Panasonic KX-FLB853EX User Manual
Flat-Bed Multi-Function Laser Fax
with Sorter
Operating Instructions
Model No. KX-FLB853EX
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
This model is designed to be used in
Czech, Hungary and Slovakia. To use in
Hungary and Slovakia, change the
location setting (feature #114 on page
64). The language selection is also
available (feature #110 on page 64).
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 11.
Buttons (Listed in alphabetical order)
BROADCAST B LOWER N SCAN R
CALLER ID C MANUAL BROAD L SET Q
CLEAR J MENU I SORT K
CONTRAST F MONITOR W START X
COPY P Navigator key S Station keys A
DIRECTORY E PAPER TRAY E STOP Y
FAX O PAUSE U TONE T
FAX AUTO ANSWER M QUICK SCAN H ZOOM H
FLASH V REDIAL U
HELP D RESOLUTION G
ii
Thank you for purchasing a Panasonic fax machine.
This model is designed to be used in Czech, Hungary and Slovakia according to the location
setting feature.
L The default setting is Czech. To use in Hungary and Slovakia, change the setting (feature #114 on
page 64).
You can select Czech, Hungarian, Slovak or English for the language.
L The display and reports will be in the selected language. The default setting is Czech. If you want to
change the setting to Hungarian, Slovak and English, see feature #110 on page 64.
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the Hungary, Czech and Slovakia analogue telephone
network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Turn the power switch OFF before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
3
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 14 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
4
Important Information
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
For best performance
Toner cartridge and drum unit
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper operation
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned the power switch OFF
immediately after printing. Leave the power
switch turned ON for a minimum of 30
minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface, such as the metal
part (2) before touching the components.
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
5
Important Information
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 18 kg. It is
highly recommended that two people handle
this unit.
L When moving the unit, hold the both side
grips (1).
1
1
6
Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ...................... 11
Finding the Controls
1.3 Description of buttons....................... 11
1.4 Overview ..........................................12
Installation
1.5 Toner cartridge and drum unit ..........14
1.6 Document tray .................................. 16
1.7 Output tray........................................ 17
1.8 Recording paper...............................18
1.9 Handset unit ..................................... 21
2. Preparation
Connections and Setup
2.1 Connections .....................................23
2.2 Turning the power switch ON............ 24
2.3 Dialling mode ................................... 24
2.4 Selecting the operation mode (Fax/
Copy/Scan)....................................... 25
Help Button
2.5 Help function ....................................25
Vo lu me
2.6 Adjusting volume ..............................26
Initial Programming
2.7 Date and time ................................... 26
2.8 Your logo........................................... 27
2.9 Your fax number ...............................29
3. Telephone
Automatic Dialling
3.1 Storing names and telephone numbers
for the one-touch dial feature and
navigator directory............................30
3.2 Making a phone call using one-touch
dial feature or navigator directory..... 31
4. Fax
Sending Faxes
4.1 Using the unit as a fax machine ....... 32
4.2 Sending a fax manually .................... 32
4.3 Document requirements ................... 34
4.4 Sending a fax using one-touch dial
feature and navigator directory......... 35
4.5 Broadcast transmission ....................36
Receiving Faxes
4.6 Receiving a fax automatically – Auto
answer ON........................................38
4.7 Receiving a fax manually – Auto answer
OFF .................................................. 39
4.8 Using the unit with an answering
machine............................................41
4.9 Receive polling (retrieving a fax placed
on another fax machine)................... 41
4.10 Junk fax prohibitor (preventing fax
reception from undesired callers) .....42
5. Caller ID
Caller ID
5.1 Caller ID service ............................... 43
5.2 Viewing and calling back using caller
information........................................ 44
5.3 Storing caller information into the onetouch dial feature and navigator
directory ........................................... 45
6. Copy
Copying
6.1 Using the unit as a copy machine.....46
6.2 Making a copy ..................................46
6.3 More copying features......................48
7. Multi-Function Station
software
Setup
7.1 Connecting to a computer ................50
7.2 Installing Multi-Function Station .......50
7.3 Starting Multi-Function Station .........52
Printing
7.4 Using the unit as a printer ................52
Scanning
7.5 Using the unit as a scanner.............. 55
Remote Control
7.6 Operating the unit from your computer.
56
PC Fax
7.7 Fax sending/receiving using Multi-
Function Station ...............................57
7.8 Confirming the status of the unit.......58
7.9 Other information.............................. 58
8. Programmable Features
Features Summary
8.1 Programming....................................60
8.2 Direct command chart ......................61
8.3 Basic features................................... 64
8.4 Fax features ...................................... 66
8.5 Copy features ................................... 69
8.6 Scan features ...................................70
8.7 LAN features.....................................70
7
Table of Contents
9. Help
Error Messages
9.1 Error messages – Reports ...............72
9.2 Error messages – Display ................ 73
Troubleshooting
9.3 When a function does not work, check
here .................................................. 76
Replacement
9.4 Replacing the toner cartridge and the
drum unit ..........................................82
Jams
9.5 Recording paper jam ........................85
9.6 Document jams (Auto document
feeder) .............................................. 89
Cleaning
9.7 Cleaning the white plate and glasses...
90
9.8 Cleaning the document feeder rollers...
94
10.General Information
Printed Reports
10.1 Reference lists and reports ..............95
Specifications
10.2 Specifications ...................................96
Copyrights
10.3 Information of copyrights and licences.
99
User record
10.4 User record..................................... 105
11.Index
11.1 Index.............................................. 106
8
1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Handset 1 ----------
4 Handset cord 1 ----------
5 Handset cradle 1 ----------
6 Output tray 3 ----------
7 Document tray 1 ----------
8 Drum unit 1 See page 98.
9 Toner cartridge
(starter toner cartridge)
j Operating instructions 1 Czech
k Quick installation guide 1 ----------
l CD-ROM 1 See page 50.
m Tray label sheet 1 Attach to the output tray (page 17).
12345
6789j
1 prints about 800 A4-sized pages
with a 5 % image area (page 97).
1Slovak
1 Hungarian
1 English
klm
9
1. Introduction and Installation
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
10
Finding the Controls
1. Introduction and Installation
1.2 Accessory information
To ensure that the unit operates properly, we
recommend the use of a Panasonic toner
cartridge and drum unit. See page 97 for
specifications.
1.2.1 Available accessories
– Replacement toner cartridge (KX-
FA85E/KX-FA85X)
– Replacement drum unit (KX-FA86E/KX-
FA86X)
– Optional lower input tray (KX-FA101E/KX-
FA101X)
– Optional LAN board (KX-FA102E/KX-
FA102X)
1.3 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
30, 35).
B {BROADCAST}
L To send a document to multiple parties
(page 36, 37).
C {CALLER ID}
L To use Caller ID service (page 44, 45).
L To change the display of the caller
information (page 44).
D {HELP}
L To print helpful information for quick
reference (page 25).
E {PAPER TRAY}{DIRECTORY}
L To select an input tray and a paper size for
copying (page 47).
L To initiate the navigator directory (page
31, 37).
F {CONTRAST}
L To select a contrast (page 33, 46).
G {RESOLUTION}
L To select a resolution (page 32, 46).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 48).
L To store a scanned document into
memory, and then send it (page 33).
I {MENU}
L To initiate or exit programming.
J {CLEAR}
L To delete a character from names and
telephone numbers (page 28).
L To return to a previous step during
operation.
K {SORT}
L To sort multiple copies (page 48).
L {MANUAL BROAD}
L To send a document to multiple parties
manually (page 36, 37).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 38).
N {LOWER}
L To select stations 10–18 for the one-touch
dial feature (page 30, 35).
O {FAX}
L To switch to a fax mode (page 25, 32).
11
1. Introduction and Installation
P {COPY}
L To switch to a copy mode (page 25, 46).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to a scan mode (page 25, 56).
S Navigator key
L To adjust volume (page 26).
L To search for a stored item (page 35).
L To select features or feature settings
during programming (page 60).
T {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse service.
U {REDIAL}{PAUS E}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
V {FLASH}
L To access special telephone services or
to transfer extension calls.
W {MONITOR}
L To initiate dialling.
When you press {MONITOR} during
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
X {START}
L To start sending or receiving a fax.
L To copy a document (page 46).
L To scan a document (page 56).
Y {STOP}
L To stop an operation or programming
session.
1.4 Overview
1.4.1 Front view
2
13 54
78 j96
1 ADF (Auto Document Feeder) cover
2 Document guides
3 Document tray
4 Document cover
5 Top cover
6 Paper level indicator
7 Paper input tray
8 Document entrance
9 Document exit
j Cover release lever
k Recording paper exit
l Output tray
k l
12
1.4.2 Rear view
1 2 3 4
1. Introduction and Installation
5 876
1 Power switch
2 USB interface connector
3 Recording paper guides
4 Multi-purpose input tray
5 Power inlet
6 LAN board (Optional) connector
7 Telephone line jack
8 External telephone jack
9 Speaker
j Handset unit
Removing the shipping tape
Pull open the paper input tray (1), then remove
the shipping tape (2), pad (3) and paper (4).
3
9
j
2
4
1
13
1. Introduction and Installation
Installation
1.5 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 97).
L To replace the toner cartridge and the drum
unit, see page 82.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
14
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
1. Introduction and Installation
7 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
L If the lower glass (4) is dirty, clean it with
a soft and dry cloth.
4
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
9 Close the top cover, holding the cover
release lever (1). Then push down the right
centre edge, until locked.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
8 Install the drum and toner unit (1) by holding
the tabs.
1
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
66). The toner cartridge will last approximately
15
1. Introduction and Installation
40 % longer. This feature may lower the print
quality.
1.6 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
2
1
16
1.7 Output tray
This unit has 3 pieces of output tray. As a default
setting, printed paper is stacked on the output
tray as follows.
– Upper output tray (“#1”): Printed document
by using the computer and copied document.
– Lower output tray (“#3”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 68) and for
copying (feature #466 on page 70). You can
also select the middle output tray (“#2”).
To change the output tray from the computer,
set the printer properties. See page 53, 59 for
details.
1.7.1 Attaching the tray label
Attach the tray label (1) to the output tray (2).
L Label 1 to the upper output tray (“#1”)
L Label 2 to the middle output tray (“#2”)
L Label 3 to the lower output tray (“#3”)
2
1. Introduction and Installation
1.7.2 Installing the output tray
Insert the output tray (1) into the slots (2), then
push the tray down until it latches into place.
L Repeat this step to install other output trays.
2
1
L Make sure that the number on the label and
the tray position match.
1
Note:
L Instead of the label 1, 2, 3, you can also
attach other labels for print, copy or fax
according to the usage. For a blank label, this
is convenient if the optional LAN board is
installed. You can write the user name on the
blank label and attached it to the selected
output tray.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
L The upper output tray can hold up to
approximately 100 sheets of printed paper.
The other output trays can hold up to
approximately 50 sheets of printed paper.
Remove the printed paper before the output
tray becomes full.
17
1. Introduction and Installation
1.8 Recording paper
1.8.1 Using the paper input tray
A4 or letter size recording paper can be used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 97 for information on
recording paper.
L The unit is set for A4 size paper by default.
If you want to use letter or legal size
paper, change the setting:
– by using {PAP E R T R AY } in the copy
mode (page 47).
– in feature #380 (page 65).
1 Pull open the paper input tray (1).
2
to 75 g/m2
2
paper.
2
paper.
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
1
2 Pinch the right side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch the front side of the recording paper
guide (2), then slide it open to its full width.
1
2
2
5 Adjust the width to the size of the recording
paper by sliding the front side of the guide
(1).
L Make sure that the recording paper is
under the paper limit mark (2), and the
paper should not be over the snubbers
(3).
2
1
3
3
18
1. Introduction and Installation
6 Close the paper input tray.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and check that the paper is
flat in the paper input tray.
To pull the paper input tray completely out
Pull the paper input tray (1) until it clicks into
place, then pull it completely out, lifting the front
part of the tray.
1
L To insert the paper input tray
Insert the paper input tray (1) to the unit,
lifting the front part of the tray. Then push it
completely into the unit.
Using the optional input tray
You can add the optional input tray (Model No.
KX-FA101E/KX-FA101X). See page 11 for
accessory information.
A4, letter or legal size recording paper can be
used.
The optional input tray can hold:
– Up to 500 sheets of 60 g/m
paper.
– Up to 460 sheets of 80 g/m
– Up to 400 sheets of 90 g/m
L The unit i s se t for A 4 siz e p aper by defa ult .
If you want to use letter or legal size
paper, change the setting:
– by using {PA P ER TR AY } in the copy
mode (page 47).
– in feature #382 (page 65).
Important:
L Before starting installation of the optional
input tray, be sure to turn the power
switch OFF. For more details about the
installation, please refer to the installation
guide for the optional input tray.
L After installation, you can select the
optional input tray for faxing or copying.
– input tray setting for faxing (feature
#440 on page 68)
– input tray setting for copying (feature
#460 on page 69)
L To use the optional input tray with your
computer, you need to change the printer
properties. See page 58 for details.
2
to 75 g/m2
2
paper.
2
paper.
Caution for the paper input tray / the
optional input tray
L Do not drop the input tray.
1
19
1. Introduction and Installation
1.8.2 Using the multi-purpose
input tray
A4, letter or legal size recording paper can be
used.
The multi-purpose input tray can hold:
– Up to 30 sheets of 60 g/m
– Up to 30 sheets of 80 g/m
– Up to 25 sheets of 90 g/m
L Please refer to page 97 for information on
recording paper.
L The unit is set for A4 size paper by default.
If you want to use letter or legal size
paper, change the setting:
– by using {PAP E R T R AY } in the copy
mode (page 47).
– in feature #381 (page 65).
L You can also print on transparencies, labels
and envelopes (page 52).
1 Pull open the multi-purpose input tray (1) to
the left, then pull the extender (2) gently
until it clicks into place.
L Make sure that the line on the label and
the edge of the unit match.
2
to 75 g/m2 paper.
2
paper.
2
paper.
2 Before inserting a stack of paper, fan the
paper to prevent paper jams.
3 Insert the paper, print-side down (1).
1
1
Correct Incorrect
4 Adjust the width of the guides (1) to the size
of the recording paper.
1
2
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
20
2
1. Introduction and Installation
1.8.3 Checking the amount of
remaining recording paper
The paper level indicator (green) will allow you to
check the amount of remaining paper.
L The paper is full (1).
L The paper is empty (2).
21
1.9 Handset unit
1 Connect the handset cord (1) to the
handset and the handset cradle.
3 Insert the tab (1) into the slot (2) on the unit
and insert the rib (3) of the handset cradle
into the bottom groove (4) of the speaker.
3
4
L Make sure that the triangles (1) match to
install the handset unit correctly.
1
2
1
1
2 Connect the handset connecter (1) to the
handset unit connection jack (2).
2
1
To remove the handset unit
1. Pull the handset unit slightly forward (1),
and then remove the rib of the handset cradle
by lifting the handset unit in the direction of
the arrow (2).
2
1
21
1. Introduction and Installation
2. Remove the tab (1) from the slot (2) on the
unit and disconnect the handset connector
(3).
1
3
2
22
2. Preparation
5
2Pr eparationConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to the power outlet
(220 – 240 V, 50/60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone.
4 Answering machine (not included)
3
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(5), please connect it as follows.
4
1
2
This model is designed to be used in Czech,
Hungary and Slovakia. TO USE IN
HUNGARY AND SLOVAKIA, CHANGE THE
LOCATION SETTING (feature #114 on page
64). The language selection is also available
(feature #110 on page 64).
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
23
2. Preparation
2.2 Turning the power
switch ON
Turn the power switch to the ON position (1).
1
Note:
L When you operate the unit right after turning
the power switch ON or after leaving the unit
unused for a long period of time, the scanner
lamp (2) will flash for a short while. The
scanner will also move instantaneously. This
is normal for the unit. After that, the scanner
lamp will remain ON (the default is for approx.
15 minutes, feature #403 on page 65).
2.3 Dialling mode
If you cannot dial (page 31, 32), change this
setting depending on your telephone line
service.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{2}{0}.
DIALLING MODE
=TONE [V^]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
2
24
Help Button
2. Preparation
2.4 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing the one of
the following buttons.
– {COPY}: Select this mode when using the
unit as a copy machine (page 46).
– {FAX}: Select this mode when using the unit
as a fax machine (page 32).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 56).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 66) and the timer
before returning to the default operation
mode (feature #464 on page 66).
2.5 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems to receive faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}
{SET}
{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volu me
25
2. Preparation
2.6 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 32) or the copy mode
(page 46).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 64).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
2.7 Date and time
You must set the date and time.
{MENU}
{FAX}
1 Press {MENU}.
2 Press {#}, then {1}{0}{1}.
3 Press {SET}.
L The cursor (|) will appear on the display.
4 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2006
Press {1}{0} {0}{8} {0}{6}.
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
2. Press {*} repeatedly to display “PM”.
{SET}{<}{>}
SYSTEM SETUP
PRESS [()]
SETDATE&TIME
PRESS SET
D:|01/M:01/Y:06
TIME: 12:00AM
D:10/M:08/Y:06
TIME: |12:00AM
D:|10/M:08/Y:06
TIME: 03:15AM
D:|10/M:08/Y:06
TIME: 03:15PM
26
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L If you select Czech, Slovak or Hungarian for
the language (feature #110 on page 64), the
time is set using a 24 hour clock.
Example: 3:15PM (15:15)
Press {1}{5} {1}{5}.
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change to the fax mode by
pressing {FAX }. You can check your unit’s
date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
2. Preparation
2.8 Your logo
The logo can be your name or the name of your
company.
{CLEAR}{ZOOM}/{QUICK SCAN}
{MENU}
{SET}{FLASH}
{<}{>}{V}{^}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCab c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
27
2. Preparation
Keypad Characters
{6} MNOmno6
{7} PQRSpqr s7
{8} TUVt uv 8
{9} WX Y Z w x y z 9
{0} 0( ) <>! " #$
%& ¥ @ @^ ’ →
{#} To change uppercase or
lowercase letter.
{FLASH} Hyphen
{ZOOM}/
{QUICK
SCAN}
{CLEAR} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press
{CLEAR}.
L To erase all characters, press and hold
{CLEAR}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM} to insert a space and enter
the character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase
or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
28
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