Palm Zire 71 Handbook

Handbook for the

Palm

™

Zire

™

Handheld

© 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, the Palm logo, and Palm OS are registered trademarks, and Palm, Palm Powered, VersaMail, and Zire are trademarks of Palm, Inc. All other brands are trademarks or registered trademarks of their respective owners.

Disclaimer and Limitation of Liability

Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.

Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

PN: 406-4782B-US

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Chapter 1: Setting Up Your Palm™ Zire™ 71 Handheld . . . . . . . . . . . . . . . 3

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Audio and video requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

E-mail requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

SMS requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 1: Connect the HotSync

Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 4: Install software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 5: Perform a HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Step 6: Register your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

cradle/cable to the computer . . . . . . . . . . . . . . . 6

Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Opening the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Locating top panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using the backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Tapping and typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

iii

Contents

Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21

Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Full-screen writing area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Beaming tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 44

Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Choosing a menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Contents

Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Installing applications and files on a Windows computer . . . . . . . . . . . . . 66

Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 70

Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Viewing Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Using Card Info menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Card menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Contents

Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 115

Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Chapter 10: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Contents

Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Chapter 12: Using Palm™ Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Using the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Opening and closing the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Setting camera options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Taking photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Managing memory space for photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Approving photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Photo menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Chapter 13: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

vii

Contents

Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Chapter 14: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Chapter 15: Performing HotSync

Operations . . . . . . . . . . . . . . . . . . . . . 163

Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 169

Performing a cradle/cable HotSync operation: Windows computers . . . 169

Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 171

Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Preparing your computer for infrared communication . . . . . . . . . . . . . . . 173

Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 176

Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Preparing your computer for a modem HotSync operation . . . . . . . . . . . 177

Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 179

Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 181

Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Connecting to your company’s dial-in server . . . . . . . . . . . . . . . . . . . . . . . 182

Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Performing the first HotSync operation with a user profile . . . . . . . . . . . 187

viii

Contents

Chapter 16: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 189

Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Writing Area Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 227

Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 233

Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Beaming problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Contents

About This Book

Congratulations on your purchase of a Palm™ Zire™ 71 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through:

■ Locating all the parts of your handheld

■ Viewing and entering data

■ Taking and viewing photos

■ Working with expansion cards

■ Using your handheld with your computer

■ Personalizing your handheld with your own preference settings

After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference guide for less common tasks, for maintenance of your handheld, and for any problems that might arise as you operate your handheld.

About This Book

CHAPTER 1

Setting Up Your Palm™ Zire™ 71 Handheld

Your new Palm™ Zire™ 71 handheld enables you to do the following:

■ Access your data and view or look up information with one hand, using the

5-way navigator.

■ Capture pictures while you’re on the go, with the built-in digital camera.

■ View clear, sharp, colorful images and videos on the high-resolution screen.

■ Listen to MP3 files (expansion card required; sold separately).

■ Share data, make backups, and extend storage capacity with optional expansion

cards (expansion slot included; expansion cards sold separately).

■ Stay organized and on time by keeping your appointments, contact

information, and to-do items in one place.

■ Quickly jot notes or memos on the fly.

■ Send, receive, and compose e-mail and SMS messages.

To use the e-mail, SMS, audio, and video features, you must install the software from the Software Essentials CD-ROM onto your handheld. To use the e-mail and SMS features, you must also be able to connect your handheld to a mobile phone. See “E-mail requirements” later in this chapter for details.

NOTE You may need to download software from the Internet while installing some

applications from the Software Essentials CD-ROM.

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld

System requirements

To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section.

Minimum requirements: Windows computers

The minimum requirements for Windows computers are as follows:

■ A Pentium-class PC running one of the following operating systems:

– Windows NT 4.0 Workstation and SP6 or later (requires a serial cradle/cable

sold separately, and administrator rights to install Palm Desktop software)

–Windows 98

–Windows ME

– Windows 2000 Pro (requires administrator rights to install Palm Desktop

software)

– Windows XP Home or Pro (requires administrator rights to install Palm

Desktop software)

■ Internet Explorer 4.01 with SP2 or later

■ 50 megabytes (MB) available hard disk space

■ VGA monitor or better

■ CD-ROM or DVD-ROM drive (you can also download Palm Desktop software

www.palm.com

from

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately)

)

Minimum requirements: Mac computers

The minimum requirements for Mac computers are as follows:

■ Mac computer or compatible with a PowerPC processor

■ Mac OS 9.1 or later with 12MB available memory or Mac OS X, version 10.1.2 or

later (Mac OS X requires administrator rights to install Palm Desktop software)

■ 25MB available hard disk space

■ Monitor that supports screen resolution of 800 x 600 or better

■ CD-ROM or DVD-ROM drive (you can also download Palm Desktop software

www.palm.com

from

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately and

)

compatible with Mac OS 9 only)

Audio and video requirements

System requirements

To use the audio application included on the Software Essentials CD-ROM, you must also have an expansion card (sold separately).

The video application included on the Software Essentials CD-ROM does not require additional accessories. You can store video clips directly on your handheld or on an expansion card based on the space available.

NOTE

applications from the Software Essentials CD-ROM.

E-mail requirements

You can use a cradle/cable or infrared communication and the e-mail application included on the Software Essentials CD-ROM to synchronize your messages with your computer.

To use the e-mail application for optional remote access, you must have an Internet service provider (ISP) account and any one of the following:

■ An IR-enabled mobile phone

■ A mobile phone with a cable that connects to your handheld

■ A modem accessory for your handheld

You may need to download software from the Internet while installing some

SMS requirements

To use the Telephony/SMS application, you must have any one of the following:

■ An IR-enabled GSM mobile phone

■ A GSM mobile phone with a cable that connects to your handheld

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld

Upgrade information

If you already own a Palm OS® handheld, go to the web site

www.palm.com/support/zire71

for upgrade instructions.

Step 1: Connect the HotSync® cradle/cable to the computer

a. Locate the USB icon and ports on your computer.

b. Plug the USB connector into a USB port on your computer.

c. Connect the power adapter cable to the back of the cradle/cable.

NOTE

on the back of the USB connector instead of the back of the cradle/cable.

d. Plug the adapter into a working electric outlet.

On some cradles/cables, the power adapter cable may plug into a tail

Windows NT users cannot use a USB cradle/cable and port. You must use a cradle/cable with a serial port connection (sold separately).

USB icon

USB port

USB connector

Step 2: Charge your handheld

a. Connect your handheld to the cradle/cable for at least two hours for an initial

charge.

b. After it is charged, remove the handheld from the cradle/cable by gently tilting

it forward and then lifting it from the cradle/cable.

Once your handheld is set up and in daily use it requires about 15 to 30 minutes of charge time per day, depending on usage. To keep the battery fully charged, we recommend placing your handheld in a cradle/cable that is connected to a power source whenever you are not using it.

Step 3: Set up your handheld

a. Press the power button to turn on your handheld.

If your handheld did not turn on, see “Operating problems” in Appendix B.

b. Slide the stylus out of the storage slot.

c. Hold the stylus as you would a pen or pencil, and use it to follow the onscreen

directions.

Step 3: Set up your handheld

Step 4: Install software

a. Insert the Desktop Software CD-ROM into your computer ’s CD-ROM drive.

b. Windows: Follow the onscreen instructions, which guide you through installing

Palm Desktop software and entering your handheld business card information.

Mac: Double-click the Palm Desktop CD icon that appears on the desktop, and

then double-click the Palm Desktop Installer icon.

NOTE

computer running Windows NT/2000/XP or Mac OS X.

You need administrator rights to install Palm Desktop software on a

Chapter 1 Setting Up Your Palm™ Zire™ 71 Handheld

Step 5: Perform a HotSync operation

Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button.

Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button.

Step 6: Register your handheld

Windows: When the first HotSync operation is complete, the installer displays

screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears.

Mac: When the first HotSync operation is complete, double-click the Palm Desktop

software icon in the Palm folder (inside the Applications folder by default) to access screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears.

Congratulations!

You’ve set up your handheld, installed Palm Desktop software, and performed your first HotSync operation. If you’re using a Windows computer, you also created your handheld business card and registered your handheld. For comprehensive information about using your handheld, continue reading this electronic handbook.

For more information about using Palm Desktop software, see the following:

■ The online Help for Palm Desktop software. To access the online Help, go to the

Help menu in Palm Desktop software.

■ Mac: The electronic Palm Desktop Software for the Macintosh User’s Guide. To

access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf.

CHAPTER 2

Exploring Your Handheld

Your Palm™ Zire™ 71 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following:

■ Enter your schedule in Date Book.

■ Keep all your contact names, addresses, and phone numbers in Address Book.

■ Take photos with the built-in digital camera and view them in Palm™ Photos.

■ Jot quick notes directly on the screen in Note Pad.

■ Prioritize and assign your tasks a due date in To Do List.

■ Create and view text memos in Memo Pad.

■ Track your expenses and create expense reports in Expense.

■ Set alarms from World Clock, Date Book, and Note Pad to keep yourself on

schedule and remind yourself of appointments and notes.

■ Synchronize your data with Palm™ Desktop software on your Windows or Mac

computer so you always have a backup copy.

■ Insert an SD or a MultiMediaCard expansion card to add more software or

memory or to back up your data, or insert an SDIO expansion card.

■ Share information with other devices that have an infrared (IR) port.

When you install the software from the Software Essentials CD-ROM that comes with your handheld, you can use your handheld for entertainment applications, to access productivity tools, and to stay in touch with SMS and e-mail messages.

NOTE You may need to download software from the Internet while installing some

applications from the Software Essentials CD-ROM.

This additional software enables you to use your handheld to do the following:

■ Listen to MP3 audio files in the audio application (expansion card required, sold

separately).

■ View video clips in Kinoma.

■ Play a game in Solitaire.

■ Read eBooks in Palm™ Reader.

■ Compose, send, and receive e-mail in the VersaMail™ application. See “E-mail

requirements” in Chapter 1 for system requirements.

■ Compose, send, and receive SMS messages in the SMS application when you

connect your handheld with a GSM mobile phone (sold separately).

Chapter 2 Exploring Your Handheld

Locating handheld components

Take a few moments to learn how to access and locate the components of your handheld.

Opening the camera

When the camera is open, you can access additional controls on the front and back panels.

To open the camera:

■ Slide the bottom portion of your handheld upward to reveal the camera shutter

button on the inside of the back panel.

To close the camera:

■ Slide the top portion of your handheld downward until the front and back

panel are in alignment at the top and bottom.

Locating front panel controls

Graffiti® 2 writing area

Application buttons

Locating handheld components

Screen

5-way navigator

Camera shutter button

Screen

Graffiti® 2 writing area

5-way navigator

Application buttons

Camera shutter button

Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus.

The area where you write letters and numbers using the Graffiti 2 alphabet. See “Using Graffiti 2 writing to enter

data” in Chapter 3 to learn how to write Graffiti 2 characters.

Enables you to select and display records on your handheld screen. See “Using the navigator” later in this chapter for additional information, and look for tips throughout this handbook.

Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, Palm Photos, and Note Pad. See “Opening

applications” in Chapter 4 for information on the default

application associated with each button, and see “Buttons

Preferences” in Chapter 16 for details on reassigning these

buttons to activate any application on your handheld.

Uses the built-in digital camera to take photos. See “Using

the camera” in Chapter 12 for details on using the camera

features.

Chapter 2 Exploring Your Handheld

Locating top panel components

Expansion card slot

IR port

Headphone jack

Stylus

Power button/ brightness control

Accepts SD, SDIO, or MultiMediaCard expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.)

IR port

Headphone jack

Uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync

operations. See “Beaming data” in Chapter 3 and see “Conducting IR HotSync operations” in Chapter 15 for more information.

Enables you to connect a standard 3.5mm stereo headset (sold separately) to your handheld for use with audio and video applications.

Locating handheld components

Stylus

Power button/ brightness control

Using the backlight

If lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight.

To adjust the brightness of the backlight:

1. Tap the Brightness icon in the upper-right corner of the Graffiti 2 writing area.

Slides in and out of the slot on the top of your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil.

Turns your handheld on or off and enables you to access the brightness control. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed.

If your handheld is turned on, you can turn it off by pressing the power button. Pressing and holding the power button for about two seconds opens the brightness control dialog box.

See the next section, “Using the backlight” for information on adjusting the backlight.

You can also press and hold the power button for about two seconds to

TIP

access brightness control. In addition, you can assign the full-screen pen stroke to access the brightness control. See “Pen Preferences” in Chapter 16 for details.

2. Drag the slider to adjust the brightness.

You can also press Up or Down on the navigator to adjust the brightness.

TIP

3. Tap Do n e.

Chapter 2 Exploring Your Handheld

Locating back panel components

Universal connector

Attach points

Reset button

Camera lens

Speaker

Enable you to connect optional accessories to the universal connector on your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers.

Reset button

Camera lens

Speaker

Universal connector

Resets your handheld. Under normal use, you should not have to use the reset button. See “Resetting your handheld” in Appendix A for information about when and how to use the reset button.

Enables you to take a photograph with the built-in digital camera. See “Using the camera” in Chapter 12 for details on using the camera features.

Enables you to listen to music, videos, alarms, and game and system sounds on your handheld.

Connects your handheld to the cradle/cable, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology.

The universal connector also connects peripheral hardware devices to your handheld. Some peripheral devices must be used in combination with the attach points.

Adding an expansion card

An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld. Your handheld is compatible with SD, SDIO, or MultiMediaCard expansion cards.

To insert a card:

1. Insert the card into the expansion slot with the label side facing the display.

2. Push the card in with your thumb. You feel the card lock and hear the system

sound.

Adding an expansion card

Push

To r em ov e a c ar d:

1. Push lightly against the card with your thumb.

When the card is released, you hear the system sound (provided that system sounds are turned on). See “Sounds & Alerts Preferences” in Chapter 16 for information on turning system sounds on and off.

IMPORTANT

expansion slot before you hear the tone and it releases from the expansion slot.

2. Slide the card out of the expansion slot.

Push

You can damage the expansion slot if you pull the card out of the

For complete information about working with expansion cards, see Chapter 7.

Chapter 2 Exploring Your Handheld

Tapping and typing

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld.

The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform.

IMPORTANT

the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen as this will scratch the screen.

Always use the point of the stylus for tapping or for making strokes on

With your handheld turned on, you can tap the handheld screen to perform many operations, such as the following:

■ Open applications.

■ Select menu commands.

■ Initiate a Find operation to search through applications installed on your

handheld for specific text. (Find operations do not search through applications on expansion cards.)

■ Select options in dialog boxes.

■ Open the onscreen keyboards.

Just as you can drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

Elements of the handheld interface

There are many common elements in the handheld interface. These elements are described in this section.

Icons

Tapping and typing

Menu bar

Icons

Brightness control

Clock

ABC

123

Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar.

Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data .

See “Opening applications,” “Using menus,” and “Finding

information” in Chapter 4, and “Buttons Preferences” in Chapter 16 for more information about using these icons.

Tap the Brightness icon to open the Adjust Brightness dialog box. See “Using the backlight” earlier in this chapter for instructions on adjusting the brightness.

Tap the Clock icon to display the current time and date. The display closes automatically after two seconds.

With the cursor in an input field, tap ABC to activate the alphabetic keyboard.

With the cursor in an input field, tap 123 to activate the numeric keyboard.

Chapter 2 Exploring Your Handheld

Check box

Command button

Previous/next arrows

Pick list

Scroll bar

Check box

Command buttons

Previous/next arrows

Pick list

Scroll bar

Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive.

Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens.

Tap the left and right arrows to display the previous and next records; tap the up and down arrows to display the previous and next pages of information.

Tap the arrow to display a list of choices, and then tap an item in the list to select it.

Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider.

You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator.

Displaying online tips

Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Using the navigator

When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus, using one hand.

Tapping and typing

Look for the navigator icon to find navigator tips throughout this guide. See

Chapter 4 and Chapter 5 for additional information about using the navigator with

Address Book, and Chapter 8 for additional information on using the navigator with Date Book.

Press center of navigator to press Select

To navigate in list screens, do any of the following:

■ Press Up or Down on the navigator to scroll an entire screen of records.

■ Press and hold Up or Down on the navigator to accelerate the scrolling.

■ Press Select on the navigator to insert the selection highlight. When the selection

highlight is present, you can do the following:

– Press Up or Down on the navigator to scroll to the previous or next records.

– Press Select again to view the selected record.

– Press Left on the navigator to remove the selection highlight.

Chapter 2 Exploring Your Handheld

To navigate in record screens:

1. Press Up or Down on the navigator to scroll within the current record.

2. Press Right or Left on the navigator to scroll to the previous or next record. (This

feature is not available in Address Book.)

3. Press Select on the navigator to return to the list screen.

To navigate in dialog boxes:

■ While a pick list is open, press Up or Down on the navigator to highlight an

item, and then press Select on the navigator to select the item.

■ Press Select on the navigator to close a dialog box.

– If there’s only one button, pressing Select activates that button.

– If there are two buttons, pressing Select activates the action button (versus

Cancel) such as OK, Yes, or Delete.

– If there are multiple buttons, Select activates affirming buttons such as OK,

Yes, or Done.

IMPORTANT

Read dialog boxes carefully. Sometimes, selecting a button such as OK

or Yes results in canceling an operation or deleting data.

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