Panasonic KT-TG7861AL User Manual

Operating Instructions
Model No. KX-TG7861AL
KX-TG7862AL
Digital Cordless Answering System
Model shown is KX-TG7861.
Before initial use, see “Getting Started” on page 9.
Thank you for purchasing a Panasonic product.
Please read these operating instructions before using the unit and save them for future reference.
Please access our online customer survey: http://panasonic.net/pcc/tel/q
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Introduction
Model composition .......................................3
Accessory information ..................................3
Important Information
For your safety .............................................5
Important safety instructions ........................6
For best performance ...................................6
Other information .........................................7
Specifications ...............................................7
Getting Started
Setting up .....................................................9
Note when setting up .................................10
Controls ......................................................11
Display .......................................................12
Screen saver mode ....................................13
Turning the power on/off ............................13
Initial settings .............................................13
One touch eco mode ..................................14
Display mode .............................................14
Making/Answering Calls
Making calls ...............................................15
Answering calls ..........................................15
Useful features during a call .......................16
Key lock ......................................................17
Shared Phonebook
Shared phonebook .....................................18
Speed Dial
Speed dial ..................................................20
Programming
Programmable settings ..............................21
Special programming .................................26
Registering a unit .......................................29
Caller ID Service
Using Caller ID service ...............................31
Caller list ....................................................31
Answering System
Answering system ......................................33
Turning the answering system on/
off ...............................................................33
Greeting message ......................................33
Listening to messages using the base
unit .............................................................34
Listening to messages using the
handset ......................................................34
Remote operation .......................................35
Answering system settings .........................37
Voice Mail Service
Voice mail service ......................................38
Intercom/Locator
Intercom .....................................................39
Handset locator ..........................................39
Transferring calls, conference calls ............39
Useful Information
Character entry ..........................................40
Error messages ..........................................42
Troubleshooting .........................................43
Index
Index...........................................................47
2

Table of Contents

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Model composition

Series Model No.
Base unit Handset
Part No. Part No. Quantity
KX-TG7861 series
KX-TG7861
*1
KX-TG7861 KX-TGA786 1
KX-TG7862 KX-TG7861 KX-TGA786 2
*1 Feature differences: Intercom calls can be made between handsets by purchasing and
registering one or more optional handsets (page 4).
R The suffix (AL) in the following model numbers will be omitted in these instructions:
KX-TG7861AL/KX-TG7862AL

Accessory information

Supplied accessories
No. Accessory item/Part number
Quantity
KX-TG7861 KX-TG7862
A AC adaptor for base unit/PNLV226AL 1 1 B
Telephone line cord
*1
1 1
C
Rechargeable batteries
*2
2 4
D
Handset cover
*3
1 2
E Charger 1 F AC adaptor for charger/PNLV233AL 1
*1 The telephone line cord comes connected with the telephone plug. *2 See page 4 for replacement battery information. *3 The handset cover comes attached to the handset.
A B C D E F
3

Introduction

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Additional/replacement accessories
Please contact your nearest Panasonic dealer for sales information.
Accessory item Model number
Rechargeable batteries
HHR-4MVT/2B or HHR-4MRT/2B
*1
Battery type: – Nickel metal hydride (Ni-MH) – 2 x AAA (R03) size for each handset
DECT repeater KX-A405AL
Key finder
KX-TGA20AZ
*2
*1 Replacement batteries may have a different capacity from that of the supplied batteries. *2 By registering the key finder (4 max.) to a Panasonic Digital Cordless Phone and attaching it
to an easy-to-lose item in advance, you can locate and find the mislaid item to which the key finder is attached. Please visit our Web site: http://panasonic.net/pcc/products/telephone/p/tga20/ Please contact Panasonic or authorised sales department on the back cover for availability of key finder in your area.
Expanding your phone system
Handset (optional): KX-TGA786AZ
You can expand your phone system by registering optional handsets (6 max.) to a single base unit. R Optional handsets may be a different
colour from that of the supplied handsets.
4
Introduction
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For your safety

To prevent severe injury and loss of life/ property, read this section carefully before using the product to ensure proper and safe operation of your product.
WARNING
Power connection
R Use only the power source marked on the
product.
R Do not overload power outlets and
extension cords. This can result in the risk of fire or electric shock.
R Completely insert the AC adaptor/power
plug into the power outlet. Failure to do so may cause electric shock and/or excessive heat resulting in a fire.
R Regularly remove any dust, etc. from the
AC adaptor/power plug by pulling it from the power outlet, then wiping with a dry cloth. Accumulated dust may cause an insulation defect from moisture, etc. resulting in a fire.
R Unplug the product from power outlets if it
emits smoke, an abnormal smell, or makes an unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped emitting and contact an authorised service centre.
R Unplug from power outlets and never touch
the inside of the product if its casing has been broken open.
R Never touch the plug with wet hands.
Danger of electric shock exists.
Installation
R To prevent the risk of fire or electrical
shock, do not expose the product to rain or any type of moisture.
R Do not place or use this product near
automatically controlled devices such as automatic doors and fire alarms. Radio waves emitted from this product may cause such devices to malfunction resulting in an accident.
R Do not allow the AC adaptor or telephone
line cord to be excessively pulled, bent or placed under heavy objects.
R It is advised not to use the equipment at a
refuelling point. Users are reminded to observe restrictions on the use of radio equipment in fuel depots, chemical plants or where blasting operations are in progress.
Operating safeguards
R Unplug the product from power outlets
before cleaning. Do not use liquid or aerosol cleaners.
R Do not disassemble the product. R Do not spill liquids (detergents, cleansers,
etc.) onto the telephone line cord plug, or allow it to become wet at all. This may cause a fire. If the telephone line cord plug becomes wet, immediately pull it from the telephone wall socket, and do not use.
Medical
R Consult the manufacturer of any personal
medical devices, such as pacemakers or hearing aids, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of
1.88 GHz to 1.90 GHz, and the RF transmission power is 250 mW (max.).)
R Do not use the product in health care
facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.
CAUTION
Installation and location
R Never install telephone wiring during an
electrical storm.
R Never install telephone line sockets in wet
locations unless the socket is specifically designed for wet locations.
R Never touch uninsulated telephone wires or
terminals unless the telephone line has been disconnected at the network interface.
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Important Information

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R Use caution when installing or modifying
telephone lines.
R The AC adaptor is used as the main
disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.
R This product is unable to make calls when:
– the handset batteries need recharging or
have failed. – there is a power failure. – the key lock feature is turned on.
Battery
R We recommend using the batteries noted
on page 4. USE ONLY rechargeable
Ni-MH batteries AAA (R03) size.
R Do not mix old and new batteries. R Do not open or mutilate the batteries.
Released electrolyte from the batteries is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic and may be harmful if swallowed.
R Exercise care when handling the batteries.
Do not allow conductive materials such as rings, bracelets, or keys to touch the batteries, otherwise a short circuit may cause the batteries and/or the conductive material to overheat and cause burns.
R Charge the batteries provided with or
identified for use with this product only, in accordance with the instructions and limitations specified in this manual.
R Only use a compatible base unit (or
charger) to charge the batteries. Do not tamper with the base unit (or charger). Failure to follow these instructions may cause the batteries to swell or explode.
General notices
R Please ensure that a separate telephone,
not dependent on local power, is available for emergency use.
R This equipment will be inoperable when
mains power fails.
R When a failure occurs which results in the
internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre.
R To minimise the possibility of lightning
damage, when you know that a thunderstorm is coming, we recommend that you: – Unplug the telephone line cord from the
phone socket.
– Unplug the AC adaptor from the AC
power outlet.
R No “000” or other calls can be made from
this device during a mains power failure.
R The earpiece on the handset is magnetised
and may retain small metallic objects.

Important safety instructions

When using your product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:
1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink, or laundry tub, in a wet basement or near a swimming pool.
2. Avoid using a telephone (including a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS

For best performance

Base unit location/avoiding noise
The base unit and other compatible Panasonic units use radio waves to communicate with each other. R For maximum coverage and noise-free
communications, place your base unit: – at a convenient, high, and central
location with no obstructions between
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Important Information
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the handset and base unit in an indoor environment.
– away from electronic appliances such as
TVs, radios, personal computers, wireless devices, or other phones.
– facing away from radio frequency
transmitters, such as external antennas of mobile phone cell stations. (Avoid putting the base unit on a bay window or near a window.)
R Coverage and voice quality depends on the
local environmental conditions.
R If the reception for a base unit location is
not satisfactory, move the base unit to another location for better reception.
Environment
R Keep the product away from electrical noise
generating devices, such as fluorescent lamps and motors.
R The product should be kept free from
excessive smoke, dust, high temperature, and vibration.
R The product should not be exposed to
direct sunlight.
R Do not place heavy objects on top of the
product.
R When you leave the product unused for a
long period of time, unplug the product from the power outlet.
R The product should be kept away from heat
sources such as radiators, cookers, etc. It should not be placed in rooms where the temperature is less than 0 °C or greater than 40 °C. Damp basements should also be avoided.
R The maximum calling distance may be
shortened when the product is used in the following places: Near obstacles such as hills, tunnels, underground, near metal objects such as wire fences, etc.
R Operating the product near electrical
appliances may cause interference. Move away from the electrical appliances.
Routine care
R Wipe the outer surface of the product
with a soft cloth.
R Do not use benzine, thinner, or any
abrasive powder.

Other information

CAUTION: Risk of explosion if battery is
replaced by an incorrect type. Dispose of used batteries according to the instructions.
Notice for product disposal, transfer, or return
R This product can store your private/
confidential information. To protect your privacy/confidentiality, we recommend that you erase information such as phonebook or caller list entries from the memory before you dispose of, transfer, or return the product.
Information on Disposal in other Countries outside the European Union
These symbols are only valid in the European Union. If you wish to discard these items, please contact your local authorities or dealer and ask for the correct method of disposal.

Specifications

R Standard:
GAP (Generic Access Profile)
R Frequency range:
1.88 GHz to 1.90 GHz
R RF transmission power:
Approx. 10 mW (average power per channel)
R Power source:
220–240 V AC, 50/60 Hz
R Power consumption:
Base unit:
Standby: Approx. 0.7 W Maximum: Approx. 2.8 W
Charger:
Standby: Approx. 0.12 W
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Important Information
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Maximum: Approx. 1.8 W
R Operating conditions:
0 °C–40 °C, 20 %–80 % relative air humidity (dry)
Note:
R Design and specifications are subject to
change without notice.
R The illustrations in these instructions may
vary slightly from the actual product.
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Important Information
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Setting up

Connections
n Base unit
R Use only the supplied Panasonic AC
adaptor PNLV226AL.
*DSL/ADSL filter (not supplied) is required if you have DSL/ADSL service.
Correct
Incorrect
Use only the supplied telephone line cord.
Press plug firmly.
Hook
“Click”
To socket
DSL/ADSL filter*
“Click”
To power outlet
n Charger
R Use only the supplied Panasonic AC
adaptor PNLV233AL.
To power outlet
“Click”
Battery installation
R USE ONLY Ni-MH batteries AAA (R03)
size.
R Do NOT use Alkaline/Manganese/Ni-Cd
batteries.
R Confirm correct polarities (
, ).
Rechargeable Ni-MH ONLY
R When the date and time setting is
displayed, see page 14.
9

Getting Started

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Battery charging
Charge for about 7 hours. R When the batteries are fully charged,
Fully charged” is displayed.
Confirm Charging is displayed.

Note when setting up

Note for connections
R The AC adaptor must remain connected at
all times. (It is normal for the adaptor to feel warm during use.)
R The AC adaptor should be connected to a
vertically oriented or floor-mounted AC outlet. Do not connect the AC adaptor to a ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.
R The unit is not designed to be used with
rotary/pulse dialling services.
During a power failure
The unit will not work during a power failure. We recommend connecting a corded-type telephone (without AC adaptor) to the same telephone line or to the same telephone line socket using a telephone double adaptor.
Note for battery installation
R Use the supplied rechargeable batteries.
For replacement, we recommend using the Panasonic rechargeable batteries noted on page 4, 6.
R Wipe the battery ends ( , ) with a dry
cloth.
R Avoid touching the battery ends (
, ) or
the unit contacts.
Note for battery charging
R It is normal for the handset to feel warm
during charging.
R Clean the charge contacts of the handset,
base unit, and charger with a soft and dry cloth once a month. Before cleaning the unit, disconnect from power outlets and any telephone line cords. Clean more often if the unit is exposed to grease, dust, or high humidity.
Battery level
Icon Battery level
High
Medium
Low
Needs charging.
Panasonic Ni-MH battery performance (supplied batteries)
Operation Operating time
In continuous use 11 hours max.
Not in use (standby) 230 hours max.
Note:
R It is normal for batteries not to reach full
capacity at the initial charge. Maximum battery performance is reached after a few complete cycles of charge/discharge (use).
R Actual battery performance depends on
usage and ambient environment.
R Even after the batteries are fully charged,
the handset can be left on the base unit or charger without any ill effect on the batteries.
R The battery level may not be displayed
correctly after you replace the batteries. In this case, place the handset on the base
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Getting Started
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unit or charger and let it charge for at least 7 hours.

Controls

Handset
A A
A
F
G
H
J
K
I
B
C
D
E
Speaker M N (Talk)
Dial keypad MZN (Speakerphone)
Microphone
Receiver
Display
MeN (Off/Power) MR/ECON
R: Recall/Flash
ECO: Eco mode shortcut key M N (Noise reduction key)
Charge contacts
n Control type
Soft keys The handset features 2 soft keys. By pressing a soft key, you can select the feature shown directly above it on the display.
Navigator keyMDN, MCN, MFN, or MEN: Scroll through
various lists and items. – MDN or MCN: Adjust the receiver or
speaker volume while talking. – MCN ( : Caller list): View the caller list. – MFN (
: Phonebook): View the
phonebook entry. – MEN (T: Redial): View the redial list. R As all multiple items cannot be displayed
on screen at the same time, you can
quickly search the desired item to move
screens by pressing MEN or MFN, instead
of scrolling down or up line by line
(page 14).
Base unit
B C DA
G
E
F
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Charge contacts
Speaker
M N (Locator) M N (Erase) M N (Answer on)
Answer on indicator
MjN/MkN (Volume up/down) M N/M N (Repeat/Skip) M N (Play/Stop)
Message indicator

Display

Handset display items
Item Meaning
Range status: The more bars visible, the closer the handset is to the base unit.
Out of base unit range
Paging, intercom mode
Speakerphone is on. (page 15)
The line is in use. R When flashing slowly: The
call is put on hold.
R When flashing rapidly: An
incoming call is now being received.
Missed call*1 (page 31)
The base unit transmission power is set to Low”. (page 14)
Noise reduction is set. (page 16)
R When displayed next to the
battery icon: Answering system is on. (page 33)
R When displayed with a
number: New messages have been recorded. (page 34)
Item Meaning
Greeting Only” is
selected as the caller’s recording time. In this case, the answering system answers calls with a greeting message and caller messages are not recorded. (page 37)
Battery level
Alarm is on. (page 26)
Equalizer is set. (page 16)
Privacy mode is on. (page 24)
Ringer volume is off. (page 15)
Night mode is on. (page 27)
Blocked call*1 (page 27,
32)
New voice mail message received.*2 (page 38)
Line in use
Someone is using the line.
IN USE
Answering system is being used by another handset or the base unit.
*1 Caller ID subscribers only *2 Voice mail subscribers only
Handset soft key icons
Icon Action
Returns to the previous screen or outside call.
Displays the menu.
OK Accepts the current selection.
Makes a call. (page 15)
Temporarily turns off the ringer for incoming calls. (page 16)
Places a call on hold.
Opens the phonebook.
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Getting Started
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Icon Action
Allows you to edit phone numbers. (page 28)
Adds new entry. (page 20, 28)
Displays the character entry mode for phonebook search. (page 18)
Turns the key lock feature off. (page 17)
Stops alarm. (page 26)
Snooze button on the alarm. (page 27)
Selects entries or handsets. (page 26)
Plays a message.
n
Stops recording or playback.
Stores phone numbers. (page 15)
Erases the selected item.
Switches the screen to confirm the detailed information. (page 14)
Allows you to make an intercom call. (page 39)
C Erases a number/character.
Puts the call on mute.
Handset main menu icons
The following icons are shown when you press M
N (right soft key) in standby mode.
Icon Feature
Answer System
Time Settings
Intercom
Initial Setup
Caller List
Key Finder
*1
Ringer Setup
*2
*1 This icon is displayed when the key finder
is registered.
*2 This menu icon is displayed when the key
finder is not registered.

Screen saver mode

The backlight goes dark when on a call or turns off completely after 1 minute of inactivity if the handset is not on the base unit
or charger. Activate the handset display again by: – pressing M
N when on a call.
– pressing MeN at all other times.

Turning the power on/off

Power on
Press MeN for about 1 second.
Power off
Press MeN for about 2 seconds.

Initial settings

n Direct command code:
Programmable settings can be accessed by pressing M
N (right soft key), #, and then
the corresponding code on the dial keypad (page 21).
Example: Press M
N (right soft key)
#101.
n Symbol meaning: Example: MbN: “Off
Press MCN or MDN to select the words in quotations.
Display language
1 M
N (right soft key) #110
2 MbN: Select your desired language. a
MOKN
3 MeN
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Getting Started
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Date and time
Important:
R When you install the batteries for the first
time, the handset may prompt you to set date and time. First press MOKN, then proceed to step 2.
1 M
N (right soft key) #101
2 Enter the current date, month, and year.
a MOKN Example: 15 July, 2013
15 07 13 R You can select the date format by
pressing #: – dd/mm/yy (date/month/year) – yy/mm/dd
3 Enter the current hour and minute.
Example: 9:30
09 30 R You can select 24-hour or 12-hour
clock format (AM or PM) by pressing *.
4 MOKN a MeN
Note:
R The date and time may be incorrect after a
power failure. In this case, set the date and time again.

One touch eco mode

The MR/ECON button on the handset enables you to activate the eco function with one touch. By activating eco mode, your unit can reduce the base unit transmission power by up to 90 % in standby mode. You can turn on/off one touch eco mode by just pressing MR/ECON. The default setting is Normal. – When the one touch eco mode is on: Low
is temporarily displayed and
is shown
on the handset display instead of
.
– When the one touch eco mode is off:
Normal is temporarily displayed and
goes off from the handset display.
Note:
R When there is another cordless phone
nearby and it is in use, the base unit transmission power may not be reduced.
R Activating one touch eco mode reduces the
range of the base unit in standby mode.
R If you set the repeater mode to On” (page
30): – One touch eco mode is cancelled. – Eco Setup” is not shown in the
display menu (page 24).

Display mode

You can select to display either a single item or multiple items on one screen at a time for the following features: – handset main menu icons in function menu – menu list, recorded message list,
phonebook list, caller list, and redial list
Select the desired setting: – Multi Items”: Multiple entries/all menu
icons are shown on one screen at a time.
Single Item”: An entry/a menu icon is
shown on one screen at a time.
The default setting is Multi Items”.
Programming the display mode beforehand
1 M
N (right soft key) #192
2 MbN: Select the desired setting. a MOKN
a MeN
Note:
R When in multiple items display mode, you
can move screens by pressing MEN or MFN, without scrolling down or up through the list: – Press MEN to go to the next screen. – Press MFN to return to the previous
screen.
R When in multiple items display mode, you
can switch the screen to confirm the detailed information by pressing M N.
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Getting Started
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Making calls

1 Lift the handset and dial the phone
number.
R To correct a digit, press MCN.
2 Press M
N.
3 When you finish talking, press MeN or
place the handset on the base unit or charger.
Using the speakerphone
1 Dial the phone number and press MZN.
R Speak alternately with the other party.
2 When you finish talking, press MeN.
Note:
R For best performance, use the
speakerphone in a quiet environment.
R To switch back to the receiver, press MZN/
M
N.
Adjusting the receiver or speaker volume
Press MDN or MCN repeatedly while talking.
Making a call using the redial list
The last 10 phone numbers dialled are stored in the redial list (each 24 digits max.).
1 MEN (T) 2 MbN: Select the desired phone number. 3 M
N
Storing a number to the phonebook
1 MEN (T) 2 MbN: Select the desired phone number.
a M
N a M N
3 To store the name, continue from step 3,
“Adding entries”, page 18.
Erasing a number in the redial list
1 MEN (T)
2 MbN: Select the desired phone number.
a M
N
3 MbN: “Yes” a MOKN a MeN
Pause (for PBX/long distance service users)
A pause is sometimes required when making calls using a PBX or long distance service. When storing a calling card access number and/or PIN in the phonebook, a pause is also needed (page 19). Example: If you need to dial the line access number “0” when making outside calls with a PBX:
1 0 a MDN (Pause) 2 Dial the phone number. a M
N
Note:
R A 3 second pause is inserted each time MDN
(Pause) is pressed.

Answering calls

1 Lift the handset and press M
N or MZN
when the unit rings. R You can also answer the call by
pressing any dial key from 0 to 9,
*, or #. (Any key answer feature)
2 When you finish talking, press MeN or
place the handset on the base unit or charger.
Auto talk
You can answer calls simply by lifting the handset off the base unit or charger. You do not need to press M N. To turn this feature on, see page 24.
Adjusting the handset ringer volume
n While the handset is ringing for an
incoming call:
Press MDN or MCN repeatedly to select the desired volume.
n Programming the volume beforehand:
1 M
N (right soft key) #160
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Making/Answering Calls

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