Panasonic kx-fmc230 User Manual

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Page 1

Panasonic

Muttl-f unction Plain Papar Facalmlla with 900MHz CorrNaaa Phona

t-"-- -- ^

*X z'

Modal No.

KX-FMC230

To oat ataftad.

^ plaaaa raad tha

^ Ouldt Start aactlon

/ (pagas 10 to 17).

OPERATING INSTRUCTIONS

Plaase raad thaaa Oparattng Inatnicaona bafore uamg tha unit and aava for futura raf arenca.

FOR OPERATION ASSISTANCE. CALL 1-aOO-HELP-FAX (1-000-435-7329) OR SEND A FAX TO 1-215-741-2009

•TM product N Úm%kg^9ó lor ucc toi the

United atam ol Amertoa. and may not operate toi other countrtea. (See page

114 far more delaao)

•Eaie producto) ha ado daaftarm para a an to* Eaiadoe Untdoe da Amdnca. y puede

tConaiNe la pagne 114 para tener mée

)

Page 2

Thank you for purchasing the Panasonic Multi-Function Plain Paper Facsimile with 900 MHz Cordless Phone.

Welcome to the world of Panasonic facsimiles.

This Panasonic Multi-Function plain paper facsimile with 900MHz cordless phone combines the telephone, copier, scanner, PC Fax, printer and TAM interface functions to provide you with more efficient office or home use. By utilizing these convenient features, you can

maximize the effectiveness of this unit.

Things you should keep records of

г-------------------------------------------------------------------------------------------------------------------1

\ Attach your sales receipt here \

For your future reference

Date of purchase

Dealer’s name and address

Dealer’s telephone number

Serial No.

(found on the bottom of the unit)

Caution:

•The telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile: —Date and time of transmission, —Identification of the business, entity or person{s) sending the facsimile and, —Telephone number of the business, entity or person(s). To program this information into your facsimile machine, complete all the instructions on pages 23 through

25.

• Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion.

• Do not rub or use an eraser on the printed side, as the print may smear.

Trademarks

IBM is a registered trademark of International Business Machines Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks identified herein are the property of their respective owners.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 1997

Page 3

For best performance

Battery charge

To power the handset, install the battery and charge for about 15 hours before initial use (p. 27).

Operating distance and noise

Calls are transmitted between the main unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended main unit location is:

Away from electrical appliances such as TVs,

In a HIGH and CENTRAL location with no obstructions

For Assistance, Call 1-800-435-7329

Page 4

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand alt instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example,

near a bath tub, wash bowl, kitchen sink, or

the like.

5. Place this unit securely on a stable surface.

Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and

protection against overheating. Never place

the unit near radiators, or in a place where

proper ventilation is not provided.

7. Use only the power source marked on the unit.

If you are not sure of the type of power

supplied to your home, consult your dealer or

local power company.

8. For safety purposes this product is equipped

with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install

the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11.

Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.

To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is

required. Opening or removing covers may

expose you to dangerous voltages or other

risks. Incorrect reassembly can cause electric

shock when the unit is subsequently used.

Unplug this unit from the wall outlet and refer

13. servicing to an authorized servicenter when the following conditions occur: A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14.

During thunderstorms, avoid using telephones

except cordless types. There may be a remote

risk of an electric shock from lightning.

15.

Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

For Assistance, Call 1-800-435-7329

Page 5

CAUTION:

To reduce the risk of fire or injury to persons, read and follow these instructions.

1. Use only the battery(ies) specified.

2. Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste

management codes for special disposal

instructions.

3. Do not open or mutilate the battery(ies). Released electrolyte is corrosive and may

cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

4. Exercise care in handling batteries in order not

to short the battery to conductive materials such as rings, bracelets, and keys. The battery

and/or conductor may overheat and cause burns.

5. Charge the battery(ies) provided with or identified for use with this product only in

accordance with the instructions and limitations specified in this manual.

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

• Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

•The unit should be kept free from dust, high temperature, and vibration.

•The unit should not be exposed to direct sunlight.

• Do not place heavy objects on top of this unit.

• Do not touch the plug with wet hands.

For Assistance, Call 1-800-435-7329

Page 6

Included accessories

To order, call toll free 1-800-332-5368 or see the fax order instructions on the next page.

Power cord

Part No. PQJA200Z

Diverter

Part No. PFUS1074Z

RS232C cable____1 pc.

............

..................

1 pc.

Telephone line

cord ................

Part No. PQJA59V

Paper tray

Part No. PFYE1FMC230M

Adaptor

..............

..................

1 pc.

Cordless handset.. 1 pc.

□oo

Film cartridge .. (with starter film)

—The film cartridge is

pre-installed.

Battery cover for

main unit

Part No. PFKK1007Z1

...............

1 pc.

Battery cover for cordless handset.. 1 pc.

Part No. PFYCFMC230M

Panasonic Multi-Function Center Software (Floppy disks)

Part No. PFZXFM210M

Battery

Part No. KX-A92

.........

-----

3 pcs.

1 pc.

• If any items are missing or damaged, check with the place of purchase.

•The part numbers listed above are subject to change without notice.

•Save the original carton and packing materials for future shipping and transporting of the unit.

For accessory order, call toll free 1-800-332-5368

Page 7

Accessory order information

The starter film is only 20 meters (65') long. We recommend buying regular film [100 m

(328')] for extra stock.

To order, call toll free 1-800-332-5368 or see the fax order instructions below.

Fax orders: Please send a fax to 1-800-237-9080. Include: Your name, shipping address, telephone number. Credit card type, number, expiration and your signature. Part number of accessories you want, and quantity. Delivery method—overnight, 2nd day, or ground.

Model No.

KX-FA135

KX-FA136 Replacement film

KX-FA180 P-P592

(KX-A92)

Description

Film cartridge

RS232C cable

Rechargeable battery

Specifications

1 cartridge and 1 film [216 mmx 100 m (8/2" x 328') roll] (The film has been already installed in the cartridge.)

2 films 216 mmx 100 m (872"x328') rolls (Film only. Use with your original cartridge.)

DB9 Female/DB25 Male (Includes adaptor.)

Ni-Cd battery

Note: The film is not reusable. Do not rewind and use the film again.

For accessory order, call toll free 1-800-332-5368

Page 8

Installation and connections To make a voice call To answer a voice call

............

.........

To make a copy....................

To transmit documents To receive documents

PC information

Setup (Main Unit) Overview .......................................................................

Setup (Handset) Setting up the cordless handset Volumes Adjusting volumes

Making Cails Making calls with the handset

Answering Caiis Answering calls with the handset

Caller ID

Intercom

Dialing

Voice Contact Talking to the caller during or after fax receiving

Sending Faxes

Receiving Faxes Selecting the way to receive calls

For Assistance, Call 1-800-435-7329

....................

Assembly Installing the paper

Connections.................................................................

Location of controls......................................................

Help function ...............................................................

Programming the date/time, your name and facsimile

Battery charge

Making calls with the speakerphone

Answering calls with the speakerphone Service from a telephone company

Printing a caller list Intercom between the handset and the main unit

Transferring a call between the handset and main unit

Storing telephone numbers in the main unit Storing telephone numbers in the handset Using automatic dialing Using the electronic telephone directory (searching for

TONE, FLASH and PAUSE buttons

Setting the dialing mode (touch tone or pulse)

Sending manually ...........................................................

Sending using automatic dialing/electronic telephone

Acceptable documents ...................................................

Printing the transmission report

Setting the journal report to print automatically...............

Sending documents from memory

Sending documents overseas ........................................

Transmit polling (letting the other machine receive fax

........

.........

.....................................................................

......................................................

telephone number ....................................................

...........................

...................

...........

.........................

.........

................

...................

.................................................

a station name stored for automatic dialing)

............................

or transmission..................................................

directory........................................................................

.....................................

Printing a cover page Delayed transmission (sending a fax at a specific time)

Reserving transmission during fax reception

(sending a fax as soon as receiving is completed) on your unit)

TEL mode (answering all calls manually) .........................

FAX ONLY mode (all calls are received as faxes)

EXTTAM mode

(using with an external telephone answering machine)

.................................................................

......................................................

.................................

.......................................

.............

............

..........

10 12

13 14 15 16 17

18 18

20 21

23 26 27 29

30 31 32 32 33 34 35 36 37 38 39

40 41 42

43 44

45 47 48

49 50 51 52 53

54 55

56 58 59

Page 9

OdjfeCr QQSìiTiì

OM&^SflDDSiSgiD

©asfiM?©

©SGDSQgl]

ODDiteXiDijiEiiflSOD

- ■ ■■ ■ - ■ ■■

Receiving Faxes (cont.)

Copying

Setup

Address Book Printer PC Fax PC Receiving

Send from Fax Faxing a document from the facsimile unit using the PC Scanning

More Information PC link (turning PC related functions on/off)

Error Messages

Operations

Power Failure

Jams

Ink Film

Battery Cleaning

Display Contrast Features Summary Reset Print Reports FCC Information Warranty

Specifications

Installation and connections

Paper tray (See page 19.)

A. Open the paper tray. B. Insert the two tabs on the paper tray

into the slots on the back of the unit.

Paper {See page 20.)

A. Pull the recording paper set lever

forward.

B. Fan the stack of paper to avoid a

paper jam and insert the paper into the paper tray.

C. Move the recording paper set lever

back.

Handset (See page 27.)

A. Close the battery cover for the

main unit.

o o o o

oooooooooooooooooooooo

B. Install the battery as shown

observing the proper polarity.

C. Install the battery cover.

D. Place the handset on the cradle

for about 15 hours.

Battery cover for the main unit

Diverter (See page 19.)

A. Insert the diverter into the slots on the

main unit until it locks into place.

For Assistance, Call 1-800-435-7329

Page 11

a}Qü3(B[^

Telephone line

cord (See page 21.)

Line surge \

(

protector )

Power cord

(See page 21.)

A. Connect to “LINE” on

the unit.

B. Connect to a single

telephone line jack.

Single telephone line (RJ11C)

A. Connect to the power

socket.

B. Connect to a power

outlet.

Paper stacker (See page 19.)

A. Pull out the paper stacker from the

bottom of the unit completely.

For Assistance, Call 1-800-435-7329

Power surge

(

protector

Power outlet (120 V, 60 Hz)

)

Page 12

@in8®[!^ QQshtS

To make a voice call

Using the handset (See page 30.)

To hang up, press [TALK).

Using the speakerphone (See page 31.)

Dial.

To hang up, press [ SP-PHONEl.

For Assistance, Cali 1 -800-435-7329

Page 13

To answer a voice call

Handset is off the main unit (See page 32.)

QQSiiTii

To hang up, press [TALK].

Handset is on the main unit (See page 32.)

After talking, hang up the handset.

For Assistance, Call 1-800-435-7329

Page 14

To make a copy

• For further details, see page 77.

For Assistance, Call 1-800-435-7329

Page 15

To transmit documents

• For further details, see page 44.

For Assistance, Call 1-800-435-7329

Page 16

^(hQ(bI]s QiiSiiTiI

To receive documents

When the unit rings, lift the handset to answer the call.

*For further details, see page 58. 'You can select the desired receiving mode according to your needs.

See pages 56 and 57.

For Assistance, Call 1 -800-435-7329

Page 17

PC information

Connecting to a computer (See page 79.)

Installing the Multi-Function Center software (See page 80.)

Using as a printer, fax or scanner

Printer functions

• Printing documents from Windows 3.1, 3.11 or Windows 95 (See pages 83 and 84.)

• Printing received documents (See page 89.)

Fax functions

• Personal information database for fax and phone numbers (See page 82.)

• Sending a document (See pages 85 and 86.)

• Receiving faxes on your PC (See page 87.)

•Viewing faxes on your screen (See page 88.)

• Faxing a document from the facsimile unit (See page 90.)

Scanner functions

• Using your fax machine as a scanner (See page 91.)

For Assistance, Call 1 -800-435-7329

Page 18

Setup (Main Unit)

Overview

Antenna

Spare battery charger

(beneath the cover)

Battery cover for

main unit Speaker Charge contacts

SPARE CHARGE

indicator

CHARGE indicator

Diverter

Document entrance

Serial interface connector

(Used to connect your PC with the

included RS232C cable. For system requirements, see page 79.)

Microphone

(Used to talk to the other party when using the speakerphone.)

Paper tray

Document feeder

tray

Recording paper

set lever Document guide(s)

Front cover open lever

Paper stacker

Document exit

Assembly

Installing the battery cover on the main unit

Close the battery cover on the main unit.

•You can insert a spare battery beneath the cover to charge (see page 112).

Page 19

Installing the diverter

Insert the diverter into the slots on the main unit until it clicks into place.

Installing the paper tray

^ Open the paper tray.

Setup (Main Unit)

Insert the two tabs on the paper tray into the slots

on the back of the main unit.

• Do not place the main unit in areas where the paper tray may be obstructed by walls, etc.

Pulling out the paper stacker

Pull out the paper stacker from the bottom of the main unit completely.

Page 20

Setup (Main Unit)

Installing the paper

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m^ (20 lb.) paper. You may use 60 g/m^ to 90 g/m^ {16 lb. to 24 lb.) paper.

Pull the recording paper set lever forward.

Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray.

•The height of the stack of the paper should not exceed the upper limit on the paper tray, or a paper jam may occur.

•The paper should not be over the tab.

• If the paper is not inserted correctly, readjust the paper or a paper jam may occur.

Recording paper set lever

Move the recording paper set lever back.

Note:

• Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

•Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled paper with a cotton and/or fiber content that is over 20 %.

•Avoid used paper for double-sided printing.

• Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam may occur.

Page 21

Setup (Main Unît)

Connections

Connect the telephone line cord.

Connect the power cord.

•When the power is turned on for the first time, the unit will print an information list about the starter film.

Power outlet

(120 V, 60 Hz)

Single telephone line ^ (RJ11C) ^

/ Power surge \ ^ protector )

/ une surge \

\ protector )

Telephone line cord

Note:

•When the telephone line cord and power cord are connected, the unit will start detecting the dialing mode. Display;

Wait until one of the following messages is displayed. —If your line has touch tone service,

—If your line has rotary pulse dial service,

• If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when

power is restored.

•You can change the dialing mode setting manually. See “Setting the dialing mode” on page 42.

• If you connect the power cord before connecting the telephone line cord, the following messages will be

shown alternately. Display: | connect tel line"

Connect the telephone line cord.

• For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TFIIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

•When you operate this product, the power outlet should be near the product and easily accessible.

• If the following message is displayed when the unit is plugged in, the recording paper set lever is released. Display:

CHECKING LINE

LINE IS TONE

LINE IS PULSE

TEL LINE IS OPEN

CHECK LEVER

Move the lever back (see step 3 on page 20).

Page 22

Setup (Main Unit)

Location of controls

Dial keypad

Checks the amount of remaining film (p. 110)

Used to page the handset (p. 35).

Used to print a quick reference (see below).

Used to initiate/exit programming.

Used for speed dialing {p. 39, 40, 45, 46).

ABC DEF

I® ®(D

i GHI JKL MH O

•I ® ci)®

f PHS TUV WXY

I ® ® ®

I OPER

I®®®

H BEDIAL^AUSE MUTE

Used to select a resolution (p. 44).

Used for one-touch dialing. Also used as character and command keys (p. 24, 37, 39, 45).

: o n o

1. o ; o

" o

Li4 ^

(¿A VOLUME

,• O

® O

17 ^

® o

'LOWEFl ay -

Used to stop an operation or programming.

Used for voice muting (p. 31).

Used for the speakerphone operation {p. 31).

Redials the last number dialed (p. 31). Also inserts a pause during dialing (p. 41).

Used as a hookswitch (p. 41).

Changes from pulse to tone during dialing (p. 41).

Help function

For assistance, press [HELP], The unit will print a quick reference.

Used to select a lower station (p. 37, 39).

Used to turn on/off the auto receive mode (p. 56, 57, 59, 61).

Adjusts ringer/speaker volumes. Also used as a cursor key or a selection key (p. 23, 29, 31).

Used to initiate fax transmission/reception and copying.

Also used to store a parameter during programming.

Page 23

Setup (Main Unit)

Programming the date^ime, your name and

facsimile telephone number

Before using your unit, program the correct date and time, your logo and facsimile telephone number.

This information will be printed on the top of each page transmitted from your unit.

Your logo

FROM : Panasonic Fax system

Your facsimile telephone number Date and time

Setting the date and time

Press [MENU],

Display:

Press then

[T].

Press iSTART/COPY/SET].

Enter the correct month/day/year by selecting each 2 digits.

SYSTEM SET UP

SET DATE & TIME

M:01/D:01/Y:97

Cursor

PHONE NO : 1234567

Fax Correspondence

Press (START/COPY/SET],

Press [MENU).

Feb. 26 1997 04:02PM PI

SETUP ITEM [ ]

Example: Aug. 10 1997

Press ®(I] Q]® 00.

M:08/D:lO/Y:97

Press [START/COPY/SET].

Enter the correct hour/minute by selecting each 2 digits.

Press 0 to select AM or PM. Example: 3:15PM

1. Press00 00.

2. Press 0 until PM is displayed.

•The 0 key is available to select AM or PM

wherever the cursor may be.

TIME:

TIME :

TIME: 03 :15PM

12 : 00AM

03 :15AM

To correct a mistake while

programming

Press (3XB fÎVOLUMÉ]) to move the cursor to

the incorrect number, then make corrections.

Note:

• If you press [STOP] while programming, the display will return to the previous one.

•The accuracy of the clock will be approximately

±60 seconds a month.

Page 24

Setup (Main Unit)

Setting your logo

The logo can be a company, division or personal name in an abbreviated form.

4 Press [MENU].

* Display:

Press then 0 [2].

Press [START/COPY/SET).

Enter your logo up to 30 characters using the

dial keypad and direct call station keys.

For example, when entering “Bill” as your logo:

1. Press twice.

2. Press 0 six times.

SYSTEM SET UP

YOUR LOGO

LOGO=

LOGORE

LOGO=Bi

Keys

Direct call

Characters

3. Press [5 six times.

LOGO^Bil

4. Press [y ([VOLUME]) to move the cursor and press [5] six times.

LOGO=Bill

Note:

• If you use the same number key continuously

to enter the next character, press

([VOLUME]) to move the cursor.

g Press [START/COPY/SET].

SETUP ITEM [ ]

g Press [MENU].

To correct a mistake while

programming

Dial

keys

Direct

call

station

keys

CD CD CD CD CD CD CD CD CD CD

A B C a b c 2

D E F d e f 3 G H I g h i 4 J K L j k I 5

M N O m n o 6

PQRSpqrs? T U V Î u v 8 WXYZwxyz9 0 {)<>!"#$%& ¥

: : ? I *

INSERT key (Used to insert one character or one space.)

SECRET key (Used for automatic

dialing on page 37.)

SPACE key (Used to replace one character with a space.)

DELETE key {Used to delete one character.)

Press (3XB ([ volume!) to move the cursor to the incorrect character, then make the corrections. OR Press [STOP] to delete the character to the left of

the cursor.

HYPHEN key (Used to insert a hyphen.)

◄ key (Used to move the cursor to

the left.) ► key (Used to move the cursor to

the right.)

Page 25

Setting your facsimile telephone number

^ Press (MENU).

Setup (Main Unit)

Display:

2 Press then 0 0.

Press [START/CÔPY/SËT].

^ Enter your facsimile telephone number up to

20 digits.

Press fSTART/COPY/SETl.

0 Press [MENU].

SYSTEM SET UP

YOUR TEL NO.

NO.=

SETUP ITEM [ ]

To correct a mistake while

programming

Press (3/® ffVOLUME]) to move the cursor to

the incorrect number, then make the corrections.

OR Press [STOP] to delete the wrong number to the left of the cursor.

Note:

•The @ button inserts a space and the |J] button a “+”.

Page 26

Setup (Handset)

Setting up the cordless handset

Location of controls

________________

Automatic security code setting

Whenever you place the handset on the main unit, the unit automatically selects one of a million security codes. These codes help to avoid unauthorized use of your telephone line by another cordless telephone.

Page 27

Installing the battery in the handset

Insert the battery into the battery compartment

observing the proper polarity.

Install the battery cover on the cordless handset.

Setup (Handset)

Battery charge

Place the handset on the cradle of the main unit for about 15 hours.

•The CHARGE indicator lights.

Page 28

Setup (Handset)

Recharge _

When the TALK/BATT LOW indicator flashes

slowly or the unit beeps intermittently, place the handset on the cradle to recharge the battery.

If you do not want to wait until the battery is

fully recharged, we recommend you purchase

an optional spare battery (page 112).

Standard battery life

If your Panasonic battery is fully charged;

While in use (TALK)

While not in use (Stand-By)

•Battery life may vary depending on usage conditions and ambient temperature.

• Clean the handset and the main unit charge contacts with a dry soft cloth once a month, or the battery may not charge properly (see page 115).

•Once the battery is fully charged, you do not have to place the handset on the main unit until the TALK/BATT LOW indicator flashes slowly or the unit beeps intermittently.

•The battery cannot be overcharged.

Up to about 4.5 hours Up to about 14 days

Page 29

Adjusting volumes

Volumes

Main unit

___ __ _ __ __ _

Ringer volume

4 levels (high/middle/low/off) are available.

Press [VOLUME] (®/@) while the unit is idle.

To turn the ringer off:

1. Press [volume] (@) repeatedly until the following message is displayed.

RINGER OFF=OK?

YES: PRESS SET

2. Press [START/COPY/SETl.

While the ringer volume is set to off;

The display will show the following message.

RINGER OFF

When receiving a call, the unit will not ring but will show the following message.

INCOMING CALL

■ Speaker volume

8 levels (high to low) are available.

Press [VOLUME] f(v)/(A)) while using the

speakerphone.

Handset

_______________

Ringer volume

3 levels (high/low/off) are available. Be sure the TALK/BATT LOW indicator light is off.

To set to high or low:

Press [LOUD/RINGER],

To turn the ringer off:

While pressing [LOUD/RINGER], press untii 2 beeps sound.

To turn the ringer on:

Press [LOUD/RINGER].

•The ringer sounds at the high level.

_______

Handset volume

2 levels (high/normal) are available. Press [LOUD/RINGER] while talking.

Selecting the ringer tone (2 types)

When the TALK/BATT LOW indicator light is off, press [ LOUD/RINGER ]. then press within . 5 seconds. The selected ringer tone sounds.

Page 30

Making Calls

Making calls with the handset

Handset is off the main unit:

Press [TALK).

•the TALK/BATT LOW indicator tights.

Handset is on the main unit:

Lift the handset and press (TALK).

•The TALK/BATT LOW indicator lights.

Dial the telephone number.

• If you misdial, hang up and dial again. To hang up, press [TALK] or place the handset

on the main unit.

•The indicator iight goes out.

Note:

• If an alarm tone sounds in step 1, move towards the main unit or place the handset on the main unit. Then try again.

To redial the last number

Press [TALK], then press (^DIAUPAUSE).

If noise interferes with the conversation

Press [CH1 to select a clear channel or move closer to the main unit.

Lighted keypad

The dialing buttons will light while dialing and flash when a call is received. The lights will go out about 10 seconds after dialing or answering a call.

Page 31

Making calls with the speakerphone

Press [SP-PHONE].

•The SP-PHONE indicator lights. Dial the telephone number.

• If you misdial, hang up and dial again.

When the other party answers, speak into the

microphone.

To hang up, press [SP-PHOI^.

•The indicator light goes out.

Making Calis

To redial the last number

Press (SP-PHONE], then press (REDIAL/PAUSE).

• If the line is busy, the unit will automatically redial the number up to 14 times.

Voice muting

Using this feature, the other party cannot hear you t)ut you can hear them.

1. Press [MUTE] during a telephone conversation.

Display:

2. To resume the conversation, press [MUTE].

<MUTE>

Hints for the speakerphone

operation

• Use the speakerphone in a quiet room.

• If you have difficulty hearing the other party,

. adjust the volume using [VOLUME.

• If you and the other party speak at the same time, parts of your conversation will be cut off.

• If the handset is on the main unit while using the

speakerphone, you may switch to the handset by lifting it up.

Page 32

Answering Calis

Answering calls with the handset

I If the handset is off the main unit:

Press [TALK).

•You can also answer a call by pressing any dialing button 0 to 9, or # (—Any key

talk).

■ If on the main unit:

Just lift it.

To hang up, press [TALK] or place the handset on the main unit.

Answering calls with the speakerphone

^ When the unit rings, press (SP-PHONE ].

2 fo hang up, press [SP-PHONE] again.

Page 33

Caller ID

Service from a telephone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.

By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit can also store the caller’s information for voice/fax calls in memory, creating a caller list. You can view who has called using the caller list. This can be very useful if you are frequently out of the office or too busy to answer the telephone.

Important:

•When you subscribe to a Caller ID service, set the ring count settings to 2 or more rings: —See page 59 for FAX ONLY mode ring count, and —See page 65 for TEL/FAX mode ring count.

Viewing who caiied on the dispiay

When the unit has received new calls, the display will show the number of new calls (up to 35 calls).

Display:

To view who called on the display:

Press [MENU] twice.

Press fSTART/COPY/SETl.

10:45AM 0 3 00

Display:

SEARCH CALLER ID

• If there are no new calls, nothing will be shown.

•The display will show the oldest caller’s information (name has priority).

Michael Ti 01/35

Order of new calls

Total number of new calls

• If there are no new calls, the following message will be shown.

NO NEW CALLER

---------1

SEARCH CALLER ID

-----

To exit, press [STOP].

Press (§) repeatedly to look through the list.

•The next caller will be displayed each time you press the button.

•To move up through the list, press @.

To exit the caller list, press [MENU].

Note:

•Once new calls have been viewed, you cannot see them on the display but you may see them by printing a caller list (see

- the next page).

Page 34

Caller ID

Printing a caller list

This unit will automatically print a caller list after every 35 calls. After printing, the caller list will still remain in

memory and the oldest call will be erased when a new call is received. You can also print a caller list whenever you like, see page 119.

Caller list sample

•The NAME/TEL NO./TIME OF CALL are received through a Caller ID Service (see page 33).

•ANSWER: How the call was received by the unit. —FAX: Facsimile —TEL: Telephone —PC: Received on your PC. When nothing is shown, there was no response.

•H< will be marked for new calls only. If you print a caller list or view them on the display, * will be removed from the list.

If you do not want to print the caller list automatically, proceed as follows.

Press [MENU].

Press then [2] 0.

Press fSTART/COPY/SET).

Press @ or @ to select “OFF”.

• If this feature is required, select “ON”. Press [START/COPY/SET],

Press [MENU].

Display:

SYSTEM SET

AUTO CALL. LIST

MODE=ON [▼A]

MODE=OFF [▼A]

SETUP ITEM [ ]

Note:

• Even if you set this feature to OFF, the unit keeps the calling party information of the last 35 calls. When there are more than 35 calls, oldest data is deleted from the list.

Page 35

Intercom between the handset and

the main unit

A 2-way intercom is available between the handset and the main unit.

Paging the main unit from the handset

Handset: Press fINTERCOM], then talk.

•The INTERCOM indicator lights.

Intercom

Main unit:

When the other party’s voice is heard, answer through the microphone.

• During the intercom, the main unit’s display will show:

INTERCOM CALL

Handset:

To end the intercom, press [INTERCOMl-

-0

Qoo OOO

OQO OQO

INTERCOM

i'^dicator

INTERCOM I

Microphone-

Paging the handset from the main unit (handset locator)

Using this feature, you can locate the handset if misplaced.

Main unit: Press f LOCATOR/INTERCOM ].

•The IN USE indicator flashes.

•The handset beeps for 1 minute.

•To stop paging, press

[LOCATOR/INTERCOM] again.

_______

Handset:

Press [INTERCOM] to answer.

Main unit:

Speak into the microphone.

• During the intercom, the main unit’s display will show:

Handset:

To end the intercom, press [INTERCOM].

INTERCOM CALL

__________

[ LOCATOR/INTERCOM ]

and IN USE indicator

During the intercom

• Intercom calls can only be ended by the handset.

• If the handset jjser has difficulty hearing the main unit user, decrease the speaker volume by pressing

[VOLUME] ((V)).

• If two tones sound, an incoming call has been received. To answer, press [TALK] on the handset or [SP-PHONE] on the main unit. The intercom is ended.

Page 36

Intercom

Transferring a call between the handset and

main unit

The intercom can be used during a call. This feature enables you to transfer a call between the handset and the main unit.

From the handset to the main unit

Handset:

During a call, press [INTERCOM), then talk.

•The call is put on hold.

Main unit:

When the paging party’s voice is heard, answer through the microphone.

Display:

INTERCOM HOLD

Main unit:

To answer the call, press [SP-PHONE].

•The transfer is completed.

•The handset user can join the conversation by pressing [TALK].

__________

CONFERENCE CALL

From the main unit to the handset

Main unit: ____________________

During a call, press [LOCATOR/INTERCOM ].

•The call is put on hold. Display:

Handset: Press (INTERCOMI to answer the page.

INTERCOM HOLD

Handset:

To answer the call, press [TALK).

HOLD

Microphone

[SP-PHONE]

CORDLESS IN USE

•The transfer is completed.

•The main unit user can join the conversation by

pressing [SP-PHONE).

CONFERENCE CALL

[INTERCOM]

[LOCATOR/INTERCOM]

*^0

OOQ Qoo

Page 37

Dialing

Storing telephone numbers in the main unit

The main unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your

most frequently dialed numbers. One-touch dialing: 18 stations (Each of the 9 direct station keys is divided into an upper station and a lower

station).

Speed dialing: 100 additional dialing stations. These stations are assigned to 2-digit numbers (00-99).

Press [MENU] three times.

Display:

STORE TEL NO.

One-touch dialing:

For upper stations (1-9)

Press one of the direct call station keys.

For lower stations (10-18)

Press [LOWER], then press one of the direct call station keys.

■ Speed dialing:

Press (^, then press the desired 2-digit number (00-99).

Enter the telephone number up to 30 digits in length.

•To enter a hyphen in a telephone number, press [HYPHEN] (direct call station 8).

Speed dial stations [MENU]

® ©CD ©®© ©©©

[stop

[START/COPY/SEf]

Direct call

stations

_ _

[HYPHEN]

Press [START/COPY/SETl.

NAME=

Enter the station name, up to 10 characters, by

following the instructions on page 24.

Press [START/COPY/SET].

•To program other stations, repeat steps 2 to 6.

Press [STOP].

Helpful hint:

•To confirm stored telephone numbers and station names, print a telephone number list (see page 119).

STORE TEL NO.

To keep the phone number secret

Press [SECRET] (direct call station 3) after entering the telephone number.

•The telephone number will not appear on the display and the telephone number list.

•[SECRET] is not counted as a digit.

To erase a stored number and

station name

Press (STOP) in step 3 to erase the telephone number. Press [ STOP ] in step 5 to erase the name. Then press [START/COPY/SETl

Page 38

Dialing

Storing telephone numbers in the handset

You can store up to 10 telephone numbers in the handset. The dialing buttons (0 to 9) function as memory stations. The TALK/BATT LOW indicator light must be off.

Press [PROGRAM].

•The TALK/BATT LOW indicator flashes. Enter the telephone number up to 16 digits.

• If you misdial, press [PROGRAM) to end storing, then repeat from step 1.

Press (AUTO].

Press a memory station number {0 to 9).

•A confirmation tone sounds (see below).

•To store other numbers, repeat steps 1 through

[ÀUTÒÌ

Note:

•Numbers stored in the handset can only be dialed by the handset.

What the confirmation tone

means

1 beep: The new number is stored.

2 beeps: The number is the same as a

previously stored one.

To erase a stored number

1. Press (PROGRAM).

2. Press (AUTO) and the memory station number (for the telephone number to be erased).

Page 39

Using automatic dialing =

Dialing from the main unit_____

^ Press fSP-THONEl.

2 ■ Using one-touch dialing:

For upper stations (1-9)

Press the desired direct call station key.

For lower stations (10-18)

Press (LOWER), then press the desired direct call station key.

Using speed dialing:

Dialing

Press [dTRECTC^Y], then press

desired 2-digit number (00-99).

Dialing from the handset

^ Press (TALKl.

2 Press [AUTOl

Press the memory station number (0 to 9).

>The stored number is dialed.

and the

[AUTO]

Page 40

Dialing

Using the electronic telephone directory -

(searching for a station name stored for automatic dialing)

The station names stored in the main unit’s memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a voice call by selecting the desired station name shown on the display.

Press fPlRECTORY].

Press the dial key which the first initial of the

station name is assigned (see the index table below).

Example: To search for a name starting with “N”:

Display:

Press 0 until the first station name starting with “N” is displayed. Press

@ until the desired name is

displayed.

SELECT INDEX

OR Press (§) or @ repeatedly until the desired

name is displayed. Press [START/COPY/SET].

•The unit will start dialing.

Index table

Dial

key

G3 CD CD O CD

Index

A, B, C, 2

D, E, F,3 G, H, 1, 4

J, K, 1, 5

M, N, O, 6

Dial

key

CD CD

Index

P, Q, R, S, 7 T, U, V, 8 W, X, Y, Z, 9

Other symbols (Used for speed

dialing.)

Page 41

TONE, FLASH and PAUSE buttons

Dialing

TONE button________________

The TONE {*) button is used for rotary pulse dial

services and allows you to temporarily change from the

pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.

FLASH button

The FLASH button functions as the hookswitch on a

regular telephone. If you misdial a telephone number,

press the FLASH button firmly.

The FLASH button also allows you to use special

features of a host exchange {if connected) or local

telephone company services such as call waiting. For further details, contact your local telephone company.

Entering pauses

(TONE]

V ©CDCD

(FLASH

GDCD® C±)<D®

(paUsD

ci:

---o o

o 0

o o o 0

If the PAUSE button is pressed during dialing, a pause will be inserted.

Example 1: When your unit is connected to a host

exchange, insert a pause to get an outside line.

Example 2: If transmission errors occur when making

Note:

•TONE, FLASH and PAUSE can be stored into a telephone number for automatic dialing.

PAUSE

Line access code

an overseas transmission, add two pauses at the end of the telephone number.

Telephone

number

(FLASH

Page 42

Diaiing

Setting the dialing mode (touch tone or pulse)

The unit will automatically set the dialing mode to TONE or PULSE when the unit is turned on if this feature is set to AUTO.

If you cannot dial, change the dialing mode setting to TONE or PULSE by following the instructions below.

Press (MENU).

Display:

Press then Q [z].

Press ( START/COPY/SET].

SYSTEM SET UP

DIALING MODE

MODE^AUTO [ ▼ A ]

Press @ or (A) to select the desired setting.

Press [START/COPY/SETl.

SETUP ITEM [ ]

Press [MENU],

Note:

•If you change to a different telephone company and this company has a different dialing mode service, reset your dialing mode.

Page 43

Voice Contact

Talking to the caller during or after fax receiving or transmission

You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call.

This feature works only when the other party’s unit is equipped with a voice contact feature.

Initiating voice contact

Press (SP-PHONE] while transmitting or receiving

documents.

Display: VOICE STANDBY

•Your unit will call the other party with a distinctive ring.

When the other party answers, your unit will emit a distinctive ring.

Press (SP-PHONE] to start talking. OR Press [TALK] on the handset to start talking.

• If you initiate voice contact during transmission, you can talk after all of the documents have been transmitted.

• If you initiate voice contact during reception, you can talk after the current page of the document is

received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is

completed. When the distinctive ring is heard, press (SP-PHONE] on the main unit or press (TALK) on the handset, then

start talking.

Note:

• If you do not answer within 10 seconds of the distinctive ring, the line will be automatically disconnected.

Page 44

Sending Faxes

Sending manually

Open the document feeder tray.

Insert the document FACE DOWN (up to 15 sheets) until a beep tone is heard.

Display:

Adjust the width of the document guides.

STANDARD

Press (RESOLUTION] repeatedly to the desired setting, if needed (see below).

STANDARD

SUPER FINE

HALF TONE

Press [SP-PHONE],

or _________

Press [TALK] on the handset.

Document

feeder tray Document guides

♦

FINE

Dial the telephone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press (START/COPY/SEtl on the main unit.

PLEASE WAIT

•The unit is detecting whether the other party’s machine is a fax. Then the unit will start transmission.

Selecting the resolution

STANDARD: For printed or typewritten originals

with normal-sized characters. FINE: For originals with small printing. SUPER FINE: For originals with minute printing. HALF TONE: For originals containing

photographs, shaded drawings,

etc.

• Using the fine, super fine or half tone setting will

increase the transmission time.

• If the resolution setting is changed during

feeding, it will be effective from the next sheet.

•The super fine resolution only works with other

compatible machines.

Note:

• If the other party answers your call, ask them to start receiving a fax, then press your

iSTART/COPY/SET].

To feed 16 or more sheets at a time

Insert the first 15 sheets of the document. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

To redial the last number

Press fREDIAL/PAUSE].

• If the line is busy, the unit will automatically redial the number up to 5 times.

To stop transmission

Press [STOP].

•To eject the document, press [STOP] again.

Page 45

Sending Faxes

Sending using automatic dialing/eiectronic teiephone directory

Before using these features, program the desired telephone numbers in memory (see page 37). You can confirm that the desired telephone numbers have been stored in memory by printing a telephone number list (see page 119).

Sending using automatic dialing

Insert the documents FACE DOWN.

Using one-touch dialing:

For upper stations (1-9)

Press the desired direct call station key.

For lower stations (10-18)

Press [LOWER], then press the desired direct call station key.

Using speed diaiing:

Press [DIRECTORY], then press @ and the

desired 2-digit number (00-99).

_______________________

Fax auto redial

If there is no answer or the line is busy, the unit wili automatically redial the number up to 5 times. This feature is also available for delayed transmission (p. 51) and receive polling (p. 69). During auto redial, the display will show:

WAITING REDIAL

To cancel redialing, press [STOP],

Page 46

Sending Faxes

Sending using the electronic teiephone directory____________ (searching for a station name stored for automatic diaiing)

You can make a fax call by selecting the desired station name shown on the display.

Insert the documents FACE DOWN.

Press [DIRECTORY].

Press the dial key which the first initial of the station name is assigned {see the index table

below). Example: To search for a name starting with “N”:

Display:

Press 0 until the first station name starting with “N” is displayed. Press @ until the desired name is displayed.

STANDARD

SELECT INDEX

Press @ or (A) repeatedly until the desired name is displayed.

Press [START/COPY/SET].

•The unit will start dialing and send documents.

Index table

Dial

key

CD CD CD CD CD

Index

A, B, C, 2

D, E, F, 3 G, H, I, 4

J, K, L, 5

M, N, 0, 6

Dial

key

CD CD

P, Q, R, S, 7 T, U, V, 8 W, X, Y, Z, 9 0 Other symbols

(Used for speed

dialing.)

Index

Page 47

Acceptable documents

Sending Faxes

Minimum size

128 mm

(5")

Note:

• Remove clips, staples or other similar fastening objects.

•Check that ink, paste or correction fluid has dried.

• Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper

—Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Maximum size

216 mm

(SVz")

Effective scanning area Document weight

Single sheet:

4 mm

Scanned

area

L .

______

208 mm (SVie'

Paper width

216 mm (SVa")

45 g/m^ to 90 g/m^

{12 1b. to 24 lb.)

Multiple sheets:

60 g/m2 to 75 g/m^

(161b. to 20 lb.)

Page 48

Sending Faxes

Printing the transmission report

The transmission report will provide you with a printed record of the fax transmission result. One of the following choices is available.

ERROR: The transmission report will print out only when fax transmission fails. ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected setting).

Press fMENUl.

Press then [^.

Display:

SYSTEM SET UP

TX-REPORT MODE

Press [START/COPY/SET].

MODE=OFF [▼A

Press @ or @ to select the desired setting.

Press [START/COPY/SET].

SETUP ITEM [ ]

Press (MENTJ).

Sample of the transmission report

Page 49

Sending Faxes

Setting the journal report to print automatically

This unit will automatically print a journal report after every 35 fax communications. After printing, the journal

report information will still remain in memory and the oldest communication will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the last 35 fax communications, but the unit will not print the journal report automatically.

Press [MENU].

Press then [^.

Display:

SYSTEM SET UP

AUTO JOURNAL

Press [START/COPY/SEt].

MODE=ON ▼ A]

Press

or to select the desired setting.

Press [START/COPY/SET].

Press [MENU].

Sample of the journal report

SETUP ITEM [ ]

Page 50

Sending Faxes

Printing a cover page

The unit can print a cover page to attach to docunnents you send.

Sample of a cover page

Press [MENU] four times.

Display:

Press then [7].

Press i START/COPY/SETl to start printing.

PRINT LIST

FAX COVER PAGE

After printing, press (MENU).

PRINTING

Page 51

Sending Faxes

Delayed transmission ■

(sending a fax at a specific time)

Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the documents FACE DOWN.

Press [MENU).

Press then [^.

Display:

STANDARD

SYSTEM SET UP

DELAYED XMT

Press fSTART/COPY/SET).

MODE=OFF [▼A

10 11

Press

• If this feature is not required, select “OFF”. Press (START/COPY/SET).

Enter the telephone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.

Press (START/COPY/SET).

Enter the transmission start time. Example: 11:00PM

Press f START/COPY/SET).

Press (MENU).

•When the programmed time has come, the unit will automatically start transmission.

or to select “ON”.

MODE=ON

NO.=

TIME=12:00AM

Press \JJJ] [5][o]. then press to

select PM.

•You can select AM or PM by pressing

SETUP ITEM [ ]

SEND AT 11:00PM

TA]

Note:

•You can receive, transmit and copy documents while delayed transmission is set.

• If the programmed time is during a power failure, delayed transmission will be attempted soon after power is restored.

•When transmit polling {see page 55) is ON, delayed transmission is not available.

Page 52

Sending Faxes

Sending documents from memory

The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages, based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 124.

Setting memory transmission

Press [MENU],

Press then (T] [^.

Press [START/COPY/SET],

Press @ or @ to select “ON”.

Display:

SYSTEM SET UP

MEMORY XMT

MODE-OFF [YA]

MODE=ON [ ▼ A ]

• If this feature is not required, select “OFF”. Press f START/COPY/SET].

Press [MENU].

SETUP ITEM [ ]

Transmitting documents from memory

Insert the documents FACE DOWN.

Enter the telephone number by using regular

dialing, one-touch dialing, speed dialing or the

electronic telephone directory. When using regular dialing, press

iSTART/COPY/SETl.

•The documents will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the documents.

•The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used

Note:

•The stored documents will be automatically erased after transmission.

•To cancei the memory transmission, press [STOP] during or after scanning the documents.

• If you select the fine, super fine or halftone resolution, the number of documents that can be sent will be decreased.

• If the stored documents exceed the memory capacity, the transmission will be canceled.

PAGES=0X ¿5

Page 53

Sending Faxes

Sending documents overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting, follow the steps below.

^ Press (MENy).

Display: SYSTEM SET UP

Press [^, then [J] [3].

OVERSEAS MODE

Press fSTART/COPY/SET).

MODE=OFF [T A]

Press @ or (A) to select “ON”.

MODE=ON [ ▼ A ]

• If this feature is not required, select “OFF”. Press (START/COPY/SET).

SETUP ITEM [ ]

0 Press (MENU).

Note:

•After transmission, this feature will turn off automatically.

Dial keypad [MENU]

CDCDCD

C±)CD®

CD CD CD CD CD CD

[START/COPY/Sin @

CZ) dzi CZD (ZZI

Ci3?

Page 54

Sending Faxes

Reserving transmission during fax reception

(sending a fax as soon as receiving is compieted)

While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is completed.

Insert the documents FACE DOWN during fax

reception.

Enter the telephone number by using regular

dialing, one-touch dialing, speed dialing or the

electronic telephone directory.

Press fSTART/COPY/SET].

Display:

XMT RSV. ON

To cancel the reservation

Remove the documents from the document feeder

tray.

Document feeder tray

Page 55

Sending Faxes

Transmit polling

(letting the other machine receive fax on your unit)

The transmit polling feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you the call charges.

Insert the documents FACE DOWN.

Display:

Press [MENU] six times.

Press [ START/COPY/SET].

STANDARD

POLLED

MODE^OFF [VA

Press or (¿v to select “ON”.

MODE=ON [▼A]

• If this feature is not required, select “OFF’. Press iSTART/COPY/SET].

POLLED ON

Note:

•This feature will not work when the unit is set to the TEL mode.

•The caller pays for the document transmission.

•When delayed transmission (see page 51) is set to ON, transmit polling is not available.

Page 56

Receiving Faxes

Selecting the way to receive calls

This unit has four types of receive modes. Select one of these modes according to your needs.

How you

want to use the

unit

Receiving mode

name

You want to answer voice and fax calls using the handset or

speakerphone.

Voice/fax call

TEL MODE

(See page 58.)

PRE-SELECTED SETTING

You do not want the unit to ring when receiving fax calls.

(When a voice call is received, the unit will ring.)

Voice call

TEL/FAX MODE

{See page 63.)

Change the setting from TEL MODE

to TEL7FAX MODE (see page 64).

AUTO RECEIVE

setting

Operation for

receiving fax

and voice calls

J \

1«=

AUTO RECEIVE

FAX—o

OFF

When the unit rings, you must answer all calls.

• If you hear a fax calling tone (slow beep) or cannot hear the caller.

^ Press iSTART/COPY/SET].

Available when the FAX indicator light

is turned OFF.

•To turn the indicator light ON/OFF:

-> Press (AUTO RECEIVE).

•When a fax call is detected, the unit will receive fax documents without

ringing.

•When the unit rings, answer the call using the handset or the SP-

PHONE button.

J ^

Page 57

Receiving Faxes

• Regardless of the mode you select, you can always place calls and send faxes.

You want to receive fax documents only.

/Г

FAX ONLY MODE

(See page 59.)

PRE-SELECTED SETTING

You want to record voice messages and receive fax documents automaticaily.

Telephone answering machine

EXT. TAM MODE

EXTernal Telephone Answering \

(

Change the setting from FAX MODE

to EXT. TAM MODE (see page 61).

Machine mode j

(See page 60.)

AUTO RECEIVE

The unit will automatically answer all calls and only receive fax documents. (See page 59.)

Available when the FAX indicator light is turned ON.

•To turn the indicator light ON/OFF: ^ Press [AUTO RECEWeI.

The unit and telephone answering

machine will work as follows.

•When receiving voice calls:

The telephone answering machine will record voice messages automatically.

•When receiving fax calls:

The facsimile unit will receive documents automatically. (See page 60.)

Page 58

Receiving Faxes

TEL mode

(answering all calls manually) Answering with the main unit

When the unit rings, press [SP-PHOI^ to answer

the call. When:

—document reception is required, —a stow beep is heard, or —no sound is heard,

press [START/COPY/SET).

Answering with the handset

Press [TÀLÌ^ to answer the call.

When:

—document reception is required,

—a slow beep is heard, or —no sound is heard,

press (3

• If your line has a rotary pulse dial service, press

Èsili].

•To stop receiving at the handset, press @ within 3 seconds after hearing a long beep.

Press (START/COPY/SETI on the main unit.

Friendly reception

When you answer a call and hear a slow beep, the unit will automatically start receiving even if you do not press [STARTTcOPY/SFT].

• If this feature is not required, set to OFF (see page 74).

To stop receiving

Press iSTOPl

Note:

• If you do not answer the line by 15 rings, the unit will temporarily switch to the fax and the

caller can send documents.

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will: —display an error message and the following

message alternately;

Display: FAX IN MEMORY

—alert you with a slow beep (Receive alert).

• Follow the instructions on pages 96 and 97 to clear the problem and print the stored document.

• For memory capacity, see page 124.

Page 59

FAX ONLY mode

(all calls are received as faxes)

Setting up the unit for fax reception

Turn on the AUTO RECEIVE mode by pressing fAUTO RECEIVE] until the FAX indicator light goes on.

•The display shows the following message. Display: FAX ONLY MODE

•The unit will automatically answer all calls and only

receive fax documents.

•The number of rings before a call is answered can be

changed. See below.

Receiving Faxes

Setting the FAX ONLY mode ring count

This feature determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings.

Helpful hints:

•To answer a call before the unit does, increase the number of rings.

• If you find receiving faxes from machines with the automatic transmission feature difficult, decrease the

number of rings.

Press [MENU],

Press then [^.

Display:

Press [START/COPY/SET].

Press @ or @ to select the desired number.

SYSTEM SET UP

FAX RING

RING=2 ▼ A

Press [START/COPY/SET].

SETUP ITEM [ ]

Press [MENU],

Page 60

Receiving Faxes

EXT.TAM mode

(using with an external telephone answering machine)

This unit can be connected to an external telephone answering machine (TAM). When the EXT.TAM mode is

set, the facsimile unit and telephone answering machine will work as follows.

■ Receiving voice calis

The telephone answering machine will record voice messages automatically.

■ Receiving fax caiis

The facsimile unit will receive documents automatically.

6 Receiving a voice message and fax document in one call

The telephone answering machine will record the voice message first. Then, the facsimile unit will be

activated by the caller’s request and receive documents. For further details, see page 62.

Connecting a telephone answering machine

Connect the telephone answering machine to the EXT jack.

Set the number of rings on the telephone answering machine to less than 4.

•This will allow the answering machine to answer the line first. Record a greeting message referring to the example below.

‘This is (your name, business and/or telephone number). We are unable to answer the phone right now.

Please leave a message after the long beep. To send a fax, start transmission. Thank you. ”

Note:

• Do not pause for more than 4 seconds in the greeting message. If a 4 second pause is stored in the greeting message, all incoming calls will be routed to the facsimile unit from the answering machine even while the greeting message is playing.

•We recommend you keep the greeting message length around 10 seconds. If a greeting message is too long, some incoming fax calls may not be answered by the facsimile unit.

•If your answering machine is equipped with a remote operation feature, set the same remote access code that is on the answering machine to the facsimile unit as the remote TAM activation iD (see page 62).

Page 61

Receiving Faxes

Changing from the FAX ONLY mode to the EXT.TAM mode

Change the AUTO RECEIVE setting from the FAX ONLY mode to the EXT.TAM mode.

Press [MENUl

Display:

Press g|, then [|].

Press fSTART/COPY/SET].

Press @ or @ to select EXT.TAM.

SYSTEM SET UP

AUTO RECEIVE

MODE=FAXonly[ ▼ A ]

MODE^EXT.TAM[ ▼ A ]

•To return to the FAX ONLY mode, select FAXonly.

Press [START/CO^/SET].

SETUP ITEM [ ]

Press [MENU],

Using the EXT.TAM mode

To set the facsimile unit and telephone answering machine to receive voice messages and send fax messages, proceed as follows.

Turn on the answering machine.

• If the answering machine is not turned on, all

incoming calls will be answered by the facsimile unit and callers cannot leave messages.

Press [AUTO RECEIVE] on the facsimile unit until

the FAX indicator light will turn on.

•The display shows the following message. Display:

Note:

• Every time the facsimile unit receives a document, a silent pause or fax tone may be recorded on the

answering machine.

•Set the receive mode of the facsimile unit to the TEL mode under the following conditions:

—when you wish to set the number of rings on the

answering machine to more than 5, or

—when you wish to use the auto transfer functions

(transfer, pager alert, etc.) on the answering machine.

Note that automatic fax sending can not be received

automatically in the TEL mode.

EXT.TAM MODE

Page 62

Receiving Faxes

EXT.TAM mode (cont.)

Securing the remote operation for the answering machine (remote TAM activation ID)

Set the same remote access code on the answering machine to the facsimile unit as the remote TAM activation ID.

Important:

•This ID should be different from the fax activation code to prevent the facsimile unit from activating the fax function when you operate the answering machine from a remote location using the remote access code

{see page 68).

Press (MENU).

Display:

Press then |j] [^.

SYSTEM SET UP

REMOTE TAM ACT.

Press (START/COPY/SET).

Press (§) or (A) to select “ON”.

MODE=OFF [ТА]

_____________________________

Press [START/COPY/SET],

SETUP ITEM [ ]

Press [MENU],

MODE=ON [ТА]

Press (START/COPY/SET).

•The display will show the pre-selected ID.

•This ID can be from 1 to 5 digits in length using numbers 0 through 9, and the characters * and #.

Enter your remote TAM activation ID number

using the dial keypad.

ID=11

Receiving a voice message and fax in the same call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedures beforehand.

1. The caller calls your unit.

•The external telephone answering machine will answer the call.

2. The caller can leave their message after the greeting message.

3. The caller then presses [*] 0 (fax activation code).

•The facsimile unit will activate the fax function.

4. The caller must then press their start button to send a document.

Note:

•The fax activation code can be changed. See page 68.

Page 63

Receiving Faxes

TELTFAX mode

(receiving voice cails but not hearing rings when a fax is received)

Use this mode when you wish to receive voice calls with rings, but do not want the unit to ring when faxes are

received.

When a call is received, the unit will work as follows.

A call is received.

The unit will automatically answer the line without ringing.

(A telephone fee will be charged to the caller.) If extension telephones are connected, they will only ring before the call is answered.

The unit will now distinguish between a voice and fax call by detecting the calling tone.

Fax call

^ Regarding the ringing pattern of extension telephones and the facsimile unit, see “Hints for using

the TEUFAX mode” on the next page.

Voice call

Note;

•Some fax messages that are transmitted manually may not send a calling tone. These calls must be received manually.

Page 64

Receiving Faxes

TEL7FAX mode (cont.)

Hints for using the TEL/FAX mode

If an extension telephone is connected, the facsimile unit and the extension telephone will ring as

follows.

The extension telephone will ring twice.

5 sec.

-------------------------TEL/FAX ring count

If a fax calling tone {slow beep) is detected, the unit will automatically activate the fax function to receive documents without ringing.

Note:

•You can change the number of rings for the TEL/FAX ring count and silent fax recognition ring count (see page 65).

•The facsimile unit will display the following message when the extension telephone starts to ring.

INCOMING CALL

-----

The facsimile unit will ring up to 3 times.

------------------------------------------

1—►

Silent fax recognition ring count

----------The unit will

automatically activate the fax function to receive documents.

►

Changing from the TEL mode to the TEL/FAX mode

Change the MANUAL RECEIVE setting from the TEL mode to the TEL/FAX mode.

Press [MENU].

Press (»], then

Display:

Press fSTART/COPY/SET).

Press @ or (A) to select TEL/FAX.

•To return to the TEL mode, select TEL Press [START/COPY/SETj.

SYSTEM SET UP

MANUAL RECEIVE

MODE=TEL [▼A]

MODE=TEL/FAX[ ▼ A

Press [MENU).

If the FAX indicator light is on, press

fAUTO RECEIVE] to turn off the AUTO RECEIVE

mode.

SETUP ITEM [ ]

TEL/FAX MODE

The FAX indicator is off.

Page 65

Receiving Faxes

Setting the TEL/FAX mode ring count

This feature determines the number of rings before the unit automatically answers a call in the TEL/FAX

mode.

You can choose from 1 to 4 rings.

Press [MENU].

Press then 0.

Display:

Press [START/COPY/SET].

Press @ or @ to select the desired number.

SYSTEM SET UP

TEL/FAX RING

RING=2 [▼A)

Press [START/COPY/SET].

Press [MENU],

SETUP ITEM [ ]

Note:

•You may not be able to receive documents from some older facsimile machines if you

increase the number of rings.

Setting the silent fax recognition ring count

When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without

ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will switch back to the fax mode. This is for machines that do not send a calling

tone.

Press [MENU].

Press then [3] [^.

Display:

Press [START/COPY/SET).

Press @ or (A) to select the desired number.

SYSTEM SET UP

SILENT FAX RING

RING=3 [▼A]

GDCDCD C±)CD® (D® ®

[MENU]

I —I

D (ZZ( CZD

C3 c

cz:

.. .

o o o o

---

o o

cCip

Press [START/COPY/SET],

SETUP ITEM [ ]

[START/COPY/SET] @

Press [MENU].

Note:

•You may not be able to receive documents

from some older facsimile machines if you increase the number of rings.

Page 66

Receiving Faxes

Distinctive ring service

This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON.

What is the distinctive ring service

The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a different ringing pattern.

■ Variety of ringing patterns:

Standard ring (one long ring) Double ring (two short rings)

When you subscribe to a distinctive ring service, you can assign phone numbers to persona! telephone

numbers, business telephone numbers, fax phone numbers, and so on. When a call is received, you will know which number is being called by hearing the ringing pattern before answering the line.

■ Example:

Your phone numbers

012-1234

012-5678

Ringing pattern Usage

Standard ring Double ring

Triple ring (short-long-short rings) Other triple ring (short-short-long rings)

_______________________

Telephone Telephone

012-9876 Triple ring

Facsimile

To use a phone number as facsimile number

When you use one of the phone numbers as a facsimile number, program the ring pattern assigned to the facsimile number. When the unit detects a call matching the selected distinctive ringing pattern, it will activate depending on the receive mode setting.

Page 67

Receiving Faxes

Setting the distinctive ringing pattern assigned for fax

Program the ringing pattern of the facsimile number that is assigned by your telephone company.

Press (MENU).

Press \u], then [3] (T|.

Display:

Press [START/COPY/SET],

Press @ or @ to select the ringing pattern

assigned to the facsimile number.

A: Standard ring (one long ring)

B: Double ring (two short rings)

C: Triple ring (short-long-short rings)

D: Other triple ring (short-short-long rings)

OFF: Turns off the ring pattern detection feature

(pre-selected setting).

SYSTEM SET UP

RING DETECTION

MODE=OFF [▼A]

Press [START/COPY/^].

PRINTING

•The unit will print an information list.

SETUP ITEM [ ]

Press (MENU).

How the unit will answer in each receive mode

■ TEL mode: In this mode, you have to answer all calls manually.

—If you hear a fax calling tone (slow beep) or cannot hear voice, press

f START/COPY/SET) to receive documents.

■ TEL/FAX mode: When a call that matches your selected ringing pattern is detected, the unit will automatically answer the line and activate the fax function to receive documents.

When a call having another ringing pattern is received, the unit will ring until you answer the call.

■ FAX ONLY mode: In this mode, the unit will answer all calls automatically and activate the fax function.

■ EXTTAM mode: When a call that matches your selected ringing pattern is detected, the unit will

automatically ansvyer the line and receive documents.

When a call having another ringing pattern is received, the facsimile unit and the

answering machine will activate depending on the call. —If a voice call is received, the answering machine will record the voice message. —If a fax call is received, the facsimile unit will receive documents automatically.

Note:

•The unit automatically answers a distinctive ring call after the secorid ring. To change the number of rings, change the FAX ONLY mode ring count (page 59) after setting the ringing pattern.

Page 68

Receiving Faxes

Using an extension teiephone to receive fax messages

If you have an extension telephone connected to your facsimile unit or on the same line, it is possible to receive a manual fax message. Using the extension telephone, dial the fax activation code. You do not have to go to the facsimile unit and press [ START/COPY/^T 1.

Important:

•To activate this feature, use a touch tone telephone as the extension telephone and enter the fax activation code FIRMLY.

•The fax activation code is set to “*9” as a pre-selected setting.

Receiving using an extension telephone

When a call is received, lift the handset of the extension telephone.

When: —document reception is required, —a slow beep is heard, or —no sound is heard,

enter the fax activation code FIRMLY.

Hang up the handset.

•The facsimile unit is set to receive documents.

Changing the fax activation code

This code can be from 2 to 4 digits in length using numbers 0 through 9, and the character *.

Press (MENU).

Press [^, then 0 [D-

Display:

SYSTEM SET UP

FAX ACT. CODE

_________________

-------------------------------

Press (START/COPY/SET).

Press @ or @ to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/COPY/SET].

Enter the new code number.

MODE=ON

CODE=>i^ 9

Press [START/COPY/SET].

Press [MENU].

SETUP ITEM [ ]

[▼A]

Note:

•Some special telephone company services will require you to press a service access code. If you subscribe to such services, all or part of the fax activation code must be different from the service access code.

• If the fax activation code is set to “0000”, this feature will not work properly.

Page 69

Receiving Faxes

Receive polling

(retrieving faxes piaced on another machine)

The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges.

To place a call and recover a document from another machine, follow the steps below. Make sure that no documents have been fed into your unit and that the other party’s machine is ready for your call.

Press [MENU] five times.

Display:

Press (START/COPY/SET).

Enter the telephone number by using regular

dialing, one-touch dialing, speed dialing or the

electronic telephone directory.

POLLING

NO. =

Press START/COPY/SET .

Page 70

Receiving Faxes

Film/Paper save

Use this feature if you wish to save film and recording paper when receiving two or more faxed pages. When

this feature is ON, the unit will reduce documents to half their length and print out two pages of documents on

one page. A boundary line will be printed out between the documents.

Important:

•This feature will not work when the other party sends a document in fine resolution or other nonstandard resolutions.

Sample of a paper save printout:

Original document

(1st page)

ABCDEF ABCDEF

(2nd page)

^ - s: ^ ^

Printed document

ABCDEF

titled of

Boundary line

Press (MENU].

Display:

Press then [3 [^.

SYSTEM SET UP

FILM/PAPER SAVE

Press [START/COPY/SET].

Press (w or (a) to select “ON”.

• If this feature is not required, select “OFF”. Press [START/COPY/SET).

MODE=OFF [ ▼ A ]

MODE=ON

SETUP ITEM [ ]

Press (MENU).

—If this feature is set to “ON”, an arrow mark will

be displayed.

RUM/PAPERSAVE* MEM0RY%

[▼A]

▼ 00

Note:

•When a reduced document is longer than the recording paper, it will be printed on two pages. The continuation will be printed on the next page and there may be wasted space.

In this case, paper and film will not be saved.

If you wish to fit the document onto one page, set this feature to off and program a suitable reduction rate for reception (see page 72).

•When documents are longer than legal size, the unit will not print the next page of the document on the same page.

• Paper and film will not be saved for a one

page document and the last page of odd numbered documents (3, 5, 7 pages, etc.).

Page 71

Receiving Faxes

Extending paper save documents to normal size =

Use this feature to enlarge a document to twice the length of the paper that is currently being used in the

paper tray. This feature is used to reverse the fiim/paper save function (see page 70).

Sample of an enlarged copy:

When you wish to enlarge the top half of the document:

Original document

Top half

Bottom half

Insert the document into the

unit from the top side FACE

DOWN.

Insert the documents FACE DOWN.

2 Press [MENU].

2 Press then (5 [5-

Display:

Enlarged copy

Top edge

STANDARD

SYSTEM SET UP

EXTENSION COPY

^ Press (START/COPY/SET).

COPYING

•The unit will start printing.

After printing, press [MENU].

Note:

•You cannot select FINE, SUPER FINE or HALF TONE resolution for this feature.

•To make an enlarged copy of the whole page whose length is as tong as, or shorter than the installed paper, proceed as follows. First insert the top half of the original document into the feeder tray and copy. Then turn the original around and insert the bottom half of the document into the feeder tray and copy.

Page 72

Receiving Faxes

Receiving other sizes of documents

.When the size of the documents sent by the other party is as large as, or larger than the recording paper, the

unit can reduce each page of the document and print it out on the recording paper by programming a suitable

reduction rate.

The reduction rate is determined by a combination of the size of the recording paper and received document.

■ Recommended reduction rate

Mode Size of recording paper

OFF

92%

(pre-selected)

86% Letter A4 72% Letter

Letter^ 216 x 279 mm (8V2" x 11") Legal = 216 x 356 mm (8V2" x 14") A4 = 210 X 297 mm (May not be available in the United States.)

Press (MENU).

Legal Letter, A4 Letter Legal

Display:

Press then [3] 0.

Press (START/COPY/SET).

SYSTEM SET UP

RX REDUCTION

MODE=92%

[▼A]

Size of originai document

Letter

Legal

Press (§) or (A) to select the desired setting.

• If this feature is not required, select “OFF”. Press [START/COPY/SET].

SETUP ITEM [ ]

Press (MENU).

Note;

•This feature is not available when the film/paper save reception feature is set to ON (see page 70).

• Documents received by facsimile usually have a heading on the top of each page which contains the sender’s name/phone number. This increases the length of each page. Therefore, it is recommended to use the reduction mode.

• If the appropriate reduction rate is not programmed, the document will be divided.

Page 73

Receiving Faxes

Setting the silent detection ^

(when receiving faxes from oider fax machines)

This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT.TAM mode.

Helpful hints:

• If you wish to receive documents from stations that do not send a calling tone after dialing, activate this feature.

• If you use a single cassette tape to give greeting messages and record incoming messages, deactivate this feature.

Press (MENU).

Press then 01^.

Display:

Press (START/COPY/SET).

SYSTEM SET UP

SILENT DETECT.

MODE=ON

^ Press @ or @ to select the desired setting,

g Press (START/COPY/SET).

SETUP ITEM [ ]

0 Press (MENU).

▼ A]

Page 74

Receiving Faxes

Setting the memory reception alert

When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow

beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.

Press [MENU).

Press then 0 [^.

Display:

Press [ START/COPY/SET I.

Press @ or @ to select the desired setting.

SYSTEM SET UP

RECEIVE ALERT

MODE=ON ▼A]

• If this feature is not required, select “OFF”. Press [START/COPY/SEfl.

SETUP ITEM [ ]

0 Press [MENU).

Setting the friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing f^ART/COPY/SET]. See page 58 for further details^

If you set this feature to OFF, you will have to press [ START/COPY/SET) to receive fax documents each time

you answer a fax call.

Press [MENU].

Display:

Press [^, then @ [^.

SYSTEM SET UP

FRIENDLY RCV

Press (START/COPY/SET I.

MODE=ON

_________________

[▼A]

Press @ or (A) to select the desired setting.

• If this feature is not required, select “OFF”.

Press [START/COPY/SET].

SETUP ITEM [ ]

Press [MENU].

Page 75

Signaling your pager when you receive a fax

This feature allows your unit to call your pager when your unit receives a fax message.

Press [MENU].

Press then 0 [o]-

Display:

Press [START/COPY/SETl.

Press @ or @ to select “ON”.

• If this feature is not required, select “OFF”.

SYSTEM SET UP

FAX PAGER

MODE=OFF [▼A]

MODE=ON [▼A

Receiving Faxes

Press (START/COPY/SET).

Enter your pager number.

NO. =

• If this feature does not work properly, press [REDIAL/PAUSE] more than once at the end of your telephone number to extend the paging time.

If you wish to display a message on your pager, enter the message after your pager number and pause(s).

Programming methods may vary depending on the pager company. Contact your pager company for details.

•You can enter a total of 46 digits and/or pauses. Press [START/COPY/SET].

SETUP ITEM [ ]

Press [MENU],

Note:

•This feature is not available when the receive mode is set to the TEL mode.

Page 76

Receiving Faxes

Film detection

If this feature is activated, the display will show the following message when the remaining film prints approx. 15 letter size documents.

Display:

• If you are using regular film (100 m roll), the unit will also print a report.

FILM NEAR EMPTY

Press [MENU].

Display:

Press then 0 [?].

Press fSTART/COPY/SET],

Press @ or (A) to select the desired setting.

SYSTEM SET UP

FILM DETECTION

MODE=ON [▼A]

QD©®

(4) CD®

® CDCD

• If this feature is not required, select “OFF”. Press [START/COPY/SET],

SETUP ITEM [ ]

Press [METjuJ.

[MENU]

o ocm

cm c

D cm cm

[START/COPY/SET] @

■on

Page 77

Making a copy

Any transmittable document can be copied.

Copying

open the document feeder tray.

Insert the document (up to 15 sheets) FACE

DOWN until a beep tone is heard.

Adjust the width of the document guides.

Press [RESOLUTION] repeatedly to the desired

setting, if needed (see page 44). Press (STARTTcOPY/SET).

•The unit will start printing.

To stop copying

Press [ STOP ].

Document

Document guides

Note:

•When copying, the unit will automatically select FINE resolution.

•You can make or receive a voice call while making a copy.

feeder tray

Page 78

Copying

Copy reduction

When you copy documents that are longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the recording paper and original document.

■ Recommended reduction rate

Mode

OFF (pre-selected)

92% Letter A4 72% Letter

Letter= 216 X 279 mm {8V2" x 11") Legal = 216 x 356 mm (8V2" x 14")

A4 = 210 X 297 mm (May not be available in the United States.)

Press (MENU).

Press then [J] [^.

Display:

Press [STARt/COPY/SET].

Size of recording paper Size of original document

Letter Letter

Legal

SYSTEM SET UP

COPY REDUCTION

MODE=OFF

[▼A]

Letter, A4, Legal

Legal

Press (§) or @ to select the desired setting.

• If this feature is not required, select “OFF”.

[START/COPY/SET].

Press

SETUP ITEM [ ]

Press (MENU).

Note:

• If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet wili be deleted.

Page 79

Setup

Connecting to a computer

To run the Multi-Function Center software, you need the following software and hardware.

• IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended)

• Microsoft Windows 3.1,3.11 or Windows 95

• Hard Disk drive with at least fourteen (14) MB of available storage

• RS232C Serial Port Note:

•The unit cannot print on envelopes.

■ If your PC has a 9 pin com port:

If your PC has a 25 pin com port:

Page 80

Setup

Installing the Multi-Function Center software

Start Windows 3.1/3.11/95 and close all applications.

Insert disk #1 into disk drive A {or B).

Windows 95 users:

Click Start and select Run....

Windows 3.1 or 3.11 users:

From the Program Manager, click File and

select Run....

At the command line, type “a(or b):\setup” and click OK.

Follow the instructions on the screen until all

diskettes (disk #2, disk #3) have been

installed.

Remove the disk from the disk drive and click

Finish to reboot your PC.

Note:

• If other communication software which uses the serial port has been installed, the communication setting may be changed and the communication software may not function properly when the Multi-Function Center

software is installed.

For Windows 95

Type the name of a progtam, foldei. ot document, and

Windows will open it fot you.

Open: a:\setup

For Windows 3.1

Command Line:

a:\setup

r~l Run Minimized

Cancel I j| Browse,,, |

Cancel ^

Included applications

The Multi-Function Center contains the following applications and files.

Viewer

Copier

Launch Pad Send From Fax Address Book Finder

Message Center

Enables you to scan a new image or open an existing image, to print, fax or edit that image.

Enables you to make a copy after scanning a document on the facsimile unit and setting the reduction, etc., from your PC.

Enables you to launch any Windows application with a single mouse click. Enables you to fax a paper document placed on the facsimile, Enables you to list your personal information database of fax and phone numbers. Enables you to access your faxes and scanned documents by File Name and Key

phrases. Enables you to manage all incoming and outgoing fax messages and print jobs. The

Message Center application contains five windows that may remain open or be minimized to one icon within the Message Center main window.

Used to register your unit with Panasonic by fax, mail, phone or E-mail. Please read this file before using the Multi-Function Center software. Information for a Multi-Function Center upgrade.

Page 81

Setup

Main functions

The Multi-Function Center is an application that allows you to use your facsimile unit as a printer, scanner and

copier with Windows,

Printer functions

• Printing documents from Windows 3.1,3.11 or Windows 95 (See pages 83 and 84.)

• Printing received documents {See page 89.)

Fax functions

• Personal information database for fax and phone numbers (See page 82.)

•Sending documents (See pages 85 and 86.)

• Receiving faxes on your PC (See page 87.)

•Viewing faxes on your screen (See page 88.)

• Faxing a document from the facsimile unit using the PC (See page 90.)

Scanner functions

• Using your fax machine as a scanner (See page 91.)

Page 82

Address Book

Personal information database for fax and phone numbers —

The Address Book is your personal information database for fax and phone numbers.

To make the Address Book:

Windows 95 Users: Select the Start button. Point to Programs, point

to Multi-Function Center, then click Address Book.

Windows 3.1/3.11 Users:

Double click Address Book in the Multi-Function

Center program group.

•An Address Book will be displayed. <Fig. 1>

Click the File menu and select New.

•A New dialog box will be displayed. <Fig. 2> Enter the File Name. Enter the Address Book

name. Click the OK button.

•The Address Book is made.

To make an entry in the Address

Book:

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( J Add I CKanpa j | j Copt ] Pjtje | ^ Dimh [ |

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Addle» name; P

FckNs.: ^

Ho.: p

No*e»; r

Click the Open button.

•The open dialog box will be displayed. <Fig. 3>

Select the desired Address Book and click the OK button.

Enter or edit the Name, Company, Fax No., Phone No. and Notes.

Click the Add button. <Fig. 4>

•The entry will be added to the Address Book.

Broadcast

When sending the same document to more than one location, you can use the list function in the Address Book. You may select as many locations as you want from the Address Book.

Note:

• If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

<Fig. 2>

Address Book name:

Default Phone Book

Cancel

<Fig. 3>

Add button

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biii runclMMi Center Adik ■"inpn

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Ceopenr Pjiutwic

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<Fig. 4>

Page 83

Using as a printer

You can print documents created from a Windows application. Select Panasonic MFC Print as your printer.

Printing documents from Windows 95

For example, to print from Microsoft Word, proceed as follows.

Open the document you wish to print.

Select Print from the File menu.

•The Print dialog box will appear. Select Panasonic MFC Print from the Name field

in the Printer group. <Fig. 1 >

Set the Page range and enter the number of

collated copies.

Printer

Select the Properties button.

•The Panasonic MFC Print dialog box will appear.

<Fig. 2>

Set the Page Size, Resolution and Orientation.

Then click the OK button.

Click the OK button in the Print dialog box.

Panasonic MFC Print on COM2;

Page Size;

Eesolution;

r Orientation —

OLandscape

Letter (8.5 x 11 in.)

Rne (200x200)

Cancel

About...

<Fig. 2>

Page 84

Printer

Using as a printer (cont.)

Printing documents from Windows 3.1/3.11

For example, to print from Microsoft Word, proceed as follows.

Open the document you wish to print.

Select Print from the File menu.

•The Print dialog box will appear. <Fig. 1>

Select the Setup button.

•The Print Setup dialog box will appear.

Select Panasonic MFC Print from the Specific Printer field. <Fig. 2>

Select the Options button.

•The Panasonic MFC Print dialog box will appear.

<Fig. 3>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print Setup dialog box.

Printer;

Print Range

O SetecHon

O Page*

Piiitt Quality: 1300 dpi

O Print to File

" Print«,

O Piintci

Icunentir Parufonic KX-P4420 on LPII:|

^ S pacific Erirriei:

Pwatoiic KX P4420 on LPT1; Pmuntc ICX-P4420 on LPT1:

Ponoxcnic MFC .ALA Fila on ALATILE: Panatone MFC Fai on COM2:

Click the OK button in the Print dialog box.

Default Printer (Pariatontc KX-P4420 on LPT1:)

From: |l | lo: [T

Copie*; |l I

^ Collate Copie*

I II IIIIIIIIIIII

Panasonic MFC Print on COM2:

Cancel

Setup. ■■ ^

<Fig. 1>

ircp»«n*..n

<Fig. 2>

Page Size;

R.esolulion;

'Orientation

iS^jPoritiaiti

Landscape

Letter (8.5 x 11 in.)

Fine (200x2001

Cancel

About ! ■ j

<Fig. 3>

Page 85

PC Fax

Sending documents

You can access the fax function from a Windows application by using the Print command in the File menu. Select Panasonic MFC Fax as your printer.

Sending documents from Windows 95

To send a document created from Microsoft Word, proceed as follows.

open the document you wish to send.

___________________

Select Print from the File menu.

•The Print dialog box will appear.

Select Panasonic MFC Fax from the Name field in the Printer group and select Properties. <Fig. 1>

•The Panasonic MFC Fax dialog box will appear. <Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print dialog box.

•The Fax Send dialog box will appear. <Fig. 3>

Enter the name and fax number from the keyboard or select the desired entry in the address book

currently displayed in the Address Book name box. Select the Start button in the Fax Send dialog box.

Type: where: ^PartasonE MFC Prrtt ' Comment:

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Ervter paga mrrbara artUa paga ranges

separataci by cammei. Rir eierinple,

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! Qpbons,.. I

Pana9onic MFC Fax on COM2:

Page Size:

Besolution:

r Orientation -

fviPortraitl OLandscape

tìÌParkasoric №C ft-nt |»|

^Paruoonic KX-PSW iU

rtiPanaanic NFC .ALA File ”

(

___ ___

i'^l |aSpages nrange T|

Letter (8,5 x 11 in.)

Standard(200x100)

OHI

Ertyenis» I

G Pr^ to

Caiiaÿ

I OK ~| C^el i

<Fig. 1>

....

Cancel

Note:

• If the line is busy or there is no answer, the Message Center Outbox application will automatically redial the number up to 5 times.

•To cancel transmission after dialing:

Press [STOP] on the facsimile unit. OR Select the Outbox window in the Message Center window. Then select the CANCEL button on the toolbar.

About,,.

<Fig. 2>

Start I Cancel

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I I

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<Fig. 3>

Page 86

PC Fax

Sending documents (cont.)

Sending documents from Windows 3.1/3.11

For example, to send documents created from Microsoft Word, proceed as follows.

Open the document you wish to send.

Select Print from the File menu.

Select the Setup button.

•The Setup dialog box will appear.

■ Piintm

O Qslaull PintH

(cuiisntir Patutonc KX4>41Za on LPT1:)

^ Specific £tin(ei:

Penafonic KX P442D on LPT1: Penetonic KX P4420 on LPT1:

rO>|PanatonicMFC .ALA F&i on ALAFILE:

Panasonic MFC Print on COM2;

|[ Cancel ]|

flphoris,.. I

Select Panasonic MFC Fax from the Specific

Printer field and then select Options. <Fig. 1>

•The Panasonic MFC Fax dialog box will appear. <Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print Setup dialog box.

Click the OK button in the Print dialog box.

•The Fax Send dialog box will appear. <Fig. 3> Enter the name and fax number from the keyboard

or select the desired entry in the address book

currently displayed in the Address Book name box. Select the Start button in the Fax Send dialog box.

Note;

• If the line is busy or there is no answer, the Message Center Outbox application will automatically redial the number up to 5 times.

•To cancel transmission after dialing:

Press (STOP] on the facsimile unit. OR Select the Outbox window in the Message Center

window, and then select the CANCEL button on the toolbar.

Panasonic MFC Fax on COM2:

Page Size;

Resolution;

'Orientation

<S)i£ottraiïi

Landscape

¿tart I] Cancel

Send fax Id

: flan«:

F^NmeberT

i.OV«r Pfi'TCÏ

Pros» I

n. Send Cover £age fj Oeitvery

Letter (8.5 x 11 in.)

Standard(200x100]

-------

¿qmpanjp:

|ij S.«L [nooh

<Fig. 1>

Cancel

About...

<Fig. 2>

I Add! B t-1

<Fig. 3>

Page 87

Receiving faxes on your PC

Setting up receiving faxes on your PC

PC Receiving

If you wish to receive faxes on your PC

automatically, turn on the AUTO RECEIVE mode on the facsimile unit by pressing (AUTO RECEIVE] or use the MANUAL RECEIVE

mode set to TEL/FAX.

Start Windows.

open or minimize the Message Center application.

To open the Message Center, follow these steps.

Windows 95 users: Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

Windows 3.1/3.11 users:

Double click the Message Center icon in the MultiFunction Center program group.

Viewing the list of faxes received

Windows 95

MS'DOS rhòef

Windows 3.1/3.11

Copi«

Btgyfefcfc!. I

Launch Pad Send Froni Fax Addiexi Book

Regist« ReadMe Up^ade Now*

All faxes received by your PC are listed in the Inbox window in the Message Center application.

Inbox allows you to view, print or save faxes, and append your faxes to other saved fax documents.

Windows 95 users:

Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

Windows 3.1/3.11 users:

Double click the Message Center icon on the

Windows screen. Select the Inbox window from the Message Center

window.

•The Inbox window displays the current status of all facsimiles distributed to you in the Inbox queue.

Status messages:

Complete—The facsimile was received successfully but not yet printed, saved or viewed.

Incomplete—An incomplete facsimile was received and not yet printed, saved or viewed. Recovered—The system failed before the facsimile was completely received and entered in the Inbox.

Information in the Log may be incomplete. The facsimile may be incomplete.

Viewed—The facsimile has been viewed but not printed or saved.

Printed—The facsimile was printed but not saved.

Saved—The facsimile has been saved.

Page 88

PC Receiving

Viewing faxes on your screen

To view a fax in your Inbox

Select the fax you wish to view from the Inbox

window. <Fig. 1>

Select View from the File menu of the Message Center Inbox window or click the VIEW button on

the toolbar. <Fig. 2>

•The Viewer application window will display the selected fax.

To preview the first page of the

received fax

Select the fax you wish to view from the Inbox

window. <Fig. 1>

Select Preview from the File menu of the Message Center Inbox window or click the

PREVIEW button on the toolbar.

•The Preview window will display the first page of the selected fax. <Fig. 3>

<Fig. 1>

|'«iVie«vf!i - l-AX9.AtA

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THE «gnoni: COMPANY LIMri>i>

-----

----- -----------

For Halp, ptesfi FI ~8B%lras T 726 > 2150pi>elsj200 <200 d pi (Page, i ot 1

<Fig. 2>

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0 J ® J W CP«*:. 1*0.

nl^l

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Note:

• If you are using Windows 3.1/3.11, the dialog box images will slightly differ from the ones shown here.

.CyJTBOX E

<Fig. 3>

Page 89

Printing received documents

Select the document you wish to print from the

Inbox window.

Select Print from the File menu or the PRINT button from the toolbar. <Fig. 1>

•The Print dialog box will appear. <Fig. 2> If you want to change your selected printer or

print setup, select Setup.

•The Print Setup dialog box will appear. <Fig. 3>

If you want to use the facsimile unit as a printer,

select Panasonic MFC Print from the Printer

list.

Choose the printer you wish to use by selecting the OK button.

Enter the number of copies you want to print in

the Copies field, then select the OK button.

•The Inbox Print dialog box will appear.

<Fig. 4>

Select the range of faxes you want to print from

the Inbox Print group. A. Select Print Selected to print the facsimiles

you selected.

B. Select Print Unprinted to print all the

unprinted facsimiles.

C. Select Print All to print all the facsimiles. If you want to delete the selected faxes after

they have been printed, select the Delete After

Printing check box. If you want the selected fax scaled to fit within

the size of the paper you selected in the Print

Setup dialog box, select Scale To Fit.

r.7- ■ ...

Printer:

p Print range—

(ligi

C* Selection

Ofage:

Print guality: 2Q0 dpi

r Prìrrtei - ....

O P.efault printer

(ciarentlv Canon Oubblo-Jel GJC'4000 on LPT1

, (*■ SpecifÌc Qrinter;

1 Canon BubMo^let BJC-4000 on LPT1:

„ ] Canon BubUa^et BJC-4000 on LPT1:

^Panaionic MFC Fax on COMI :

^ nPanaionìc MFC .ALA FUs on ALARLE:

Panasonic MFC Print on COMI :

FrOTi: i

G L^™l*cape^ 1 Souicg: |Auto iherH feedat ^

To:

PC Receiving

<Fig. 1>

Cancel

Setup...

;[ Heip }

Copies: |l ¡1

ITJ Collate copies

<Fig. 2>

1____

Cancel 1

Hptnm... 1

Heip 1

<Fig. 3>

Select the Print button.

Note:

• If you are using Windows 3.1/3.11, the dialog box images will slightly differ from the ones shown here.

r-Print

0iPfini Seieciedi Q'Print IJnprinted G Print All

DOelete After Printing Os cale To Fit

Cancel

<Fig. 4>

Page 90

Send from Fax

Faxing a document from the facsimile unit using the PC

Place the document{s) on your machine. <Fig. 1>

Windows 95 Users: Select the Start button. Point to Programs, point

to Multi-Function Center, then click Send From Fax.

Windows 3.1/3.11 Users:

Double click Send From Fax in the Multi-Function Center program group.

•The Send From Fax application window will appear. <Fig. 2>

Enter the name and fax number from the keyboard or select the desired entry in the address book currently displayed in the Address Book name box.

You can access the Address Book application by selecting Addr Bk... or the Address Book menu.

•The Address Book application window will appear.

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II.....

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.........

If you accessed the Address Book application, select Exit from the File menu.

Select the Start button in the Send From Fax application window.

Ccvei

fj<Mn I

WJ.I

ili

C Send Coy« C Nii^ Delivcff

Note:

• If you are using Windows 3.1/3.11, the dialog box images will slightly differ from the ones shown here.

! t>« I

<Fig. 2>

Page 91

Scanning

Using your fax machine as a scanner

Your facsimile unit can be used as a scanner enabling you to incorporate image files into other Windows applications. The scanned file can be saved as a Panasonic .ALA (image) file {see note below), a .TIF, .PCX, .DCX, or .BMP file.

Place the document(s) on your machine. <Fig. 1>

Windows 95 Users: Select the Start button. Point to Programs, point

to Multi-Function Center, and then click Viewer.

•The Viewer application window will appear.

Windows 3.1/3.11 Users:

Double click Viewer in the Multi-Function Center.

•The Viewer application window will appear. Select Scan from the File menu. <Fig. 2>

•The TWAIN Scanner dialog box will appear.

<Fig 3>

Set the intensity and optimize for the type of document you are scanning.

Select Scan.

•The scanned document is displayed in the Viewer application window.

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Fax Se^..

F^iri Saiip.. 1TEM?VAX3ALA

i T£MP\F/Wa>iA

ii!

ChkW

DiK)

Select Save As... from the File menu.

•The Save As dialog box will appear. <Fig. 4>

Enter the file name in the File name text box, and

then select the drive and directory where you want to store the document.

Select the OK button.

Note:

•Text editing cannot be performed with this unit without OCR upgrade software. See Upgrade Now!

• If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

•A Panasonic .ALA (image) file is a file only for Panasonic Multi-Function Center software. If you save

an image file as .ALA file with description, you can search for the file with Finder application even if you cannot remember the name of the document or the directory in which it is filed.

[ Sconotmoge

'-Ifrieniitir --

-------

^ Qptimuo lor

1 0 Automatic

I OOailt

Normal

C Light ! n Taxt (ttandaid 200 x 100 dpit

Statu t:

Elle name:

".dia

SovuTde «» Ijppo: Pchgoi:

i I ^ c:

! Pfltcriplion:

; j C F^tographs (halftona 20Q x 20D dpi) Cancei |

^ f* Text (lino 200 X 200 tipi)

...J

..............

_ _ J

----- ■ ■ - —

Directofiei: ci^MncMeiiip

S l«»p

____________________

<Fig. 2>

<Fig. 3>

Fj {^ppend To fie

<Fig. 4>

Page 92

More Information

PC link

(turning PC related functions on/off)

If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your facsimile machine, do one of the following. —Pause your Inbox on the PC. —Turn off the PC LINK on the facsimile unit.

To pause your Inbox

From the Inbox window select Pause Inbox from the

File menu or select the Pause Inbox check box on the Toolbar.

To turn off the PC LINK on the facsimile unit

•When this feature is off, any operation from your PC like fax transmission/reception, scanning, printing or copying is not available.

Press (MENU].

Display:

Press then |j]

Press [ START/COPY/SET

SYSTEM SET UP

PC LINK

MODE=ON [ ▼ A ]

Press @ or @ to select “OFF”.

•To turn on the PC LINK on the facsimile unit, select “ON”.

Press [START/COPY/SET].

SETUP ITEM [ ]

Press (MENU).

Page 93

List of Multi-Function applications and help

Instructions

To obtain information about the Multi-Function Center applications, use the help function.

For help, follow these steps.

More information

For Windows 95 Users;

1. Click the Start button.

2. Click Programs.

3. Click Multi-Function Center.

4. Click the application you need help with.

5. Click Help menu.

6. Click Index or Contents and choose the subject you need help with.

For Windows 3.1/3.11 Users:

1. In Program manager, double click

Multi-Function Center.

2. Double click the application you need help with.

3. Click Help menu.

4. Click Index or Contents and choose the subject you need help with.

Functions of the Multi-Function Center applications

Applications

Viewer

Functions

Editing images

•Clearing portions of an image

•Copying to the Windows Clipboard

•Cropping irhages

•Cutting images

• Cutting or copying an entire image

• Inverting the color of an image

• Pasting from the Windows Clipboard

•Stretching and shrinking images

•Symmetrically changing the size of an image

Viewing Images

•Adding an application button to the Action Bar

•Arranging how windows and icons are displayed

• Displaying thumbnails

•Hiding or displaying the Toolbar, Status Bar or Action Bar

• Magnification, reductions or orientations

• Next or previous page

• Rotating the image

•Viewing different pages of a multiple page file

•Zooming—Sizing the image to the size of the window

•Zooming in a specified area of the image

Copier

Address Book

•Making a Copy

•Making multiple copies

• Reducing/enlarging your copy

•Setting up your Copier

•Choosing a printer

•Changing address books

• Copying Information into the clipboard

• Dialing a voice number

• Pasting information into your address book

• Printing an address book entry or the entire book

•Saving the address book as a file

•Sending a cover page fax

• Using editing key combinations to Cut, Paste, Copy and Undo editing

Page 94

More information

Applications

Message Center

Functions

•Cover page—Creating and Set up

•Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night Delivery Time

•Time/Date stamp on received faxes

• Resending a fax

•Automatically printing incoming faxes

• Loading the Message Center automatically

Received Faxes

• Inbox Activity Log

•Automatically deleting your faxes after printing

• Deleting faxes

• Stopping receiving faxes to the PC

• Manually receiving faxes

• Monitoring the fax line status

• Pausing and Resuming Inbox so that you can run other communications programs

• Previewing a received fax listed in the Inbox window

• Printing faxes

• Saving faxes

• Seeing the list of received faxes

•Stamping received facsimiles with the time/date received

•Viewing faxes

Sending Faxes .

•Viewing the list of outgoing faxes

• Resending undelivered facsimiles

•Changing the destination fax number or delivery schedule

• Unsuccessful dialing attempts

Canceling Faxes

• Pausing and Resuming sending facsimiles

• Deleting facsimiles

• Monitoring the Fax line status

•Viewing the Outbox queue

•Outbox Activity Log

Send From Fax •Adding a current addressee to an Address Book

• Changing Address Books

•Choosing a Resolution

• Phone Number (addressing your fax)

•Sending a fax to multiple recipients (Specify To: Cc: Faxes)

•Sending a fax while you are doing other work on your PC

•Sending a fax with a cover page

• Sending a fax without a cover page

• Setting up your scanner

• Sorting the Address Book

•Specifying a distribution list as your fax destination

Finder

Launch Pad

• Deleting files

• Printing, viewing and faxing files

• Searching for files

•Adding an application to your Launch Pad icon bar

•Automatically activating the Launch Pad

• Making your Launch Pad icon bar always visible on your desktop

• Removing an application from the Launch Pad

* •

Page 95

Error Messages

Error messages on printed reports

When a problem has occurred, one of the following messages will be printed on the transmission and journal reports.

PRINTED MESSAGE CODE MEANING

COMMUNICATION ERROR

DOCUMENT JAMMED — •A document is jammed. Remove the jammed document (p. 109). ERROR-NOT YOUR UNIT

JUNKMAIL PROH. REJECT MEMORY FULL — •The document was not received due to memory being full. NO DOCUMENT OTHER FAX NOT RESPOND

PRESSED THE STOP KEY — •The STOP button was pressed and fax communication was

41-72FF•A transmission or reception error occurred. Try again or check

with the other party.

•A transmission or reception error occurred because of a problem

—

with the other party’s machine. Check with the other party.

•The junk mail prohibitor of your unit rejected receiving the fax.

•The document was not fed into the unit properly. Try again.

•The receiving unit was busy or ran out of recording paper. Try again.

•The START/COPY/SET button was pressed when the document

was not set properly. Set the document properly and press the START/COPY/SET button after confirming the fax tone.

•The other party’s machine is not a facsimile. Check with the other

party.

canceled. THE COVER WAS OPENED OK

— —

•The front cover was opened during fax transmission.

• Fax communication was successful.

For Assistance, Call 1-800-435-7329

Page 96

Error Messages

Error messages on the LCD display

If the unit detects a problem, one or more of the following messages will appear on the display.

DISPLAY MESSAGE CAUSE & REMEDY

CALL SERVICE

[

CHECK COVER

CHECK DOCUMENT

CHECK FILM

CHECK LEVER

CHECK MEMORY

CHECK PAPER

»There is something wrong with the unit. Contact our service personnel (p. 122).

•The front cover is open. Close it.

►The document is not fed into the unit properly. Reinsert the document. If

misfeeding occurs frequently, clean the document feeder rollers inside the unit (p. 114). If the problem remains, adjust the feeder pressure (p. 109).

►The film cartridge is not inserted properly. Reinsert it correctly (p. 110, 111).

•The recording paper set lever is released. Push the lever back to reset (p. 20).

• Memory (phone numbers, parameters, etc.) has been erased. Re-program,

•The recording paper is not installed or the unit ran out of paper. Install paper (p. 20).

•The recording paper is not fed into the unit properly or has jammed near the recording paper entrance. Clear the jammed paper (see “When paper has

jammed near the recording paper entrance” on page 108).

Do not install folded or heavily curled paper in the paper tray.

FAX IN MEMORY

FILM EMPTY

FILM NEAR EMPTY

MEMORY FULL

NO RESPONSE

PAPER JAMMED

PC FAIL OR BUSY

•The unit has (a) document(s) in memory. See the other message’s instructions to print out the document(s).

•The film is empty. Replace the film or film cartridge with a new one (p. 110, 111).

•The film is slack. Tighten it (see step 8 on page 111) and install again. »The remaining film can print approx. 15 pages of letter size documents. Prepare a

new film or film cartridge (p. 7).

►The memory is full of received documents due to a lack of recording paper or a

recording paper jam, etc. Install paper or clear the jammed paper.

►When performing memory or multistation transmission, the document being stored

exceeds the memory capacity of the unit. Transmit the entire document by using manual or automatic transmission.

»The receiving unit is busy or ran out of recording paper. Try again.

»A recording paper is jammed under the film cartridge. Clear the jammed paper

(p. 107).

»The fax function cannot be operated by the PC. The RS232C cable is not

connected correctly, or the software is not running on the PC.

For Assistance, Call 1 -800-435-7329

Page 97

Error Messages

DISPLAY MESSAGE

PLEASE WAIT

POLLING ERROR

REDIAL TIME OUT

REMOVE DOCUMENT

REMOVE PRINTOUT

STARTER FILM END

CAUSE & REMEDY

•The unit is checking if the film is set correctly. Wait for a while.

•The unit is detecting whether the other party’s machine is a fax or is sending a calling tone. Wait for a while.

►The other fax machine does not have a polling feature. Check with the other

party.

•The receiving unit is busy or ran out of recording paper. Try again.

•The document is jammed. Remove the jammed document (p. 109).

•Attempted to transmit a document longer than 600 mm (23%"). Press the STOP button and remove the document (p. 109).

Divide the document into two or more sheets and try again.

►There is too much paper on the paper stacker. Remove the printed paper. If the

display message still remains after removing the paper, a paper jam may have occurred. Remove the jammed paper {see “When paper has jammed near the

recording paper exit” on page 108).

•The starter film is empty. Replace the film or film cartridge with a new one (p. 110,

111).

TRANSMIT ERROR

UNIT OVERHEATED

•A transmission error occurred. Try again.

•The unit is too hot. Let the unit cool down.

For Assistance, Call 1-800-435-7329

Page 98

Operations

When a function does not work, check here before

requesting help - —

General

PROBLEM

I cannot make and receive calls.

1 cannot make calls.

The main unit does not work.

The handset does not work.

The main unit does not ring.

The handset does not ring.

The REDIAL/PAUSE button does not function properly.

CAUSE & REMEDY

•The power cord or telephone line cord is not connected. Check the connections {see page 21).

•The dialing mode setting is wrong. Check the setting and change to TONE or PULSE (see page 42).

• Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, call your service center to have the unit repaired. If the

working telephone does not operate properly, contact your

telephone company.

•Check the settings (see pages 27 and 28).

•Charge the battery fully (see pages 27 and 28).

•Clean the charge contacts and charge again (see page 115).

•The ringer volume is set to OFF. Adjust to a suitable level (see

page 29).

•The rinqer volume is set to OFF. Press [LOUD/RINGER] when the

TALK/BATT LOW indicator light is off.

• If this button is pressed during dialing, a pause will be inserted. If

pressed immediately after a dial tone is obtained, the last number dialed wilt be redialed.

The receive mode does not function as explained on pages 56 and 57.

During programming, 1 cannot enter

the fax activation code or the

remote TAM activation ID. An alarm tone sounds when you

press [TALK 1 or [INTERCOM 1.

An alarm tone sounds continuously while using the handset.

Static, sound cuts in/out, fades. Interference from other electrical units.

The unit stops working during operation.

•A distinctive ringing pattern is set (see page 66).

•Whole or part of the number is the same as another code or ID.

Change the number (see pages 62 and 68).

•You are too far from the main unit. Move closer and try again.

• Place the handset on the main unit and try again.

•The power cord is disconnected. Plug in the power cord.

• Move closer to the main unit quickly, or the call will be terminated within 60 seconds.

•The power cord is disconnected. Plug in the power cord.

• Locate the handset and the main unit away from electrical

appliances.

•Move closer to the main unit.

• Raise the main unit antenna.

• Press [CH] to change the channel.

• Place the handset on the main unit and disconnect the power cord to reset the unit. Connect the power cord, then try again.

For Assistance, Call 1-800-435-7329

Page 99

General (cont.)

Operations

PROBLEM

You cannot store a telephone number in memory.

While storing a telephone number,

the unit starts to ring.

[LOCATOR/INTERCOM] does not

function. The TALK/BATT LOW indicator

flashes slowly or the unit beeps

intermittently. You charged the battery fully, but

the TALK/BATT LOW indicator flashes slowly.

The CHARGE indicator and/or the

SPARE CHARGE indicator light never goes out while charging.

CAUSE & REMEDY

•You cannot store a number while the unit is in the talk, speakerphone or intercom mode.

•Do not pause for over 30 seconds while storing.

•To answer a call, press (TALK] or [SP-PHONE1 The prooram will be canceled. Store the number again.

•The handset is too far from the main unit or is engaged in an outside call.

•Charge the battery fully or replace with a fully charged optional spare battery {see pages 27, 28 and 113).

•Clean the charge contacts and charge again.

• It is time to replace the battery. Please purchase a new battery (see pages 7 and 112).

•This is normal.

Fax transmission

PROBLEM CAUSE & REMEDY

1 cannot send documents. •The telephone line cord from the single telephone line is connected

to the EXT jack on the unit. Connect to the LINE jack.

The other party complains that

letters on their received document

are distorted.

The other party complains that dirty

patterns or black lines appear on

their received documents. 1 cannot make an international fax

call.

• If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

•An extension telephone on the same line is off the hook. Hang up and try again.

•The glass or rollers are dirty. Please clean them (see page 114).

• Use the overseas transmission mode (see page 53).

•Add two pauses at the end of the telephone number (see page 41).

For Assistance, Cal! 1-800-435-7329

Page 100

Operations

When a function does not work, check here before

requesting help (cont.)

Fax reception

PROBLEM

I cannot receive documents.

I cannot receive documents automatically.

The recording image is faint.

The printing quality is poor.

A blank sheet is ejected after the received documents are printed out.

Copying

CAUSE & REMEDY

•The telephone line cord from the single telephone line is connected to the EXT jack on the unit. Connect to the LINE jack.

•The receive mode is set to the TEL mode. Set to the TEL/FAX, FAX ONLY or EXT.TAM mode.

•The time to answer the call may be too long. Decrease the number of rings {see pages 59 and 65).

•The sender transmitted a faint document. Ask them to transmit a clearer copy of the document.

•The thermal head is dirty. Please clean it (see page 114).

• Some paper has instructions recommending which side to print on. Try turning over paper. We recommend smooth paper such as

Hammermill® jet PRINT for clearer printing.

•The receiving reduction rate is not programmed correctly. Program the proper reduction rate (see page 72).

PROBLEM CAUSE & REMEDY

A dirty pattern or a black line appears on the copied documents.

The copied image is distorted. •The thermal head is dirty. Please clean it (see page 114).

The document is not copied

properly.

The copied document is blank.

The printing quality is poor.

A paper jam occurs during copying.

•The glass or rollers are dirty. Please clean them (see page 114).

•The film is not inserted correctly. Insert it correctly (see pages 110 and 111).

• Some paper has instructions recommending which side to print on. Try turning over paper. We recommend smooth paper such as Hammermill® jet PRINT for clearer printing.

•The film is not inserted correctly. Insert it correctly (see pages 110 and 111).

100

For Assistance, Call 1-800-435-7329

Panasonic kx-fmc230 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Thank you for purchasing the Panasonic Multi-Function Plain Paper Facsimile with 900 MHz Cordless Phone.

Welcome to the world of Panasonic facsimiles.

Caution:

Trademarks

Copyright:

For best performance

Battery charge

Operating distance and noise

Important safety instructions

SAVE THESE INSTRUCTIONS

CAUTION:

INSTALLATION:

WARNING:

OTHER INFORMATION:

Included accessories

Accessory order information

Table of Contents

Installation and connections

Telephone line

To make a voice call

Using the handset (See page 30.)

Using the speakerphone (See page 31.)

To answer a voice call

Handset is off the main unit (See page 32.)

Handset is on the main unit (See page 32.)

To make a copy

To transmit documents

To receive documents

PC information

Fax functions

Scanner functions

Overview

Assembly

Installing the battery cover on the main unit

Installing the diverter

Pulling out the paper stacker

Installing the paper

Note:

Connections

Connect the telephone line cord.

Connect the power cord.

Note:

Location of controls

Help function

Before using your unit, program the correct date and time, your logo and facsimile telephone number.

Press iSTART/COPY/SET].

Fax Correspondence

Press [START/COPY/SET].

Note:

Setting your logo

Setting your facsimile telephone number

Setting up the cordless handset

Location of controls

Automatic security code setting

Installing the battery in the handset

Battery charge

Recharge _

Standard battery life

Adjusting volumes

Main unit

Ringer volume

■ Speaker volume

Handset

Ringer volume

Handset volume

Selecting the ringer tone (2 types)

Making calls with the handset

To redial the last number

If noise interferes with the conversation

Lighted keypad

Making calls with the speakerphone

To redial the last number

Voice muting

Answering calls with the handset

Answering calls with the speakerphone

Service from a telephone company