Panasonic KX-FHD331 User Manual

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Page 1

Compact Plain Paper Fax and Copier

Operating Instructions

General Information

Model No.

KX-FHD331

FOR FAX ADVANTAGE ASSISTANCE: – (VOICE) CALL

1-800-HELP-FAX (1-800-435-7329)

–E-MAIL TO

consumerproducts@panasonic.com

for customers in the U.S.A. or Puerto Rico

–REFER TO

www.panasonic.com

for customers in the U.S.A. or Puerto Rico

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in the U.S.A.

Page 2

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at

the top or bottom margin of the first message page when transmitting messages via FAX machine:

– date and time of transmission, – identification of the business, entity or person(s) sending the facsimile, and – telephone number of the business, entity or person(s).

To program this information into your unit, complete all the instructions on page 30 to page 33. Note that the images of copied or received documents will remain on the used ink film. Use discretion

when disposing of the used ink film. Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

Energy Star:

As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY

TAR guidelines for energy efficiency.

NERGY STAR is a U.S. registered mark.

Trademarks:

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other

countries. openLCR and openLCR.com are the trademarks of openLCR.com, Inc.

All other trademarks identified herein are the property of their respective owners.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the

copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Page 3

Safety instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10.Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur: A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.

14.During thunderstorms, avoid using

15.Do not use this unit to report a gas leak, when

SAVE THESE INSTRUCTIONS

INSTALLATION:

WARNING:

OTHER INFORMATION:

L L

Safety instructions

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

telephones except cordless types. There may be a remote risk of an electric shock from lightning.

in the vicinity of the leak.

Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. The unit should be kept free from dust, high temperature and vibration. The unit should not be exposed to direct sunlight. Do not place heavy objects on top of this unit. Do not touch the plug with wet hands.

For Fax Advantage assistance, call 1-800-435-7329.

Page 4

Table of Contents

Initial Preparation

Accessories

Finding the Controls

Installation

Connections and Setup

Help Button

Included accessories ............................................................................6

Accessory information............................................................................ 7

Location of controls................................................................................8

Overview ................................................................................................ 9

Ink film ................................................................................................. 10

Paper tray ...........................................................................................12

Document tray...................................................................................... 13

Handset................................................................................................ 13

Recording paper .................................................................................14

Selecting the way to use your fax machine.......................................... 15

Case 1: Receives faxes and phone calls (on answering machine)

on a single line (one phone number) .....................................16

Case 2: One line used for fax only.......................................................18

Case 3: Fax machine and telephone share a single line (one phone

number); Fax seldom used ....................................................20

Case 4: Receives faxes and phone calls on a single line, but different

numbers (Distinctive Ring).....................................................22

Case 5: Receives faxes and voice mail on same line, but different

numbers (Distinctive Ring).....................................................24

Case 6: Computer with MODEM and fax machine share a

single line (one phone number) .............................................26

Help function ....................................................................................... 28

Volume

Initial Programming

Telephone

Automatic Dialing

Caller ID

Fax

Sending Faxes

Receiving Faxes

Adjusting volume ................................................................................. 29

Date and time, your logo and fax number............................................30

Storing names and telephone numbers into one-touch dial ................ 34

Storing names and telephone numbers into navigator directory ......... 35

Editing a stored entry ........................................................................... 36

Erasing a stored entry..........................................................................37

Making a phone call using one-touch dial and navigator directory .....38

Caller ID service from your phone company........................................39

Viewing and calling back using caller information ............................... 40

Erasing caller information ....................................................................41

Storing caller information into one-touch dial and navigator directory 42

Sending a fax manually ....................................................................... 43

Documents you can send ...................................................................45

Sending a fax using one-touch dial and navigator directory ...............46

Broadcast transmission ....................................................................... 47

Receiving a fax manually ..................................................................... 51

Receiving a fax automatically .............................................................52

Distinctive Ring

Using two or more phone numbers in a single telephone line ............53

For Fax Advantage assistance, call 1-800-435-7329.

Page 5

Copy

Table of Contents

Copying

Making a copy .....................................................................................55

Programmable Features

Features Summary

Programming .......................................................................................58

Basic features .....................................................................................60

Advanced features .............................................................................. 61

Help

Error Messages

Frequently Asked Questions

Replacement

Jams

Cleaning

Reports ...............................................................................................64

Display ................................................................................................65

When a function does not work, check here ........................................ 67

Ink film.................................................................................................. 71

Recording paper jam ........................................................................... 73

Document jams – sending ..................................................................76

Document feeder .................................................................................77

Thermal head.......................................................................................78

General Information

Printed Reports

Caller IQ Feature

Specifications

FCC Information

Warranty

Customer Services

Index

Reference lists and reports ................................................................. 80

openLCR service for the Caller IQ feature ..........................................81

Technical data about this product ........................................................ 84

List of FCC requirements and information ..........................................86

Limited Warranty..................................................................................87

Customer Services directory................................................................89

Program index ..................................................................................... 90

Index ....................................................................................................90

For Fax Advantage assistance, call 1-800-435-7329.

Page 6

Accessories

Initial Preparation

Included accessories

Power cord........................... 1

Part No. PFJA1030Z

Handset cord........................ 1

Part No. PFJA04C002Z

Ink film.................................. 1 Operating instructions...........1

Telephone line cord ..............1

Part No. PFJA02B002Z

Paper tray (for letter size

recording paper) ...................1

Part No. PFKS1076Z1

Handset................................ 1

Part No. PFJXE0805Z

or PFJXE1105Z

Document tray...................... 1

Part No. PFUS1406Z

Quick start sheet ..................1

Part No. PFQX1696Z

If any items are missing or damaged, check with the place of purchase.

Save the original carton and packing materials for future shipping and transportation of the unit.

The part numbers are subject to change without notice.

Part No. PFQW1736Z

For Fax Advantage assistance, call 1-800-435-7329.

Page 7

Accessories

Accessory information

The included film roll is 10 meters (321/2') long. We recommend that you buy a full-size replacement film 70 meters (229') for continuous use of your unit. For best results, use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.

To install legal size recording paper, use the legal paper tray.

Model No. Item Specifications/Usage

KX-FA93 Replacement film 216 mm × 70 m (8

KX-FA52 Legal paper tray See page 12.

To place an order:

Telephone: Call 1-800-332-5368. Fax: Send a fax to 1-800-237-9080.

Include:

– your name, shipping address and telephone number, – credit card type, number, expiration date and your signature, – order part number and quantity.

Internet: Visit our web site: http://www.panasonic.com/store

(for customers in the U.S.A. ONLY)

If you have any questions about internet orders, please contact us at:

/2" × 229')

E-mail: panasonicdirect@panasonic.com Telephone: 1-866-888-2929

For Fax Advantage assistance, call 1-800-435-7329.

Page 8

Finding the Controls

Location of controls

{{{{TONE}}}}

AAAA

To change from pulse to tone temporarily during dialing when your line has rotary pulse services.

{{{{

CALLER IQ

BBBB

To use the Caller IQ feature (page 81).

Display

CCCC

{{{{

RECEIVE MODE

DDDD

To change the receiving mode.

{{{{

LOWER

EEEE

To select stations 6–10 for one-touch dial (page 34, 38, 46).

{{{{

HELP

FFFF

To print a quick reference (page 28).

{{{{

CALLER ID

GGGG

To use caller ID service (page 40, 42).

{{{{

FLASH

HHHH

To access special telephone services such as call waiting or for transferring extension calls.

{{{{

REDIAL/PAUSE

IIII

To redial the last number dialed.

To insert a pause during dialing.

{{{{

MUTE

JJJJ

To mute your voice to the other party during a conversation. Press this button again to resume the conversation.

}}}}

BC E

KKKK

LLLL

MMMM

NNNN

OOOO

PPPP

QQQQ

NOP

{{{{MONITOR}}}}

To initiate dialing without lifting the handset.

One-touch keys

To use one-touch dial (page 34, 38, 46).

To transmit to multiple entries (page 47,

50).

{{{{

NAVIGATOR, VOLUME

To adjust volume (page 29).

To search for a stored name (page 38,

46).

To select the features or feature settings during programming (page 58, 59).

To navigate to the next operation.

{{{{

}}}}

To initiate or exit programming.

}}}}

COPY

To initiate copying (page 55).

}}}}

STOP

To stop an operation or cancel programming.

FAX/START, SET

To initiate fax transmission or reception.

To store a setting during programming.

}}}}

For Fax Advantage assistance, call 1-800-435-7329.

Page 9

Overview

Front view

Finding the Controls

Handset

AAAA

Document guides

BBBB

Paper tray

CCCC

Document tray

DDDD

Recording paper entrance

EEEE

Recording paper exit

FFFF

Tension plate

GGGG

Front cover

HHHH

Document exit

IIII

Document entrance

JJJJ

Back cover open button

KKKK

Back cover

LLLL

Rear view

Power inlet

AAAA

Telephone line jack

BBBB

External telephone jack

CCCC

Speaker

DDDD

For Fax Advantage assistance, call 1-800-435-7329.

Page 10

Installation

Ink film

Open the front cover by pulling up the center part.

Center part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Open the back cover.

Back cover

Insert the gear of blue core of the front ink film roll into the left slot of the unit ( Insert the rear ink film roll (

Gear of blue core

Left slot

Rear ink film roll

Back cover open lever (green)

Front ink film roll

For Fax Advantage assistance, call 1-800-435-7329.

Page 11

Installation

Turn the gear of blue core in the direction of the arrow.

Gear of blue core

Ink film

Make sure that the ink film is wrapped around the blue core at least once.

Correct

Close the back cover securely by pushing down on the dotted area at both ends ( Close the front cover securely (

Front cover

Note:

The ink film is safe to touch, and will not rub off on your hands like carbon paper.

Dotted area

Back cover

Incorrect

Blue core

The ink film is not wrapped around the blue core.

1 turn

Tight

Slack

Reverse

For Fax Advantage assistance, call 1-800-435-7329.

Page 12

Installation

Paper tray

The included paper tray is for letter size recording paper. Insert tabs on the paper tray into slots on the back of the unit.

Paper tray

Tabs

Slots

Note:

Do not place the unit in an area where the paper tray may be obstructed (i.e. by a wall etc.).

To use legal size paper

Please purchase a legal paper tray, Model No. KX-FA52 (page 7) and install it.

KX-FA52 Legal paper tray

For Fax Advantage assistance, call 1-800-435-7329.

Page 13

Installation

Document tray

Attach the document tray into the slots on the recording paper exit.

The recording paper will be ejected from the top of the unit after printing. The document tray prevents the printed paper from curling.

Document tray

Slots

Handset

Connect the handset cord.

Handset cord

Printed paper

For Fax Advantage assistance, call 1-800-435-7329.

Page 14

Installation

Recording paper

Letter or legal size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m page 85. For superior results, we recommend Hammermill paper, please install a legal paper tray (page 12).

Fan the stack of paper to prevent a paper jam.

Pull the tension plate forward and hold open while inserting the paper.

to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications on

To add paper

1. Pull the tension plate forward and hold open

2. Add paper to the stack of paper you removed

3. Fan the stack of paper.

4. Pull the tension plate forward and hold open

Jet Print paper. If you use legal size

while removing all of the installed paper.

and straighten.

while inserting the paper.

Tension plate

Tab

The paper should not be over the tab.

If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Correct

Side to be printed face down.

Recording paper entrance

Tension plate

Incorrect

Stack of paper

For Fax Advantage assistance, call 1-800-435-7329.

Page 15

Connections and Setup

Selecting the way to use your fax machine

You may already have other devices such as telephone or telephone answering machine besides the fax machine. You may use them in the same room or different room. Depending on your situation, select the way you prefer to use your fax machine. – Case 1:

Receives faxes and phone calls (on answering machine) on a single line (one phone number) (page 16)

– Case 2:

One line used for fax only (page 18)

– Case 3:

Fax machine and telephone share a single line (one phone number); Fax seldom used (page 20)

– Case 4:

Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring) (page 22)

– Case 5:

Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) (page 24)

– Case 6:

Computer with MODEM and fax machine share a single line (one phone number) (page 26)

Connecting to a telephone line jack and power outlet

Connect to LINE

Line surge

( )

Telephone line cord

Power cord

protector

To a power outlet (120 V, 60 Hz)

Power surge

( )

protector

To a single telephone line jack (RJ11C)

Using surge protectors

The warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Note:

To avoid malfunction, do not position fax machine near appliances such as TVs or speakers which generate an intense magnetic field.

If any other device is connected on the same line, this unit may disturb the network condition of the device.

Caution:

LLLL

When you operate this product, the power outlet should be near the product and easily accessible.

For Fax Advantage assistance, call 1-800-435-7329.

Page 16

Connections and Setup

Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone number)

Your situation

You wish to use the fax machine and your answering machine in the same room.

Telephone wiring image in house or office

Single telephone line (1 phone number)

Fax machine

Answering machine

Connections

Telephone line cord

Power cord

Remove the stopper.

Answering machine (Not included)

To a single telephone line jack

To a power outlet

For Fax Advantage assistance, call 1-800-435-7329.

Page 17

Connections and Setup

How to set up

{RECEIVE MODE}

{+}{-}

{FAX/START}

Set the fax machine to FAX ONLY mode by

pressing following is displayed.

Press

setting to 5 and press

Turn on your answering machine.

Adjust a ring setting of the answering

machine less than 4.

{{{{

RECEIVE MODE

FAX ONLY MODE 3 RINGS

The display will show the number of rings before the fax machine answers a call in FAX ONLY mode.

{{{{++++}}}}

This will allow the answering machine to answer the call first.

{{{{----}}}}

to change the ring

{{{{

SET

}}}}

until the

FAX

TEL

}}}}

{SET}

How to receive calls

At first your answering machine will pick up the call.

If the call is a phone call, the answering machine will record voice message automatically.

If a fax calling tone is detected, the answering machine will be disconnected and the call will be switched to the fax machine. The fax machine will receive a fax automatically.

If the answering machine is turned off

The fax machine will ring 5 times and receive a fax automatically.

With the fax machine

1. When the fax machine rings, lift the handset

of the fax machine.

2. When document reception is required, a fax calling tone (slow beep) is heard, or no sound

{{{{

is heard, press

3. Replace the handset.

The fax machine will start reception.

With an extension telephone

1. When the extension telephone rings, lift the

handset of the extension telephone.

2. When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press activation code) firmly.

3. Replace the handset.

The fax machine will start reception.

Note:

You can change the fax activation code in feature #41 (page 62).

FAX/START

{{{{****}}}}{{{{####}}}}{{{{9}}}}

}}}}

(pre-selected fax

For Fax Advantage assistance, call 1-800-435-7329.

Page 18

Connections and Setup

Case 2: One line used for fax only

Your situation

You wish to use the fax machine only for fax reception/transmission.

Telephone wiring image in house or office

Single telephone line (1 phone number)

Fax machine

Connections

Telephone line cord

Power cord

Connect to LINE.

To a single telephone line jack

To a power outlet

For Fax Advantage assistance, call 1-800-435-7329.

Page 19

Connections and Setup

How to set up

{RECEIVE MODE}

{+}{-}

Set the fax machine to FAX ONLY mode by

pressing following is displayed.

{{{{

RECEIVE MODE

FAX ONLY MODE 3 RINGS

The display will show the number of rings before the fax machine answers a call in FAX ONLY mode.

}}}}

until the

FAX

TEL

How to receive calls

Just leave it. When the other party sends a fax, the fax machine will receive it automatically.

{SET}

{{{{++++}}}}

Press

setting to 2 and press

{{{{----}}}}

to change the ring

{{{{

SET

}}}}

For Fax Advantage assistance, call 1-800-435-7329.

Page 20

Connections and Setup

Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used

Your situation

You wish to use the fax machine and an extension telephone in a different room. Most incoming calls are phone calls and the fax machine is seldom used for fax reception.

Telephone wiring image in house or office

Room

Extension telephone

Room

Fax machine

Single telephone line (1 phone number)

Connections

Telephone line cord

Power cord

Connect to LINE.

To a single telephone line jack

To a power outlet

For Fax Advantage assistance, call 1-800-435-7329.

Page 21

Connections and Setup

How to set up

{RECEIVE MODE}

{FAX/START}

Set the fax machine to TEL mode by pressing

{{{{

RECEIVE MODE

displayed.

}}}}

until the following is

TEL MODE

FAX

TEL

How to receive calls

You can receive a fax with the fax machine and an extension telephone.

With the fax machine

1. When the fax machine rings, lift the handset

of the fax machine.

2. When document reception is required, a fax calling tone (slow beep) is heard, or no sound

{{{{

is heard, press

3. Replace the handset.

The fax machine will start reception.

With an extension telephone

1. When the extension telephone rings, lift the

handset of the extension telephone.

2. When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press activation code) firmly.

3. Replace the handset.

The fax machine will start reception.

Note:

You can change the fax activation code in feature #41 (page 62).

FAX/START

{{{{****}}}}{{{{####}}}}{{{{9}}}}

}}}}

(pre-selected fax

For Fax Advantage assistance, call 1-800-435-7329.

Page 22

Connections and Setup

Case 4: Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring)

Your situation

You wish to use the fax machine and your answering machine in a different room and receive faxes and phone calls automatically. You must get another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to Distinctive Ring service at your local telephone company.

Distinctive Ring service may be called Identa Ring service. The name of service depends on the telephone company.

Telephone wiring image in house or office

2 numbers example

Room

Single telephone line (2 phone numbers)

Connections

Telephone line cord

Power cord

Connect to LINE.

To a single telephone line jack

To a power outlet

Answering machine

Telephone No. (555-1111)

Fax machine

Facsimile No. (555-1333)

For Fax Advantage assistance, call 1-800-435-7329.

Page 23

Connections and Setup

How to set up

Subscribe to Distinctive Ring service at

your local telephone company to get a new phone number.

Turn on the Distinctive Ring in feature #31

(page 53).

The display shows the following and you cannot change the receiving mode while the Distinctive Ring feature is activated.

FAX

TEL

How to receive calls

If the number assigned for phone calls is called, the fax machine and answering machine will ring and then the answering machine will record voice message automatically. If the number assigned for fax is called, the fax machine and answering machine will ring and then the fax machine will start fax reception automatically.

If you subscribe for three or more phone numbers in a single telephone line

You will get phone numbers and each phone number has a different ring pattern. To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).

For Fax Advantage assistance, call 1-800-435-7329.

Page 24

Connections and Setup

Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring)

Your situation

You have already subscribed to voice mail service and also wish to receive a fax automatically. You must get another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to a Distinctive Ring service at your local telephone company.

Distinctive Ring service may be called Identa Ring service. The name of service depends on the telephone company.

Telephone wiring image in house or office

2 numbers example

Room

Extension telephone (555-1111)

Room

Fax machine (555-1111)

Single telephone line (2 phone numbers)

Connections

Telephone line cord

Power cord

Connect to LINE.

To a single telephone line jack

To a power outlet

Telephone company service

Voice mail

(555-1333)

For Fax Advantage assistance, call 1-800-435-7329.

Page 25

Connections and Setup

How to set up

Subscribe to Distinctive Ring service at

your local telephone company to get a new fax number.

You do not need to apply to a voice mail service for the new number.

Turn on the Distinctive Ring, feature #31

(page 53).

The display shows the following and you cannot change the receiving mode while the Distinctive Ring is activated.

FAX

TEL

How to receive calls

If the number assigned for phone calls is called, the voice message will be recorded in voice mail service. If the number assigned for fax is called, the fax machine will ring. If an extension telephone is connected on the same line, it will also ring. Then the fax machine will start fax reception automatically.

If you subscribe for three or more phone numbers in a single telephone line

For Fax Advantage assistance, call 1-800-435-7329.

Page 26

Connections and Setup

Case 6: Computer with MODEM and fax machine share a single line (one phone number)

Your situation

You wish to use a computer connected via MODEM and the fax machine on a single telephone line. The fax machine and the computer are in the same room and you don’t want the computer to answer the incoming call automatically.

Telephone wiring image in house or office

Single telephone line (1 phone number)

ComputerFax

machine

Connections

Telephone line cord

Power cord

Remove the stopper.

Computer

To a single telephone line jack

To a power outlet

For Fax Advantage assistance, call 1-800-435-7329.

Page 27

Connections and Setup

How to set up

{RECEIVE MODE}

{+}{-}

Set the fax machine to FAX ONLY mode by

pressing following is displayed.

{{{{

RECEIVE MODE

FAX ONLY MODE 3 RINGS

The display will show the number of rings before the fax machine answers a call in FAX ONLY mode. You can change the ring count setting

{{{{++++}}}}

by pressing

{{{{

Press setting.

SET

}}}}

to complete the ring count

{{{{----}}}}

}}}}

until the

FAX

TEL

{SET}

How to receive calls

When receiving calls, the fax machine will automatically answer all calls and only receive fax documents.

Note:

If you use your computer as an answering machine, please refer to “Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone number)”.

When the fax machine is using the telephone line (ex. during phone calls, fax sending/receiving), telephone line is busy and MODEM cannot be used.

When the PC is using the telephone line, the following will be displayed:

EXT. IN USE

Do not use the fax machine while the message is displayed, or else the PC activities could be disturbed.

Confirm the automatic answer feature on

the computer is set to “OFF”.

For Fax Advantage assistance, call 1-800-435-7329.

Page 28

Help Button

Help function

You can print a quick reference for assistance as follows.

{HELP}

{<}{>}

{{{{

}}}}

Press

Press displayed.

1. How to set the date, time, your logo and

2. How to program the features.

3. How to store names and telephone

4. Help with problems sending/receiving

5. How to use the copier function.

6. Frequently asked questions and

7. Explanation of error messages shown

HELP

PRESS NAVI.[( )] & SET

{{{{<<<<}}}}

fax number.

numbers in the directory and how to dial them.

faxes.

answers.

on the display.

{{{{>>>>}}}}

until the desired item is

QUICK SET UP

FEATURE LIST

Volume

Adjusting volume

Volume

{+}{-}

{SET}

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press

To turn the ringer off

1. Press

2. Press

While the ringer volume is set to off

When a call is received, the unit will not ring and will display the following.

Ringer pattern

You can select the ringer pattern (feature #17 on page 60). The ringer pattern you selected will sound when the unit receives a call.

{{{{----}}}}

repeatedly until the following is

displayed.

{{{{

}}}}

SET

To turn the ringer back on, press

{{{{++++}}}}

RINGER OFF= OK? YES:SET/NO:STOP

INCOMING CALL

{{{{----}}}}

RINGER OFF

{{{{++++}}}}

Handset receiver volume

5 levels (high to low) are available.

{{{{++++}}}}

While using the handset, press

Monitor volume

8 levels (high to low) are available.

{{{{++++}}}}

While using the monitor, press

For Fax Advantage assistance, call 1-800-435-7329.

{{{{----}}}}

Page 30

Initial Programming

Date and time, your logo and fax number

You should program the date and time, your logo and fax number. This information will be printed

on each page transmitted from your unit.

Setting the date and time

{SET}

PRESS SET

{MENU}

{<}{>}{+}{-}

{{{{MENU}}}}

Press

{{{{<<<<}}}}

Press displayed.

{{{{

Press

SET

Cursor (|) will appear on the display.

}}}}

SYSTEM SET UP PRESS NAVI.[( )]

{{{{>>>>}}}}

until the following is

SET DATE & TIME

Note:

You can enter the number by pressing or

{{{{>>>>}}}}

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

Press incorrect number, and make the correction.

If you have registered with openLCR service

The date and time will be automatically set. Do not change the date and time setting yourself.

{{{{

}}}}

Press

SET

The next feature will be displayed.

{{{{

{{{{----}}}}

in steps 4 and 5. In this case, press

to move the cursor.

{{{{<<<<}}}}

}}}}

{{{{>>>>}}}}

to move the cursor to the

{{{{++++}}}}

M:|01/D:01/Y:02 TIME: 12:00AM

Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad.

Example: August 10, 2002

{{{{0}}}}{{{{8}}}} {{{{1}}}}{{{{0}}}} {{{{0}}}}{{{{2}}}}

Press

M:08/D:10/Y:02 TIME: |12:00AM

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad.

{{{{****}}}}

Press

Example: 10:15PM

1. Press

2. Press

to select “AM” or “PM”.

{{{{1}}}}{{{{0}}}} {{{{1}}}}{{{{5}}}}

M:|08/D:10/Y:02 TIME: 10:15AM

{{{{****}}}}

until “PM” is displayed.

M:|08/D:10/Y:02 TIME: 10:15PM

For Fax Advantage assistance, call 1-800-435-7329.

Page 31

Setting your logo

The logo can be your company, division or name.

{MENU}

{FLASH}

(Hyphen)

{MUTE}

(Insert)

{<}{>}{+}{-}

{SET}

{STOP}

(Delete)

Initial Programming

{{{{

Press

The next feature will be displayed.

Press

Note:

You can enter your logo by pressing

{{{{----}}}}

in step 4. In this case, press

move the cursor (see page 32 for details).

To change capital or lower-case letters

Pressing the lower-case alternately.

1. Press

2. Press

{{{{2}}}}

{{{{4}}}}

}}}}

SET

{{{{

}}}}

{{{{####}}}}

key will change to capital or

2 times.

LOGO=|B

3 times.

LOGO=B|I

{{{{>>>>}}}}

{{{{++++}}}}

{{{{

Press

{{{{<<<<}}}}

Press

displayed.

{{{{

Press

Enter your logo, up to 30 characters, using

the dial keypad. See page 32 for details.

Example: “Bill”

1. Press

Cursor (|) will appear on the display.

2. Press

}}}}

SET

{{{{2}}}}

{{{{4}}}}

}}}}

SYSTEM SET UP PRESS NAVI.[( )]

{{{{>>>>}}}}

until the following is

YOUR LOGO

LOGO=

2 times.

LOGO=|B

6 times.

LOGO=B|i

PRESS SET

{{{{####}}}}

{{{{5}}}}

{{{{<<<<}}}}

{{{{

MUTE

LOGO=B|i

3 times.

LOGO=Bi|l

{{{{>>>>}}}}

to move the cursor to the

{{{{>>>>}}}}

to move the cursor to the

{{{{>>>>}}}}

to move the cursor to the

}}}}

to insert a space and enter

{{{{

STOP

3. Press

4. Press

To correct a mistake

{{{{<<<<}}}}

Press incorrect character, and make the correction.

To delete a character

{{{{<<<<}}}}

Press character you want to delete and press

To insert a character

1. Press

position to the right of where you want to insert the character.

2. Press the character.

}}}}

{{{{5}}}}

3. Press

4. Press

next space and press

6 times.

{{{{>>>>}}}}

to move the cursor to the

LOGO=Bi|l

{{{{5}}}}

6 times.

LOGO=Bil|l

For Fax Advantage assistance, call 1-800-435-7329.

Page 32

Initial Programming

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Keys Characters

{{{{1}}}}

{{{{2}}}}

{{{{3}}}}

{{{{4}}}}

{{{{5}}}}

{{{{6}}}}

{{{{7}}}}

{{{{8}}}}

{{{{9}}}}

{{{{0}}}}

{{{{####}}}}

{{{{

FLASH

{{{{

MUTE

{{{{

STOP

{{{{>>>>}}}}

{{{{<<<<}}}}

1[ ] { } +– /=,._`:;?|

ABCab c2

DEF d e f 3

GHI g h i 4

JKLj kl 5

MNOmn o 6

PQRSpqr s 7

TUVt uv 8

WXYZwxyz9

0( ) <>! " #$%&¥

To change capital or lower-case letter.

}}}}

Hyphen button (To insert a hyphen.)

Insert button (To insert one character or one space.)

Delete button (To delete a character.)

The cursor is moved to the right. To enter another character using the same number key, move the cursor to the next space.

The cursor is moved to the left.

@^ ’ →

{{{{----}}}}

{{{{++++}}}}

To select characters using

Instead of pressing the dial keys, you can select

{{{{++++}}}}

characters using

{{{{++++}}}}

1. Press is displayed.

2. Press space.

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

{{{{>>>>}}}}

to move the cursor to the next

{{{{----}}}}

until the desired character

{{{{----}}}}

Display order of characters

Capital

alphabet

: Pressing {+}

Number

: Pressing {-}

Symbol

Lower-case

alphabet

For Fax Advantage assistance, call 1-800-435-7329.

Page 33

Initial Programming

Setting your fax number

{MENU}

{FLASH}

(Hyphen)

Press

displayed.

{{{{

{{{{<<<<}}}}

{<}{>}{+}{-}

}}}}

{{{{>>>>}}}}

{STOP}

(Delete)

SYSTEM SET UP PRESS NAVI.[( )]

until the following is

YOUR FAX NO.

PRESS SET

{SET}

To correct a mistake

{{{{<<<<}}}}

Press incorrect number, and make the correction.

To delete a number

{{{{<<<<}}}}

Press number you want to delete and press

{{{{>>>>}}}}

to move the cursor to the

{{{{>>>>}}}}

to move the cursor to the

{{{{

STOP

}}}}

{{{{

Press

Enter your fax number, up to 20 digits,

using the dial keypad.

Press

The next feature will be displayed.

Press

Note:

You can enter your fax number by pressing

{{{{++++}}}}

to move the cursor.

{{{{****}}}}

The and the

Example: +234 5678

Press

{{{{****}}}}{{{{2}}}}{{{{3}}}}{{{{4}}}}{{{{####}}}}{{{{5}}}}{{{{6}}}}{{{{7}}}}{{{{8}}}}

To enter a hyphen in a telephone number,

{{{{

press

}}}}

SET

NO.=

Example: NO.=1234567

{{{{

}}}}

SET

{{{{

{{{{----}}}}

{{{{####}}}}

FLASH

}}}}

button replaces the digit with a “+”

in step 4. In this case, press

button replaces it with a space.

}}}}

{{{{>>>>}}}}

For Fax Advantage assistance, call 1-800-435-7329.

Page 34

Automatic Dialing

Telephone

Storing names and telephone numbers into one-touch dial

For rapid access to frequently dialed numbers, the unit provides 10 entries for one-touch dial.

Station 1 can be used alternatively as broadcast key (page 47).

{LOWER}

Station keys

Enter the telephone number, up to 30 digits, using the dial keypad.

Example: <S01>=1114497

If you want to enter a hyphen, press

{{{{

FLASH

}}}}

{FLASH}

(Hyphen)

{{{{

Press following is displayed.

Select the desired station key.

For station 1:

1. Press station 1.

2. Press

For stations 2–5:

Press one of the station keys.

For stations 6–10:

Press station keys.

{{{{

LOWER

{<}{>}

}}}}

repeatedly until the

{{{{

}}}}

SET

}}}}

, then press one of the

{SET}

{STOP}

(Delete)

{MENU}

DIRECTORY SET PRESS STATION OR

DIRECTORY SET PRESS NAVI.

STATION 1 DIAL MODE [±]

Press

{{{{

SET

}}}}

REGISTERED

DIRECTORY SET PRESS STATION OR

DIRECTORY SET PRESS NAVI.

To program other entries, repeat steps 2 to 6.

Helpful hint:

You can confirm the stored entries in the telephone number list (page 80).

Note:

A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

Press incorrect character/number, and then make the correction.

To delete a character/number

Press character/number you want to delete, and press

{{{{

STOP

Press

{{{{<<<<}}}}

}}}}

{{{{

STOP

}}}}

to exit the program.

{{{{>>>>}}}}

to move the cursor to the

{{{{>>>>}}}}

to move the cursor to the

Enter the name, up to 10 characters (see page 32 for instructions).

Press

Example: NAME=John

{{{{

}}}}

SET

Example: <S01>=

STORE:PRESS SET

Page 35

Automatic Dialing

Storing names and telephone numbers into navigator directory

For rapid access to frequently dialed numbers, the unit provides the navigator directory (80 entries).

{MENU}

{FLASH}

(Hyphen)

{{{{MENU}}}}

Press following is displayed.

{<}{>}

{STOP}

(Delete)

repeatedly until the

DIRECTORY SET PRESS STATION OR

DIRECTORY SET PRESS NAVI.

{{{{>>>>}}}}

Press

Enter the name, up to 10 characters (see page 32 for instructions).

Press

Enter the telephone number, up to 30 digits, using the dial keypad.

If you want to enter a hyphen, press

{{{{

NAME= STORE:PRESS SET

Example: NAME=Alice

{{{{

}}}}

SET

Example: NO.=5552233

FLASH

}}}}

STORE:PRESS SET

NO.=

{SET}

Press

{{{{

SET

}}}}

REGISTERED

NAME= STORE:PRESS SET

To program other entries, repeat steps 3 to 6.

Helpful hint:

For your convenience, HELP-FAX (1-800435-7329) has been pre-programmed. If you cannot solve a problem, call using this entry (page 38). If unnecessary, you can erase it (page 37).

You can confirm the stored entries in the telephone number list (page 80).

Note:

When the following is displayed in step 6, you can store only 5 more entries.

If there is no space to store new entries, the following is displayed in step 6. Erase unnecessary entries (page 37).

A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

Press incorrect character/number, and then make the correction.

To delete a character/number

Press character/number you want to delete, and press

{{{{

STOP

Press

{{{{<<<<}}}}

}}}}

{{{{

}}}}

to exit the program.

REGISTERED

SPACE= 5 DIRS.

REGISTERED

DIRECTORY FULL

{{{{>>>>}}}}

to move the cursor to the

{{{{>>>>}}}}

to move the cursor to the

Page 36

Automatic Dialing

Editing a stored entry

{MENU}

Edit the telephone number. For further details, see page 35.

{>}{+}{-}

{{{{>>>>}}}}

Press

Confirm that there are no documents in the document entrance.

Press displayed.

DIRECTORY [+ -]

{{{{++++}}}}

{{{{----}}}}

Example: Mary

until the desired entry is

0123456

{SET}

Mary EDIT:PRESS MENU

Press

{{{{

}}}}

Example: NAME=Mary

EDIT=

DELETE=#

Press

{{{{

SET

}}}}

REGISTERED

{{{{****}}}}

Press

If you do not need to edit the name, skip to step 6.

Edit the name (see page 32 and page 35 for instructions).

Press

If you do not need to edit the telephone number, skip to step 8.

Example: NAME=Mary

{{{{

}}}}

SET

Example: NO.=0123456

STORE:PRESS SET

Page 37

Erasing a stored entry

{MENU}

Automatic Dialing

{>}{+}{-}

{{{{>>>>}}}}

Press

Confirm that there are no documents in the document entrance.

Press displayed.

DIRECTORY [+ -]

{{{{++++}}}}

{{{{----}}}}

Example: Peter

until the desired entry is

9876543

{SET}

{STOP}

Peter EDIT:PRESS MENU

{{{{MENU}}}}

Press

Example: NAME=Peter

{{{{####}}}}

Press

To cancel erasing, press

EDIT=

DELETE OK? YES:SET/NO:STOP

DELETE=#

{{{{

STOP

}}}}

{{{{

}}}}

Press

SET

DELETED

The stored name and number are erased.

Page 38

Automatic Dialing

Making a phone call using one-touch dial and navigator directory

Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (page 34, 35).

Using one-touch dial

Station keys

{MONITOR}

{>}{+}{-}

{STOP}

{{{{

Press

Select the desired station key.

For stations 1–5:

Press the desired station key.

For stations 6–10:

Press station key.

MONITOR

{{{{

LOWER

The unit will start dialing automatically.

}}}}

, then press the desired

}}}}

{LOWER}

or lift the handset.

TEL= PRESS STATION OR

TEL= PRESS NAVI. [)]

Using the directory

{{{{>>>>}}}}

Press

Confirm that there are no documents in the document entrance.

Press displayed.

DIRECTORY [+ -]

{{{{++++}}}}

{{{{----}}}}

Example: Lisa

until the desired entry is

2233445

Lisa EDIT:PRESS MENU

If the desired name has not been stored,

{{{{

press manually.

To search for a name by initial

Example: “Lisa”

1. Press

2. Press

3. Press

initial “L” is displayed (see the character table on page 32).

4. Press

L L

{{{{

Press

MONITOR

The unit will start dialing automatically.

{{{{>>>>}}}}

{{{{++++}}}}

{{{{5}}}}

repeatedly until any name with the

To search for symbols (not letters or numbers), press

{{{{++++}}}}

until “Lisa” is displayed. To stop the search, press To make a call, press the handset.

}}}}

STOP

and dial the number

}}}}

or lift the handset.

{{{{----}}}}

to enter the directory.

{{{{****}}}}

{{{{

STOP

MONITOR

}}}}

or lift

Page 39

Caller ID

Caller ID service from your phone company

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Change the following ring setting to 2 or more rings beforehand.

– FAX ring setting (feature #06 on page 60)

How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller. The unit will automatically store the caller information (name, telephone number and the time of the call). You can view the caller information (page 40) and print the caller ID list (page 80).

Note:

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

If the unit cannot receive caller information, the following will be displayed: – The caller dialed from an area which does

not provide Caller ID service:

OUT OF AREA

– The caller requested not to send caller

information:

PRIVATE CALLER

– The caller made a long distance call:

LONG DISTANCE

To confirm caller information using the Caller ID list

The unit will store information for the most recent 30 callers.

– To print manually, see page 80. – To print automatically after every 30 new

calls, activate feature #26 (page 61).

Page 40

Caller ID

Viewing and calling back using caller information

You can easily view caller information and call back.

Important:

LLLL

Calling back will not be possible in the following cases:

– The telephone number includes data other than numbers (i.e. – The caller information does not include a telephone number.

To change the display of the caller information

{{{{CALLER ID}}}}

Press

FACE DOWN

Check mark (,) on the display means the call

{MONITOR}

{+}{-}

{STOP}

{{{{CALLER ID}}}}

Press

Example: 2 NEW CALLS

{{{{++++}}}}

Press caller information. Press information.

Press back the displayed party.

The unit will start dialing automatically.

To send a fax insert the document FACE DOWN and press

{{{{

to search from the most recent

{{{{----}}}}

to search from the oldest caller

{{{{

MONITOR

FAX/START

{CALLER ID}

{FAX/START}

PRESS NAVI.[+ -]

}}}}

or lift the handset to call

}}}}

has already been viewed or answered.

To stop viewing

{{{{STOP}}}}

Press

To edit the telephone number for calling back

{{{{****}}}}

Press you press changed as follows:

1. 1 - Area code - Local telephone number (“1” added)

2. Local telephone number (area code omitted)

3. Area code - Local telephone number

4. 1 - Local telephone number (“1” added and

area code omitted)

Display while viewing

When the unit could not receive a name:

repeatedly after step 2. Each time

{{{{****}}}}

**** or #).

repeatedly after step 2.

Example: SAM LEE

11:20AM Jul 20

1345678901 11:20AM Jul 20

after step 2.

, the telephone number will be

NO NAME RCVD

When no calls have been received:

NO CALLER DATA

Page 41

Erasing caller information

Caller ID

Erasing all caller information

{SET}

{STOP}

PRESS SET

{{{{

STOP

}}}}

, then

{{{{

Press following is displayed.

Press

{{{{

SET

{{{{

SET

To cancel erasing, press

{{{{

{{{{SET}}}}

{{{{

STOP

{MENU}

}}}}

repeatedly until the

CALLER SET UP

}}}}

CALL LIST ERASE

}}}}

ALL ERASE OK? YES:SET/NO:STOP

}}}}

ERASE COMPLETED

}}}}

to exit the program.

Erasing specific caller information

{CALLER ID}

{STOP}

{<}{+}{-}

{{{{CALLER ID}}}}

Press

Example: 2 NEW CALLS

{{{{++++}}}}

Press displayed.

Press

To cancel erasing, press

Press

To erase other entries, repeat step 2 to

Example: SAM LEE

{{{{<<<<}}}}

{{{{

}}}}

SET

PRESS NAVI.[+ -]

{{{{----}}}}

until the desired entry is

12:10AM Jul 20

DELETE OK? YES:SET/NO:STOP

{{{{STOP}}}}

DELETED

{SET}

Press

{{{{

STOP

}}}}

to exit the program.

Page 42

Caller ID

Storing caller information into one-touch dial and navigator directory

Important:

LLLL

This feature is not available in the following cases:

– The telephone number includes data other than numbers (i.e. – The caller information does not include a telephone number.

**** or #).

{{{{CALLER ID}}}}

Press

Example: 2 NEW CALLS

{{{{++++}}}}

Press displayed.

Example: SAM LEE

{{{{

Press

Example: SAM LEE

Station keys

{MENU}

{<}{>}{+}{-}

PRESS NAVI.[+ -]

{{{{----}}}}

until the desired entry is

11:50AM Apr 14

}}}}

PRESS STATION OR

SAM LEE PRESS NAVI.

{LOWER}

{CALLER ID}

{SET}

For stations 2–5:

1. Press the desired station key.

2. Press

For stations 6–10:

1. Press

2. Press

For navigator directory:

1. Press

2. Press

Press

Note:

You can confirm the stored entries in the telephone number list (page 80).

The unit can only store a name of up to 10 characters long.

To edit a name and number, see page 36.

If you enter a new entry into a station key, the previous entry will be replaced.

{{{{

}}}}

SET

{{{{LOWER}}}}

desired station key.

{{{{

SET

{{{{<<<<}}}}

Example: NAME=SAM LEE

{{{{SET}}}}

Example: NO.=1345678

{{{{

}}}}

SET

, then press the

}}}}

{{{{>>>>}}}}

STORE:PRESS SET

REGISTERED

Select the station key or navigator directory.

For station 1:

1. Press station 1.

STATION 1 DIAL MODE [±]

{{{{

}}}}

2. Press

3. Press

SET

Example: NAME=SAM LEE

{{{{

SET

Example: <S01>=134567

STORE:PRESS SET

}}}}

Page 43

Fax

Sending a fax manually

Document guides

FACE DOWN

{+}{-}

{MONITOR}

{REDIAL/PAUSE}

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

If necessary, press to select the desired resolution.

{FAX/START}

{STOP}

STANDARD

PRESS NAVI.[+ -]

{{{{++++}}}}

{{{{----}}}}

repeatedly

Sending Faxes

Start sending.

When a fax tone is heard:

{{{{

Press

When the other party answers your call:

Lift the handset and ask them to press their start button. When the fax tone is heard, press

To select the resolution

Select the desired resolution according to the type of document. – “STANDARD”: For printed or typewritten

originals with normal-sized characters.

– “FINE”: For originals with small printing. – “SUPER FINE”: For originals with very small

printing. This setting only works with other compatible fax machines.

– “PHOTO”: For originals containing

photographs, shaded drawings, etc.

Using the “FINE”, “SUPER FINE” or “PHOTO” setting will increase transmission

time.

If the resolution setting is changed during feeding, it will be effective from the next sheet.

FAX/START

{{{{FAX/START}}}}

}}}}

CONNECTING.....

STANDARD [±]

{{{{

Press

Dial the fax number.

MONITOR

Example:

}}}}

TEL= PRESS STATION OR

TEL= PRESS NAVI. [)]

TEL=5678901

To redial the last number

{{{{

Press

REDIAL/PAUSE

If the line is busy, the unit will automatically redial the number up to 2 times.

During redial, the following will be displayed.

To cancel redialing, press

}}}}

WAITING REDIAL

{{{{

STOP

}}}}

Page 44

Sending Faxes

To transmit more than 10 pages at a time

Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit.

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

2. Insert the document.

{{{{

3. Press

FAX/START

Sending from memory (Quick scan feature)

You can scan the document into memory before sending. To use this feature, activate feature #34 on page 61.

1. Insert the document.

2. Enter the fax number.

{{{{

3. Press

The document will be fed into the unit and scanned into memory. The unit will then transmit the data. If the document exceeds the memory capacity, sending will be canceled and this feature will be turned off automatically. Transmit the entire document manually.

FAX/START

}}}}

To stop transmission

{{{{

Press

STOP

}}}}

Sending report for confirmation

This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (page 60). For the communication message in the result column, see page 64.

Journal report

The unit stores the 30 most recent fax communication results. To print manually, see page 80. To print automatically after every 30 new fax communications, activate feature #22 (page 61). For the communication message in the result column, see page 64.

Page 45

Sending Faxes

Documents you can send

Minimum size Maximum size Effective scanning area Document weight

Single sheet:

to 90 g/m

to 75 g/m

128 mm

(5")

128 mm

600 mm

(23

Scanned

area

2 mm

45 g/m (12 lb. to 24 lb.)

Multiple sheets: 60 g/m (16 lb. to 20 lb.)

216 mm

/2")

Note:

Remove clips, staples or other similar fasteners.

Do not send the following types of documents: (Use copies for fax transmission.)

– Chemically treated paper such as carbon or carbonless duplicating paper – Electrostatically charged paper – Badly curled, creased or torn paper – Paper with a coated surface – Paper with a faint image – Paper with printing on the opposite side that can be seen through the other side (i.e. newspaper)

Check that ink, paste or correction fluid has dried completely.

To transmit the document with a width of less than standard letter size (216 mm), we recommend using a copy machine to copy the original document onto letter-sized paper, then transmit the copied document.

4 mm 4 mm

208 mm (8 3/16")

Document width 216 mm (8 1/2")

Page 46

Sending Faxes

Sending a fax using one-touch dial and navigator directory

Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (page 34, 35).

Fax auto redial

If the line is busy or if there is no answer, the unit

Document guides

FACE DOWN

will automatically redial the number up to 2 times.

This feature is also available for delayed transmission (feature #25 on page 61).

During redial, the following will be displayed.

WAITING REDIAL

Station keys

{<}{>}{+}{-}

{STOP}

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

PRESS NAVI.[+ -]

If necessary, press to select the desired resolution (page 43).

Enter the fax number.

Using stations 1–5:

Press the desired station key.

{{{{++++}}}}

{LOWER}

{SET}

STANDARD

{{{{----}}}}

repeatedly

To cancel redialing, press

If your unit does not send a fax

Confirm the stored telephone number on the display and check that the number dialed is answered by the other party’s machine.

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (feature #76 on page 63).

{{{{STOP}}}}

Using stations 6–10:

{{{{

Press station key.

Using navigator directory:

Press to display the desired entry and press

{{{{

LOWER

{{{{<<<<}}}}

}}}}

SET

If the desired name has not been stored in navigator directory, press and dial the number manually.

}}}}

, then press the desired

{{{{>>>>}}}}

, then press

{{{{++++}}}}

{{{{

STOP

{{{{----}}}}

}}}}

Page 47

Sending Faxes

Broadcast transmission

This feature is useful for sending the same document to more than one party (up to 20 entries). First program the entries, then see page 50 for transmission.

The broadcast function utilizes station 1. The one-touch dial function will be canceled.

The broadcast key can accept one-touch dial and navigator entries.

Programming entries into the broadcast memory

{BROADCAST}

Station keys

{LOWER}

Program entries.

Using stations 2–5:

Press the desired station key.

Example: DIR=ANN [01]

Using stations 6–10:

{{{{LOWER}}}}

Press station key.

Using navigator directory:

{{{{++++}}}}

Press displayed and press

STORE:PRESS SET

, then press the desired

{{{{----}}}}

until the desired entry is

{{{{

}}}}

SET

{{{{

Press following is displayed.

Press

Press displayed.

Press

{{{{

BROADCAST

{{{{++++}}}}

{{{{

SET

{+}{-}

{MENU}

}}}}

repeatedly until the

DIRECTORY SET PRESS STATION OR

DIRECTORY SET PRESS NAVI.

}}}}

STATION 1 DIAL MODE [±]

{{{{----}}}}

until the following is

STATION 1 BROADCAST [±]

}}}}

DIR= [00] NAVI.[+ -] & SET

{SET}

{STOP}

Note:

If you program the wrong entry, press

{{{{

Confirm the stored entries by printing a broadcast programming list (page 80).

{{{{

}}}}

Press desired entries.

Press

STOP

SET

after programming all of the

DIRECTORY SET PRESS STATION OR

DIRECTORY SET PRESS NAVI.

{{{{

}}}}

after step 5 to erase the entry.

STOP

}}}}

to exit the program.

REGISTERED

Page 48

Sending Faxes

Adding a new entry into the broadcast memory

Press

{{{{

SET

}}}}

REGISTERED

{MENU}

{>}{+}{-}

{{{{>>>>}}}}

Press

Confirm that there are no documents in the document entrance.

Press displayed.

Press

{{{{++++}}}}

{{{{

DIRECTORY [+ -]

{{{{----}}}}

until the following is

<BROADCAST> EDIT:PRESS MENU

}}}}

BROADCAST ADD=@ DELETE=#

{SET}

{STOP}

Example: Nikki

To add other entries, repeat steps 5 and 6 (up to 20 entries).

{{{{

Press

STOP

13852179365

}}}}

to exit the program.

{{{{****}}}}

Press

you want to add is displayed.

Navigator:

Station 2:

{{{{++++}}}}

{{{{----}}}}

Example: Mary

Example: Peter <S02>

until the desired entry

15843724123

19265532168

Page 49

Erasing a stored entry in the broadcast memory

Press

Sending Faxes

{{{{

}}}}

SET

DELETED

{MENU}

{>}{+}{-}

{{{{>>>>}}}}

Press

Confirm that there are no documents in the document entrance.

Press displayed.

Press

{{{{++++}}}}

{{{{

DIRECTORY [+ -]

{{{{----}}}}

until the following is

<BROADCAST> EDIT:PRESS MENU

}}}}

BROADCAST ADD=@ DELETE=#

{SET}

{STOP}

Example: Bob

To erase other entries, repeat steps 5 to

{{{{

Press

STOP

0123456

}}}}

to exit the program.

{{{{####}}}}

Press

you want to erase is displayed.

Navigator:

To cancel erasing, press

Press

{{{{++++}}}}

{{{{

{{{{----}}}}

Example: Dick

SET

until the desired entry

}}}}

13281432968

{{{{

DELETE OK? YES:SET/NO:STOP

STOP

}}}}

Page 50

Sending Faxes

Sending the same document to pre-programmed parties

FACE DOWN

{BROADCAST}

{<}{>}{+}{-}

{STOP}

{SET}

Insert the document FACE DOWN.

If necessary, press repeatedly to select the desired resolution (page 43).

{{{{

Press

Note:

If you select “FINE”, “SUPER FINE” or “PHOTO” resolution, the number of pages

that the unit can transmit will decrease.

If the document exceeds the memory capacity, sending will be canceled.

If one of the entries is busy or does not answer, it will be skipped. All skipped entries will be redialed up to 2 times after all of the other entries have been called.

BROADCAST

You can also use the navigator key.

{{{{<<<<}}}}

Press

{{{{----}}}}

press

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each entry, calling each number sequentially.

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report.

until the following is displayed, and

{{{{

}}}}

SET

{{{{++++}}}}

}}}}

{{{{>>>>}}}}

, then press

<BROADCAST> SEND:PRESS SET

{{{{----}}}}

{{{{++++}}}}

To send the same document to more than one party only once

You can also select the parties for each transmission.

1. Insert the document.

{{{{>>>>}}}}

2. Press

3. Press

displayed.

4. Press entries you want to transmit to.

5. Press want to transmit to is displayed.

6. Press

To program other entries, repeat steps 5 and 6 (up to 20 entries).

7. Press programmed entries.

{{{{++++}}}}

{{{{

{{{{++++}}}}

{{{{

{{{{----}}}}

SET

Example: Bill

SET

Example: DIR=Bill [01]

SET

until the following is

}}}}

to start programming the

DIR= [00] NAVI.[+ -] & SET

{{{{----}}}}

until the desired entry you

6543210

}}}}

SEND:PRESS SET

}}}}

to start transmission to the

PRESS SET

To cancel the broadcast setting

1. Press

2. Press

{{{{

following.

The display will show the following.

{{{{

}}}}

while the unit displays the

STOP

BROADCASTING

SEND CANCELED? YES:SET/NO:STOP

}}}}

SET

Page 51

Receiving Faxes

Receiving a fax manually

Receiving Faxes

Activating TEL mode

{RECEIVE MODE}

{STOP}

{FAX/START}

Set the fax machine to TEL mode by pressing

{{{{RECEIVE MODE}}}}

displayed.

until the following is

FAX

TEL MODE

TEL

How to receive calls

When the unit rings, lift the handset to answer the call.

When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press

Replace the handset.

The unit will start fax reception.

Note:

If you do not answer the call within 10 rings, the unit will temporarily switch to fax reception. The other party can then send a fax.

To stop receiving

{{{{

}}}}

Press

Extension telephone

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press

Important:

1. When the extension telephone rings, lift the

2. When document reception is required, a fax

3. Replace the handset.

Note:

STOP

{{{{

FAX/START

LLLL

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

handset of the extension telephone.

calling tone (slow beep) is heard, or no sound is heard, press activation code) firmly.

The fax machine will start reception.

You can change the fax activation code in feature #41 (page 62).

}}}}

{{{{****}}}}{{{{####}}}}{{{{9}}}}

{{{{FAX/START}}}}

CONNECTING.....

on the fax machine.

(pre-selected fax

Page 52

Receiving Faxes

Receiving a fax automatically

Activating FAX ONLY mode

{+}{-}

{RECEIVE MODE}

{SET}

Set the fax machine to FAX ONLY mode by

{{{{

pressing following is displayed.

RECEIVE MODE

FAX ONLY MODE 3 RINGS

}}}}

until the

FAX

TEL

How to receive calls

Just leave it. When receiving calls, the unit will automatically answer all calls and only receive fax documents.

The display will show the number of rings before the unit answers a call in FAX ONLY mode.

{{{{++++}}}}

Press setting to 2 and press

{{{{----}}}}

to change the ring

{{{{

SET

}}}}

Page 53

Distinctive Ring

Using two or more phone numbers in a single telephone line

The Distinctive Ring service is a service offered by your local telephone company. This service provides several telephone numbers for a single telephone line, and the ring pattern differs according to which telephone number the call was addressed to. Originally, this service was designed for the purpose of allowing different ring patterns to distinguish which number the call was addressed to.

This unit distinguishes the different ring patterns. If the ring pattern is one which is assigned for a telephone, the fax machine keeps on ringing. If the ring pattern is one which assigned for a fax, the fax machine will automatically start fax reception. This service is convenient if you wish to have a different number for fax in a single telephone line.

To use this service, you must subscribe to the Distinctive Ring service of your local telephone company.

Activating the Distinctive Ring feature

{MENU}

Press

{{{{

{{{{####}}}}

{{{{++++}}}}

}}}}

, then

{{{{----}}}}

{+}{-}

SYSTEM SET UP PRESS NAVI.[( )]

{{{{3}}}}{{{{1}}}}

DISTINCTIVE RING MODE=OFF [±]

to select “ON”.

DISTINCTIVE RING MODE=ON [±]

{SET}

Note:

While the Distinctive Ring feature is activated, the display shows the following and you cannot change the receiving mode while this feature is activated.

FAX

TEL

How to receive calls

If the incoming call is for the fax number, the fax machine will ring with the assigned ring pattern and automatically start fax reception. If the incoming call is for the phone number, the fax machine will keep on ringing.

4 5

Press

{{{{

SET

{{{{

}}}}

Page 54

Distinctive Ring

If you use three or more phone numbers

You may wish to use three or more phone numbers for a single telephone line to distinguish which number the call was addressed to. A different ring pattern must be assigned for each number.

Example: Using three phone numbers

Telephone number

012 1234 Standard

012 5678 Double ring Business

012 9876 Triple ring Fax

To use one phone number for fax, program the ring pattern assigned for fax in feature #32. In the example, the ring pattern assigned for fax is triple ring, so you should program “C” (triple ring).

Ring pattern Settings in

Standard ring (one long ring) A

1st ring 2nd ring

Double ring (two short rings) B

Ring pattern Use

Personal

ring

feature #32

Programming the ring pattern assigned for fax

{MENU}

{+}{-}

{{{{

Press

{{{{####}}}}

Press

{{{{++++}}}}

Press

assigned for fax.

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short-rings) D: Other triple ring (short-short-long rings) B–D (default setting): For the ring pattern

of B, C and D

, then

}}}}

SYSTEM SET UP PRESS NAVI.[( )]

{{{{3}}}}{{{{2}}}}

FAX RING PATTERN RING=B-D [±]

{{{{----}}}}

to select the ring pattern

{SET}

1st ring 2nd ring

Triple ring (short-long-short rings)

1st ring 2nd ring

Other triple ring (short-shortlong rings)

1st ring 2nd ring

{{{{

Press

SET

{{{{

}}}}

Page 55

Copy

Making a copy

Document guides

FACE DOWN

Copying

To select the resolution

Select the desired resolution according to the type of document. – “FINE”: For printed or typewritten originals

with small printing.

– “SUPER FINE”: For originals with very small

printing.

– “PHOTO”: For originals containing

photographs, shaded drawings, etc.

If you select “STANDARD”, copying will be done using “FINE” mode.

{>}{+}{-}

{STOP}

{START}

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

If necessary, press to select the desired resolution.

Press

{{{{

COPY

}}}}

{COPY}

STANDARD

PRESS NAVI.[+ -]

{{{{++++}}}}

NUMBER=1 COPY:PRESS START

{{{{----}}}}

NUMBER=1 OR PRESS NAVI.

If necessary, enter the number of copies (up to 40).

repeatedly

)

Quick scan feature

This feature is helpful when you want to copy the document, then take it for other uses. To use this feature, activate feature #34 on page 61.

The document will be fed into the unit and scanned into memory. The unit will then print the data. If the document exceeds the memory capacity, copying of the exceeded document will be canceled and this feature will be turned off automatically.

To stop copying

{{{{STOP}}}}

Press

Note:

Any transmittable document can be copied (page 45).

{{{{

Press

START

The unit will start copying.

}}}}

Page 56

Copying

Convenient way of copying

To enlarge a document

{{{{>>>>}}}}

1. Press

2. Press

press

The unit will only enlarge the center of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy.

Example: 150% enlarged copy

Original document

after step 4 on page 55.

ZOOM 100% [+ -]

{{{{++++}}}}

to select “150%” or “200%”, then

{{{{

START

}}}}

Enlarged copy

To reduce a document

{{{{>>>>}}}}

1. Press

)

2. Press then press

See the following table for the recommended reduction rates.

Setting Recording

100% (default)

92% Letter A4

86% Letter A4

72% Letter Legal

Letter = 216 mm × 279 mm (8 Legal = 216 mm × 356 mm (8 A4 = 210 mm × 297 mm (8

after step 4 on page 55.

ZOOM 100% [+ -]

{{{{----}}}}

to select “92%”, “86%” or “72%”,

{{{{

START

paper size

Letter Letter

Legal Letter, A4,

}}}}

Original document size

Legal

/2" × 11")

/2" × 14")

/4" × 1111/16")

)

Example: 72% reduced copy

Original document

Note:

If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.

If the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper, try 92% or 86%.

Reduced copy

Page 57

To collate multiple copies

The unit can collate multiple copies in the same order as the original document pages.

{{{{>>>>}}}}

1. After step 4 on page 55, press

COLLATE OFF[+ -]

2. Press

3. Press

Example: Making 2 copies of a 4-page original document

{{{{++++}}}}

following is displayed.

{{{{

START

Collated pages

{{{{----}}}}

repeatedly until the

COLLATE ON [+ -]

}}}}

2 times.

)

Uncollated pages

Copying

Note:

The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

After copying, the collating feature will turn off automatically.

Page 58

Features Summary

Programmable Features

Programming

The unit provides various programming features.

Programming method for basic features

{MENU}

{<}{>}{+}{-}

{{{{

Press

Select the feature you wish to program.

{{{{<<<<}}}}

Press is displayed.

The current setting of the feature will be displayed.

}}}}

SYSTEM SET UP PRESS NAVI.[

{{{{>>>>}}}}

until the desired feature

{SET}

( )

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of

{{{{<<<<}}}}

using

1. Press

2. Press

(page 60).

3. Follow steps 3 to 5 on this page.

To cancel programming

{{{{

Press

]

{{{{>>>>}}}}

{{{{

{{{{####}}}}

}}}}

and the 2-digit code number

}}}}

to exit the program.

{{{{++++}}}}

Press is displayed.

This step may be slightly different depending on the feature.

{{{{

Press

The setting you selected is set, and the next feature will be displayed.

To exit programming, press

SET

}}}}

{{{{----}}}}

until the desired setting

{{{{

}}}}

Page 59

Features Summary

Programming method for advanced features

{MENU}

{{{{

Press

Press displayed:

Press

{{{{<<<<}}}}

{{{{

SET

{<}{>}{+}{-}

}}}}

SYSTEM SET UP PRESS NAVI.[( )]

{{{{>>>>}}}}

until the following is

ADVANCED MODE

}}}}

{SET}

PRESS SET

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of

{{{{<<<<}}}}

using

1. Press

2. Press

(page 61, 62, 63).

3. Follow steps 5 to 7 on this page.

To cancel programming

{{{{

Press

{{{{>>>>}}}}

{{{{

{{{{####}}}}

}}}}

and the 2-digit code number

}}}}

to exit the program.

Select the feature you wish to program.

{{{{<<<<}}}}

Press is displayed.

The current setting of the feature will be displayed.

{{{{++++}}}}

Press

is displayed.

This step may be slightly different depending on the feature.

{{{{

Press

The setting you selected is set, and the next feature will be displayed.

To exit programming, press

SET

}}}}

{{{{>>>>}}}}

until the desired feature

{{{{----}}}}

until the desired setting

{{{{

}}}}

Page 60

Features Summary

Basic features

Code #01: Setting the date and time

SET DATE & TIME

PRESS SET

See page 30 for details.

Code #02: Setting your logo

YOUR LOGO

PRESS SET

See page 31 for details.

Code #03: Setting your fax number

YOUR FAX NO.

PRESS SET

See page 33 for details.

Code #04: Printing the sending report

SENDING REPORT MODE=ERROR [±]

To print and check the sending report for fax transmission results (page 44).

ERROR (default): The sending report will be printed only when fax transmission fails.

ON: The sending report will be printed out after every transmission.

OFF: The sending report will not be printed out.

Code #12: Securing the remote operation for the answering machine

REMOTE TAM ACT. MODE=OFF [±]

If you are using the unit with an answering machine, activate this feature, and program the remote activation ID to secure the remote operation for the answering machine.

1. Follow steps 1 and 2 on page 58.

2. Press

3. Press

4. Enter your ID from 1 to 5 digits, using 0–9,

5. Press

6. Press

Code #13: Setting the dialing mode

DIALING MODE MODE=TONE [±]

If you cannot dial, change this setting depending on your telephone line service.

TONE (default): For tone dial service. PULSE: For rotary pulse dial service.

{{{{++++}}}} {{{{

and #.

The default ID is “11”.

{{{{SET}}}} {{{{MENU}}}}

SET

}}}}

{{{{----}}}}

to select “ON”.

Code #06: Changing the ring setting in FAX ONLY mode

FAX RING COUNT RINGS=3 [±]

To change the number of rings before the unit answers a call in FAX ONLY mode. You can select from 1, 2, 3 (default), 4 and 5 EXT.TAM. If you are using the unit with an answering machine, set to “5 EXT.TAM”.

Code #17: Setting the ringer pattern

RINGER PATTERN MODE=A [±]

You can select from A (default), B and C. The selected ringer pattern will sound during setting.

Page 61

Advanced features

Features Summary

Code #22: Setting the journal report to print automatically

AUTO JOURNAL MODE=ON [±]

ON (default): The unit will print the journal report automatically after every 30 new fax communications (page 44).

OFF: The unit will not print the journal report, but keep records of the last 30 fax communications.

Code #23: Sending documents overseas

OVERSEAS MODE MODE=ERROR [±]

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

This feature is not available for broadcast transmission.

The calling charge may be higher.

NEXT FAX: This setting is effective only for the next attempted fax transmission. After transmission, the unit will return to the previous setting.

ERROR (default): When the previous fax transmission fails and you wish to redial the same number.

OFF: Deactivates this feature.

Code #25: Sending a fax at a specific time

DELAYED SEND MODE=OFF [±]

This feature allows you to take advantage of lowcost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time. To send a document:

1. Insert the document.

2. Follow steps 1 to 4 on page 59.

3. Press

4. Press

5. Enter the fax number.

6. Press

7. Enter the transmission start time.

8. Press

9. Press

{{{{++++}}}} {{{{

SET

{{{{

SET

Press

{{{{

SET

{{{{

{{{{----}}}}

{{{{****}}}}

to select “ON”.

}}}}

to select “AM” or “PM”.

}}}}

To cancel after programming, press

{{{{

}}}}

SET

then

Code #26: Setting the Caller ID list to print automatically

AUTO CALL. LIST MODE=ON [±]

ON (default): The unit will print the Caller ID list automatically after every 30 new calls (page 39).

OFF: The unit will not print the Caller ID list, but keep records of the last 30 caller information.

Code #31: Activating the Distinctive Ring feature

DISTINCTIVE RING MODE=OFF [±]

See page 53 for details.

Code #32: Setting the ring pattern for fax (Distinctive Ring feature)

FAX RING PATTERN RING=B–D [±]

See page 54 for details.

Code #34: Setting the quick scan

QUICK SCAN MODE=OFF [±]

This feature is helpful when you want to remove the document for other uses, because the unit will release the document before sending/copying.

If the document exceeds the memory capacity, sending of the whole document or copying of the exceeded document will be canceled and this feature will be turned off automatically.

ON: The unit will scan the document and store it into memory first, then the unit will start sending/copying.

OFF (default): Deactivates this feature.

{{{{STOP}}}}

Page 62

Features Summary

Code #36: Receiving oversized documents

RCV REDUCTION MODE=92% [±]

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce the document and print it. Select the desired reduction rate.

Setting Recording

paper size

100% Legal Letter, A4

92% (default)

86% Letter A4

72% Letter Legal

Code #39: Changing the display contrast

LCD CONTRAST MODE=NORMAL [±]

NORMAL (default): For normal contrast.

DARKER: Used when the display contrast is too

light.

Code #40: Setting the silent detection

SILENT DETECT. MODE=OFF [±]

If you use the unit with an answering machine and wish to receive faxes from older model fax machines, activate this feature.

ON: If the other party’s fax machine does not send a fax calling tone, activate this feature. The unit detects a silent pause and activates the fax function.

OFF (default): If you use an answering machine to give greeting messages and record incoming messages on a single cassette tape, deactivate this feature.

Letter Letter

Legal Legal

Original document size

Code #41: Changing the fax activation code

FAX ACTIVATION MODE=ON [±]

If you use an extension telephone and wish to use it to receive a fax, activate this feature and program the activation code.

1. Follow steps 1 to 4 on page 59.

2. Press

3. Press

4. Enter your code from 2 to 4 digits, using 0–9,

5. Press

6. Press

Code #44: Setting the memory reception alert

RECEIVE ALERT MODE=ON [±]

To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem. If you are alerted by a slow beeping sound, clear the printing problem and make sure the unit is supplied with enough paper to print the stored document. The beeps will stop.

ON (default): You will hear a beeping sound.

OFF: Deactivates this feature.

Code #46: Setting the friendly reception

FRIENDLY RCV MODE=ON [±]

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

ON (default): You do not have to press

{{{{

FAX/START

OFF: You have to press

reception.

{{{{++++}}}} {{{{

# and

The default code is “

Do not enter “0000”.

{{{{SET}}}} {{{{

{{{{----}}}}

SET

}}}}

to select “ON”.

}}}}

for fax reception.

#9”.

@@@@

{{{{

FAX/START

}}}}

for fax

Page 63

Code #76: Setting the connecting tone

CONNECTING TONE MODE=ON [±]

If you often have trouble when sending a fax, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone. You can confirm the status of the other party’s machine.

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

The connecting tone volume cannot be adjusted.

ON (default): You will hear connecting tones. OFF: Deactivates this feature.

Code #80: Resetting advanced features to their default settings

SET DEFAULT RESET=NO [±]

To reset the advanced features:

1. Press

2. Press

3. Press

4. Press

5. Press

6. Press

{{{{MENU}}}} {{{{####}}}}

, then

{{{{++++}}}}

{{{{SET}}}}

{{{{

}}}}

SET

again.

{{{{

{{{{8}}}}{{{{0}}}}

{{{{----}}}}

to select “YES”.

}}}}

Features Summary

Page 64

Error Messages

Help

Reports

If your unit cannot send a fax, check the following:

– The number you dialed is correct. – The other party’s machine is a fax machine.

If the problem remains, correct it by following the communication message printed on the sending and journal reports (page 44).

COMMUNICATION ERROR (Code: 40-42, 46-72, FF)

A transmission or reception error occurred. Try again or check with the other party.

COMMUNICATION ERROR (Code: 43, 44)

A line problem occurred. Connect the telephone line cord to a different jack and try again.

An overseas transmission error occurred. Try using the overseas mode of feature #23 (page 61).

DOCUMENT JAMMED

The document is jammed. Remove the jammed document (page 76).

ERROR-NOT YOUR UNIT (Code: 54, 59, 70)

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

MEMORY FULL

The document was not received as a result of the memory being full.

NO DOCUMENT

The document was not fed into the unit properly. Reinsert the document and try again.

OTHER FAX NOT RESPONDING

The other party’s fax machine is busy or has run out of recording paper. Try again.

The document was not fed properly. Reinsert the document and try again.

The other party’s fax machine rings too many times. Send the fax manually (page 43).

The other party’s machine is not a fax machine. Check with the other party.

The number you dialed is not in service.

PRESSED THE STOP KEY

L {{{{

communication was canceled.

STOP

}}}}

was pressed and fax

Fax communication was successful.

For Fax Advantage assistance, call 1-800-435-7329.

Page 65

Error Messages

Display

If the unit detects a problem, one or more of the following messages will appear on the display.

CALL SERVICE

There is something wrong with the unit. Contact our service personnel.

CHECK DOCUMENT

The document was not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (page 77) and try again.

Attempted to transmit a document longer than 600 mm. Press document. Divide the document into two or more sheets and try again.

CHECK MEMORY

The memory (telephone numbers, parameters, etc.) has been erased. Reprogram.

CHECK PAPER

The recording paper is not installed or the unit has run out of paper. Install paper and

{{{{SET}}}}

press

The recording paper was not fed into the unit properly (page 75). Reinstall paper (page 14) and press

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (page 73) and press message. Do not install folded or heavily curled paper.

COVER OPEN

The back cover is open. Close it.

to clear the message.

{{{{

SET

{{{{STOP}}}}

}}}}

to clear the message.

to remove the

{{{{

}}}}

SET

to clear the

FAX IN MEMORY

The unit has a document in memory. See the other displayed message instructions to print out the document.

FAX MEMORY FULL

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 14) or clear the jammed paper (page 73).

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

FILM EMPTY

The film is empty. Replace the film with a new one (page 71).

The ink film is slack. Tighten it (page 72) and install again.

FILM NEAR EMPTY

The remaining film is low. Prepare a new film (page 71).

MEMORY FULL

When making a copy, the document being stored exceeds the memory capacity of the unit. Press Divide the document into sections.

MODEM ERROR

There is something wrong with the modem circuit. Contact our service personnel.

{{{{

STOP

}}}}

to clear the message.

DIRECTORY FULL

There is no space to store new entries in navigator directory. Erase unnecessary entries (page 37).

For Fax Advantage assistance, call 1-800-435-7329.

NO FAX REPLY

The other party’s fax machine is busy or has run out of recording paper. Try again.

Page 66

Error Messages

OPEN CABINET CHECK FILM SLACK

OPEN CABINET CHECK FILM TYPE

The ink film is empty. Replace the ink film with a new one (page 71).

The ink film is not installed. Install it (page

10).

The ink film is slack. Tighten it (page 72).

The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field.

PAPER JAMMED

A recording paper jam occurred. Clear the jammed paper (page 73).

PLEASE WAIT

The unit is checking that there is no slack on the ink film. Wait for a moment while the check is completed.

REDIAL TIME OUT

The other party’s fax machine is busy or has run out of recording paper. Try again.

REMOVE DOCUMENT

The document is jammed. Remove the jammed document (page 76).

TRANSMIT ERROR

A transmission error occurred. Try again.

UNIT OVERHEATED

The unit is too hot. Let the unit cool down.

For Fax Advantage assistance, call 1-800-435-7329.

Page 67

Frequently Asked Questions

When a function does not work, check here

General

I cannot make and receive calls.

The power cord or telephone line cord is not connected. Check the connections.

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

I cannot make calls.

The dialing mode setting is wrong. Change the setting of feature #13 (page 60).

The unit does not work.

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

The unit does not ring.

The ringer volume is set to off. Adjust it (page

29).

{{{{

The

REDIAL/PAUSE

function properly.

If this button is pressed during dialing, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialed will be redialed.

During programming, I cannot enter the code or ID number.

All or part of the numbers are the same. Change the number of features #12 (page

60) and #41 (page 62).

The ink film runs out quickly.

The help printing function, copy function, and reports also use ink film.

Whenever I try to retrieve my voice mail messages, the retrieval is interrupted by the fax tone.

You are probably entering *#9. This is the default setting for the fax activation code. If you use a voice mail service, set the fax activation feature to off or reprogram the activation code (feature #41 on page 62).

}}}}

button does not

The unit displays the following though the paper is inserted.

CHECK PAPER

The paper is inserted halfway. Insert it

{{{{

}}}}

SET

correctly (page 14) and press the message.

The other party complains they only hear a fax tone and cannot talk.

FAX ONLY mode is set. Tell the other party the number is only used for faxes.

Change to TEL mode by pressing

{{{{

RECEIVE MODE

If you use a Distinctive Ring service, make sure you have set the same ring pattern assigned by the telephone company (page

53).

The receiving mode does not function properly.

A Distinctive Ring of feature #31 is set (page

53).

}}}}

to clear

Fax – sending

I cannot send documents.

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (page 15).

The other party’s fax machine is busy or has run out of recording paper. Try again.

The other party’s machine is not a fax machine. Check with the other party.

The other party’s fax machine rings too many times. Send the fax manually (page 43).

For Fax Advantage assistance, call 1-800-435-7329.

Page 68

Frequently Asked Questions

The other party complains that letters on their received document are distorted or not clear.

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

The other party complains that smudges or black lines appear on their received document.

The glass or rollers are dirty. Clean them (page 77).

I cannot send a fax overseas.

Use the overseas transmission mode of feature #23 (page 61).

Add two pauses at the end of the telephone number or dial manually.

Fax – receiving

I cannot receive documents.

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (page 15).

When you have a single telephone line and subscribe to a voice mail service, you must also subscribe to a Distinctive Ring service (page 53).

I cannot receive documents automatically.

The receiving mode is set to TEL mode. Set to FAX ONLY mode by pressing

{{{{

RECEIVE MODE

The time taken to answer the call is too long. Decrease the number of rings of feature #06 (page 60).

}}}}

The display shows the following, but faxes are not received.

CONNECTING.....

The incoming call is not a fax. Change the receiving mode to TEL mode by pressing

{{{{RECEIVE MODE}}}}

A blank sheet is ejected.

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (page

62).

The other party placed the document in their fax machine the wrong way. Check with the other party.

A white line or a smudge appears on your recording paper.

The glass or rollers are dirty. Clean them (page 77).

The printing quality is poor.

Note:

Please do not reuse the ink film! For best results, use genuine Panasonic replacement film. Refer to page 7 for further details.

The other party sent a faint document. Ask them to send a clearer copy of the document.

The thermal head is dirty. Clean it (page 78).

Some paper has instructions recommending which side to print on. Try turning the paper over.

You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as “Hammermill Jet Print” for clearer printing.

The other party complains that they cannot send a document.

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 14) or clear the jammed paper (page 73).

For Fax Advantage assistance, call 1-800-435-7329.

Page 69

Frequently Asked Questions

Receiving mode

I cannot select the desired receiving mode.

If you want to set FAX ONLY mode, press

{{{{

RECEIVE MODE

ONLY mode is displayed.

If you want to set TEL mode, press

{{{{

RECEIVE MODE

mode is displayed.

The Distinctive Ring of feature #31 is activated (page 53).

The other party complains that they cannot send a document.

The unit is not in FAX ONLY mode. Press

{{{{

RECEIVE MODE

ONLY mode is displayed.

}}}}

repeatedly until FAX

}}}}

repeatedly until TEL

}}}}

repeatedly until FAX

Copying

The unit does not make a copy.

You cannot make a copy during programming. Make the copy after programming or stop programming.

A black line, a white line or smudge appears on the copied document.

The glass or rollers are dirty. Clean them (page 77).

The copied image is distorted.

The thermal head is dirty. Clean it (page 78).

Using an answering machine

I cannot receive documents automatically.

Your greeting message on the answering machine is too long. Shorten the message. Record a message up to 10 seconds long.

The answering machine rings too many times. Set to 1 or 2 rings.

I cannot receive voice messages.

Check if the answering machine is turned on and connected to the fax machine properly.

Set the number of rings on the answering machine to 1 or 2.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

You did not program your remote access code into your fax machine correctly. Program the same code that is programmed on the answering machine on the fax machine with feature #12 (page 60).

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

The code may include “#” which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (page 60).

The printing quality is poor.

Note:

Please do not reuse the ink film! For best results, use genuine Panasonic replacement film. Refer to page 7 for further details.

Original

Copy

ABC

Some paper has instructions recommending which side to print on. Try turning the paper over.

You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper. We recommend smooth paper such as “Hammermill Jet Print” for clearer printing.

For Fax Advantage assistance, call 1-800-435-7329.

Callers complain that they cannot send a document.

Your answering machine has run out of recording tape. Rewind the tape to record messages.

You set the answering machine to only give a greeting message.

Page 70

Frequently Asked Questions

If a power failure occurs

The unit will not function.

The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Fax transmission and reception will be interrupted.

If the delayed transmission (feature #25 on page 61) is programmed and the start time is passed during a power failure, transmission will be attempted soon after power is restored.

If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in the memory have been erased.

For Fax Advantage assistance, call 1-800-435-7329.

Page 71

Replacement

Ink film

Replace the used ink film with a new one. Replacement film Model No. KX-FA93: prints about 225 letter-sized pages. See page 7 for accessory information.

Open the front cover by pulling up the center part.

Center part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Remove the used core and the used ink film.

Used core

Remove the stoppers and tags from the new ink film.

Stopper

New ink film

Stopper

Used ink film

Jams

Recording paper jam

When the recording paper has jammed in the unit

The display will show the following.

PAPER JAMMED

Open the front cover by pulling up the center part.

Center part

Open the back cover.

Remove the jammed recording paper.

Jammed recording paper

Jams

Back cover

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

For Fax Advantage assistance, call 1-800-435-7329.

Page 74

Jams

Turn the gear of blue core in the direction of the arrow.

Gear of blue core

Ink film

Make sure that the ink film is wrapped around the blue core at least once.

Correct

Close the back cover securely by pushing down on the dotted area at both ends ( Close the front cover securely (

Back cover

Front cover

Remove the recording paper and straighten. Pull the tension plate forward and hold open while inserting the paper.

Dotted area

Incorrect

Blue core

The ink film is not wrapped around the blue core.

1 turn

Tight

Slack

Reverse

Tension plate

For Fax Advantage assistance, call 1-800-435-7329.

Page 75

When the recording paper was not fed into the unit properly

The display will show the following.

CHECK PAPER

Remove the recording paper and straighten. Pull the tension plate forward and hold open while inserting paper.

{{{{

}}}}

Press

to clear the message.

SET

Jams

{SET}

Tension plate

For Fax Advantage assistance, call 1-800-435-7329.

Page 76

Jams

Document jams – sending

Open the front cover by pulling up the center part. Remove the jammed document carefully.

Center part

Front cover

Jammed document

Close the front cover securely.

Note:

Do not pull out the jammed paper forcibly before opening the front cover.

Front cover

For Fax Advantage assistance, call 1-800-435-7329.

Page 77

Cleaning

Document feeder

If misfeeding occurs frequently or if smudges, black lines or white lines appear on a transmitted document or on the original of a copied document, clean the document feeder.

Disconnect the power cord and the telephone line cord.

Power cord

Open the front cover by pulling up the center part.

Center part

Telephone line cord

Clean the glass with a soft dry cloth.

Caution:

LLLL

Do not use paper products, such as paper towels or tissues.

Glass

Close the front cover securely.

Front cover

Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Caution:

LLLL

Do not use paper products, such as paper towels or tissues.

Document

Rubber flap

feeder rollers

Front cover

Connect the power cord and the telephone line cord.

Telephone line cord

Power cord

For Fax Advantage assistance, call 1-800-435-7329.

Page 78

Cleaning

Thermal head

If smudges or black/white lines appear on a copied or received document, check whether there is dust on the thermal head and roller shaft, and clean the thermal head to remove the dust.

Disconnect the power cord and the telephone line cord.

Power cord

Open the front cover by pulling up the center part.

Center part

Telephone line cord

Open the back cover. Remove the ink film.

Back cover

Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.

Caution:

LLLL

To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Thermal head

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

For Fax Advantage assistance, call 1-800-435-7329.

Page 79

Cleaning

Replace the ink film. Turn the gear of blue core in the direction of the arrow.

Gear of blue core

Ink film

Make sure that the ink film is wrapped around the blue core at least once.

Correct

Close the back cover securely by pushing down on the dotted area at both ends ( Close the front cover securely (

Back cover

Front cover

Connect the power cord and the telephone line cord.

Dotted area

Incorrect

Blue core

The ink film is not wrapped around the blue core.

1 turn

Tight

Slack

Reverse

Telephone line cord

Power cord

For Fax Advantage assistance, call 1-800-435-7329.

Page 80

Printed Reports

General Information

Reference lists and reports

You can print out the following lists and reports for your reference.

Setup list:

provides you with the current settings of the basic and advanced programming features (page 60 to page 63).

Telephone number list:

provides you with names and telephone numbers which are stored in one-touch dial and navigator directory.

Journal report:

keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (feature #22 on page 61).

Printer test:

allows you to check the print quality of your unit. If the test print has a smudge, or blurred points or lines, clean the thermal head (page 78).

Broadcast programming list:

provides you with entries which are stored in the broadcast feature (page 47).

Caller ID list:

keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed automatically after every 30 callers (feature #26 on page 61).

{{{{

Press following is displayed.

{MENU}

{<}{>}

{STOP}

}}}}

repeatedly until the

PRINT REPORT PRESS NAVI.[

{SET}

( )

]

{{{{<<<<}}}}

Press displayed.

{{{{

Press

To stop printing, press

After printing, the printed item will be displayed.

{{{{

Press

{{{{>>>>}}}}

}}}}

SET

to start printing.

}}}}

until the desired item is

SETUP LIST

TEL NO. LIST

JOURNAL REPORT

PRINTER TEST

BROADCAST LIST

CALLER ID LIST

PRESS SET

PRINTING

{{{{

STOP

}}}}

Page 81

Caller IQ Feature

openLCR service for the Caller IQ feature

This unit is compatible with service provided by openLCR.

LLLL

If you have any questions regarding the openLCR service, call openLCR’s customer service department at 1-866-openLCR (1-866-673-6527).

LLLL NEITHER KYUSHU MATSUSHITA ELECTRIC CO., LTD. (KME) NOR MATSUSHITA ELECTRIC

CORPORATION OF AMERICA (MECA) IS IN ANY WAY AFFILIATED WITH, OR RESPONSIBLE FOR THE ACTS OR OMISSIONS OF, OPENLCR.COM, INC. (OPENLCR). NEITHER KME NOR MECA NOR ANY OF THEIR EMPLOYEES OR AFFILIATES OR CUSTOMERS MAKE ANY WARRANTIES OR REPRESENTATIONS, EITHER EXPRESS OR IMPLIED, TO ANY CUSTOMER OR ANY OTHER THIRD PARTY WITH RESPECT TO ANY OF THE SERVICES PROVIDED BY OPENLCR, NOR ASSUME NOR CREATE ANY OTHER OBLIGATION OF ANY KIND ON BEHALF OF OPENLCR.

If you subscribe to openLCR service, the unit will start the first download of the rate table to your fax machine and the Caller IQ feature will be automatically turned on. The CALLER IQ indicator will stay on. No special dialing or button pressing is necessary to place a long distance call with the Caller IQ feature. If you do not wish to use the Caller IQ feature, you can turn it off temporarily.

Before subscribing to openLCR service, you cannot change the following settings.

To turn the Caller IQ feature from ON to OFF

OFF

{SET}

{{{{

Press

{{{{<<<<}}}}

Press displayed or press

{<}{>}

CALLER IQ

{{{{>>>>}}}}

}}}}

CALLER IQ PRESS NAVI.[( )]

until the following is

{{{{0}}}}

TO DISABLE LCR

PRESS “3”, SET

{{{{

}}}}

Press

SET

LCR IS OFF

The CALLER IQ indicator will turn off.

Press

{{{{3}}}}

TO DISABLE LCR

PRESS SET

For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)

Page 82

Caller IQ Feature

To turn the Caller IQ feature from OFF to ON

FLASH/LIGHT

{{{{

Press

{{{{<<<<}}}}

Press

displayed or press

{{{{1}}}}

Press

{{{{

Press

The fax machine will automatically receive the rate table on this page.

{<}{>}

CALLER IQ

{{{{>>>>}}}}

}}}}

SET

}}}}

CALLER IQ PRESS NAVI.[( )]

until the following is

{{{{0}}}}

TO ENABLE LCR

PRESS “1”, SET

TO ENABLE LCR

PRESS SET

DOWNLOAD IN PROCESS.

{SET}

Updating the rate table (downloading the rate table)

If you register through openLCR web site or move to another area, you have to download the rate table manually.

FLASH/LIGHT

{<}{>}

{SET}

{STOP}

{{{{

Press

{{{{<<<<}}}}

Press

displayed or press

{{{{

Press

The fax machine will automatically receive the rate table.

CALLER IQ

}}}}

SET

}}}}

CALLER IQ PRESS NAVI.[( )]

{{{{>>>>}}}}

until the following is

{{{{2}}}}

NEW RATE TABLE

DOWNLOAD IN PROCESS.

PRESS SET

For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)

Page 83

Caller IQ Feature

During download

The CALLER IQ indicator will flash and the display will show the following.

DOWNLOAD IN PROCESS.

During downloading, you cannot do other operations such as making/answering a call or sending/receiving a document.

Depending on where you live, the call for downloading may be a long distance call and will take about 1-2 minutes. You will be charged for the cost of the call.

When the download is completed, the CALLER IQ indicator will stop flashing but will remain lit up and the display will show the following:

DOWNLOAD OK!

If the display shows the following, the unit was unable to download from openLCR.

DOWNLOAD ERROR. TRY AGAIN.

Try downloading manually again.

If the display shows the following, the Caller IQ feature is set to off.

SET LCR TO ON

Set the Caller IQ feature to on by referring to page 82.

Automatic download

The fax machine will automatically download the latest rate table when: – the rate table in the fax machine reaches

expiry date; usually between 60-90 days after last update,

– the fax machine is being polled by openLCR

service center, or

– you set the Caller IQ feature from OFF to ON

(page 82).

Downloading the fax system setup and telephone directory entries (downloading from web)

If you access openLCR web site at www.openLCR.com and program the system setup and telephone directory, you will need to download this data to the fax machine.

{CALLER IQ}

{<}{>}

{SET}

{{{{

Press

{{{{<<<<}}}}

Press

displayed or press

{{{{

Press

CALLER IQ

}}}}

SET

}}}}

CALLER IQ PRESS NAVI.[( )]

{{{{>>>>}}}}

until the following is

{{{{3}}}}

DATA FROM WEB

DOWNLOAD IN PROCESS.

PRESS SET

DOWNLOAD OK!

To stop downloading

1. Press

2. Press

{{{{

}}}}

STOP

SET

}}}}

For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)

CANCEL DOWNLOAD? YES:SET/NO:STOP

Page 84

Specifications

Technical data about this product

Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm (8 Effective scanning width: 208 mm (8 Effective printing width: 208 mm (8 Transmission time Scanning density: Horizontal: 8 pels/mm (203 pels/inch)

Photo resolution: 64-level Scanner type: Contact Image Sensor Printer type: Thermal Transfer on plain paper Data compression system: Modified Huffman (MH), Modified READ (MR) Modem speed: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Operating environment: 5 °C–35 °C (41 °F–95 °F), 20%–80% RH (Relative Humidity) Dimensions: Approx. height 185 mm × width 355 mm × depth 275 mm (7

Mass (Weight): Approx. 3.4 kg (7.5 lb.) Power consumption: Standby: Approx. 3.6 W

Power supply: 120 V AC, 60 Hz Fax memory capacity: Approx. 25 pages of memory transmission

: Approx. 15 s/page (Original mode)

Vertical: 3.85 lines/mm (98 lines/inch) – in standard resolution,

7.7 lines/mm (196 lines/inch) – in fine/photo resolution,

15.4 lines/mm (392 lines/inch) – in super fine resolution

/32")

× 10

Transmission: Approx. 12 W Reception: Approx. 40 W (When receiving a 20% black document) Copy: Approx. 55 W (When copying a 20% black document) Maximum: Approx. 135 W (When copying a 100% black document)

Approx. 28 pages of memory reception (Based on the ITU-T No. 1 Test Chart in standard resolution.)

/2") in width, Max. 600 mm (235/8") in length

/16")

/32" × 1331/32"

*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions

and capability of the other party’s machine.

*2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capability of

the other party’s machine is inferior to your unit, the transmission time may be longer.

ITU-T No. 1 Test Chart

Page 85

Specifications

Paper specifications

Recording paper size: Letter: 216 mm × 279 mm (8

Legal: 216 mm × 356 mm (8

Note for recording paper:

Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used

for resumes

– Extremely smooth or shiny paper, or paper that is highly textured – Coated, damaged or wrinkled paper – Paper with irregularities, such as tabs or staples – Paper which has dust, lint or oil stains – Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes, near 200 °C (392 °F),

such as vellum paper. These materials may transfer onto the fusing roller and cause damage.

– Moist paper

Some paper only accepts print on one side. Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs.

For proper feeding and best print quality, we recommend using long-grained paper.

Do not use paper of different types or thickness at the same time. This may cause a paper jam.

Avoid double-sided printing.

Do not use paper printed from this unit for double-sided printing with other copiers or printers. This may cause a paper jam.

To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.

/2" × 11")

/2" × 14")

Note:

Any details given in these instructions are subject to change without notice.

The pictures and illustrations in these instructions may vary slightly from the actual product.

Page 86

FCC Information

List of FCC requirements and information

If required by the telephone company, inform them of the following.

• FCC Registration No.: (found on the rear of the unit)

• Ringer Equivalence No.: (found on the rear of the unit)

• The particular telephone line to which the equipment is connected.

This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.

Ringer Equivalence Number (REN):

This REN is useful in determining the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer, if possible, that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service providing that they: a) Promptly notify the customer. b) Give the customer an opportunity to correct the

problem with their equipment.

c) Inform the customer of the right to bring a

complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

CAUTION:

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours; such as early morning or late evenings.

This telephone provides magnetic coupling to hearing aids.

NOTE:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

—

Increase the separation between the equipment

—

and receiver. Connect the equipment into an outlet on a circuit

—

different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV

—

technician for help.

A TIA/EIA-IS-968 compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is also TIA/EIA-IS968 compliant.

The software contained in this equipment to allow user access to the network must be upgraded to recognize newly established network area codes and exchange codes as they are placed into service. Failure to upgrade the premises systems or peripheral equipment to recognize the new codes as they are established will restrict the customer and the customer’s employees from gaining access to the network and to these codes.

Page 87

Warranty

Limited Warranty

PANASONIC CONSUMER ELECTRONICS COMPANY, PANASONIC SALES COMPANY, DIVISION OF MATSUSHITA ELECTRIC DIVISION OF MATSUSHITA CORPORATION OF AMERICA ELECTRIC OF PUERTO RICO, INC., One Panasonic Way, Ave. 65 de Infantería, Km. 9.5 Secaucus, New Jersey 07094 San Gabriel Industrial Park,

Carolina, Puerto Rico 00985

Panasonic Facsimile Product

Limited Warranty

Limited Warranty Coverage

If your product does not work properly because of a defect in materials or workmanship, Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as length of the period indicated on the chart below, which starts with the date of original purchase ( period”), at its option either (a) repair your product with new or refurbished parts, or (b) replace it with a new or a refurbished product. The decision to repair or replace will be made by the warrantor.

FAX categories Parts Labor

Thermal Transfer Facsimile 6 Months 6 Months Laser Facsimile 1 (one) Year 1 (one) Year

the warrantor”) will, for the

“

warranty

“

Batteries, antennas, ink film, toner cartridge, drum unit, and ink cartridge (as may be applicable), and cosmetic parts (cabinet) are not warranted under this Limited Warranty.

During the will be no charge for parts. You must carry-in or mail-in your product during the warranty period. This warranty only applies to products purchased and serviced in the United States or Puerto Rico. This warranty is extended only to the original purchaser of a new product which was not sold of the original purchase date is required for warranty service.

Carry-In or Mail-In Service

For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329) For assistance in Puerto Rico call Panasonic Sales Company (787)-750-4300 or fax (787)-768-2910.

Limited Warranty Limits And Exclusions

This warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT COVER normal wear and tear or cosmetic damage. The warranty ALSO DOES NOT COVER damages which occurred in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from accidents, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, set-up adjustments, signal reception problems, misadjustment of consumer controls, improper maintenance, power line surge, improper voltage supply, lightning damage, modification, or commercial use (such as in a hotel, office, restaurant, or other business), rental use of the product, service by anyone other than a Factory Servicenter or other Authorized Servicer, or damage that is attributable to acts of God.

THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER COVERAGE RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS WARRANTY. (As examples, this excludes damages for lost time, cost of having someone remove or re-install

an installed unit if applicable, or travel to and from the servicer. The items listed are not exclusive, but are for illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTY OF

MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.

Labor” warranty period there will be no charge for labor. During the “Parts” warranty period, there

“

as is”. A purchase receipt or other proof

“

LIMITED WARRANTY

”

. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES

Page 88

Warranty

Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on how long an implied warranty lasts, so the exclusions may not apply to you.

This warranty gives you specific legal rights and you may also have other rights which vary from state to state. If a problem with this product develops during or after the warranty period, you may contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the warrantor’s Consumer Affairs Department at the addresses listed for the warrantor.

PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY ARE YOUR RESPONSIBILITY.

For product service

• Call toll-free 1-800-HELP-FAX (1-800-435-7329) for the location of an authorized servicenter.

For out of warranty technical support

• After the warranty has expired, please contact our Continued Services Technical Support Line at 1900-555-PANA (1-900-555-7262) for support on a fee basis.

When you ship the product

• Carefully pack your unit, preferably in the original carton.

• Attach a letter, detailing the symptom or problem, to the outside of the carton.

• Send the unit to an authorized servicenter, prepaid and adequately insured.

• Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales office. These locations do not repair consumer products.

Page 89

Customer Services

Customer Services directory

To obtain service or technical assistance during the warranty period, please contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm EST. To obtain support or service after the warranty has expired, please contact: 1-900-555-PANA (1-900-555-7262) for support on a fee basis.

Web Site: www.panasonic.com (for customers in the USA or Puerto Rico ONLY) You can purchase parts, accessories or locate your nearest servicenter by visiting our Web Site.

Service in Puerto Rico

Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:

Ave. 65 de Infanter

a, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985

Phone (787) 750-4300 Fax (787) 768-2910

Page 90

Index

Program index

Basic features

#01 Date and time....................................30

#02 Your logo...........................................31

#03 Your fax number ...............................33

#04 Sending report ............................44, 60

#06 Fax ring setting .................................60

#12 Remote activation ID......................... 60

#13 Dialing mode .....................................60

#17 Ringer pattern .............................29, 60

Index

Accessories................................................6

Document tray.......................................13

Paper tray.............................................. 12

Advanced features ...................................61

Alert

Memory reception (Feature #44)...........62

Basic features ..........................................60

Broadcast transmission............................ 47

Buttons/Keys

BROADCAST ..................................47, 50

CALLER ID............................................ 40

CALLER IQ......................................81, 82

Delete....................................................32

HELP.....................................................28

Insert .....................................................32

LOWER ..................................... 34, 38, 46

MONITOR .............................................38

RECEIVE MODE............................. 51, 52

REDIAL .................................................43

Caller ID ...................................................39

Calling back........................................... 40

Storing...................................................42

Caller ID list (Feature #26).................39, 61

Caller IQ feature.......................................81

Character table ........................................32

Communication messages....................... 64

Connecting tone (Feature #76) ................ 63

Advanced features

#22 Journal report..............................44, 61

#23 Overseas mode................................. 61

#25 Delayed transmission........................ 61

#26 Caller ID list....................................... 61

#31 Distinctive Ring .................................53

#32 Ring pattern ......................................54

#34 Quick scan ........................................61

#36 Receiving reduction ..........................62

#39 Display contrast ................................62

#40 Silent detection .................................62

#41 Remote fax activation code............... 62

#44 Fax receiving alert.............................62

#46 Friendly reception .............................62

#76 Connecting tone................................63

#80 Reset advanced features .................. 63

Copy.........................................................55

Collation ................................................57

Enlarge..................................................56

Reduce..................................................56

Date and time (Feature #01)..............30, 60

Delayed transmission (Feature #25)........61

Dialing mode (Feature #13) .....................60

Display

Contrast (Feature #39) ..........................62

Error messages.....................................65

Distinctive Ring service (Feature #31)53, 61

Document size .........................................45

Error messages.................................. 64, 65

Fax activation code (Feature #41) ...........62

Fax auto redial .........................................46

Fax number (Feature #03) ................. 33, 60

Fax receiving............................................ 51

Friendly reception (Feature #46).............. 62

Help..........................................................28

Ink film

Installing ................................................ 10

Replacing ..............................................71

Jams

Document..............................................76

Recording paper.............................. 73, 75

Journal report (Feature #22) .............. 44, 61

Legal paper tray .......................................12

Logo (Feature #02) ............................31, 60

Page 91

Navigator directory

Making a phone call ..............................38

Selecting characters.............................. 32

Sending faxes........................................46

Storing...................................................35

One-touch dial

Making a phone call ..............................38

Sending faxes........................................46

Storing...................................................34

openLCR service .....................................81

Overseas mode (Features #23) ............... 61

Power failure ............................................70

Quick scan (Feature #34) ............44, 55, 61

Receiving alert (Feature #44) ..................62

Receiving reduction (Feature #36)...........62

Recording paper ......................................14

Recording paper size ...............................85

Remote activation ID (Feature #12).........60

Reports

Broadcast programming........................80

Broadcast sending.................................50

Caller ID ....................................39, 61, 80

Journal.............................................44, 80

Power down...........................................70

Printer test.............................................80

Sending ...........................................44, 60

Setup.....................................................80

Telephone number ................................ 80

Reset (Feature #80).................................63

Resolution ..........................................43, 55

Ringer pattern (Feature #17) .............29, 60

Ring pattern for Distinctive Ring

(Feature #32) .....................................54, 61

Ring setting

FAX ONLY (Feature #06)......................60

Index

Sending

Broadcast .............................................. 50

From memory ........................................44

Manually................................................43

Navigator directory ................................ 46

One-touch dial.......................................46

Sending report (Feature #04).............44, 60

Set default (Feature #80) .........................63

Silent detection (Feature #40)..................62

Storing

Broadcast .............................................. 47

Navigator directory ................................ 35

One-touch dial.......................................34

Volume.....................................................29

Page 92

KX-FHD331

Proof of Purchase

NO EXTRA COST

Panasonic FAX ADVANTAGE PROGRAM

Free peace of mind,

direct from Panasonic

AX ADVANTAGE PROGRAM

■

6-month limited warranty1: parts, labor,

and toll-free help line

■

Free replacement3and repair program

The Panasonic Fax Advantage Consumer Service Program.

Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a new and unused Panasonic Fax Machine, the Fax Advantage Program can provide a free replacement unit

Here’s how it works:

1. If you have a problem with your fax that you purchased new and unused while it is covered by the period of limited warranty toll-free help-line at 1-800-HELP-FAX2.

2. Talk to one of our technical experts to diagnose your problem over the phone.

3. If repairs are necessary and you are entitled to service under the terms and conditions of the limited warranty bished replacement unit to you by UPS Ground service delivery. The shipping method is upgradable for an extra charge.

A second option available under our limited warranty is to mail-in or carry-in your fax to one of our Regional Service centers, where the unit will be repaired and returned to you.

Instructions:

If you choose to receive a replacement unit under the Fax Advantage Program, Panasonic will provide a replacement unit which will be completely refurbished, quality-tested by Panasonic technicians and individually hand-inspected before it is shipped to you. You will keep the replacement unit and send the original unit to us in the replacement unit’s box. UPS will pick up the unit at no charge to you, should it be determined that you are entitled to warranty service. A proof-of-purchase must be included with the returned product. Any unit that is replaced by Panasonic and not shipped with proper proof-of-purchase by you will be subject to a minimum $100.00 charge. The original unit must be properly packaged in the same manner as the replacement unit, utilizing the packing materials provided. Damage due to improper or inadequate packing will be charged to you as an out-of-warranty cost.

if your original unit is in need of repair.

, call our

, we will send a refur-

If our 1-800-HELP-FAX technicians determine that your unit may be an “out-of-box failure” replacement unit nal unit to verify that you purchased the unit within 10 days prior to your 1-800-HELP-FAX call.

Requirements:

You must give our technicians a valid credit card number (Discover, VISA, Master Card, or American Express/Optima). Product that is not returned to Panasonic by 10 business days after shipment of the replacement product will be charged to your credit card account at Panasonic’s Suggested Retail Price (see dealer for details). If your original unit is not eligible for warranty service, your card will be charged for the non-warranty repair of the unit at Panasonic’s current rate for parts and labor and for any shipping charges associated with this program. If you do not wish to pay out-of-warranty repair costs, you will be responsible for returning the replacement unit to Panasonic and for paying all shipping charges associated with this program including the UPS delivery of the replacement product to you, shipment of the problem unit to Panasonic, shipment of the replacement unit back to Panasonic and the return of your original unit back to you. Credit status will be verified prior to sending the replacement product.

1. See dealer for limited warranty details.

2. After the fax advantage program, contact our Continued Services Technical Support Line at 1-900-555-PANA (1-900-555-7262), for fee based technical support.

3. Replacement unit is refurbished.

4. Replacement program is only available in the 50 United States and is subject to termination at any time without advance notice.

5. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days prior to your 1-800-HELP-FAX call, and would otherwise qualify for warranty service under the terms and conditions of the limited warranty.

6. Panasonic reserves the right to send a refurbished unit.

, we will attempt to provide you with a factory-new

. You must ship a copy of your receipt with your origi-

Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, New Jersey 07094

Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc.

Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park, Carolina, Puerto Rico 00985

PFQX1696ZA

CC0302TW

Panasonic KX-FHD331 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Accessories

Initial Preparation

Finding the Controls

Installation

Connections and Setup

Help Button

Volume

Initial Programming

Automatic Dialing

Telephone

Caller ID

Sending Faxes

Receiving Faxes

Distinctive Ring

Copy

Copying

Features Summary

Programmable Features

Error Messages

Help

Frequently Asked Questions

Replacement

Jams

Cleaning

Printed Reports

General Information

Caller IQ Feature

Specifications

FCC Information

Warranty

Customer Services

Index