Panasonic KX-FM220 User Manual

Multi-Function
Plain Paper FAX

Model No.

KX-FM220

Please read these Operating Instructions
before using the unit and save for future
reference.

¡This product is designed for use in the

United States of America, and may not
operate in other countries. (See page
106 for more details.)

¡Este producto ha sido diseñado para su uso

en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 106 para tener más
detalles.)

FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX [phone])
OR SEND A FAX TO 1-215-741-2069.

Quick Start

Advanced

Operations

Special Settings Troubleshooting

and Routine Care

General

Information

TO GET STARTED
EASILY,
PLEASE READ
THIS SECTION FIRST.

OPERATING INSTRUCTIONS

Multi-Function

Center

For your future reference

Date of purchase Serial No.

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

2

Thank you for purchasing the Panasonic Multi-Function Plain Paper Facsimile.

Caution:

¡The telephone Protection Act of 1991 requires the following information to be clearly stated either at the top

or bottom margin of the first message page when transmitting messages via telephone facsimile;
—Date and time of transmission,
—Identification of the business, entity or person(s) sending the facsimile and,
—Telephone number of the business, entity or person(s).
To program this information into your facsimile machine, complete all the instructions on pages 13 through

15.

¡Note that the images of copied or received documents will remain on the used film. When disposing of the

used film, use discretion.

¡Do not rub or use an eraser on the printed side, as the print may smear.

Trademarks

IBM is a registered trademark of International Business Machines Corporation.
Microsoftg and Windowsg are registered trademarks of Microsoft Corporation in the United States and/or other
countries.
All other trademarks identified herein are the property of their respective owners.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.

j Kyushu Matsushita Electric Co., Ltd. 1997

Things you should keep records of

Attach your sales receipt here

Welcome to the world of Panasonic facsimiles.

This Panasonic compact plain paper facsimile combines the telephone, telephone
answering system, copier, scanner, PC Fax and printer functions to provide you with more
efficient office or home use. By utilizing these convenient features, you can maximize the
effectiveness of this unit.

3

Important safety instructions

When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on
this unit.

3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example:
near a bath tub, wash bowl, kitchen sink, etc.

5. Place this unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.

6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.

7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.

8. For safety purposes this product is equipped
with a three prong grounded plug. If you do
not have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.

9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.

10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.

11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.

12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when
the following conditions occur:
A. When the power supply cord or plug is

damaged or frayed.

12. B. If liquid has been spilled into the unit.

12. C. If the unit has been exposed to rain or

water.

12. D. If the unit does not work normally by

following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
servicenter.

12. E. If the unit has been dropped or physically

damaged.

12. F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones

except cordless types. There may be a remote
risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when

in the vicinity of the leak.

SAVE THESE
INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning

storm.

2. Never install telephone jacks in wet locations

unless the jack is specifically designed for wet
locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been
disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.

OTHER INFORMATION

¡Keep the unit away from electrical noise-

generating devices, such as fluorescent lamps
and motors.

¡The unit should be kept free from dust, high

temperature and vibration.

¡The unit should not be exposed to direct sunlight.
¡Do not place heavy objects on top of this unit.
¡Do not touch the plug with wet hands.

4

For Assistance, Call 1-800-435-7329

Before you start

¡Included accessories RRRRRRRRRRRRRRRRRRRRRRR 6
¡Accessory order information RRRRRRRRRRRRRRRRRRRR 6
¡Overview RRRRRRRRRRRRRRRRRRRRRRRRRRRR 7

Installation

¡Installing the diverter RRRRRRRRRRRRRRRRRRRRRRR 8
¡Installing the paper RRRRRRRRRRRRRRRRRRRRRRRR 8
¡Connecting the telephone line and the power outlet RRRRRRRRR 10
¡Location of controls RRRRRRRRRRRRRRRRRRRRRRR 11
¡Help function RRRRRRRRRRRRRRRRRRRRRRRRRR 12

Initial preparation

¡Setting the date and time RRRRRRRRRRRRRRRRRRRRR 13
¡Setting your logo RRRRRRRRRRRRRRRRRRRRRRRR 14
¡Setting your facsimile telephone number RRRRRRRRRRRRRR 15

Basic operations

¡Making voice calls RRRRRRRRRRRRRRRRRRRRRRRR 16
¡Answering voice calls <Caller ID capability>RRRRRRRRRRRRR 17
¡Making a copy RRRRRRRRRRRRRRRRRRRRRRRRR 18
¡Transmitting documents RRRRRRRRRRRRRRRRRRRRR 20
¡Receiving documents (receive mode, etc.) RRRRRRRRRRRRR 22
¡Operating the answering device RRRRRRRRRRRRRRRRRR 26

Table of Contents

Quick Start

Advanced

Operations

Special receiving modes

FAX (FAX ONLY) mode

(receiving fax documents only)

RRRRRRRRRR 29

TEL/FAX mode (automatic voice and fax recognition) RRRRRRRRRR 30

Automatic dialing

Storing telephone numbers for automatic dialingRRRRRRRRRRRRR 33
Making voice calls using automatic dialing RRRRRRRRRRRRRRR 34
Transmitting documents using automatic dialingRRRRRRRRRRRRR 34
Electronic telephone directory

(selecting a station name in the directory)

RR 35

Telephone

Voice contact (talking to the caller during or

after fax reception or transmission) RRRRRRRRRRRRRRRRR 36

TONE, FLASH and REDIAL/PAUSE buttons RRRRRRRRRRRRRR 37

Special sending features

Polling (retrieving fax documents) RRRRRRRRRRRRRRRRRRR 38
Delayed transmission (sending a fax at a later time) RRRRRRRRRRR 39
Reserving transmission during fax reception RRRRRRRRRRRRRR 40

Special receiving features

Remote fax receiving

(using an extension telephone to receive a fax message)

41

Receiving with a distinctive ring service RRRRRRRRRRRRRRRR 42

Answering device

Recording your own greeting messages RRRRRRRRRRRRRRRR 43
Transferring incoming call messages RRRRRRRRRRRRRRRRR 45
Operating the answering device from a remote telephone RRRRRRRR 47

Enhanced copy features

Making a reduction copy RRRRRRRRRRRRRRRRRRRRRRR 52

5

Quick Start

For Assistance, Call 1-800-435-7329

Advanced

Operations

Special Settings Multi-Function

Center

Troubleshooting

and Routine Care

General

Information

Special

Settings

Troubleshooting

Error messages on the display RRRRRRRRRRRRRRRRRRRR 89
Before requesting help RRRRRRRRRRRRRRRRRRRRRRRR 91
If a power failure occurs... RRRRRRRRRRRRRRRRRRRRRR 93
Error codes on your PC when using Multi-Function Center software RRRR 94
Clearing a recording paper jam RRRRRRRRRRRRRRRRRRRR 96
Clearing a document jamRRRRRRRRRRRRRRRRRRRRRRR 98
Adjusting the feeder pressure RRRRRRRRRRRRRRRRRRRRR 98

Routine care

Checking the remaining film RRRRRRRRRRRRRRRRRRRRR 99
Replacing the film or film cartridgeRRRRRRRRRRRRRRRRRRR 99
Cleaning the inside of the unit RRRRRRRRRRRRRRRRRRRR 101

FCC information RRRRRRRRRRRRRRRRRRRRRRRRRR 102
Limited warranty RRRRRRRRRRRRRRRRRRRRRRRRRR 103
Service center directory RRRRRRRRRRRRRRRRRRRRRRR 104
User information RRRRRRRRRRRRRRRRRRRRRRRRRR 105
Specifications RRRRRRRRRRRRRRRRRRRRRRRRRRR 106
One-touch dialing list RRRRRRRRRRRRRRRRRRRRRRRR 107
Speed dialing listRRRRRRRRRRRRRRRRRRRRRRRRRR 109
Index RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 111

Troubleshooting

and

Routine Care

Features RRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 74
PreparationRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 74

Connecting to a computer RRRRRRRRRRRRRRRRRRRRR 74
Installing the Multi-Function Center software RRRRRRRRRRRRR 75

Included applications RRRRRRRRRRRRRRRRRRRRRRR 75
Printing/faxing from a Windows application RRRRRRRRRRRRRRR 76
Receiving faxes on your PC RRRRRRRRRRRRRRRRRRRRR 80
Faxing a document on the facsimile unit RRRRRRRRRRRRRRRR 83
Making an Address BookRRRRRRRRRRRRRRRRRRRRRRR 84
Scanning and saving documents RRRRRRRRRRRRRRRRRRR 85
Receiving faxes directly to your fax machine RRRRRRRRRRRRRR 86
Getting help for further informationRRRRRRRRRRRRRRRRRRR 87

Multi-Function

Center

General

Information

Summary of user programmable featuresRRRRRRRRRRRRRRRR 53

Setting the ANS/FAX mode ring count RRRRRRRRRRRRRRRR 54

Setting the FAX (FAX ONLY) mode ring count RRRRRRRRRRRR 55

Setting the TEL/FAX mode ring count RRRRRRRRRRRRRRRR 56

Setting the silent fax recognition ring countRRRRRRRRRRRRRR 57

Changing the caller’s recording timeRRRRRRRRRRRRRRRRR 57

Setting the dialing mode RRRRRRRRRRRRRRRRRRRRRR 58

Changing the logo print position RRRRRRRRRRRRRRRRRR 59

Sending documents overseas RRRRRRRRRRRRRRRRRRR 60

Receiving oversized documents RRRRRRRRRRRRRRRRRR 61

Changing the display contrast RRRRRRRRRRRRRRRRRRR 62

Setting the message alert RRRRRRRRRRRRRRRRRRRRR 63

Setting the recording time alert RRRRRRRRRRRRRRRRRRR 63

Setting the memory reception alert RRRRRRRRRRRRRRRRR 64

Setting the friendly reception RRRRRRRRRRRRRRRRRRRR 64

Setting the fax voice guidance RRRRRRRRRRRRRRRRRRR 65

Changing the recording time for the ANS/FAX greeting message RRRR 66

Setting the ICM monitor RRRRRRRRRRRRRRRRRRRRRR 66

Signaling your pager that you have received a fax document RRRRRR 67

Setting the film detectionRRRRRRRRRRRRRRRRRRRRRR 68

Resetting the advanced features RRRRRRRRRRRRRRRRRR 69
Printing reports and lists RRRRRRRRRRRRRRRRRRRRRRR 70

Model No. Description

KX-FA135 Film cartridge

KX-FA136

KX-FA180

Replacement film

Serial cable

Specifications Comment

1 cartridge and 1 film

[216 mmq 100 m (81⁄2wq328P) roll]

2 films

[216 mmq 100 m (81⁄2wq328P) rolls]

DB9 Female/DB25 Male

Includes Adaptor

The film has been already
installed in the cartridge.

Film only. Use with your
original cartridge.

RS232C compatible cable

6

Quick Start

For accessory order, call toll free 1-800-332-5368

Before you start

Included accessories

(To order, call toll free 1-800-332-5368 or see the fax order instructions below.)

¡If any items are missing or damaged, contact your dealer.
¡The part numbers listed above are subject to change without notice.
¡Save the original carton and packing materials for future shipping and transporting of the unit.

Power cord RRR 1 pc.

Part No. PQJA200Z

Telephone line
cord RRRRRR 1 pc.

Part No. PQJA59V

HandsetRRRRR 1 pc.

Part No. PFJXE0105Z

Handset cord RR 1 pc.

Part No. PQJA212M

Diverter RRRRR 1 pc.

Part No. PFUS1074Z

Paper trayRRRR 1 pc.

Part No. PFYEFP200M

Film cartridge RR 1 pc.
(with starter film)

Panasonic Multi-Function
Center Software
(Floppy disks) RR 3 pcs.

Part No. PFZXFM210M

—The film cartridge is

pre-installed.

Accessory order information

The starter film is only 20 meters (65P) long. We recommend buying regular film [100 m
(328P)] for extra stock.
To order, call toll free 1-800-332-5368 or see the fax order instructions below.

Fax orders: Please send a fax to 1-800-237-9080. Include: Your name, shipping address,
telephone number, credit card type, number, expiration date and your signature, part
number of the accessories you want, and quantity. Also include the delivery method —
overnight, 2nd day, or ground.

Note:
The film is not reusable. Do not rewind and use the film again.

Before you start

To use this unit with your PC

Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male).
To order a KX-FA180, call toll free 1-800-332-5368 or see the fax order instructions below, or purchase at any
computer supply store.

Overview

Document feeder
tray

Recording paper
set lever

Diverter

Paper stacker

Paper tray

Recording paper exit

Document guide(s)

Front cover open
lever

Serial interface connector
(Used to connect to your PC with a
RS232C cable. For system requirements,
see page 74.)

Document exit

Recording paper
entrance

Microphone

(Used to talk the other party when using the speakerphone.
Also used to record greeting messages.)

7

Quick Start

Before you start

For Assistance, Call 1-800-435-7329

Document entrance

Speaker

8

Quick Start

For Assistance, Call 1-800-435-7329

Installation

Installing the diverter

Insert the diverter into the slots on the main unit until it
clicks into place.

Installing the paper

The recording paper size that can be loaded is letter or legal. The paper tray can hold up to 150 sheets of
75 g/m2(20 lb.) paper. Use 60 to 90 g/m2(16 to 24 lb.) paper.

1

Open the paper tray.

2

Insert the two fins on the paper tray into the slots
on the back of the unit.

3

Pull the recording paper set lever forward.

Paper tray

Paper tray

Slots

Fins

Recording paper
set lever

Diverter

Slots

Installation

Bottom

9

Quick Start

Installation

For Assistance, Call 1-800-435-7329

6

Pull out the paper stacker from the bottom of the
unit completely.

¡Do not place the unit in areas where the paper

tray may be obstructed by walls, etc.

4

Fan the stack of paper to avoid a paper jam and
insert the paper into the paper tray.

¡The height of the stack of the paper should not

exceed the upper limit on the paper tray, or it
may cause a paper jam.

¡The paper should not be over the tab.
¡If the paper is not inserted correctly, readjust the

paper or a paper jam may occur.

5

Move the recording paper set lever back.

Paper stacker

Recording paper
set lever

Note:

¡Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a

paper jam.

¡Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or

wrinkled, or paper with a cotton and/or fiber content that is over 20%.

¡Avoid used paper for double-sided printing.
¡Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam

may occur.

Upper limit

Tab

Adding paper to the paper tray

1. Pull the recording paper set lever forward.
¡The unit will beep and the following message is

displayed.

Display:

2. Remove the paper from the paper tray.

3. Add more paper to the removed paper.

4. Fan the entire stack of paper and insert it into the
paper tray.

5. Move the recording paper set lever back.

CHECK LEVER

Recording paper
set lever

Correct Incorrect

Paper tray

stack of
paper

Automatic dialing mode setting

When the power cord is connected, the unit will start detecting the dialing mode.
Display:
Wait until one of the following messages is displayed:

—If your line has touch tone service, the unit will display the following message:

Display:

—If your line has rotary pulse dial service, the unit will display the following message:

Display:

¡If you connect the power cord before connecting the telephone line cord, the following messages will be

shown alternately:

Connect the telephone line cord.

¡If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when

power is restored.

¡You can change the dialing mode setting manually. See page 58.

TEL LINE IS OPENCONNECT TEL LINE

LINE IS PULSE

LINE IS TONE

CHECKING LINE

10

Quick Start

For Assistance, Call 1-800-435-7329

Installation

Connecting the telephone line and the power
outlet

Note:

¡For additional equipment protection, we recommend the use of a surge protector. The following types are

available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

¡When you operate this product, the power outlet should be near the product and easily accessible.
¡If the following message is displayed when the unit is plugged in, the recording paper set lever is released.

Display:
Move the lever back (see step 5 on page 9).

CHECK LEVER

Power outlet
(120 V, 60 Hz)

Line surge
protector

( )

( )

Power surge
protector

Power socket

Single telephone line
(RJ11C)

Power cord

Telephone line cord

Handset

Handset cord

1. Connect the handset and handset cord.

2. Connect the telephone line cord.

3. Connect the power cord.

¡When the power is turned on for the first

time, the unit will print an information list
about the starter film.

Control panel

11

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Location of controls

1 2

ABC DEF

JKLGHI MNO

TUV

OPER

FAX/MSG.SYS.

PRS

TONE

FLASH

STOP

VOLUME

RINGER/HANDSET/SPEAKER

DIRECTORY

MENU

FILM REMAINING

MEMORY% CALLS

RESOLUTION

1

10

2

11

3

12

4

13

5

14

6

15

7

16

8

17

9

18

LOWER

AUTO RECEIVE

DIGITAL

START/COPY/SET

REDIAL/PAUSE

MUTE

WXY

3
4 5 6
7 8 9

0

SP-PHONE

OPEN

MIC

ERASE

NEW
MESSAGES

HELP

Dial keypad

Used to print a quick reference
(see “HELP function” on the next page).

Display
panel

Used to select a resolution (p. 18).

Checks the amount of remaining film
(p. 99).

Changes from pulse to tone during dialing (p. 37).

Used as a hookswitch (p. 37).

Used to turn on/off the auto
receive mode (p. 22, 24).

Used for voice muting (p. 16).

Used to initiate fax transmission/reception and copying.
Also used to store a parameter during programming.

Used to stop an operation
or programming.

Adjusts ringer/handset/speaker volumes.
Also used as a cursor key or a selection key
(p. 13, 16, 17).

Used for the speakerphone operation (p. 16).

Used for speed dialing (p. 34, 35).

Used to initiate/exit programming.

Redials the last number dialed.
Also inserts a pause during dialing (p. 37).

Used for one-touch dialing.
Also used as character and
command keys (p. 14, 33, 34).

Used to select a
lower station
(p. 33, 34).

Used to erase recorded messages (p. 26, 44).

Used to listen to new recorded messages (p. 26, 27).

12

Quick Start

For Assistance, Call 1-800-435-7329

Installation

HELP

For assistance, press (HELP). The unit will print a quick
reference.

Help function

ALL
MESSAGES

REPEAT SKIP

SLOW QUICK

CHECKREC

SELECT

PLAYBACK

GREETING

MEMO/

2WAY REC

Location of controls (cont.)

Used to select a greeting message (p. 43, 44).

Used to check greeting
messages (p. 44).

Used for quick playback
(p. 27).

Used to record a
greeting message (p. 43).

Used for slow
playback (p. 27).

Used to repeat recorded messages (p. 27).

Used to play back all messages (p. 26, 27).

Used to skip a recorded message (p. 27).

Used to record a memo message (p. 28).
Also used to record a telephone conversation (p. 28).

Answering control buttons

Quick Start

Initial preparation

Initial preparation

Before using your unit, program the correct date and time, your logo and your facsimile telephone
number.

This information will be printed on the top of each page transmitted from your unit.

Your logo Your facsimile telephone number Date and time

FROM : Panasonic Fax system PHONE NO : 1234567 Feb. 26 1997 04:02PM P1

Fax Correspondence

Setting the date and time

Press (MENU).

1

Display:

Press K, then @A.

SYSTEM SET UP

2

SET DATE & TIME

Press (START/COPY/SET).

3

Enter the correct month/day/year by selecting

4

each 2 digits.
Example:Aug. 10 1997

Press @HA@IG.

M:08/D:10/Y:97

¡If you make a mistake, press (fi)/(fl)

((VOLUME)) to move the cursor to the
incorrect number, then make corrections.

Press (START/COPY/SET).

5

Enter the correct hour/minute by selecting

6

each 2 digits.
Press Jto select AM or PM.

Press (START/COPY/SET).

7

Press (MENU).

8

Dial keypad

1 2 3
4 5 6
7 8 9

0

(MENU)

(STOP)

(START/COPY/SET)

(fi)/(fl)
((VOLUME))

Example:3:00PM

Press @C@@, then press J
until PM is displayed.

TIME: 03:00PM

¡If you make a mistake, press (fi)/(fl)

((VOLUME)) to move the cursor to the
incorrect number, then make corrections.

For Assistance, Call 1-800-435-7329

Note:

¡If you press (STOP)while programming, the

display will return to the previous one.

¡The accuracy of the clock will be

approximately L60 seconds a month.

13

14

Quick Start

For Assistance, Call 1-800-435-7329

Initial preparation

1 2 3
4 5 6
7 8 9

0

Direct

call

station

keys

Dial

keys

1

2

3

4

0

9

8

7

6

5

1

2

6

7

3

8

1 [ ] { } + – / = , . _ '
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
M N O m n o 6
P Q R S p q r s 7
T U V t u v 8
W X Y Z w x y z 9
0 ( ) < > ! " # $ % & ¥
: ; ? | U @ ^ ’ ¢
INSERT key (Used to insert one

character or one space.)
SECRET key (Used for automatic

dialing on page 33.)
SPACE key (Used to replace one

character with a space.)
DELETE key (Used to delete one

character.)
HYPHEN key (Used to insert a

hyphen.)
⁄ key (Used to move the cursor to

the left.)
¤ key (Used to move the cursor to

the right.)

Keys Characters

Setting your logo

The logo can be a company, division or personal name in an abbreviated form.

1

Press (MENU).

Display:

2

Press K, then @ B.

3

Press (START/COPY/SET).

4

Enter your logo up to 30 characters using the
dial keypad and direct call station keys.

For example, when entering “Bill” as your logo:

1. Press B twice.

2. Press D six times.

3. Press E six times.

4. Press (fl) ((VOLUME)) to move the cursor
and press E six times.

Note:

¡If you use the same number key continuously

to enter the next character, press
(fl) ((VOLUME)) to move the cursor.

5

Press (START/COPY/SET).

6

Press (MENU).

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

YOUR LOGO

SYSTEM SET UP

(START/COPY/SET)

(STOP)

(MENU)

Dial keypad

Direct call
station keys

To correct a mistake while
programming

Use (fi)/(fl) ((VOLUME)) to move the cursor to the
incorrect character, then make the correction.
or
Press (STOP) to delete the character to the left of
the cursor.

Character table

(fi)/(fl)
((VOLUME))

15

Quick Start

Initial preparation

For Assistance, Call 1-800-435-7329

Setting your facsimile telephone number

1

Press (MENU).

Display:

2

Press K, then @ C.

3

Press (START/COPY/SET).

4

Enter your facsimile telephone number up to
20 digits.
¡The K button inserts a space and the J button

a “+”.

¡If you make a mistake, press (fi)/(fl)

((VOLUME)) to move the cursor to the incorrect
number, then make corrections.
OR
Press (STOP) to delete the wrong number to the
left of the cursor.

5

Press (START/COPY/SET).

6

Press (MENU).

NO.=

YOUR TEL NO.

SYSTEM SET UP

(MENU)

(STOP)

(START/COPY/SET)

Dial keypad

(fi)/(fl)
((VOLUME))

1 2 3
4 5 6
7 8 9

0

16

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Making voice calls

1

Press (DIGITAL\SP-PHONE) or lift the handset.

2

Dial the telephone number.
¡If you misdial, hang up and dial again.

3

When the other party answers, speak into the
microphone or handset.

4

When finished, press (DIGITAL\SP-PHONE) or
hang up the handset.

Voice muting

Using this feature, the other party cannot hear you
but you can hear them.

1. Press (MUTE) during a telephone conversation.
Display:

2. To resume the conversation, press (MUTE).

Handset volume

Press (VOLUME) (’/‘) while using the handset.
¡3 levels (high/middle/low) are available.

Speaker volume

Press (VOLUME) (’/‘) while using the
speakerphone.
¡8 levels (high to low) are available.

Hints for speakerphone operation:

¡Use the speakerphone in a quiet room.
¡If you have difficulty hearing the other party,

adjust the volume using (VOLUME).

¡If you and the other party speak at the same

time, parts of your conversation will be cut off.

¡To switch to the handset, lift the handset. To

switch back to the speakerphone, press
(DIGITAL\SP-PHONE).

<MUTE>

Dial keypad

(DIGITAL\SP-PHONE)

(MUTE) (VOLUME)

Microphone

Basic operations

Handset

17

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Answering voice calls

1

When the unit rings, press (DIGITAL\SP-PHONE)
or lift the handset.

2

When finished, press (DIGITAL\SP-PHONE) or
hang up the handset.

(DIGITAL\SP-PHONE)

(START/COPY/SET)

Handset

(VOLUME)

Ringer volume

Press (VOLUME) (’/‘) while the unit is idle.
¡4 levels (high/middle/low/off) are available.

To turn the ringer off:

1. Press (VOLUME) (’) repeatedly.
¡The following messages will be shown

alternately:

Display:

2. Press (START/COPY/SET).

While the ringer volume is set to off:

The display will show the following message and the
unit will not ring when receiving a call:

When receiving a call, the unit will not ring, but will
show the following message:

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

Caller ID capability

This unit is compatible with a Caller ID service offered
by your local telephone company. To use this feature,
you must subscribe to a Caller ID service.

Caller ID allows you to view the name or telephone
number of the caller before you answer the call. The
calling party information (name has priority) will be
displayed after the first ring.
By using Caller ID, you have the option of whether or
not to answer the call depending on the caller.

The unit also keeps the caller’s information and prints a
list automatically after every 35 calls.

¡To set this feature, see page 73.
¡To print out the caller list manually, see page 70.

Important:

¡When you subscribe to a Caller ID service,

set the ring count settings to 2 or more rings:
—ANS/FAX mode ring count (p. 54),
—FAX (FAX ONLY) mode ring count (p. 55)

and

¡—TEL/FAX mode ring count (p. 56).

18

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Making a copy

Any transmittable document can be copied.

1

Open the document feeder tray.

2

Insert the documents (up to 15 sheets) FACE
DOWN until a beep tone is heard.

3

Adjust the document guides to the width of the
document.

4

Press (RESOLUTION) repeatedly to the desired
setting, if needed (see below).

5

Press (START/COPY/SET).
¡The unit will start printing.

Note:

¡When copying, the unit will automatically select FINE

resolution.

¡You can make or receive a voice call while making a

copy.

(STOP)

(START/COPY/SET)

To stop copying

Press (STOP).

FACE DOWN

(RESOLUTION)

Document guides

Document
feeder tray

Selecting the resolution

You can select the desired resolution by pressing
(RESOLUTION).

For printed or
typewritten originals
with normal-sized
characters.

For originals with
small printing.

For originals with
minute printing.

For originals
containing
photographs,
shaded drawings,
etc.

Note:

¡Using the fine, super fine or half tone setting will

increase the transmission time.

¡If the resolution setting is changed during

feeding, it will be effective from the next sheet.

¡The super fine resolution only works with other

compatible machines.

To feed 16 or more sheets
at a time

Insert the first 15 sheets of the document. Add the
extra sheets (up to 15) before the last sheet is fed
into the unit.

STANDARD

FINE

SUPER FINE

HALF TONE

19

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

128 mm

(5w)

128 mm

(5w)

600 mm

(23

5

⁄8w)

216 mm

(81⁄2w)

Paper width

216 mm (81⁄2w)

208 mm (83⁄16w)

Scanned

area

4 mm

Minimum size Maximum size Effective scanning area Document weight

Single sheet:

45 to 90 g/m2(12 to 24 lb.)

Multiple sheets:

60 to 75 g/m2(16 to 20 lb.)

Documents the unit can feed

Note:

¡Remove clips, staples or other similar fastening objects.
¡Check that ink, paste or correction fluid has dried.
¡Do not send the following types of documents: (Use copies for fax transmission.)

—Chemically treated paper, such as carbon or carbonless duplicating paper
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Paper with a faint image
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

20

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Document
feeder tray

(RESOLUTION)

Transmitting documents

1

Open the document feeder tray.

2

Insert the documents FACE DOWN (up to
15 sheets) until a beep tone is heard.

3

Adjust the document guides to the width of the
document.

4

Press (RESOLUTION) repeatedly to the desired
setting, if needed (see page 18).

5

Press (DIGITAL\SP-PHONE) or lift the handset.

6

Dial the telephone number.
¡If you misdial, hang up and dial again.

7

When a fax tone is heard, press

(START/COPY/SET).

8

Hang up the handset if using it.

Note:

¡If the other party answers your call, ask them to start

receiving a fax, then press your (START/COPY/SET).

FACE DOWN

Dial keypad

(START/COPY/SET)

(STOP)

(DIGITAL\SP-PHONE)

Document guides

To stop transmission

Press (STOP).
¡To eject the document, press (STOP) again.

Fax voice guidance about
transmission

After transmission, one of the following messages
will tell you the result.

—Transmission is complete.
—Transmission has failed.
—Transmission has been interrupted.

You can set this feature to OFF and the guidance
will not be heard. Or you can set this feature to
ERROR and the guidance will prompt you only
when fax transmission fails (see page 65).

21

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Need help?—Follow the voice guide

FACE DOWN

Dial keypad

(START/COPY/SET)

(DIGITAL\SP-PHONE)

(MENU)

1

Press (MENU) until the following is displayed.

Display:

XMT VOICE GUIDE

2

Press (HELP).

3

Insert the documents FACE DOWN until a beep
tone is heard.

4

Press (DIGITAL\SP-PHONE).

5

Dial the telephone number.

6

When a fax tone is heard, press

(START/COPY/SET).

Voice guide:

Voice guide:

Voice guide:

Note:

¡You can lift the handset instead of pressing

(DIGITAL\SP-PHONE) in step 4.

To transmit, insert the document face
down until you hear the beep.

Press the speaker phone button, then dial
the phone number. When the fax tone is
heard, press the start button.

Start transmission.

(HELP)

Fax voice guidance volume

Press (VOLUME) (’/‘) while listening to the
voice guidance.
¡9 levels (high to off) are available.

(VOLUME)

22

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Receiving documents (receive mode, etc.)

Setting the receive mode

The unit has two receive modes:
The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance.
Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out.
The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in
and wish to answer voice and fax calls.

These modes can be selected by pressing the (AUTO\RECEIVE) button.
AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.

The unit will answer all calls automatically and activate
the fax function (see page 29). To change the number of
rings before a call is answered, see page 55.

When a voice call is detected, the telephone answering
machine will record the voice message.
When a fax call is detected, the facsimile unit will receive
fax documents (see pages 24 and 25). To change the
number of rings before a call is answered, see page 54.

When the unit rings, you must answer all calls by picking
up the handset.
¡When a fax call is received, you can start fax reception

by pressing (START/COPY/SET).
For further details, see page 23.

¡You can change to the ANS/FAX mode from a remote

location. Call your unit from a touch tone telephone
and wait for 15 rings. The answering system will
temporarily answer the line.Then enter the remote
operation ID (page 48) during the greeting message.
The unit will switch to the ANS/FAX mode.

When a fax call is detected, the unit will automatically
answer the line and start reception.
When a voice call is detected, the unit will start to ring.
You can lift the handset to answer the call.

For further information about this mode, see pages
30 through 32. To change the number of rings before a

call is answered, see page 56.

MANUAL RECEIVE MODE

The FAX/MSG.SYS.
indicator is on.

FAX (FAX

ONLY)

mode

ANS/FAX

mode

(pre-selected)

The FAX/MSG.SYS.
indicator is off.

TEL mode

(pre-selected)

TEL/FAX

mode

Records voice messages and/or receives fax
documents.

Receives fax documents only.

Allows you to answer all calls manually.

Automatic voice and fax recognition

AUTO RECEIVE

FAX/MSG.SYS.
FAX/MSG.SYS.

AUTO RECEIVE

AUTO RECEIVE MODE

Note:

¡Regardless of the mode you select, you can always place calls and send faxes.

23

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Friendly reception

When you answer the call and hear a slow beep,
the unit will automatically start fax reception even if
you do not press (START/COPY/SET).

¡If this feature is not required, set to OFF (see

page 64).

When friendly reception is activated, one of the
following messages will be heard.

—Please hang up the handset for reception.
—Start reception.

¡If the voice guidance feature is set to OFF, these

messages will not be heard (see page 65).

Fax voice guidance about
reception

After reception, one of the following messages will
tell you the result.

—Reception is complete.
—Reception has failed.
—Reception has been interrupted.

¡You can set this feature to OFF. Or you can set

this feature to ERROR and the guidance will
prompt you only when fax reception fails (see
page 65).

¡When the unit receives fax documents

automatically, the voice guidance will not be
played.

Memory reception

When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While documents are in memory, the unit will:
—display an error message and the following

message alternately:

Display:
—alert you with a slow beep (Receive alert).
¡Follow the instructions on pages 89 and 90 to

clear the problem and print the stored document.

¡For memory capacity, see page 106.

To stop reception

Press (STOP).

FAX IN MEMORY

Allowing you to answer all calls manually (TEL mode)

1

When the unit rings, press (DIGITAL\SP-PHONE)
or lift the handset to answer the call.

2

When:
—document reception is required,
—a slow beep is heard, or
—no sound is heard,
press (START/COPY/SET).

3

Hang up the handset, if using it.

(DIGITAL\SP-PHONE)

(START/COPY/SET)

(STOP)

The FAX/MSG.SYS.
indicator is off.

AUTO RECEIVE

FAX/MSG.SYS.

24

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Receiving fax documents and/or recording incoming voice
messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a
facsimile machine and/or answering device.
If a fax call is detected, the unit will automatically switch to receive faxes.
If a voice call is detected, the answering system will begin recording, then the caller can leave a voice
message.
¡You can use a pre-recorded greeting message (see the next page) or record your own greeting message

(see page 43).

Setup of voice message and document reception

The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a
noisy environment, the recording time may be shortened up to 11 minutes.

To record incoming voice messages and receive fax documents, follow the steps below:

1

Make sure that the AUTO RECEIVE mode is set to
ANS/FAX (see page 29).

2

To turn on the AUTO RECEIVE mode, press
(AUTO\RECEIVE) until the FAX/MSG.SYS.
indicator light goes on.
¡The display shows the following message:

Display:

¡The remaining time for recording incoming

messages will be displayed.

Example:

TIME LEFT=10m13s

ANS/FAX MODE

Note:

¡Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see

page 57.

¡When the remaining time is low, erase unnecessary messages from memory (see pages 26 and 50).
¡While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not

required, set the ICM monitor feature to OFF (see page 66).

Receiving documents (receive mode, etc.) (cont.)

The FAX/MSG.SYS. indicator is on.

AUTO RECEIVE

FAX/MSG.SYS.

25

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. According to the situation, one of the following messages will
be played to the caller.

» When you do not record your own greeting message (page 43), the following message will be

played.

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.

» When the unit detects a problem, one of the following pre-recorded greeting messages will be

played.

MESSAGE FULL

MESSAGE FULL
and
FAX MEMORY FULL

Hello! We are unable to answer right now.
Please try again later.
Thank you.

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
Thank you.

Note:

¡If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.

FAX MEMORY FULL

Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak after the beep.
Thank you.

26

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Operating the answering device

Listening to recorded messages

When the unit receives voice messages;
—the NEW MESSAGES indicator will flash,
—the call counter will show the total number of recorded messages, and
—a slow beep will sound if message alert (page 63) is set to ON.

» To listen to new messages

«

Press (NEW\MESSAGES).

» To listen to all messages

«

Open the station key panel, then press
(ALL\MESSAGES).

Note:

¡During playback, the display shows the recorded order

of the messages.

¡Adjust the speaker volume using (VOLUME).
¡The number of calls in the call counter will not reset

until you erase your message.

CALLS
(call counter)

Voice time/day stamp:

During playback, a synthesized voice will
announce the time and day when each message
was recorded.

Erasing recorded messages

Erase unnecessary messages to prevent memory from becoming full.

» To erase specific messages

»

Press (ERASE) while listening to the message you
want to erase.
¡3 beeps will sound and the following message is

displayed.

Display:

» ¡To stop erasing, press (STOP) during 3 beeps.

» To erase all messages

»

1. Press (ERASE) after listening to all of the
messages.

¡To stop erasing, press (STOP).

» 2. Press (START/COPY/SET).

ERASING

STOP=CANCEL

(START/COPY/SET)

(ERASE)

(STOP)

(VOLUME)

Station
key panel

(NEW\MESSAGES)

(ALL\MESSAGES)

NEW MESSAGES
indicator

↑ ↓

ERASE COMPLETED

CLEAR MESSAGES?

YES:PRESS SET

27

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Functions during playback

» To repeat a message

»

Press (REPEAT) while listening to the message you
want to repeat.

» ¡If you press (REPEAT) within 5 seconds of the

beginning of the message, the previous message
will be played.

» ¡To play back a specific message, press (REPEAT)

repeatedly until you hear the message you want to
repeat.

» ¡When you want to repeat the new messages, press

(NEW\MESSAGES) first, open the station key
panel and press (REPEAT).

» To skip a message

»

Press (SKIP) to play the next message.

» ¡When you want to skip the new messages, press

(NEW\MESSAGES) first, open the station key
panel and press (SKIP).

» To change the playback speed

»

Press (QUICK) to play messages at one and a half
times the original speed.

Press (SLOW) to play messages at a half the
original speed.

» To return to the original speed:

Press (QUICK) or (SLOW) again during quick or
slow playback.

» To stop playback

»

Press (STOP).

» ¡To resume the new recorded messages, press

(NEW\MESSAGES) within 1 minute after pressing
(STOP).

» ¡To resume all of the recorded messages, press

(ALL\MESSAGES).

(ALL\MESSAGES)

(NEW\MESSAGES)

(SKIP)

(STOP)

(REPEAT)

(QUICK)

(SLOW)

Station
key panel

28

Quick Start

For Assistance, Call 1-800-435-7329

Basic operations

Recording a telephone conversation

1

During the telephone conversation, open the
station key panel.

2

Press (MEMO/2WAY\REC).

Display:

3

To stop recording, press (STOP) or hang up.

2WAY RECORDING

Station
key panel

(STOP)

(MEMO/2WAY\REC)

Note:

¡There may be legal restrictions in your state on

recording two way telephone conversations. Inform the
other party that the conversation is being recorded.

Recording a memo message

To leave a private message for someone, you can record a voice memo. This memo can be played back later,
either directly or remotely.

1

Open the station key panel.

2

Press (MEMO/2WAY\REC).
¡A long beep will sound.

3

Speak clearly into the microphone.

4

When finished, press (STOP).

Microphone

Station
key panel

(STOP)

(MEMO/2WAY\REC)

Operating the answering device (cont.)

Setting the answering device
volume

Press (VOLUME) (’/‘) while listening to the
recorded messages.
¡9 levels (high to off) are available.

(VOLUME)

(VOLUME)

29

Advanced

Operations

FAX (FAX ONLY) mode

(receiving fax documents only)

When you turn on the AUTO RECEIVE mode set to FAX (FAX ONLY), the unit works as a dedicated facsimile
machine. The unit will automatically answer all calls and generate fax tones to the callers.

Special receiving modes

123
456
789

0

Changing the AUTO RECEIVE mode setting

Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX (FAX ONLY) mode.

1

Press (MENU).

Display:

2

Press K, then @E.

3

Press (START/COPY/SET).

4

Press or to select FAX (FAX ONLY).

¡To return to the ANS/FAX mode, select ANS/FAX.

5

Press (START/COPY/SET).

6

Press (MENU).

MODE=FAX [ML]

MODE=ANS/FAX[ML]

AUTO RECEIVE

SYSTEM SET UP

(START/COPY/SET)

(MENU)

Dial keypad

AUTO RECEIVE

FAX/MSG.SYS.

Setting the FAX (FAX ONLY) mode

Press (AUTO\RECEIVE) until the FAX/MSG.SYS.
indicator light goes on.
¡The display shows the following message:

Display:

FAX MODE

The FAX/MSG.SYS. indicator is on.

30

TEL/FAX mode

(automatic voice and fax recognition)

Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit ring when
faxes are received.
When a call is received, the unit will work as follows:

A call is received.

The unit will automatically answer the line without ringing.
(At this point, a telephone fee will be charged to the caller.)
¡If a TEL/FAX greeting message is recorded (see page 43), it will be played to the caller.
If extension telephones are connected, only they will ring before the call is answered. \

The unit will now distinguish between a voice and fax call by detecting the calling tone.

Fax call Voice call

The unit will receive a document.

The unit will start to ring. \
¡While ringing, the unit will emit a

different ring-back-tone to the calling
party.

Answer the call using the speakerphone
or the handset.
¡If you do not answer the call by a

preset number of rings, the facsimile
unit will switch to the fax.

Silent ring fax recognition system

\ Regarding the ringing pattern of extension telephones and the facsimile unit, see “Helpful hints

when using the TEL/FAX mode” on the next page.

Note:

¡Some fax messages that are transmitted manually may not send a calling tone. These calls must be received

manually.