Palm TUNGSTEN T2 User Manual

Handbook for

Palm

™

Tungsten

™

Handheld

© 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, PalmModem, Palm OS, and the Palm logo are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks of or registered trademarks of their respective owners.

Disclaimer and Limitation of Liability

Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.

Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

PN: 407-5253A-IE

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Chapter 1: Setting Up Your Palm™ Tungsten™ T2 Handheld . . . . . . . . . . . 3

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4

Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Internet access requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step 1: Connect the HotSync cradle/cable to the computer . . . . . . . . . . . . . . . . 5

Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 4: Install software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 5: Perform a HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Step 6: Register your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Opening and closing your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Locating top panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Tapping and typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 23

Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

iii

Contents

Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Full-screen writing area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Beaming tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending data using Bluetooth communication . . . . . . . . . . . . . . . . . . . . . . . 36

Sending data using e-mail or SMS communication . . . . . . . . . . . . . . . . . . . 37

Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 46

Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Choosing a menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Contents

Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Installing applications and files on a Windows computer . . . . . . . . . . . . . 69

Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 73

Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Using Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Viewing Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Using Card Info menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Card menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Contents

Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Chapter 9: Using Palm™ Dialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Configuring phone preferences and connecting to your mobile phone . . . . 111

Dialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Redialing the most recently dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Using speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Adding a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Dialing a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Editing a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Dialing a number from the Call History list . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Chapter 10: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 125

Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Chapter 11: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Contents

Chapter 12: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Chapter 13: Using Palm™ Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Photo menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Chapter 14: Using Phone Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

What can you do with a phone connection? . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Setting up a phone connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Configuring network service settings for your phone . . . . . . . . . . . . . . . . 153

Updating the phone files on your handheld . . . . . . . . . . . . . . . . . . . . . . . . 156

Using phone connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Chapter 15: Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Configuring phone preferences and connecting to your mobile phone . . . . 159

Using the navigator in SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Creating messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

vii

Contents

Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Viewing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Working with draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Adding a signature to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Sending data from another application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Setting SMS Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Using SMS menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Chapter 16: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Chapter 17: Using Palm™ VersaMail™ Personal E-mail Software . . . . . 177

Palm™ VersaMail™ personal e-mail software features . . . . . . . . . . . . . . . . . 177

Getting started with the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . 178

Synchronizing an existing username . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Upgrading a MultiMail/VersaMail database . . . . . . . . . . . . . . . . . . . . . . . 178

Setting up and managing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Account and connection types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Network e-mail account prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Creating a network e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Creating a synchronize-only account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Editing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Deleting an e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Selecting a different service for a given e-mail account . . . . . . . . . . . . . . . 204

Troubleshooting account access problems . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Getting, sending, and managing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Getting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Auto get mail with notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Inbox icons in the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Reading e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Creating and editing mail folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

viii

Contents

Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Emptying the trash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

Marking messages as read or unread . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Setting preferences for getting and deleting e-mail . . . . . . . . . . . . . . . . . . 257

Adding or updating an Address Book entry directly from a message . . 258

Synchronizing e-mail between the handheld and the desktop . . . . . . . . . . . 259

Configuring an account in HotSync Manager . . . . . . . . . . . . . . . . . . . . . . . 260

Setting synchronization options and account settings . . . . . . . . . . . . . . . . 261

Converting attached files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Synchronizing an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Using SSL with the conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Going beyond the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Managing mail filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Managing mail settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Adding APOP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291

Adding ESMTP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Setting advanced account preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Cutting and copying text from an e-mail message for use in

other applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296

Using the command bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

E-mail header details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Backing up mail databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

Wireless IMAP folder synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Using Secure Sockets Layer (SSL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302

Five-way navigation in the VersaMail application . . . . . . . . . . . . . . . . . . . 302

Keyboard shortcuts in the VersaMail application . . . . . . . . . . . . . . . . . . . . 304

Chapter 18: Using Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307

Creating a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

Recording a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

Pausing and resuming a voice memo recording . . . . . . . . . . . . . . . . . . . . . 309

Storing voice memos on an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . 311

Listening to voice memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312

Setting an alarm for a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313

Contents

Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Chapter 19: Using Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

What Web Browser Pro looks like . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Getting help in Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Disconnecting from and connecting to the Internet . . . . . . . . . . . . . . . . . . . . . 319

Browsing the web on your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Visiting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Following a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Returning to a web page you just visited . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Returning to your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Downloading a file to your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Refreshing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Viewing information about a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Using passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

Copying and pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Copying text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Communicating with other users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

Beaming a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

E-mailing a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Bookmarking your favorite pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Adding a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Visiting a bookmarked page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Editing information about a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Deleting a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Saving pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Saving a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Opening a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Editing information about a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . 332

Deleting a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Finding web pages you recently visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Returning to a page you visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Clearing the History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Customizing Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Changing the default size of text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Contents

Changing your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Changing how images are downloaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Changing link colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Enabling or disabling autofill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Enabling or disabling cookies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Enabling or disabling JavaScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Changing the size and content of the cache . . . . . . . . . . . . . . . . . . . . . . . . . 339

Controlling how Web Browser Pro accesses the Internet . . . . . . . . . . . . . 340

Changing Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Changing the host server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341

Chapter 20: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348

Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349

Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349

Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Chapter 21: Performing HotSync

Operations . . . . . . . . . . . . . . . . . . . . . 351

Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351

Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354

Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 357

Performing a cradle/cable HotSync operation: Windows computers . . . 357

Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 359

Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

Preparing your computer for infrared communication . . . . . . . . . . . . . . . 361

Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 364

Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

Preparing your computer for a modem HotSync operation . . . . . . . . . . . 365

Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 367

Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 369

Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 369

Conducting Bluetooth HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Preparing your computer for a Bluetooth HotSync operation . . . . . . . . . 370

Contents

Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 371

Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 372

Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372

Connecting to your company’s dial-in server . . . . . . . . . . . . . . . . . . . . . . . 373

Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 375

Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375

Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

Performing the first HotSync operation with a user profile . . . . . . . . . . . 378

Chapter 22: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 379

Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380

Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381

Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382

Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382

Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 384

Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 384

Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 386

Writing Area Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 388

Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389

Bluetooth Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389

Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398

Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403

Phone Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420

Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420

Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 421

Pen Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 422

HotSync Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 423

Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 424

Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 424

Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 425

Locking your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 429

Recovering from a forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . 432

Making records private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 433

ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 440

xii

Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 443

Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 443

Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444

Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444

Contents

Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445

Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445

Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 449

Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 450

Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 451

Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 452

Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 453

HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 454

Beaming and sending problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461

Phone connection problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462

VersaMail™ problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463

Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 464

Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465

Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465

Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 467

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471

xiii

Contents

xiv

About This Book

Congratulations on your purchase of a Palm™ Tungsten™ T2 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through:

■ Locating all the parts of your handheld

■ Viewing and entering data

■ Setting up Bluetooth™ features and wireless communication features

■ Working with expansion cards

■ Using your handheld with your computer

■ Personalizing your handheld with your own preference settings

After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference guide for less common tasks, for maintenance of your handheld, and for any problems that might arise as you operate your handheld.

About This Book

CHAPTER 1

Setting Up Your Palm™ Tungsten™ T2 Handheld

Your new Palm™ Tungsten™ T2 handheld enables you to do the following:

■ Access your data and view or look up information with one hand, using the

navigator.

■ Capture thoughts while you’re on the go, with the voice recorder.

■ Exchange data with other Bluetooth™ devices such as handhelds, phones, PCs,

printers, networks, and more (other Bluetooth devices sold separately).

■ Share data, make backups, and extend storage capacity with optional expansion

cards (expansion slot included; expansion cards sold separately).

■ View clear, sharp, colorful images on the high-resolution screen.

■ Stay organized and on time by keeping your appointments, contact

information, and to-do items in one place.

■ Quickly jot notes or memos on the fly.

■ Access the Internet and browse or search your favorite web sites.

■ Send, receive, and compose e-mail and SMS messages.

■ View and edit digital pictures.

■ Read documents on the go.

To use the Bluetooth communication features, you must have a mobile phone that supports infrared or Bluetooth communication. For more information, see

Chapter 14. Web browsing and e-mail applications also require Internet access. See “Internet access requirements” later in this chapter for details.

Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld

System requirements

To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section.

Minimum requirements: Windows computers

The minimum requirements for Windows computers are as follows:

■ IBM-compatible Pentium-class computer

■ One of the following operating systems:

– Windows NT 4.0 Workstation and SP6 or later (requires a serial

cradle/cable—sold separately—and administrator rights to install Palm Desktop software)

–Windows 98

–Windows ME

– Windows 2000 Pro (requires administrator rights to install Palm Desktop

software)

– Windows XP Home or Pro (requires administrator rights to install Palm

Desktop software)

■ Internet Explorer 4.01 with SP2 or later

■ 50 megabytes (MB) available hard disk space

■ VGA monitor or better (Palm Desktop software Quick Tour requires 256-color

video display; 16 Bit or High Color, and 800 x 600 resolution recommended)

■ CD-ROM or DVD-ROM drive.

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately)

Minimum requirements: Mac computers

The minimum requirements for Mac computers are as follows:

■ Mac computer or compatible with a PowerPC processor

■ Mac OS 9, version 9.1 or later with 12MB available memory or Mac OS X,

version 10.1.2 or later

■ 25MB available hard disk space

■ Monitor that supports screen resolution of 800 x 600 or better

■ CD-ROM or DVD-ROM drive (you can also download Palm Desktop software

from

www.palm.com/intl).

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately and

compatible with Mac OS 9 only)

Internet access requirements

The requirements for Internet access are as follows:

■ Any one of the following:

– A Bluetooth mobile phone

– An IR-enabled mobile phone

– A mobile phone with a cable that connects to your handheld

– A modem accessory for your handheld

– A Bluetooth network connection with Internet access

Step 1: Connect the HotSync cradle/cable to the computer

■ An account with an ISP, or Internet service provided by your company

NOTE A data connection service may also be required by some mobile phone

network providers.

Upgrade information

If you already own a Palm OS® handheld, go to the web site www.palm.com/

support/globalsupport

for upgrade instructions.

Step 1: Connect the HotSync cradle/cable to the computer

a. Locate the USB icon and ports on your computer.

b. Plug the USB connector into a USB port on your computer.

c. Connect the adapter cable to the back of the cradle/cable.

NOTE Your adapter may connect to the back of the USB connector, not to the

cradle itself.

d. Plug the adapter into a working electric outlet.

Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld

e. Windows NT users cannot use a USB cradle/cable and port. You must use a

cradle with a serial port connection (sold separately).

USB icon

USB port

USB connector

Step 2: Charge your handheld

a. Place your handheld in the cradle/cable for at least two hours for an initial

charge. Your handheld’s indicator light glows steady green when it is charging.

b. After is it is charged, remove the handheld from the cradle/cable by gently

tilting it forward and then lifting it from the cradle/cable.

Once your handheld is setup and in daily use it requires about 15 to 30 minutes of charge time per day, depending on usage. To keep the battery fully charged, we recommend placing your handheld in a cradle/cable that is connected to a power source whenever you are not using it.

Step 3: Set up your handheld

a. Press the power button to turn on your handheld.

If your handheld did not turn on, see “Operating problems” in Appendix B.

b. Gently press the top of the stylus to release it from the slot, and then remove it

from the slot.

c. Hold the stylus like you would a pen or pencil, and use it to follow the onscreen

directions.

Step 4: Install software

a. Insert the Desktop Software CD-ROM into your computer’s CD-ROM drive.

b. Windows: Follow the onscreen instructions which guide you through installing

Palm Desktop software and entering your handheld business card information.

Step 4: Install software

Mac: Double-click the Desktop Software CD-ROM icon that appears on the

desktop, and then double-click the Palm Desktop Installer icon.

NOTE You need administrator rights to install Palm Desktop software on a

computer running Windows NT/2000/XP or Mac OS X.

Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld

Step 5: Perform a HotSync operation

Step 6: Register your handheld

Windows: When the first HotSync operation is complete, the installer displays

screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears.

Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button.

Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button.

Tip: You can also perform a HotSync operation using Bluetooth communication. For more information, see “Performing a Bluetooth HotSync

operation” in Chapter 21.

Macintosh: When the first HotSync operation is complete, double-click the Palm

Desktop software icon in the Palm folder (inside the Applications folder by default) to access screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears.

Congratulations!

You’ve set up your handheld, installed Palm Desktop software, performed your first HotSync operation, and registered your handheld. If you’re using a Windows computer, you also created your handheld business card. For comprehensive information about using your handheld, continue reading this electronic handbook.

For more information about using Palm Desktop software, see the following:

■ The online help for Palm Desktop software. To access the online help, go to the

Help menu in Palm Desktop software.

■ Mac: The electronic Palm Desktop Software for the Macintosh User’s Guide. To

access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf.

CHAPTER 2

Exploring Your Handheld

Your Palm™ Tungsten™ T2 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following:

■ Enter your schedule in Date Book.

■ Keep all your contact names, addresses, and phone numbers in Address Book.

■ Prioritize and assign your tasks a due date in To Do List.

■ Jot quick notes directly on the screen in Note Pad.

■ Record thoughts and listen to them later in Voice Memo.

■ Track your expenses and create expense reports in Expense.

■ Set alarms from World Clock, Date Book, Note Pad, and Voice Memo to keep

yourself on schedule and remind yourself of appointments and notes.

■ Set preferences for how you receive alarms: hearing a sound, seeing a blinking

indicator light, or feeling your handheld vibrate. Choose any combination.

■ Synchronize your data with Palm™ Desktop software on your Windows or Mac

computer so you always have a backup copy.

■ Insert an SD, SDIO, or MultiMediaCard expansion card to add more software

or memory or to back up your data.

■ Connect your handheld with a mobile phone to access the Internet, send SMS

messages, and exchange e-mail messages.

■ Share information with other devices that are capable of Bluetooth™

communication or that have an infrared (IR) port.

■ View and edit digital pictures.

■ Read books or other documents.

When you install the software from the Software Essentials CD-ROM that comes with your handheld, your handheld can also help you connect and collaborate with friends and co-workers, play video clips and MP3 files (expansion card

Chapter 2 Exploring Your Handheld

required, sold separately), and access productivity tools. This additional software enables you to use your handheld to do the following:

■ Chat and collaborate with friends and co-workers who have Bluetooth devices.

■ Play MP3 audio files (expansion card required, sold separately).

NOTE To install some software, you may need to download files from the

Internet to your computer. Check the Software Essentials CD for details.

Locating handheld components

Take a few moments to learn how to access and locate the components of your handheld.

Opening and closing your handheld

When your handheld is open, you can access additional controls on the front and back panels. You can use your handheld in either the open or closed position.

To open your handheld:

■ Slide the bottom portion of your handheld away from the screen.

To close your handheld:

■ Slide the bottom portion of your handheld toward the screen.

Locating front panel controls

Locating handheld components

Headphone jack

Microphone

Voi ce M emo application button

Graffiti area

2 writing

Date Book

Address Book

peaker

Screen

Navigator

Note Pad

To Do List

Application buttons

Chapter 2 Exploring Your Handheld

Navigator

Application buttons

Headphone jack

Speaker

Microphone

Screen

Enables you to select and display records on your handheld screen. See “Using the navigator” later in this chapter for additional information, and look for tips throughout this handbook.

Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, To Do List, Note Pad, and Voice Memo. See “Buttons

Preferences” in Chapter 22 for details on reassigning these

buttons to activate any application on your handheld.

Enables you to connect a standard 3.5mm stereo headset (sold separately) to your handheld for use with audio applications.

Enables you to listen to alarms, voice memos, and game sounds on your handheld.

Serves as an audio input device for applications such as Voice Memo.

Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus.

Graffiti® 2 writing area

Locating top panel components

Indicator light

The area where you write letters and numbers using Graffiti 2. See “Using Graffiti 2 writing to enter data” in

Chapter 3 to learn how to write Graffiti 2 characters.

Power button/ brightness control

Expansion card slot

Stylus

IR port

Locating handheld components

Indicator light

Power button/ brightness control

Expansion card slot

Stylus

Serves as an alert for Date Book, World Clock, Note Pad, or Voice Memo alarms. It also indicates the battery-charging status when your handheld is in the cradle/cable.

Turns your handheld on or off. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed.

If your handheld is turned on, you can turn it off by pressing the power button. You can also press and hold the power button down for about two seconds to access brightness control. For more information, see “Adjusting screen

brightness” later in this chapter.

Accepts SD, SDIO, or MultiMediaCard (MMC) expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.)

Slides in and out of the slot on the top of your handheld. To use the stylus, gently press the top of the stylus to release it from the slot, and then pull it out of the slot and hold it as you would a pen or pencil.

IR port

Adjusting screen brightness

If lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight.

To adjust the brightness of the backlight:

1. Tap the Brightness icon in the upper-right corner of the Graffiti 2 writing area.

TIP You can also press and hold the power button for about two seconds to

access brightness control. In addition, you can assign the full-screen pen stroke to access the brightness control. See “Pen Preferences” in Chapter 22 for details.

2. Drag the slider to adjust the brightness.

TIP You can also press Up or Down on the navigator to adjust the brightness.

Uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync

operations. See “Beaming data” in Chapter 3 and see “Conducting IR HotSync operations” in Chapter 21 for more information.

3. Tap Done.

Chapter 2 Exploring Your Handheld

Locating back panel components

Universal connector

Reset button

Attach points

Reset button

Attach points

Universal connector

Resets your handheld. Under normal use, you should not have to use the reset button. See “Resetting your handheld” in Appendix A for information about when and how to use the reset button.

Enable you to connect optional accessories to your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers.

Connects your handheld to the cradle/cable, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology.

The universal connector also connects peripheral hardware devices to your handheld, such as an external battery pack or keyboard (sold separately).

Using the protective cover

The cover protects your handheld screen when it is not in use. When the cover is on, you can still view information on your handheld and use the navigator to navigate through your data and accomplish tasks.

To remove the cover:

1. Gently lift one of the cover tabs from the side of your handheld.

Using the protective cover

Cover tab

2. Store the cover by aligning the cover tabs with the notches on the sides of your

handheld, and then gently pressing it onto the back of your handheld.

Chapter 2 Exploring Your Handheld

Adding an expansion card

An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have to store software and data on your handheld.

To insert a card:

1. Insert the card into the expansion slot with the label side facing the display.

2. Push lightly against the card with your thumb.

When the card is released, you hear the system sound if system sounds are turned on. See “Sounds & Alerts Preferences” in Chapter 22 for more information on turning system sounds on and off.

Push

To remove a card:

1. Push lightly against the card with your thumb.

When the card is released, you hear the system sound.

2. Slide the card out of the expansion slot.

Push

For complete information about working with expansion cards, see Chapter 7.

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