Olympus DS-320 User Manual 2

DIGIT AL VOICE

RECORDER

DS-320

ViaVoice kit

INSTRUCTIONS

Please read these instructions for information about using

the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

For Safe and

General Precautions

Correct Usage

Thank you for purchasing the Olympus Digital Voice Recorder DS-320. Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important safety related information. T o protect yourself and others from personal injury or damage to property, it is essential that you always follow the warnings and information provided.

● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places exposed to excessive moisture or dust.

● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.

● Avoid sand or dirt. These can cause irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify the

unit yourself.

● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of children.

● Do not use the unit aboard aircraft, in

hospitals, or in other areas where its use is prohibited.

The copyrights for the “DSS Player” software and instruction manual are held by Olympus Optical Co., Ltd. IBM, PC/AT and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation. Intel and Pentium are registered trademarks of Intel Corporation. Macintosh and Apple are registered trademarks of Apple Computer, Inc. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

Batteries

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for servicing.

AC Adapter

Warning

• Do not attempt to disassemble, repair or modify the AC adapter in any way.

• Keep objects including water, metal, or flammable substances from getting inside the product.

• Do not moisten the AC adapter or touch it with a wet hand.

• Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner).

• Do not insert a dirty power supply plug into a power outlet.

• Do not damage the power cord.

In case

• ...the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged:

• ...the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it:

• ...you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts 2 immediately disconnect the power supply

plug from the power outlet, and

3 call your dealer or local Olympus

representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

Hardware Section

Table of Contents

Getting Started

Main Features ........................................... 6 Identification of Parts ................................ 7

Preparing for Recording

Inserting Batteries ..................................... 9

Replacing Batteries ................................. 10

Using the AC Adapter.............................. 10

Basic Operations

Recording................................................ 14

Playing and Volume Control.................... 18

Other Functions

Recording Modes .................................... 25

Microphone Sensitivity ............................ 26

Using the Variable Control

Voice Actuator (VCVA)...................... 27

Dictation Mode ........................................ 28

Other Information

Menu List ................................................ 33

Troubleshooting ...................................... 34

Hold......................................................... 11

Setting Time/Date ................................... 11

Setting an ID ........................................... 13

Erasing .................................................... 21

Index Marks ............................................ 29

Transferring Messages ........................... 30

System Sounds (Alarms) ........................ 31

Formatting ............................................... 32

Reset....................................................... 33

Specifications .......................................... 35

Accessories (optional)............................. 35

Software reference follows page 36.

DS-320 Main Features

Summary of product features:

● The DS-320 digital voice recorder stores

DS-320 Main Features

highly compressed DSS format voice messages in 16MB integrated flash memory.

● The DS-320 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Continuous recording time is approximately 2 hours and 30 minutes* in SP mode and approximately 5 hours and 20 minutes* in LP mode.

● Recorded voice messages can be stored in two separate folders (up to 99 messages per folder) for easy identification at a later time.

● The Variable Control V oice Actuator (VCV A) helps save memory by pausing recording when it senses silence.

● Overwrite recording, insert recording and partial erasure functions make it easy to correct and edit recordings.

● The LCD panel includes a dot-matrix display which clearly displays message numbers, a real-time counter, remaining recording time, current time and date, operating mode, warnings, and other information.

* Maximum continuous recording time for a

single message. Recording time may be shorter if you record many short messages. (Use the remaining recording time and recorded time indicators only as references.)

Identification of Parts

$%^

Identification of Parts

! 0

1 SP DICT button 2 MENU/VOL switch 3 PLAY button 4 REW (Rewind) button 5 FF (Fast Forward) button 6 STOP button 7 Strap hook 8 Built-in speaker 9 REC (Record) button 0 INDEX/FOLDER button

2 3

4 5

)

(

! Display (LCD panel) @ ERASE button # Record indicator lamp $ Built-in microphone % Earphone jack ^ Microphone jack & HOLD switch * Battery cover ( POWER jack ) PC I/F (interface) connector

Identification of Parts

Display (LCD Panel)

Identification of Parts

9 8

1 Recording mode 2 Microphone sensitivity 3 Month-date-year (M.D.Y .) and hour-

minute-second (H.M.S.)

4 Elapsed time, remaining recording

time, recording date and time indicators, menu display , etc.

5 Folders (A and B) 6 Message number display 7 Insert recording mark 8 Remaining recording time mark 9 Remaining battery indicator 0 Recording date/time mark

2 3

5 6 7

Standby Mode and Display Shut Off

If the recorder is stopped or paused for 30 minutes or longer, it goes into standby mode (power saving mode) and the display shuts off. To exit standby mode and turn on the display, press any one of the STOP, REC, PLAY, FF , or REW buttons, or the MENU/VOL switch. T o put the recorder into standby mode (power saving mode) and shut off the display, put the HOLD switch in the HOLD position when the recorder is stopped or paused.

Inserting Batteries

1 2

................................................................................................

* The message number under “NEW” is the number of the next message

to be recorded in this folder. For example, if you have three messages in this folder, you will see “4”.

Slide open the battery cover.

Insert two AAA alkaline batteries, observing the correct polarity .

Close the battery cover completely.

The display will show the current date and time setting for 1 second before appearing as shown at right.

Remaining recording time

Folder

Message number*

Inserting Batteries

Note

If the battery cover is not closed completely, “OPEN” appears on the display and the recorder will not work.

Replacing Batteries

Using the AC

If begins to flash on the display, stop the recorder and replace both batteries as soon as possible. If [BATT] and appear on the display, the recorder will stop and will not operate. Replace both batteries immediately.

Replacing Batteries/Using the AC Adapter

If the recorder fails to work properly after the batteries are replaced, see “Reset” on page

33.

Warning

• Be sure to stop the recorder before

replacing the batteries. Unloading the

batteries while the recorder is recording, erasing or otherwise accessing an audio file may corrupt the file.

• Use only specified batteries with this

recorder.

• Never mix old and new batteries, or

batteries of different types and/or brands.

• Remove the batteries if you are not going

to use the recorder for an extended period of time.

Adapter

N E M

L O V /

INDEX/

FOLDER

Plug in the optional AC adapter (Olympus Model A321 or A322) into a household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration. Do not connect the AC adapter to the recorder during recording. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded.

Warning

• Stop the recorder before disconnecting

the AC adapter.

• When not using the recorder, always

disconnect the AC adapter from the power outlet.

• Use only the correct power supply voltage as indicated on the adapter.

Hold

Setting Time/Date

Setting the HOLD switch to the HOLD position locks the recorder. All buttons will be disabled and the display becomes blank. This is useful when the recorder is carried in a bag, briefcase, or your pocket because no buttons will work accidentally.

Remember to release the HOLD switch when using the recorder.

HOLD

Notes

• When setting the HOLD switch to the HOLD position while playing a message, the recorder continues playing until reaching at the end of message.

• When setting the HOLD switch to the HOLD position while recording a message, the recorder continues recording until available recording time runs out.

• The recorder automatically stops and the display becomes blank after completion of playing or recording. All buttons are disabled as long as the switch is set to HOLD position. To stop playing or recording, you have to release the HOLD switch.

All of your recorded messages will be stamped with the time and date that you finished recording. This feature is useful to manage your recordings. If the time and date are not set, this information will be inaccurate.

MENU/VOL switch

ERASE

SP DICT

/VO

INDEX/ FOLDER

STOP button

Using the MENU/VOL switch

Press Move up or down

MENU /VOL

Note

When batteries are inserted for the first time, the clock starts running from its initial state (January 1, 2000, 12 a.m.).

MENU /VOL

Hold/Setting Time/Date

Setting Time/Date

Press the MENU/

VOL switch.

The menu appears on the display.

Setting Time/Date

Move the MENU/

VOL switch up to

choose the screen with the flashing date/time indicator.

Press the MENU/

VOL switch.

The year cursor will flash.

Move the MENU/

VOL switch up or

down to set the year.

Continue to set the month, date, hour, and minute.

Press the MENU/

VOL switch.

The month cursor will flash.

Set the month and

press the MENU/

VOL switch.

The date cursor will flash.

Set the date and

press the MENU/

VOL switch.

The hour cursor will flash.

Set the hour and

press the MENU/

VOL switch.

The minute cursor will flash.

Set the minute and

press the STOP

button.

This completes the date/ time setup procedure.

....................................................................

Note

If you leave the recorder idle for more than 3 minutes during setup, any settings entered to that point will be canceled.

{

Setting an ID

If an ID is set, it is automatically included in each message to help identify who recorded the message when it is transferred to a PC. Setting IDs is recommended for easier management of recorded messages. To set an ID, stop the recorder and follow these steps:

ERASE

SP DICT

INDEX/ FOLDER

/VO

1,3,5

2,4 6

Press the MENU/VOL switch.

The menu appears on the display.

Move the MENU/VOL switch up to choose the “ID AAAA”

screen.

Press the MENU/VOL switch.

The cursor flashes at the first

character position.

Move the MENU/VOL switch up or down to choose the first

character.

Characters are selectable from A to Z and 0 through 9.

Press the MENU/VOL switch.

Accepts the character and moves to the next position.

Repeat the steps above to set a four-character ID.

Press the STOP button.

This completes the ID setup procedure.

................................................................................................

Note

If you leave the recorder idle for 3 minutes or longer during a setup operation, any settings entered to that point will be canceled.

Setting an ID

Recording

Folders A and B can each hold up to 99 voice messages.

New Recording

Press the INDEX/FOLDER

button to choose a folder.

The INDEX/FOLDER button toggles between folder A and folder B each

ERASE

SP DICT

MENU /VOL

Recording

INDEX/ FOLDER

.......................................................................................................................................................

Pause Recording

Pause

Press the REC button while recording.

The elapsed recording time indicator on

➥

the display and the record indicator lamp will flash.

time you press it.

Press the REC button to start recording.

The recorder starts recording, and “REC” appears on the display for 2 seconds. The recording indicator lamp glows. Elapsed recording time appears on the display in hour-minute-second format (real-time counter).

Press the STOP button to stop recording.

The recorder will stop recording, “NEW” appears on the

display and the message number is incremented by one.

The message number under “NEW” is the number of the next

message to be recorded in this folder.

Resume Recording

Press the REC button again.

Recording will resume with the same

➥

message number.

Note

If you press the STOP button when the recorder is paused, the recorder will stop recording, “NEW” will appear on the display and the message number will be incremented by one.

Remaining recording time

Message number*

Elapsed recording time (real-time counter)

Folder

Recording Settings

While the recorder is designed to record messages without requiring special settings, it offers a LP mode for long recordings, a DICT mode for dictation, and a Variable Control V oice Actuator (VCVA) to economize on memory usage. For more details see the relevant sections of the manual. Recording modes:

SP (Standard Playback) mode/ LP (Long Playback) mode → P .25

Microphone sensitivity:

CONF (conference recording)/ DICT (dictation recording) → P .26

Variable Control Voice Actuator (VCVA):

OFF/ON → P.27

Notes

• When “FULL” appears on the display, you cannot record any more. To free up memory, you have to erase messages. (see page 21). To archive your recordings prior to erasing, you can transfer messages to a PC. (see software section).

• While recording is in progress, never disconnect or connect the AC adapter even if the recorder contains batteries. This may result in failure to play the recorded message.

• If the recorder is paused for 30 minutes or longer while recording, it enters standby mode and the display shuts off. (To release the recorder from standby mode and turn on the display, press any one of the STOP, REC, PLA Y, FF, or REW buttons or the MENU/VOL switch.)

• See recording tips – for Record Meetings and Lectures. (P. 26)

Overwrite recording

You can overwrite a recorded message from any point by pressing the REC button while the recorder is stopped or paused.

Notes

• The previous recording will be erased.

• If the overwritten recording exceeds the recorded

time of the previously recorded message, the next message is not erased.

Recording

Insert recording

You can insert recordings into previously recorded messages.

Press the INDEX/FOLDER button to choose a folder.

5,7

Move the MENU/VOL switch down to choose the message into which you want to insert

recording.

Press the PLAY button to play the message.

Press the STOP button at the point where you want the insertion to start.

Press the MENU/VOL switch.

Recording

ERASE

SP DICT

INDEX/ FOLDER

MENU /VOL

2,6

4,8

Move the MENU/VOL switch up or down to choose “R-MODE”.

Press the MENU/VOL switch to choose “INSERT”.

Press the STOP button.

Insert recording is now set.

ERASE

SP DICT

REC

IN F

STOP

Press the REC button.

The insert recording starts.

MENU /VOL

Press the STOP button.

The insert recording stops.

................................................................................................

Notes

• Insert mode is only valid for one action. As soon as another operation (such as Playback) is executed, the recorder will go back to Overwrite

mode.

• Insert recording will not work if there is no recording time available.

Recording

Listening While Recording Audio (Recording Monitor)

Insert an earphone into the earphone jack to monitor what is being recorded. (The volume is fixed.)

Playing and V olume Control

Press the INDEX/FOLDER button to choose a folder.

Move the MENU/VOL switch up or down to choose the

message you want to play .

The time and date when the message was recorded are displayed.

ERASE

SP DICT

MENU /VOL

Folder

Message number

Playing and Volume Control

REC

STOP

Press the PLAY button.

The recorder will start playing.

The elapsed playing time appears on the display in hour-minute-second format (real-time counter). The length of the message being played is displayed below in hour-minutesecond format.

Press the STOP button to stop playing.

Length of the message being played (1 hour, 23 minutes, 45 seconds)

Elapsed playing time (12 minutes, 34 seconds)

................................................................................................

Notes

• The recording date and time appears on the display for 2 seconds at the beginning of each message.

• The recorder stops automatically when it finishes playing each message.

• Insert an earphone into the earphone jack to monitor playback. The built-in speaker will be turned off.

+ 42 hidden pages

Olympus DS-320 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual