Panasonic KX-FP81AL, KX-FP85AL User Manual

The pictured model is KX-FP81.

Please read these Operating Instructions before using the unit and save for future reference.

Operating Instructions

Compact Plain Paper FAX

Model No. KX-FP81AL

KX-FP81NZ

Compact Plain Paper FAX with

Telephone Answering System

Model No. KX-FP85AL

KX-FP85NZ

KX-FP81AL/KX-FP85AL - for Australia KX-FP81NZ/KX-FP85NZ - for New Zealand

KX-FP81 Available

Available

Not available

Available

KX-FP85

Facsimile, Telephone

and Copier

Answering Device

Features

Model

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilising these convenient features, you can maximize the effectiveness of this unit.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●

KX-FP81AL and KX-FP85AL are designed for the Australian network.

●

KX-FP81NZ and KX-FP85NZ are designed for the New Zealand network.

Model difference

Note:

●

A suffix “AL” or “NZ” in the model number will be omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP81.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

For Australian users

Warning:

●

This equipment will be inoperable when mains power fails.

●

When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you: A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

●

No “000” or other calls can be made from this device during a mains power failure.

For New Zealand users

Warning:

●

WHEN AFAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELYAND RETURN THIS UNIT TO AN AUTHORISED SERVICE CENTRE.

●

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.

●

NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING AMAINS POWER FAILURE.

IMPORTANT NOTICE

Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

Notice:

●

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

●

This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.

●

This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.

●

Not all telephones will respond to incoming ringing when connected to the extension socket.

Instructions to customer

Installation

Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises.

To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert the plug of your Permitted Attachment into the socket and use your equipment.

f the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing

it.

To do this proceed as follows:

1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)

2. Remove screw “B” and withdraw the plug. (See Fig. 2.)

3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is too long, increase the hole depth or replace the screw with one 5 mm shorter.)

4. Replace socket cover and tighten screw “A”. (See Fig. 4.)

SOCKET

SCREW “A”

PLUG

Fig. 1

TELEPHONE CORD

Connect to the PLUG as shown in Fig. 1.

( )

SCREW “B”

Fig. 2

SCREW “B”

Fig. 3

SOCKET

SCREW “A”

Fig. 4

If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment, your installation is completed.

You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases a new socket will need to be installed.

Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for operation with your telephone service. It should be returned to the store where purchased.

Service difficulties

If at any time a fault occurs on your telephone service carry out the following checks before you call for service:

●

Disconnect the Permitted Attachment and try using the service with the normal telephone.

●

If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.

●

If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for attention.

You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service. Its construction or internal circuit must not be modified in any way without permission.

Important information (for Australian users)!

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date and time, your logo and facsimile telephone number. . . . . . . . . 15

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

TONE button (KX-FP81AL/KX-FP85AL only). . . . . . . . . . . . . . . . . . 21

EASY DIAL Storing names and telephone numbers in the EASY DIAL directory . 22

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 25

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 26

(KX-FP85 only) Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 28

Storing caller information in the EASY DIAL directory . . . . . . . . . . . 29

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 31

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 32

Sending a fax with the voice guide (KX-FP85 only) . . . . . . . . . . . . . 35

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 37

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43

Using the unit with an answering machine (KX-FP81 only) . . . . . . . 44

To use the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit). . . . . . . . . . . . . . . . . . 46

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 48

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Receive polling (retrieving a fax placed on another fax machine). . . 49

Distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Pager call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 83

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Answering Device

(KX-FP85 only)

Setup

TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 54

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 56

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 57

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Recording Memo message (leaving a message for others or yourself) . . . . . . . 60

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 62

Option Transferring recorded messages to another telephone . . . . . . . . . . 64

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Accessories

2 rolls – 216 mm x 50 m

Included accessories!

Power cord............................1 Telephone line cord ...............1

(for KX-FP81AL/KX-FP85AL only)

Paper tray ..............................1

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Handset cord.........................1

Accessory information!

Model No. Item Specifications

●

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages. We recommend that you buy full size replacement film – 50 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53A or KX-FA55A.

KX-FA55A Replacement film

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

Ink film...................................1

(complimentary test ink film)

—The ink film is pre-installed.

Operating Instructions...........1

Handset.................................1

Telephone plug......................1

(KX-FP81AL/KX-FP85AL only)

1 roll – 216 mm x 50 mKX-FA53A Replacement film

Telephone line cord ...............1

(for KX-FP81NZ/KX-FP85NZ only)

(New Zealand type plug)(Modular type plug)

Help Button

Help function!

You can print a quick reference for assistance as follows.

Press .

Display:

Rotate until the desired item is displayed.

EASY DIAL

ROTATE & SET

HELP

■ For KX-FP81

1. How to set the date, time, your logo and fax number

2. How to program the features

3. How to store names in the EASY DIAL

directory and how to dial them

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

Press .

PRINTING

SET

6.REPORTS

5.COPIER

4.FAX RECEIVING

3.EASY DIAL

2.FEATURE LIST

1.QUICK SET UP

■ For KX-FP85

1. How to send faxes with the voice guide

2. How to set the date, time, your logo and fax number

3. How to program the features

4. How to store names in the EASY DIAL

directory and how to dial them

5. Help with problems operating the answering device

6. Help with problems receiving faxes

7. How to use the copier function

8. List of available reports

9. How to use the Caller ID service

Press .

PRINTING

SET

9.CALLER ID

8.REPORTS

7.COPIER

6.FAX RECEIVING

5.TAD OPERATION

4.EASY DIAL

3.FEATURE LIST

2.QUICK SET UP

1.SEND GUIDE

SET

HELP

Display

EASY DIAL

Finding the Controls

■

For KX-FP81

Location!

IQ-FAX

TONE

MONITOR

REDIAL /PAUSE

RECALL

START

FAX

STOP

DIRECTORY

PROGRAM

SET

HELP

VOLUME

COLL AT E

RESOLUTION

QUICK SCAN

MUTE

MEMORY% ON

AUTO ANSWER

Dial keypad

●

To redial the last number

dialled (p. 20, 33).

●

To insert a pause during

dialling (p. 21).

●

To store or edit names

and telephone numbers (p. 22, 24).

●

To dial without

lifting the handset.

●

To search for a stored name (p. 25, 32).

●

To select the features/feature settings during

programming (p. 66).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or cancel programming.

●

For voice muting (p. 20).

●

To turn on/off the AUTO

ANSWER mode (p. 40, 41).

●

To print a quick reference (p. 9).

Display

●

To initiate or exit programming.

●

To select a resolution (p. 32).

●

To choose “Collated” (sorted) in the copy mode (p. 52).

●

To adjust volumes (p. 19).

●

To select an enlargement/reduction rate in the copy mode (p. 52, 53)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 35, 52).

●

To use the recall feature (p. 21)

TONE

●

To change from pluse to

tone during dialling (p. 21) (KX-FP81AL only).

Finding the Controls

■

For KX-FP85

CCOOLLLLAATTEE

RECALLRECALL

SEARCHSEARCH

●

To redial the last number

dialled (p. 20, 33).

●

To insert a pause during

dialling (p. 21).

●

To store or edit

names and telephone numbers (p. 22, 24).

●

For quick playback

(p. 58).

●

For speakerphone

operation.

●

To use the recall feature

(p. 21)

●

To record your own

greeting messages (p. 56).

●

To record memo messages

or telephone conversations (p. 60).

●

To erase recorded

messages (p. 59).

●

To initiate fax transmission,

reception or copying.

●

To store a setting during

programming.

●

To stop an operation or

cancel programming.

●

To select a resolution (p. 32).

●

For slow playback (p. 58).

●

To play recorded

messages (p. 58).

●

To search for a stored name

(p. 25, 32).

●

To select the features/feature settings during programming (p. 66).

●

For the Caller ID

service

(p. 27–30).

Dial keypad

●

For voice muting (p. 20).

●

To turn on/off the AUTO

ANSWER mode (p. 40, 41).

●

To print a quick reference (p. 9).

Display

●

To initiate or exit programming.

●

To choose “Collated” (sorted) in the copy mode (p. 52).

●

To adjust volumes (p. 19).

●

To select an enlargement/reduction rate in the copy mode (p. 52, 53)

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 35, 52).

TTOONNEE

●

To change from pluse to

tone during dialling (p. 21) (KX-FP85AL only).

Paper tray

Slot

Tab

Slot

Back cover open button

Back cover

Tension bar

Recording paper entrance

Paper tray

Document entrance

Speaker

(Left side of the handset cradle)

Document guides

Front cover

Document exit

Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Microphone (KX-FP85 only)

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

Finding the Controls / Setup

Removing the information leaflet!

Open the front cover by pulling up the centre part.

Remove and read the information leaflet.

Close the front cover securely.

Information leaflet

Centre part

Front cover

Note:

●

The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Overview!

* The pictured model is KX-FP85.

Paper tray!

Insert one tab on the paper tray into one slot on the back of the unit ( ) and then insert the other tab into the other slot ( ).

Note:

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Setup

Note for recording paper:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured.

●

Avoid paper that is coated, damaged or wrinkled.

Note:

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Recording paper!

A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m2paper or 30 sheets of 90 g/m2paper.

Fan the stack of paper to prevent a paper jam.

Pull the tension bar forward and hold open while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Tab

Tension bar

Stack of paper

Correct

Incorrect

Adding paper

1. Pull the tension bar forward and hold open while

removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Setup

Connections!

Power cord

To the power outlet (220–240 V, 50/60 Hz)

Handset cord

Telephone line cord

■

KX-FP81AL/FP85AL users

To the single telephone line

Telephone plug

(KX-FP81AL/KX-FP85AL only)

Connect to “LINE”.

■

KX-FP81NZ/FP85NZ users

To the single telephone line

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If you want to connect an answering machine to the unit, see page 44 (KX-FP81 only).

Setup

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM :Panasonic Fax

Example:

FAX NO. :1234567 Feb. 26 2000 09:02AM P1

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad. Example: Aug. 10, 2000

Press .

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Pres

s to select “AM” or “PM”.

Example: 3:15AM

1. Press .

2. Press until “PM” is displayed.

TIME: 0

3:15PM

TIME: 0

3:15AM

1 50 3

TIME: 12:00AM

SET

M:08/D:10/Y:00

00 1 08 0

M:01/D:01/Y:00

SET

SET DATE & TIME

0 1

1.SYSTEM SET UP

SET

STOP

Display

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Note:

●

You can enter your number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

EASY DIAL

Press .

SETUP ITEM [ ]

SET

Setup

SET

STOP

Display

MUTE

(Insert)

(Hyphen)

(Delete)

RECALL

EASY DIAL

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM [ ]

SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

SET

YOUR LOGO

0 2

1.SYSTEM SET UP

Setting your logo

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the

position to the right of where you want to insert the character.

2. Press (Insert) to insert a space and enter the character.

MUTE

Note:

●

You can enter your logo by rotating

(see next page).

EASY DIAL

The logo can be your company, division or name.

Setup

1 2

3 4 5 6 7 8

9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

SET

NO.=1234567

NO.=

SET

YOUR FAX NO.

0 3

1.SYSTEM SET UP

SET

STOP

Display

(Hyphen)

(Delete)

RECALL

EASY DIAL

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the

button replaces it with a space. Example (using the dial keypad): +64 9 1234567 Press .

●

To enter a hyphen in a telephone number, press

(Hyphen).

RECALL

219 646 73 4 5

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Volumes

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

■

To turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

■

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

3 levels (high to low) are available.

While using the handset,

press or .

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP85 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP85 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

SET

YES:SET/NO:STOP

RINGER OFF= OK?

SET

Display

Making and Answering Calls

Press / or lift the handset.

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone (KX-FP85) or speak with the handset.

When finished talking, press

(KX-FP85) or replace

the handset.

Note for KX-FP81AL/KX-FP85AL only:

●

The dialing mode is set to “TONE” as a default setting. If you cannot dial, change to “PULSE” with feature #13 (p.68).

DIGITAL SP-PHONE

TEL=2345678

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

Handset

Display

Microphone (KX-FP85)

(KX-FP81)

(KX-FP85)

DIGITAL SP-PHONE

MUTE

To redial the last number

1. Lift the handset, or press /

2. Press .

■ For KX-FP81NZ/KX-FP85NZ only

●

If the line is busy when using the /

button, the unit will

automatically redial the number twice.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

DIGITAL SP-PHONE

MONITOR

REDIAL/PAUSE

DIGITAL SP-PHONE

MONITOR

Voice calls - making!

To mute your voice to the other party

1. Press during a telephone conversation

using or the handset.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press again.

MUTE

<MUTE>

DIGITAL SP-PHONE

MUTE

Speakerphone operation

(KX-FP85 only)

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using

or .

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

, then replace the

handset.

DIGITAL SP-PHONE

Voice calls - answering!

When the unit rings, press

(KX-FP85) or lift the

handset.

When finished talking, press

or replace the

handset.

DIGITAL SP-PHONE

Handset

MUTE

Display

(KX-FP85)

DIGITAL SP-PHONE

Microphone (KX-FP85)

Making and Answering Calls

RECALL

REDIAL/PAUSE

RECALL and PAUSE buttons!

Note:

●

PAUSE can be stored into a telephone number in the EASY DIAL directory.

RECALL button

The button allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting. For further details, contact your host exchange supplier or local telephone company.

■

For KX-FP81NZ/KX-FP85NZ only

The button also functions like the hookswitch on a regular telephone. If you misdial a telephone number, press the

button firmly.

RECALL

Entering pauses

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

When the button is pressed during dialling, a pause will be inserted.

REDIAL/PAUSE

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

TONE button (KX-FP81AL/KX-FP85AL only)!

TONE

TONE button

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to the pulse mode.

TONE

Note:

●

TONE can be stored into a telephone number in the EASY DIAL directory.

EASY DIAL

Storing names and telephone numbers in the EASY DIAL directory!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on the next page.

Example:

Press .

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

SET

RECALL

NO.=5552233

NO.=

SET

NAME=Alice

NAME=

EASY DIAL

PRESS DIR.PROG.

USE EASYDIAL OR

DIRECTORY PROGRAM

STOP

(Hyphen)

(Delete)

DIRECTORY PROGRAM

RECALL

SET

Display

(Insert)

MUTE

EASY DIAL

Helpful hint:

●

You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 88).

Note:

●

When the following message is displayed in step 6, you can only store 5 more items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 24).

●

A hyphen or a space entered in a telephone number counts as two digits.

EASY DIAL FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the incorrect character/number, and make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete and press .

STOP

EASY DIAL

2 3 4 5 6 7 8

9 0

RECALL

STOP

MUTE

Keys Characters

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? |

A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

EASY DIAL

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

To cancel erasing, press .

Press .

●

The stored name and number are deleted.

DELETED

SET

STOP

YES:SET/NO:STOP

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

EASY DIAL

STOP

DIRECTORY PROGRAM

Display

(KX-FP85 only)

EASY DIAL

ERASE

SET

Erasing a stored name and number

Note:

●

You can use the following method to erase

(KX-FP85 only).

1. Rotate until the desired

name is displayed.

2. Press .

3. Press .

ERASE

EASY DIAL

SET

EASY DIAL

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 23.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

NO.=0123456

SET

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

Editing a stored name and number

Edit the telephone number. For further details, see page 22.

Press .

REGISTERED

SET

EASY DIAL

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 22).

Rotate until the desired name is displayed.

Example:

Press / or lift the handset.

●

The unit will start dialling automatically.

When the other party answers, talk into the microphone (KX-FP85) or speak with the handset.

When finished talking, press

or replace the

handset.

DIGITAL SP-PHONE

TEL=<Lisa>

DIALING

DIGITAL SP-PHONE

MONITOR

Lisa

EASY DIAL

Handset

Display

(KX-FP85)

DIGITAL SP-PHONE

(KX-FP81)

STOP

MONITOR

Microphone (KX-FP85)

EASY DIAL

Helpful hint:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 88).

Note:

●

If the desired name has not been stored, press

and dial the number manually.

STOP

To confirm the stored items on the display

1. Rotate until the desired name is

displayed.

Example:

2. Press or .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

STOP

4567890

Kim

EASY DIAL

To search for a name by initial

Example: If you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 23).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters or numbers), press in step 2.

STOP

Lisa

EASY DIAL

Larry

Alan

EASY DIAL

Caller ID

(KX-FP85 only)

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

How Caller ID is displayed

The calling party’s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

For KX-FP85AL

Example:

For KX-FP85NZ

Example:

The unit will automatically store the caller’s information (telephone number, name and the time of the call). You can view the caller ’s information (see next page) and print the caller ID list (p. 28).

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the unit will show the following.

Display:

OUT OF AREA

PRIVATE CALLER

Chris Horner

1234567890

The caller dialled from an area which does not provide a Caller ID service.

The caller requested not to send their information.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

Caller ID

EASY DIAL

Display

CALLER ID SEARCH

STOP

EASY DIAL

STOP

EASY DIAL

(KX-FP85 only)

Viewing caller information on the display

Once a call is received, the caller’s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.

Press .

Example (2 new calls are received):

Rotate to the right (clockwise).

●

Press to stop viewing.

CALLER ID SEARCH

Display:

The display will show the most recent caller’s number.

2 NEW CALLS

USE EASY DIAL

Note:

●

If you want to know the caller’s phone number, the date/time of the call and the caller’s name, press or repeatedly while the display shows the number.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

For KX-FP85AL

Example:

WENDY ROBERTS

3456789012

KX-FP85NZ

For

Example:

3456789012

Mar. 14 10:30AM

To search for caller information

●

Confirming caller information using the Caller ID list

The unit will store caller information of up to 30 calls (Caller ID list). — To print the Caller ID list manually, see page 88. — This list will be printed out automatically after every 30 new calls.

Mar. 14 10:30AM

If you rotate to the left, the display will show from the reviewed calls. If the unit could not receive name, the unit will show:

NO NAME RCVD

After the last new call has been displayed, the unit will show:

END OF NEW CALL

After all calls are displayed, the unit will show:

END

If no calls have been received, the unit will show:

This feature is set to “ON” as a default with feature #26 (p. 69). If you select “OFF”, the unit will not print the list automatically but will store the records of received calls.

NO CALLER DATA

WENDY ROBERTS

FAX START

DIGITAL SP-PHONE

EASY DIAL

CALLER ID SEARCH

Caller ID

Display

DIGITAL SP-PHONE

CALLER ID SEARCH

FAX START

EASY DIAL

Handset

Sample of a Caller ID list

(KX-FP85 only)

CALLER ID LIST

NEW

NO.

NAME

0102WENDY ROBERTS

ALLAN STONE

OLD

NO.

NAME

01 MIKE TIMAR

NEW: Shows a call you have not yet viewed. OLD:

Shows a call you have already viewed.

Note:

●

When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

TELEPHONE NUMBER

3456789012 4567890123

TELEPHONE NUMBER

9876543210

Calling back using caller information

You can easily call back a caller using the stored caller information.

Mar. 14 2000 10:37AM

TIME OF CALL

Mar. 14 10:30AM Mar. 13 08:35AM

TIME OF CALL

Mar. 11 09:35AM TEL

FAX: Facsimile reception TAD: Telephone answering device responded. TEL: Telephone call received. (blank): Not answered.

ANSWER FAX

TAD

ANSWER

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The caller’s information does not include a telephone number.

Press .

Rotate until the desired

telephone name or number is displayed.

For KX-FP85AL

For KX-FP85NZ

●

To confirm the name or number, press or repeatedly.

Press or lift the

handset.

●

The unit will start dialling automatically.

●

To send a fax – insert the document FACE DOWN and press . See pages 32 and 33 for details.

Example:

Display:

Example:

2 NEW CALLS

USE EASY DIAL

ALLAN STONE

4561032238

+ 64 hidden pages