For

Example:

3456789012

Mar. 14 10:30AM

To search for caller information

●

Confirming caller information using the Caller ID list

The unit will store caller information of up to 30 calls (Caller ID list). — To print the Caller ID list manually, see page 88. — This list will be printed out automatically after every 30 new calls.

Mar. 14 10:30AM

If you rotate to the left, the display will show from the reviewed calls. If the unit could not receive name, the unit will show:

NO NAME RCVD

After the last new call has been displayed, the unit will show:

END OF NEW CALL

After all calls are displayed, the unit will show:

END

If no calls have been received, the unit will show:

This feature is set to “ON” as a default with feature #26 (p. 69). If you select “OFF”, the unit will not print the list automatically but will store the records of received calls.

NO CALLER DATA

WENDY ROBERTS

Page 28

FAX START

DIGITAL SP-PHONE

EASY DIAL

CALLER ID SEARCH

Caller ID

Display

DIGITAL SP-PHONE

CALLER ID SEARCH

FAX START

EASY DIAL

Handset

Sample of a Caller ID list

(KX-FP85 only)

CALLER ID LIST

NEW

NO.

NAME

0102WENDY ROBERTS

ALLAN STONE

OLD

NO.

NAME

01 MIKE TIMAR

NEW: Shows a call you have not yet viewed. OLD:

Shows a call you have already viewed.

Note:

●

When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

TELEPHONE NUMBER

3456789012 4567890123

TELEPHONE NUMBER

9876543210

Calling back using caller information

You can easily call back a caller using the stored caller information.

Mar. 14 2000 10:37AM

TIME OF CALL

Mar. 14 10:30AM Mar. 13 08:35AM

TIME OF CALL

Mar. 11 09:35AM TEL

FAX: Facsimile reception TAD: Telephone answering device responded. TEL: Telephone call received. (blank): Not answered.

ANSWER FAX

TAD

ANSWER

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller’s information does not include a telephone number.

Press .

Rotate until the desired

telephone name or number is displayed.

For KX-FP85AL

For KX-FP85NZ

●

To confirm the name or number, press or repeatedly.

Press or lift the

handset.

●

The unit will start dialling automatically.

●

To send a fax – insert the document FACE DOWN and press . See pages 32 and 33 for details.

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

ALLAN STONE

4561032238

Page 29

Caller ID

SET

CALLER ID SEARCH

DIRECTORY PROGRAM

Display

EASY DIAL

SET

DIRECTORY PROGRAM

EASY DIAL

CALLER ID SEARCH

(KX-FP85 only)

Storing caller information in the EASY DIAL directory

You can store caller information (telephone number and name) in the EASY DIAL directory.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller’s information does not include a telephone number.

Press .

Rotate until the name or

number you want to store is displayed.

For KX-FP85AL

For KX-FP85NZ

Press .

For KX-FP85AL

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

WENDY ROBERTS

3453809

NAME=WENDY ROBE

For KX-FP85NZ

●

Edit the name by following the instructions on page 23.

●

If the directory is full, a number and name cannot be stored. Erase unnecessary stations in EASY DIAL directory (p. 24).

Press .

Note:

●

You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 88).

●

You can only store a name up to 10 characters long.

●

To edit items stored in the EASY DIAL directory, see page 24.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

Example:

NAME=

NO.=3453809

REGISTERED

Page 30

Caller ID

SET

STOP

SET

STOP

Display

STOP

CALLER ID SEARCH

ERASE

Display

EASY DIAL

ERASE

EASY DIAL

CALLER ID SEARCH

STOP

(KX-FP85 only)

Erasing caller information!

Erasing specific caller information

Press .

Rotate until the desired name

or number is displayed.

For KX-FP85AL

For KX-FP85NZ

Press .

●

The caller’s information will be erased.

For KX-FP85AL

For KX-FP85NZ

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

WENDY ROBERTS

3453809

DELETED

ALLAN STONE

DELETED

Press to exit the program.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

●

To erase other items, repeat steps 2 and 3.

Erasing all stored caller information

Press three times.

Press .

●

To cancel erasing, press , then

Press .

Example:

Display:

4561032238

3.CALLER SET UP

CALL LIST ERASE

ERASE ALL OK?

ERASE COMPLETED

Press to exit the program.

Page 31

Voice Contact

Press / while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press (KX-FP85) or lift the handset to start talking.

DIGITAL SP-PHONE

VOICE STANDBY

DIGITAL SP-PHONE

MONITOR

FACE DOWN

Handset

MONITOR

Display

(KX-FP81)

(KX-FP85)

DIGITAL SP-PHONE

Microphone (KX-FP85)

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Talking to the other party after fax transmission or reception!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Press (KX-FP85) or lift the handset within 10 seconds of the distinctive ring to start talking.

DIGITAL SP-PHONE

PLEASE PICK UP

Receiving a request for voice contact

Initiating voice contact

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected. — If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice

message (KX-FP85 only).

Page 32

Sending Faxes

Sending a fax manually/using the EASY DIAL directory

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see below).

RESOLUTION

STANDARD

Handset

Document guides

FAX START

RESOLUTION

STOP

REDIAL/PAUSE

Display

MONITOR

(KX-FP81)

(KX-FP85)

DIGITAL SP-PHONE

EASY DIAL

FACE DOWN

Manually

Lift the handset or press /

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Lift the handset If using the monitor and ask them to press their start button. When a fax tone is heard, press and replace the handset.

CONNECTING.....

FAX START

TEL=5678901

TEL=

DIGITAL SP-PHONE

MONITOR

Using the EASY DIAL directory

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press or .

●

For further details about using the EASY DIAL, see page 25.

Press .

CONNECTING.....

FAX=<Alice>

FAX START

Alice

EASY DIAL

To select the resolution

Select the desired resolution according to the type of document.

STANDARD:

For printed or typewritten

originals with normal-sized characters.

FINE: For originals with small printing. SUPER FINE:

For originals with minute

printing.

HALF TONE:

For originals containing

photographs, shaded drawings, etc.

●

Using the “FINE”, “SUPER FINE” or “HALF TONE” setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The “SUPER FINE” resolution only works with other compatible fax machines.

Page 33

Sending Faxes

600 mm

Paper width

Minimum size

128 mm

Maximum size

216 mm

208 mm

Effective scanning area

4 mm

Scanned

area

216 mm

Documents you can send

Document weight

Single sheet:

45 g/m

to 90 g/m

Multiple sheets:

60 g/m2to 75 g/m

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or

carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper

— Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that

can be seen through the front (e.g. newspaper)

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

●

The handset must be on the cradle.

2. Insert the document.

3. Press .

If your unit does not send a fax using the EASY DIAL directory

●

Confirm the stored items on the display (p. 25) or on the telephone number list (p. 88).

●

Check that the number dialled is answered by the other party’s machine.

1. Rotate until the desired name is displayed.

Lift the handset.

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (feature #76 on page 73).

EASY DIAL

FAX START

To transmit more than 10 pages at a time

Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit.

To stop transmission

Press .

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 2 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

Fax auto redial for the EASY DIAL directory

If the line is busy or there is no answer when using the EASY DIAL directory, the unit will automatically redial the number up to 2 times.

●

This feature is also available for delayed transmission (feature #25 on page 69).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

STOP

WAITING REDIAL

STOP

WAITING REDIAL

REDIAL/PAUSE

STOP

Page 34

Sending Faxes

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 67.

01 2345678 06'51 SND

10(02,04,05)

COMMUNICATION ERROR 43

Jan. 20 2000 09:19AM YOUR LOGO : YOUR FAX NO. :

Jan. 20 09:18AM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Communication message (p. 74)

Error code

Sample of a sending report

Journal report

The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased. —To print manually, see page 88. —To print automatically after every 30 new fax communications, activate feature #22 (p. 69).

NO. 01

02 03 04 05

3332222 9998765 2345678 555556677

USAGE TIME 00'45

00'58 00'48 06'45 03'50

MODE SND

RCV RCV SND SND RCV

PAGES 01

02 01 10(02,04,05) 05

OK OK OK COMMUNICATION ERROR 43 OK OK

START TIME

Jan. 25 2000 11:22AM

Jan. 21 07:14AM Jan. 21 08:17AM Jan. 21 09:18AM 21 Jan. 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

Communication message (p. 74)

Error code

Sample of a journal report

YOUR LOGO : YOUR FAX NO. :

Page 35

Sending Faxes

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 32).

Enter the fax number using the dial keypad or .

Press .

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the document.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used (%)

●

The stored document will be automatically erased after transmission.

PAGES=01 05

QUICK SCAN

EASY DIAL

RESOLUTION

FACE DOWN

QUICK SCAN

Display

RESOLUTION

STOP

EASY DIAL

HELP

SET

FAX START

DIGITAL SP-PHONE

Sending from memory!

The unit is able to scan documents, store them in memory, and then transmit them from memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 89).

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be cancelled.

To cancel the memory transmission

Press while or after scanning the document.

STOP

Press twice.

Display:

Press .

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Press and dial the fax number.

●

You can also use the handset.

When a fax tone is heard, press

FAX START

DIGITAL SP-PHONE

SET

1.SEND GUIDE

HELP

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Sending a fax with the voice guide (KX-FP85 only)!

Page 36

FACE DOWN

STOP

SET

Display

FAX START

RESOLUTION

EASY DIAL

Sending Faxes

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 32).

Rotate until the following is displayed.

Display:

Press .

Rotate until the desired name is displayed.

Example:

Press .

●

To program other stations, repeat steps 4 and 5 (up to 20 stations).

Press after programming all of the desired stations.

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (p. 39).

FAX START

DIR=Bill [

001

]

SET

Bill [

000

]

EASY DIAL

DIR= [

000

]

SET

EASY DIAL

RESOLUTION

One time broadcast transmission!

This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission.

Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 22).

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 2 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays the following

message.

Display:

●

The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELED?

BROADCASTING

STOP

Page 37

Sending Faxes

Programming the stations in the broadcast memory

Press twice.

Display:

Press .

Rotate until the desired name is displayed.

Example:

Press .

●

To program other stations, repeat steps 3 and 4 (up to 20 stations).

Press after programming all of the desired stations.

Press to exit the program.

STOP

PRESS DIR.PROG.

USE EASYDIAL OR

REGISTERED

SET

DIR=John [

001

]

SET

John [

000

]

EASY DIAL

DIR= [

000

]

SET

PRESS SET

BROADCAST

DIRECTORY PROGRAM

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

Note:

●

If you enter the wrong station, press after step 4 to erase the station.

●

Confirm the stored numbers by printing a broadcast programming list (p. 88).

STOP

Broadcast transmission to pre-programmed parties!

This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 39 for transmission.

Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 22).

Page 38

Sending Faxes

Adding a new station in the broadcast memory

Rotate until the following is displayed.

Display:

Press .

Press to select “ADD”.

Rotate until the desired name is displayed.

Example:

Press .

Example:

●

To add other stations, repeat steps 4 and 5 (up to 20 stations).

Press to exit the program.

DIRECTORY PROGRAM

Nikki

REGISTERED

SET

Mike

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

Erasing a stored station in the broadcast memory

Rotate until the following is displayed.

Display:

Press .

Press to select “DELETE”.

Rotate until the desired name is displayed.

Example:

●

To cancel erasing, press .

Press .

YES:SET/NO:STOP

DELETE OK?

SET

STOP

Dick

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

Press .

Example:

●

To delete other stations, repeat steps 4 to 6.

Press to exit the program.

DIRECTORY PROGRAM

Bob

DELETED

SET

Page 39

FACE DOWN

STOP

Display

RESOLUTION

FAX START SET

EASY DIAL

Sending Faxes

Sending to pre-programmed parties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast memory. The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 89).

Insert the document FACE DOWN.

●

If necessary, press repeatedly to select the desired setting (p. 32).

Rotate until the following is displayed.

Display:

Press .

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (see below).

FAX START

EASY DIAL

RESOLUTION

Note:

●

If you select the “FINE”, “SUPER FINE” or “HALF TONE” resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 2 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays the

following message.

Display:

●

The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELED?

BROADCASTING

STOP

NO. 01

02 03 04

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

Jan. 10 2000 09:36AM

YOUR LOGO : YOUR FAX NO. :

Jan. 10 09:31AM Jan. 10 09:33AM Jan. 10 09:34AM Jan. 10 09:35AM

TOTAL

RESULT

OTHER FACSIMILE

BROADCAST REPORT

Sample of a broadcast sending report

Page 40

You want to receive all voice and fax calls automatically.

You have a separate telephone line just for faxes.

is Mike...

Hi, this

Receiving Faxes

Setting the unit to receive faxes!

FAX ONLY mode

(p. 43)

Set feature #77 to “FAX ONLY” (p. 73).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

When receiving calls:

All incoming calls will be answered as faxes.

Use only as fax

MEMORY% ON

AUTO ANSWER

▼

How you

want the unit

to receive

calls

You have to

set this.

This is how the unit will

operate.

TAD/FAX mode

(p. 54)

Set feature #77 to “TAD/FAX” (p. 73).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

Use as answering

device/fax

(KX-FP85 only)

MEMORY% CALLS ON

AUTO ANSWER

▼

Page 41

You plan to answer the calls yourself.

You want to answer the voice call yourself and receive fax calls without rings.

Receiving Faxes

Other

options

TEL/FAX mode

(p. 46)

Set feature #77 to “TEL/FAX” (p. 73).

Turn AUTO ANSWER on by pressing .

AUTO ANSWER

TEL mode

(p. 42)

Turn AUTO ANSWER off by pressing .

AUTO ANSWER

When receiving calls:

You have to answer all calls manually. To receive a fax document, press for each fax call.

FAX START

Ring

Mostly voice calls

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

Remote

fax activation

You can also receive a fax using an extension telephone. While hearing fax calling tone with an extension telephone, press

(pre-selected fax activation code) to receive a fax (p. 49).

Use as telephone/

automatic fax

Ring

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

▼

With PC

If you have a computer attached to the same telephone line, see page 45.

With answering

machine

(KX-FP81 only)

You can use the fax machine with an answering machine, see pages 44 and 45.

Page 42

Receiving Faxes

When the unit rings, press

(KX-FP85) or lift the

handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

Replace the handset.

●

The unit will start fax reception.

CONNECTING.....

FAX START

DIGITAL SP-PHONE

Handset

STOP

AUTO ANSWER

FAX START

Microphone (KX-FP85)

DIGITAL SP-PHONE

(KX-FP85)

Display

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

●

If this feature is not required, set feature #46 to “OFF” (p. 71).

STOP

TEL mode! (answering all calls manually)

If the arrow (▼) is shown on the right of the display, turn it off by pressing .

Display:

TEL MODE

AUTO ANSWER

Note:

●

Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory; — the display will show an error message and the

following message alternately.

Display:

— slow beeps will sound (memory reception alert).

See feature #44 on page 71.

●

Follow the instructions on pages 75 and 76 to solve the problem.

●

For memory capacity, see page 89.

FAX IN MEMORY

Activating the TEL mode

Receiving a fax manually

Page 43

Receiving Faxes

Display

AUTO ANSWER

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

FAX ONLY mode! (all calls are received as faxes)

Set feature #77 to “FAX ONLY” (p. 73).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

Display:

●

The unit will automatically answer all calls and only receive fax documents.

▼

FAX ONLY MODE

AUTO ANSWER

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Activating the FAX ONLY mode

Note:

●

The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on page 67).

●

This mode should not be used with a telephone line which is used for both voice and fax calls. Fax communication will be attempted even if someone is trying to call you.

Page 44

Receiving Faxes

Connect the answering machine.

Setting up the fax machine and an answering machine

Note:

●

We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●

Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

Set the number of rings on the answering machine to less than 4.

●

This will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

Activate the answering machine.

Set the receive mode of the fax machine to the TEL mode (p. 42) or FAX ONLY mode (p. 43).

●

If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to more than 5 (feature #06 on page 67). Using the FAX ONLY mode will allow you to

receive faxes if the answering machine is full.

Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 68.

Remove the stopper with your finger and connect the cord to the EXT jack.

Telephone line cord (not included)

Stopper

Answering machine (not included)

Using the unit with an answering machine

(KX-FP81 only)!

Note for KX-FP81NZ users:

●

When using the unit with an external answering machine, please purchase an extension telephone line cord or a BT socket to RJ11 plug adaptor.

●

Not all telephones will respond to incoming ringing when connected to the extension socket.

Page 45

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Wall jack

EXT

Wall jack

Computer

Fax machine

Answering machine

(KX-FP81 only, not included)

(KX-FP81 only)

We recommend that you always connect the fax machine directly to the wall jack.

Note:

●

Set the fax machine to the TEL mode.

●

The device which has the shortest ring count will answer the call first.

●

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP81 only).

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your fax machine.

●

The answering machine will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses (pre-selected fax activation code).

●

The fax machine will activate the fax function.

4. The caller presses the start button to send a document. Note:

●

The fax activation code can be changed in feature #41 (p. 70).

●

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

To use the unit with a computer!

Page 46

Receiving Faxes

TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit)

Ring

Voice call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered:

– This message will be played.**

(KX-FP85 only)

– The fax machine will activate the fax

function for the other party’s fax machine that does not send a fax calling tone.

No one is available to take your call right now. Please try again later.

Thank you.

The fax machine will not ring.

TEL/FAX delayed ring count

●

The call is connected.

Hello! To send a fax, start transmission.

To speak with someone,

please wait.

This message will be played to the calling party (KX-FP85 only).

The fax machine will ring up to 3 times.

Silent fax recognition ring count

●

The calling party

will hear a different ring back tone.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 56)(KX-FP85 only).

Note:

●

The fax machine will display the following when a call is received.

Display:

●

The ringer should be on (p. 19).

INCOMING CALL

Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.

To set the TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 73).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing .

Display:

▼

TEL/FAX MODE

AUTO ANSWER

Page 47

Receiving Faxes

Ring

Voice call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

The fax machine will not ring but the extension telephone will ring twice.

TEL/FAX delayed ring count

●

The call is connected.

Hello! To send a fax, start transmission. To speak with someone, please wait.

This message will be played to the calling party (KX-FP85 only).

■ For KX-FP81 only

You can answer the call with the extension telephone.

1. Lift the handset.

2. Enter (default code) while the

ring back tone is heard.**

●

The code number can be changed

in feature #49 (p. 71).

The extension telephone will not ring but the fax machine will ring up to 3 times.

Silent fax recognition ring count

●

The calling

party will hear a different ring back tone.

Answer the call.

●

If the call is not answered:

– This message will be played.***

(KX-FP85 only)

–

The fax machine will activate the fax function for the other party’s fax machine that does not send a fax calling tone.

No one is available to take your call right now. Please try again later.

Thank you.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** If the fax machine activates the fax function,

press on the fax machine in step 2 to talk with the calling party (KX-FP81 only).

*** You can record your own greeting message

(p. 56)(KX-FP85 only).

STOP

When an extension telephone is connected

TEL/FAX delayed ring count

The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 73. The fax machine will not generate an audible ring during this time.

Silent fax recognition ring count

The fax machine generates audible rings to indicate that it is receiving a voice call. The number of rings generated depends on the setting of feature #30 on page 69. This signal will not ring at an extension telephone.

Page 48

Receiving Faxes

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.

AUTO ANSWER mode:

—

FAX ONLY mode

—

TEL/FAX mode

—

TAD/FAX mode (KX-FP85 only)

■

For KX-FP81

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. —To switch to the FAX ONLY mode: Press within 8 seconds.

—To switch to the TEL/FAX mode:

Press within 8 seconds.

3. Hang up the handset.

Note:

●

Press or within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.

■

For KX-FP85

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. Enter the remote operation ID (feature #11 on page 68) within 8 seconds.

●

You will hear a beep signal.

3. —To switch to the FAX ONLY mode: Press within 3 seconds.

—To switch to the TEL/FAX mode:

Press within 3 seconds.

—To switch to the TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

4. Hang up the handset.

Note:

●

Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.

Turning the AUTO ANSWER mode on remotely!!

Page 49

Receiving Faxes

Extension telephone!

To the EXT jack or the same line

Extension telephone

Note:

●

You can change the fax activation code in feature #41 (p. 70).

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

FAX START

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code) firmly.

Hang up the handset.

●

The fax machine will start reception.

Receive polling! (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

For KX-FP81

Press three times.

Display:

For KX-FP85

Press four times.

Press .

Dial the fax number.

Example:

Press .

●

The unit will start reception.

CONNECTING.....

SET

FAX=3331111

SET

4.POLLING

3.POLLING

Display

SET

Page 50

Receiving Faxes

This feature is only for use if you subscribe to a distinctive ring pattern service from your telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit. In Australia, this service is called “Fax Stream Duet”. In New Zealand, this service is called “FaxAbility”.

The distinctive ring service gives you an additional phone number on a single telephone line, with a different ringing pattern. When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern detection feature to ON. When the unit detects a call matching the distinctive ring pattern, it will activate the fax function.

Press .

Display:

Press , then .

Press .

Rotate to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

SET

MODE=ON

EASY DIAL

MODE=OFF

SET

RING DETECTION

3 1

1.SYSTEM SET UP

Note:

●

The unit will automatically answer a distinctive ring call after the second ring regardless of the AUTO ANSWER, receive mode or ring count setting.

Setting the ring pattern detection

Distinctive ring service!

Display

EASY DIAL SET

Page 51

Receiving Faxes

Pager call!

This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP85 only) or a fax document.

Press .

Display:

Press , then .

For KX-FP81:

For KX-FP85:

Press .

Rotate to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PP12345678PP5555#

NO.=

SET

MODE=ON

EASY DIAL

MODE=OFF

SET

PAGER CALL

FAX PAGER CALL

7 0

1.SYSTEM SET UP

Press .

●

The unit will dial the stored number.

Check that your pager receives a pager test call.

Press /

PAGER TEST

SET

REDIAL/PAUSE

(Pause)

Display

EASY DIAL

MONITOR

SET

DIGITAL SP-PHONEDIGITAL SP-PHONE

(KX-FP81)

(KX-FP85)

Your pager number

Pauses

Your pager access code, if required.

Message you want displayed on your pager

5555

Pager

When your pager receives a pager call

DIGITAL SP-PHONE

MONITOR

Your pager will display the message you entered in step 6 above. (For example: 5555)

Page 52

Copying

Making a copy!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

●

Make sure the handset is on the cradle.

●

If necessary, press repeatedly to select the desired setting (p. 32).

Press .

●

If necessary, enter the number of copies (up to 50).

●

If necessary, choose an enlargement/ reduction rate by pressing . See next page.

●

f you want to print collated (sorted) copies, press until the following is displayed.

Press .

●

The unit will start printing.

●

If you want to remove the copy document for other uses, press instead of . The unit will feed the document and scan it into memory, then start printing.

COPY START

QUICK SCAN

COPY START

COLLATE=ON

COLLATE

COPY ZOOM

NUMBER=1 [100%]

COPY START

RESOLUTION

STANDARD

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 33) can be copied.

FACE DOWN

Document guides

RESOLUTION

STOP

COPY ZOOM

COPY START

COLLATE

QUICK SCAN

Display

To stop copying

Press .

STOP

Note:

●

If a resolution is not selected, “FINE” resolution will automatically be selected.

●

You can make or receive a voice call while making copies.

●

After copying, the enlargement/reduction rate setting will return to “100%”.

Printing collated (sorted) copies

Collated (sorted)

Uncollated

Note:

●

If you turn the collating feature on, the unit will store the documents into memory. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

Example: Making two copies of a 4-page original document

Page 53

Copying

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

To enlarge a document

Select “200%” or “150%” by pressing (+). The unit will only enlarge the centre part of the document and print it on two pages.

COPY ZOOM

To reduce a document

The unit can reduce the original document. Select the desired setting by pressing (–).

Recommended reduction rates:

COPY ZOOM

Original document

Enlarged copy

Example of a 200% enlarged copy

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

Example of a 150% enlarged copy

B C

F G

A B C D

E F G H

Area to be enlarged

A4 = 210 mm x 297 mm Letter = 216 mm x 279 mm Legal = 216 mm x 356 mm

Size of original document

Setting

100% (default)

92% 86% 72%

Size of recording paper

A4 A4

A4, Letter

A4 A4

Legal

Page 54

Setup

(KX-FP85 only)

TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically)

Setting up the voice and fax message reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●

You can use either the pre-recorded greeting messages (see next page) or your own greeting message (p. 56).

Note:

●

The incoming message recording time can be changed (feature #10 on page 67).

●

For voice memory capacity for incoming messages, see page 89.

●

When the remaining time is low, erase unnecessary messages (p. 59).

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to “OFF” (feature #67 on page 72).

AUTO ANSWER

Display

Set feature #77 to “TAD/FAX” (p. 73).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

Display:

●

The unit will play the greeting message.

●

The remaining time for recording incoming messages will be displayed.

Example:

▼

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

Ring count in the TAD/FAX mode

The number of rings before a call is answered can be changed on feature #06 (p. 67). You can choose from 2, 3, 4, 5, 6, 7, 8, 9 TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

Page 55

Greeting (KX-FP85 only)

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. For your own greeting message, see page 56.

■ When the unit is ready to receive voice and fax calls:

■ When voice or fax memory is full:

Note:

●

To clear the problem, see pages 75 and 76.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. Please try again later. Thank you.

Pre-recorded greeting messages!

Display:

MESSAGE FULL

FAX MEMORY FULL

and

FAX MEMORY FULL

MESSAGE FULL

Page 56

Microphone

RECORD

STOP

START

Display

Greeting

(KX-FP85 only)

Greeting

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

Note:

●

If you make a mistake while recording, start again from step 2.

●

You can choose 60-seconds for your own TAD/FAX greeting message (feature #54 on page 71).

– If you change to 60-seconds, we

recommend that you tell the caller in your own TAD/FAX greeting message to press

before starting fax transmission.

– If you change to 16-seconds from 60-

seconds, your own recorded TAD/FAX greeting message will be deleted and the pre-recorded message will be played.

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or TEL/FAX) where you want to record a greeting message (feature #77 on page 73).

Press twice.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode: TEL/FAX mode:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

TAD/FAX mode: TEL/FAX mode:

When finished recording, press .

●

The unit will repeat your message.

Adjust the volume using or .

STOP

T/F REC. 15s

TAD REC. 15s

START

PRESS START

2.T/F GREETING

2.TAD GREETING

RECORD

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Recording your own greeting messages!

Page 57

Greeting (KX-FP85 only)

Checking the greeting messages

Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to a greeting message (feature #77 on page 73).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing

. If the arrow (▼) is shown on the right of the display, turn it off once then on again.

TAD/FAX mode:

TEL/FAX mode:

●

The unit will play the greeting message.

TEL/FAX MODE

TAD/FAX MODE

AUTO ANSWER

ERASE

Display

START

SET

STOP

Select the desired mode (TAD/FAX or TEL/FAX) where you want to erase the greeting message (feature #77 on page 73).

Press two times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode: TEL/FAX mode:

Press .

●

To cancel erasing, press .

Press .

●

When receiving a call, the pre-recorded greeting message will be played.

GREETING ERASED

SET

STOP

YES:SET/NO:STOP

ERASE GREETING?

START

PRESS START

2.T/F GREETING

2.TAD GREETING

ERASE

Erasing your own recorded greeting messages

AUTO ANSWER

Display

Page 58

Incoming Messages

(KX-FP85 only)

PLAY MESSAGES

FLASH/LIGHT

STOP

Example (total 2 recorded messages):

Call counter

EASY DIAL

QUICK

SLOW

When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 71).

Press .

●

Only the new recorded messages will be played.

●

Adjust the speaker volume using or .

●

After playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing and just light up. If you press at this time, all the recorded messages will be played.

PLAY MESSAGES

Listening to recorded messages!

Repeating a message

Rotate one click to the left while listening to the message.

●

If you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate

to the left or right and search for

the message you want to listen to.

Skipping a message

Rotate one click to the right to play the next message.

Stopping playback

Press .

●

If you press within 1 minute, the unit will resume playing the rest of the messages.

STOP

EASY DIAL

Changing the playback speed

Press to play messages at one and a half times the original speed.

Press to play messages at half the original speed.

●

To return to the original speed, press or again during quick or slow playback.

Voice time/day stamp

During playback, a synthesized voice will announce the time and day of the week that each message was recorded.

SLOW

QUICK

SLOW

QUICK

PLAY MESSAGES

Page 59

Incoming Messages

(KX-FP85 only)

Erasing a specific message

Press while listening to the message you want to erase.

Display:

Erasing all the messages

Check that you have listened to all of the recorded messages.

Press .

Display:

Press .

●

To cancel erasing, press .

Press .

ERASE COMPLETED

ERASING

SET

STOP

YES:SET/NO:STOP

ERASE MESSAGES?

START

PRESS START

1.ALL MESSAGES

ERASE

MESSAGE ERASED

ERASING

ERASE

START

SET

ERASE

Display

STOP

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages!

Note:

●

Greeting messages can not be erased this way.

Page 60

Recording

(KX-FP85 only)

T elephone conversation!

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

When finished recording, press .

STOP

MEMO RECORDING

START

PRESS START

1.MEMO MESSAGE

RECORD

START

STOP

Microphone

RECORD

Display

You can record a telephone conversation. This conversation can be played back later, either directly or remotely.

During a telephone conversation, press

Display:

To stop recording, press or replace the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Display

Note:

●

There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

●

A beep sounds every 15 seconds to notify the caller that the conversation is being recorded.

Memo message! (leaving a message for others or yourself)

Note for New Zealand Users:

All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is to be used and what it disclosed to any other party.

Page 61

Answering Device Remote Operation

Notice of Remote Operation

Fold here

Call your unit.

Enter the remote operation ID during the greeting message.

●

The new messages will be played automatically.

●

If there are no new messages, wait for 4 seconds. All the messages will be played back.

Press the remote command key(s) within 10 seconds (see the reverse side).

●

The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.

●

When the unit is in the TEL mode, call your unit and wait for 10 rings. Enter the remote operation ID within 8 seconds and wait for 3 seconds. The unit will switch to the TAD/FAX mode.

●

When you press a key, press firmly.

●

To send a document, press

. When a fax tone is

heard, start transmission.

Remote Operation

(KX-FP85 only)

Remote operation card

Please copy, cut out and carry this card for assistance when using the remote operation.

Operating from a remote location!

Stops re-recording of a greeting message

Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 68) and set the unit to the TAD/FAX mode before going out (p. 54).

Remote command

Dial key

Page

Dial key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Room monitor (KX-FP85AL only)

Re-records a greeting message

63 63 63 63 63 63 63

Page 62

Remote Operation

(KX-FP85 only)

Listening to recorded messages

Operation from a remote touch tone telephone!

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

Skips the greeting message

Repeats a message Skips a message New message

playback All message playback

Room monitor (KX-FP85AL only)

Re-records a greeting message

Key Remote command

Stops re-recording of a greeting message

Erases a specific message

Erases all messages Changes to the TEL

mode Turns ON message

transfer Turns OFF message

transfer Turns ON pager call

Turns OFF pager call

Key Remote command

8 4

8 3

8 2

8 1

8 054

When there are no new recorded messages

Press or wait for 4 seconds to listen to all the messages.

When voice memory is full

Erase some or all of the messages (see next page).

Sorry, no more memory. Please erase unnecessary messages.

When there are new recorded messages

The voice guide will tell you the number of new recorded messages and they will be played automatically.

●

To repeat only the new messages:

Press .

●

To repeat the current message:

Press . If you press within 5 seconds of the

beginning of a message, the previous message will be played.

●

To listen to all the messages:

Press .

●

To skip a message:

Press .

3 new messages.

Voice guide example:

No new messages.

Page 63

Remote Operation

(KX-FP85 only)

■

Erasing a specific message

Press while listening to the message you want to erase.

●

A long beep will also sound. The unit will then play back the next message.

■

Erasing all the messages

Press to erase all the messages.

●

A long beep will also sound.

■

Monitoring the room (KX-FP85AL only)

Press to monitor the sound for about 30 seconds in the room where the unit is installed.

●

After 30 seconds, a beep sounds. To continue monitoring, press again within 10 seconds.

■

Recording a marker message

You can leave an additional message.

1. Wait for the voice guide.

2. Wait about 10 seconds.

3. Leave a message after the beep.

■

Re-recording a greeting message

You can change the contents of the TAD/FAX greeting message.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished recording, press .

●

The new greeting message will be played.

■

Skipping the greeting message

Press during the greeting message playback.

●

The unit will skip the rest of the greeting message.

0976654

Please leave your name and message after the beep.

■

Turning the message transfer on or off

You must pre-program a transfer telephone number beforehand (feature #60 on page 72).

Press to turn ON the message transfer.

Press to turn OFF the message transfer.

●

If a transfer telephone number is not programmed, you cannot turn this feature ON.

■

Turning the pager call on or off

You must program a pager number beforehand (feature #70 on page 51).

Press to turn ON the pager call.

Press to turn OFF the pager call.

●

If a pager number is not programmed, you cannot turn this feature ON.

■

Changing the receive mode

Press to change the receive mode from TAD/FAX to TEL.

●

You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see page 48.

8 0

8 4

8 3

8 2

8 1

The message has been erased.

Other remote operations

Voice guide example:

All messages have been erased.

All messages have been played.

Message transfer is set. Transfer phone number is

123456789.

Message transfer is off.

Transfer phone number is not set.

Pager call is off.

Pager number is not set.

Pager call is set. Pager number is 098765432.

Page 64

Option

(KX-FP85 only)

Transferring recorded messages to another telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.

Program the transfer telephone number first (feature #60 on page 72) and set to the TAD/FAX mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Enter the remote operation ID (feature #11 on page 68).

Retrieve the message using the remote operation (p. 61–63).

* This message can be changed (see next page).

Pre-recorded message:

This is a telephone answering system. Please enter your remote ID for remote operation.

Page 65

Option

(KX-FP85 only)

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.”

Press .

Display:

Press , then .

Press .

Rotate to select “RECORD”.

Press .

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

Example:

TRNS REC. 15s

TRNS REC. 16s

SET

RECORD

EASY DIAL

CHECK

SET

TRNS-GREETING

6 1

1.SYSTEM SET UP

SET

Microphone

STOP

EASY DIAL

Display

To check your transfer greeting message

1. Press , , then .

2. Rotate to select “CHECK”.

3. Press .

●

The unit will play your message.

4. Press .

SET

EASY DIAL

SET

6 1

When finished recording, press

●

The unit will repeat your message. Adjust the volume using or

Press .

STOP

To erase your transfer greeting message

1. Press , , then .

2. Rotate to select “ERASE”.

3. Press .

●

Your own message will be erased.

4. Press .

●

The pre-recorded greeting message will be played when transferring a call.

SET

EASY DIAL

SET

6 1

Page 66

Features Summary

The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 67–73).

Press .

Display:

Select the feature you wish to program.

■

For basic features (p. 67, 68) Rotate until the desired feature is displayed.

■

For advanced features (p. 69–73) Rotate until the following is displayed.

Press and rotate until the desired feature is displayed.

Press .

●

The current setting of the feature will be displayed.

Rotate until the desired setting is displayed.

●

This step may be slightly different depending on the feature.

Press .

●

The setting you selected is set, and the next feature will be displayed.

To exit programming, press .

SET

EASY DIAL

SET

EASY DIAL

SET

ADVANCED MODE

EASY DIAL

1.SYSTEM SET UP

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of using .

1. Press

2. Press and the 2-digit code number.

3. Follow steps 3 to 6 above.

●

See programming tables (p. 67–73) for codes.

EASY DIAL

Programming!

SET

Display

EASY DIAL

General programming method

To cancel programming

Press to exit the program.

Page 67

“VOX”: Unlimited “1–9”: 1 minute to 9 minutes

If you are using the unit with an answering machine, set the ring count to more than 5.

This setting can be changed when the unit is in TAD/FAX mode.

●

See page 54 for details.

Features Summary

Basic features!

Programming table

Code

#01

To set the date and time

SET DATE & TIME

mm/dd/yy

hh:mm (2 digits for each entry)

See page 15 for details.

See pages 16 and 17 for details.

See page 18 for details.

“ERROR”: The sending report will be printed only when fax transmission fails. “ON”: The sending report will be printed after every transmission.

#02

To set your logo

YOUR LOGO

(Up to 30 characters)

Display & Feature Settings How the unit operates

#03

To set your facsimile telephone number

YOUR FAX NO.

(Up to 20 digits)

#04

To print and check the sending report for fax transmission results (p. 34)

SENDING REPORT

ERROR

OFF

#06

■

For KX-FP81 only

To change the number of rings before the unit answers a call in the FAX ONLY mode

FAX RING COUNT

2, 3, 4, 5,

6, 7, 8, 9

(The default setting is in bold type.) (continued)

This setting can be changed when the unit is in FAX ONLY mode.

#06

■

For KX-FP85 only

To change the number of rings before the unit answers a call in the FAX ONLY mode

FAX RING COUNT

2, 3, 4, 5,

6, 7, 8, 9

■

For KX-FP85 only

To change the number of rings before the unit answers a call in the TAD/FAX mode

TAD RING COUNT

2, 3, 4, 5,

6, 7, 8, 9 TOLL SAVER

RINGER OFF

VOX

1, 2, 3, 4, 5,

6, 7, 8, 9

#10

■

For KX-FP85 only

To change the recording time for an incoming message

RECORDING TIME

Page 68

■

For KX-FP81AL/KX-FP85AL only

If you cannot dial, change the setting depending on your telephone line service.

DIALING MODE

■

For KX-FP85 only

To operate the answering device from a remote location

REMOTE TAD ID

Features Summary

Basic features (cont.)!

Programming table (cont.)

Code Display & Feature Settings How the unit operates

How to set menu options

1. Press .

2. Rotate until the desired

feature is displayed.

EASY DIAL

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 66 for more details.

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

#11

(The default setting is in bold type.)

ON / ID=111

OFF

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter any 3-digit number except a

number using 0 or 7.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

“TONE”: For tone dial service. “PULSE”: For rotary pulse dial service.

#13

TONE

PULSE

ON / ID=11

OFF

#12

■

For KX-FP81 only

If you use the unit with an answering machine, activate this feature and set the remote activation ID to secure the remote operation for the answering machine.

REMOTE TAM ACT.

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter your ID from 1 to 5 digits,

using 0–9, and #.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

Page 69

See pages 46 and 47 for details.

To send a document:

1. Insert the document.

2. Follow steps 1–3 above.

3. Rotate to select “ON”.

4. Press .

5. Enter the fax number.

6. Press .

7. Enter the transmission start time.

Press to select “AM” or “PM”.

8. Press .

9. Press .

●

To cancel after programming, press then

SET

STOP

SET

EASY DIAL

#30

To change the number of rings when the unit detects a voice call in the TEL/FAX mode

SILENT FAX RING

3, 4, 5, 6, 7,

8, 9

Features Summary

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

3. Press .

SET

EASY DIAL

SET

EASY DIAL

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

Programming table

Code

#22

To print the journal report automatically for fax communications

AUTO JOURNAL

OFF

After transmission, the unit will turn off automatically.

●

This feature is not available for broadcast transmission.

●

The calling charge may be higher.

#23

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

OVERSEAS MODE

Display & Feature Settings How the unit operates

#25

To send a fax automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company.

●

The setting can be reserved to take place up to 24 hours in advance.

DELAYED SEND

OFF

ON /

fax no. /

hh:mm

OFF

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 34).

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 66 for more details.

Advanced features!

How to set menu options

(The default setting is in bold type.) (continued)

#26

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 28).

■

For KX-FP85 only

To print Caller ID list automatically

AUTO CALL. LIST

OFF

Page 70

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 47).

●

This code is also used to receive a voice message and a fax in the same call (p. 45)(KX-FP81 only).

FAX ACTIVATION

See page 50 for details.

100%

92%

86%

72%

#41

ON /

CODE= 9

OFF

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

●

Do not enter “0000”.

SET

EASY DIAL

#36

Features Summary

#39

To adjust the display contrast

LCD CONTRAST

NORMAL

DARKER

“NORMAL”: For normal contrast “DARKER”: Used when the display contrast is too light.

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

3. Press .

SET

EASY DIAL

SET

EASY DIAL

Programming table (cont.)

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 66 for more details.

Advanced features (cont.)!

How to set menu options

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

Setting

Recording paper Original document

100% A4 Letter

92% A4 A4 86% A4 A4 72%

Legal

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce and print the document. Select the desired reduction rate.

RCV REDUCTION

●

If most of document sent from the other party are as long as your recording paper and they have a long heading using a few lines, we recommend selecting 86%.

4. Rotate until the desired setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

OFF

#31

If you subscribe to a Distinctive Ring Service from your telephone company, activate this feature.

RING DETECTION

Page 71

■

For KX-FP85 only

To change the recording time for your own TAD/FAX greeting message (p. 56)

GREETING TIME

If you hear slow beeps, press

and listen to recorded messages (p. 58). The beeps will stop.

PLAY MESSAGES

“16s”: Up to 16 seconds “60s”: Up to 60 seconds

#54

16s

60s

If you hear slow beeps, erase the recorded messages (p. 59). The beeps will stop.

#44

Voice guidance examples: “

Start transmission.

” “

Transmission is complete.

”

“

Transmission has failed.

”

“

Transmission has been interrupted.

”

“

Start reception.

”

“

Reception is complete.

”

“

Reception has failed.

”

“

Reception has been interrupted.

”

“

Please hang up the handset for

reception.

”

“

Start reception.

”

Features Summary

Code Display & Feature Settings How the unit operates

To alert you with beeps when a received document is stored into memory due to a problem.

RECEIVE ALERT

OFF

If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beeps will stop.

#43

■

For KX-FP85 only

To alert you with beeps when there is less than 60 seconds of remaining recording time

REC. TIME ALERT

OFF

(The default setting is in bold type.) (continued)

#46

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

FRIENDLY RCV

OFF

“ON”: You do not have to press

for fax reception.

FAX START

#49

■

For KX-FP81 only

To answer a call with an extension telephone in the TEL/FAX mode (p. 47)

AUTO DISCONNECT

ON / CODE= 0

OFF

1. Follow steps 1–3 on page 70.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

SET

EASY DIAL

#47

OFF

ERROR

■

For KX-FP85 only

If you wish to hear the voice guidance (see right) at each fax transmission/reception, set this feature to “ON”.

●

To hear the voice guidance only when fax transmission/reception fails, select “ERROR”.

FAX GUIDANCE

#42

■

For KX-FP85 only

To alert you with beeps when a new voice message is recorded

MESSAGE ALERT

OFF

Page 72

This feature is available when the transmitting/receiving station are ECM compatible.

●

If the documents are in memory, clear them before the setting (p. 42).

#68

ECM stands for Error Correction Mode. To send a fax even if there is static interference on the telephone line

ECM SELECTION

OFF

See page 65 for details.

Features Summary

Programming table (cont.)

Code Display & Feature Settings How the unit operates

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed. Press and rotate until

the desired feature is displayed.

3. Press .

SET

EASY DIAL

SET

EASY DIAL

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

Note:

●

Step 4 may be slightly different depending on the feature.

●

See page 66 for more details.

Advanced features (cont.)!

How to set menu options

(The default setting is in bold type.)

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter the transfer telephone

number.

5. Press .

6. Press .

●

This feature can be turned on/off from a remote location (p. 63).

SET

EASY DIAL

#60

■

For KX-FP85 only

To transfer a recorded incoming message to another telephone (p. 64)

MESSAGE TRANS.

OFF

#61

■

For KX-FP85 only

To check, record or erase a transfer greeting message

TRNS-GREETING

CHECK

RECORD ERASE

#67

■

For KX-FP85 only

To hear an incoming message (ICM) from the speaker while the answering device is recording the message

ICM MONITOR

OFF

If you select “OFF”, you cannot monitor the incoming message.

“NORMAL”: Used for normal writing. “LIGHT”: Used for faint writing. “DARKER”: Used for dark writing.

●

This feature will return to the normal mode after transmission or copying.

#58

To send or copy a document with faint or dark writing, set this feature before starting transmission or copying.

ORIGINAL

NORMAL

LIGHT

DARKER

Page 73

See pages 46 and 47 for details.

Follow steps 1–3 on page 72.

Rotate to select “YES”.

Press .

Press again.

Press .

SET

EASY DIAL

#80

To reset the advanced features, except ECM selection (feature #68 on page 72) to their default settings

SET DEFAULT

YES

Features Summary

You can confirm the status of the other party’s machine.

●

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

●

The connecting tone volume cannot be adjusted.

#76

If you often have trouble when sending a fax, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone.

CONNECTING TONE

OFF

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

#71

To set the ring melody

MELODY RINGER

B C

See page 51 for details.

#70

(KX-FP81) (KX-FP85)

If you have a pager and wish to know when your unit receives an incoming message (KX-FP85 only) or a fax, activate this feature.

PAGER CALL

FAX PAGER CALL

OFF

TAD/FAX

FAX ONLY

TEL/FAX

#78

If you use an extension telephone in the TEL/FAX mode, select the desired number of rings of the extension telephone.

TEL/FAX RING

2, 3, 4, 5, 6, 7, 8, 9

#77

■

For KX-FP81 only

To change the receive mode in the AUTO ANSWER setting

AUTO ANSWER

FAX ONLY

TEL/FAX

“FAX ONLY”: Facsimile only mode (p. 43) “TEL/FAX”: Telephone/Facsimile mode (p. 46, 47)

“TAD/FAX”: Telephone Answering Device/Facsimile mode (p. 54) “FAX ONLY”: Facsimile only mode (p. 43) “TEL/FAX”: Telephone/Facsimile mode (p. 46, 47)

#77

■

For KX-FP85 only

To change the receive mode in the AUTO ANSWER setting

AUTO ANSWER

Page 74

Error Messages

Reports!

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

PRESSED THE STOP KEY

THE COVER WAS OPENED

40–42 46–52 58, 65 68, 72

FF 43

—

54 59 70

—

●

A transmission or reception error occurred. Try again or check with the other party.

●

An overseas transmission error occurred. Try using the overseas mode (feature #23 on page 69).

●

The document is jammed. Remove the jammed document (p. 83).

●

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

●

The document was not received due to memory being full.

●

The document was not fed into the unit properly. Reinsert the document and try again.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and try again.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, and press .

●

The other party’s machine is not a facsimile. Check with the other party.

●

The number you dialled is not in service.

●

was pressed and fax communication was

cancelled.

●

The covers were opened. Close them and try again.

●

Fax communication was successful.

STOP

FAX START

Error

code

Cause & Remedy

If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 34).

Page 75

Error Messages

Display!

Display message

FAX MEMORY FULL

FAX IN MEMORY

EASY DIAL FULL

CHECK PAPER

CHECK MEMORY

CHECK DOCUMENT

CHECK FILM

COVER OPEN

CALL SERVICE2

CALL SERVICE

●

There is something wrong with the unit. Contact our service personnel.

●

The covers are open. Close them.

●

The ink film is empty. Replace the ink film with a new one (p. 86, 87).

●

The ink film is not installed. Install it (p. 86, 87).

●

The ink film is slack. Tighten it (see step 6 on page 87).

●

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 84) and try again. If the problem remains, adjust the feeder pressure (p. 83).

●

Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

●

The recording paper is not installed or the unit has run out of paper. Install paper and press to clear the message.

●

The recording paper is not fed into the unit properly. Reinstall paper (p. 13) and press to clear the message.

●

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 82) and press to clear the message. Do not install folded or heavily curled paper.

●

There is no space to store new stations in the EASY DIAL directory. Erase unnecessary stations (p. 24).

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

●

Memory is full of received documents due to a lack of recording paper or a recording paper jam etc. Install paper or clear the jammed paper.

●

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

SET

Cause & Remedy

If the unit detects a problem, one or more of the following messages will appear on the display.

Page 76

Error Messages

Display message

UNIT OVERHEATED

TRANSMIT ERROR

REMOVE DOCUMENT

REDIAL TIME OUT

POLLING ERROR

PLEASE WAIT

PAPER JAMMED

NO FAX REPLY

MODEM ERROR

MESSAGE FULL

MEMORY FULL

●

When making a copy, the document being stored exceeds the memory capacity of the unit. Press to clear the message. Divide the document and try again.

●

There is no memory left to record a voice message. Erase unnecessary messages (p. 59) (KX-FP85 only).

●

There is something wrong with the modem circuit. Contact our service personnel.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

A recording paper jam occurred. Clear the jammed paper (p. 82).

●

The unit is checking that there is no slack on the ink film. Wait until the message clears.

●

The other party’s fax machine does not provide the polling function. Check with the other party.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document is jammed. Remove the jammed document (p. 83).

●

Attempted to transmit a document longer than 600 mm. Press

to remove the document. Divide the document into two

or more sheets and try again.

●

A transmission error occurred. Try again.

●

The unit is too hot. Let the unit cool down.

STOP

Cause & Remedy

Page 77

Operations

When a function does not work, check here before requesting help!

General

Problem

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The unit displays the following message though the paper is inserted.

The other party complains they only hear a fax tone and cannot talk.

The speakerphone is not working (KX-FP85 only).

The button does not function properly.

The receive mode does not function as explained on pages 38 and 39.

During programming, I cannot enter the code or ID number.

The ink film runs out quickly.

The unit beeps.

REDIAL/PAUSE

CHECK PAPER

●

The power cord or telephone line cord is not connected. Check the connections (p. 14).

●

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

●

The dialling mode setting is wrong. Change the setting of feature #13 (p. 68)(KX-FP81AL/KX-FP85AL only).

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it (p. 19).

●

The TAD ring count of feature #06 is set to “RINGER OFF”. Change to another ring count (p. 67)(KX-FP85 only).

●

The paper is inserted halfway. Insert it correctly (p. 13) and press to clear the message.

●

The FAX ONLY mode is set. Tell them the number is only used for faxes or change to TEL, TEL/FAX or TAD/FAX (KX-FP85 only) mode (p. 40, 41).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off. Speak alternately.

●

If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

●

A Distinctive Ring pattern of feature #31 is set (p. 70).

●

The TEL/FAX mode is set (p. 46, 47).

●

All or part of the numbers are the same. Change the code or ID number of features #11 (p. 68), #12 (p. 68), #41 (p. 70) and #49 (p.71).

●

The HELP printing function, copy function, and reports also use ink film.

●

Recording paper or ink film has run out. Press to stop the beeps and install paper/ink film.

STOP

SET

Cause & Remedy

(continued)

Page 78

Operations

Fax – sending

Problem

●

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 14) (KX-FP81 only).

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send a fax manually – dial the number, confirm the fax tone, then press .

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

●

The glass or rollers are dirty. Clean them (p. 84).

●

Use the overseas transmission mode of feature #23 (p. 69).

●

Add two pauses at the end of the telephone number (p. 21) or dial manually.

FAX START

Cause & Remedy

I cannot send documents.

The other party complains that letters on their received document are distorted or not clear.

The other party complains that dirty patterns or black lines appear on their received document.

I cannot make an international fax call.

Fax – receiving

Problem

●

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 14).

●

The receive mode is set to the TEL mode. Set to the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP85 only) mode (p. 40, 41).

●

The time taken to answer the call is too long. Decrease the number of rings of features #06 (p. 67), #30 (p. 69) and #78 (p. 73).

●

The greeting message is too long. Shor ten the message (p. 56)

(KX-FP85 only)

Cause & Remedy

I cannot receive documents. (KX-FP81 only)

I cannot receive documents automatically.

(continued)

Page 79

Operations

Receive mode

Problem

●

If you want to set the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP85 only) mode: — Select the desired mode using feature #77 (p. 73), and — Press to turn on the arrow (▼) on

the right of the display.

Display:

●

If you want to set the TEL mode: — Press to turn off the arrow (▼) on

the right of the display.

●

The unit is not in AUTO ANSWER mode. Press

to turn on the arrow (▼) on the right of

the display.

▼

AUTO ANSWER

▼

AUTO ANSWER

Cause & Remedy

I cannot select the desired receive mode.

The other party complains that they cannot send a document.

Fax – receiving (cont.)

Problem

●

The incoming call is not a fax. Change the receive mode to the TEL or TAD/FAX (KX-FP85 only) mode (p. 40, 41).

●

The other party sent a faint document. Ask them to send a clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 85).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

Check the document of the other party.

●

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 70).

●

The other party placed the document in their fax machine the wrong way. Check with the other party.

Cause & Remedy

The display shows the following message but faxes are not received.

The recording image is faint.

The printing quality is poor.

A blank sheet is ejected.

CONNECTING.....

Page 80

Operations

Copying

Problem

●

You cannot make a copy during programming. Make the copy after programming or stop the programming.

●

The glass or rollers are dirty. Clean them (p. 84).

●

The thermal head is dirty. Clean it (p. 85).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.

Cause & Remedy

The unit does not make a copy.

A dirty pattern or a black line appears on the copied document.

The copied image is distorted. The printing quality is poor.

The printing is faint.

ABC

Original

Copy

Using an answering machine (KX-FP81 only)

Problem

●

Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds).

●

The answering machine rings too many times. Set to 1 or 2 rings.

●

Check if the answering machine is turned on and connected to the fax machine properly (p. 44).

●

Set the number of rings on the answering machine to 1 or 2.

●

The remote access code on your answering machine is the same as your fax activation code. Set a different number for features #12 (p. 68) and #41 (p. 70).

●

You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine to the fax machine with feature #12 (p. 68).

●

The code may include “#” which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (p. 68).

●

Your answering machine has run out of recording tape. Rewind the tape to record messages.

●

You set the answering machine to only give a greeting message.

Cause & Remedy

I cannot receive documents automatically.

I cannot receive voice messages.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

Callers complain that they cannot send a document.

Page 81

Operations

Answering device (KX-FP85 only)

Problem

●

The memory is full. Erase unnecessary messages (p. 59).

●

Press the remote operation ID (feature #11 on page 68) correctly and firmly.

Cause & Remedy

New voice messages cannot be recorded in the TAD/FAX mode.

I cannot retrieve recorded messages from a remote location.

If a power failure occurs!

●

The unit will not function.

●

The unit is not designed for making emergency telephone calls when the power fails. We recommend that a standard phone which can be used in the case of a power failure be connected to the telephone line at all times.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission of feature #25 (p. 69) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

●

If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure (KX-FP81 only).

●

If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

NO. 01 <FAX # NOT AVAIL.>

MODE

RCV

PAGES

MEMORY RECEIVE

POWER DOWN AT:Jan. 05 2000 04:30PM

YOUR LOGO : YOUR FAX NO. :

RESTARTED AT:Jan. 05 2000 04:31PM

FUNCTION

OTHER FACSIMILE

<< WARNING >> CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN. FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

POWER DOWN REPORT

Note for KX-FP81NZ/KX-FP85NZ users:

●

Panasonic New Zealand operates a toll free Customer Support Centre. Please call 0800-Panasonic (0800-726276) for assistance.

Page 82

Jams

Gear

Dotted area

Ink film

Jammed recording paper

Back cover

open button

Centre part

Front cover

Recording paper jam!

Open the front cover by pulling up the centre part.

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message.

Display: Remove the jammed paper as follows.

PAPER JAMMED

Push the back cover open button ( ) and open the back cover ( ).

Remove the jammed recording paper.

If the ink film is slack, tighten it by winding the gear.

Close the back cover securely by pushing down on the dotted area at both ends ( ). Close the front cover securely ( ).

Incorrect Correct

Tight

Page 83

Jams

Green lever

RightLeft

Centre part

Rubber flap

Front cover

Centre part

Front cover

Jammed document

Sending document jams!

Open the front cover by pulling up the centre part.

Remove the jammed document carefully.

Close the front cover securely.

Note:

●

Do not pull out the jammed paper forcibly before opening the front cover.

Sending document does not feed, or multi-feeds

Open the front cover by pulling up the centre part.

Shift the position of the green lever by using an instrument with a pointed end, such as a paper clip.

Left: When documents multiple feed. Centre: Standard position (pre-selected) Right: When documents do not feed.

Close the front cover securely.

If the unit does not release the document during feeding, remove the jammed document as follows.

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Note:

●

When shifting the green lever, do not touch the rubber flap.

Page 84

Cleaning

Document feeder!

Disconnect the power cord and the telephone line cord.

Open the front cover by pulling up the centre part.

Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Clean the glass with a soft dry cloth.

Close the front cover securely.

Connect the power cord and the telephone line cord.

Power cord

Telephone line cord

Document feeder rollers

Rubber flap

Glass

Centre part

Front cover

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder.

Caution:

●

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

Page 85

Cleaning

Thermal head

Dotted area

Centre part

Back cover open button

Front cover

Back cover

Thermal head!

Disconnect the power cord and the telephone line cord.

Open the front cover by pulling up the centre part.

Open the back cover by pushing the back cover open button.

Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.

Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely.

Connect the power cord and the telephone line cord.

If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head.

Caution:

●

To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Power cord

Telephone line cord

Page 86

Ink Film

Used core

Blue gear

Used ink film

Back cover

Back cover open button

Front cover

Centre part

Replacing the ink film!

Open the front cover by pulling up the centre part.

When the unit runs out of ink film, the following message will be displayed. Display: Install a new ink film. The following ink films are available for replacement. Each roll prints about

140 A4 size pages. See page 6 for accessory information.

Model No. KX-FA53A: Replacement film (1 roll) Model No. KX-FA55A: Replacement film (2 rolls)

CHECK FILM

Push the back cover open button ( ) and open the back cover ( ).

Pull up the blue gear side and remove the used ink film. Remove the used core.

Page 87

Ink Film

Dotted area

Front cover

Display

Back cover

Gear

Ink film

Blue core

Right slot

“T” shaped gear (blue)

Left slot

Back ink film roll

Front ink film roll

Print Reports

Reference lists and reports!

SET

STOP

Display

EASY DIAL

Press twice.

Display:

Rotate until the desired item is displayed.

Press to start printing.

●

To stop printing, press .

●

After printing, the printed item will be displayed.

Press .

STOP

PRINTING

SET

CALLER ID LIST

BROADCAST LIST

PRINTER TEST

JOURNAL REPORT

TEL NO. LIST

SETUP LIST

EASY DIAL

2.PRINT REPORT

You can print out the following lists and reports for your reference.

Setup list: provides you with the current settings of the basic and advanced programming features (p. 67–73).

Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory. The telephone number codes are as shown below.

P: A pause has been entered. F: A recall has been entered.

Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 34).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (p. 85).

Broadcast programming list: provides you with names and telephone numbers which are stored in the broadcast feature (p. 37).

Caller ID list (KX-FP85 only): keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed automatically after every 30 callers (p. 28).

Page 89

Specifications

* Transmission speed depends upon the contents of the pages,

resolution, telephone line conditions and capability of the other party’s machine.

** Transmission speed mentioned here is based upon the ITU-T

No. 1 Test Chart and original mode. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.

*** Recording time may be reduced by the calling party’s

background noise.

Note:

●

Any details given in these instructions are subject to change without notice.

●

The pictures and illustrations in these instructions may vary slightly from the actual product.

ITU-T No. 1 Test Chart

Technical data about this product!

Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm in width / Max. 600 mm in length Effective Scanning Width: 208 mm Recording Paper Size: A4:210 mm x 297 mm Effective Printing Width: 202 mm Transmission Time*:

■

KX-FP81: Approx. 12 s/page (Original mode)**

■

KX-FP85: Approx. 8 s/page (Original mode)**

Scanning Density: Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm –“STANDARD” mode

7.7 lines/mm –“FINE”/“HALF TONE” mode

15.4 lines/mm –“SUPER FINE” mode

Halftone Level: 64-level Scanner Type: Contact Image Sensor (CIS) Printer Type: Thermal Transfer on plain paper Data Compression System:

Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)

Modem Speed:

■

KX-FP81: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

■

KX-FP85: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps;

Automatic Fallback

Operating Environment: 5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity) Dimensions (H x W x D): 185 mm x 345 mm x 276 mm Mass (Weight): Approx. 3.75 kg Power Consumption: Standby: ■KX-FP81: Approx. 5 W

■

KX-FP85: Approx. 6 W Transmission: Approx. 20 W Reception: Approx. 40 W

(When receiving a 20% black document)

Copy: Approx. 40 W

(When copying a 20% black document)

Maximum:

Approx. 120 W (When copying a 100% black document)

Power Supply: 220–240 V AC, 50/60 Hz Memory Capacity: Voice memory (KX-FP85 only):

Approx. 18 minutes of recording time including greeting message

***

Fax memory: Approx. 28 pages of memory reception

Approx. 25 pages of memory transmission

(Based on the ITU-T No. 1 Test Chart in standard resolution,

without using the Error Correction Mode.)

Page 90

Index

Index!

A Accessories . . . . . . . . . . . . . . . . . . . .8

Advanced features . . . . . . . . . . .69–73

Alert

(Memory reception)(Feature #44)

.42, 71

(Message)(Feature #42) . . . . . . . .71

(Recording time)(Feature #43) . . .71

AUTO ANSWER mode . . . . . . . .40, 41

AUTO ANSWER setting (Feature #77)

. .73

Auto disconnection (Feature #49) . . .71

B Basic features . . . . . . . . . . . . . . .67, 68

Broadcast programming list . . . . . . . .88

Broadcast sending report . . . . . . . . .39

Broadcast transmission . . . . . . . .36–39

C Call counter . . . . . . . . . . . . . . . . . . .58

Caller ID list (Feature #26) . . .28, 69, 88 Caller’s recording time (Feature #10)

.67

Character table . . . . . . . . . . . . . .17, 23

Cleaning . . . . . . . . . . . . . . . . . . .84, 85

Collated copy . . . . . . . . . . . . . . . . . .52

Communication messages . . . . . . . .74

Connecting tone (Feature #76) . . . . .73

Connections . . . . . . . . . . . . . . . . . . .14

Copy . . . . . . . . . . . . . . . . . . . . . .52, 53

D Date and time (Feature #01) . . . .15, 67

Delayed transmission (Feature #25)

. .69

DIGITAL SP-PHONE button . . . . .20, 31

Directory feature . . . . . . . . . . . . . . . .22

Display

(Contrast)(Feature #39) . . . . . . . .70

(Error messages) . . . . . . . . . .75, 76

Distinctive Ring Service

(Feature #31) . . . . . . . . . . . . .50, 70

Document feeder . . . . . . . . . . . . . . .84

Document jam . . . . . . . . . . . . . . . . . .83

Document size . . . . . . . . . . . . . .33, 89

E EASY DIAL

(Making a voice call) . . . . . . . . . . .25

(Selecting characters) . . . . . . . . . .23

(Sending faxes) . . . . . . . . . . . . . .32

(Storing) . . . . . . . . . . . . . . . . .22–24

ECM selection (Feature #68) . . . . . . .72

Enlarge copy . . . . . . . . . . . . . . . .54, 55

Error messages . . . . . . . . . . . . . .74–76

Extension telephone . . . . . . . . . .47, 49

F Facsimile telephone number

(Feature #03) . . . . . . . . . . . . .18, 67

FaxAbility . . . . . . . . . . . . . . . . . . . . .50

Fax activation code (Feature #41) . . .70

Fax auto redial . . . . . . . . . . . . . . . . .33

FAX ONLY mode . . . . . . . . . . . . .40, 43

FAX ONLY ring count

(Feature #06) . . . . . . . . . . . . . . . .67

Fax pager

(Feature #70)

. . . . . . . . . .73

Fax Stream Duet . . . . . . . . . . . . . . . .50

Fax voice guidance (Feature #47) . . .71

Fax voice guide . . . . . . . . . . . . . . . . .35

Feature programming . . . . . . . . .66–73

Feeder pressure . . . . . . . . . . . . . . . .83

Film . . . . . . . . . . . . . . . . . . . . .8, 86, 87

Friendly reception (Feature #46)

. .42, 71

G Greeting message

(Message transfer) (Feature #61) .65

(TAD/FAX) . . . . . . . . . . . . . . .55–57

(TEL/FAX) . . . . . . . . . . . .46, 47, 56

H HELP button . . . . . . . . . . . . . . . . . . . .9

Hyphen button . . . . . . . . . . . . . . .22, 23

I Incoming message monitor

(Feature #67) . . . . . . . . . . . . . . . .72

Ink film . . . . . . . . . . . . . . . . . .8, 86, 87

Insert button . . . . . . . . . . . . . . . .16, 17

J Jams . . . . . . . . . . . . . . . . . . . . . .82, 83

Journal report (Feature #22) .34, 69, 88

L List / Report

(Broadcast programming) . . . . . . .88

(Broadcast sending) . . . . . . . . . . .39

(Caller ID) . . . . . . . . . . . . 28, 69, 88

(Journal) . . . . . . . . . . . . . .34, 69, 88

(Power down) . . . . . . . . . . . . . . . .81

(Printer test) . . . . . . . . . . . . . . . . .88

(Sending) . . . . . . . . . . . . . . . .34, 67

(Setup) . . . . . . . . . . . . . . . . . . . . .88

(Telephone number) . . . . . . . . . . .88

Logo (Feature #02) . . . . . . . . . . .16, 67

M Melody ring (Feature #71) . . . . . . . . .73

Memory reception alert

(Feature #44) . . . . . . . . . . . . .42, 71

Memory transmission . . . . . . . . . . . .35

Message alert (Feature #42) . . . . . . .71

Page 91

Index

Message transfer (Feature #60) . . . .72

MONITOR button . . . . . . . . . . . . . . .20

Mute . . . . . . . . . . . . . . . . . . . . . . . . .20

O Overseas transmission mode

(Feature #23) . . . . . . . . . . . . . . . .69

P Pager call (Feature #70) . . . . . . . . . .73

Paper jam . . . . . . . . . . . . . . . . . . . . .82

Paper tray . . . . . . . . . . . . . . . . . . . . .12

PAUSE button . . . . . . . . . . . . . . . . . .21

Power down report . . . . . . . . . . . . . .81

Power failure . . . . . . . . . . . . . . . . . . .81

Power supply . . . . . . . . . . . . . . .14, 89

Printer test list . . . . . . . . . . . . . . . . . .88

Printing paper size . . . . . . . . . . . . . .89

Printing reports . . . . . . . . . . . . . . . . .88

Problem solving . . . . . . . . . . . . . .77–80

Programmable features . . . . . . . .66–73

Q QUICK SCAN button . . . . . . . . . .35, 52

R RECALL button . . . . . . . . . . . . . . . . .21

Receiving

(Fax) . . . . . . . . . . . . . . . . . . . . . .42

(Setting) . . . . . . . . . . . . . . . . .40, 41

Receiving alert (Feature #44) . . . . . .71

Receiving reduction (Feature #36) . . .70 Recording

(Greeting message) . . . . . . . . . . .56

(Memo message) . . . . . . . . . . . . .60

(Telephone conversation, two-way)

.60

Recording paper . . . . . . . . . . . . .13, 89

Recording paper jam . . . . . . . . . . . . .82

Recording time alert (Feature #43) . .71 Recording time for TAD/FAX greeting

message (Feature #54) . . . . . . . .71

Redial . . . . . . . . . . . . . . . . . . . . .20, 33

Reduce copy . . . . . . . . . . . . . . . .52, 53

Remote activation ID (Feature #12) . .64

Remote operation card . . . . . . . .61, 62

Remote operation ID (Feature #11) . .68

Replacement film . . . . . . . . . . .8, 86, 87

Reset (Feature #80) . . . . . . . . . . . . .73

Resolution . . . . . . . . . . . . . . . . . . . . .32

Ring count

(FAX ONLY) (Feature #06) . . . . . .67

(Silent fax recognition) (Feature #30)

.47, 69

(TAD/FAX) (Feature #06) . . . .54, 67

(TEL/FAX) (Feature #78) . . . .47, 73

Ringer volume . . . . . . . . . . . . . . . . . .19

S Sending report (Feature #04) . . . .34, 67

Set default (Feature #80) . . . . . . . . .73

Setup list . . . . . . . . . . . . . . . . . . . . . .88

Silent fax recognition ring

(Feature #30) . . . . . . . . . . . . .47, 69

Specifications . . . . . . . . . . . . . . . . . .89

Storing

(Broadcast) . . . . . . . . . . . . . .37, 38

(Caller information) . . . . . . . . . . . .29

(EASY DIAL) . . . . . . . . . . . . .22–24

T TAD/FAX mode . . . . . . . . . . . . . .40, 54

TAD/FAX ring count (Feature #06)

. .54, 67

TEL mode . . . . . . . . . . . . . . . . . .41, 42

TEL/FAX delayed ring count

(Feature #78) . . . . . . . . . . . . . . . .73

TEL/FAX mode . . . . . . . . . . .41, 46, 47

Telephone number list . . . . . . . . . . . .88

Thermal head cleaning . . . . . . . . . . .85

Toll saver . . . . . . . . . . . . . . . . . .54, 67

TONE button . . . . . . . . . . . . . . . . . . .21

Transmission

(Broadcast) . . . . . . . . . . . . . . .36–39

(EASY DIAL) . . . . . . . . . . . . . . . .32

(From memory) . . . . . . . . . . . . . .35

(Manually) . . . . . . . . . . . . . . . . . .32

(Voice guide) . . . . . . . . . . . . . . . .35

Transmittable document . . . . . . . . . .33

V Voice call

(Answering) . . . . . . . . . . . . . . . . .20

(EASY DIAL) . . . . . . . . . . . . . . . .25

(Making) . . . . . . . . . . . . . . . . . . . .20

Voice contact . . . . . . . . . . . . . . . . . .31

Volume . . . . . . . . . . . . . . . . . . . . . . .19

Page 92

PFQX1462ZA WM0900NK0

Kyushu Matsushita Electric Co., Ltd.

1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan