Panasonic KX-FLB881E User Manual
Operating Instructions
Flat-Bed Multifunction Laser Fax
Model No. KX-FLB881E
Do NOT connect the USB cable until prompted by the Multi-Function Station (CD-ROM).
12
Designed to be used only in the United Kingdom and Ireland.
L This unit is compatible with Caller ID. To use this feature, you must subscribe to the
appropriate service of your service provider/telephone company.
L Be sure to use the telephone line cord supplied with this unit.
Thank you for purchasing a Panasonic fax machine.
Trademarks:
L Microsoft, Windows, Windows Vista, Internet
Explorer and PowerPoint are either registered
trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries.
L Pentium is a registered trademark or trademark of
Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from
Microsoft Corporation.
L Adobe and Reader are either registered trademarks
or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
L 3M is a trademark or registered trademark of
Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison
Corporation.
L XEROX is a registered trademark of Xerox
Corporation.
L PCL is a trademark of Hewlett-Packard Company.
L All other trademarks identified herein are the
property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic
Communications Co., Ltd., and may be reproduced
for internal use only. All other reproduction, in whole
or in part, is prohibited without the written consent of
Panasonic Communications Co., Ltd.
© 2007 Panasonic Communications Co., Ltd. All Rights
Reserved.
2
Important Information
Important InformationImportant Information
For best performance
Toner cartridge and drum unit
L When replacing the toner cartridge or drum unit, do
not allow dust, water, or liquids to come in contact
with the drum. This may affect print quality.
L For optimal performance, genuine Panasonic toner
cartridges and drum units are recommended. We
cannot be responsible for problems that may be
caused by a non-Panasonic toner cartridge or drum
unit:
– Damage to the unit
– Poor print quality
– Improper operation
Toner cartridge
L Do not leave the toner cartridge out of the protection
bag for a long time. It will decrease the toner life.
Drum unit
L Read the instructions on page 9 before you begin
installation of the drum unit. After you have read
them, open the drum unit protection bag. The drum
unit contains a photosensitive drum. Exposing it to
light may damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for more than
5 minutes.
– Do not touch or scratch the black drum surface.
– Do not place the drum unit near dust or dirt, or in
a high humidity area.
– Do not expose the drum unit to direct sunlight.
L To extend the life of the drum unit, the unit should
never be turned OFF immediately after printing.
Leave the power turned ON for a minimum of 30
minutes after printing.
Location
L To avoid malfunction, do not position the unit near
appliances such as TVs or speakers which generate
an intense magnetic field.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the
unit, touch a grounded metal surface before touching
the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit. When
you leave the unit unused for a long period of time,
unplug this unit from the power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
L In the printing process, heat is used to fuse toner
onto the page. As a result, it is normal for the
machine to produce an odour during and shortly after
printing. Be sure to use this unit in an area with
proper ventilation.
L Do not place any objects within 10 cm of the right, left
and back sides of the unit.
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any
dust build-up with a vacuum cleaner (1).
1
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
1
3
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Supplied accessories .................................... 6
1.2 Accessory information................................... 6
Finding the Controls
1.3 Button descriptions........................................ 7
1.4 Overview ....................................................... 8
Installation
1.5 Toner cartridge and drum unit ....................... 9
1.6 Document tray ............................................. 11
1.7 Output tray................................................... 12
1.8 Recording paper.......................................... 13
2. Preparation
Connections and Setup
2.1 Connections ................................................ 15
2.2 Selecting the operation mode (Fax/Copy/Scan)
.................................................................... 16
Document Requirements
2.3 Setting the original....................................... 16
Help
2.4 Help function ............................................... 18
Vo lu m e
2.5 Adjusting volume ......................................... 18
Initial Programming
2.6 Date and time.............................................. 19
2.7 Your logo...................................................... 19
2.8 Your fax number .......................................... 20
2.9 Configuring the unit to access the LAN....... 20
2.10 Installing Multi-Function Station .................. 21
2.11 Starting Multi-Function Station .................... 23
3. Printer
Printer
3.1 Printing from Windows applications ............ 25
6.5 Sending a computer document as a fax
message from your computer ......................42
Receiving Faxes
6.6 Selecting the way to use your fax machine..42
6.7 Receiving a fax automatically – Auto answer
ON................................................................43
6.8 Receiving a fax manually – Auto answer OFF
.....................................................................44
6.9 Using the unit with an answering machine...46
6.10 Receive polling (retrieving a fax placed on
another fax machine) ...................................46
6.11 Junk fax prohibitor (preventing fax reception
from undesired callers).................................47
6.12 Receiving a fax into your computer..............48
7. Caller ID
Caller ID
7.1 Caller ID service...........................................49
7.2 Viewing and calling back using caller
information ...................................................49
7.3 Editing a caller’s telephone number before
calling back/storing.......................................49
7.4 Erasing caller information.............................50
7.5 Storing caller information .............................51
8. Programmable Features
Features Summary
8.1 Programming................................................52
8.2 Basic features ..............................................53
8.3 Fax features .................................................55
8.4 Copy features...............................................59
8.5 PC print features..........................................60
8.6 Scan features...............................................62
8.7 LAN features ................................................63
8.8 Network features (LAN connection only)......65
4. Scanner
Scanner
4.1 Scanning from the unit (Push Scan)............ 29
4.2 Scanning from a computer (Pull Scan)........ 31
5. Copier
Copy
5.1 Making a copy ............................................. 32
5.2 More copying features................................. 33
6. Fax
Sending Faxes
6.1 Sending a fax manually ............................... 37
6.2 Storing items for the one-touch dial feature and
navigator directory....................................... 38
6.3 Sending a fax using one-touch dial feature and
navigator directory....................................... 39
6.4 Broadcast transmission ............................... 40
4
9. Useful Information
Useful Information
9.1 Character entry ............................................66
9.2 Status of the unit..........................................67
9.3 Changing the default output tray ..................67
9.4 Cancelling the operations.............................68
10.Help
Error Messages
10.1 Error messages – Reports ...........................69
10.2 Error messages – Display............................70
Troubleshooting
10.3 When a function does not work....................72
11.Paper Jams
Jams
11.1 Recording paper jam....................................80
11.2 Document jams (Auto document feeder)......83
12.Cleaning
Cleaning
12.1 Cleaning the white plates and glass............ 85
12.2 Cleaning the document feeder rollers.......... 88
13.General Information
Printed Reports
13.1 Reference lists and reports ......................... 90
Specifications
13.2 Specifications .............................................. 90
Copyrights
13.3 Information of copyrights and licences ........ 93
14.Index
14.1 Index......................................................... 100
Table of Contents
5
1. Introduction and Installation
1Introdu ction and InstallationAccessories
1.1 Supplied accessories
1 Mains lead
(PFJA03A008Y)
*1
3 Output tray 4 Document tray
5 Drum unit
(KX-FA86X)
7 Quick reference guide
(PFQW2729Z)
9 Telephone line cord
(PQJA87S)
*1
*1
*1*3
2 CD-ROM
(PFJKMB271Z)
6 Starter toner
cartridge
*2
8 Quick installation guide
(PFQW2651Z)
1.2 Accessory information
*1
*1
1.2.1 Sales and Support Information
Customer Care Centre
L For customers within the UK:
0844 844 3878 (for fax machine)
0844 844 3867 (for MFP)
L For customers within the Republic of Ireland:
01 6130082 (for fax machine)
01 2898255 (for MFP)
L Visit our website for product information
L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your
product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am 5:30pm, Friday 9:30am - 5:30pm (Excluding public
holidays).
L Or go on line through our Internet Accessory
ordering application at www.panasonic.co.uk
L Most major credit and debit cards accepted.
L All enquires transactions and distribution facilities
are provided directly by Panasonic UK Ltd.
L It couldn’t be simpler!
L Also available through our Internet is direct shopping
for a wide range of finished products, take a browse
on our website for further details.
Additional/replacement accessories
– Replacement toner cartridge
L Model No. (Part No.): KX-FA87X/KX-FA85X
– Replacement drum unit
*1
*1
L Model No. (Part No.): KX-FA86X
*1 Approx. 2,500 sheets of A4 size paper can be
printed with KX-FA87X and approx. 5,000 sheets
with KX-FA85X. To ensure that the unit operates
properly, we recommend the use of Panasonic
toner cartridge and drum unit. See page 92 for
specifications.
.
*1 Part numbers are subject to change without notice.
*2 Prints about 800 A4-sized pages with a 5 % image
area.
*3 For UK.
Note:
L Save the original carton and packing materials for
future shipping and transportation of the unit.
6
1. Introduction and Installation
Finding the Controls
1.3 Button descriptions
D
EFGHABC
N
LM PQO
K
A Station keys
L To use the one-touch dial feature (page 38, 39).
B {BROADCAST}
L To send a document to multiple parties (page 40).
C {MANUAL BROAD}
L To send a document to multiple parties manually
(page 40).
D {LOWER}
L To select stations 8–14 for the one-touch dial
feature (page 38, 39).
E {COLLATE}{DIRECTORY}
L To make a collated copy (page 36).
L To initiate the navigator directory (page 39, 40).
F {QUALITY}{CONTRAST}
L To select a contrast or a resolution when copying
(page 32).
L To select a contrast when sending a fax (page
37).
G {ZOOM}{RESOLUTION}
L To enlarge or reduce a document when copying
(page 33).
L To select a resolution when sending a fax (page
37).
H {PAGE L AYOU T }{QUICK SCAN}
L To make quick ID, poster or N in 1 copy (page 34).
L To store a scanned document into memory, and
then send it (page 38).
I {MENU}
L To initiate or exit programming.
J {STOP}
L To stop an operation or programming session.
L To erase a character/number.
K {CALLER ID}
L To use Caller ID features (page 49).
L To change the display of the caller information
(page 49).
L {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
43).
M {HELP}
L To print helpful information for quick reference
(page 18).
IJ
R
S
U
T
V
N {FAX}
L To switch to the fax mode (page 16, 37).
O {COPY}
L To switch to the copy mode (page 16, 32).
P {SET}
L To store a setting during programming.
Q {SCAN}
L To switch to the scan mode (page 16, 29).
R Navigator key
L To select desired settings during scanning,
copying or sending a fax (page 29, 32, 37).
L To adjust volume (page 18).
L To search for a stored item (page 39).
S {REDIAL}{PAUS E}
L To redial the last number dialled. If the line is busy
when you send a fax, the unit will automatically
redial the number 5 times.
L To insert a pause during dialling.
T {RECALL}
L To access special telephone services or for
transferring extension calls.
U {MONITOR}
L To initiate dialling.
When you press {MONITOR} while receiving a
call, you will be able to hear the other party, but
the other party will not be able to hear you.
V {START}
L To copy a document (page 32).
L To scan a document (page 29).
L To send or receive a fax (page 37).
RECALL button (to use the recall feature)
{RECALL} is used to access optional telephone
services. Contact your telephone company business
office for details.
Note:
L If your unit is connected to a PBX, pressing
{RECALL} allows you to access some features of
your host PBX such as transferring an extension call.
7
1. Introduction and Installation
1.4 Overview
1.4.1 Front view
12 5 63l4
8j9k7
1 Top cover
2 ADF (Auto Document Feeder) cover release
button
3 ADF cover
4 Document guides
5 Document tray
6 Document cover
7 Output tray
8 Top cover release lever
9 Document entrance
j Paper input tray
k Recording paper exit
l Document exit
1.4.2 Rear view
A
D
B C H I
F
G
E
A Recording paper guides
B Speaker
C USB interface connector
D LAN interface connector
E LED
F External telephone socket
G Telephone line socket
H Manual input tray
I AC-in socket
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
1
2
1
Note:
L Shipping tape positions are subject to change
without notice.
8
1. Introduction and Installation
Installation
1.5 Toner cartridge and drum unit
The supplied toner cartridge is a starter toner cartridge.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the
drum unit protection bag. The drum unit contains
a photosensitive drum. Exposing it to light may
damage the drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for more
than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or dirt,
or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L We cannot be responsible for any damage to the
unit or degradation of print quality which may
occur from the use of a non-Panasonic toner
cartridge and drum unit.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the
toner life.
L Do not add toner to the toner cartridge.
1 Before opening the protection bag of the new toner
cartridge, shake it vertically more than 5 times.
3 Place the toner cartridge (1) into the drum unit (2).
1
2
4 Firmly press down the toner cartridge to snap into
position.
2 Remove the toner cartridge and drum unit from the
protection bags.
1
L Do not touch or scratch the black drum surface
(1).
5 Turn the two green levers (1) on the toner cartridge
firmly.
1
9
1. Introduction and Installation
6 Make sure that the triangles (1) match to install the
toner cartridge correctly.
1
7 Lift the top cover release lever (1) and open the top
cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
2
1
4
8 Install the drum and toner unit (1) by holding the
tabs.
1
L Make sure that the triangles (2) match to install
the drum and toner unit correctly.
2
3
Note:
L Do not touch the transfer roller (4).
L If the lower glass (5) is dirty, clean it with a soft
and dry cloth.
5
9 Close the top cover until locked.
10
Caution:
L To prevent injuries, be careful not to put your
hands under the top cover.
To replace the toner cartridge and the drum unit
When the display shows the following, replace the toner
cartridge.
TONER LOW
1. Introduction and Installation
1.6 Document tray
Insert the document tray (1) into the slot (2) on the
unit.
2
1
TONER EMPTY
L To check the drum life and quality, please print the
printer test list (page 90) and refer to page 92 for
information on the drum life. If printing quality is still
poor or “REPLACE DRUM” appears on the display,
replace the toner cartridge and drum unit.
L To ensure that the unit operates properly, we
recommend the use of Panasonic toner cartridge
(Model No. KX-FA87X/KX-FA85X) and drum unit
(Model No. KX-FA86X). See page 6 for accessory
information.
L To maintain print quality and machine life, we
recommend you to clean slots and openings (page 3)
and the inside of the unit (page 85, 88) when
replacing the toner cartridge and/or drum unit.
Waste disposal method
Waste material should be disposed of under conditions
which meet all national and local environmental
regulations.
Toner save feature
If you want to reduce toner consumption, set the toner
save setting to ON (feature #482 on page 54). The toner
cartridge will last approximately 40 % longer. This
feature may lower the print quality.
11
1. Introduction and Installation
1.7 Output tray
Note:
L Do not place the unit in an area where the output tray
may be easily bumped into.
As the default setting, printed paper is stacked on the
output tray as follows.
– Upper output tray (“#1”): Printed document by using
the computer and copied document.
– Lower output tray (“#2”): Received fax document.
L You can change the output tray setting for faxing
(feature #441 on page 57) and for copying (feature
#466 on page 59).
To change the output tray from the computer, set the
printer properties. See page 25 for details.
1 Insert the output tray (1) into the slots (2), then
push the tray down until it locks into place.
2
2 Pull the output tray extender (1) forward gently until
it clicks into place, then press the centre part of the
extender (2) to open.
L Repeat from step 1 to install the upper output
tray.
1
2
1
Note:
L The upper output tray can hold up to approximately
100 sheets of printed paper. The lower output tray
can hold up to approximately 50 sheets of printed
paper.
Remove the printed paper before the output tray
becomes full.
If the top part of the extender is detached
1. With the top part of the extender in the open position,
insert the tab (1) into the left hole (2) of the
extender.
2
1
12
2. Slide the other tab (1) into the right hole (2) of the
LTR
LGL
A4
extender from below until it clicks into place.
2
1
1. Introduction and Installation
1.8 Recording paper
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 91 for information on recording
paper.
L The unit is set for printing A4 size paper by
default. If you want to use letter or legal size
paper, change the setting (feature #380 on page
54).
1 Pull the paper input tray (1) completely out.
2
to 75 g/m2 paper.
2
paper.
2
paper.
If the extender is detached
1. Line up the extender (1) underneath the output tray
(2), and insert the left side of the extender into the
output tray.
1
2
2. Attach the extender (1) by bending the side of the
output tray downward slightly and pressing the right
side of the extender.
1
1
2 Pinch the front side of the recording paper guide
(1), then slide it to match the paper size mark.
Pinch both sides of the recording paper guides (2),
then slide them to match the paper size mark.
2
LGL
A4
LTR
2
1
13
1. Introduction and Installation
2
3
3 Before loading a stack of paper, fan the paper to
prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the paper input
tray, if it is lifted.
1
2
5 Insert the paper input tray into the unit.
Note:
L If the paper is not loaded correctly, re-adjust the
paper guides, or the paper may jam.
L If the paper input tray does not close, the plate in the
paper input tray may be lifted. Push the paper and
make sure that the paper is laid flat in the paper input
tray.
Caution for the paper input tray
L Do not drop the paper input tray.
L Make sure that the recording paper guides (1)
are at the paper size mark and the recording
paper is under the paper limit mark (2). The
paper should not be loaded over the snubbers
(3).
1
1
3
L Hold the paper input tray with both hands when
removing or installing. The paper input tray
weighs approximately 2 kg when the recording
paper is fully installed.
Approx. 2 kg
14
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Caution:
L The mains lead must remain connected at all
times.
L Never install telephone wiring during a lightning
storm.
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord supplied
with this unit.
L Do not extend the telephone line cord.
1 Mains lead
L Connect to Household Mains Supply
(220–240 V, 50 Hz).
2 Telephone line cord
L Connect to telephone network.
3 [EXT] socket
L You can connect an answering machine or an
extension telephone. Remove the stopper if
attached.
4 Answering machine (not supplied)
5 Network router/Network hub (not supplied)
L Also connect networked computers.
6 To the internet
7 LAN cable (not supplied)
L To assure continued emission limit compliance,
use only shielded LAN cable (category 5 straight
cable).
Important notice for the USB connection
L Do NOT connect the USB cable until prompted by
the Multi-Function Station (page 22).
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
L If you use the unit with a computer and your internet
provider instructs you to install a filter (8), please
connect it as follows.
8
L A telephone handset cannot be connected directly to
this unit. To talk to the other party, please connect an
extension telephone.
3
6
5
Extension telephone
adaptor
(not supplied)
4
7
1
2
15
2. Preparation
Document Requirements
2.2 Selecting the operation mode
(Fax/Copy/Scan)
You can select the desired mode by pressing one of the
following buttons.
– {FAX }: Select this mode when using the unit as a fax
machine (page 37).
– {COPY}: Select this mode when using the unit as a
copier (page 32).
– {SCAN}: Select this mode when using the unit as a
scanner for the computer (page 29).
Note:
L The default operation mode is the copy mode.
L You can change the default operation mode (feature
#463 on page 54) and the timer before returning to
the default operation mode (feature #464 on page
54).
2.3 Setting the original
2.3.1 Using the scanner glass
1
2
1
Open the document cover (1).
2 Place the document FACE DOWN on the scanner
glass (2), aligning the top left of the document with
the corner to which the l mark points.
3 Close the document cover.
Note:
L Confirm that there are no documents in the auto
document feeder.
L Place the original onto the scanner glass gently and
do not press down too firmly to avoid malfunction.
L If the original is a thick book, do not close the
document cover.
L Check that the ink, paste or correction fluid has dried
completely.
L Effective scanning area is as follows:
Effective scanning area
L Shaded area will be scanned.
16
4 mm
289
mm
4 mm
208 mm
4 mm
4 mm
2. Preparation
2.3.2 Using the auto document feeder
1
Insert the document (up to 40 pages) FACE UP into
1
the feeder until a single beep is heard.
2 Adjust the width of the document guides (1) to fit
the actual size of the document.
Note:
L Confirm that there are no documents on the scanner
glass.
L Check that ink, paste or correction fluid has dried
completely.
L Remove clips, staples or other fasteners.
L Do not set the following types of documents: (Make a
copy of the document using the scanner glass and
set the copy instead.)
– Chemically treated paper such as carbon or
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
L The total height of the documents when laid flat,
must be less than 4 mm. If the documents exceed the
capacity of the auto document feeder, they may fall or
cause a jam in the feeder.
L To set a document with a width of less than 210 mm,
we recommend using the scanner glass to copy the
original document onto A4 or letter-sized paper, then
setting the copied document.
L Do not set documents that do not satisfy the
requirements of size and weight. Make a copy of the
document using the scanner glass and set the copy.
L Available document size, document weight and
effective scanning area are as follows:
Minimum document size
Maximum document size
216 mm
Effective scanning area
L Shaded area will be scanned.
4 mm 4 mm
208 mm
216 mm
Document weight
L Single sheet:
L Multiple sheets:
45 g/m
60 g/m
2
to 90 g/m
2
to 80 g/m
2
2
600 mm
4 mm
4 mm
128 mm
128 mm
17
2. Preparation
Help
2.4 Help function
The unit contains helpful information which can be
printed for reference.
– “BASIC SETTINGS”
– “FEATURE LIST”
– “DIRECTORY”
– “FAX RECEIVING”
– “COPIER”
– “REPORTS”
– “CALLER ID”
{HELP}{SET}{<}{>}
1 {HELP}
2 Press {<} or {>} repeatedly to display the desired
item. i {SET}
Volume
2.5 Adjusting volume
Important:
L Before adjusting volume, set the operation mode
to fax mode. If the {FAX} light is OFF, turn it ON
by pressing {FAX}.
{FAX}
Ringer volume
While the unit is idle, press {V} or {^}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {V} repeatedly to display “RINGER OFF= OK?”.
i {SET}
L The unit will not ring.
L To turn the ringer back ON, press {^}.
{SET} {V}{^}
Ringer pattern
L You can select one of 3 ringer patterns (feature #161
on page 53).
Monitor volume
While using the monitor, press {V} or {^}.
18
Initial Programming
2. Preparation
2.6 Date and time
{MENU}
{SET}{FAX}{<}{>}
1 {MENU} i {#}{1}{0}{1} i {SET}
D:|01/M:01/Y:07
TIME: 00:00
2 Enter the current date/month/year/hour/minute by
selecting 2 digits for each. Press {*} repeatedly to
select “AM” or “PM”, or 24-hour time entry.
Example: 10 August, 2007 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{7} {1}{0} {1}{5}.
D:|10/M:08/Y:07
TIME: 10:15
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
L After setting the date and time, if the unit is in the
copy mode, change it to the fax mode by pressing
{FAX }. You can check your unit’s date and time
setting on the display.
2.7 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{MENU}
{SET}
{<}{>}
1 {MENU} i {#}{1}{0}{2} i {SET}
LOGO=|
2 Enter your logo, up to 30 characters (see page 66 for
character entry). i {SET}
3 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all characters, press and hold {STOP}.
{STOP}
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
19
2. Preparation
2.8 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{MENU}
{SET}{RECALL}
{<}{>}
1 {MENU} i {#}{1}{0}{3} i {SET}
NO.=|
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {RECALL}.
L To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all numbers, press and hold {STOP}.
{STOP}
2.9 Configuring the unit to access
the LAN
You can print documents, scan documents, receive
faxes or send faxes using a computer on the LAN. To
enable these features, you need to set the IP address,
subnet mask, and default gateway for the unit.
Important:
L Consult your network administrator when setting
the IP address, subnet mask, and default
gateway.
2.9.1 Setting up automatically with a DHCP
server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with
a DHCP (Dynamic Host Configuration Protocol) server, it
will automatically assign an IP (Internet Protocol)
address, subnet mask, and default gateway to the unit.
1 After connecting the LAN cable to the unit and the
computer, connect the mains lead.
L The IP address, subnet mask, and default
gateway will be set automatically.
2 Install Multi-Function Station on the computer that
you want to use it with. See page 21 for details.
Note:
L You can connect two or more units and assign IP
addresses automatically with a DHCP server, but we
recommend assigning static IP addresses manually
for each unit to avoid unnecessary trouble.
20
2.9.2 Setting up manually
Your situation:
– When your network administrator does not manage
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and
default gateway manually.
1 {MENU} i {#}{5}{0}{0}
DHCP
=ENABLED [V^]
2 Press {0} to select “DISABLED” i {SET}
3 Set each item.
For the IP address:
1. Press {5}{0}{1}.
IP ADDRESS
PRESS SET
2. {SET} i Enter the IP address of the unit. i
{SET}
For the subnet mask:
1. Press {5}{0}{2}.
SUBNET MASK
PRESS SET
2. {SET} i Enter the subnet mask of the
network. i {SET}
For the default gateway:
1. Press {5}{0}{3}.
DEFAULT GATEWAY
PRESS SET
2. {SET} i Enter the default gateway of the
network. i {SET}
4 Press {MENU} to exit.
5 Install Multi-Function Station on the computer that
you want to use it with. See page 21 for details.
To correct a mistake in the IP address, subnet mask,
or default gateway
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
2.9.3 Setting the computer for PC fax
reception
You need to select the computer that will be used for
receiving faxes.
L Make sure PC fax setting is turned ON beforehand
(feature #442 on page 57).
1 {MENU} i {#}{4}{4}{3} i {SET}
2 Press {V} or {^} repeatedly to select the desired
computer. i {SET}
3 Press {MENU} to exit.
Note:
L If the unit is not connected to the LAN, the computer
connected to the unit by USB is assigned as the
default computer for PC fax reception.
L To select the desired computer easily, change the PC
name beforehand (page 24).
2. Preparation
2.10 Installing Multi-Function
Station
2.10.1 Required computer environment
Panasonic Multi-Function Station software enables the
unit to carry out the following functions:
– Printing on plain paper, transparencies, labels and
envelopes
– Scanning documents and converting an image into
text with Readiris OCR software
– Scanning from other applications for Microsoft
Windows
– Storing, editing or erasing items in directories using
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Station on your computer, the
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows
XP/Windows Vista™ operating system
CPU:
Windows 98: Pentium
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP: Pentium 300 MHz or faster
Windows Vista: Recent Processor (x86) 800 MHz or
higher processor
RAM:
Windows 98: 24 MB (32 MB or more recommended)
Windows Me: 32 MB (64 MB or more recommended)
Windows 2000: 64 MB or more
Windows XP: 128 MB or more
Windows Vista: 512 MB or more
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
Warning:
L To assure continued emission limit compliance;
– use only shielded USB cable.
– use only shielded LAN cable (category 5 straight
Note:
L Be sure to use a Hi-Speed USB 2.0 certified cable if
your computer is equipped with the Hi-Speed USB
2.0 interface.
L USB cable is not supplied. Please purchase a
shielded Type-A male/Type-B male USB cable.
®
that support TWAIN scanning
®
90 MHz or faster
®
5.0 or later
cable).
®
21
2. Preparation
2.10.2 Installing Multi-Function Station on
a computer
L Install Multi-Function Station (CD-ROM) before
connecting the unit to a computer with USB
cable. If the unit is connected to a computer with
USB cable before installing Multi-Function
Station, the [Found New Hardware Wizard]
dialogue box will appear. Click [Cancel] to close
it.
L The screenshots shown in these instructions are
for Windows XP and are included for reference
only.
L The screenshots shown in these instructions
may differ slightly from those of the actual
product.
L Software features and appearance are subject to
change without notice.
1 Start Windows and exit all other applications.
L For Windows 2000, Windows XP and Windows
Vista users, you must be logged in as an
administrator in order to install Multi-Function
Station.
2 Insert the supplied CD-ROM into your CD-ROM
drive.
L If the [Select Language] dialogue box appears,
select the desired language that you want to use
with this software. Click [OK].
L If the installation does not start automatically:
Click [Start]. Choose [Run...]. Type “D:\Install”
(where “D” is the drive letter of your CD-ROM
drive). Click [OK].
(If you are not sure what the drive letter is for your
CD-ROM drive, use Windows Explorer and look
for the CD-ROM drive.)
3 [Easy installation]
L The installation will start.
4 When the setup program starts, follow the on-screen
instructions.
L Readiris OCR software (page 30) and Device
Monitor (page 67) will also be installed.
5 The [Connect Type] dialogue box appears.
For USB connection:
1. [Connect directly with a USB cable.] i [Next]
L The [Connect Device] dialogue box will appear.
2. Connect the unit with the USB cable (1), then click
[Next].
1
L If the unit is connected to your computer, the
model name will be automatically detected.
L You can change the name of the unit if necessary.
3. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
For LAN connection:
1. [Connect via the Network.] i [Next]
L The [Select a Network Device] dialogue box
will appear.
2. Check [Select in the searched list] and select the
unit from the list.
L If the name of the desired unit is not displayed on
the list, and the IP address for the unit has been
assigned, check [Direct input] and enter the IP
address.
3. [Next]
L You can change the name of the unit if necessary.
4. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice
If you use Windows XP or Windows Vista, a message
may appear after connecting the unit with the USB
cable. This is normal and the software will not cause
any difficulties with your operating system. You can
continue the installation with no problem. This kind of
message is displayed:
L For Windows XP users
“The software you are installing for this hardware
has not passed Windows Logo testing to verify its
compatibility with Windows XP.”
L For Windows Vista users
“Would you like to install this device software?”
22
To view or install the operating instructions in the
CD-ROM
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating
instructions in PDF format.
L Adobe
®
Reader® is required to view them.
Note:
L If the screen prompts to insert the CD-ROM for the
operating system when installing Multi-Function
Station, insert it into your CD-ROM drive.
L If you install the operating instructions, you can view
it anytime from [o] on the Multi-Function Station
launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as
follows.
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Add Printer
Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the same
computer at the same time.
To modify the software
You can select the components to install anytime after
the installation.
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to modify Multi-Function Station.
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. [Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Uninstall or
Modify] i [Modify] i [Next]. Then follow the
on-screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to uninstall Multi-Function Station.
1. [Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Uninstall or
Modify]
2. [Uninstall] i [Next]. Then follow the on-screen
instructions.
Note:
L If you want to uninstall each component, select
[Modify] and click [Next] in step 2. Then follow the
on-screen instructions.
2. Preparation
2.11 Starting Multi-Function
Station
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Multi-Function
Station]
L Multi-Function Station will appear.
[Scan] (page 31)
L To scan and display the scanned images.
L To scan and create an image file.
L To scan and send by e-mail.
L To scan and convert an image into editable text data.
[PC FAX]
L To send a document created on the computer (page
42).
L To display a document received on the computer
(page 48).
[Remote Control] (page 67)
L To program the features.
L To store, edit or erase items in directories.
L To view items in the journal report or Caller ID list.
L To store caller information into directories.
L To store or erase items for broadcast transmission.
[Utilities]
L To start Quick Image Navigator (Windows
2000/Windows XP/Windows Vista)/Multi-Function
Viewer (Windows 98/ Windows Me) (page 31).
L To start Device Monitor (page 67).
L To start OCR application (page 30).
L To start the embedded web (page 52, 67) (LAN
connection only).
[Settings] (page 24)
L To change the general settings.
L To change the settings for scanning.
[o]
L For detailed instructions on Multi-Function Station.
L To view operating instructions.
[p]
L To display usage tips.
[n]
L To display information about Multi-Function Station.
23
2. Preparation
Note:
L You can confirm if the unit is connected to your
computer on Device Monitor (page 67).
L Computer features (printing, scanning, etc.) may not
function properly in the following situations:
– When the unit is connected to a computer that
was custom-built by the user.
– When the unit is connected to the computer via a
PCI card or other expansion card.
– When the unit is connected to another piece of
hardware (such as a USB hub or interface
adapter) and not connected directly to the
computer.
To change the settings
You can change the settings for Multi-Function Station
beforehand.
1. Select [Settings] from Multi-Function Station.
2. Click the desired tab and change the settings. i
[OK]
[General]
– Launcher display: To select the display type of the
launcher.
– OCR Path: To select the OCR software.
– PC name list up (LAN connection only): To select
whether or not your computer name is displayed on
the unit.
– PC name (LAN connection only): The computer
name that will be displayed on the unit.
[Scan]
– Save to: To select the folder where the scanned
image will be saved.
– Viewer/File/E-Mail/OCR/Custom: To change
scanning settings for Multi-Function scan
application.
Note:
L Assign a unique name for the [PC name] to avoid
overlapping, or the scanned image may be sent to an
undesired computer.
To select the default E-mail software
The default E-mail software is used when using
“4.1.3 Scan to E-mail”, page 29.
You can select the default E-mail software as follows.
For Windows XP:
1. [Start] i [Control Panel] i [Internet
Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant E-mail software
such as [Outlook Express], etc. i [OK]
L These steps may vary depending on your operating
system.
24
3. Printer
3PrinterPrinter
3.1 Printing from Windows
applications
You can print a file created in a Windows application. For
example, to print from WordPad, proceed as follows.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
For details about the [Print] dialogue box, click
[?], then click the desired item.
Note:
L For Microsoft PowerPoint
remove the check next to [Greyscale] in the
print dialogue so that coloured text will be printed
in greyscale.
3 Select the unit’s name as the active printer.
L If you have changed the name of the unit when
installing, select that name from the list.
L To change the printer settings, proceed as
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab.
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer
settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab.
Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To stop printing from the unit, see page 68.
L To load paper, see page 13, 26.
L When using the manual input tray, load the recording
paper after step 4.
L For details about the paper specifications, see page
91.
®
, select [Colour] or
L If a printing error occurs, the Device Monitor will be
started automatically and display the error
information.
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially special sizes
and types of paper) on the unit before purchasing large
quantities.
You can change or display the settings on the following
tabs.
[Basic]: Paper size, media type, page per sheet, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Resolution, contrast, toner save feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the
saved settings, etc.
[Support]: Version information.
Note:
L When using special media (transparencies / labels /
envelopes), change the setting as follows.
For envelopes:
Select [Envelope #10] or [Envelope DL] on the
[Basic] tab for paper size.
For transparencies and labels:
Select [Transparency] or [Label] on the [Basic]
tab for media type, then select the desired size for
paper size.
L You can select the output tray for each printing on the
[Output] tab. To change the default output tray, see
page 67.
L When printing from a computer, the toner save
feature on the [Quality] tab overrides the unit’s toner
save setting (feature #482 on page 54).
25
3. Printer
3.1.1 Using the manual input tray
You can print not only on plain paper but also on special
media (transparencies / labels / envelopes).
The manual input tray is used only for printing with the
computer and can hold one page at a time. When
printing multiple pages, add a next page after the first
page has been fed into the unit.
L Please refer to page 91 for information on recording
paper.
Load the recording paper after you have started
printing with the computer.
1 Pull open the manual input tray (1), and then raise
the extender (2) gently until it clicks into place.
1
2
2 Insert the paper, print-side down (1) until the unit
grasps the paper and a single beep is heard.
L Adjust the width of the guides (2) to the size of
the recording paper.
1
2
Note:
L If the paper is not inserted correctly, re-adjust the
paper, or the paper may jam.
L Make sure the unit grasps the recording paper as
specified in step 2. The display shows the following.
PAPER IN TRAY #2
FOR PC PRINTING
L To use the manual input tray, you must change the
paper source in the [Basic] tab when setting the
printer properties (page 25). You can also select the
desired media type.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
®
3M
CG3300/CG5000
L Use the manual input tray to print
transparencies.
L Load transparency sheets one page at a time for
printing, print-side down.
L Printed transparency will be stacked on the
upper output tray.
L Remove each transparency after printing and
place it on a flat surface to cool and to prevent it
from curling.
L Do not re-use transparencies that have already been
fed through the unit. This includes transparencies
that have been fed through and ejected without being
printed on.
L Some types of transparencies have instructions
recommending which side to print on. If the print
quality is poor, try printing on the other side of a new
transparency.
26
To print on labels
Use labels designed for laser printing. We recommend
the following:
®
Avery
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
®
LWH100/LWH110/LWH120/LWH130/LWH140
L Use the manual input tray to print labels.
L Load label sheets one page at a time for printing,
print-side down.
L Printed label will be stacked on the upper output
tray.
L Remove each label after printing.
L Do not use the following types of labels:
– Labels that are wrinkled, damaged or separated
from the backing sheet.
– Any sheet of labels that has spaces in it where
some of the labels have been removed.
– Labels that do not completely cover the backing
sheet as follows.
3. Printer
2
L You can load 1 envelope of 90 g/m
time for printing, print-side down (1).
L Printed envelope will be stacked on the upper
output tray.
L Remove each envelope after printing.
Note:
L Wrinkles and waving may occur in some cases, even
if high quality envelopes are used.
L Avoid printing in high humidity. High humidity may
cause the envelope to curl or seal the envelope.
L Store envelopes away from moisture and humidity,
where they can lay flat and their edges will not be
bent or damaged.
paper at a
1
To print on envelopes
Use envelopes designed for laser printing. We
recommend the following:
– High quality envelopes of 90 g/m
2
paper,
– Envelopes that have thin, sharply creased leading
edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4% to 6% by
weight.
Do not use envelopes with any of the following
characteristics (using these may result in paper
jams):
L Irregularly shaped envelopes
L Envelopes with curls, wrinkles, nicks, twists, dog-
ears or other damage
L Envelopes with side seam construction
L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off strip
L Envelopes with more than one flap to be sealed
L Self-adhesive envelopes
L Envelopes that are baggy or not sharply creased
L Embossed envelopes
L Envelopes that have previously been printed on
L Envelopes that include cotton and/or fibre material
Side seam
Peel-off strip Multiple flaps
construction
L Use the manual input tray to print envelopes.
Twisted Curled Bent-edged
27
3. Printer
Waved Dog-eared Self adhesive
Do not attempt to print on any of the following types
of envelopes (these may cause damage to the unit):
L Envelopes with clasps, snaps or tie strings
L Envelopes with transparent windows
L Envelopes that use encapsulated types of adhesive
that do not require moistening but rely on pressure to
seal them
Clasp Transparent window
28
4. Scanner
4Sca nnerScanner
4.1 Scanning from the unit (Push
Scan)
You can easily scan the document by operating the
operation panel on the unit. Select following scanning
modes depending on the way to use the scanned image.
– Viewing using Multi-Function Viewer (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to e-mail destination (E-
Mail)
– Using OCR software (OCR)
Note:
L You can set the desired scan mode for push scan
beforehand (feature #493 on page 62).
L The scanned image will be automatically saved in the
folder selected by [Settings] window.
L When scanning a document, we recommend using
the scanner glass rather than the auto document
feeder for better results.
L Do not open the document cover when scanning a
document with the auto document feeder.
Station keys
{SET}{V}{^}{>}
L The scanned image will be displayed in the
[Multi-Function Viewer] window after
scanning. However, when you select PDF as a
file format, the software that is associated to
open PDF file will start.
Note:
L To stop scanning, see page 68.
L You can save the images in TIFF, JPEG, BMP or PDF
formats.
L See page 16 for document requirements.
4.1.2 Scan to save as a file
Set the original (page 16).
1
2 {SCAN}
3 Press {V} or {^} repeatedly to select “FILE”. i
{SET}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”.
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer
that you want to send the scanned image. i {SET}
5 If necessary, change the scanning settings (scan
type / resolution / file format / brightness / contrast /
scan size). Press {>}, press {V} or {^} repeatedly to
select the desired setting. i {SET} i {START}
L The scanned image will be automatically saved
in the folder selected by [Settings] window. To
change the folder, see page 24.
Note:
L To stop scanning, see page 68.
L You can save the images in TIFF, JPEG, BMP or PDF
formats.
{LOWER}
{SCAN}
{START}
4.1.1 Scan to Multi-Function Viewer
Set the original (page 16).
1
2 {SCAN}
3 Press {V} or {^} repeatedly to select “VIEWER”. i
{SET}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”.
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer
that you want to send the scanned image. i {SET}
5 If necessary, change the scanning settings (scan
type / resolution / file format / brightness / contrast /
scan size). Press {>}, press {V} or {^} repeatedly to
select the desired setting. i {SET} i {START}
4.1.3 Scan to E-mail
You can send the scanned image as attached file to an
e-mail using e-mail software in your computer.
1 Set the original (page 16).
2 {SCAN}
3 Press {V} or {^} repeatedly to select “E-MAIL”. i
{SET}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”.
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer
that you want to send the scanned image. i {SET}
5 If necessary, change the scanning settings (scan
type / resolution / file format / brightness / contrast /
scan size). Press {>}, press {V} or {^} repeatedly to
select the desired setting. i {SET} i {START}
29
4. Scanner
L The e-mail software will automatically start and
the scanned image will be attached to a new email message.
Note:
L To select the default E-mail software, see page 24.
L To stop scanning, see page 68.
L You can save the images in JPEG or PDF formats.
To send the scanned image via e-mail server (LAN
connection only)
You can send the scanned image as an attachment
without using e-mail software. To select the e-mail
destination easily, register e-mail addresses using the
web browser beforehand (page 62).
Important:
L Program the SMTP server setting beforehand
(see page 65).
1. Set the original (page 16).
2. {SCAN}
3. Press {V} or {^} repeatedly to select “E-MAIL”. i
{SET}
4. Press {V} or {^} repeatedly to select “E-MAIL
SERVER”. i {SET}
5. Enter the destination e-mail address.
Using stations 1-7:
Press the desired station key.
Using stations 8-14:
Press {LOWER}, then press the desired station key.
Using navigator key:
Press {V} or {^} repeatedly to select the desired
destination.
Using dial keypad:
Press {SET}, then enter the e-mail address using the
dial keypad (page 66).
6. {SET}
7. If necessary, change the scanning settings. Press
{>}, press {V} or {^} repeatedly to select the desired
setting. i {SET} i {START}
Note:
L If you select black/white for the scan type, you can
save the images in TIFF or PDF formats.
If you select greyscale or colour for the scan type,
you can save the images in JPEG or PDF formats.
Press {V} or {^} repeatedly to select “USB HOST”.
i {SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer
that you want to send the scanned image. i {SET}
5 If necessary, change the scanning settings (scan
type / resolution / file format / brightness / contrast /
scan size). Press {>}, press {V} or {^} repeatedly to
select the desired setting. i {SET} i {START}
L The scanned image will be displayed in the OCR
window after scanning.
Note:
L You can save the images in TIFF, JPEG or BMP
formats.
L For detailed instructions about OCR, select [Help].
4.1.4 Scan to OCR
With OCR software, you can convert an image into text
data that can be edited with word processor software.
Readiris OCR software can be installed when installing
Multi-Function Station.
1 Set the original (page 16).
2 {SCAN}
3 Press {V} or {^} repeatedly to select “OCR”. i
{SET}
4 For USB connection:
30
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