Panasonic KX-FP265, KX-FP270 User Manual

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Page 1

Quick Start

Compact Plain Paper FAX

Model No.

KX-FP270 KX-FP265

To get started,

please read the

Quick Start section

(pages 4 to 13).

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376.

●

This unit is designed for use in the United States of America, and may not operate in other countries. (See page 128 for more details.)

●

Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 128 para tener más detalles.)

Comienzo Rápido (p. 129)

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

Comienzo rápido

en español (p. 129)

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 1998

For your future reference

Date of purchase Serial number

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

Things you should keep record of

Attach your sales receipt here

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile; — Date and time of transmission, — Identification of the business, entity or person(s) sending the facsimile, and — Telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 29 to 32.

●

Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion.

●

Do not rub or use an eraser on the printed side, as the print may smear.

●

If you have not applied to the service, you will not be able to use the IQ-FAX function (see pages 57 to 59).

Trademarks

is a registered trademark of FaxSav Incorporated.

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

Page 3

For assistance, call 1-800-435-7329.

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized servicenter when the following conditions occur: A. When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E.If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 4

Quick Start

For assistance, call 1-800-435-7329.

Installation

Blue labels

Blue label

Bottom side gears

Leaflet

Blue gear

Film cartridge (See pages 23 and 24.)

A. Slide the cover open lever forward. B. The cover is under tension to improve print quality.

Pull up hard enough to open.

C. Remove the leaflet from the unit. D. If the film in the film cartridge is slack, tighten it by

winding the bottom side gears.

E. Install the film cartridge into the unit. F. Make sure that the blue label on the

cartridge matches the one on the unit.

G. Close the cover securely by pushing

down on both ends.

Shipping tape

Remove the shipping tape from the unit and paper stacker, and install as follows.

Shipping tape

Incorrect

Correct

Tight

Cover

Cover open lever

Page 5

Quick Start

For assistance, call 1-800-435-7329.

Paper stacker (See page 25.)

A. Lift the front of the unit, insert

the paper stacker into the slots and slide it until it stops.

Paper tray (See page 26.)

A. Open the paper tray.

B. Insert the two tabs on the

paper tray into the slots on the back of the unit.

Bottom

Slots

Tab

Recording paper set lever

Recording paper

(See pages 26 and 27.)

Pull the recording paper set lever forward.

B. Fan the stack of paper to prevent

a paper jam and insert the paper into the paper tray.

C. Move the recording paper set

lever back.

Page 6

Quick Start

For assistance, call 1-800-435-7329.

Connections

Handset cord

A. Connect to the unit. B. Connect to the handset.

Telephone line cord

A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack.

RJ11C

120 V, 60 Hz

Power surge protector

( )

Line surge protector

( )

Power cord

A. Connect to the unit. B. Connect to a power outlet.

●

For further details, see page 28.

Page 7

For assistance, call 1-800-435-7329.

Quick Start

Voice calls - making/answering

Lift the handset.

When finished, hang up the handset.

Dial the number.

●

For further details, see page 34.

●

If you have problems making a call, see page 111.

Voice calls - making

Page 8

Quick Start

For assistance, call 1-800-435-7329.

●

For further details, see page 35.

●

If you have problems answering a call, see page 111.

Voice calls - answering

When the unit rings,

lift the handset.

When finished,

hang up the handset.

Page 9

For assistance, call 1-800-435-7329.

Fax - sending/receiving

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

Adjust the width of the document guides to the size of the document.

Press .

When a fax tone is heard, press .

START/COPY/SET

Dial the fax number.

DIGITAL SP-PHONE

●

For further details, see page 54.

●

If you have problems sending a fax, see pages 111 and 112.

Quick Start

Fax - sending

Page 10

Quick Start

For assistance, call 1-800-435-7329.

●

For further details, see page 72.

●

You can select which way to receive calls according to your needs. See pages 70 and 71.

●

If you have problems receiving a fax, see page 112.

Fax - receiving

When the unit rings, lift the handset.

When:

— document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

Hang up the handset.

START/COPY/SET

Page 11

For assistance, call 1-800-435-7329.

Copy - making

FACE DOWN

(up to 15 pages)

Press .

START/COPY/SET

Enter the number of copies (up to 99).

Press .

START/COPY/SET

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

●

Make sure the handset

is on the unit.

Adjust the width of the document guides to the size of the document.

●

For further details, see page 87.

●

If you have problems making a copy, see page 113.

Quick Start

Page 12

Quick Start

For assistance, call 1-800-435-7329.

Operating the answering device

Setting the unit to receive voice messages and fax messages automatically

●

If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the TAD/FAX mode. See page 73.

●

For further details, see page 89.

Press until the AUTO ANSWER light turns on.

Make sure that the display shows “TAD/FAX MODE”.

AUTO ANSWER

TAD/FTAD/FAAX ONX ON

AUAUTO ANSWERTO ANSWER

Page 13

For assistance, call 1-800-435-7329.

Quick Start

Listening to recorded messages

Erasing recorded messages

●

For further details, see page 94.

Press when the PLAY MESSAGES light is flashing or on.

●

When the PLAY MESSAGES light is: — flashing, the unit will only play the new messages. — on, the unit will play all the messages.

PLAY MESSAGES

FLASH/ON

PLAY MESSAGES

●

For further details, see page 94.

Press while listening to the message you want to erase.

ERASE

Erasing a specific message

Press after listening to all of the messages.

ERASE

Press .

Erasing all the messages

START/COPY/SET

Press again.

START/COPY/SET

Page 14

For assistance, call 1-800-435-7329.

Table of Contents

Initial

Preparation

Finding the Location . . . . . . . . . . . . . . . . . . . . . 20

Controls Overview . . . . . . . . . . . . . . . . . . . . . 22

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . 33

Telephone

Making and

Voice calls - making . . . . . . . . . . . . . . . . 34

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . 35

TONE, FLASH and PAUSE buttons . . . . . . . . . 36

Dialing mode (touch tone or pulse) . . . . . . . . . . 37

JOG DIAL Storing names and telephone numbers in the

JOG DIAL directory . . . . . . . . . . . . . . . 41

Making a voice call using the JOG DIAL directory . . . 44

Voice Contact Talking to the caller after fax transmission or reception . 53

Fax/Copy

Sending Faxes Sending a fax manually . . . . . . . . . . . . . . . 54

Sending a fax using the One-Touch Dial . . . . . . . 55

Sending a fax using the JOG DIAL directory . . . . . . 56

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . 57

Documents you can send . . . . . . . . . . . . . . 60

Sending faxes by following the voice guide . . . . . . 61

Sending report for confirmation . . . . . . . . . . . 62

Automatic journal report . . . . . . . . . . . . . . 63

Delayed transmission (sending a fax at a specified time)

. 64

From memory . . . . . . . . . . . . . . . . . . . 65

Multiple stations . . . . . . . . . . . . . . . . . . 66

Overseas . . . . . . . . . . . . . . . . . . . . . 68

Connecting tone . . . . . . . . . . . . . . . . . . 69

Setup Film cartridge . . . . . . . . . . . . . . . . . . . 23

Paper stacker . . . . . . . . . . . . . . . . . . . 25

Paper tray . . . . . . . . . . . . . . . . . . . . 26

Recording paper . . . . . . . . . . . . . . . . . . 26

Connections . . . . . . . . . . . . . . . . . . . 28

Date and time, your name and facsimile telephone number

. 29

One-Touch Storing names and telephone numbers in the Dial

One-Touch Dial . . . . . . . . . . . . . . . . . 38

Making a voice call using the One-Touch Dial . . . . . 40

Accessories Included accessories . . . . . . . . . . . . . . . . 17

Accessory order information . . . . . . . . . . . . . 18

Help Button Help function . . . . . . . . . . . . . . . . . . . 19

Caller ID

Caller ID service from the phone company . . . . . . 45

Viewing the Caller ID list on the display . . . . . . . . 46

Calling back from the Caller ID list . . . . . . . . . . 47

Storing a telephone number in the One-Touch Dial and

JOG DIAL directory from the Caller ID list . . . . . 48

Erasing a name/number from the Caller ID list . . . . . 49

Storing your area code . . . . . . . . . . . . . . . 51

Automatic Caller ID list . . . . . . . . . . . . . . . 52

Page 15

For assistance, call 1-800-435-7329.

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

Comienzo rápido

en español (p. 129)

Answering

Device

Setup TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . 89

Greeting Pre-recorded greeting messages . . . . . . . . . . 90

Recording your own greeting messages . . . . . . . 91

Erasing your own recorded greeting messages . . . . 92

Recording time for the TAD/FAX greeting message . . 93

Playing Messages Listening to recorded messages . . . . . . . . . . . 94

Erasing recorded messages . . . . . . . . . . . . . 94

Functions while playing a message (repeating, skipping

and stopping) . . . . . . . . . . . . . . . . . . 95

Recording

Memo message (leaving a message for others or yourself)

. 96

Telephone conversation . . . . . . . . . . . . . . 96

Options Transferring recorded messages to another phone . . . 102

Ring count in the TAD/FAX mode . . . . . . . . . . 105

Incoming message recording time . . . . . . . . . . 106

Message alert (beeps when a voice message is received)

. 106

Recording time alert (beeps when memory is almost full)

. 107

Setting the ICM monitor

. . . . . . . . . . . . . . . 107

Remote Operating from a remote location . . . . . . . . . . . 97

Operation Setting the remote operation ID . . . . . . . . . . . 98

From a remote touch tone telephone . . . . . . . . . 99

Fax/Copy

Receiving Faxes Setting the unit to receive calls . . . . . . . . . . . 70

TEL mode (answering all calls manually) . . . . . . . 72

FAX ONLY mode (all calls are received as faxes) . . . 73

Setting up with a computer . . . . . . . . . . . . . 75

Distinctive Ring service (ring pattern detection feature) . 76 TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . 78

Extension telephone . . . . . . . . . . . . . . . . 82

Fax activation code . . . . . . . . . . . . . . . . 82

Other size documents . . . . . . . . . . . . . . . 83

Memory reception alert . . . . . . . . . . . . . . . 84

Friendly reception . . . . . . . . . . . . . . . . . 84

Pager call - when your unit receives a fax . . . . . . . 85

Film detection . . . . . . . . . . . . . . . . . . . 86

Copying Making a copy . . . . . . . . . . . . . . . . . . . 87

Help

Error Messages Reports . . . . . . . . . . . . . . . . . . . . . . 108

LCD display . . . . . . . . . . . . . . . . . . . . 109

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . 111

If a power failure occurs . . . . . . . . . . . . . . 114

Jams Recording paper jam . . . . . . . . . . . . . . . . 115

Sending document jams . . . . . . . . . . . . . . 117

Sending document does not feed, or multi-feeds . . . . 117

Ink Film How much film you have left . . . . . . . . . . . . . 118

Replacing the film or film cartridge . . . . . . . . . . 118

Cleaning Document feeder . . . . . . . . . . . . . . . . . 120

Thermal head and black bar . . . . . . . . . . . . . 120

Page 16

For assistance, call 1-800-435-7329.

General

Information

Display Contrast

Changing the LCD display contrast . . . . . . . . . . 123

Features Summary

Summary of user programmable features . . . . . . . 140

Specifications Technical data about this product . . . . . . . . . . 128

Reports Printing the feature settings, telephone numbers,

the journal, printer test list and Caller ID list . . . . . 121

Reset Resetting the advanced features . . . . . . . . . . . 123

FCC Information List of FCC requirements and information . . . . . . . 124

Warranty Limited Warranty . . . . . . . . . . . . . . . . . 125

Servicenter Directory . . . . . . . . . . . . . . . . 126

Notes for product service and shipping the product . . . 127

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . 129

Comienzo

rápido en

español

Fax Voice

Fax voice guidance . . . . . . . . . . . . . . . . 122

Guidance

Page 17

To order accessories, call toll free 1-800-435-7329.

Accessories

Initial

Preparation

Included accessories

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transporting of the unit.

Power cord ...... 1 pc.

Part No. PQJA200Z

Telephone line

cord .......... 1 pc.

Part No. PQJA59V

Handset ........ 1 pc.

Part No. PFJXE0105Z

Paper tray ...... 1 pc.

Part No. PFYEFP200M

Film cartridge

.... 1 pc.

(with free starter film)

Handset cord .... 1 pc.

Part No. PQJA212M

Paper stacker .... 1 pc.

Part No. PFZE1FP250M

To order, call toll free 1-800-435-7329 or see the fax order instructions on page 18.

Page 18

To order accessories, call toll free 1-800-435-7329.

Accessories Accessory order information

Fax order:

Please send a fax to 1-800-237-9080. Include: Your name, shipping address, telephone number, credit card type, number, expiration and your signature, order part number and quantity, delivery method – overnight, 2nd day, or ground.

Note:

●

The film is not reusable. Do not rewind and use the film again.

●

The films above can be used with your unit even though your unit’s model number (KX-FP270/KX-FP265) is not listed on the film’s box.

Model No.

KX-FA135

KX-FA136

Description

Film cartridge

Replacement film

Specifications

1 cartridge and 1 film [216 mm x 100 m (8

/2" x 328') roll]

(The film has already been installed in the cartridge.)

2 films [216 mm x 100 m (8

/2" x 328') rolls]

(Film only. Use with your original cartridge.)

The free starter film is only 20 meters (65') long. We recommend that you buy regular film [100 m (328')] for uninterrupted use of your unit. For best results, use Panasonic replacement film, KX-FA135 or KX-FA136. To order, call toll free 1-800-435-7329 or see the fax order instructions below.

Page 19

For assistance, call 1-800-435-7329.

Initial

Preparation

Help function

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

2. How to store names in the JOG DIAL directory and how to dial them

3. Help with problems operating answering device

4. Help with problems sending faxes

5. Help with problems receiving faxes

6. How to use the copier function

7. Frequently asked questions and answers

8. Explanation of error messages shown on the display

9. List of available reports

.How to use the Caller ID service

Press .

PRINTING

10.CALLER ID

9.REPORTS

8.ERRORS

7.Q and A

6.COPIER

5.FAX RECEIVING

4.FAX SENDING

3.TAD OPERATION

2.JOG/AUTO DIAL

1.HOW TO SET UP

PRESS[▼▲]&[SET]

Note:

●

When you press during programming, the unit will print out a quick reference for that feature.

HELP

Help Button

HELP

START/COPY/SET

Page 20

Finding the Controls

REDIAL/PAUSE

MUTEFLASH

QUICKSLOW

RINGER/HANDSET/SPEAKER

VOLUME

FILM REMAINING

STOP START/

COPY

/ SET

TAD/FAX ON

DIGITAL SP

PHONE

AUTO ANSWER

IQ-FAX

MEMORY% CALLSMEMORY% CALLS

HELP

ABC

DEF

GHI JKL MNO

PQRS TUV WXYZ

OPER

TONE

ZOOM

COLLATE

RECORD

PLAY MESSAGES

CALLER ID

ERASE

Dial keypad

●

Used to change from pulse to tone during dialing (p. 36).

●

Used to turn on/off the auto

answer mode (p. 70, 71).

●

Used to print a quick

reference (p. 19).

●

Used to check the amount of remaining film (p. 118).

●

In the copy mode, used to choose “Collated” or “Uncollated” (p. 87).

●

Used to send faxes using the IQ-FAX function (p. 59).

Display panel

●

Used as a hookswitch

(p. 36).

●

Used for slow

playback (p. 95).

●

Used to redial the last

number dialed (p. 34, 54).

●

Used to insert a pause

during dialing (p. 36).

●

Used for speakerphone

operation.

●

Used for voice muting

(p. 34).

●

Used for quick playback

(p. 95).

●

Used to adjust volumes (p. 33).

●

Used to select feature settings

during programming.

●

In the copy mode, used to select an enlargement/reduction rate (p. 87, 88).

●

Used to initiate fax transmission, reception or copying.

●

Used to store a setting during programming.

●

Used to stop an operation

or cancel programming.

●

Used to delete a character

or number (p. 30, 32, 41).

●

Used for the Caller ID service (p. 46 to 49).

●

Used to erase recorded messages (p. 94).

●

Used to erase your own recorded greeting messages (p. 92).

●

Used to record greeting messages (p. 91).

●

Used to record memo messages and a telephone conversation (p. 96).

●

Used to play recorded messages (p. 94).

Location

Page 21

Initial

Preparation

MIC

JOG DJOG DIALIAL

FWD

BACK

RESOLUTION

DIRECTORY PROGRAM

1 6 2 7 3 8

4 9 5

LOWER

BBRROOAAD D CCASTAST

HYPHEN

INSERT

SECRET

NAME/TEL NO.

MESSAGES

SKIP

REPEAT

●

Used to select a resolution

(p. 54).

●

Used for transmission to multiple

stations (p. 66, 67).

●

Used to insert a hyphen (p. 31, 38, 39).

●

Used to insert one character or one space

(p. 30, 31, 39).

●

Used for the One-Touch Dial (p. 38, 40, 55).

●

Used as command keys (p. 31, 39).

●

Used to store or edit names and telephone

numbers (p. 38, 41, 42, 66).

●

Used to keep the telephone number

secret (p. 38, 39, 41).

●

Used to initiate or exit programming.

●

Used to search for a stored name

(p. 44, 56).

●

Used to select characters during

programming (p. 31, 39).

●

Used to select the basic features during

programming (p. 140).

●

Used to skip and/or repeat the recorded

messages in the answering device (p. 95).

●

Used to talk with the other party

when using the speakerphone.

●

Used to record greeting messages and memo messages.

●

Used to confirm a stored telephone number

(p. 44).

●

Used to select stations 6–10 for the One-Touch

Dial (p. 38, 40, 55).

Finding the Controls

Page 22

Finding the Controls Overview

Recording paper entrance

Recording paper set lever

Paper tray

Document guides

Document entrance

Speaker

Recording paper exit

Paper stacker

Document exit

Cover open lever

Document feeder tray

Cover

Page 23

Setup

Initial

Preparation

Remove the shipping tape from the unit.

Slide the cover open lever forward.

Film cartridge

Shipping tape

The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages. Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine.

Full size replacement film kits:

●

KX-FA135 Film cartridge Complete kit includes: Film roll, gears and cartridge.

(Prints about 330 letter size pages.)

●

KX-FA136 Replacement film Two replacement film rolls only. Use these film rolls to refill the cartridge.

(Both rolls print a total of about 660 letter size pages.)

Caution:

●

The film can only be used once. When the unit displays “FILM EMPTY”, refill or replace the cartridge with one of the kits above (see page 18 for ordering instructions). If the film is rewound, the print quality will be greatly reduced, and the unit may jam.

(continued)

The cover is under tension to improve print quality. Pull up hard enough to open.

Cover

Cover open lever

Page 24

Setup

If the film in the film cartridge is slack, tighten it by winding the bottom side gears.

Install the film cartridge into the unit.

Make sure that the blue label on the cartridge matches the one on the unit.

Blue label

Film

Bottom side gears

Close the cover securely by pushing down on both ends.

Remove the leaflet from the unit.

Leaflet

Incorrect Correct

Tight

Film cartridge

Installation label

Blue labels

Blue gear

Page 25

Initial

Preparation

Setup

Confirm if the paper stacker is locked into the center slots.

Paper stacker

Center slots

Paper stacker

Using legal size paper

PUSH TO OPEN

POUSSER POUR OUVRIR

Dotted area

Paper stacker extender

Slide the paper stacker until it stops.

Paper stacker

Press the dotted area on the paper stacker extender.

Open the paper stacker extender.

Paper stacker extender

Remove the shipping tape from the paper stacker.

Lift the front of the unit and insert the paper stacker into the slots.

Paper stacker

Slots

Bottom

Shipping tape

Page 26

Setup

Open the paper tray.

Insert the two tabs on the paper tray into the slots on the back of the unit.

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Pull the recording paper set lever forward.

Paper tray

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2(20 lb.)

paper. You may use 60 g/m2to 90 g/m2(16 lb. to 24 lb.) paper.

For best results, use inkjet paper like Hammermill Jet Print. If you use other types of paper, the print quality may be affected.

Recording paper

Tabs

Slots

Paper tray

Recording paper set lever

Page 27

Initial

Preparation

Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray.

●

The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

Upper limit

Tab

Setup

Move the recording paper set lever back.

Note:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or those used for resumes.

●

Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

Recording paper set lever

Adding paper to the paper tray

1. Pull the recording paper set lever forward.

●

The unit will beep and the following message will be displayed.

Display:

2. Remove the installed paper.

3. Add paper to the removed paper and straighten it.

4. Fan the stack of paper and insert it into the paper

tray.

5. Move the recording paper set lever back.

CHECK LEVER

Correct Incorrect

Stack of paper

Paper tray

Recording paper set lever

Page 28

Setup Connections

RJ11C

120 V, 60 Hz

Telephone line cord

Power cord

Handset cord

Connect to “LINE”.

Power surge protector

( )

Line surge protector

( )

Note:

●

The warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If the following message is displayed when the unit is plugged in, the recording paper set lever will be released. Display: Move the lever back (see step 3 on page 27).

CHECK LEVER

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Automatic dialing mode setting

●

When the telephone line cord and the power cord are connected, the unit will automatically start to detect the dialing mode.

Display: Wait until one of the following messages is displayed.

— If your line has touch tone service:

— If your line has rotary pulse dial service:

●

If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when power is restored.

●

You can change the dialing mode setting manually. See page 37.

●

If you connect the power cord before connecting the telephone line cord, the following messages will be shown alternately.

Connect the telephone line cord.

NO TEL LINEINSERT TEL LINE

LINE IS PULSE

LINE IS TONE

CHECKING LINE

Page 29

Initial

Preparation

You should program the date and time, your logo and facsimile telephone number. This information will be

printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1998 04:02PM P1

Example:

Date and time, your name and facsimile telephone number

Setting the date and time

Setup

STOP

START/COPY/SET

Dial keypad

JOG DIAL

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting each 2 digits using the dial keypad or .

If using , press to move the cursor.

Example (using the dial keypad): Aug. 10, 1998 Press .

Press .

Enter the correct hour/minute by selecting each 2 digits using the dial keypad or .

If using , press to move the cursor. Press to select “AM” or “PM”.

Example (using the dial keypad): 3:15PM

1. Press .

2. Press until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

TIME: 12:00AM

M:08/D:10/Y:98

M:01/D:01/Y:98

SET DATE & TIME

1.SYSTEM SET UP

Note:

●

The key can be used to select “AM” or “PM” wherever the cursor is located.

●

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Press .

SETUP ITEM

[ ]

START/COPY/SET

0 1

START/COPY/SET

JOG DIAL

00 1 88 9

START/COPY/SET

JOG DIAL

1 50 3

JOG DIAL

Page 30

Setup

Setting your logo

The logo can be your company, division or name.

STOP

START/COPY/SET

Dial keypad

One-Touch Dial keys

INSERT

JOG DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, by using the dial keypad or (see the next page).

Example (using the dial keypad): Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM

[ ]

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

YOUR LOGO

1.SYSTEM SET UP

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press (One-Touch Dial key 2) to insert a space and enter the character.

INSERT

0 2

START/COPY/SET

JOG DIAL

Page 31

Initial

Preparation

Keys Characters

1 [ ] { } + – / = , . _ : ; ? |

‚

A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ ¤

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

JOG DIAL

To select characters using the JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

Setup

Dial

keys

One-Touch

Dial keys

Arrow

keys

HYPHEN key (Used to insert a hyphen.) INSERT key (Used to insert one character or one space.)

key (Used to move the cursor to the left.) key (Used to move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 2 3 4 5 6 7 8 9 0

Page 32

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number up to 20 digits using the dial keypad or .

If using , press to move the cursor.

Example:

Press .

SETUP ITEM

[ ]

NO.=1234567

NO.=

YOUR FAX NO.

1.SYSTEM SET UP

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

Note:

●

The button replaces a digit with a space and the

button a

“+”. Example (using the dial keypad): +234 5678 Press .

2 4 6 7 83 5

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

0 3

START/COPY/SET

JOG DIAL

START/COPY/SET

JOG DIAL

Dial keypad

STOP

START/COPY/SET

JOG DIAL

Page 33

Volumes

Initial

Preparation

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Speaker volume

8 levels (high to low) are available.

While using the speakerphone, press or .

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or (see page 122).

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

START/COPY/SET

Page 34

Making and Answering Calls Voice calls - making

Press or lift the handset.

Display:

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone or handset.

When finished, press or hang up the handset.

DIGITAL SP-PHONE

TEL=2345678

TEL=

To redial the last number

1. Press or lift the handset.

2. Press .

●

If the line is busy when using the

button, the unit will

automatically redial the number up to 14 times.

●

During redial, the following will be displayed.

Display:

To mute your voice to the other party

1. Press during a telephone conversation. Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press .

MUTE

<MUTE>

WAITING REDIAL

Hints for the speakerphone operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

REDIAL/PAUSE

Dial keypad

Handset

MUTE

DIGITAL SP-PHONE

REDIAL/PAUSE

Microphone

MUTE

Page 35

Telephone

Making and Answering Calls

Voice calls - answering

When the unit rings, press or lift the handset.

When finished, press or hang up the handset.

DIGITAL SP-PHONE

MUTE

DIGITAL SP-PHONE

Handset

Page 36

Making and Answering Calls

FLASH

REDIAL/PAUSE

TONE

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.

TONE

The button functions as the hookswitch on a regular telephone. If you misdial a telephone number, press the button firmly.

The button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting. For further details, contact your host exchange supplier or local telephone company.

FLASH

Note:

●

TONE, FLASH and PAUSE can be stored into a telephone number in the One-Touch Dial and the JOG DIAL directory.

Example 1:

When your unit is connected to a host exchange, insert a pause before the telephone number to get an outside line.

9 PAUSE

Line access code

Telephone number

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

International access code

Country

code

PAUSE PAUSE

Telephone

number

TONE, FLASH and PAUSE buttons

TONE button

FLASH button

When the button is pressed during dialing, a pause will be inserted. Pressing

once creates a 5 second pause.

REDIAL/PAUSE

Entering pauses

Page 37

Telephone

When the unit is turned on, the unit will automatically set the dialing mode to “TONE” or “PULSE” if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

START/COPY/SET

Dial keypad

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM

[ ]

MODE=AUTO

▼▲

DIALING MODE

1.SYSTEM SET UP

Dialing mode (touch tone or pulse)

Note:

●

If you change to a different telephone company and this company uses a different dialing mode, reset the dialing mode.

Making and Answering Calls

START/COPY/SET

1 3

START/COPY/SET

Page 38

One-Touch Dial

Helpful hints:

●

To confirm the stored telephone numbers and station names, print a telephone number list (see page 121).

●

The stored names in the One-Touch Dial can be searched for using the JOG DIAL directory.

Example:

John <S02>

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed numbers. 10 stations are available.

●

The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key (BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 66 and 67.

Press .

Display:

For stations 1–5

Press one of the One-Touch Dial keys.

●

If you select One-Touch Dial key 1, select “DIAL MODE” by pressing . Then press

to go to the next prompt.

For stations 6–10

Press , then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, by following the instructions on the next page.

Example:

Press .

Example:

Enter the telephone number up to 30 digits.

●

To enter a hyphen in a telephone number, press

(One-Touch Dial key 1).

Example:

Press .

●

To program other stations, repeat steps 2 to 6.

Press to exit the program.

DIRECTORY PROGRAM

OR USE JOG-DIAL

PRESS STATION

REGISTERED

<S02>=1114497

<S02>=

NAME=John

OR USE JOG-DIAL

PRESS STATION

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

Once a secret number is set, it cannot be viewed.

●

The telephone number will not appear on the telephone number list.

●

Pressing

does not count as a

digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 43.

SECRET

Storing names and telephone numbers in the One-Touch Dial

DIRECTORY PROGRAM

START/COPY/SET

Dial keypad

HYPHEN

SECRET

LOWER

One-Touch Dial keys

LOWER

START/COPY/SET

HYPHEN

START/COPY/SET

DIRECTORY PROGRAM

Page 39

Telephone

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

JOG DIAL

To select characters using the JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

SECRET key (Used to keep the telephone number secret.)

Note:

●

A hyphen entered in a telephone number is counted as two digits.

Keys Characters

1 [ ] { } + – / = , . _ : ; ? |

‚

A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ ¤

Dial

keys

One-Touch

Dial keys

Arrow

keys

INSERT key (Used to insert one character or one space.)

HYPHEN key (Used to insert a hyphen.)

key (Used to move the cursor to the left.) key (Used to move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

One-Touch Dial

1 2 3 4 5

6 7

8 9 0

Page 40

One-Touch Dial

Press or lift the handset.

Display:

●

Confirm that there are no documents in the document feeder tray.

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

When the other party answers, talk into the microphone or handset.

When finished, press or hang up the handset.

DIGITAL SP-PHONE

TEL=<John>

TEL=

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38).

Helpful hints:

●

To confirm the items stored in the One-Touch Dial, print a telephone number list (see page 121).

●

You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is

displayed, then press or lift the handset.

DIGITAL SP-PHONE

JOG DIAL

DIGITAL SP-PHONE

LOWER

Handset

JOG DIAL

DIGITAL SP-PHONE

One-Touch Dial keys

LOWER

Microphone

Page 41

Telephone

Storing names and telephone numbers in the JOG DIAL directory

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on page 39.

Example:

Press .

Enter the telephone number up to 30 digits.

Example:

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

NO.=5552233

NO.=

NAME=Alice

NAME=

OR USE JOG-DIAL

PRESS STATION

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for the KX-FP270, 60 stations for the KX-FP265) in addition to the One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.

HELP-FAX (1-800-435-7329): If you cannot correct the problem after trying the help function (see page 19), call using this station (see page 44). IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call using this station (see page 44).

If you do not need the above stations, you can edit or erase them (see pages 42 and 43).

Note:

●

To confirm the stored names and telephone numbers, print a telephone number list (see page 121).

●

You can store items during a telephone conversation.

●

When the following message is displayed in step 6, you can only store 5 items.

Display:

●

If the unit shows “JOG-DIAL FULL” in step 1, there is no space to store new stations. Edit or erase unnecessary stations (see pages 42 and 43).

●

By rotating to the right, stored items can be displayed. The order is as follows: alphabet, number, symbol and telephone number (when a name is not stored).

JOG DIAL

SPACE= 5 DIRS.

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

Once a secret number is set, it cannot be viewed.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

SECRET

JOG DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

DIRECTORY PROGRAM

Dial keypad

SECRET

JOG DIAL

START/COPY/SET

STOP

START/COPY/SET

DIRECTORY PROGRAM

JOG DIAL

Page 42

JOG DIAL

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 39.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

Edit the telephone number. For further details, see page 41.

Press .

REGISTERED

NO.=0123456

NAME=Mary

EDIT= DELETE=#

Mary

Editing a stored name and number

JOG DIAL

DIRECTORY PROGRAM

START/COPY/SET

Dial keypad

JOG DIAL

START/COPY/SET

DIRECTORY PROGRAM

START/COPY/SET

Page 43

Telephone

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

If you do not want to erase the item, press .

Press .

●

The stored name and number are deleted.

DELETED

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

Smith

Erasing a stored name and number

START/COPY/SET

DIRECTORY PROGRAM

JOG DIAL

STOP

ERASE

You can also erase a name and number stored in the One-Touch Dial by following the instructions below.

JOG DIAL

Note:

●

You can use the ERASE key to erase a name and number. Press after rotating in

step 1, then press .

START/COPY/SET

JOG DIAL

ERASE

JOG DIAL

DIRECTORY PROGRAM

START/COPY/SET

STOP

Page 44

JOG DIAL

Rotate until the desired name is displayed.

Example:

Press or lift the handset.

●

The unit will start dialing automatically.

When the other party answers, talk into the microphone or the handset.

When finished, press or hang up the handset.

DIGITAL SP-PHONE

TEL=<Lisa>

DIALING

Lisa

Helpful hint:

●

To confirm the items stored in the directory, print a telephone number list (see page 121).

To search for a name by the initial

Example: When you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 39).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Press or lift the handset, and the unit will automatically dial the number.

DIGITAL SP-PHONE

STOP

Lisa

Larry

Allan

To confirm a stored telephone number

1. Rotate until the desired name is displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Press or lift the handset, and the unit will automatically dial the number.

DIGITAL SP-PHONE

STOP

4567890

Kim

Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (see page 41).

Note:

●

If the desired name has not been stored, press and dial the number manually.

STOP

Note:

●

When you want to search for symbols (not alphabet or numbers), press the key in step 2.

JOG DIAL

DIGITAL SP-PHONE

Dial keypad

Handset

STOP

JOG DIAL

DIGITAL SP-PHONE

NAME/TEL NO.

Microphone

JOG DIAL

NAME/TEL NO.

Page 45

Caller ID

Telephone

Caller ID service from the phone company

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls.

●

To set this feature, see page 52.

●

To print out the Caller ID list manually, see page 121.

Important:

●

When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings: — TAD/FAX mode ring count (p. 105) — FAX ONLY mode ring count (p. 74), and — TEL/FAX delayed ring count (p. 81).

How Caller ID is displayed

Caller ID and its capabilities

When a call is received, the display will show the caller’s name after the first ring.

Example:

You can display the caller’s name and number respectively by pressing .

After hanging up, the caller’s information (name, telephone number and the time of the call) will automatically be saved in the Caller ID list (see page 52).

123-456-7890

ROGER DAVIS

Note:

●

If the caller’s name and number cannot be received, the following message will be displayed.

Display:

●

When the unit is connected to a PBX system, you may not receive the caller’s information. Consult with your PBX supplier.

●

The Caller ID service is currently provided in calling areas by caller identification technology. When the caller’s information cannot be received, the display will show as follows. — If the caller dialed from an area which does not provide the Caller ID service:

— If the caller has requested not to send their information:

— If the caller made a long distance call:

LONG DISTANCE

PRIVATE CALLER

OUT OF AREA

NO NAME RCVD

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

NAME/TEL NO.

Page 46

Caller ID

Ex. When you search from the most recent call/oldest call

Press .

Example:

Display:

Rotate to search the Caller ID list (see below).

If you want to know the caller’s phone number and the date/time of the call, press repeatedly while the display is showing the desired name.

●

The display will alternate the name, number and date/time by pressing .

Press to exit the Caller ID list.

STOP

Mar. 14 02:30PM

345-3809

WENDY ROBERTS

USE JOG-DIAL

2 NEW CALLS

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased.

With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialing a telephone number from the list (See page 47.) — Storing a telephone number for automatic dialing from the list (See page 48.) — Printing out a Caller ID list (See page 121.)

2 NEW CALLS

END OF NEW CALL

WENDY ROBERTS

ALLAN STONE

END

MIKE TIMAR

From the most recent call: (rotating to the right)

From the oldest call: (rotating to the left)

New callsReviewed calls

Note:

●

To move between calls, rotate .

●

The display will show “END OF NEW CALL” after the last new call in the list.

●

The display will show “END” after the last call in the list.

●

If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

JOG DIAL

NAME/TEL NO.

STOP

JOG DIAL

CALLER ID SEARCH

Viewing the Caller ID list on the display

CALLER ID SEARCH

JOG DIAL

NAME/TEL NO.

Page 47

Telephone

Calling back from the Caller ID list

Press .

Example:

Display:

Rotate until the desired name or telephone number is displayed.

Example:

Press or lift the handset.

When finished, press or hang up the handset.

Note:

●

You can send a fax by pressing with a document on the document feeder tray after step 3.

●

If a telephone number is not displayed when pressing

, you cannot call back that caller.

NAME/TEL NO.

START/COPY/SET

DIGITAL SP-PHONE

ALLAN STONE

USE JOG-DIAL

2 NEW CALLS

You can easily call back a telephone number recorded in the Caller ID list.

CALLER ID SEARCH

DIGITAL SP-PHONE

START/COPY/SET

JOG DIAL

Handset

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

Caller ID

Telephone number

1– Area code – Telephone number

Area code – Telephone number

1– Telephone number

c: d:

To edit 10 digit telephone numbers into one of 4 patterns

Press in step 2 to select a pattern. Each time you press , the number is arranged into

one of 4 different patterns.

CALLER ID SEARCH

JOG DIAL

Page 48

Caller ID Storing a telephone number in the One-Touch Dial

and JOG DIAL directory from the Caller ID list

Press .

Example:

Display:

Rotate until the name you want to store is displayed.

Example:

Press .

To store in the One-Touch Dial memory: For stations 1–5, press one of the One-Touch

Dial keys.

Example:

Press .

For stations 6–10, press , then press one of the One-Touch Dial keys.

Example:

Press .

●

A new entry will overwrite any previous information.

●

If you are using One-Touch Dial key 1 as the BROADCAST key (see page 66), One-Touch Dial key 1 cannot be used for this feature.

●

When storing, you can only store a name up to 10 characters long. To edit the name and number, see the instructions on pages 38 and 39.

<S06>1233453809

NAME=WENDY ROBE

<S02>1233453809

NAME=WENDY ROBE

OR USE JOG-DIAL

PRESS STATION

WENDY ROBERTS

USE JOG-DIAL

2 NEW CALLS

You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list.

START/COPY/SET

Dial keypad

One-Touch Dial keys

JOG DIAL

CALLER ID SEARCH

LOWER

DIRECTORY PROGRAM

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

To store in the JOG DIAL directory:

Rotate .

Example:

Press .

●

If the directory is full, a name and number cannot be stored.

●

When storing, you can only store a name up to 10 characters long.To edit the name and number, see the instructions on page 42.

Press .

REGISTERED

NO.=1233453809

NAME=WENDY ROBE

Note:

●

You cannot store caller information in the One-Touch Dial and JOG DIAL directory if a telephone number is not displayed.

CALLER ID SEARCH

JOG DIAL

DIRECTORY PROGRAM

START/COPY/SET

LOWER

START/COPY/SET

Page 49

Telephone

Caller ID

Erasing a name/number from the Caller ID list

Erasing a specific caller’s information

Press .

Example:

Display:

Rotate until the desired name is displayed.

Press .

●

The caller’s information is erased.

●

To erase other caller’s information, repeat steps 2 to 3.

Press to exit the program.

STOP

ALLAN STONE

DELETED

WENDY ROBERTS

USE JOG-DIAL

2 NEW CALLS

You can erase some or all of the entries in the Caller ID list.

JOG DIAL

CALLER ID SEARCH

ERASE

STOP

CALLER ID SEARCH

JOG DIAL

ERASE

Page 50

Caller ID

Erasing all callers’ information

Press three times.

Display:

Press .

Press or until the following message is displayed.

Press .

●

If you do not want to erase the information, press

Press .

Press to exit the program.

STOP

ERASE COMPLETED

ALL ERASE OK?

CALL LIST ERASE

PRESS[▼▲]&[SET]

3.CALLER SET UP

START/COPY/SET

STOP

START/COPY/SET

STOP

START/COPY/SET

Page 51

Telephone

Storing your area code

When this feature is set, the caller’s telephone number is displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning.

Press three times.

Display:

Press .

Press or until the following message is displayed.

Press .

Enter your area code using 3 digits with the dial keypad.

Press .

Press to exit the program.

STOP

REGISTERED

CODE=

AREA CODE

PRESS[▼▲]&[SET]

3.CALLER SET UP

To erase the area code

●

Press when your area code is displayed in step 4. Then press . To exit the program, press .

STOP

START/COPY/SET

STOP

Caller ID

START/COPY/SET

Dial keypad

START/COPY/SET

STOP

START/COPY/SET

Page 52

Caller ID Automatic Caller ID list

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

AUTO CALL. LIST

1.SYSTEM SET UP

This feature prints a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

START/COPY/SET

Dial keypad

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Jan. 04 02:35PM Jan. 03 08:35AM

FAX TAD

TELEPHONE NUMBER

Jan. 04 1998 04:37PM

123-345-3809 456-103-2238

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

Jan. 01 02:35PM TEL

TELEPHONE NUMBER

789-345-1029

ANSWER

NAME

OLD

Sample of a Caller ID list

●

The NAME/TELEPHONE NUMBER/TIME OF CALL information are received through a Caller ID service (see page 45).

●

ANSWER: How the call was received by the unit. — FAX: Facsimile — TAD: Telephone answering device — TEL: Telephone When nothing is shown, there was no response.

2 6

START/COPY/SET

Page 53

Telephone

Talking to the caller after fax transmission or reception

FACE DOWN

DIGITAL SP-PHONE

Handset

Microphone

You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press or lift the handset to start talking.

DIGITAL SP-PHONE

VOICE STANDBY

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Press or lift the handset within 10 seconds of the distinctive ring to start talking.

DIGITAL SP-PHONE

PLEASE PICK UP

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

DIGITAL SP-PHONE

Handset

Microphone

Voice Contact

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — if in the TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message.

— if in the FAX ONLY, TEL or TEL/FAX mode, the line

will be disconnected.

DIGITAL SP-PHONE

Page 54

Sending Faxes Sending a fax manually

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see the bottom of this page).

Press or lift the handset.

Dial the fax number.

Example:

When a fax tone is heard:

Press , and hang up the handset if using it. OR

When the other party answers your call:

Ask them to press their start button. When a fax tone is heard, press your and hang up the handset if using it.

CONNECTING.....

TEL=5678901

TEL=

STANDARD

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 5 times.

●

During redial, the following will be displayed.

Display:

To stop transmission

Press . To eject the document, press again.

STOP

WAITING REDIAL

To select the resolution

Select the desired resolution according to the type of document.

FACE DOWN

Document feeder tray

Document guides

RESOLUTION

DIGITAL SP-PHONE

Dial keypad

REDIAL/PAUSE

START/COPY/SET

STOP

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible fax machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (see page 121) and try to solve the problem (see page 108).

RESOLUTION

DIGITAL SP-PHONE

REDIAL/PAUSE

START/COPY/SET

Page 55

Sending Faxes

Fax/Copy

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 5 times.

●

This feature is also available for; — sending faxes using the JOG DIAL

directory (page 56), and

— delayed transmission (page 64).

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

STOP

WAITING REDIAL

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see the bottom of page 54).

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<John>

STANDARD

Sending a fax using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38).

Helpful hints:

●

To confirm the items stored in the One-Touch Dial, print a telephone number list (see page 121).

●

You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is

displayed, then press .

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (see page 69).

START/COPY/SET

JOG DIAL

Note:

●

If your fax does not transmit, press

and then repeat step 5. Verify that the number dialed is answered by the other party’s fax machine.

DIGITAL SP-PHONE

Document guides

Document feeder tray

RESOLUTION

LOWER

FACE DOWN

STOP

DIGITAL SP-PHONE

RESOLUTION

START/COPY/SET

LOWER

JOG DIAL

One-Touch Dial keys

Page 56

Sending Faxes Sending a fax using the JOG DIAL directory

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see the bottom of page 54).

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press .

Press .

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<Alice>

Alice

STANDARD

Note:

●

If the desired name has not been stored, press and dial the number manually.

●

For further details about using the JOG DIAL, see page 44.

●

If your fax does not transmit, press

and then repeat steps 5 and 6. Verify that the number dialed is answered by the other party’s fax machine.

DIGITAL SP-PHONE

STOP

Before using this feature, program the desired names and telephone numbers into the directory (see page 41).

Helpful hints:

●

To confirm the items stored in the directory, print a telephone number list (see page 121).

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (see page 69).

Document guides

Document feeder tray

RESOLUTION

JOG DIAL

START/COPY/SET

NAME/TEL NO.

STOP

DIGITAL SP-PHONE

RESOLUTION

START/COPY/SET

FACE DOWN

NAME/TEL NO.

JOG DIAL

Page 57

Fax/Copy

IQ-FAX

Fill out the attached application form and fax it to 1-800-909-6649.

●

The FaxSav company will send you a welcome fax after they have activated your account.

●

There is no application or monthly fee. You pay only for the faxes you send.

To enable the IQ-FAX function from your fax machine, set feature setting #75 to ON (see page 58).

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the internet being integrated into the network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring that your documents stay secure. You get the benefits of carefree faxing with savings associated with the use of the internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL directory (see page 41).

How to apply for the FaxSav Internet service for your unit

Fax server

Your unit will send a fax to the fax server.

The fax server will receive the fax from your unit, then send it to the other party’s fax machine.

The other party’s fax machine will receive the fax from the fax server.

1 If any transmission errors occur between your unit and the fax server, your unit will automatically redial the

fax server up to 2 times.

2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will

automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit to receive a fax.

How your fax is sent to the other party’s fax machine

Sending Faxes

Page 58

Sending Faxes

START/COPY/SET

Dial keypad

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

MODE=OFF

▼▲

IQ-FAX

1.SYSTEM SET UP

Turning on the IQ-FAX function

Before programming, confirm that your application has been processed by FaxSav.

START/COPY/SET

7 5

START/COPY/SET

Page 59

Fax/Copy

Sending a fax using the Internet

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see the bottom of page 54).

Press .

Enter the fax number using the dial keypad, One-Touch Dial or .

●

You can use the key (see pages 66 and 67).

Press .

●

If the number you dialed is out of the FaxSav network service area, the unit will show the following messages and send the fax directly over the telephone line.

●

If “OUT OF NETWORK” is displayed when sending a fax long distance or internationally using IQ-FAX, then contact FaxSav at 1-888-332-9728.

SENDING NORMAL

OUT OF NETWORK

SENT TO SERVER

SENDING P1

CONNECTING.....

TRYING IQ-FAX

FAX=

IQFAX TO WHERE?

STANDARD

If you cannot send a fax

Contact FaxSav at 1-888-332-9728. The FaxSav customer service center may send you a program update. While receiving this update, you will not be able to operate the unit and the following message will be displayed for about 3 minutes. During this time, you also will not be able to operate extension telephones, if they are connected.

Display:

If a loading error occurs, the unit will display the following message.

In this case, contact FaxSav at 1-888-332-9728.

LOADING ERROR

LOADING IQ-DATA

Sending Faxes

RESOLUTION

IQ-FAX

START/COPY/SET

JOG DIAL

BROADCAST

Dial keypad

START/COPY/SET

IQ-FAX

JOG DIAL

RESOLUTION

Document feeder tray

FACE DOWN

Document guides

One-Touch Dial keys

BROADCAST

Page 60

Sending Faxes

600 mm

(23

/8")

Paper width

Minimum size

128 mm

(5")

128 mm

(5")

Maximum size

216 mm (81/2")

208 mm (8

/16")

Effective scanning area

4 mm

Scanned

area

216 mm (81/2")

Single sheet: 45 g/m2to 90 g/m

(12 lb. to 24 lb.) Multiple sheets:

60 g/m2to 75g/m

(16 lb. to 20 lb.)

Document weight

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Documents you can send

Page 61

Fax/Copy

Sending Faxes

You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically.

FACE DOWN

DIGITAL SP-PHONE

Dial keypad

START/COPY/SET

HELP

Press four times.

Display:

Press .

Voice guide:

Insert the document FACE DOWN until a beep tone is heard.

Voice guide:

Press .

Dial the fax number.

When a fax tone is heard, press

Voice guide:

START/COPY/SET

DIGITAL SP-PHONE

HELP

4.SEND GUIDE

Sending faxes by following the voice guide

To transmit, insert the document face down until you hear the beep.

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

Page 62

Sending Faxes

The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON:

The

sending

report will always print out, indicating whether fax transmission is successful or not.

OFF: The sending report will not print.

START/COPY/SET

Dial keypad

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM

[ ]

MODE=ERROR

▼▲

SENDING REPORT

1.SYSTEM SET UP

Sending report for confirmation

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

Jan. 20 1998 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Sample of a sending report

Communication message (See page 108.)

Error code (for service personnel use only)

SND:

Sent directly.

IQ-FAX:

Sent to the fax server.

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

START/COPY/SET

0 4

START/COPY/SET

Page 63

Fax/Copy

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

START/COPY/SET

Dial keypad

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

AUTO JOURNAL

1.SYSTEM SET UP

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME

00'45 00'58 00'48 02'45 03'50

MODE SND

IQ-FAX RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK COMMUNICATION ERROR (43) OK OK

START TIME

Jan. 25 1998 05:22PM

Jan. 21 02:14PM Jan. 21 03:17PM Jan. 21 05:18PM Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

Automatic journal report

Sample of a journal report

Communication message (See page 108.)

Error code (for service personnel use only)

SND:

Sent directly.

IQ-FAX:

Sent to the fax server.

RCV:

Received directly.

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

Sending Faxes

START/COPY/SET

2 2

START/COPY/SET

JOURNAL

Page 64

Sending Faxes

Insert the document FACE DOWN.

Display:

Press .

Press , then .

Press .

Press or to select “ON”.

Press .

Enter the fax number using the dial keypad, One-Touch Dial or .

Press .

Enter the transmission start time. Example (using the dial keypad): 11:30PM Press , then press to select “PM”.

●

To select “AM”, press until “AM” is displayed.

Press .

●

When the programmed time arrives, the unit will automatically start transmission.

SEND AT 11:30PM

SETUP ITEM

[ ]

TIME=11:30PM

TIME=12:00AM

FAX=

MODE=ON

▼▲

MODE=OFF

▼▲

DELAYED SEND

1.SYSTEM SET UP

STANDARD

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

FACE DOWN

One-Touch Dial keys

START/COPY/SET

STOP

JOG DIAL

Dial keypad

(sending a fax at a specified time)

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

Delayed transmission

10 11

To cancel the delayed transmission setting

1. Press while the unit is idle. Display:

2. Press .

START/COPY/SET

YES: PRESS SET

SEND CANCELED?

2 5

START/COPY/SET

JOG DIAL

START/COPY/SET

01 31

START/COPY/SET

STOP

Page 65

Fax/Copy

The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 128.

START/COPY/SET

Dial keypad

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

MODE=OFF

▼▲

SEND BY MEMORY

1.SYSTEM SET UP

From memory

Setting memory transmission

FACE DOWN

One-Touch Dial keys

START/COPY/SET

STOP

JOG DIAL

Dial keypad

Insert the document FACE DOWN.

Enter the fax number using the dial keypad, One-Touch Dial or .

When using the dial keypad or , press

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the documents.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used

PAGES=01 05

Transmitting documents from memory

Note:

●

The stored documents will be automatically erased after transmission.

●

To cancel the memory transmission, press during or after scanning the document.

●

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be canceled.

STOP

Sending Faxes

START/COPY/SET

1 5

START/COPY/SET

JOG DIAL

Page 66

Sending Faxes

This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in the One-Touch Dial and JOG DIAL directory frequently. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1).

Important:

●

Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or JOG DIAL directory.

●

The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.

STOP

START/COPY/SET

One-Touch Dial keys

BROADCAST

LOWER

JOG DIAL

DIRECTORY PROGRAM

Press .

Display:

Press .

Press or to select “BROADCAST”.

Press .

Enter the stations.

Using the One-Touch Dial: For stations 2–5, press the preset One-Touch

Dial key. For stations 6–10, press , then press the preset One-Touch Dial key.

Example:

Using the JOG DIAL directory:

Rotate until the desired name is displayed (up to 100 stations for the KX-FP270, 60 stations for the KX-FP265).

Example:

Press .

●

To enter other stations, repeat this step (up to 109 stations for the KX-FP270, 69 stations for the KX-FP265).

John [002]

John [001]

DIR=Luke [001]

DIR= [000]

BROADCAST

▼▲

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

Multiple stations

Programming the BROADCAST key with telephone numbers

Note:

●

If you make a mistake while programming, press , then make the correction.

●

Confirm the stored numbers by printing a telephone number list (see page 121).

STOP

Press after entering all of the desired stations.

Press to exit the program.

DIRECTORY PROGRAM

START/COPY/SET

DIRECTORY PROGRAM

BROADCAST

START/COPY/SET

JOG DIAL

START/COPY/SET

LOWER

Page 67

Fax/Copy

Using the BROADCAST key

FACE DOWN

START/COPY/SET

STOP

BROADCAST

Broadcast report

The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 128.

Insert the document FACE DOWN.

Press .

●

The documents will be fed into the unit and scanned into memory. Then the unit will transmit the data to each station, calling each number sequentially.

BROADCAST

Note:

●

If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO. 001

002 003 004

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

Jan. 10 1998 03:36PM

Jan. 10 03:31PM Jan. 10 03:33PM Jan. 10 03:34PM Jan. 10 03:35PM

TOTAL

RESULT

(IQ-FAX)

OTHER FACSIMILE

(1/1)

(008)

BROADCAST REPORT

Total number of pages sent to the fax server.

The “ ” mark in this column shows the fax has been sent to the fax server.

To cancel the broadcast setting

1. Press while the unit displays “BROADCASTING”.

Display:

2. Press .

START/COPY/SET

YES: PRESS SET

SEND CANCELED?

Sending Faxes

STOP

Page 68

Sending Faxes Overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Note:

●

After transmission, this feature will turn off automatically.

●

This feature is not available for transmission using the BROADCAST key.

●

A slower transmission speed will lengthen the call duration. Therefore, the calling charge may be higher.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

MODE=OFF

▼▲

OVERSEAS MODE

1.SYSTEM SET UP

START/COPY/SET

2 3

Dial keypad

START/COPY/SET

Page 69

Fax/Copy

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine. If you hear a: — Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper.

Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialing or press and try

again later.

If this feature is not required, turn it off.

STOP

Note:

●

The connecting tone volume cannot be adjusted.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM

[ ]

MODE=ON

▼▲

CONNECTING TONE

1.SYSTEM SET UP

Sending Faxes

START/COPY/SET

7 6

START/COPY/SET

Dial keypad

STOP

START/COPY/SET

Page 70

Receiving Faxes Setting the unit to receive calls

How you

want the unit

to receive

faxes

You have to

set this.

To turn the AUTO ANSWER light on, press

AUTO ANSWER

This is how

the unit

will operate.

You have a separate telephone line just for fax calls.

Fax call

All incoming calls will be answered as faxes.

In the FAX ONLY mode, any call received on the line will be answered, and the unit will try to receive a fax - the display will show

“CONNECTING.....”. If it does not

show “RECEIVING P1”, then the incoming call was not a fax.

AUTO ANSWER light

AUTO ANSWER

TAD/FAX ON

To receive voice and fax calls automatically.

Voice/Fax call

TAD/FAX mode

(Telephone Answering Device/Facsimile mode)

(See page 89.)

PRE-SELECTED SETTING

AUTO ANSWER is ON.

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

FAX ONLY mode

(See page 73.)

AUTO ANSWER is ON.

Hi, this

is Mike...

Option A Option B

●

When the AUTO ANSWER light is on, AUTO ANSWER is on.

Page 71

Receiving Faxes

Fax/Copy

To turn the AUTO ANSWER light off, press .

AUTO ANSWER

To the same line

Telephone No. (555-1111)

Facsimile No. (555-1333)

You have a Distinctive Ring service from the telephone company (this allows you to

have up to 3 telephone numbers on the same line).

2 number example

To activate the Distinctive Ring mode, select the same ring pattern assigned to the facsimile number in feature #31 (see pages 76 and 77).

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long

rings)

The unit will automatically answer calls received at your facsimile number. If a call is received at the other telephone number, the unit will operate based on the receive mode you selected.

Option C Option D

Other options

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service. See pages 76 and

77.

With PC

If you have a computer attached to the same telephone line, see page

75.

TEL/FAX mode

If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically, see pages 78 to

81.

Remote activation

If you answer a telephone in another room and hear fax tones, you can activate the unit remotely by pressing 9. See page 82.

●

When the AUTO ANSWER light is off, AUTO ANSWER is off.

To answer all voice and fax calls yourself.

Voice/Fax call

TEL mode

(See page 72.)

AUTO ANSWER is OFF.

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

START/COPY/SET

Ring

Page 72

Receiving Faxes

When the unit rings, press or lift the handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press .

Hang up the handset, if using it.

●

The unit will start reception.

CONNECTING.....

Note:

●

If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. If you want to change to the TAD/FAX mode, enter the remote operation ID (see page 98) during the greeting message.

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving even if you do not press .

●

If this feature is not required, set to “OFF” (see page 84).

START/COPY/SET

STOP

START/COPY/SET

STOP

Handset

TAD/FTAD/FAAX ONX ON

AUAUTO ANSWERTO ANSWER

OFF

DIGITAL SP-PHONE

(answering all calls manually)

TEL mode

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will: — display an error message and the following

message alternately;

Display:

— alert you with slow beeps (Memory

reception alert).

●

Follow the instructions on pages 109 and 110 to solve the problem and print the stored document.

●

For memory capacity, see page 128.

FAX IN MEMORY

Turn off the AUTO ANSWER mode by pressing

until the AUTO ANSWER light turns off.

●

The display will show the following.

Display:

TEL MODE

AUTO ANSWER

START/COPY/SET

DIGITAL SP-PHONE

Page 73

Fax/Copy

(all calls are received as faxes)

FAX ONLY mode

Changing the AUTO ANSWER setting to the FAX ONLY mode

Receiving Faxes

Note:

●

This mode should not be used on a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

● To change to the TAD/FAX or TEL/FAX mode, select

“TAD/FAX” or “TEL/FAX” in step 4.

Press .

Display:

Press , then .

Press .

Press or to select “FAX ONLY”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

●

The unit will automatically answer all calls and only receive fax documents.

●

The number of rings before a call is answered can be changed (see page 74).

FAX ONLY MODE

SETUP ITEM

[ ]

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

AUTO ANSWER

1.SYSTEM SET UP

7 7

START/COPY/SET

AUTO ANSWER

Dial keypad

AUAUTO ANSWERTO ANSWER

TAD/FTAD/FAAX ONX ON

START/COPY/SET

Page 74

Receiving Faxes

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Select “FAX ONLY” in step 4 of feature setting #77 (see page 73).

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM

[ ]

RING=2

▼▲

FAX RING COUNT

1.SYSTEM SET UP

Setting the ring count in the FAX ONLY mode

If you have a telephone line just for receiving faxes, we recommend the following setup.

Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two

telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see above).

Line 1 – Voice calls

Line 2 – Fax calls

Wall jack

Only a fax machine is connected.

Note:

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

0 6

START/COPY/SET

Dial keypad

START/COPY/SET

Page 75

Fax/Copy

Receiving Faxes

Setting up with a computer

Always connect the fax machine directly to the wall jack.

Wall jack

Computer

Fax machine

Wall jack

Note:

●

Turn off the AUTO ANSWER mode on the fax machine.

●

The device which has the shortest ring count will answer a call first.

Page 76

Receiving Faxes Distinctive Ring service

This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.

This feature will work irregardless of the AUTO ANSWER or receive mode settings.

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ringing pattern.

Ring patterns:

What is a Distinctive Ring service?

When you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers, business numbers, fax numbers, and so on. When a call is received, you will know which number is being called by the ringing pattern.

Example:

Your telephone number

012 1234 012 5678 012 9876

Ring pattern

Standard ring Double ring Triple ring

Use

Personal Business Facsimile

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

(ring pattern detection feature)

Program the ring pattern assigned to the facsimile number (see the next page). When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

To use one of the telephone numbers as a facsimile number

Page 77

Fax/Copy

Setting the Distinctive Ring pattern assigned for faxes

Note:

●

The unit will automatically answer a Distinctive Ring call after the second ring irregardless of the AUTO ANSWER, receive mode or ring count setting.

●

If you have only 1 Distinctive Ring number, you most likely will use setting “B”.

Press .

Display:

Press , then .

Press .

Press or to select the ring pattern to be assigned to the facsimile number.

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long rings) OFF: Turns off the feature (pre-selected setting).

Press .

●

The unit will print an information list.

Press .

SETUP ITEM

[ ]

PRINTING

MODE=OFF

▼▲

RING DETECTION

1.SYSTEM SET UP

Select the ring pattern of the facsimile number that is assigned by your telephone company.

Receiving Faxes

3 1

START/COPY/SET

Dial keypad

START/COPY/SET

Page 78

Receiving Faxes TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page.

Note:

●

Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be received manually.

●

You must set the ringer to ON.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to

3 times.***

Ring

Answer the call using the handset.

The unit will automatically receive documents without ringing.

The first greeting message will be played (see page 90).

The second greeting message will be played (see page 90). You can record your own greeting message (see page 91).

***

A telephone fee will be charged to the caller from this point.

***

A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.

***

While ringing, the unit will emit a different ring back tone to the calling party.

Page 79

Fax/Copy

Ring pattern when an extension telephone is connected

The extension telephone will ring twice.* (The unit will not ring.)

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will ring up to 3 times.***

(The extension telephone will not ring.)

Voice call

Fax calling tone**

If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

Answer the call using the handset.

The unit will automatically receive documents without ringing.

Ring

The first greeting message will be played (see page 90).

The second greeting message will be played (see page 90). You can record your own greeting message (see page 91).

Receiving Faxes

TEL/FAX delayed ring count: Up to four ring signals will be generated before the unit answers,

depending on feature setting #78 on page 81. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call.

Three to six rings will be generated, depending on feature setting #30 on page 81. This signal will not ring at an extension telephone.

Note:

● The unit will display the following when the extension telephone starts to ring.

Display:

●

You must set the ringer to ON.

INCOMING CALL

Page 80

Receiving Faxes

Select “TEL/FAX” in step 4 of feature setting #77 (see page 73).

●

The unit will print an information list.

If the AUTO ANSWER light is off, turn it on by pressing .

●

The unit will play the second greeting message of the TEL/FAX mode and the display will show the following message.

Display:

TEL/FAX MODE

Changing the AUTO ANSWER setting to the TEL/FAX mode

We recommend the following setup.

Only a fax machine is connected.

You are always near the unit.

Wall jack

AUTO ANSWER

AUAUTO ANSWERTO ANSWER

TAD/FTAD/FAAX ONX ON

Page 81

Fax/Copy

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed.

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM

[ ]

RING=2

▼▲

TEL/FAX RING

1.SYSTEM SET UP

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will automatically start to receive a fax.

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM

[ ]

RING=3

▼▲

SILENT FAX RING

1.SYSTEM SET UP

TEL/FAX delayed ring count

Silent fax recognition ring count

Receiving Faxes

START/COPY/SET

7 8

Dial keypad

START/COPY/SET

3 0

Dial keypad

START/COPY/SET

Page 82

Receiving Faxes Extension telephone

When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press .

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/COPY/SET

When the extension telephone rings, lift the handset of the extension telephone.

When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press (pre-selected fax activation code)

firmly.

Hang up the handset.

●

The unit will start reception.

To the same line

Extension telephone

Note:

●

If you subscribe to some special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

●

The fax activation code should not be set to “0000”.

Note:

●

You can change the fax activation code (see below).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code number.

●

This code can be from 2 to 4 digits in length using 0 – 9 and

Press .

SETUP ITEM

[ ]

CODE= 9

MODE=ON

▼▲

FAX ACTIVATION

1.SYSTEM SET UP

Fax activation code

The fax activation code is used when receiving faxes using an extension telephone (see above).

Important:

●

This code should be different from the remote operation ID (see page 98).

START/COPY/SET

Dial keypad

START/COPY/SET

Page 83

Fax/Copy

Panasonic KX-FP265, KX-FP270 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual