Panasonic KX-FP101NZ User Manual
Panasonic
Compact Plain Paper FAX
Model No.
KX-FP101NZ
OP ERA TIN G
IN STR UCT IONS
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Please read these Operating Instructions
before using the unit and save for future
reference.
Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines facsimile, telephone and copier features to provide you with more
efficient office or home use. By utilizing these convenient features, you can maximize the
effectiveness of this unit.
Warning:
• WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE,
DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN
AUTHORIZED SERVICE CENTER.
® DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION
PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.
• NO “1ir OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE.
Caution;
« Note that the images of copied or received documents will remain on the used film. Use discretion when
disposing of the used film cartridge.
• Do not rub or use an eraser on the printed side, as the print may smear.
Notice to New Zealand users;
9 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that
the item complies with minimum conditions for connection to its network. It indicates no endorsement of the
product by Telecom, nor does its provide any sort of warranty. Above all, it provides no assurance that any
item will work correctly in all respects with another item of Telepermitted equipment of a different make or
model, nor does it imply that any product is compatible with all of Telecom’s network services.
• This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no
guarantee that Telecom lines will always continue to support pulse dialling.
• Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise
to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, that user
should NOT contact Telecom Faults Service.
• This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.
• This equipment should not be used under any circumstances which may constitute a nuisance to other
Telecom customers.
• All persons using this device for recording telephone conversations shall comply with NZ law. This requires
that at least one party to the conversation is to be aware that it is being recorded.'In addition, the principles
enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal
information collected, the purpose of its collection, how it is to be used and what it disclosed to any other
party.
• This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some telephones are not
compatible. Since noise or speech from the telephone can upset dialling from this unit, errors may result if
the devices are used together in other than quiet conditions.
® Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196” or “0197”), the unit
will have to be used in conjunction with an associated tone signalling (DTMF) telephone. Note that some
telephones are not compatible with this unit and dialling errors may result if the two devices are used
together in other than quiet conditions. The Telecom Faults Service is not to be called should such problems
arise. In such cases, it is recommended that the prefix and wanted number are dialled manually.
Copyright;
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 1999
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit,
if you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
use any type of adaptor plug to defeat this
safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter if any of
the following occur:
A. If the power supply cord or plug is damaged
or frayed.
B. If liquid has been spilled into the unit.
C. if the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions, improper adjustment may
require extensive work by an authorized
servicenter.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance,
14. During thunderstorms, avoid using telephones,
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak when
In the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
• To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
OTHER INFORMATION
o Keep the unit away from electrical noise
generating devices, such as fluorescent lamps
and motors.
• The unit should be kept free from dust, high
temperature and vibration.
• The unit should not be exposed to direct sunlight.
• Do not place heavy objects on top of this unit,
• Do not touch the plug with wet hands.
Installation
Before installation (p. i?)
A. Remove the shipping tape.
Paper tray (p. 18)
Insert the two tabs on the paper tray
into the slots on the back of the unit.
B. Open the cover, remove the leaflet under the
film cartridge and close the cover.
A4 paper guides (p. i8)«
Install the A4 paper guides.
Paper stacker (p. 19)
Remove the shipping tape and install
paper stacker.
Recording paper
(p.20,21)
Shipping tape
A. Fan the stack of paper to
prevent a paper jam.
B. Pull the tension bar forward
and hold open while inserting
the paper.
Connections
• For further details, see page 22.
Voice calls - making/answering
Voice caiis - making
® For further details, see page 28.
® If you are having trouble, see pages 76 and 77.
Voice caiis - answering
® For further details, see page 28.
® If you are having trouble, see pages 76 and 77.
Faxes - sending/receiving
Faxes - sending
Adjust the width of the
document guides to
# For further details, see page 42.
• If you are having trouble, see page 77.
QuicÈMÈd
Faxes - receiving
When the unit rings, lift the handset
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• For further details, see page 58.
• You can select the way to receive calls according to your needs (p. 56, 57).
• If you are having trouble, see page 78.
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (START/SET/COPYl.
Replace the handset.
8
Copy - making
Adjust ttie width of the
document guides to
the size of the document
Insert the document until
a single beep is heard and
the unit grabs the document.
• Make sure the handset
is on the cradle.
Press (START/SET/COPY).
Enter the number of copies
Press f START/SET/COPY 1
• For further details, see page 72.
• if you are having trouble, see pages 78 and 79.
Table of Contents
Initial
Preparation
Telephone
Accessories
Help Button
Finding the
Controls
Setup
Volumes
Making and Answering Calls
One-Touch Dial
Included accessories ...............................................................................12
Accessory order information.................................................................12
Help function .............................................................................................13
Location.........................................................................................................14
Overview .................................................................................................... 16
Before installation.................................................................................... 17
Paper tray ....................................................................................................18
A4 paper guides.........................................................................................18
Paper stacker
Recording paper........................................................................................20
Connections.................................................................................................22
Date and time, your logo and facsimile telephone number .. 23
Adjusting volumes ....................................................................................27
Voice calls - making..................................................................................28
Voice calls - answering............................................................................28
RECALL and PAUSE buttons..................................................................29
Storing names and telephone numbers
in the One-Touch Dial
Making a voice call using the One-Touch Dial
.............................................................................................19
.....................................................................
.............................
30
31
Fax/Copy
EASY DIAL
Caller ID
Voice Contact
Sending Faxes
Storing names and telephone numbers
in the EASY DIAL directory .............................................................32
Making a voice call using the EASY DIAL directory
Caller ID service from your phone company
Viewing the Caller ID list on the display
Calling back from the Caller ID list .....................................................37
Storing telephone numbers in the One-Touch Dial and
EASY DIAL directory from the Caller ID list
Erasing all callers’ information .............................................................39
Automatic Caller ID list............................................................................40
Talking to the caller after fax transmission or reception . . 41
Sending a fax manually ...........................................................................42
Sending a fax using the One-Touch Dial
Sending a fax using the EASY DIAL directory
Documents you can send
Sending report for confirmation
Automatic journal report........................................................................47
Delayed transmission (sending a fax at a specified time) ... 48
From memory.............................................................................................49
Multiple stations........................................................................................ 50
Overseas mode........................................................................................... 53
Error correction mode setting..............................................................54
Connecting tone........................................................................................55
......................................................................
.........................................................
.........................................
.........................................
.....................
..................................
..............................
.........
......................
34
35
36
38
43
44
45
46
10
Fax/Copy
Receiving Faxes
Setting the unit to receive calls...................................................
TEL mode (answering all calls manually)
FAX ONLY mode (all calls are received as faxes) . ..
Distinctive ring service (FaxAbiilty) ...........................................
TEL/FAX mode (receiving voice calls with rings and
fax calls without rings when you are near the unit)
Extension telephone
Fax activation code
Other size documents ....................................................................
Memory reception alert..................................................................
Friendly reception.............................................................................
Auto disconnection..........................................................................
Pager call - when your unit receives a fax
Film detection.....................................................................................
Receive polling (retrieving a fax placed on another
party’s machine)........................................................................
........................................................................
.........................................................................
................................
..............................
56
58
59
61
62
66
66
67
68
69
69
70
71
.71
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General
Information
Copying
Error Messages
Operations
Jams
Ink Film How much film you have left
Cleaning Document feeder
Making a copy
Reports
Display ,
When a function does not work, check here before
requesting help...................................................................................76
If a power failure occurs.........................................................................79
Recording paper jams
Sending document jams.....................................................
Sending document does not feed, or multi-feeds
Replacing the film or film cartridge
Thermal head and black bar
........................................................
................
........................
Print Reports Printing the feature settings, telephone numbers, journal,
Original Mode
printer test list, broadcast list and Caller ID list
Original mode.........................................................................................
...................
72
74
75
80
82
82
83
84
87
87
.88
. .89
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Display Contrast
Reset
Specifications
Index
Features Summary
Changing the display contrast
Resetting the advanced features
Technical data about this product...................................................
Index............................................................................................................
Summary of user programmable features
..........................................................
....................................................
...................................
. 90
. 90
. 91
. 92
.94
11
Accessories
Included accessories
• If any items are missing or damaged, check with the place of purchase.
® Save the original carton and packing materials for future shipping and transportation of the unit.
Accessory order information
The free starter film cartridge is only 20 meters long. We recommend that you buy
regular film cartridge (100 m) for continuous use of your unit.
For best results, use genuine Panasonic film cartridge Model No. KX-FA137A.
Model No.
KX-FA137A
Note:
• The film is not reusable. Do not rewind and use the film again.
Description
Film cartridge
Specifications
1 cartridge and 1 film (216 mm x 100 m roll)
• The film has already been installed ir> the cartridge.
• Replacement film (KX-FA136A) can be installed in the
cartridge after initial usage.
12
Help function
Help Button
You can print a quick reference for assistance as follows.
Press CHlLP).
1
Press ® O'" ® until the desired item is
2
displayed. The following items are available.
Display: press [TA] & [set]
1. How to program your unit
l.HOW TO SET UP
2. How to store names in the EASY
DIAL directory and how to dial them
2.EASY DIAL
3. Help with problems receiving faxes
3.PAX RECEIVING
4. How to use the copier function
4.COPIER
5. List of available reports
S'
T3
S
V
to
6. How to use the Caller ID service
Press (START/SET/COPYl.
5.REPORTS
r"
6.CALLER ID
PRINTING
13
Finding the Controls
Location —
To select a resolution (p. 42).
14
* For the Caller ID service {p. 35-40).
Finding the Controls
5.
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2
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3
3
o
3
!
.
To search for a stored name (p. 34, 44).
To select characters during programming (p. 23).
To select the basic features during programming (p. 94).
To select an enlargement/reduction rate in the copy mode (p. 72, 73).
15
Finding thd Controls
Overview ............ s-
Note:
• The document and recording paper will be ejected from the front of the unit. Instaii the unit on a desk or
floor with a smooth surface and do not place anything in front of the unit.
16
Before installation
::3
S5!
^ Remove the shipping tape.
Open the cover by pressing the cover open button.
Lift the film cartridge, remove the leaflet and
replace the film cartridge.
Close the cover securely by pushing down on the
dotted area at both ends.
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17
Paper tray
Insert the two tabs on the paper tray into the slots on the
back of the unit.
• Do not place the unit in areas where the paper tray
may be obstructed by a wall, etc.
A4 paper guides
Install the A4 paper guides before setting the A4 size recording paper.
(a) Insert the bottom tab on the A4 paper guide
1
(left) into the lower slot.
(D Press the guide into the upper slot.
• If the A4 paper guide cannot be installed, make
sure the paper tray has been installed correctly.
(A) Insert the bottom tab on the A4 paper guide
(right) into the lower slot.
(B) Press the guide into the upper slot.
A4 paper guide (left)
Paper tray
Upper slot
Lower slot
Bottom tab
Note:
• When you remove the paper tray, be sure to take off A4 paper guides first, in order not to damage them.
18
Paper stacker -
^ Remove the shipping tape from the paper stacker.
Lift the front of the unit and field the aluminum
sheet up to prevent it being bent by the paper
stacker whiie inserting the paper stacker into the
side slots.
Confirm that the paper stacker is locked into the
center slots and slide back.
... ...... =
Bottom
Side slots
Shipping tape Paper stacker
3
■■ S'
E
■D
(B
■D
Oí
Slide the paper stacker forward until it stops.
19
Recording paper
A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m^ paper. You may
use 60 g/m^ to 90 g/m^ paper.
Fan the stack of paper to prevent a paper jam.
1
Pull the tension bar forward and hold open while
inserting the paper.
• The height of the stack of the paper should not
exceed the upper limit on the paper tray,
otherwise the paper may jam or multi-feed.
• The paper should not be over the tab.
• If the paper is not inserted correctly, readjust the
paper or the paper may jam.
20
Note:
• Avoid paper with a cotton and/or fiber content that is over 20%, such as ietterhead paper or paper
used for resumes.
• Do not use different types or thicknesses of paper in the paper tray at the same time. This may
cause a paper jam.
• Avoid extremely smooth or shiny paper that is highiy textured. Also avoid paper that is coated,
damaged or wrinkled.
• Avoid double-sided printing.
• Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper
may jam.
• Do not reinsert the ejected paper into the recording paper exit.
o Some paper only accepts print on one side. Try using the other side of paper if the print quality is
unsatisfactory.
Adding paper to the paper tray
1. Pull the tension bar forward and hoid open while
removing all of the installed paper.
5.
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2. Add paper to the paper stack and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.
21
Connections
Connect the handset cord.
1
Connect the telephone line cord.
2
Note:
• When you operate this product, the power outlet should be near the product and easily accessible.
22
Setup
Date and time, your logo and facsimile
telephone number
You should program the date and time, your logo and facsimile telephone number. This information will be
printed on each page transmitted from your unit.
Your logo
Example:
FROM ; Panasonic Fax
------------
Your facsimile telephone number Date and time
FAX KO. : 1234567
Fax Correspondence
'peb. 26 1999 04:02Pm' PI
Setting the date and time
2
Press iiÿÎËNÜÎ.
Display:
Press @, then [O] [T].
1.SYSTEM SET UP
SET DATE £c TIME
Press iSTART/SET/CO^.
SETUP ITEM [ ]
Press [MENU].
8
5.
■ S' •
s!
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(S
■ a
»
Press (START/SET/CO^.
M
:01/D:
I
-----
Enter the correct month/day/year by selecting
each 2 digits using the dial keypad.
4
Example: Aug. 10, 1999
Press (HCS [IS] [E®.
M:Û8/D:10/Y:99
Press ÌSTART/SET/COPYÌ.
TIME: 12:00AM
Enter the correct hour/minute by selecting
6
each 2 digits using the dial keypad.
Press @ to select “AM” or “PM”.
Example: 3:15PM
1. Press [0][1)[1][1].
TIME: Û.3 :15AM
01/Y:99
n,
Cursor
CD®®
®®® Ï ,
®®®;
®®®:0 CT
isfo^
D
(EASY DIAL]
ÍSTART/SET/COPY1
Note:
• You can enter the number by rotating
[EASY DIALl in steps 4 and 6. In this case,
press (S fo move the cursor.
• The accuracy of the clock is approximately
±60 seconds a month.
J
2. Press [3 until “PM” is displayed.
TIME: 03 :15PM
To correct a mistake
• Press (◄) or (B to move the cursor to the
incorrect number, then make the correction.
• if you press (stop] while programming, the
display will return to the previous one.
23
Setting your logo
The logo can be your company, division or name.
Press
(USB-
Display;
1.SYSTEM SET UP
[HYPHEN]
(INSERT)
iii&iô'î
(MENU)
Press @, then [o] ® •
2
0 Press (START/SET/COPY).
Enter your logo, up to 30 characters, by using the
4
dial keypad. See next page for detaiis.
YOUR LOGO
LOGO=
Example: Bill
1. Press [2] twice.
2. Press [4] six times.
3. Press [5] six times.
4. Press ® to move the cursor to the next space
and press (® six times.
LOGO=B
LOGO=Bi
LOGO=Bii
LOGO^Bill
Cursor
Q®®:
®®®;
^®®® 0 C|I
Q
o ___ cr
[STOP]
(Delete)
lEASYD
(START/SET/COPY)
0=3
O
Z) ^->1
B ■.
D
J
AL
Press (START/SET/COPY).
5
Press [MENU].
SETUP ITEM [ ]
To correct a mistake
• Press 3) or ® to move the cursor to the
incorrect character, then make the correction.
To delete a character
• Move the cursor to the character you want to delete
and press (STOP).
Note:
• You can enter characters by rotating
(EASY DIAD (see next page).
To insert a character
1. Press (3 oi' (B move the cursor to
the position to the right of where you want
to insert the character.
2. Press [INSERT) (One-Touch Dial key 2) to
insert a space and enter the character.
24
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
CD
CD
CD
CD
<D
CD
CD
(D
CD
CD
a
EH
fSTOPl
1
[
] { }
B
A
D
G
J
M
P
T
w
0
C a b
E F
H I
K L
N O m
Q
U V t u
X Y Z
{
d e
g
i
R S
) <
HYPHEN key (To insert a hyphen.)
INSERT key (To insert one character or one space.)
Delete key (To delete a character.)
•i*
c 2
f 3
h i
k
n 0 6
P q
w X
>
4
I
5
r s 7
V 8
y z 9
! " # $ % & ¥ @ A >
Characters
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5.
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ia
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'{A\
◄ key (To move the cursor to the left.)
► key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate [EASY DIAL] until the desired character is
displayed,
2. Press O to move the cursor to the next space.
• The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet ^
—► : Rotating to
Lower case
alphabet
Number
A,
the right
: Rotating to
the left
‘Symbol
25
Setting your facsimile telephone number
Press [menu! .
1
2 Press then (B®.
Press fSTART/SET/COPYi.
Enter your facsimile telephone number up to
20 digits using the dial keypad.
Example: N0.^1234567
Press fSTART/SET/COPYl.
5
Press [MENUl.
6
Display;
1.SYSTEM SET UP
YOUR FAX NO.
NO.=
SETUP ITEM [ ]
®®® O (T II )
[STOP]
iSTART/SET/COPY)
(HYPHENÌ ÎMËNÜ)
;0 O
'
D
o cr
(EASY dial!
0
0
V
Note:
• You can enter your facsimile telephone number by
rotating [EASY DIAL]■ If using [EASY DIAL], press
(B to move the cursor.
• The E button replaces the digit with a “+” and the ®
button replaces it with a space.
Example {using the dial keypad): +234 5678
Press EmSSIiiBlilOffl •
• To enter a hyphen In a telephone number, press
(hyphen) (One-Touch Dial key 1).
To correct a mistake
• Press S) or ® to move the cursor to the
incorrect number, then make the correction.
To delete a number
• Move the cursor to the number you want to
delete and press (STOP).
26
Volumes
Adjusting volumes -
Ringer volume
4 levels (high/nniddle/low/off) are available.
While the unit is idle, press (▼) or (A).
fl To turn the ringer off:
1. Press (▼] repeatedly until the following message
is displayed.
Display:
2. Press iSTART/SET/COPY).
• To turn the ringer back on, press (X] ■
While the ringer volume is set to off:
The display will show the following message.
When a call is received, the unit will not ring and will
display the following.
RINGER OFF= OK?
YES: PRESS SET
RINGER OFF
2.
S'
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INCOMING CALL
Handset receiver volume
3 levels (high to low) are available.
While using the handset, press ® ®
Monitor volume
8 levels (high to low) are available.
While using the monitor, press ® or ®.
27
Making and Answering Caiis Voice calls - making
-| Press (MONiTORj or lift the handset.
Display:
Dial the telephone number.
Example:
• If you misdial, hang up and dial again.
When the other party answers, speak with the
3
handset.
When finished talking, replace the handset.
TEL=
TEL=2345678
4
Voice caiis - answering
When the unit rings, lift the handset.
1
When finished talking, replace the handset.
2
To redial the last number
1. Press [MONITORI or lift the handset.
2. Press fREDiAL/PAUSEl.
3. When the other party answers, speak with the
handset.
9 If the line Is busy when using the [MONITOR]
button, the unit will automatically redial the number
up to 2 times.
• During redial, the following will be displayed.
Display:
WAITING REDIAL
28
To mute your voice to the
other party
1. Press (HANDSET MUTE] during a
telephone conversation using the handset.
Display;
• The other party cannot hear you, but you
can hear them.
2, To resume the conversation, press
(HANDSET MUTE] again.
<MUTE>
Making and Answering Calls
RECALL and PAUSE buttons
RECALL button
The i RECALL 1 button functions as the hookswitch on a
regular telephone. If you misdial a telephone number,
press the (RECALL) button firmly.
The (RECALL) button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting.
For further details, contact your host exchange supplier
or local telephone company.
Entering pauses
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When the (REDIAL/PAUSEl button is pressed during
dialling, a pause will be inserted. Pressing
[REDIAL/PAUSE] once creates a 3 second pause.
Example 1:
If your unit is connected to a host exchange, insert
a pause to get an outside line.
Line access code
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the
telephone number.
Note:
• RECALL and PAUSE can be stored into
a telephone number in the One-Touch
Dial and the EASY DIAL directory.
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