Palm Zire 31 User Manual
User Guide
Copyright and Trademark
© 2004-2006 palmOne, Inc. All rights reserved.
palmOne, the palmOne logo, Zire, the Zire logo, “Z” (Stylized) and stylizations and design marks associated
with all the preceding, and trade dress associated with palmOne, Inc.’s products, are among the trademarks
or registered trademarks owned by or licensed to palmOne, Inc. or its subsidiaries. Palm OS, the Palm logo,
Graffiti, HotSync, Palm, Palm Reader, the HotSync logo and the Palm and PalmSource trade dress are
trademarks owned by or licensed to PalmSource, Inc. palmOne, Inc. uses the MPEG Layer-3 audio decoding
technology trademarks under express license from Thomson Licensing S.A. All other brand and product
names are or may be trademarks of, and are used to identify products or services of, their respective owners.
This product includes technology owned by Microsoft Corporation and cannot be used or distributed without
a license from Microsoft Licensing, GP.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the
use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of
data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data
on other media to protect against data loss.
[
! ]
IMPORTANT
accompanying software program(s). Using any part of the software indicates that you accept the terms of the
End User Software License Agreement.
Please read the End User Software License Agreement with this product before using the
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palmOne.com
/support/intl.
v. 1.1
Zire™ 31 Handheld ii
Table of Contents
About This Guide .................................................................xiv
What’s in this guide? .................................................................................xiv
Step-by-step instructions................................................................... xiv
Links...................................................................................................... xv
Sidebars.......................................................................................................xv
Tips for viewing this guide in Adobe Acrobat Reader............................xvi
Chapter 1: Setting Up Your Handheld
and Your Computer ..................................................................1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using Profiles..............................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Exploring Your Handheld....................................18
Locating the controls on your handheld...................................................19
Front panel controls ............................................................................ 19
Top panel controls............................................................................... 20
Side and back panel controls ............................................................. 21
What’s on the screen? ................................................................................22
Input area........................ ...... ....... ...... ....................................... ...... ..... 22
Application controls ............................................................................ 23
Zire™ 31 Handheld iii
What software is on my handheld?........ ....... ...... ....... ...... ...... ....... ............25
What’s on the CD? ......................................................................................26
Related topics..............................................................................................28
Chapter 3: Moving Around in A pplications.........................29
Opening applications..................................................................................30
Using the application buttons ............................................................ 30
Using the Home screen....................................................................... 30
Switching between applications ........................................................ 31
Using menus ..............................................................................................31
Using the Command stroke................................................................ 32
Using the 5-way navigator.........................................................................33
Moving around the Home screen ...................................................... 34
Moving around list screens ................................................................ 35
Moving around record screens .......................................................... 35
Moving around dialog boxes ............................................................. 36
Moving around pick lists..................................................................... 37
Finding information ...................................................................................38
Related topics..............................................................................................39
Chapter 4: Entering Information...........................................40
How can I enter information? ....................................................................41
Entering information with Graffiti 2 writing .............................................41
Writing Graffiti 2 characters ...............................................................42
Graffiti 2 alphabet................................................................................ 44
Graffiti 2 numbers ............................................................................... 45
Writing Graffiti 2 symbols and other special characters ..................50
Writing Graffiti 2 ShortCuts ................................................................52
Entering information with the onscreen keyboard ..................................54
Entering information with your computer................................................56
Importing information from other applications .......................................60
Restoring archived items on your computer............................................62
Entering info from Contacts into another application .............................63
Editing information.....................................................................................65
Selecting information.......................................................................... 65
Zire™ 31 Handheld iv
Copying and pasting information ......................................................66
Deleting information ...........................................................................67
Related topics..............................................................................................68
Chapter 5: Synchronizing Your Handheld
with Your Computer...............................................................69
Why synchronize information?..................................................................70
What information is synchronized?...........................................................71
How do I synchronize? ..............................................................................72
Synchronizing with a cable .................................................................73
Synchronizing using the IR port .........................................................74
Synchronizing over a network ............................................................78
Synchronizing by dialing in to a network ..........................................78
Synchronizing by connecting to a computer on the network ..........83
Customizing your synchronization settings .............................................86
Choosing how your computer responds to
synchronization requests .............................................................86
Setting synchronization options ........................................................88
Choosing whether application information is updated ....................89
Synchronizing with an external file...........................................................95
Related topics..............................................................................................96
Chapter 6: Expanding Your Handheld..................................97
What type of expansion cards can I use? .................................................98
How can expansion cards help me?..........................................................98
Inserting an expansion card ......................................................................99
Removing an expansion card .................................................................100
Opening an application on an expansion card ......................................101
Opening files on an expansion card .......................................................102
Viewing card information.........................................................................103
Renaming a card ......................................................................................104
Copying applications to an expansion card ..........................................105
Removing all information from a card ...................................................106
Related topics............................................................................................107
Zire™ 31 Handheld v
Chapter 7: Managing Your Contacts..................................108
Adding a contact ......................................................................................109
Entering additional contact information ................................ ...... ....112
Selecting contact field types .............................................................113
Defining custom fields ......................................................................114
Selecting a contact as your business card ......................................115
Copying contact information into multiple contacts ............................116
Locating a contact on your list ................................................................117
Deleting a contact ....................................................................................118
Customizing the Contacts list .................................................................119
Working with Contacts on your computer..............................................121
Related topics............................................................................................122
Chapter 8: Managing Your Calendar..................................123
Scheduling events ....................................................................................124
Scheduling an appointment .............................................................124
Scheduling an event without a start time .......................................126
Scheduling a repeating event—standard interval ... ...... ....... ...... ....128
Scheduling a repeating event—unusual interval ............................129
Scheduling an event that is longer than a day ...............................131
Entering a location or a note for an event .......................................132
Color-coding your schedule.....................................................................133
Selecting your color-codes ...............................................................133
Assigning a color-code to an event .................................................136
Setting an alarm .......................................................................................137
Rescheduling an event ............................................................................138
Deleting events .........................................................................................140
Deleting a specific event ...................................................................140
Deleting all your old events ..............................................................142
Checking your schedule ...........................................................................143
Viewing your appointments and tasks together .............................143
Viewing your daily schedule ............................................................145
Viewing your weekly schedule .........................................................147
Viewing your monthly schedule ......................................................148
Finding events that overlap.............................................................. 149
Zire™ 31 Handheld vi
Customizing your calendar ......................................................................149
Customizing display options for your calendar ..............................150
Setting alarm and time options ........................................................153
Working with Calendar on your computer .............................................155
Related topics............................................................................................156
Chapter 9: Managing Your Tasks........................................157
Creating a task ..........................................................................................158
Setting an alarm ................................................................................159
Scheduling a repeating task—standard interval ................... ...... ....160
Scheduling a repeating task—unusual interval .................... ...... ....162
Organizing your tasks ..............................................................................164
Marking a task complete .........................................................................165
Deleting tasks ...........................................................................................166
Deleting a specific task ......................................................................166
Deleting all your completed tasks ....................................................167
Customizing your Tasks list ....................................................................168
Working with Tasks on your computer...................................................170
Related topics............................................................................................171
Chapter 10: Writing Memos ................................................172
Creating a memo .....................................................................................173
Viewing and editing a memo ..................................................................174
Moving memos in your memos list .......................................................175
Deleting a memo ......................................................................................176
Working with Memos on your computer................................................177
Related topics............................................................................................178
Chapter 11: Writing Notes in Note Pad..............................179
Creating a note .........................................................................................180
Choosing the pen and paper (background) colors .........................181
Setting an alarm ................................................................................183
Viewing and editing a note .....................................................................185
Deleting a note .........................................................................................186
Zire™ 31 Handheld vii
Working with Note Pad on your computer.............................................187
Related topics............................................................................................188
Chapter 12: Pe rforming Calculations.................................189
Calculator buttons.....................................................................................190
Viewing recent calculations ....................................................................191
Related topics............................................................................................192
Chapter 13: Managing Your Expenses...............................193
Adding an expense...................................................................................194
Choosing currency options.. ...... ....... ...... ....... ...... ....... ...... ...... ....... ...... ....196
Customizing the currency pick list ...................................................196
Presetting the currency symbol .......................................................197
Creating a currency symbol ..............................................................198
Deleting expenses.....................................................................................200
Deleting an individual expense ........................................................200
Deleting an entire category of expenses .........................................201
Customizing the expense list...................................................................202
Working with Expense on your computer..............................................203
Related topics............................................................................................204
Chapter 14: Listening to Music...........................................205
Transferring MP3 files to an expansion card .........................................206
Transferring music from a CD to an expansion card ............................209
Playing music on your handheld ............................................................213
Managing playlists....................................................................................214
Creating a playlist ..............................................................................214
Playing songs from a playlist ...........................................................216
Editing a playlist ................................................................................217
Deleting a playlist ..............................................................................219
Viewing song info ....................................................................................220
Working with RealOne Player on your computer ..................................221
Related topics............................................................................................222
Zire™ 31 Handheld viii
Chapter 15: Viewing Photos...............................................223
Copying photos to your handheld ..........................................................224
Viewing photos.........................................................................................226
Viewing a photo in Thumbnail view ................................................226
Viewing a photo in List view ............................................................227
Viewing a slide show ........................................................................228
Rotating a photo ................................................................................229
Viewing and editing photo details ...................................................231
Organizing photos ....................................................................................233
Organizing photos in albums ...........................................................233
Moving a photo within and between albums .................................235
Sorting photos in List view ...............................................................236
Copying a photo .......................................................................................237
Working with Photos on your computer.................................................239
Related topics............................................................................................240
Chapter 16: Sharing Information........................................241
Beaming ................................ .......................... ......................... ................. 242
Beaming information from within an application ..........................242
Beaming a category ................................................... ...... ....... ...... ....244
Beaming an application ............. ...... ....... ...... ....... ...... ...... ....... ...... ....245
Other ways of sharing information.........................................................247
Related topics............................................................................................248
Chapter 17: Keeping Your Information Private..................249
Choosing a security level .........................................................................250
Marking information as private ...............................................................251
Setting the level of privacy ......................................................................252
Hiding or masking private entries ....................................................252
Viewing an entry that is masked...................................................... 253
Using a password .....................................................................................253
Creating a password .........................................................................254
Changing a password .......................................................................255
Deleting a password.......................................................................... 257
Deleting a forgotten password .........................................................258
Zire™ 31 Handheld ix
Locking your handheld.............................................................................259
Locking your handheld automatically .............................................260
Locking your handheld manually .....................................................262
Related topics............................................................................................263
Chapter 18: Using Categories to Organize Information...264
Adding a category.....................................................................................265
Renaming a category ...............................................................................266
Deleting a category ..................................................................................267
Placing information into a category ........................................................268
Placing an entry into a category .......................................................268
Placing an application into a category .............................................270
Viewing information by category ...........................................................271
Related topics............................................................................................272
Chapter 19: Installing and Removing Applications ..........273
Checking space and version numbers ...................................................274
Installing the additional software from the CD .....................................276
Installing other applications and files .....................................................278
Installing applications and files on a Windows computer............. 278
Using the Palm Quick Install icon ....................................................279
Using the Palm Quick Install window ..............................................280
Installing applications and files on a Mac computer ......................281
Using the Send To Handheld droplet .............................................. 281
Using commands in the HotSync menu ..........................................282
Removing an application from your handheld .....................................284
Removing Palm Desktop software from your computer ......................285
Related topics............................................................................................288
Chapter 20: Customizing Your Handheld ..........................289
Customizing the Home screen ................................................................290
Making the screen easier to read ............................................................292
Changing the screen fonts ................................................................292
Adjusting the brightness and contrast ............................................294
Changing screen colors ....................................................................295
Zire™ 31 Handheld x
Giving your favorite applications a button or icon ...............................296
Setting the date and time ........................................................................298
Selecting a location ...........................................................................298
Resetting the date and time ..............................................................300
Selecting formats for dates, times, and numbers ..........................302
Customizing the way you enter information..........................................304
Choosing the input area ....................................................................304
Using the full-screen writing area ....................................................305
Customizing Graffiti 2 strokes ..........................................................306
Setting up ShortCuts .........................................................................307
Changing ShortCuts ..........................................................................309
Correcting problems with tapping ...................................................310
Selecting sound settings .........................................................................311
Entering your owner information ....................................................... ....312
Conserving battery power .......................................................................313
Preventing your handheld from turning on by accident ................313
Selecting power-saving settings ......................................................314
Connecting your handheld to other devices ..........................................316
Changing the preset connection settings ........................................316
Creating your own connection settings ...........................................318
Customizing network settings .................................................................321
Setting up a service profile ...............................................................321
Connecting to your service ...............................................................324
Adding details to a service profile ...................................................325
Deleting a service profile ..................................................................327
Creating login scripts ........................................................................328
Adding plug-in applications .............................................................331
Related topics............................................................................................333
Chapter 21: Managing Cloc k Settings ...............................334
Checking the current date and time ........................................................335
Setting the primary location ....................................................................336
Setting the date and time for the primary location ........................337
Choosing secondary locations for other time zones .............................339
Zire™ 31 Handheld xi
Modifying the locations list......................................................................340
Adding new locations .......................................................................340
Deleting a location .............................................................................342
Setting the alarm clock.............................................................................343
Responding to the alarm clock......................................................... 344
Changing the clock display ......................................................................345
Related topics............................................................................................346
Chapter 22: Maintaining Your Handheld ..........................347
Handheld do’s and don’ts........................................................................347
Handheld do’s.................................................................................... 347
Handheld don’ts ................................................................................ 348
Resetting your handheld..........................................................................348
Doing a soft reset .............................................................................. 348
Doing a hard reset............................................................................. 350
Restoring your information after a hard reset........................................351
Related topics............................................................................................353
Chapter 23: Common Questions .................................. .....354
Setup..........................................................................................................354
Handheld ...................................................................................................356
Moving around......... ...... ....... ...... ....... ...... ....... ...... ....... ...... ...... ....... ...... ....358
Entering information ................................................................................359
Synchronizing ...........................................................................................361
Calendar.....................................................................................................367
Memos.......................................................................................................367
Notes..........................................................................................................368
Photos........................................................................................................368
RealOne .....................................................................................................368
Tasks ..........................................................................................................369
Privacy .......................................................................................................369
Sharing ......................................................................................................370
Problems with incompatible applications ..............................................371
Zire™ 31 Handheld xii
Chapter 24: Getting Help ........................... ..... ..... ..............374
Self-help resources..................... ....... ...... ....... ...... ....... ...... ...... ....... ...... ....374
Technical support .....................................................................................375
Product Regulatory Information .........................................376
Index......................................................................................381
Zire™ 31 Handheld xiii
About This Guide
Done
NOTE
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Continued
[
! ]
IMPORTANT
[ & ] OPTIONAL A step you might find useful.
WINDOWS ONLY
MAC ONLY
Zire™ 31 Handheld xiv
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
Information that applies only in certain cases or that tells more about
a procedure step.
A procedure or text that applies to one platform only. In most cases,
if you see one heading, c he c k the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text—this feature is not available to Mac users.
Links
[ ! ]
Links appear as underlined words in sidebars and other places throughout this guide.
In this chapter Links on the first page of eac h chapter that send you to a specific section.
Related topics Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
Sidebars
Before You Begin
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature .
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
Key Term
»
A technica l term related to the topic being described. The term ma y appear in this guide or only
on your handheld.
My Handheld
A pointer to a web site where you can obtain general information about your handheld and
learn the latest tips, tricks, and more.
Support
A pointer to a web site where you can find help if you experience problems with a specific
feature or with your handheld.
Zire™ 31 Handheld xv
Tips for viewing this guide in Adobe Acrobat Reader
NOTE
Here are some helpful tips for making it easier to read and find information in this guide in
Acrobat Reader:
If you do not have Acrobat Re ader on y our c omput er, you can download it for free from
www.adobe.com
• To magnify the page, click the magnifying glass , move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending
on your version of Acrobat Reader) to return to the original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, to return to the page you were on before you clicked the link,
click Previous View ( or depending on your version of Acrobat Reader).
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number. For example, to print the page you are
reading right now, select page 16 (the file page), not page xvi (the printed page).
.
Zire™ 31 Handheld xvi
CHAPTER 1
I
Setting Up Your Handheld and Your Computer
n this chapter
What’s in the box?
System requirements
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
Step 3: Installing your
software
Step 4: Connecting your
handheld to your computer
Switching to anothe r
desktop software application
Using Profiles
Related topics
Congratulations on the purchase of
your new palmOne™ Zire™ 31
handheld! You’re about to discover so
many things about your handheld that
will help you better organize your life
and have fun, too. As you become
more familiar with your handheld,
you’ll probably personalize the settings
and add applications to make it
uniquely yours.
While you’re lik ely to get years of
enjoyment from your handheld, it only
takes four easy steps to get up and
running.
Benefits of setup
• Start using your handheld right away
• Establish a link between your
handheld and your computer
• Set up your handheld for optimal use
Zire™ 31 Handheld 1
CHAPTER 1 Setting Up Your Handheld and Your Computer
What’s in the box?
Key Term
»
Palm Desktop software
The software that lets you
enter, update, review , and
synchronize information
on your computer.
HotSync® cable
Power adapter
palmOne Zire 31 handheld
Software installation CD
System requirements
The installation CD contains Palm®Desktop softw are and other applications you need to set up
and use your handheld. Palm Desktop software lets you easily manage your information at your
computer. To use Palm Desktop software, your desktop computer must meet these requirements:
WINDOWS ONLY
• A PC with a Pentium processor and one of the following operating systems:
• Windows 98
• Windows ME
• Windows 2000 (requires administrator rights to install Palm Desktop software)
• Windows XP (requires administrator rights to install Palm Desktop software)
• Internet Explorer 4.01 with SP2 (Service Pack 2) or later
• 60 megabytes (MB) available hard disk space
Zire™ 31 Handheld 2
CHAPTER 1 Setting Up Your Handheld and Your Computer
NOTE
NOTE
• VGA monitor or better
• O ne avai lab le USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
Palm Desktop sof twa re that is downloaded from the palmOne web site does not inc lude
additional software available on the CD.
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS 9.2.2 or Mac OS X, version 10.2 or 10.3
(Mac OS X requires administrator rights to install Palm Desktop software.)
• 25MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• O ne avai lab le USB port
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or, you can download Palm Desktop software by visiting our web site at
www.palmOne.com/support/intl
Palm Desktop sof twa re that is downloaded from the palmOne web site does not inc lude
additional software available on the CD.
Zire™ 31 Handheld 3
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Step 1: Charging your handheld
Before You Begin
If you’r e upgrading from
another Palm OS
handheld, synchronize
your old handheld with
your old desktop
software.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
®
0
1 Plug the power adapter into your
new handheld and into an outlet.
Do not connect the HotSync
cable to your handheld until
later.
2 Charge your handheld for four hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
Zire™ 31 Handheld 4
CHAPTER 1 Setting Up Your Handheld and Your Computer
What you should know about your handheld’s battery
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, synchronize
information; then recharge your handheld. This helps prevent accidental loss of information.
• If the battery gets so low that your handheld doesn’t operate, it will store your information for
about a week. In this case, there is enough power to store your information, but not to turn on
your handheld. If your handheld doesn’t turn on when you press the power button, recharge it
immediately for at least three hours.
• Conserve battery life by doing any of the following:
• Adjusting the screen brightness
• Reducing the Auto-off setting
• Preventing your handheld from turning on by accident
• Minimizing use of the expansion slot
! ]
[
IMPORTANT
you can lose all the information on your handheld. If this happens, recharge your handheld, and
then synchronize it with your computer. All of the applications and information from your last
synchronization a re transferred to your handheld.
If your battery drains and you don’t recharge it for an extended period of time,
to back up your
Zire™ 31 Handheld 5
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Step 2: Turning on your handheld for the first time
Before You Begin
Be sure to fully charge
your handheld, as
described in Step 1.
Tip
After you set up your
handheld, go to the Quick
Tour to learn the basics.
0
1 Press the power but ton to turn
it on.
Stylus
Power button
2 [ & ] OPTIONAL Unplug the power adapter from your handheld.
3 Slide the stylus out of the slot.
4 Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
Zire™ 31 Handheld 6
CHAPTER 1 Setting Up Your Handheld and Your Computer
[ ! ]
Done
Step 3: Installing your software
Before You Begin
Set up a profile if you
want to install the same
set of information on
several handhelds.
Did You Know?
When you upgrade,
there’s no need to delete
the old desktop software
first. When you install the
new Palm Desktop
software, all of your
information transfers
automatically to the new
software.
0
1 Insert the CD into your computer.
NOTE
computer running Windows 2000/XP or Mac OS X.
You need administrator rights to install Palm Desktop software on a
2 WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
a. Double-click the CD icon, and then double-click the Palm Desktop Installer
icon.
Tip
Take the interactive
tutorial on the CD to l earn
how to create an
appointment, set up your
handheld’s features for
photos and music, and
more.
Zire™ 31 Handheld 7
b. Follow the onscreen instructions. If you’re upgrading , s elect the username
that you assigned to your old handheld.
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 4: Connecting your handheld to your computer
In this step, you connect your handheld to your computer and synchronize for the first time.
Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
[
! ]
IMPORTANT
have an up-to-date backup copy of important information.
Be sure to s ynchronize your information at least once a day so that you always
Tip
If the Select User dialog
box appears during
synchronization, selec t the
username of the handheld
you want to synchronize,
and click OK.
Key Term
»
Third-party application
A software program that
runs on a Palm OS
handheld, but is not
created or supported by
palmOne, Inc.
Tip
If you have problems with
your new handheld after
you synchronize, you may
need to update your third-
party applications.
0
1 Connect your handheld to your
computer:
a. Plug the HotSync cable into a
USB port on your computer.
b. Plug the cable into your
handheld.
Continued
Zire™ 31 Handheld 8
CHAPTER 1 Setting Up Your Handheld and Your Computer
2 Press the power button to turn on your handheld.
3 Continue with the onscreen instructions on your computer to synchronize your
handheld with your compute r.
Done
Zire™ 31 Handheld 9
CHAPTER 1 Setting Up Your Handheld and Your Computer
NOTE
[ ! ]
Switching to another desktop software application
WINDOWS ONLY
Before You Begin
Synchronize your
handheld with your current
desktop software before
switching to a new
software application. This
ensures that your new
desktop software rec e ives
the most current
information.
During CD installation, you chose a deskt op software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization me thod so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
If you choose to s ynchronize with Microsoft Outlook (Windows only), information from
Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as
photos and notes, is synchronized with Palm Desktop software.
0
1 Insert the CD into your computer.
2 Select Change your synchronization method.
3 Follow the onscreen instructions for the desktop software you want to use.
Done
Zire™ 31 Handheld 10
CHAPTER 1 Setting Up Your Handheld and Your Computer
NOTE
Using Profiles
Suppose your sales organization w ant s to distribute tw o dozen ha ndhelds that all have a comm on
company phone list, a set of memos, and se veral key applications. A user prof ile can be created t o
install this information before the handhelds are distributed to employees. When the employees
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple Palm OS handhelds
before each handheld is individualized with a unique userna me and user-specific information. A
handheld that has a user profile installed can be given to anyone, because the handheld is not yet
identified by a unique username. When the new user synchronizes for the first time, he or she
gives the handheld a unique username.
Handhelds that are synchronized with a user profile must be either new ones that have
never been synchronized or handhelds that have had their usernames and information removed
by a hard reset.
Zire™ 31 Handheld 11
CHAPTER 1 Setting Up Your Handheld and Your Computer
Creating a user profile
WINDOWS ONLY
Did You Know?
Save time by using the
File Link
importing
information to a profile.
feature or
to quickly add
0
1 Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
2
Enter a unique name for the profile, and click OK twice.
3 Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
Zire™ 31 Handheld 12
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1
Open the New Profile screen:
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2 Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
Zire™ 31 Handheld 13
CHAPTER 1 Setting Up Your Handheld and Your Computer
3 Select the profile from the User pop-up menu, and create the info in
Palm Desktop software for the profile.
4 Set the profile’s conduit settings:
a. From the HotSync menu, select Conduit Settings.
b. Select the conduit settings
Done
Synchronizing with a user profile
WINDOWS ONLY
0
1 Begin synchronization:
a. Connect the HotSync cable to the USB port on your computer, and then
insert the other end into the mini-USB connector on your handheld.
b. Make sure your handheld is on.
c. Tap HotSync
Continued
.
for the profile.
Zire™ 31 Handheld 14
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