Panasonic KX-FP300E, KX-FP320E User Manual

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Page 1

Quick Start

Initial Preparation Telephone Fax/Copy Answering Device Help General Information

To get started,

please read the

Quick Start section

(p. 4 – 13).

Plain Paper Facsimile

Plain Paper FAX with Answering Machine

Model No.

KX-FP300E

Model No.

KX-FP320E

Multi-Function Plain Paper Facsimile

Model No.

KX-FM330E

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

The pictured model is KX-FP300.

This unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use.

By utilizing these convenient features, you can maximize the effectiveness of this unit.

For future reference

Date of purchase Serial number

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

Note that the images of copied or received documents will remain on the used film. Use discretion when disposing of the used film.

●

Do not rub or use an eraser on the printed side, as the print may smear.

Model difference

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Features

Model

KX-FP300

Available Available Available

Not available

Available Available

Not available Not available

Available

KX-FP320

KX-FM330

Facsimile, Telephone

and Copier

Answering Device

Scanner, PC-Fax

and Printer

Note:

●

A suffix “E” in the model number is omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP300.

Page 3

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Fax this form to

08701 583250 and we will fax back to confirm receipt of

your details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

●

We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

●

We will send you a reply fax to confirm your registration and the correct operation of your unit.

●

If you have any problems, please call us on 08701 580560.

Your name

Company name (if applicable)

Your address

Your postcode

Telephone no.

Model no.

Serial no.

Fax no.

Month YearDay

Date of purchase

Page 4

✄

Fax to 08701 583250

TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom.

2. This product is approved for use only on the United Kingdom’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

3. You should complete the registration form overleaf and fax it to us within 7 days of purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and paper trays or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

6. In the event of a failure, please take the following action; a. Refer to the “Help” section of your instruction manual in order to identify and

possibly correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560.

7. In the event the helpline cannot resolve the problem, a like for like exchange fax will be dispatched overnight (if the call is received before 4pm) or, by a mutually convenient arrangement. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges, see Condition 4).

. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution towards repair costs.

. This warranty applies to the original purchaser only and is not transferable.

. The warranty period applicable to this product shall be 12 months from the date of

purchase.

Page 5

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from the main unit outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example: near a bath tub, wash bowl, kitchen sink or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. This product is supplied with a moulded plug. This plug has three conductors. If the type of moulded plug does not fit your socket contact an electrician to replace your socket. Do not modify the connection this may make the product unsafe.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload mains outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this product, but take it to a qualified engineer when maintenance or repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect re-assembly could cause electric shock when the unit is subsequently used.

13. Unplug this unit from the mains outlet and refer servicing to qualified service personnel when the following conditions occur: A.When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by a qualified technician.

E.If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones, except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

Page 6

Quick Start

Installation

Remove the shipping tape from the unit and paper stacker, and install as follows.

Shipping tape

Film cartridge (p. 25, 26)

A. Slide the cover open lever forward. B. The cover is under tension to improve print

quality. Pull up hard enough to open.

C. Lift out the film cartridge and remove the leaflet

from the unit.

D. If the film in the film cartridge is slack, tighten it

by winding the bottom side gears.

Incorrect

E. Install the film cartridge into the unit. F. Make sure that the blue label on the

cartridge matches the one on the unit.

G. Close the cover securely by pushing

down on both ends.

Correct

Tight

Blue label

Cover

Cover open lever

Bottom side gears

Blue labels

Blue gear

Leaflet

Page 7

Quick Start

Tab

Bottom

Slots

Recording paper set lever

Recording paper

(p. 28, 29)

Pull the recording paper set lever forward.

B. Fan the stack of paper to prevent

a paper jam and insert the paper into the paper tray.

C. Move the recording paper set

lever back.

Paper stacker (p. 27)

A. Lift the front of the unit, insert

the paper stacker into the slots and slide it until it stops.

Paper tray (p. 28)

A. Open the paper tray.

B. Insert the two tabs on the

paper tray into the slots on the back of the unit.

Page 8

Quick Start

Connections

●

For further details, see page 30.

EXT jack is only for KX-FP300

Peel off the tape on the EXT jack and connect the cord.

Handset cord

Telephone line cord

To B.T. socket

Mains lead

A. Connect to the unit. B. Connect to the handset.

Answering machine (not included) For further details, see page 71. (KX-FP300 only)

A. Connect to “LINE” on the unit. B. Connect to B.T. socket.

A. Connect to the unit. B. Connect to Household Mains Supply.

To Household Mains Supply (220–240 V, 50 Hz)

Page 9

Quick Start

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

●

For further details, see page 37.

●

If you are having trouble, see page 115.

Voice calls - making/answering

Voice calls - making

Lift the handset.

When finished talking, replace the handset.

Dial the number.

●

For further details, see page 36.

●

If you are having trouble, see page 115.

Page 10

Quick Start

Faxes - sending/receiving

Faxes - sending

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Press .

START/SET/COPY

Dial the fax number.

Adjust the width of the document guides to the size of the document.

Insert the document until the unit grabs the document and a single beep is heard.

●

For further details, see page 54.

●

If you are having trouble, see pages 115 and 116.

Page 11

Quick Start

Faxes - receiving

When the unit rings, lift the handset.

Replace the handset.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

START/SET/COPY

●

For further details, see page 70.

●

You can select the way to receive calls according to your needs. See pages 66 and 67 for KX-FP300. See pages 68 and 69 for KX-FP320/KX-FM330.

●

If you are having trouble, see page 116.

Page 12

Quick Start

Copy - making

●

For further details, see page 91.

●

If you are having trouble, see page 117.

Open the document feeder tray.

Adjust the width of the

document guides to the size of the document.

Insert the document until

the unit grabs the document and a single beep is heard.

●

Make sure the handset

is on the unit.

Press .

START/SET/COPY

Enter the number of copies.

Press .

START/SET/COPY

FACE DOWN

(up to 15 pages)

Page 13

Quick Start

Operating the answering device (KX-FP320/KX-FM330 only)

Setting the unit to receive voice and fax messages automatically

●

For further details, see page 93.

TAD/FAX ON

AUTO ANSWER

Make sure the display shows the following message.

Press .

●

The AUTO ANSWER light will come on.

AUTO ANSWER

TAD/FAX MODE

●

If the display does not show this

message, the setting needs to be changed to the TAD/FAX mode (p. 76).

Page 14

Quick Start

Listening to recorded messages

●

For further details, see page 98.

Press .

●

The new recorded messages

will be played.

■

When the PLAY MESSAGES

indicator flashes

PLAY MESSAGES

Press .

●

All messages will be played.

■

When the PLAY MESSAGES

indicator lights

FLASH/LIGHT

PLAY MESSAGES

Page 15

Quick Start

Erasing recorded messages

●

For further details, see page 98.

Press while listening to the message you want to erase.

ERASE

■

Erasing a specific message

Press after listening to all of the messages.

ERASE

Press .

■

Erasing all the messages

Press again.

START/SET/COPY

STOP

●

To stop erasing, press .

Page 16

Table of Contents

Initial

Preparation

Accessories

Help Button Finding the

Controls Setup

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Accessory order information . . . . . . . . . . . . . . . . . . . . . . 17

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Film cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Date and time, your logo and facsimile telephone

number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Telephone

Making and Answering Calls

One-Touch Dial

EASY DIAL

Caller ID

Voice Contact

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 37

TONE, RECALL and PAUSE buttons . . . . . . . . . . . . . . . 38

Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . 39

Storing names and telephone numbers

in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . 40

Making a voice call using the One-Touch Dial . . . . . . . . 42

Storing names and telephone numbers

in the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . 43

Making a voice call using the EASY DIAL directory . . . . . 45

Caller ID service from your phone company . . . . . . . . . . 46

Viewing the Caller ID list on the display . . . . . . . . . . . . . 47

Calling back from the Caller ID list . . . . . . . . . . . . . . . . . 48

Storing telephone numbers in the One-Touch Dial and

EASY DIAL directory from the Caller ID list . . . . . . . . 49

Erasing a number/name from the Caller ID list . . . . . . . . 50

Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Talking to the caller after fax transmission or reception . . 53

Fax/Copy

Sending Faxes

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 54

Sending a fax using the One-Touch Dial . . . . . . . . . . . . 55

Sending a fax using the EASY DIAL directory . . . . . . . . . 56

Sending a fax by following the voice guide

(KX-FP320/KX-FM330 only) . . . . . . . . . . . . . . . . . . . 57

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 58

Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 59

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 60

Delayed transmission (sending a fax at a specified time)

. . . 61

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Page 17

Fax/Copy

Receiving Faxes

Copying

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 66

TEL mode (answering all calls manually) . . . . . . . . . . . . 70

Using the unit with an answering machine (KX-FP300 only) . .

FAX ONLY mode (all calls are received as faxes) . . . . . . 74

TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . 78

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Silent detection (KX-FP300 only)

(receiving faxes from older model fax machines) . . . . 85

Using the unit and a computer on the same line

(KX-FP320/KX-FM330 only)

. . . . . . . . . . . . . . . . . . . . 85

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Auto disconnection (KX-FP300 only) . . . . . . . . . . . . . . . .87

ECM communication . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Pager call - when your unit receives a fax . . . . . . . . . . . . 89

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Polling (retrieving fax documents) . . . . . . . . . . . . . . . . . .90

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Answering

Device

( KX-FP320

KX-FM330 only)

Setup

Greeting

Playing Messages

Recording

Remote Operation

Options

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . . 93

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . 94

Recording your own greeting messages . . . . . . . . . . . . . 95

Checking your own recorded greeting messages . . . . . . 96

Erasing your own recorded greeting messages . . . . . . . . 96

Recording time for the TAD/FAX greeting message . . . . . 97

Listening to recorded messages . . . . . . . . . . . . . . . . . . . 98

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 98

Functions while playing a message (repeating,

skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 99

Memo message (leaving a message for others

or yourself) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . 100

Operating from a remote location . . . . . . . . . . . . . . . . . 101

Setting the remote operation ID . . . . . . . . . . . . . . . . . . 102

From a remote touch tone telephone . . . . . . . . . . . . . . 103

Transferring recorded messages to another telephone

. . 106

Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 109

Incoming message recording time . . . . . . . . . . . . . . . . . 110

Message alert (beeps when a voice message

is received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Recording time alert (beeps when memory is

almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Incoming message monitor . . . . . . . . . . . . . . . . . . . . . . 111

Initial Preparation Telephone Fax/Copy Answering Device Help General Information

Page 18

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Help

Error Messages

Operations

Jams

Ink Film

Cleaning

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 119

Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . 120

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . 122

Sending document does not feed, or multi-feeds . . . . . . 123

How much film you have left . . . . . . . . . . . . . . . . . . . . . 124

Replacing the film or film cartridge . . . . . . . . . . . . . . . . 124

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . 127

General

Information

Print Reports

Fax Voice Guidance

Display Contrast Recall Mode Reset Important

Information Guarantee Features

Summary Specifications

Printing the feature settings, telephone numbers,

journal, printer test list and Caller ID list . . . . . . . . . . 128

Fax voice guidance (KX-FP320/KX-FM330 only) . . . . . . 129

Changing the display contrast . . . . . . . . . . . . . . . . . . . . 130

Setting the recall mode . . . . . . . . . . . . . . . . . . . . . . . . .131

Resetting the advanced features . . . . . . . . . . . . . . . . . 132

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . .135

Condition of guarantee . . . . . . . . . . . . . . . . . . . . . . . . .136

Summary of user programmable features . . . . . . . . . . . 137

Technical data about this product . . . . . . . . . . . . . . . . . 143

Page 19

Initial Preparation

Accessories

Included accessories

Mains lead. . . . . . . . . . . . 1

* You will receive the latest software, therefore the order number may be different to the above. However the

software is still compatible with your product.

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

●

The order numbers listed above are subject to change without notice.

●

For further accessory orders, please contact either your local Panasonic authorised dealer.

To use this unit with your PC (KX-FM330 only)

●

A RS232C cable less than 3 meters long (DB9 Female/DB25 Male) is required to connect to a personal computer. Please purchase at any computer supply store.

Telephone line cord . . . . . 1 Handset. . . . . . . . . . . . . . 1 Handset cord . . . . . . . . . . 1

Paper stacker. . . . . . . . . . 1

Paper tray . . . . . . . . . . . . 1 Film cartridge . . . . . . . . . . 1

(with free starter film)

— The film cartridge is pre-installed.

Panasonic PC Software for

KX-FM330(CD-ROM). . . . 1

PANA LINK Software

Guide. . . . . . . . . . . . . . . . 1

Accessory order information

Note:

●

The film is not reusable. Do not rewind and use the film again.

The free starter film cartridge is only 20 meters long. We recommend that you buy a regular film cartridge (100 m) for continuous use of your unit. For best results, use a Panasonic replacement film cartridge, KX-FA135X or film, KX-FA136X.

Model No. Description Specifications

KX-FA135X Film cartridge

1 cartridge and 1 film (216 mm x 100 m roll) (The film has already been installed in the cartridge.)

KX-FA136X Replacement film

2 films (216 mm x 100 m rolls) (Film only. Use with your original cartridge.)

Order No.

PQJA10013Z

Order No.

PQJA87S

Order No.

PFJXE0305Z

Order No.

PFJA1029Z

Operating Instructions . . . 1

Order No.

PFQX1322Y

Order No.

PFZE1FP300G

Order No.

PFYEF1010AL

Order No.

KX-FA135X

Order No.

PFJK102A1101*

Order No.

PFQX1344Z

For KX-FM330 only

Extension telephone

adaptor . . . . . . . . . . . . . . 1

Order No.

PQJA10058Z

For KX-FP300 only

Page 20

Help Button Help function

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

How to store names in the EASY DIAL directory and how to dial them

3. Help with problems receiving faxes

4. How to use the copier function

. List of available reports

. How to use the Caller ID service

Press .

PRINTING

START/SET/COPY

6.CALLER ID

5.REPORTS

4.COPIER

3.FAX RECEIVING

2.EASY DIAL

1.HOW TO SET UP

PRESS[▼▲]&[SET]

START/SET/COPY

HELP

■

For KX-FP300

HELP

Page 21

Help Button

Initial Preparation

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

How to store names in the EASY DIAL directory and how to dial them

3. Help with problems operating answering device

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

7. How to use the Caller ID service

Press .

PRINTING

START/SET/COPY

7.CALLER ID

6.REPORTS

5.COPIER

4.FAX RECEIVING

3.TAD OPERATION

2.EASY DIAL

1.HOW TO SET UP

PRESS[▼▲]&[SET]

START/SET/COPY

HELP

■

For KX-FP320/KX-FM330

HELP

Page 22

Finding the Controls Location

■

For KX-FP300

HANDSET

MUTE

RECALL

STOP

RESOLUTION

DIRECTORY PROGRAM

START / SET /

COPY

REDIAL /PAUSE

MEMORY%

RINGER / MONITOR

VOLUME

HELP

CALLER ID

COLLATE

FAX ON

AUTO ANSWER

MONITOR

ABC DEF

JKLGHI MNO

TUVPQRS

TONE

WXYZ

●

To print a quick reference (p. 18).

●

For voice muting (p. 36, 37).

●

To redial the last number

dialled (p. 36, 54).

●

To insert a pause during

dialling (p. 38).

Dial keypad

Display panel

●

To adjust volumes (p. 35).

●

To select feature settings

during programming.

●

To select a

resolution (p. 54).

●

To initiate or

exit programming.

●

Recall button (p. 38)

●

To stop an operation

or cancel programming.

●

To change from

pulse to tone during dialling (p. 38).

●

To dial without lifting

the handset.

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

●

For the Caller ID service (p. 47–49).

●

To turn the AUTO ANSWER mode on/off (p. 66).

●

To store or edit names and telephone numbers (p. 40, 43, 44, 49, 63).

●

To choose “Collated” or “Uncollated” in the copy mode (p. 91).

Page 23

Finding the Controls

Initial Preparation

FILM REMAINING

ZOOM

1 6 2 7 3 8

4 9 5

LOWER

BROAD CAST

HYPHEN

INSERT

SECRET

NAME/TEL NO.

FWD

BACK

●

For the One-Touch Dial (p. 40, 42, 55).

●

To search for a stored name (p. 45, 56).

●

To select characters during programming (p. 33, 41).

●

To select the basic features during programming (p. 137).

●

To select an enlargement/reduction rate in the copy mode

(p. 91, 92).

●

To confirm a stored telephone number (p. 45, 46).

●

To select stations 6–10 for the One-Touch Dial

(p. 40, 42, 55).

●

To keep the telephone number secret (p. 40, 41, 43).

●

To insert one character or one space (p. 32, 33, 41).

●

For transmission to multiple stations (p. 63, 64).

●

To insert a hyphen (p. 33, 41).

●

To check the amount of remaining film (p. 124).

Page 24

Finding the Controls Location

■

For KX-FP320/KX-FM330

●

For the Caller ID service (p. 47–49, 51).

●

To print a quick reference (p. 19).

●

To adjust volumes (p. 35).

●

To select feature settings

during programming.

To store or edit names and telephone numbers (p. 40, 43, 44, 49, 63).

To choose “Collated” or “Uncollated” in the copy mode (p. 91).

●

To turn the AUTO ANSWER mode on/off (p. 68, 69).

●

To initiate or

exit programming.

●

To select a

resolution (p. 54).

Display panel

Dial keypad

●

To change from pulse to tone during dialling (p. 38).

●

For slow playback (p. 99).

HELP

VOLUME

RINGER / SPEAKER

ABC DEF

JKLGHI MNO

TUVPQRS

TONE SLOW QUICK

DIGITAL

PHONE

WXYZ

CALLER ID

RECALL

REDIAL /PAUSE

MUTE

MEMORY% CALLS

AUTO ANSWER

TAD/FAX ON

STOP

●

To stop an operation

RESOLUTION

START / SET /

or cancel programming.

DIRECTORY PROGRAM

COLLATE

COPY

●

For quick playback (p. 99).

●

For speakerphone operation.

●

Recall button (p. 38)

●

To redial the last number

dialled (p. 36, 54).

●

To insert a pause during

dialling (p. 38).

●

For voice muting (p. 36, 37).

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

Page 25

Finding the Controls

Initial Preparation

FILM REMAINING

MIC

1 6 2 7 3 8

4 9 5

LOWER

BROAD CAST

HYPHEN

INSERT

SECRET

NAME/TEL NO.

ZOOM

FWD

BACK

MESSAGES

SKIP

REPEAT

ERASE

PLAY MESSAGES

RECORD

●

For the One-Touch Dial (p. 40, 42, 55).

●

To search for a stored name (p. 45, 56).

●

To select characters during programming (p. 33, 41).

●

To select the basic features during programming (p. 140).

●

To skip and/or repeat recorded messages in the

answering device (p. 99).

●

To select an enlargement/reduction rate in the copy mode

(p. 91, 92).

●

To confirm a stored telephone number (p. 45, 46).

●

To select stations 6–10 for the One-Touch Dial (p. 40, 42, 55).

●

To keep the telephone number secret

(p. 40, 41, 43).

●

To insert one character or one space

(p. 32, 33, 41).

●

To talk with the other party when using the speakerphone.

●

For transmission to multiple stations (p. 63, 64).

●

To insert a hyphen (p. 33, 41).

●

To check the amount of remaining film (p. 124).

●

To record your own greeting messages (p. 95).

●

To record memo messages or

telephone conversations (p. 100).

●

To erase recorded messages (p. 98).

●

To erase your own greeting messages (p. 96).

●

To play recorded messages (p. 98).

Page 26

Finding the Controls Overview

* The pictured model is KX-FP300.

Document feeder tray

Document guides

●

To match the width

of the document (p. 54).

Document entrance

Paper tray

Speaker

Paper stacker

Document exit

Recording paper exit

Recording paper entrance

Recording paper set lever

Cover open lever

●

To open the cover.

Cover

Serial interface connector (KX-FM330 only)

●

To connect your PC with a RS232C cable.

For system requirements, see the PANA LINK Software Guide.

Page 27

Setup

Initial Preparation

Film cartridge

The free starter film prints about 60 A4 size pages. A normal film roll prints about 310 A4 size pages. Purchase one of the following full size replacement film kits as soon as possible for continuous use of your Panasonic plain paper fax machine.

Caution:

●

The film can only be used once. When the unit displays “FILM EMPTY”, refill or replace the cartridge. If the film is rewound, the print quality will be greatly reduced, and the unit may jam.

Full size replacement film kits:

●

KX-FA135X Film cartridge Complete kit includes: Film roll, gears and cartridge.

(Prints about 310 A4 size pages.)

●

KX-FA136X Replacement film Two replacement film rolls only. Use these film rolls to refill the cartridge.

(Both rolls print a total of about 620 A4 size pages.)

Remove the shipping tape from the unit.

Slide the cover open lever forward.

The cover is under tension to improve print quality. Pull up hard enough to open.

(continued)

Shipping tape

Cover open lever

Cover

Page 28

Setup

Leaflet

Lift out the film cartridge and remove the leaflet from the unit.

If the film in the film cartridge is slack, tighten it by winding the bottom side gears.

Film cartridge

Installation label

Install the film cartridge into the unit.

Blue gear

Blue labels

Make sure that the blue label on the cartridge matches the one on the unit.

Close the cover securely by pushing down on the dotted area on each side.

Blue label

Bottom side gears

Incorrect Correct

Tight

Film

Page 29

Setup

Initial Preparation

Paper stacker

Remove the shipping tape from the paper stacker.

Lift the front of the unit and insert the paper stacker into the slots.

Paper stacker

Slots

Bottom

Shipping tape

Check that the paper stacker is locked into the centre slots.

Centre slots

Paper stacker

Slide the paper stacker until it stops.

Paper stacker

Page 30

Setup

Recording paper

A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2paper. You may use 60 g/m2to 90 g/m2paper.

Pull the recording paper set lever forward.

Paper tray

Insert the two tabs on the paper tray into the slots on the back of the unit.

●

Do not place the unit in areas where the paper tray may be obstructed by a wall etc.

Paper tray

Tabs

Slots

Open the paper tray.

Paper tray

Recording paper set lever

Page 31

Setup

Initial Preparation

Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray.

●

The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Correct Incorrect

Stack of paper

Paper tray

Note:

●

Avoid paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or those used for resumes.

●

Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Do not reinsert the ejected paper into the recording paper exit.

●

Some paper only accepts print on one side. Try using the other side of the paper if you are not happy with the print quality.

Upper limit

Tab

Move the recording paper set lever back.

Recording paper set lever

Adding paper to the paper tray

1. Pull the recording paper set lever forward.

●

The unit will beep and the following message will be displayed.

Display:

2. Remove the installed paper.

3. Add paper to the removed paper and straighten.

4. Fan the stack of paper and insert it into the paper tray.

5. Move the recording paper set lever back.

CHECK LEVER

Recording paper set lever

Page 32

Setup

Telephone line cord

Handset cord

To B.T. socket

To Household Mains Supply (220–240 V, 50 Hz)

Mains lead

“EXT” jack (KX-FP300 only)

Connections

Connect the handset cord.

Connect the telephone line cord.

Connect the mains lead.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If the following message is displayed when the unit is plugged in, the recording paper set lever will be released.

Display:

Move the lever back (see step 3 on page 29).

●

Telephone line connection is TNV (Telecommunication Network Voltage).

●

KX-FP300 only

You can connect an extension telephone or answering machine to the external telephone jack (EXT) on this unit (p. 71, 83). Avoltage drop of 1.15 V at 40 mA will be introduced between the EXT jack and the B.T. socket. If you have difficulty in making a call or experience problems during a telephone conversation, consult your dealer or our service personnel.

CHECK LEVER

Helpful hints when using an extension telephone (KX-FP300 only):

If you connect an

extension

telephone or answering machine to the facsimile unit, please take note of

the following.

●

When an extension telephone or answering machine is in use, the facsimile unit will show the following message on the display:

When a call is received and you press the MONITOR button on the facsimile unit, the call is switched to the facsimile unit, and the external device will be disconnected.

●

If no sound is heard when you lift the handset of the extension telephone, the facsimile unit is in use.

●

In the TEL/FAX mode, only the facsimile unit will ring. You cannot answer a call with the extension telephone.

EXT. IN USE

Page 33

Setup

Initial Preparation

Date and time, your logo and facsimile telephone number

You should program the date and time, your logo and facsimile telephone number. This information will be

printed on each page transmitted from your unit.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 26 Feb. 1999 04:02PM P1

Example:

Setting the date and time

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct day/month/year by selecting each 2 digits using the dial keypad.

Example: 10 Aug., 1999 Press .

Press .

Enter the correct hour/minute by selecting each 2 digits using the dial keypad. Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

2. Press until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

1503

TIME: 12:00AM

START/SET/COPY

D:10/M:08/Y:99

810 909

D:01/M:01/Y:99

SET DATE & TIME

1.SYSTEM SET UP

Press .

SETUP ITEM [ ]

START/SET/COPY

STOP

START/SET/COPY

EASY DIAL

Note:

●

You can enter the numbers by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

0 1

START/SET/COPY

EASY DIAL

Page 34

Setup

Setting your logo

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next space

and press six times.

Press .

SETUP ITEM [ ]

START/SET/COPY

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

START/SET/COPY

YOUR LOGO

1.SYSTEM SET UP

STOP

INSERT

HYPHEN

(Delete)

START/SET/COPY

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press (One-Touch Dial key 2) to insert a space and enter the character.

INSERT

The logo can be your company, division or name.

Note:

●

You can enter characters by rotating

(see next page).

EASY DIAL

0 2

STOP

Page 35

Setup

Initial Preparation

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

EASY DIAL

Keys Characters

HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) Delete key (To delete a character.)

key (To move the cursor to the left.) key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3 GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’

1 2 3 4 5 6 7 8 9 0

STOP

EASY DIAL

Page 36

SetupSetup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

START/SET/COPY

NO.=1234567

NO.=

START/SET/COPY

YOUR FAX NO.

1.SYSTEM SET UP

STOP

START/SET/COPY

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the button replaces it with a space. Example (using the dial keypad): +234 5678

Press .

EASY DIAL

0 3

2 467 835

STOP

Page 37

Volumes

Initial Preparation

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP320/KX-FM330 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP320/KX-FM330 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

START/SET/COPY

Page 38

Making and Answering Calls Voice calls - making

Lift the handset.

Display:

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=2345678

TEL=

HANDSET MUTE

Handset

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR

REDIAL/PAUSE

DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

(KX-FP300)

MUTE

(KX-FP320/KX-FM330)

To redial the last number

1. Lift the handset.

2. Press .

3. When the other party answers, speak with the

handset.

●

If the line is busy when using the /

button, the unit will

automatically redial the number up to 3 times.

●

During redial, the following will be displayed.

Display:

To mute your voice to the other party

1. Press / during a telephone

conversation using the handset.

Display:

●

The other party cannot hear you, but you can hear them.

To resume the conversation, press /

again.

●

For KX-FP320/KX-FM330

You can also mute your voice to the other party when using .

DIGITAL SP-PHONE

<MUTE>

MUTE

HANDSET MUTE

WAITING REDIAL

DIGITAL SP-PHONE

REDIAL/PAUSE

Hints for the speakerphone operation (KX-FP320/KX-FM330 only)

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Helpful hints:

●

For KX-FP300

You can press instead of lifting up the handset in step 1. Use the handset when the other party answers.

●

For KX-FP320/KX-FM330

You can press instead of using the handset.

MONITOR

DIGITAL SP-PHONE

MONITOR

MUTE

HANDSET MUTE

Page 39

Making and Answering Calls

Telephone

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

Handset

(KX-FP320/KX-FM330)

DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

HANDSET MUTE

(KX-FP300)

MUTE

(KX-FP320/KX-FM330)

To mute your voice to the other party

1. Press / during a telephone conversation using the handset.

Display:

●

The other party cannot hear you, but you can hear them.

To resume the conversation, press /

again.

●

For KX-FP320/KX-FM330

You can also mute your voice to the other party when using .

MUTE

HANDSET MUTE

<MUTE>

MUTE

HANDSET MUTE

Helpful hint:

●

You can press instead of using the handset (KX-FP320/KX-FM330 only).

DIGITAL SP-PHONE

Hints for the speakerphone operation (KX-FP320/KX-FM330 only)

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Page 40

Making and Answering Calls TONE, RECALL and PAUSE buttons

Temporary tone dialling

If your line has rotary service, pressing ( ) allows you to change the dialling mode temporarily into tone. Then you can dial the numbers or codes needed to operate the answering system or to use electronic banking services and other special services. When you hang up, the dialling mode returns to pulse automatically.

TONE

RECALL button (to use the recall feature)

is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details.

PAUSE button (for PBX users)

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Note:

●

TONE, RECALL and PAUSE can be stored into a telephone number in the One-Touch Dial and the EASY DIAL directory.

REDIAL/PAUSE

TONE

RECALL

Example: British Telecom call waiting

1. Ensure that you have set the RECALL MODE to

T_BR (Time Break Recall). See page 131.

2. If the call waiting tone is heard during a

conversation, press .

3. When the dial tone is heard, dial .

●

The first call is put on hold and you can talk to the second party.

If your unit is connected to a PBX, pressing allows you to access some features of your host PBX such as transferring an extension call.

If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this case, inserting a pause between the access number and the telephone number is necessary, especially when redialling or storing the number into memory. Pressing creates a dialling delay in the dialling sequence.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

■

To keep the present call and return to the first call:

Press , then dial .

■

To hang up the first call:

Press , then dial .

■

To hang up the present call and return to the first call:

Press , then dial .

RECALL

9 PAUSE

Line access code

Telephone

number

International access code

REDIAL/PAUSE

Country

code

Telephone

number

PAUSE PAUSE

Page 41

Making and Answering Calls

Telephone

This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

MODE=TONE

▼▲

DIALING MODE

1 3

1.SYSTEM SET UP

START/SET/COPY

Dialling mode

(touch tone or pulse)

START/SET/COPY

Page 42

One-Touch Dial

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 44.

SECRET

HYPHEN

SECRET

One-Touch Dial keys

DIRECTORY PROGRAM

LOWER

START/SET/COPY

Note:

●

If “DIAL MODE” is not displayed when you select station 1 in step 2, the broadcast function has been set. To use the station as a One-Touch Dial key, press to select “DIAL MODE”. The broadcast function will be cancelled.

Storing names and telephone numbers in the One-Touch Dial

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 10 stations are available.

●

The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIALMODE) or as a broadcast key (BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 63 and 64.

Press .

Display:

For stations 1–5

Press one of the One-Touch Dial keys.

●

If you select One-Touch Dial 1, select “DIAL MODE” by pressing and p

ress

to go to the next prompt.

For stations 6–10

Press , then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, by following the instructions on the next page.

Example:

Press .

Example:

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press (One-Touch Dial key 1).

Press .

●

To program other stations, repeat steps 2 to 6.

Press to exit the program.

DIRECTORY PROGRAM

USE EASY-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

<S02>=1114497

<S02>=

START/SET/COPY

NAME=John

USE EASY-DIAL

PRESS STATION

DIRECTORY PROGRAM

Helpful hint:

●

You can confirm the stored items on the display (p. 45) or on the telephone number list (p. 128).

START/SET/COPY

LOWER

HYPHEN

SECRET

Page 43

One-Touch Dial

Telephone

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is

displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

EASY DIAL

Note:

●

A hyphen entered in a telephone number counts as two digits.

Keys Characters

HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) SECRET key (To keep the telephone number secret.) Delete key (To delete a character.)

key (To move the cursor to the left.) key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3 GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s7 TUVtuv8

WXYZwxyz9

0() !"#$%&¥ @^’

1 2 3 4 5 6 7 8 9 0

STOP

Page 44

One-Touch DialOne-Touch Dial

Helpful hints:

●

You can confirm the stored items on the display (p. 45) or on the telephone number list (p. 128).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then lift the handset.

●

For KX-FP300

You can press instead of lifting up the handset in step 1. Use the handset when the other party answers.

●

For KX-FP320/KX-FM330

You can press instead of using the handset.

MONITOR

EASY DIAL

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 40).

Lift the handset.

Display:

●

Check that there are no documents in the document feeder tray.

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=<John>

LOWER

TEL=

LOWER

One-Touch Dial keys

Handset

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

EASY DIAL

DIGITAL SP-PHONE

Page 45

EASY DIAL

Telephone

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

SECRET

Storing names and telephone numbers in the EASY DIAL directory

For rapid access to frequently dialled numbers, the unit also provides a EASY DIAL directory (100 stations) in addition to the One-Touch Dial.

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on page 41.

Example:

Press .

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press .

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

NAME=

REGISTERED

START/SET/COPY

HYPHEN

NO.=5552233

NO.=

START/SET/COPY

NAME=Alice

NAME=

EASY DIAL

USE EASY-DIAL

PRESS STATION

HYPHEN

SECRET

STOP

START/SET/COPY

DIRECTORY PROGRAM

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character or number

●

Move the cursor to the character or number you want to delete and press .

STOP

Note:

●

If the following message is displayed in step 6, you can only store 5 items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Edit or erase unnecessary stations (p. 44).

●

A hyphen entered in a telephone number counts as two digits.

DIRECTORY FULL

SPACE= 5 DIRS.

Helpful hint:

●

You can confirm the stored items on the display (p. 45) or on the telephone number list (p. 128).

DIRECTORY PROGRAM

SECRET

Page 46

EASY DIAL

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 41.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

NO.=0123456

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

EASY DIAL

Editing a stored name and number

DIRECTORY PROGRAM

START/SET/COPY

EASY DIAL

Edit the telephone number. For further details, see page 43.

Press .

REGISTERED

Erasing a stored name and number

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

If you do not want to erase the item, press

Press .

●

The stored name and number are deleted.

DELETED

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

DIRECTORY PROGRAM

STOP

ERASE

START/SET/COPY

(KX-FP320/KX-FM330 only)

EASY DIAL

You can erase a name and number stored in the EASY DIAL directory and One-Touch Dial.

Note:

●

You can use the following method to erase (KX-FP320/KX-FM330 only).

1. Rotate until the desired name is displayed.

2. Press .

3. Press .

START/SET/COPY

EASY DIAL

STOP

START/SET/COPY

EASY DIAL

ERASE

START/SET/COPY

Page 47

EASY DIAL

Telephone

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 43).

Rotate until the desired name is displayed.

Example:

Lift the handset.

●

The unit will start dialling automatically.

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=<Lisa>

DIALING

Lisa

EASY DIAL

Handset

STOP

NAME/TEL NO.

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR

DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

EASY DIAL

Helpful hints:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 128).

●

For KX-FP300

You can press instead of lifting up the handset in step 2. Use the handset when the other party answers.

●

For KX-FP320/KX-FM330

You can press instead of using the handset.

DIGITAL SP-PHONE

MONITOR

Note:

●

If the desired name has not been stored, press and dial the number manually.

STOP

To search for a name by initial

Example: If you want to search for the name “Lisa”

1. Rotate until any name is

displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 41).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

If you want to search for symbols (not letters or numbers), press in step 2.

Lisa

Larry

Alan

To confirm the stored items on the display

1. Rotate until the desired name is displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

STOP

4567890

NAME/TEL NO.

Kim

EASY DIAL

STOP

Page 48

Caller ID Caller ID service from your phone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

How Caller ID is displayed

Caller ID allows you to view the telephone number or name of the caller before you answer the call. The calling party information (telephone number has priority) will be displayed. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 52).

●

To print out the Caller ID list manually, see page 128.

Important:

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed. For further details, contact your local telephone company.

●

When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings: — FAX ONLY mode ring count (p. 75, 77), — TEL/FAX delayed ring count (p. 82), and — TAD/FAX mode ring count (p. 109) (KX-FP320/KX-FM330 only).

Note:

●

If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX supplier.

●

The Caller ID service is currently provided in calling areas by caller identification technology. If the caller’s information cannot be received, the display will show as follows.

Display:

The caller dialled from an area which does not provide the Caller ID service.

The caller has requested not to send their information.

The caller made a long distance call.

LONG DISTANCE

PRIVATE CALLER

OUT OF AREA

When a call is received, the display will show the caller’s telephone number.

Example:

You can display the caller’s number and name respectively by pressing .

After hanging up, the caller’s information (telephone number, the time of the call and name) will automatically be saved in the Caller ID list (p. 52).

Chris Horner

1234567890

NAME/TEL NO.

Page 49

Caller ID

Telephone

Viewing the Caller ID list on the display

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased.

With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialling a telephone number from the list (p. 48) — Storing a telephone number for automatic dialling from the list (p. 49) — Printing out a Caller ID list (p. 128)

Important:

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed. For further details, contact your local telephone company.

Ex. When you search from the most recent call/oldest call

Note:

●

To move between calls, rotate .

●

The display will show “END OF NEW CALL” after the last new call in the list.

●

The display will show “END” after the last call in the list.

●

If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

EASY DIAL

STOP

NAME/TEL NO.

CALLER ID SEARCH

Press .

Example:

Display:

Rotate to search the Caller ID list (see below).

If you want to know the date/time of the call and the caller’s name, press repeatedly while the display is showing the desired number.

●

The display will alternate the number, date/time and name by pressing .

Example:

Press to exit the Caller ID list.

WENDY ROBERTS

14 Mar. 02:30PM

3453809

NAME/TEL NO.

USE EASY-DIAL

2 NEW CALLS

CALLER ID SEARCH

2 NEW CALLS

END OF NEW CALL

3453809

4561032238

END

7893451029

From the most recent call: (rotating to the right)

From the oldest call: (rotating to the left)

New callsReviewed calls

Note:

●

If the caller’s name cannot be received, the following message will be displayed.

Display:

NO NAME RCVD

EASY DIAL

STOP

NAME/TEL NO.

EASY DIAL

Page 50

Caller ID Calling back from the Caller ID list

You can easily call back a telephone number recorded in the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (e.g. or #). — The telephone number information was not received.

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed. For further details, contact your local telephone company.

START/SET/COPY

CALLER ID SEARCH

Handset

NAME/TEL NO.

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

EASY DIAL

Press .

Example:

Display:

Rotate until the desired telephone number or name is displayed.

Example:

Lift the handset.

●

The unit will automatically dial the number.

When finished talking, replace the handset.

Helpful hints:

●

For KX-FP300

You can press instead of lifting up the handset in step 3. Use the handset when the other party answers.

●

For KX-FP320/KX-FM330

You can press instead of using the handset.

Note:

●

You can send a fax by pressing with a document on the document feeder tray after step 3.

●

If a telephone number is not displayed when pressing

, you cannot call back that caller.

START/SET/COPY

DIGITAL SP-PHONE

4561032238

USE EASY-DIAL

2 NEW CALLS

CALLER ID SEARCH

EASY DIAL

MONITOR

NAME/TEL NO.

Page 51

Caller ID

Telephone

Storing telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list

You can store telephone numbers and names in the One-Touch Dial and EASY DIAL directory from the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (e.g. or #). — The telephone number information was not received.

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed. For further details, contact your local telephone company.

Note:

●

You cannot store caller information in the One-Touch Dial and EASY DIAL directory if a telephone number is not displayed.

One-Touch Dial keys

DIRECTORY PROGRAM

LOWER

START/SET/COPY

CALLER ID SEARCH

EASY DIAL

Press .

Example:

Display:

Rotate until the number you want to store is displayed.

Example:

Press .

a: To store in the One-Touch Dial memory:

1. For station 1, press One-Touch Dial key 1,

select “DIAL MODE” by pressing and press .

For stations 2–5, press one of the One-Touch Dial keys.

For stations 6–10, press , then press one of the One-Touch Dial keys.

Example:

2. Enter the name, up to 10 characters, by following the instructions on page 41.

3. Press .

●

A new entry will overwrite any previous information.

●

If you are using One-Touch Dial key 1 as BROADCAST key (p. 63), One-Touch Dial key 1 cannot be used for this feature.

●

You can only store a name up to 10 characters long. To edit the number and name, see the instructions on pages 40 and 41.

<S02>3453809

NAME=

LOWER

USE EASY-DIAL

PRESS STATION

DIRECTORY PROGRAM

3453809

EASY DIAL

USE EASY-DIAL

2 NEW CALLS

CALLER ID SEARCH

To store in the EASY DIAL directory:

1. Rotate .

Example:

2. Enter the name, up to 10 characters, by following the instructions on page 41.

3. Press .

●

If the directory is full, a

number and

name cannot be stored.

●

You can only store a name up to 10 characters long. To edit the

number

and

name, see the instructions on

page 44.

Press .

REGISTERED

NO.=3453809

NAME=

EASY DIAL

START/SET/COPY

Page 52

Caller ID

Press three times.

Display:

Press .

●

If you do not want to erase the information, press

Press .

Press to exit the program.

ERASE COMPLETED

ALL ERASE OK?

CALL LIST ERASE

START/SET/COPY

3.CALLER SET UP

START/SET/COPY

STOP

Erasing a number/name from the Caller ID list

You can erase all or some of the entries in the Caller ID list.

Erasing all callers’ information

START/SET/COPY

STOP

START/SET/COPY

STOP

Page 53

Caller ID

Telephone

Erasing a specific caller’s information (KX-FP320/KX-FM330 only)

STOP

ERASE

CALLER ID SEARCH

EASY DIAL

Press .

Example:

Display:

Rotate until the desired number is displayed.

Example:

Press .

●

The caller’s information will be erased.

Example:

●

To erase other callers’ information, repeat steps 2 to 3.

Press to exit the program.

4561032238

DELETED

ERASE

3453809

USE EASY-DIAL

2 NEW CALLS

CALLER ID SEARCH

EASY DIAL

STOP

Page 54

Caller ID Automatic Caller ID list

This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

Important:

●

Depending on the service of the local telephone company, the date/time of the call or caller’s name may not be displayed. For further details, contact your local telephone company.

Sample of a Caller ID list

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required select “OFF”.

Press .

SETUP ITEM [ ]

MODE=ON

▼▲

START/SET/COPY

AUTO CALL. LIST

1.SYSTEM SET UP

START/SET/COPY

Note:

●

The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service.

●

ANSWER: How the call was received by the unit. — TEL: Telephone — FAX: Facsimile — TAD: Telephone answering device (KX-FP320/KX-FM330 only) — PC: Received by the PC (KX-FM330 only) If the unit did not respond to the call, the ANSWER column will be blank.

●

You can also print a Caller ID list manually (p. 128).

NO. 0102WENDY ROBERTS

TIME OF CALL

04 Jan. 02:35PM

FAX TAD

TELEPHONE NUMBER

04 Jan. 1999 04:37PM

3453809 4561032238

ANSWER

NAME

START/SET/COPY

CALLER ID LIST

NEW

OLD

NO. 01

NAME

TELEPHONE NUMBER 7893451029

TIME OF CALL

ANSWER TEL

Page 55

Voice Contact

Telephone

Talking to the caller after fax transmission or reception

You can have a conversation with the same call after the fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press / while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Lift the handset to start talking.

VOICE STANDBY

DIGITAL SP-PHONE

MONITOR

FACE DOWN

Handset

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR

DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

Helpful hint:

●

You can press instead of lifting up the handset in step 2 (KX-FP320/KX-FM330 only).

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

DIGITAL SP-PHONE

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Lift the handset within 10 seconds of the distinctive ring to start talking.

PLEASE PICK UP

Handset

(KX-FP320/KX-FM330)

DIGITAL SP-PHONE

MIC

(KX-FP320/KX-FM330)

Helpful hint:

●

You can press instead of lifting up the handset in step 2 (KX-FP320/KX-FM330 only).

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — If in the FAX ONLY, TEL or TEL/FAX mode, the line

will be disconnected.

— If in the TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message (KX-FP320/KX-FM330 only).

DIGITAL SP-PHONE

Page 56

Sending Faxes

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

RESOLUTION

(KX-FP320/KX-FM330)

(KX-FP300)

MONITOR

DIGITAL SP-PHONE

Handset

REDIAL/PAUSE

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 3 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

To stop transmission

Press . To eject the document, press again.

WAITING REDIAL

REDIAL/PAUSE

To select the resolution

Select the desired resolution according to the type of document.

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible fax machines.

Sending a fax manually

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (see below).

Lift the handset or press /

. (This step is optional. See

note.).

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Lift the handset if using the monitor and ask them to press their start button. When a fax tone is heard, press and replace the handset.

CONNECTING.....

TEL=5678901

TEL=

MONITOR

RESOLUTION

STANDARD

Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (p. 128) and see page 112 to solve the problem.

●

Performing step 5 allows you to identify any possible problems in sending a fax. For the parties with whom you have experienced no problems, you can skip step 5. Dial the fax number and press .

DIGITAL SP-PHONE

STOP

START/SET/COPY

STOP

START/SET/COPY

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Page 57

Sending Faxes

Fax/Copy

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

RESOLUTION

Handset

LOWER

One-Touch Dial keys

EASY DIAL

Sending a fax using the One-Touch Dial

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (p. 54).

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<John>

LOWER

STANDARD

Before using this feature, program the desired names and fax numbers into the One-Touch Dial (p. 40).

Helpful hints:

●

You can confirm the stored items on the display (p. 45) or on the telephone number list (p. 128).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press .

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 65).

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 3 times.

●

This feature is also available for; — sending a fax using the EASY DIAL

directory (p. 56).

— delayed transmission (p. 61).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

STOP

WAITING REDIAL

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Lift the handset.

2. For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

EASY DIAL

RESOLUTION

START/SET/COPY

LOWER

Page 58

Sending Faxes

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

RESOLUTION

Handset

NAME/TEL NO.

EASY DIAL

Sending a fax using the EASY DIAL directory

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (p. 54).

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press .

Press .

●

The unit will start transmission.

CONNECTING.....

FAX=<Alice>

Alice

RESOLUTION

STANDARD

Before using this feature, program the desired names and fax numbers into the directory (p. 43).

Helpful hints:

●

You can confirm the stored items on the display (p. 45) or on the telephone number list (p. 128).

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 65).

Note:

●

If the desired name has not been stored, press and dial the number manually.

●

For further details about using the EASY DIAL, see page 45.

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Rotate until the desired name is displayed.

2. Lift the handset.

EASY DIAL

START/SET/COPY

NAME/TEL NO.

STOP

EASY DIAL

Page 59

Sending Faxes

Fax/Copy

FACE DOWN

START/SET/COPY

DIGITAL SP-PHONE

HELP

Sending a fax by following the voice guide(KX-FP320/KX-FM330 only)

You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically.

Press five times.

Display:

Press .

Insert the document FACE DOWN until the unit grabs the document and a single beep is heard.

Press .

Dial the fax number.

When a fax tone is heard, press

DIGITAL SP-PHONE

HELP

5.SEND GUIDE

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Note:

●

You can lift the handset instead of pressing

in step 4.

START/SET/COPY

DIGITAL SP-PHONE

Page 60

Sending Faxes Documents you can send

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Minimum size

128 mm

Maximum size

600 mm

216 mm

Effective scanning area

Scanned

area

4 mm

208 mm

Paper width

216 mm

Document weight

Single sheet: 45 g/m2 to 90 g/m2

Multiple sheets: 60 g/m2 to 80 g/m2

Page 61

Sending Faxes

Fax/Copy

Sending report for confirmation

The sending report will provide you with a printed record of fax transmission results. One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

MODE=ERROR

▼▲

START/SET/COPY

SENDING REPORT

0 4

1.SYSTEM SET UP

START/SET/COPY

Sample of a sending report

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

20 Jan. 1999 01:19PM

20 Jan. 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Communication message (p. 112)

Error code (for service personnel use only)

START/SET/COPY

Page 62

Sending Faxes Automatic journal report

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

AUTO JOURNAL

2 2

1.SYSTEM SET UP

START/SET/COPY

Sample of a journal report

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME 00'45

00'58 00'48 02'45 03'50

MODE SND

RCV RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK COMMUNICATION ERROR (43) OK OK

START TIME

25 Jan. 1999 05:22PM

21 Jan. 02:14PM 21 Jan. 03:17PM 21 Jan. 05:18PM 22 Jan. 10:35AM

RESULT CODE

OTHER FACSIMILE

Note:

●

You can also print a journal report manually (p. 128).

START/SET/COPY

JOURNAL

Communication message (p. 112)

Error code (for service personnel use only)

Page 63

Sending Faxes

Fax/Copy

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press while the unit is idle.

Display:

2. Press .

YES: PRESS SET

SEND CANCELED?

Delayed transmission

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the document FACE DOWN until a single beep is heard.

Display:

Press .

Press , then .

Press .

Press or to select “ON”.

Press .

Enter the fax number using the dial keypad, One-Touch Dial or .

Press .

Enter the transmission start time. Press to select “AM” or “PM”.

Example: 11:30PM Press , then press until “PM” is

displayed.

Press .

●

At the programmed time, the unit will automatically start transmission.

SEND AT 11:30PM

SETUP ITEM [ ]

TIME=11:30PM

TIME=12:00AM

FAX=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

DELAYED SEND

1.SYSTEM SET UP

STANDARD

FACE DOWN

STOP

START/SET/COPY

One-Touch Dial keys

EASY DIAL

(sending a fax at a specified time)

10 11

START/SET/COPY

EASY DIAL

0131

START/SET/COPY

STOP

START/SET/COPY

Page 64

Sending Faxes From memory

The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 143.

Insert the document FACE DOWN.

Enter the fax number using the dial keypad, One-Touch Dial or .

When using the dial keypad or , press .

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the documents.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used (%)

PAGES=01 05

FACE DOWN

STOP

START/SET/COPY

EASY DIAL

One-Touch Dial keys

Transmitting documents from memory

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

SEND BY MEMORY

1 5

1.SYSTEM SET UP

START/SET/COPY

Setting memory transmission

Note:

●

The stored documents will be automatically erased after transmission.

●

To cancel the memory transmission, press while or after scanning the document.

●

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be cancelled.

START/SET/COPY

EASY DIAL

STOP

Page 65

Sending Faxes

Fax/Copy

Multiple stations

This feature is useful for sending the same document to selected parties whose fax numbers are stored in the One-Touch Dial or EASY DIAL directory. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1).

Important:

●

Before programming, make sure that the desired fax numbers have been stored into the One-Touch Dial key or EASY DIAL directory.

●

The BROADCAST key can be used as One-Touch Dial key 1 or as a broadcast key. Both functions cannot be used at the same time.

Press .

Display:

Press .

Press or to select “BROADCAST”.

Press .

Enter the station.

a: Using the One-Touch Dial:

For stations 2–5, press the preset One-Touch

Dial key. For stations 6–10, press , then press the preset One-Touch Dial key.

Example:

b:Using the EASY DIAL directory:

Rotate until the desired name is displayed (up to 100 stations).

Example:

Press .

Example:

●

To enter other stations, repeat this step (up to 109 stations).

DIR=John [002]

John [001]

DIR=Luke [001]

DIR= [000]

START/SET/COPY

BROADCAST

▼▲

DIAL MODE

▼▲

USE EASY-DIAL

PRESS STATION

DIRECTORY PROGRAM

One-Touch Dial keys

STOP

DIRECTORY PROGRAM

LOWER

START/SET/COPY

BROADCAST

EASY DIAL

Programming the BROADCAST key with fax numbers

Press after entering all of the desired stations.

Press to exit the program.

DIRECTORY PROGRAM

USE EASY-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

Note:

●

If you make a mistake while programming, press , then make the correction.

●

Confirm the stored numbers by printing a telephone number list (p. 128).

BROADCAST

LOWER

EASY DIAL

START/SET/COPY

STOP

Page 66

Sending Faxes

Insert the document FACE DOWN.

Press .

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

BROADCAST

Using the BROADCAST key

The document will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 143.

Note:

●

If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 3 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays “BROADCASTING”. Display:

2. Press .

YES: PRESS SET

SEND CANCELED?

STOP

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO. 001

002 003 004

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

10 Jan. 1999 03:36PM

10 Jan. 03:31PM 10 Jan. 03:33PM 10 Jan. 03:34PM 10 Jan. 03:35PM

TOTAL

RESULT

OTHER FACSIMILE

STOP START/SET/COPY

FACE DOWN

BROADCAST

START/SET/COPY

BROADCAST REPORT

Page 67

Sending Faxes

Fax/Copy

Note:

●

After transmission, this feature will turn off automatically.

●

A slower transmission speed will lengthen the call duration. Therefore the calling charge may be higher.

●

This feature is not available for transmission using the BROADCAST key.

Overseas mode

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

OVERSEAS MODE

1.SYSTEM SET UP

START/SET/COPY

Note:

●

The connecting tone volume cannot be adjusted.

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of the other party’s machine.

— Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run

out of paper. Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialling or press and try

again later.

This feature is set to “ON” as a pre-selected setting. If this feature is not required, you may turn it off.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

MODE=ON

▼▲

CONNECTING TONE

1.SYSTEM SET UP

STOP

START/SET/COPY

2 3

7 6

START/SET/COPY

STOP

START/SET/COPY

Page 68

Receiving Faxes Setting the unit to receive calls

How you

want the unit

to receive

calls

Option A Option B

To answer all voice and fax calls yourself.

Voice/Fax call

You have a separate telephone line just for fax calls.

Fax call

Ring

■

For KX-FP300

You have to

set this.

This is how

the unit will

operate.

TEL mode

(p. 70)

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

●

An answering machine can also answer the incoming calls (p. 71).

FAX ONLY mode

(p. 74, 75)

The AUTO ANSWER light should be OFF.

●

If the AUTO ANSWER light is on, press to turn it off.

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

AUTO ANSWER

START/SET/COPY

AUTO ANSWER

Page 69

Remote activation

If you answer a telephone in another room and hear a fax tone, you can activate the unit remotely by pressing 9 (p. 83).

TEL/FAX mode

If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically, see pages 78 to 80 and 82.

Receiving Faxes

Fax/Copy

Option C Other options

You want to use the fax machine with an answering machine.

Voice/Fax call

1. Connect an answering machine

to the EXT jack.

2. Set the number of rings on the

answering machine to less than 4.

3. Record a greeting message on

the answering machine.

4. Turn on the answering machine.

5. Program the remote activation ID

into your fax machine.

For further details, see pages 71 to

73.

Use with TEL mode or FAX ONLY mode. If you use with FAX ONLY mode, set the FAX ONLY mode ring count to “5 EXT.TAM” (p. 75).

When receiving voice calls:

The answering machine will record voice messages.

When receiving fax calls:

The fax machine will receive documents.

Answering machine (not included)

With PC

If you have a computer connected to the same telephone line, see page 72.

Page 70

Receiving Faxes

How you

want the unit

to receive

calls

Option A Option B

To receive all voice and fax calls automatically.

Voice/Fax call

You have a separate telephone line just for fax calls.

Fax call

Hi, this

is Mike...

Setting the unit to receive calls

■

For KX-FP320/KX-FM330

You have to

set this.

This is how

the unit will

operate.

TAD/FAX mode

(Telephone Answering Device/

Facsimile mode)

(p. 93)

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

FAX ONLY mode

(p. 76, 77)

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

Page 71

Receiving Faxes

Fax/Copy

Option C

To answer all voice and fax calls yourself.

Voice/Fax call

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

Ring

TEL mode

(p. 70)

The AUTO ANSWER light should be OFF.

●

If the AUTO ANSWER light is on, press to turn it off.

Remote activation

If you answer a telephone in another room and hear a fax tone, you can activate the unit remotely by pressing 9 (p. 83).

TEL/FAX mode

If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically, see pages 78, 79, 81 and 82.

Other options

With PC

If you have a computer connected to the same telephone line, see page 85.

AUTO ANSWER

START/SET/COPY

Page 72

Receiving Faxes TEL mode

Note:

●

KX-FP300

If you do not answer the call within 20 rings, the unit will temporarily switch to the fax and the caller can send documents.

●

KX-FP320/KX-FM330

If you do not answer the call within 20 rings, the unit will temporarily activate the answering device. The greeting message will then be played. If the remote operation ID (p. 102) is entered during the greeting message, the unit will change to the TAD/FAX mode.

(answering all calls manually)

If the AUTO ANSWER light is on, turn it off by pressing

Display:

TEL MODE

When the unit rings, lift the handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press .

Replace the handset.

●

The unit will start reception.

CONNECTING.....

To stop receiving the document

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving.

●

If this feature is not required, set to “OFF” (p. 86).

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory, the unit will: — display an error message and the following

message alternately.

Display:

— alert you with slow beeps (memory reception

alert).

●

Follow the instructions on pages 113 and 114 to solve the problem and print the stored document.

●

For memory capacity, see page 143.

FAX IN MEMORY

Helpful hint:

●

You can press instead of using the handset (KX-FP320/KX-FM330 only).

DIGITAL SP-PHONE

AUTO ANSWER

Handset

AUTO ANSWER

FAX ON

OFF

START/SET/COPY

STOP

MIC

START/SET/COPY

DIGITAL SP-PHONE

(KX-FP320/KX-FM330)

STOP

Page 73

Using the unit with an answering machine(KX-FP300 only)

Setting up the fax machine and an answering machine

Receiving Faxes

Fax/Copy

Connect the answering machine to the EXT jack on the back of the fax machine.

Answering machine (not included)

Peel off the tape on the EXT jack and connect the cord.

Telephone line cord (not included)

Extension telephone adaptor

If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering machine to less than 4.

●

This will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

Turn on the answering machine.

Set the receive mode of the fax machine to the TEL mode (p. 70) or FAX ONLY mode (p. 74).

●

When you set the FAX ONLY mode, set the ring count in the FAX ONLY mode (feature setting #07) to “5 EXT.TAM” (p. 75). The number of rings on the answering machine should be less than the

FAX ONLY mode ring count so that the answering machine will answer a call first. Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full.

Check the remote access code of your answering machine and program the same code into the remote operation ID of the fax machine (feature setting #12). See page 73.

Note:

●

Do not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the greeting message, all incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.

●

We recommend you keep the greeting message around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●

Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering machine.

Page 74

Receiving Faxes

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and receive the document. For further details, see next page.

How the fax machine and answering machine work

To use with an answering machine and computer, we recommend the following setup.

We recommend you use separate wall jacks for the unit and the computer.

Note:

●

Set the TEL mode on the fax machine.

●

The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

●

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on the back of the fax machine to the computer.

Wall jack

Fax machine

Wall jack

Computer

Answering machine (not included)

Page 75

Receiving Faxes

Fax/Copy

Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the fax machine while you are checking your messages, set the remote activation ID code for the answering machine.

Important:

●

This ID must be different from the fax activation code (p. 83) and the auto disconnection code (p. 87).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

Press .

●

The display will show the pre-selected ID.

Enter your ID number.

●

This ID can be from 1 to 5 digits in length using 0 – 9, and #.

Press .

SETUP ITEM [ ]

START/SET/COPY

ID=11

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

REMOTE TAM ACT.

1.SYSTEM SET UP

START/SET/COPY

Remote operation of your answering machine (remote activation ID)

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedures beforehand.

1. The caller calls your fax machine.

●

The answering machine will answer the call.

2. The caller can leave their message after the greeting message.

3. The caller presses (pre-selected fax activation code).

●

The fax machine will activate the fax function.

4. The caller presses their start button to send a document.

Note:

●

The fax activation code can be changed (p. 83).

●

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

Receiving a voice message and fax document in one call

1 2

START/SET/COPY

Page 76

Receiving Faxes FAX ONLY mode

(all calls are received as faxes)

Select “FAX ONLY” in step 4 of feature setting #77 (p. 80).

If the AUTO ANSWER light is off, turn it on by pressing .

●

The display will show the following.

Display:

●

The number of rings before a call is answered can be changed (see next page).

Note:

●

This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

FAX ONLY MODE

AUTO ANSWER

Activating the FAX ONLY mode

If you have a telephone line just for receiving faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends

a fax to Line 2, the fax machine will ring.

FAX ON

AUTO ANSWER

■

For KX-FP300

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Page 77

Receiving Faxes

Fax/Copy

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM” and see pages 71 to 73.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

RING=2

▼▲

START/SET/COPY

FAX RING COUNT

0 7

1.SYSTEM SET UP

START/SET/COPY

FAX ONLY mode ring count

Note:

●

If you subscribe to a Caller ID service, set this ring count to 2 or more rings.

START/SET/COPY

Page 78

Receiving Faxes

Changing the AUTO ANSWER setting to the FAX ONLY mode

Note:

●

The number of rings before a call is answered can be changed (see next page).

●

To change to the TAD/FAX or TEL/FAX mode, select “TAD/FAX” or “TEL/FAX” in step 4.

START/SET/COPY

TAD/FAX ON

AUTO ANSWER

Press .

Display:

Press , then .

Press .

Press or to select “FAX ONLY”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

FAX ONLY MODE

SETUP ITEM [ ]

START/SET/COPY

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

START/SET/COPY

AUTO ANSWER

7 7

1.SYSTEM SET UP

■

For KX-FP320/KX-FM330

AUTO ANSWER

Page 79

Receiving Faxes

Fax/Copy

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Select “FAX ONLY” in step 4 of feature setting #77 (p. 76).

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

RING=2

▼▲

FAX RING COUNT

1.SYSTEM SET UP

START/SET/COPY

FAX ONLY mode ring count

Note:

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends

a fax to Line 2, the fax machine will ring.

START/SET/COPY

0 6

Page 80

Receiving FaxesReceiving FaxesReceiving Faxes TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are not using an answering machine (KX-FP300 only), are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephone connected, see next page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to 3 times.***

Answer the call.

The unit will automatically receive documents without ringing.

Ring

The following message will be played after the TEL/FAX delayed rings (KX-FP320/ KX-FM330 only).

“Hello! To send a fax, start transmission. To speak with someone, please wait.”

If the call is not answered, the following message will be played (KX-FP320/ KX-FM330 only).****

“No one is available to take your call right now. Please try again later. Thank you.”

**** A telephone fee will be charged to the caller from this point. **** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not

have this capability.

**** While ringing, the unit will emit a different ring back tone to the calling party.

**** You can record your own greeting message (p. 95).

Note:

●

The unit will display the following when a call is received. Display:

●

The ringer should be ON (p. 35).

INCOMING CALL

Page 81

Receiving Faxes

Fax/Copy

Ring pattern when an extension telephone is connected

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

The extension telephone will

ring twice.*

TEL/FAX delayed ring count

The unit will not ring.

The unit will ring up to

3 times.***

Silent fax recognition

ring count

■

For KX-FP300

The extension telephone will not ring but you can answer the call with the extension telephone as shown below.

1. Lift the handset.

2. Enter (pre-selected code)

while the ring back tone is heard.

• The code number can be changed (p. 87).

■

For KX-FP320/KX-FM330

The extension telephone will not ring.

Voice call

Fax calling tone**

A call is received.

Answer the call.

The unit will automatically receive documents without ringing.

Ring

The following message will be played after the TEL/FAX delayed rings (KX-FP320/ KX-FM330 only).

“Hello! To send a fax, start transmission. To speak with someone, please wait.”

If the call is not answered, the following message will be played (KX-FP320/ KX-FM330 only).****

“No one is available to take your call right now. Please try again later. Thank you.”

TEL/FAX delayed ring count:

Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page 82. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count:

The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated, depending on feature setting #30 on page 82. This signal will not ring at an extension telephone.

■

For KX-FP300: If you absolutely must use another phone on the same phone line, you can disengage the

TEL/FAX mode on a call by call basis by pressing before the fax machine begins communicating. Once the fax machine has activated, the only way to turn it off is by pressing on the unit.

■

For KX-FP320/KX-FM330: See the instructions below.

STOP

Page 82

Receiving Faxes

■

For KX-FP300

Press .

Display:

Press , then .

Press .

Press or to select “TEL/FAX”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

TEL/FAX MODE

SETUP ITEM [ ]

MODE=TEL/FAX

▼▲

MODE=FAX ONLY

▼▲

AUTO ANSWER

1.SYSTEM SET UP

Changing the AUTO ANSWER setting to the TEL/FAX mode

Note:

●

To return to the FAX ONLY mode, select “FAX ONLY” in step 4.

●

Do not connect an answering machine when using the TEL/FAX mode. If you use the unit with an answering machine, see page 71.

START/SET/COPY

7 7

AUTO ANSWER

FAX ON

START/SET/COPY

Answering machine

Wall jack

Page 83

Receiving Faxes

Fax/Copy

Select “TEL/FAX” in step 4 of feature setting #77 (p. 76).

If the AUTO ANSWER light is off, turn it on by pressing .

Display:

●

The unit will play the TEL/FAX greeting message.

TEL/FAX MODE

AUTO ANSWER

TAD/FAX ON

AUTO ANSWER

Changing the AUTO ANSWER setting to the TEL/FAX mode

■

For KX-FP320/KX-FM330

Page 84

Receiving Faxes

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. This setting does not need to be changed if an extension telephone is not connected.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

RING=2

▼▲

START/SET/COPY

TEL/FAX RING

7 8

1.SYSTEM SET UP

START/SET/COPY

TEL/FAX delayed ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

RING=3

▼▲

SILENT FAX RING

1.SYSTEM SET UP

START/SET/COPY

Silent fax recognition ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

START/SET/COPY

3 0

START/SET/COPY

Page 85

Receiving Faxes

Fax/Copy

Extension telephone

If you connect an extension telephone to your unit or the same line, you can receive fax documents using the extension telephone. You do not have to press on the unit.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code)

firmly.

Hang up the handset.

●

The unit will start reception.

Fax activation code

The fax activation code is required in the following cases; — to receive faxes using an extension telephone (see above). — to receive a voice message and fax document in the same call (p. 73). (KX-FP300 only)

Important:

●

This code should be different from the remote activation ID (p. 73), the auto disconnection code (p. 87) and remote operation ID (p. 102).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0 – 9, and .

Press .

SETUP ITEM [ ]

CODE= 9

MODE=ON

▼▲

FAX ACTIVATION

1.SYSTEM SET UP

Note:

●

You can change the fax activation code (see below).

Note:

●

If you subscribe to any special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

●

The fax activation code should not be set to “0000”.

To EXT jack or the same line

Extension telephone

START/SET/COPY

Page 86

Receiving Faxes