Panasonic KX-FHD351 User Manual
General Information
Compact Plain Paper Fax with
Answering System
Operating Instructions
Model No. KX-FHD351
FOR FAX ADVANTAGE ASSISTANCE:
– (VOICE) CALL
1-800-HELP-FAX (1-800-435-7329)
–E-MAIL TO
consumerproducts@panasonic.com
for customers in the U.S.A. or Puerto
Rico
–REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto
Rico
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 24 to page 27.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L openLCR and openLCR.com are the trademarks of openLCR.com, Inc.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of KME and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 2002
2
Safety instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from the wall outlet and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
14.During thunderstorms, avoid using
15.Do not use this unit to report a gas leak, when
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
L Never install telephone jacks in wet locations
L Never touch uninsulated telephone wires or
L Use caution when installing or modifying
WARNING:
L To prevent the risk of fire or electrical shock,
OTHER INFORMATION:
L Keep the unit away from electrical noise
L The unit should be kept free from dust, high
L The unit should not be exposed to direct
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
Safety instructions
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
in the vicinity of the leak.
lightning storm.
unless the jack is specifically designed for
wet locations.
terminals unless the telephone line has been
disconnected at the network interface.
telephone lines.
do not expose this product to rain or any type
of moisture.
generating devices, such as fluorescent
lamps and motors.
temperature and vibration.
sunlight.
For Fax Advantage assistance, call 1-800-435-7329.
3
Table of Contents
Table of Contents
Initial Preparation
Accessories Included accessories ............................................................................6
Accessory information............................................................................ 7
Finding the Controls Location of controls................................................................................8
Overview ................................................................................................ 9
Installation Ink film .................................................................................................10
Paper tray ............................................................................................12
Document tray...................................................................................... 13
Handset................................................................................................ 13
Recording paper .................................................................................14
Connections and Setup Selecting the way to use your fax machine .......................................... 15
Case 1: Using the fax machine only.....................................................16
Case 2: Using the fax machine with an extension telephone...............18
Case 3: Using the fax machine with computer..................................... 20
Help Button Help function ....................................................................................... 22
Vo lu m e Adjusting volume ................................................................................. 23
Initial Programming Date and time, your logo and fax number ............................................24
Telephone
Automatic Dialing Storing names and telephone numbers into one-touch dial ................ 28
Storing names and telephone numbers into navigator directory ......... 29
Editing a stored entry ........................................................................... 30
Erasing a stored entry..........................................................................31
Making a phone call using one-touch dial and navigator directory .....32
Recording Telephone conversation .......................................................................33
Caller ID Caller ID service from your phone company........................................34
Viewing and calling back using caller information ............................... 35
Erasing caller information.....................................................................36
Storing caller information into one-touch dial and navigator
directory ..............................................................................................37
Fax
Sending Faxes Sending a fax manually ....................................................................... 38
Documents you can send ....................................................................40
Sending a fax using one-touch dial and navigator directory ...............41
Broadcast transmission ....................................................................... 42
Receiving Faxes Receiving a fax manually ..................................................................... 46
Receiving a fax automatically ..............................................................47
Distinctive Ring Using two or more phone numbers in a single telephone line ............49
Copy
Copying Making a copy .....................................................................................51
4
For Fax Advantage assistance, call 1-800-435-7329.
Table of Contents
Answering Device
Greeting Recording your own greeting message................................................54
Erasing your own recorded greeting message ....................................55
Memo Message Leaving a message for others or yourself ............................................56
Incoming Messages Listening to recorded messages .......................................................... 57
Remote Operation Operating from a remote location ........................................................59
Voice Mailbox How callers can leave you private messages ......................................62
Recording your own mailbox greeting messages.................................63
Listening to recorded messages .......................................................... 64
Listening to recorded messages from a remote location .....................65
Option Transferring recorded messages to another telephone ....................... 66
Programmable Features
Features Summary Programming........................................................................................68
Basic features .....................................................................................70
Advanced features .............................................................................. 71
Help
Error Messages Reports ...............................................................................................75
Display ................................................................................................76
Frequently Asked
Questions
Replacement Ink film.................................................................................................. 81
Jams Recording paper jam ........................................................................... 83
Cleaning Document feeder..................................................................................87
When a function does not work, check here ........................................ 78
Document jams – sending ..................................................................86
Thermal head.......................................................................................88
General Information
Printed Reports Reference lists and reports .................................................................90
Caller IQ Feature openLCR service for the Caller IQ feature ..........................................91
Specifications Technical data about this product ........................................................ 94
FCC and
Other Information
Warranty Limited Warranty..................................................................................98
FCC and Other Information ................................................................. 96
Customer Services Customer Services directory.............................................................. 100
Index Program index ................................................................................... 101
Index ..................................................................................................102
For Fax Advantage assistance, call 1-800-435-7329.
5
Accessories
Initial Preparation
Included accessories
Power cord ........................... 1
Part No. PFJA1030Z
Handset cord........................ 1
Part No. PFJA04C002Z
Ink film.................................. 1 Operating instructions...........1
Telephone line cord...............1
Part No. PFJA02B002Z
Paper tray (for letter size
recording paper) ...................1
Part No. PFKS1076Z1
Handset................................ 1
Part No. PFJXE0805Z or
PFJXE1105Z
Document tray...................... 1
Part No. PFUS1406Z
Quick start sheet ..................1
Part No. PFQX1703Z
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
L The part numbers are subject to change without notice.
Part No. PFQW1746Z
6
For Fax Advantage assistance, call 1-800-435-7329.
Accessories
Accessory information
L The included film roll is 10 meters (321/2') long. We recommend that you buy a full-size replacement
film 70 meters (229') for continuous use of your unit. For best results, use genuine Panasonic
replacement film. The ink film is not reusable. Do not rewind and use the ink film again.
L To install legal size recording paper, use the legal paper tray.
Model No. Item Specifications/Usage
1
KX-FA93 Replacement film 216 mm × 70 m (8
KX-FA52 Legal paper tray See page 12.
L To place an order:
Telephone: Call 1-800-332-5368.
Fax: Send a fax to 1-800-237-9080.
Include:
– your name, shipping address and telephone number,
– credit card type, number, expiration date and your signature,
– order part number and quantity.
Internet: Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. ONLY)
L If you have any questions about internet orders, please contact us at:
E-mail: panasonicdirect@panasonic.com
Telephone: 1-866-888-2929
/2" × 229')
For Fax Advantage assistance, call 1-800-435-7329.
7
Finding the Controls
Finding the Controls
Location of controls
E
A B C
L
M
K
DFH
N
O
A {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
B {SLOW}
L For slow playback (page 57).
C {QUICK}
L For quick playback (page 57).
D One-touch keys
L To use one-touch dial (page 28, 32, 41).
L To transmit to multiple entries (page 42,
45).
E {CALLER IQ}
L To use the Caller IQ feature (page 91).
F Display
G {AUTO ANSWER}
L To turn on/off the auto answer setting.
H {LOWER}
L To select stations 6–10 for one-touch dial
(page 28, 32, 41).
I {HELP}
L To print a quick reference (page 22).
J {CALLER ID}
L To use Caller ID service (page 35, 37).
K {FLASH}
L To access special telephone services
such as call waiting or for transferring
extension calls.
PQ
G
RST
UV
L {REDIAL/PAUSE}
L To redial the last number dialed.
L To insert a pause during dialing.
M {MUTE}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
N {DIGITAL SP-PHONE}
L For speakerphone operation (page 32).
O {RECORD}
L To record your messages (page 54).
P {PLAY MESSAGES}
L To play recorded messages (page 57).
Q {ERASE}
L To erase recorded messages (page 58).
R {NAVIGATOR, VOLUME}
L To adjust volume (page 23).
L To search for a stored name (page 32,
41).
L To select the features or feature settings
during programming (page 68, 69).
L To navigate to the next operation.
S {MENU}
L To initiate or exit programming.
T {COPY}
L To initiate copying (page 51).
I
J
8
For Fax Advantage assistance, call 1-800-435-7329.
Finding the Controls
U {STOP}
L To stop an operation or cancel
programming.
Overview
Front view
A
B
C
D
E
F
V {FAX/START, SET}
L To initiate fax transmission or reception.
L To store a setting during programming.
A Document guides
B Paper tray
C Document tray
D Recording paper entrance
E Recording paper exit
F Tension plate
G Front cover
H Document exit
I Microphone
L To talk with the other party when using the
speakerphone.
J Document entrance
K Back cover open button
L Back cover
G
Rear view
A
H
I
B
J
K
C
L
A Power inlet
B Telephone line jack
C Speaker
For Fax Advantage assistance, call 1-800-435-7329.
9
Installation
Installation
Ink film
1
Open the front cover by pulling up the
center part.
3 Open the back cover.
Center part
Front cover
2 Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)
Back cover
4 Insert the gear of blue core of the front ink
film roll into the left slot of the unit (1).
Insert the rear ink film roll (2).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
Gear of blue core
1
Left
slot
Rear ink film roll
2
Back cover
open lever (green)
10
Front ink
film roll
For Fax Advantage assistance, call 1-800-435-7329.
Installation
5 Turn the gear of blue core in the direction of
the arrow.
Gear of blue core
Ink film
L Make sure that the ink film is wrapped
around the blue core at least once.
Correct
6 Close the back cover securely by pushing
down on the dotted area at both ends (1).
Close the front cover securely (2).
Dotted
area
1
2
Back cover
Front cover
Incorrect
Blue core
The ink film is not wrapped
around the blue core.
1 turn
Tight
Slack
Reverse
For Fax Advantage assistance, call 1-800-435-7329.
11
Installation
Paper tray
The included paper tray is for letter size
recording paper.
Insert tabs on the paper tray into slots on the
back of the unit.
Paper tray
Tabs
Slots
Note:
L Do not place the unit in an area where the
paper tray may be obstructed (i.e. by a wall
etc.).
To use legal size paper
L Please purchase a legal paper tray, Model
No. KX-FA52 (page 7) and install it.
KX-FA52
Legal paper tray
12
For Fax Advantage assistance, call 1-800-435-7329.
Installation
Document tray
Attach the document tray into the slots on the
recording paper exit.
2
The recording paper will be ejected from the top
of the unit after printing. The document tray
prevents the printed paper from curling.
Document tray
Document tray
1
Slots
Handset
Connect the handset cord.
Handset cord
Printed paper
For Fax Advantage assistance, call 1-800-435-7329.
13
Installation
Recording paper
Letter or legal size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m2 (20 lb.)
paper. You may use 60 g/m
page 95. For superior results, we recommend Hammermill
paper, please install a legal paper tray (page 12).
2
to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications on
®
Jet Print paper. If you use legal size
1 Fan the stack of paper to prevent a paper
jam.
2 Pull the tension plate forward and hold
open while inserting the paper.
Tab
Side to be printed
face down.
Recording
paper
entrance
To add paper
1. Pull the tension plate forward and hold open
while removing all of the installed paper.
2. Add paper to the stack of paper you removed
and straighten.
3. Fan the stack of paper.
4. Pull the tension plate forward and hold open
while inserting the paper.
Tension plate
Tension plate
L The paper should not be over the tab.
L If the paper is not inserted correctly,
readjust the paper, or the paper may
jam.
Correct
Stack of
paper
14
For Fax Advantage assistance, call 1-800-435-7329.
Incorrect
Connections and Setup
Connections and Setup
Selecting the way to use your fax machine
You may already have other devices such as a telephone or computer besides the fax machine. You may
use them in the same room or different room. Depending on your situation, select the way you prefer to
use your fax machine.
– Case 1: Using the fax machine only (page 16)
– Case 2: Using the fax machine with an extension telephone (page 18)
– Case 3: Using the fax machine with computer (page 20)
Connecting to a telephone line
jack and power outlet
Line surge
( )
Telephone
line cord
Power cord
protector
To a power outlet
(120 V, 60 Hz)
Power surge
( )
protector
To a single
telephone
line jack
(RJ11C)
To use surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
equipment protection, we recommend the
use of a surge protector. The following types
are available: TELESPIKE BLOK MODEL
TSB (TRIPPE MFG. CO.), SPIKE BLOK
MODEL SK6-0 (TRIPPE MFG. CO.), SUPER
MAX (PANAMAX) or MP1 (ITW LINX).
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
Note:
L To avoid malfunction, do not position fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
For Fax Advantage assistance, call 1-800-435-7329.
15
Connections and Setup
Case 1: Using the fax machine only
Telephone wiring image in
house or office
Single
telephone
line
Fax machine
Connections
Telephone
line cord
Power cord
To a single
telephone line
jack
To a power
outlet
16
For Fax Advantage assistance, call 1-800-435-7329.
Connections and Setup
How to set up
{AUTO ANSWER}
{+}{-}
{DIGITAL SP-PHONE}
{FAX/START}
{SET}
When you are IN house or
office
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
ON
TEL MODE
OFF
How to receive calls
1 When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
2 If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/ START }.
3 Replace the handset if using it.
L The fax machine will start fax reception.
When you are OUT of house or
office
1 Set feature #77 to TAD/FAX mode (page
74) beforehand.
2 Press {AUTO ANSWER} until the following
is displayed.
ON
TAD/FAX MODE
2 RINGS
OFF
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
3 Press {+} or {-} to select the desired ring
setting and press {SET}.
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
L If the fax machine is used only for fax
reception, refer to page 47.
For Fax Advantage assistance, call 1-800-435-7329.
17
Connections and Setup
Case 2: Using the fax machine with an extension
telephone
Telephone wiring image in
house or office
Room
Extension
telephone
Room
Fax machine
Single
telephone
line
Connections
Telephone
line cord
Power cord
To a single
telephone line
jack
To a power
outlet
18
For Fax Advantage assistance, call 1-800-435-7329.
Connections and Setup
How to set up
{AUTO ANSWER}
{+}{-}
{DIGITAL SP-PHONE}
{FAX/START}
{SET}
When you are IN house or
office
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
ON
TEL MODE
OFF
How to receive calls
With an extension telephone
1 When the extension telephone rings, lift the
handset of the extension telephone.
2 When document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {*}{#}{9} (preselected fax activation code) firmly.
3 Replace the handset.
L The fax machine will start fax reception.
Note:
L You can change the fax activation code in
feature #41 (page 72).
When you are OUT of house or
office
1 Set feature #77 to TAD/FAX mode (page
74) beforehand.
2 Press {AUTO ANSWER} until the following
is displayed.
ON
TAD/FAX MODE
2 RINGS
OFF
With the fax machine
1 When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
2 If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/ START }.
3 Replace the handset if using it.
L The fax machine will start fax reception.
For Fax Advantage assistance, call 1-800-435-7329.
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
3 Press {+} or {-} to select the desired ring
setting and press {SET}.
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
L If the fax machine is used only for fax
reception, refer to page 47.
19
Connections and Setup
Case 3: Using the fax machine with computer
Telephone wiring image in
house or office
Single
telephone
line
ComputerFax
machine
Connections
Telephone
line cord
Power cord
To a single
telephone line
jack
To a power
outlet
Note:
L If you are subscribed to the ADSL service, fax
transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent
this is provided from your service company.
Please attach the filter to the telephone line
cord of the fax machine.
Filter
To a single
telephone
line jack
Telephone
line cord
20
For Fax Advantage assistance, call 1-800-435-7329.
Connections and Setup
How to set up
{AUTO ANSWER}
{+}{-}
{DIGITAL SP-PHONE}
{FAX/START}
{SET}
When you are IN house or
office
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} until the following is
displayed.
ON
TEL MODE
OFF
How to receive calls
1 When the fax machine rings, press
{DIGITAL SP-PHONE} or lift the handset.
2 If document reception is required, a fax
calling tone (slow beep) is heard, or no
sound is heard, press {FAX/ START }.
When you are OUT of house or
office
1 Set feature #77 to TAD/FAX mode (page
74) beforehand.
2 Press {AUTO ANSWER} until the following
is displayed.
ON
TAD/FAX MODE
2 RINGS
OFF
L The display will show the number of
rings before the unit answers a call in
TAD/FAX mode.
3 Press {+} or {-} to select the desired ring
setting and press {SET}.
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
Note:
L Do not connect an answering machine to the
same telephone line. If connected, set
automatic answer feature to off.
L Do not subscribe to voice mail service.
L If you have already subscribed to Distinctive
Ring service, refer to page 49.
L If the fax machine is used only for fax
reception, refer to page 47.
3 Replace the handset if using it.
L The fax machine will start fax reception.
For Fax Advantage assistance, call 1-800-435-7329.
21
Help Button
Help Button
Help function
You can print a quick reference for assistance as follows.
{HELP}
{<}{>}
1 Press {HELP}.
PRESS NAVI.[( )]
& SET
2 Press {<} or {>} until the desired item is
displayed.
1. How to send faxes with the voice guide.
SEND GUIDE
2. How to set the date, time, your logo and
fax number.
QUICK SET UP
3. How to program the features.
FEATURE LIST
4. How to store names and telephone
numbers in the directory and how to dial
them.
DIRECTORY
5. Help with problems operating the
answering device.
TAD OPERATION
6. Help with problems sending/receiving
faxes.
FAX SND/RCV
7. How to use the copier function.
COPIER
{SET}
PRESS SET
PRESS SET
PRESS SET
PRESS SET
PRESS SET
PRESS SET
PRESS SET
8. Frequently asked questions and
answers.
Q and A
PRESS SET
9. Explanation of error messages shown
on the display.
ERRORS
PRESS SET
10.List of available reports.
REPORTS
PRESS SET
11.How to use the Caller ID service.
CALLER ID
PRESS SET
3 Press {SET}.
PRINTING
22
For Fax Advantage assistance, call 1-800-435-7329.
Volume
Adjusting volume
Volume
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {+} or {-}.
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {+}
or {-}.
{+}{-}
{SET}
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press {+} or {-}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
To turn the ringer off
1. Press {-} repeatedly until the following is
displayed.
RINGER OFF= OK?
YES:SET/NO:STOP
2. Press {SET}.
RINGER OFF
L To turn the ringer back on, press {+}.
While the ringer volume is set to off
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press {+} or {-}.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press {+} or {-}.
Ringer pattern
You can select the ringer pattern (feature #17 on
page 70). The ringer pattern you selected will
sound when the unit receives a call.
For Fax Advantage assistance, call 1-800-435-7329.
23
Initial Programming
Initial Programming
Date and time, your logo and fax number
You should program the date and time, your logo and fax number. This information will be printed
on each page transmitted from your unit.
Setting the date and time
{MENU}
{<}{>}{+}{-}
{SET}
1 Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2 Press {<} or {>} until the following is
displayed.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L Cursor (|) will appear on the display.
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU}.
Note:
L You can enter the number by pressing {+} or
{-} in steps 4 and 5. In this case, press {>}
to move the cursor.
L The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have registered with openLCR
service
The date and time will be automatically set. Do
not change the date and time setting yourself.
M:|01/D:01/Y:02
TIME: 12:00AM
4 Enter the correct month/day/year by
selecting 2 digits for each, using the dial
keypad.
Example: August 10, 2002
Press {0}{8} {1}{0} {0}{2}.
M:08/D:10/Y:02
TIME: |12:00AM
5 Enter the correct hour/minute by selecting 2
digits for each, using the dial keypad.
Press {*} to select “AM” or “PM”.
Example: 10:15PM
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:02
TIME: 10:15AM
2. Press {*} until “PM” is displayed.
M:|08/D:10/Y:02
TIME: 10:15PM
24
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
Setting your logo
The logo can be your company, division or name.
{MENU}
{FLASH}
(Hyphen)
{MUTE}
(Insert)
{<}{>}{+}{-}
{SET}
{STOP}
(Delete)
1 Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2 Press {<} or {>} until the following is
displayed.
YOUR LOGO
PRESS SET
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
Note:
L You can enter your logo by pressing {+} or
{-} in step 4. In this case, press {>} to
move the cursor (see page 26 for details).
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
3 Press {SET}.
LOGO=
4 Enter your logo, up to 30 characters, using
the dial keypad. See page 26 for details.
Example: “Bill”
1. Press {2} 2 times.
L Cursor (|) will appear on the display.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the
next space and press {5} 3 times.
LOGO=BIL|L
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {MUTE} to insert a space and enter
the character.
For Fax Advantage assistance, call 1-800-435-7329.
25
Initial Programming
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys Characters
{1} 1[ ] { } +– /=,._`:;?|
{2} ABCab c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOmn o 6
{7} PQRSp q r s 7
{8} TUVt uv 8
{9} WXYZwxyz9
{0} 0( ) <>! " #$%&¥ @ @^ ’ →
{#} To change capital or lower-case letter.
{FLASH} Hyphen button (To insert a hyphen.)
{MUTE} Insert button (To insert one character or one space.)
{STOP} Delete button (To delete a character.)
{>} The cursor is moved to the right. To enter another character using the same number
key, move the cursor to the next space.
{<} The cursor is moved to the left.
To select characters using {+} or {-}
Instead of pressing the dial keys, you can select
characters using {+} or {-}.
1. Press {+} or {-} until the desired character
is displayed.
2. Press {>} to move the cursor to the next
space.
L The character displayed in step 1 is
inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
: Pressing {+}
Number
: Pressing {-}
Symbol
Lower-case
alphabet
26
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
Setting your fax number
{MENU}
{FLASH}
(Hyphen)
{<}{>}{+}{-}
{SET}
{STOP}
(Delete)
1 Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2 Press {<} or {>} until the following is
displayed.
YOUR FAX NO.
PRESS SET
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
3 Press {SET}.
NO.=
4 Enter your fax number, up to 20 digits, using
the dial keypad.
Example: NO.=1234567
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
Note:
L You can enter your fax number by pressing
{+} or {-} in step 4. In this case, press {>}
to move the cursor.
L The {*} button replaces the digit with a “+”
and the {#} button replaces it with a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {FLASH}.
For Fax Advantage assistance, call 1-800-435-7329.
27
Automatic Dialing
Telephone
Storing names and telephone numbers into
one-touch dial
For rapid access to frequently dialed numbers, the unit provides 10 entries for one-touch dial.
L Station 1 can be used alternatively as broadcast key (page 42).
4 Press {SET}.
Example: <S01>=
Station keys
{LOWER}
5 Enter the telephone number, up to 30 digits,
using the dial keypad.
Example: <S01>=1114497
L If you want to enter a hyphen, press
{FLASH}.
{FLASH}
(Hyphen)
{<}{>}
{MENU}
{SET}
{STOP}
(Delete)
1 Press {MENU} repeatedly until the
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2 Select the desired station key.
For station 1:
1. Press station 1.
STATION 1
DIAL MODE [±]
2. Press {SET}.
For stations 2–5:
Press one of the station keys.
For stations 6–10:
Press {LOWER}, then press one of the
station keys.
3 Enter the name, up to 10 characters (see
page 26 for instructions).
Example: NAME=JOHN
STORE:PRESS SET
6 Press {SET}.
REGISTERED
u
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
L To program other entries, repeat steps 2
to 6.
7 Press {STOP} to exit the program.
Helpful hint:
L You can confirm the stored entries in the
telephone number list (page 90).
Note:
L A hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
28
Automatic Dialing
Storing names and telephone numbers into
navigator directory
For rapid access to frequently dialed numbers, the unit provides the navigator directory (100 entries).
6 Press {SET}.
{MENU}
{FLASH}
(Hyphen)
{<}{>}
{SET}
{STOP}
(Delete)
1 Press {MENU} repeatedly until the
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2 Press {>}.
NAME=
STORE:PRESS SET
3 Enter the name, up to 10 characters (see
page 26 for instructions).
Example: NAME=ALICE
STORE:PRESS SET
L To program other entries, repeat steps 3
to 6.
7 Press {MENU} to exit the program.
Helpful hint:
L For your convenience, HELP-FAX (1-800-
435-7329) has been pre-programmed. If you
cannot solve a problem, call using this entry
(page 32). If unnecessary, you can erase it
(page 31).
L You can confirm the stored entries in the
telephone number list (page 90).
Note:
L When the following is displayed in step 6, you
can store only 5 more entries.
L If there is no space to store new entries, the
following is displayed in step 6. Erase
unnecessary entries (page 31).
L A hyphen or a space entered in a telephone
number counts as two digits.
REGISTERED
u
NAME=
STORE:PRESS SET
REGISTERED
SPACE= 5 DIRS.
REGISTERED
DIRECTORY FULL
4 Press {SET}.
NO.=
5 Enter the telephone number, up to 30 digits,
using the dial keypad.
Example: NO.=5552233
L If you want to enter a hyphen, press
{FLASH}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
29
Automatic Dialing
Editing a stored entry
{MENU}
7 Edit the telephone number. For further
details, see page 29.
8 Press {SET}.
REGISTERED
{>}{+}{-}
Press {>}.
1
L Confirm that there are no documents in
the document entrance.
DIRECTORY [+ -]
{SET}
<MAILBOX>)
2 Press {+} or {-} until the desired entry is
displayed.
Example: MARY
0123456
b
MARY
EDIT:PRESS MENU
3 Press {MENU}.
Example: NAME=MARY
EDIT=@ DELETE=#
4 Press {*}.
Example: NAME=MARY
L If you do not need to edit the name, skip
to step 6.
STORE:PRESS SET
5 Edit the name (see page 26 and page 29 for
instructions).
6 Press {SET}.
Example: NO.=0123456
L If you do not need to edit the telephone
number, skip to step 8.
30
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