Olympus DS-330 User Manual

DIGITAL VOICE

RECORDER

DS-330

ON LINE

INSTRUCTIONS

Thank you for purchasing an Olympus

Digital Voice Recorder.

Please read these instructions for information about using

the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

For Safe and

General Precautions

Correct Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always heed the warnings and information provided.

● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places exposed to excessive moisture or dust.

● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.

● Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

● Avoid sand or dirt. These can cause irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify the

unit yourself.

● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of children.

..........................................................................

IBM and PC/AT are the trademarks or registered trademarks of International Business Machines Corporation.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Intel and Pentium are registered trademarks of Intel Corporation.

Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated.

CORTOLOGIC is a registered trademark of Cortologic AG.

Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer, Inc.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

Batteries

AC Adapter

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for servicing.

Warning

• Do not attempt to disassemble, repair or modify the AC adapter in any way.

• Keep foreign objects including water, metal, or flammable substances from getting inside the product.

• Do not moisten the AC adapter or touch it with a wet hand.

• Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner).

In case

• ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged:

• ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it:

• ... you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts; 2 immediately disconnect the power supply

plug from the power outlet, and;

3 call your dealer or local Olympus

representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

Main Features

● The recorder stores highly compressed

DSS format voice messages in 16 MB integrated flash memory.

● The recorder supports two recording modes,

SP (Standard Playback) mode or LP (Long Playback) mode. (☞ P.18)

• Continuous recording time is approximately 2 hours and 35 minutes in SP mode and approximately 5 hours and 30 minutes in LP

mode.*

● The five folders can hold 199 files each,

for a maximum of 995 recordings. (☞ P.12)

● You may assign your own names to folders.

(☞ P.32)

• Each of the 5 folders can have a name of up to 8 characters.

• This recorder has 10 pre-set name templates.

● Recorded files may be moved from one

folder to another. (☞ P.36)

● Has a built-in Variable Control Voice

Actuator (VCVA) function. (☞ P.16)

●

You can insert or delete index marks. (☞ P.27)

• If you insert index marks during recording or playback, you will later be able to quickly find the recording you want to hear.

● The recorder has a Noise Cancel Function.

(☞ P.23)

• Cortologic AG Noise Suppression Technology reduces noise in files and enables clear sound playback.

● You can input file comments. (☞ P.35)

• You can add comments of up to 100 characters to each recorded file.

• This recorder has 10 pre-set comment templates.

● It has a large backlight full-dot display (LCD

display screen).

• The screen displays information about recorded voice files and easily understood operational messages.

● It has Fast Playback and Slow Playback

functions to control playback speed. (☞ P.21)

● If you connect the recorder to a computer,

you can use it as a USB microphone or USB speaker.*2 (☞ P.69)

● Comes with DSS Player software. (☞ P.42)

• If you transfer voice files recorded with the recorder to a PC, you can easily play back, organize, and edit the files.

● Connect the included USB cable to your

computer for faster transmission speed.

• It comes with a special cradle for convenient connection to a PC.

*1: Available recording time for one continuous file.

Available recording time may be shorter if many short recordings are made. (The displayed available recording time and recorded time are approximate indications.)

*2: Do not use with Windows 98 as computer

operation may become unstable.

Table of Contents

Getting Started

Identification of Parts ................................ 6

Inserting Batteries ..................................... 8

Using the AC Adapter ................................ 9

Basic operations

Recording ................................................ 12

Using the Variable Control

Voice Actuator (VCVA)...................... 16

Recording Modes .................................... 18

Microphone Sensitivity ............................ 19

Other functions

Locking Files ........................................... 26

Index Marks ............................................ 27

Alarm Playback Function ........................ 28

LCD Contrast Adjustment ....................... 30

Backlight ................................................. 31

Assigning Folder Names ......................... 32

Managing Files on Your PC

Using DSS Player Software .................... 42

Installing Software ................................... 44

Uninstall Software ................................... 47

Using Online Help ................................... 49

Connecting to Your PC ............................ 50

Running DSS Player ............................... 52

Window Names ....................................... 54

Import Voice Files to Your PC ................. 55

Play a Voice File ..................................... 57

Upload Voice Files to the Recorder ........ 58

Hold ........................................................... 9

Setting Time/Date ................................... 10

Playing .................................................... 20

Continuous Playback .............................. 22

Noise Cancel Function ............................ 23

Erasing .................................................... 24

Assigning File Comments ....................... 35

Moving Files Across Folders ................... 36

System Sounds ....................................... 38

LCD Display Information ......................... 39

Formatting the Recorder ......................... 40

Menu List ................................................ 41

Direct Recording on PC and Editing on PC

.......................................................... 59

Send Voice Files with E-mail................... 62

Changing User ID ................................... 62

Change a Folder Name ........................... 63

Editing File Comments ............................ 63

Editing a Template ................................... 64

Using Voice Recognition Software (optional) .... 65

USB Microphone/USB Speaker .............. 69

Other Information

Alarm Message List ................................ 70

Troubleshooting ...................................... 71

Accessories (optional) ............................. 73

Specifications .......................................... 74

Technical Assistance and Support .......... 75

Identification of Parts

123

Identification of Parts

% $

5 6

7 8

(

)

1 Built-in microphone 2 Record/Play indicator lamp 3 Microphone jack 4 VOLUME control 5 NEW button 6 REC (Record)/SET button 7 INDEX button 8 REW (Rewind) /– button 9 FF (Fast Forward) /+ button 0 FOLDER/MENU button ! HOLD switch @ Built-in speaker # STOP button $ ERASE button % PLAY button

^ DISPLAY button & Display (LCD panel) * PC (USB) terminal ( Cradle connection terminals ) Battery cover

- Strap hole = Earphone jack q Power jack w MICSENS (Microphone sensitivity)

switch

e Cradle attachment point

Display (LCD Panel)

1 2 3 4

1 Battery indicator 2 Alarm indicator 3 VCVA(Variable Control Voice

Actuator) indicator

4 Record mode indicator 5 Folder 6 Current file 7 Erase lock indicator 8 Character Information display

6 7

Identification of Parts

Inserting Batteries

Lightly press down on the arrow and slide the

Inserting Batteries

...............................................................................................................................................

Notes

• Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is

recording, erasing or otherwise accessing an audio file may corrupt the file. If you are recording into a file and the batteries run out, you will lose your currently recorded file because the file header will not be able to close. So, it is crucial to change the batteries once you see only one mark in the battery icon

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load fresh

batteries. (☞ P.10)

• Remove the batteries if you are not going to use the recorder for an extended period of time.

battery cover open.

Insert two AAA alkaline batteries, observing the correct polarity.

Close the battery cover completely.

Replacing batteries

The battery indicator on the display changes as the batteries lose power.

→ → →

When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display. AAA alkaline batteries are recommended.

“BATTERY

LOW”

Using the AC Adapter

HOLD

Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded.

• Always stop recording before connection

or disconnection.

• When the AC adapter is not in use, disconnect the power supply plug from the power outlet.

• Use only the correct power supply voltage as indicated on the adapter.

• Do not use the AC adapter when connecting the recorder to the USB port.

Hold

Setting the HOLD switch to the HOLD position.

If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket.

Remember to reset the HOLD switch when using the recorder.

Notes

• If you set the recorder to hold during Stop mode, the display goes dark. If you press any button, the time will flash for about 2 seconds, but the function of the button is disabled.

• The alarm will sound at the scheduled time even if the recorder is set to hold. The recorder begins to play the file associated with the alarm when you press any button.

• If you are recording when you switch the recorder to HOLD, recording will continue until the recorder memory runs out.

Using the AC Adapter / Hold

Setting Time/Date

If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. The

Setting Time/Date

time and date setting is also needed to perform the alarm playback function. (☞ P.28)

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn't been used for a long time. Proceed from step 3.

Time/Date Screen

TIME&DATE 03

DISPLAY button

(switching the data displayed)

STOP button

M14D

'02

AM12:58

FOLDER/ MENU button

8 6 53,4

REC/SET button

(accepts a choice and moves on to the next item)

FF/+ or REW/– button

(alters a choice)

Changing the Time/Date

Press and hold the FOLDER/ MENU button for 1 second or

longer.

The menu opens. (☞ P.41)

Press the FF/+ or REW/– button until

“TIME&DATE ” flashes on the display.

Press the REC/SET button.

Time/Date screen appears. The hour

indicator flashes, indicating the start of the Time/Date setup process.

• You can choose between 12 and 24

hour display by pressing the DISPLAY button while setting the hour and minute.

Example: 5:45 P.M.

PM 5:45 ←→ 17:45

TIME&DATE

FolderName COMMENT

Set the hour.

1 Press the FF/+ button or REW/–

button to set the hour.

2 Press the REC/SET button to accept

the hour.

Set the minute.

1 Press the FF/+ button or REW/–

button to set the minute.

2 Press the REC/SET button to accept

the minute.

Set the year.

1 Press the FF/+ button or REW/–

button to set the year.

2 Press the REC/SET button to accept

the year.

• You can choose the order of the year,

month, day by pressing the DISPLAY button while setting them.

Example: March 14, 2002

Set the date.

1 Press the FF/+ button or REW/–

button to set the date.

2 Press the REC/SET button to

accept the date.

Press the STOP button to end.

This completes the Time/Date setup

procedure.

.....................................................................

Note

If you press the STOP button during the setup operation, the clock will use the items that were set to that point.

Setting Time/Date

3M 14D ’02Y (Initial setting)

↓

14D 3M ’02Y

↓

’02Y 3M 14D

Set the month.

1 Press the FF/+ button or REW/–

button to set the month.

2 Press the REC/SET button to accept

the month.

←

Recording

TOTALTOTAL 134134

FOLDERFOLDER A

()

5858M1818

NEWNEW FILEFILE

[REMAIN][REMAIN]

()

5858M1818

0000M0202

[REMAIN][REMAIN]

The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These five folders can be selectively used to distinguish the kind of recording; for example, A might be used to store private information, while B might be dedicated to holding business information (☞ P.32). Up to 199 messages can be recorded per folder. Four recording modes are available: new, append, overwrite, and insert.

Recording

New Recording

Create a new file to record in.

Microphone

Press the FOLDER/MENU button to choose a folder.

The folder name is displayed for approximately 2 seconds.

a Folder name b Total number of recorded files in the

2 3

folder

Press the NEW button to create a new file.

c New file number d Current recording mode e Remaining recording time

Press the REC/SET button to start recording.

The record/play indicator lamp glows red. Aim the microphone at the sound source.

f Current recording time g Remaining recording time

M00S

RECORD

{

Press the STOP button to stop recording.

If you want to append additional recordings to the same file, press the REC/SET button once again.

Notes

[REMAIN]

M18S

• A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

•“MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or file capacity is full. Delete any unnecessary files before recording any further(☞ P.24) or transfer voice files to your computer using DSS Player Software. (☞ P.42)

• You cannot select a different mode than that of the original file before append recording.(☞ P.18)

Pause Recording

Pause

Press the REC/SET button while recording.

“REC PAUSE” will flash on the display.

➥

To instantly review a recording (Quick review)

Press the REW/– button while recording, and release it when you want to start playing a file. The recorder plays up to the quick review point, then stops. You can append additional recordings in the same file from that point.

Listening While Audio Is Recorded (Recording Monitor)

Insert the earphone into the earphone jack to monitor what is being recorded. (Volume can be controlled using the Volume control.)

Recording

Resume Recording

Press the REC/SET button again.

Recording will resume at the point of

➥

interruption.

Note

The recorder stops when it has been left paused for 10 minutes or longer.

To see the remaining recording time

The remaining recording time appears on the display when the recorder is stopped and the STOP button is pressed.

Recording

()

1H5858M1818

0000M5151

[LENGTH][LENGTH]

Overwrite Recording

You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased.

Choose and play the file you want to overwrite.

3 1

Press the STOP button where you want to start overwriting.

a Current playback time b Total recording time of the file being

played

Press the REC/SET button to start overwriting.

The record/play indicator lamp glows red.

Press the STOP button to stop overwriting.

Recording

2,4

FOLDER A

TOTAL 134

······················································································································································

Notes

• You can pause and resume overwrite recording by pressing the REC/SET button.

• You cannot select a different mode than that of the original file before overwrite recording. (☞ P.18)

Insert Recording

TOTAL 134

FOLDER A

()

INSERTINSERT RECREC

[REMAIN][REMAIN]

5858

1818

Additional recordings can be inserted into previously recorded files.

Choose and play the file you want to insert.

While playing a file, press the FOLDER/MENU button if you want

to insert additional recording.

“INSERT REC?” appears on the display.

Press the REC/SET button to start

1 4

1 1,2

inserting additional recording.

As insert recording progresses, remaining memory grows smaller.

a Remaining recording time

Press the STOP button to stop inserting additional recording.

M51S

F 00

INSERT

REC?

Recording

Notes

• You can pause and resume insert recording by pressing the REC/SET button.

• The recording time and date of the file into which recording has been inserted is updated to the time and date

of when the inserted recording was recorded.

• You cannot select a different mode than that of the original file before insert recording. (☞ P.18)

Using the Variable Control Voice Actuator (VCVA)

ALARM

VCVA LOCK

When the microphone senses that sounds have reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops. Particularly helpful for extended recording, the VCVA not only conserves memory by turning off recording during silent periods, but also makes playback more efficient and convenient.

Using the Variable Control Voice Actuator (VCVA)

3,5 2,4

Press and hold the FOLDER/MENU button for 1 second or longer.

The menu opens. (☞ P.41)

Press the FF/+ or REW/– button until “VCVA” flashes on the

display.

Press the REC/SET button.

The VCVA setup process begins.

Press the FF/+ or REW/– button to choose between ON and OFF.

ON : Will start recording in VCVA mode. OFF : Will resume recording in normal

mode.

Press the REC/SET button to complete the setup screen.

Press the STOP button to close the menu.

When ON is selected, a indication will be displayed on the screen.

VCVA

LOCK ALARM

VCVA

OFF

Start the recording.

00M51

STANDBY

When the sound volume is lower than the preset pause sound level, recording automatically pauses after approximately 1 second, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses.

Adjust the start/stop actuation level

Using the Variable Control Voice Actuator (VCVA)

Low

Using the VOLUME control, adjust the start/stop actuation level.

Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode. (☞ P.19)

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

The pause sound level can be set to any of 15 different values. The higher the value, the higher the sound sensitivity. At the highest setting, even a small sound will activate recording. The VCVA pause sound level can be adjusted according to the ambient (background) noise.

Recording Modes (REC MODE)

REC

MODE

LOCK

REC

MODE

VCVA

You can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 16MB integrated flash memory holds approximately 2 hours and 35 minutes in SP mode and approximately 5 hours and 30 minutes in LP mode. Available recording time for one continuous file. Recording time may be shorter if many short recordings are made.

Recording Modes (REC MODE)

Press and hold the FOLDER/ MENU button for 1 second or

2,4

4 5

longer.

"REC MODE" will be displayed on the screen.

Press the REC/SET button.

The recording mode setup process begins.

Press the FF/+ or REW/– button to choose between SP and LP.

Press the REC/SET button to complete the setup screen.

Press the STOP button to close the menu.

REC

VCVA LOCK

REC

MODE

Notes

• Choose SP mode for recording meetings or lectures with crisp clarity.

• You cannot select a different mode than that of the original file before append, overwrite, or insert recording.

(☞ P.14-15)

• Use SP mode in conjunction with voice recognition software. (☞ P.65)

Microphone Sensitivity

Microphone sensitivity is adjustable to meet recording needs.

CONF DICT

MICSENS

Using the MICSENS switch, choose between the CONF and DICT positions.

CONF : High-sensitivity mode that records

sounds in all directions.

DICT : Low-sensitivity mode suited for

dictation.

Notes

• If you want to clearly record dictation, switch to DICT mode and place the internal microphone close (5 to 10 cm) to the speaker.

• If the ambient (background) noise is too loud to get a clear recording even in DICT mode, we recommend that you use an ME-12 single directional microphone (sold separately).

Microphone Sensitivity

Playing

()

1H5858M1818

0000M1515

[LENGTH][LENGTH]

You can start playing a file at any point.

MIN

Playing

MAX

Press the PLAY button to start playback.

The record/play indicator lamp glows green.

a Current playback time b Total recording time of the file being

played

Adjust the VOLUME control to your liking.

Press the STOP button at any point you want to stop the

playback.

Resume playback by pressing PLAY button again.

Operation How to CancelPlayback

functions

Fast Playback (F.PLAY)

Slow Playback (S.PLAY)

Fast Forward (FF)

Rewind (REW)

Cue (CUE)

Review (REV)

• If you press the FF/+ button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file.(F.SKIP)

• If you press the REW/– button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file (B.SKIP). If the REW/– button is pressed within 2 seconds, the recorder skips to the beginning of the previous file.

Press the PLAY button once while playing a file. → The recorder plays back at approximately

50% faster than normal rate.

Press the PLAY button once while fast playing back. → The recorder plays back at approximately

25% slower than normal rate.

Press the FF/+ button once while stopped. → (If the FF/+ button is pressed at the end of

a file, the recorder stops at the beginning of the next file. And if the FF/+ button is pressed within 2 seconds, the recorder skips to the beginning of the next file.)

Press the REW/– button once while stopped. → (If the REW/– button is pressed at the

beginning of a file, the recorder starts rewinding from the end of the previous file.)

Hold the FF/+ button while stopped or playing a file.

Hold the REW/– button while stopped or playing a file.

Press the PLAY button 2 times while fast playing back. → Playback returns to normal rate.

Press the PLAY button once while slow playing back. → Playback returns to normal rate.

Press the STOP button. → The recorder stops immediately.

(If you do not press the STOP button, the recorder will reach the end of the file and then stop automatically.)

Press the STOP button. → The recorder stops immediately.

(If you do not press the STOP button, the recorder will reach the beginning of the file and then stop automatically.)

Release the FF/+ button. → The recorder will resume playback.

(If you do not release the FF/+ button, the recorder will reach the end of the file and then stop automatically.)

Release the REW/– button. → The recorder will resume playback.

(If you do not release the REW/– button, the recorder will reach the beginning of the file and then stop automatically.)

Note

If you set Noise Cancel to “LOW” or “HI”, you cannot use the Fast Playback and Slow Playback functions. (☞ P.23)

Playing

Continuous Playback (ALL PLAY)

OFF

ALL

PLAY

BACKLIGHTBACKLIGHT

ALLALL PLAYPLAY

CONTRASTCONTRAST

When a file finishes playing back, the next file is played without stopping until it reaches the last file in the folder.

Press and hold the FOLDER/ MENU button for 1 second or

Continuous Playback (ALL PLAY)

3,5 2,4

longer.

The menu opens. (☞ P.41)

Press the FF/+ or REW/– button until “ALL PLAY” flashes on the

display.

Press the REC/SET button.

The Continuous Playback setup process

begins.

Press the FF/+ or REW/– button to choose between ON and OFF.

ON : Continuous playback. OFF: Returns to normal playback mode.

Press the REC/SET button to complete the setup screen.

Press the STOP button to close the menu.

ALL

PLAY

OFF

Noise Cancel Function

CANCELHIHI

NOISE

CANCEL

OFF

NOISE

If recorded sound is difficult to hear because of noisy surroundings, adjust the Noise Cancel setting level. Noise will be reduced in the file when it's played back for clearer sound quality.

Press and hold the PLAY button for 1 second or longer while the

1,2

file is playing.

Displays currently set Noise Cancel level.

Press the PLAY button to choose a noise cancel level.

Each time you press the PLAY button, the display changes as follows.

OFF : (Initial Setting)

LOW : Reduces noise.

HI : Reduces more noise.

If the display is already set to Noise Cancel, start from step 2.

Change the Noise Cancel level within 8 seconds, otherwise the level is set at the displayed level and the display returns to its original view.

00 NOISE CANCEL

OFF

00 NOISE CANCEL

Noise Cancel Function

Notes

• If you set Noise Cancel to "LOW" or "HI", the setting remains valid until it's set to "OFF".

• If you set it to "LOW" or "HI", the display flashes the Noise Cancel level for about 2 seconds when a file is

played back.

• If you use the Fast Playback and Slow Playback function,you cannot set Noise Cancel to "LOW" or "HI". (☞ P.21)

+ 53 hidden pages

Olympus DS-330 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual