Panasonic KX-FLM551E User Manual

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used in the United Kingdom and Ireland.

Multi-Function Laser Fax

Operating Instructions

Model No. KX-FLM551E

Attach your sales receipt here

Thank you for purchasing a Panasonic facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2001

Things you should keep a record of

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●

In the event of problems, you should contact your equipment supplier in the first instance.

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This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Declaration of Conformity:

We, Kyushu Matsushita Electric Co., Ltd. of Matsushita Electric Industrial Co., Ltd. / Panasonic Testing Centre (Europe) GmbH, declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

If you want to get a copy of the original Declaration of Conformity of our products which relates to the R&TTE, please contact to our web address: http://doc.panasonic-tc.de

Trademarks:

●

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

●

Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other countries.

●

All other trademarks identified herein are the property of their respective owners.

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Please fax this completed form to

08700 600001

3. For information on Warranty Upgrades please contact us on 08701 580560 or, for Republic of Ireland, please call 01289 8333

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR

YOUR 12 MONTHS WARRANTY

FAX BACK NUMBER 08700 600001

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

●

Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

●

If you have any problems, please call our customer helpline on 08701 580560 for UK. For Republic of Ireland, please call 01289 8333

●

Please have your serial number and D. O. P. ready.

Your name

Your postcode

Fax no.

Date of purchase

Month Year

Day

Company name (if applicable)

Your address

Telephone no.

Model no. Serial no.

✄

Fax to 08700 600001

TERMS AND CONDITIONS

1. This machine is supplied with a one year swap out warranty. Please retain your Proof of

Purchase and Packaging in the unlikely event that your machine should require attention. For further information please contact us on 08701 580560 or visit our web site at www.panasonic.co.uk

2. This warranty is in addition to and does not in any way affect any statutory or other right of

consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer warranty information relating to use elsewhere within the United Kingdom.

3. This product is designed for use only on the United Kingdom and Ireland’s Public Switched

Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

4. You should complete the registration form overleaf and fax it to us with 7 days of purchase;

failure to do so may result in delays in providing warranty service.

5. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to

damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

6. This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner

cartridges, drum units, paper and paper loads or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

7. In the event of a failure, please take the following action;

a. Refer to the “Help” section of your instruction manual in order to identify and possibly

correct the problem:

b. If the problem is not resolved after referring to the user guide, please contact our

customer helpline on 08701 580560 for UK or 01289 8333 for the Republic of Ireland

In the event the helpline cannot resolve the problem, a like for like exchange fax will be despatched overnight (if the call is received before 4pm) or, by a mutually convenient arrangement. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

9. The exchange fax will be delivered in a customised case by courier. It is the customer’s

responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

. The exchange fax is to be regarded as a like for like exchange under warranty and the

balance of the warranty period will transfer to the exchange unit. The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges).

11. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of £50.00 plus VAT, as a contribution towards repair costs.

12. This warranty applies to the original purchaser only and is not transferable.

13. The warranty period applicable to this product shall be 12 months from the date of

purchase.

Important safety instructions!

Safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the mains lead.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed. B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water. D.If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorised service centre. E. If the unit has been dropped or

physically damaged. F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Safety instructions

CAUTION:

Laser radiation

●

The printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Toner cartridge

●

Be careful of the following when you handle the toner cartridge. — Do not leave the toner cartridge out of

the protection bag for a long time. It will decrease the toner life.

— If you ingest any toner, drink several

glasses of water to dilute your stomach contents, and seek immediate medical treatment.

— If any toner comes into contact with

your eyes, flush them thoroughly with water, and seek medical treatment.

— If any toner comes into contact with

your skin, wash the area thoroughly with soap and water.

Drum unit

●

Read the instructions on pages 12 and 13 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: — Do not expose the drum unit to light for

more than 5 minutes.

— Do not touch or scratch the green drum

surface.

— Do not place the drum unit near dust or

dirt, or in a high humidity area.

— Do not expose the drum unit to direct

sunlight.

Static electricity

●

To prevent static electricity damage to the interface connectors (parallel and USB) or other electrical components inside the unit, touch a grounded metal surface, such as the metal part under the parallel interface connector before touching the components.

Fuser unit

●

The fuser unit gets hot. Do not touch it.

Metal part

Safety instructions

CAUTION:

Installation

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Finding the Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Setup Toner cartridge and drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Document stacker, paper stacker and paper tray . . . . . . . . . . . . . . . 14

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Date and time, your logo and facsimile telephone number. . . . . . . . . 17

Volume Adjusting volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Telephone

Recall R button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Feature

Automatic Storing names and telephone numbers into one-touch dial . . . . . . . 22

Dialling Storing names and telephone numbers into EASY DIAL . . . . . . . . . 23

Editing a stored entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Erasing a stored entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Making a phone call using one-touch dial and EASY DIAL . . . . . . . 25

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 26

Viewing and calling back using caller information . . . . . . . . . . . . . . 27

Storing caller information into one-touch dial and EASY DIAL . . . . . 29

Fax

Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending a fax using one-touch dial and EASY DIAL . . . . . . . . . . . . 32

Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 38

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 39

Using the unit with an answering machine . . . . . . . . . . . . . . . . . . . . 40

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Replacement Replacing the toner cartridge and the drum unit . . . . . . . . . . . . . . . 65

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Document jams - sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

No feeding or multiple feeding occurs while sending . . . . . . . . . . . . 69

Cleaning Cleaning the inside of the unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

General Information

Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Important Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Information Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Guarantee Condition of guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Index Program index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Multi-Function Station software

Setup (PC) Connecting to a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Installing Multi-Function Station software . . . . . . . . . . . . . . . . . . . . . 46

Activating Multi-Function Station software . . . . . . . . . . . . . . . . . . . . 47

Printing (PC) Using the fax machine as a printer. . . . . . . . . . . . . . . . . . . . . . . . . . 48

Scanning (PC) Using the fax machine as a scanner . . . . . . . . . . . . . . . . . . . . . . . . 51

Remote Operating the fax machine from your computer . . . . . . . . . . . . . . . . 52

Control (PC)

Accessories

Included accessories!

Mains lead ......................1

Telephone line cord

...........1 Handset...........................1

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If any items are missing or damaged, check with the place of purchase.

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The order numbers listed above are subject to change without notice.

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Save the original carton and packing materials for future shipping and transportation of the unit.

Order No. PFJA03A005Z

Order No. PQJA87S Order No. PFJXE1005Z

Paper tray........................1

Order No. PFZXFLM551M

Handset cord...................1

Order No. PFJA1029Z

Operating instructions......1 Quick Start Sheet.............1

Order No. PFQX1630Y Order No. PFQW1661Z

Toner cartridge.................1

(complementary starter toner cartridge)

This cartridge can print approx. 800 sheets of A4 size paper with a 5% image area. Refer to image area on page 74. Please purchase a replacement toner cartridge Model No. KX-FA76X for continuous use of your unit. See next page for accessory information.

Drum unit.........................1

Paper stacker..................1

Order No. PFZX1FL501M

Document stacker...........1

Order No. PFKS1055Z1

CD-ROM..........................1

Order No. PFJKFLM551Z Model No. KX-FA78X

Accessories

See page 74. See page 74.

Specifications

KX-FA76X

Model No.

Toner cartridge

Item Usage

KX-FA78X Drum unit

For replacement, see page 65. For replacement, see page 65.

Accessory information!

Extension telephone adaptor for UK

When using the unit with an external answering machine (p. 40), please purchase an extension telephone adaptor by contacting one of the following: — www.panasonic.co.uk — Panasonic Customer Care Centre on Telephone number 08701 580560 — local Panasonic authorised dealer

Panasonic Accessories and Consumables DIRECT

●

Order accessory and consumable items for all Facsimile Products with ease and confidence either by going on line through our Internet Accessory ordering application at

www.panasonic.co.uk

●

Or telephone our Customer Care Centre on 08701 580560 Mon - Friday 9:00am - 5:30pm

●

Most major credit and debit cards accepted.

●

All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.

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It couldn’t be simpler!

b1 a1

To EXT jack

(contact side)

To telephone line cord of external telephone or telephone answering machine

N. C

b1 S

a1 a1, b1: Line S : Shunt E : Earth Recall (This function is not provided on KX-FLM551E.)

(view: A)

Help Button / Finding the Controls

Press l.

Display:

Rotate g until the desired item is displayed.

1. How to set the date, time, your logo and fax number.

2. How to program the features.

3. How to store names in the EASY DIAL

directory and how to dial them.

4. Help with problems receiving faxes.

FAX RECEIVING

EASY DIAL

FEATURE LIST

QUICK SET UP

ROTATE $& SET

5. How to use the copier function.

6. List of available reports.

7. How to use the Caller ID service.

Press w.

PRINTING

CALLER ID

REPORTS

COPIER

Help function!

You can print a quick reference for assistance as follows.

Overview!

Front cover open button

Recording paper entrance

Recording paper guides

Paper tray

Document entrance

Document guides

Document stacker*

Recording paper exit

Document exit Paper stacker*

Paper stacker extender

Front cover

* The document stacker and paper

stacker may not be shown in all illustrations.

USB interface connector

Power inlet

Parallel interface connector

Telephone line jack

External telephone jack

Speaker

Finding the Controls

Location!

QUICK SCAN START

MANUAL BROAD

●

To redial the last number

dialled.

●

To insert a pause during

dialling.

●

To store or edit names

and telephone numbers (p. 22–24).

●

To dial without

lifting the handset.

●

To access special

telephone services such as call waiting or for transferring extension calls (p. 21).

●

To search for a stored name

(p. 25, 32).

●

To select the features or

feature settings during programming (p. 53).

●

To initiate fax

transmission or reception.

●

To store a

setting during programming.

●

To stop an operation or

cancel programming.

●

To mute your voice to

the other party during a conversation.

Press this button again

to resume the conversation.

●

To turn on/off AUTO ANSWER (p. 36, 37).

●

To print a quick reference (p. 10).

Display

●

To select a resolution

(p. 30, 43).

●

To make a collated copy (p. 44).

●

To adjust volume (p. 21).

●

To select an enlargement or

reduction rate in copy mode (p. 44)

●

To store a scanned document into

memory, and then send it (p. 30).

●

To initiate copying

(p. 43).

●

To initiate

or exit

programming.

●

To use one-touch dial (p. 22, 25, 32).

●

To transmit to multiple entries (p. 33, 35).

●

To select stations 6–10 for

one-touch dial (p. 22, 25, 32).

●

To confirm a stored telephone number (p. 25).

●

To use caller ID service (p. 27–29).

Setup

Toner cartridge and drum unit!

Caution:

●

Read the instructions below before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

— Do not expose the drum unit to light for more than 5 minutes. — Do not touch or scratch the green drum surface. — Do not place the drum unit near dust or dirt, or in a high humidity area. — Do not expose the drum unit to direct sunlight.

●

Do not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.

Slide the tab on the toner cartridge into the slot of the drum unit.

Tab

Slot

Firmly press down on the right side of the toner cartridge to snap into position and...

Toner cartridge

Red arrows

Drum unit

Hold here.

Green drum surface

Remove the toner cartridge and drum unit from the protection bags. Peel off the seal from the toner cartridge (#). Remove the protection bar from the drum unit ($).

Seal

Protection bar

Drum unit

Toner cartridge

With “Panasonic” face up on the toner cartridge, match the red arrows on the cartridge and the drum unit.

Before opening the protection bag of the new toner cartridge, shake it vertically more than 5 times.

Setup

The toner cartridge is installed when the triangles match.

Triangles

turn the two levers on the toner cartridge with firm pressure.

Levers

Toner save feature

●

If you want to save on toner consumption, set the toner save setting to on (feature #79 on page

57). The toner cartridge will last approx. 40% longer. This feature may lower the print quality.

Push the front cover open button then open the front cover.

Front cover

Front cover open button

Install the drum and toner unit by holding the tabs.

●

If the lower glass is dirty, clean it with a soft and dry cloth.

Drum and toner unit

Close the front cover, until locked, by pushing down on both sides.

Front cover

Lower glass

Setup

Note for installation:

●

Do not place the unit in an area where the paper tray may be obstructed (i.e. by a wall, etc.).

●

Document and recording paper will be ejected from the front of the unit. Do not place anything in front of the unit.

Document stacker, paper stacker and paper tray!

Insert the tabs on the paper tray into the two slots on the back of the unit (#).

Let it lean back until it clicks into place (

Align with the ribs on the document exit (

Pull the document stacker forward gently until it clicks into place (

Paper tray

Tabs

Slots

Line up the slots in the paper stacker with the pegs on the bottom of the unit, then slide until locked.

Open the paper stacker extender when using legal size paper.

●

The paper stacker can hold up to approx. 100 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.

Paper stacker

Paper stacker extender

Slots

Pegs

Paper tray

Document stacker

Paper stacker

Ribs

Document exit

Document stacker

Setup

Recording paper!

Pinch the right side of the recording paper guides, then slide it open to its full width.

Fan the stack of paper to prevent a paper jam.

Insert the paper into the recording paper entrance.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Stack of paper

Correct

Incorrect

Tab

Adding paper

1. Remove all of the installed paper.

2. Add paper to the stack of paper you removed and

straighten.

3. Follow steps 1 to 4 above.

A4, letter or legal size recording paper can be used for fax messages. The unit can hold up to 150 sheets of 60 g/m2to 75 g/m2paper or 120 sheets of 90 g/m2paper. See the note for paper specifications on page 74.

●

The unit is set for A4 size paper by default. If you want to use letter or legal size paper, change the setting (feature #16 on page 55).

Adjust the width of the guides to the size of the recording paper by sliding the right side of the guides.

Pinch the upper part of the recording paper guide.

Right side of the recording paper guides

Recording paper entrance

Side to be printed face down.

Setup

Connections!

Handset cord

Connect to “LINE”.

Telephone line cord

To B.T. socket

Mains lead

To Household Mains Supply (220–240 V, 50 Hz)

Connect the handset cord.

Connect the telephone line cord.

Connect the mains lead.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

You can connect an answering machine or extension telephone to the external telephone jack (‘‘EXT’’) on this unit (p. 40–42).

●

Telephone line connection is TNV (Telecommunication Network Voltage).

Caution:

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

Be sure to use the telephone line cord included in this unit.

●

Do not extend the telephone line cord.

To use the fax machine with a computer on the same line

●

We recommend you use separate wall jacks for the fax machine and the computer.

●

Set the fax machine to TEL mode (p. 38).

●

The device which has the shortest ring setting will answer the call first.

●

If the computer provides a port for a telephone line, connect the fax machine to this port on the computer.

Setup

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 26 Feb. 2002 09:02AM PP1

Press p.

Display:

Press #, then 01.

Press w.

Example:

Cursor

Enter the correct day/month/year by selecting 2 digits for each, using the dial keypad. Example: 10 August, 2002

Press 10 08 02.

Press w.

Example:

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Press * to select “AM” or “PM”.

Example: 3:15PM

1. Press 03 15.

2. Press * until “PM” is displayed.

TIME: 0

3:15PM

TIME: 03:15AM

TIME: 12:00AM

D:10/M:08/Y:02

D:01/M:01/Y:02

SET DATE & TIME

SYSTEM SET UP

SET

Display

EASY DIAL

To correct a mistake

●

Press ) or ( to move the cursor to the incorrect number, and make the correction.

Note:

●

You can enter the number by rotating g in steps 4 and 6. In this case, press ) to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

Press w.

Press p.

SETUP ITEM [ ]

Setup

Display

SET

STOP

(Delete)

EASY DIAL

HANDSET MUTE

(Insert)

(Hyphen)

Press p.

Display:

Press #, then 02.

Press w.

Enter your logo, up to 30 characters, using the dial keypad. See the next page for details.

Example: “Bill”

1. Press 2 2 times.

Cursor

2. Press 4 6 times.

3. Press 5 6 times.

4. Press ) to move the cursor to the next

space and press 5 6 times.

Press w.

Press p.

SETUP ITEM [ ]

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

YOUR LOGO

SYSTEM SET UP

Setting your logo

To correct a mistake

●

Press ) or ( to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press {(Delete).

To insert a character

1. Press ) or ( to move the cursor to the

position to the right of where you want to insert the character.

2. Press FG to insert a space and enter the character.

Note:

●

You can enter your logo by rotating g (see the next page) in step 4. In this case, press ) to move the cursor.

The logo can be your company, division or name.

To change capital or lower case letters

Pressing the # key will change to capital or lower case alternatively.

1. Press 2 2 times.

Display:

2. Press 4 3 times.

3. Press #

4. Press 5 3 times.

LOGO=Bil

LOGO=Bi

LOGO=BI

LOGO=B

Setup

Keys Characters

Hyphen button (To insert a hyphen.)

Insert button (To insert one character or one space.)

Delete button (To delete a character.)

" key (To move the cursor to the left.)

' key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + – / = , . _ ` : ; ? |

A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( )

< >

! " # $ % & ¥

@ ^ ’ →

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using EASY DIAL

Instead of pressing the dial keys, you can select characters using EASY DIAL.

1. Rotate

until the desired character is

displayed.

2. Press

)

to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

To change capital or lower case letter.

HANDSET

MUTE

STOP

1 2 3 4 5 6 7 8 9 0

Setup

Setting your facsimile telephone number

Press p.

Display:

Press #, then 03.

Press w.

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press w.

Press p.

SETUP ITEM [ ]

NO.=1234567

NO.=

YOUR FAX NO.

SYSTEM SET UP

SET

(Hyphen)

STOP

(Delete)

Display

EASY DIAL

Note:

●

You can enter your facsimile telephone number by rotating g in step 4. In this case, press ) to move the cursor.

●

The * button replaces the digit with a “+” and the # button replaces it with a space. Example (using the dial keypad): +234 5678 Press *234#5678.

●

To enter a hyphen in a telephone number, press é.

To correct a mistake

●

Press ) or ( to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press {.

Volumes / Recall Feature

Adjusting volume!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press

●

If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

To turn the ringer off:

1. Press

repeatedly until the following is

displayed.

Display:

2. Press

●

To turn the ringer back on, press

While the ringer volume is set to off:

When a call is received, the unit will not ring and will display the following.

INCOMING CALL

RINGER OFF

YES:SET/NO:STOP

RINGER OFF= OK?

SET

Display

Ringer pattern

●

You can select one of three ringer patterns. Change the setting (feature #17 on page 55). The ringer pattern you selected will sound when the unit receives a call.

Monitor volume

8 levels (high to low) are available. While using the monitor, press

R button!(to use the recall feature)!

is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details.

Example: Call waiting When a call waiting tone is heard during a conversation:

To hold the existing call and accept the waiting call

Press

●

Each time you press é, you can switch between the first and second call.

Incoming calls cannot be dropped by the person who has received the call.

If your unit is connected to a PBX, pressing

allows you to access some features of your host

PBX such as transferring an extension call.

Automatic Dialling

For rapid access to frequently dialled numbers, the unit provides 10 entries for one-touch dial.

●

Stations 1 to 3 can be used alternatively as broadcast keys (p. 33).

Press DE.

Display:

For stations 1–3:

Press one of the station keys.

Press w to go to the next prompt.

For stations 4–5:

Press one of the station keys.

For stations 6–10:

Press o, then press one of the station keys.

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

Press w.

Example:

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press é.

Press w.

●

To program other entries, repeat steps 2 to 6.

Press { to exit the program.

●

If you press DE instead of {, you can print the onetouch label card (see right).

OR USE EASYDIAL

PRESS STATION

REGISTERED

<S02>=1114497

<S02>=

NAME=John

DIAL MODE

OR USE EASYDIAL

PRESS STATION

Helpful hint:

●

You can confirm the stored entries on the display (p. 25) or on the telephone number list (p. 72).

Note:

●

A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

●

Press ) or ( to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete, and press { (Delete).

To print the one-touch label card with stored names

Press DE in step 7.

Display:

Press w to start printing.

●

Put the card in the one-touch dial location.

YES:SET/NO:STOP

PRINT LABEL OK?

Storing names and telephone numbers into one-touch dial!

SET

DIRECTORY PROGRAM

LOWER

Station keys

STOP

(Delete)

(Hyphen)

Automatic Dialling

Storing names and telephone numbers into EASY DIAL!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 entries).

Press DE.

Display:

Rotate g until the following is displayed.

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

Press w.

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press é.

Press w.

●

To program other entries, repeat steps 3 to 6.

Press DE to exit the program.

NAME=

REGISTERED

NO.=5552233

NO.=

NAME=Alice

NAME=

OR USE EASYDIAL

PRESS STATION

STOP

(Delete)

SET

DIRECTORY PROGRAM

EASY DIAL

(Hyphen)

Note:

●

When the following is displayed in step 6, you can store only 5 more entries.

Display:

●

If there is no space to store new entries, the following is displayed in step 1.

Erase unnecessary entries (p. 24).

●

A hyphen or a space entered in a telephone number counts as two digits.

EASY DIAL FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press ) or ( to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete, and press { (Delete).

Helpful hint:

●

You can confirm the stored entries on the display (p. 25) or on the telephone number list (p. 72).

+ 57 hidden pages