Olympus DS-2500 User Manual [en, es, fr]

DIGITAL VOICE

DS-2500

RECORDER

DS-2500

INSTRUCTIONS

ENGLISH ........................................1

FRANÇAIS ESPAÑOL

Thank you for purchasing an Olympus

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

.....................................

Digital Voice Recorder.

129

Introduction

• The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers.

• The illustration of the screen and the recorder shown in this manual may differ from the ac tual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third par ty other than Olympus or an Olympus authorized service station, or any other reason is excluded.

Trademarks

• Microsof t and Windows are registered trademarks of Microsoft Corporation.

• Macintosh is a trademark of Apple Inc.

• Intel and Pentium are registered trademarks of Intel Corporation.

• SD and SDHC are trademarks of SD Card Association.

Other produc t and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

INDEX

Table of con tents P.4

Safe an d proper usage P.5

PLAY/OK

Getti ng started P.8

Basic operations P.22

Advanced operations P.36

Manag ing files on you r PC P.53

Other p ractical u se methods P.59

Other i nformatio n P.6 0

Table of contents

Introduction

Table of con tents ................................................4

Safe and p roper usage ........................................5

Getting started

Main fea tures .....................................................8

Memor y card ......................................................9

Identi fication of p arts ......................................10

Display st atus indicator s (LCD panel) ....................... 11

Power supp ly ................................................... 12

Inser ting batterie s ...................................................12

Caution s concerning the ba ttery.............................. 12

Batter y settings .......................................................13

Charging b y connecting to a co mputer via USB .......14

Connect ing the USB-type AC ada pter

(optional) to c harge ............................................ 15

Turning on/of f the power ......................................... 17

Power Save Mode (Powe r Save) ............................... 17

HOLD ................................................................ 18

Inser ting and ejec ting a SD card........................ 19

Setti ng time and date [ Time & Date] .................20

Changing t he time and date..................................... 21

Basic operations

Recording ........................................................22

New recor ding ..........................................................23

Overw rite recording .................................................24

Inser t recording ........................................................ 25

Record ing modes [Rec Mod e] ............................26

Micro phone sensit ivity [Mic Sens e] ................... 27

Using the Variable Control Voice Actuator [VCVA] .... 28

Record ing monitor ........................................... 29

Playbac k ..........................................................30

Erasing .............................................................32

Erasing a f ile ............................................................. 32

Erasing al l files in a folde r ........................................ 33

Partia lly erasing a file .............................................. 34

Advanced operations

Selec ting folder s and files ................................ 36

Displ aying file in formation [Inf ormation] ......... 37

Index ma rks .....................................................38

Menu lis t ..........................................................39

Learni ng to use the menu ................................. 41

Locki ng files [Lock] ........................................... 42

Backl ight [Backlig ht] ........................................ 43

LCD Contra st adjustmen t [Contrast] ..................44

LED [LED] ..........................................................45

Langu age [Language] ....................................... 46

System so unds [Beep] .......................................47

Changi ng the USB class [USB S ettings] .............. 48

Format ting the card [For mat] ...........................50

Check s ystem inform ation [System in fo.] ..........52

Managing files on your PC

DSS Player so ftware .........................................53

Minimum re quirement ............................................ 53

Instal ling soft ware .......................................... 54

Uninst alling sof tware ...................................... 55

Using on line help ............................................. 55

Connec ting record er to PC ................................ 56

Connec ting to your PC using the USB c able .............56

Disconne cting from yo ur PC .....................................57

Runnin g DSS Player Soft ware ...........................58

Other practical use methods

Using as e xternal memo ry of the comp uter ....... 59

Other information

Alarm me ssage list ........................................... 60

Troubles hooting............................................... 61

Technica l assistanc e and support ......................62

Accesso ries (optional) .......................................63

Specifications .................................................. 64

Safe and proper usage

Befo re using your new re corder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to proper ty, it is essential that you always read the warnings and information provided.

f Danger

If the product is used without observing the information given under this symbol, serious injury or death may result.

f Warning

If the product is used without observing the information given under this symbol, injury or death may result.

f Caution

If the product is used without observing the information given under this symbol, minor personal injury, damage to the equipment, or loss of valuable data may result.

Convention used in this manual

• The word “card” is used to refer to the SD card.

• The word “DSS Player” is used to refer to

the DSS Player Standard Dic tation Module in Windows environment and DSS Player in Apple Macintosh environment.

• The Notes at the bottom of a page are used for

additional information, exceptions, or related events.

• Words in uppercase form such as PLAY or REC

are used to describe a function or button on the recorder.

Caution for usage environment

• To protect the high-precision technology contained in this product, never leave the recorder in the places listed below, no matter if in use or storage:

• Places where tempe ratures and/or humidit y are high or g o through extrem e changes. Direc t sunlight , beaches, locke d cars, or near othe r heat sources (stove, ra diator, etc.) or humidif iers.

• Near flammable items or explosives.

• In wet places, such as bathrooms or in the rain.

• In places prone to strong vibrations.

• Never drop the recorder or subject it to severe shocks or vibrations.

• The recorder may malfunction if it is used in a location where it is subject to a magnetic/ electromagnetic field, radio waves, or high voltage, such as near a TV set, microwave, video game, loud speakers, large monitor unit, TV/radio tower, or transmission towers. In such cases, turn the recorder off and on again before further operation.

• Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

• Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

Warning re garding data lo ss:

• Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third par ty other than Olympus, an Olympus authorized service station or any other reason is excluded from the Olympus liability.

Safe and proper usage

Handling the recorder

f Warning:

• Keep the recorder out of the reach of children

and infant s to prevent the following dangerous situation that could cause serious injury:

1 Accidentally swallowing the battery, cards or

other small parts.

2 Accidentally being injured by the moving parts

of the recorder.

• Do not disassemble, repair or modify the unit yourself.

• Use SD/SDHC memory cards only. Never use other types of cards.

If you accidentally insert another type of

card into the recorder, contac t an authorized distributor or service center. Do not try to remove the card by force.

• Do not operate the unit while operating a vehicle.

f Caution:

• Stop using the recorder immediately if you notice any unusual odors, noise, or smoke around it.

Never remove the batter y with bare hands,

which may cause a fire or burn your hands.

• Do not leave the recorder in places where it may be subject to extremely high temperatures.

Doing so may cause parts to deteriorate and,

in some circumstances, cause the recorder to catch fire. Do not use the charger or AC adapter if it is covered. This could cause overheating, resulting in fire.

• Handle the recorder with care to avoid getting a low-temperature burn.

• When the recorder contains metal parts, overheating can result in a low-temperature burn. Pay attention to the following:

• When used for a long period, the recorder will

get hot. If you hold on to the recorder in this state, a low-temperature burn may be caused.

• In places subject to extremely cold temperatures, the temperature of the recorder ’s body may be lower than the environmental temperature. If possible, wear gloves when handling the recorder in cold temperatures.

Battery handling precautions

f Danger:

• Do n ot solder lead wires or te rminals direc tly onto a battery or modif y it.

• Do not connect the = and - terminals together. This may cause fire, overheating or electric shock.

• When carr ying or storing t he battery, be su re to put it in t he provided case to protect its termin als. Do not carr y or store the battery with any metal objects (such as key rings). If this warning is not followe d, fire, overheating or elec tric shock may occur.

• Do n ot connect the b atteries directly to a power outlet or a cigaret te lighter of an automobile.

• Do n ot insert the batteries with t heir = and

- terminals reversed.

• If any liqui d from a battery gets into your eyes, prompt ly wash it off with clean water and consul t your doctor at once. There is a h ole from which gas escapes on the

• = terminal. Do not cover or block it.

f Warning:

• The battery should never be exposed to flame , heated , short-circuited o r disassembled.

• Do not attempt to recharge alkaline, lit hium or any other non-rechargeable batteries.

• Never use any battery with a t orn or cracked outer cove r.

Safe and proper usage

• Keep bat teries out of the reach of c hildren.

• I f y o u n o t i c e a n y t h i n g u n u s u a l w h e n u s i n g t h i s produc t, such as abnormal noise, heat , smoke, or a burni ng odor:

1 remove the battery immediately, taking care

not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

• Do not expose the r echargeable batteries to water. Do not allow water to cont act the terminals.

• Do not rem ove or damage the bat tery insulating sheet.

• Do not use t he batteries i f you find something wrong wi th them such as le akage, color change or deformity.

• Unplug t he charger if the charg ing is still incomp lete after the specified time it should take.

• Should a ny battery liquid get on s kin or clothing, promptly wash it off with clean water.

• Keep bat teries away from f ire.

f Caution:

• Do not subject batt eries to strong shock s.

• Do not use b atteries of different typ es, voltages, and/or brand name s.

• Rechargeable battery is exclusively for use with Olympus digital voice recorder DS-2500.

• There is a risk of explosion if the batter y is replaced with the incorrect battery type.

• Dispose of the used battery following the instructions.

• Please rec ycle batteries to help save our planet ’s resources. When you throw away dead batteries, be sure to cover their terminals and always observe local laws and regulations.

• Always charge a rechargeable battery when using it for the first time, or if it has not been used for a long period.

• Rechargeable batteries have limited lifetime. When the operating time becomes shorter even if the rechargeable battery is fully charged, replace it with a new one.

LCD monitor

• The LCD used for the monitor is made with high-precision technology. However, black spots or bright spots of li ght may appear on the LCD mon itor. Due to its characteri stics or the ang le at which you are vi ewing the monitor, the spot may n ot be uniform in co lor and brightness . This is not a malfuncti on.

Memory Card

f Warning:

• Do not touch the card contacts. This may damage the card.

• D o not place the car d in locations with static electricity.

• Store the c ard in a location t hat is out of the reach of chil dren. In case of accidental ingest ion, consult a physician immediately.

Getting started

M a i n fe at u r e s

s Support type of memory: SD card ( ☞ P.9) . s Three programmable smart buttons F1, F2 and F3. s Recording and storing voice in Digital Speech Standard Pro (DS2 format). s Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode

( ☞ P. 26).

Main features

s Overwrite Recording and Insert Recording (partial insertion) available (☞ P. 24 , P. 25). s Supports USB 2.0. High-Speed, which enables high-speed data transmission from the

recorder to your computer.

s Five folders and up to 200 files per folder, for a maximum of 1,000 recordings ( ☞ P. 22 ). s It has a built-in Variable Control Voice Actuator (VCVA) function (☞ P. 28 ). s Large LCD screen with backlight. s Index mark function which is useful to search particular points in the dictation files

( ☞ P. 38).

s DSS Player software included ( ☞ P.53).

Memory card

This recorder uses memory in the form of SD card memory.

Compatible cards

The recorder supports cards with memory capacit y between 512 MB to 32 GB.

Sett ings and ope rating env ironmen t relatin g to the card

Check the latest operating information on the Olympus homepage (http://www.olympus. com) when using cards other than the included card. In addition, refer to the following pages as well when handling the card.

• Inserting and ejecting a SD card (☞ P.1 9 ).

• For matting the card [Format

SD card

1 Card lock

SD card is equipped with a lock function. When the lock function is used, impor tant data is protected by preventing it from being accidentally overwritten or erased. When the lock function is set [ the display.

2 Index area

For writing down information identifying card or content.

3 Contact area

Comes into contact with the recorder’s signal read contacts.

] (☞ P. 50).

] will appear on

Check card information [Card Info.]

Information such as the memory capacity and remaining memory for installed cards can be displayed on the recorder ( ☞ P.4 0).

Card Info.

SD Remain Capacity

BACK EXIT

Notes

• When initializing (formatting) a card, confirm that no necessa ry data is store d on the memory car d beforehand. Initializat ion comple tely erases the existing data o n the card.

• In some cases cards which have been formatted (initialized) by another device, such as a computer, cannot be recognized. Be sure to format them with this recorder before using.

• The card has a ser vice life. When reaching the end of its life, writing or erasing data on the card will be disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum recording time on the card may be decreased. To recover the original recording time, initialize/format the card in the recorder.

• Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

540MB

2.0GB

Memory card

Identification of parts

(

1 SD card slot 2 Built-in microphone 3

NEW

button

REC

button

REW

button

STOP

button

POWER/HOLD

ERASE

0 !

button

EAR

(Earphone) jack

MIC

(Microphone) jack

@ Record indicator light # Display (LCD panel)

0 ! @

$ %

)

switch

2 3 4

6 7

8 9

(Volume) button

% Fast Forward (9) button ^

PLAY/OK

button

& Smart button (F1,F2,F3) * Rewind ( 0) button ( – (Volume) button ) Built-in speaker

- Batte ry cove r

= PC (USB) terminal q Cradle connector w

Battery cover release button

Display status indicators (LCD panel)

Identification of parts

QP DICT

2 3 4

5 6

1 Record mode indicator 2 Current folder 3 Memory remaining indicator (E/F bar) 4 Record indicator 5 Remaining recording time 6 Level meter indicator 7 Microphone sensitivity indicator 8 Current file number

[ ] Author ID indicator [ õú] Battery indicator [

DS2500

DISPLY

Displ ay in the record ing mode Displ ay in the playbac k mode

VCVA

] VCVA (Variable Control Voice

Actuator) indicator

025 / 030

00 M 10 S

15 H 22 M 30S

INDEX

QP DICT VCVA

DS2500

! @

INSERT

9 Total number of files in the folder 0 Recording elapsed time ! Playback position bar indicator @ Play ind icator # Total recording time of the selected file $ Button guide display % Current playback time

] Card lock indicator

[ [

] Erase lock indicator

025 / 030

SPEED INDEX

02 M 50 S

12M 0 5 S

Identification of parts

Power supply

Inserting batteries

This recorder can be used with either Ni-MH rechargeable batteries or A AA alkaline batteries.

• When charging with the recorder, be sure to use the supplied Ni-MH

Power supp ly

1 Lightly press down on the battery cover

2 Insert batteries, observing the correct

rechargeable batteries (BR404).

• The supplied rechargeable batteries are not fully charged. Before using the recorder or after long periods of disuse, it is recommended that you continuously charge them until full (☞ P.14, P. 15) .

release button, then open the battery cover.

polarity as shown in the illustration below, then close the battery cover.

Cautions concerning the battery

f Warning:

• Using batteries for which part or all of the external coating (insulating sheath) is peeling off or batteries which have ruptured may cause fluid leaks, overheating, and explosions. For this reason such batteries should absolutely not be used.

• Commercially available batteries for whi ch part or all of the external co ating (insulation sheath) has b een peeled of f should absolute ly not be used.

Unusable batteries

Batteries for which the entire ex ternal coating (insulating sheath) is peeled oﬀ (naked batteries), or those where it has par tially been peeled oﬀ .

Power supply

Notes

• Manganese batteries may not be used in this recorder.

• When changing batteries, AA A alkaline batteries or Olympus Ni-MH rechargeable batteries are recommended.

•

Be sure to t urn OFF the recorder before replacing the b atteries. Removing the batteries

while the recorder is in use may corrupt the card. If you are recording into a ﬁ le and the batteries run out, you will lose your currently recorded ﬁ le since the ﬁ le header will not be written. It is crucial to replace the batteries when one hash mark is shown in the batter y icon.

• Be sure to replace both batteries at the same time.

• Never mix o ld and new batteries, or batteri es of different t ypes and/or bran ds.

• If it takes longer than 15 minutes to replace the dead batteries or if you take the batteries in and out repeatedly at shor t intervals, you may have to redo the battery and time set tings. In this case, the [Battery] screen will appear. For more details, see “Battery settings”.

• Remove the bat teries if you are not going to use the recorder for an extended period of time.

• When replacing rechargeable batteries, be sure to use Ni-MH rechargeable bat teries (optional). The use of other manufac turers’ products can damage the recorder and should be avoided.

Battery indicator

The battery indicator on the display changes as the batteries lose power.

Battery settings

Select to match the battery you are using.

1 Replace the batteries and turn on the

recorder (☞ P.12 ).

2 Press the + or − button to change the

setting.

Battery

Ni-MH

Alkaline

BACK EXIT

[Ni-MH] (õ):

Select when using the Olympus Ni-MH rechargeable batteries (BR404).

[Alkaline] (ú):

Select when using alkaline batteries.

3 Press the

the setting.

• If the “Hour” indicator flashes in the display,

Note

• When playing a voice ﬁ le, the recorder may be reset due to the reduction of the voltage output of the batteries depending on the volume level even if [º] is displayed in the battery indicator. In this case, lower the volume of the recorder.

PLAY/OK

button to complete

see “Setting t ime and date [Tim e & Date]” (☞

P. 20).

Power supp ly

• When this [

replace the batteries as soon as possible. When the batteries are too weak, [ Battery Low ] appears on the display and the recorder shuts down.

] indicator appears on the display,

[ s ] and

Power supply

Charging by connecting to a computer via USB

You can charge the batteries by connecting to a PC’s USB port. When charging, be sure to correctly place the rechargeable batteries (supplied) into the recorder (☞ P.12 ).

Power supp ly

Before connecting the USB cable, exit HOLD mode (☞ P.18 ).

Do not cha rge primar y batteries su ch as alkalin e or lith ium batterie s. It may cause ba ttery leakag e or heating, w hich may cause th e recorder to malfunction.

1 Boot the PC.

2 Connect the USB cable to the USB port

of the PC.

3 While the recorder is in stop mode or

turned off, connect the USB cable to the connecting terminal on the bottom of the recorder.

4 Press the

PLAY/OK

button to start

charging.

Press OK to

start charging

Remote

(Storage)

• While [Press O K to start cha rging] is fl ashing, press the PLAY/OK button.

5 Charging is completed when battery

indication becomes to [¿].

Battery Full

Remote

(Storage)

Charging time: approximately 3 hours * * It shows the approximate time when

charging rechargeable batteries fully from no remaining power at the room temperature. The charging time will be changed depending on the remaining amount and the state of batteries.

Notes

• The recorder cannot be charged when the PC is not turned on. It may not also be charged when the PC is in standby, hibernate, or sleep mode.

• Do not charge the recorder with the USB hub connected.

Power supply

Connecting the USB-type AC adapter (optional) to charge

It can be charged by connecting to the USB connecting AC adapter (A514) (optional).

• Before connecting the AC adapter, switch the USB connection setting to [AC Adapt er] (☞ P.4 8) .

• Before connecting the USB cable, exit HOLD mode (☞ P.18 ).

1 Plug the recorder’s USB cable into the

AC adapter.

To th e USB connectin g AC adapter’s (A514) USB connector.

2 Plug the AC adapter into AC outlet.

To the AC outlet

3 While the recorder is in stop mode or

turned off, connect the USB cable to the connecting terminal on the bottom of the recorder.

To th e USB connector

4 Press the

PLAY/OK

button to start

charging.

Press OK to

start charging

• While [Press OK to start charging] is flashin g, press the PLAY/OK button.

5 Charging is completed when [

Full

] is displayed.

Battery Full

Battery

Power supp ly

Power supply

Notes

• Insert the supplied rechargeable bat tery and

set [Battery] to [Ni-MH]. If [Battery] is set to [Alkaline], you cannot recharge (☞ P. 13).

•

You cannot charg e when [ø]*1 or [√]*2 blinks. Charge the batteries at a temperature in the range of 5°C to 35°C (41°F to 95°F).

*1 [

Power supp ly

]: When the surrounding temperature is low.

√

*2 [

]: When the surrounding temperature is

• When using time becomes notably short even

• Be sure to push the USB connector all the way in.

• Be sure to use the included dedicated USB cable.

• If selecting [Composite] in the USB connection

• In case you would like to charge using the

Read the following descriptions carefully when you use the Ni- MH rechargeable batteries.

Discharging:

Rechargeable bat teries self-discharge while not in use. Be sure to charge them regularly before use.

high.

after the batteries are fully charged, replace them with new ones.

Otherwise, the recorder may not operate properly.

If any other company’s cable is used, it may lead to malfunc tion of the recorder. Also, never use this dedicated cable with any other company’s products.

settings:

Charge will not be possible if the recorder is

operating. Charge will start 1 minute after the end of the operation.

Charge may not be possible depending on the

application in use on the computer connected.

[Composite] setting, select [Optional] in the USB connection settings, then connect the USB cable to the recorder. Selecting [AC Adap ter] at the [USB Connect] display will enable you to charge (☞

P.4 8).

Cauti ons concer ning the re chargea ble batter ies

Operating temperature:

The rechargeable batteries are chemical products. The rechargeable batteries efficienc y may fluctuate even when operating within the recommended temperature range. This is an inherent nature of such products.

Recommended temperature range: When operating appliance:

0°C - 42°C/ 32°F - 107.6°F

Charging:

5°C - 35°C/ 41°F - 95°F

Storage f or a long period:

–20°C - 30°C/ –4°F - 86°F Using the rechargeable batteries outside the above temperature range may result in declining ef ficiency and shorter battery life. In order to prevent battery leakage or rust, remove the rechargeable batteries from the products when you will not be using them for a long time, and store them separately.

Notes

• This recorder is designed to fully charge batteries regardless of their energy level. However, for best results when charging newly purchased rechargeable batteries or batteries that have not been used for a long time (more than one month), it is recommended to fully charge the batteries then discharge repeatedly for 2 to 3 times.

• When disposing rechargeable batteries, always observe the local laws and regulations. Contact your local recycling center for proper disposal methods.

• If Ni-MH rechargeable batteries are not fully discharged, protect against short-circuiting (e.g. by taping the contacts) before disposing.

Power supply

Turning on/off the power

When the recorder is not being used, turn the power off to reduce batter y consumption to a minimum. Even if the power is turned off, existing data, mode settings, and clock settings will be maintained.

Turning o n the power

While the recorder is turned off, slide the

POWER/HOLD

arrow.

• The display will turn on, and after [System Check]

appears, the power will be turned on. The resume function will bring the recorder back to the stop position in memor y before power was turned off.

Turning o ff the powe r

Slide the direction of the arrow, and hold it for 0.5 seconds or longer.

• The display shuts off and the power will be turned off. The resume function remembers the stop position before the power is turned off.

switch to the direction of the

POWER/HOLD

switch to the

Power Save Mode (Power Save)

When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically. To reactivate the recorder again, operate any button or the slide switch.

Power Save S etting

You can set the time to enter Power Save mode from among [5 minutes], [10 minute s], [30 minutes], [1 hour], and [Off]. To exit power save, press any button. The [Power Save] setting can be changed from the Menu. For more details, refer to “Menu list” (☞ P.39) and “Lear ning to use the men u” (☞

P.41) .

Power Save

5 minutes

10 minutes

30 minutes 1 hour Off

BACK EXIT

Power supp ly

HOLD

If you bring the POWER/HOLD switch to the HOLD position, the current conditions will be preserved, and all but tons and switches will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket.

Set the r ecorder to HO LD mode

Slide the POWER/HOLD switch to t he HOLD

HOLD

position.

• After [Hold] appears on the display, the recorder is set to HOLD mode.

Exit HOLD mode

Slide the POWER/HOLD switch to t he A position.

Inserting and ejecting a SD card

Inser ting a SD car d

Inser t the SD card fully into the c ard slot with th e card fac ing the direction shown in the il lustration below, unt il it clicks into place.

• When inser ting SD card into the SD card slot, the recorder message [Please Wait] will ﬂ ash on the LCD display for a few seconds while validating the SD card.

• Insert the card keeping it straight.

Ejec ting a SD card

Push the S D card inward once to unloc k it, and let it eje ct.

N o t e s

• The card s tops with a clic k when it is inser ted all the way.

• Inserting the card the wrong way or at an angle could da mage the contac t area or cause the card to jam.

• I f the card is not inserte d all the way, data may not be wri tten to the card .

• H old the card straight and pull it ou t.

• If an unformatted card is installed, the recorder will automatically display the menu format option (☞ P. 37).

• Never use any card in the recorder unless it has been formatted on this unit (☞ P. 50 ).

• Never remove the card while the recorder is in operation. This may damage the data.

• Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot.

Inser ting and ejec ting a SD card

Setting time and date [Time & Date]

Setting the correc t time and date on the recorder is very imp ortant since every file recorded on the recorder will have the time and date information as part of the file header. This will simplify the file management aspects later on.

The hour indicator will flash au tomatically when you load batteries before us ing the

recorder for the first t ime, or after t he

Setti ng time and date

recorder hasn’t been used for a long time.

F1, F2, F3

PLAY/OK

PLAY/OK +, −

button

0 button

1 Press the 9 or 0 button to select

the item to set.

• Select the item from the “ hour ”, “ minute ”, “ year ”, “ month ” and “ day ” with a flashing point.

Time & Date

01 M 01 D 2012 Y

1: 00 AM

24H

BACK EXIT

2 Press the + or − button to set.

• Follow the same steps by pressing the 9 or 0 button to select the next item, and press the

or − button to set.

Time & Date

10 M 14 D 2012 Y

5 : 45 PM

24H

BACK EXIT

• You can select between 12 and 24 hour display by pressing the F2([24H] or [12 H])* button while set ting the hour and minute.

Example: 5:45 P.M

5:45 PM (Initial setting) 17:45

Setting time and date [Time & Date]

• You can choose the order of the year,

month, day by pressing the F2([M]/[D]/[Y] or [D]/[M]/[Y] or [Y ]/[M]/[D])* button while setting them.

Example: October 14, 2012

10M 14D 2012Y (Initial setting)

14D 10M 2012Y

2012Y 10M 14D

* T h e d i s p l a y w i l l v a r y d e p e n d i n g o n t h e s t a t u s o f t h e

settings.

3 Press the

PLAY/OK

button to complete

the setting.

• The clock will start from the set date and time.

Press the P LAY/O K button according to the time signal.

N o t e s

• If you press the STOP button during the setup

operation, the settings are cancelled, and the recorder returns to the previous screen.

• You can set the time and date from your PC using DSS Player software (☞ P. 53 ).

Changing the time and date

When the recorder’s POWER/HOLD switch is turned ON the [Time & Date] will be displayed for two seconds. If the time and date is not correct, set it using the procedure below.

1 Press the + or − button in the [

] screen, then select [

• Refer to P.41 regarding each menu item settings.

Device Menu

Beep Power Save

Time & Date

Battery USB Settings Reset Settings

BACK EXIT

2 Press the

• The time and date screen appears. The hour

3 P r e s s t h e F3(

PLAY/OK

or 9 button.

indicator flashes, indicating the start of the time and date setup process. The following steps are the same as Step 1 through Step 3 of “Sett ing time and date [ Time & Date]” (☞ P. 2 0) .

EXIT

) or 0 button to

complete the setting.

Device

Time & Date

Setti ng time and date

Basic operations

Recording

The recorder has five folders, [ A ], [ B ], [C], [D], [E] and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder [ A ] might be used to store private information, while Folder [ B ] might be dedicated to holding business information. Up to 200 messages can be recorded per folder.

By default, the Recording Mode is [QP].

Recording

Record funct ion

By default, the RECORD function is configured to record at the current position (overwrite). However, that can be changed to any of the following settings:

• Append: Appends the recording to the end of the

current ﬁ le (☞ P.2 3).

• Overwrite: Overwrites the recording starting at

the current position in the ﬁ le (☞ P. 24) .

• Insert: Inserts the recording at the current

position in the ﬁ le (☞ P. 25).

Recording related settings

Recording related settings can be configured to provide a suitable recording environment.

• Recording modes [Rec Mode] (☞ P. 26 ).

• Microphone sensitivity [Mic Sense]

(☞ P. 27).

• Using the Variable Control Voice Actuator

[VCVA] (☞ P. 28 ).

• Recording monitor (☞ P. 29) .

New recording

Create a new file to record in.

1 Press the

file.

a Selec ted Author ID

b New file number

c Remaining recording time

2 Press the REC button to start recording.

• The record indicator light glows orange and

d Record indicator

3 Press the STOP button to stop recording.

• If you want to append additional recordings to

N o t e s

• A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

• When remaining recording time is less than 60 seconds, the record indicator light star ts ﬂ ashing in orange. When the recording time is decreasing to 30 or 10 seconds, the light ﬂ ashes faster.

• [Memory Full] or [Folder Full] will be displayed when the memory or folder capacity is full.

Delete unnecessary ﬁ les before recording any further ( ☞ P.32) or

NEW

button to create a new

[

] (Record indicator) appears on the

display. Aim the microphone at the sound source. When you press the F1 (DISPLY) button during recording, you can change the LCD scre en displays.

the same f ile, press the REC button again.

transfer dictation ﬁ les to your PC (☞ P. 53) .

a b

Recording

QP DICT

DS2500

Remain

FOLDER

QP DICT

DS2500

DISPLY

QP DICT VCVA

DS2500

FOLDER

031 / 030

New File

15 H 22 M 40 s

INFO

031 / 031

00 M 10 s

15 H 2 2 M 3 0 s

031 / 031

30 H 02 M 20 s

15 H 0 2 M 2 0 s

INFO

INDEX

Recording

Overwrite recording

You can overwrite a previously recorded file from any point within the file.

Note that the overwritten recordings will be erased.

1 Select and play the file you want to

overwrite.

• Stop the playback at the point you want to start overwriting.

Recording

2 Press the REC button to star t overwriting.

• The record indicator light glows orange and [

Note

• You cannot select a diﬀ erent recording mode ([QP], [SP]) than that of the

] (Record indicator) appears on the

display.

a R ecording elap sed time

b Total recording time of the selected file

Press the STOP button to stop overwriting.

original ﬁ le before overwrite recording.

a b

QP DICT

DS2500

DISPLY INDEX

101 / 133

10 M 25 s

00H 1 4 M 00 s

PLAY/OK

Insert recording

Additional recording can be inser ted into previously recorded file.

1 Select and play the file you want to

insert an additional recording into.

Recording

PLAY/OK

2 Whi le playing th e file, pres s the

button to insert an additional recording.

F1 (INSERT

)

QP DICT VCVA

• [Insert Rec?] appears on the display.

3 Press the REC button to start inserting

QP DICT

an additional recording.

• The record indicator light glows orange and [

] (Record indicator) appears on the

display.

[Insert Rec] and the remaining recording time

will alternate on the display.

4 Press the STOP button to stop inserting

the additional recording.

Notes

• The recording time and date of the ﬁ le is updated to the time and date of the inserted recording.

• You cannot select a diﬀ erent recording mode ([QP], [SP]) than that of the original ﬁ le before inserting.

DISPLY INDEX

QP DICT

DISPLY INDEX

DS2500

Insert Rec?

DS2500

134 / 134

00 H 00 M 10 s

33 M 2 5 s

134 / 134

00 M 12s

Insert Rec

134 / 134

00 M 11s

4 H 3 3 M 0 6 S

EXIT

Recording

Recording modes [Rec Mode]

The recording mode can choose between [QP] (Quality Playback) and [SP] (Standard Playback).

F1, F3

PLAY/OK +, −

] at the [

PLAY/OK

Record ing modes

1 Select [

screen, then press the

PLAY/OK

Rec Mode

button.

• Refer to P.41 regarding each menu item settings.

Record Menu

Rec Mode

Mic Sense VCVA

BACK EXIT

2 Press the + or – button to select [QP] or

[SP].

Rec Mode

button

0 button

Record Menu

or 9

3 Press the

PLAY/OK

button to complete

the setting.

• [Setting fixed] will light up on the display, and it will return to the [Record Menu] screen.

• If you press the 0 or F1 (BACK) button the setting will be cancelled and it will return to the [Record Menu] screen.

• Pressing the F3 (EXIT) button will cancel the contents being set and take you out of the MENU.

Rec Mode

Setting

fixed

BACK EXIT

]

4 Press the

F3 (EXIT

) or 0 button to

close the menu screen.

• Set recording mode is displayed when creating the new file and during recording.

• The recording mode of file recording is displayed during playback and in stop mode.

SP DICT

DS2500

Remain

FOLDER

Note

• Choose [QP] mode for recording meetings or

lectures with crisp clarity.

031 / 030

New File

15 H 22 M 40 s

INFO

BACK EXIT

Microphone sensitivity [Mic Sense]

You can switch between t wo microphone sensitivities to meet recording needs: [Dictation] for oral dictation and [Conference] which is suited for situations like meetings and conferences with a small number of people. The setting status will appear on the display as

CONF

DICT

[

] or [

F1, F3

button

PLAY/OK

1 Select [

Mic Sen se

screen, then press the

] at the [

button

+, −

button

0 button

Record Menu

PLAY/OK

]

or 9

button.

• Refer to P.41 regarding each menu item settings.

Record Menu

Rec Mode

Mic Sense

VCVA

BACK EXIT

2 Press the + or – button to select

[

Conference

[Conference]: High-sensitivity mode that records

sounds in all directions.

[Dictation]: Low-sensitivity mode suited for

d i c t a t i o n .

Mic Sense

Conference

Dictation

BACK EXIT

3 Press the

] or [

Dictation

PLAY/OK

button to complete

the setting.

• [Setting fixed] will light up on the display, and it will return to the [Record Menu] screen.

• If you press the 0 or F1 (BACK) button the setting will be cancelled and it will return to the [Record Menu] screen.

• Pressing the F3 (EXIT) button will cancel the contents being set and take you out of the MENU.

Mic Sense

Conference

Dictation

Setting

fixed

BACK

4 Press the

EXIT

F3 (EXIT

) or 0 button to

close the menu screen.

Microphone sensitivity

QP DICT

DS2500

FOLDER

025 / 030

New File

3 H 0 8 M 0 5 s

INFO

02 M 10 s

Using the Variable Control Voice Actuator [VCVA]

The Variable Control Voice Actuator (VCVA) is a function that star ts recording automatically when the microphone senses that sounds have reached a preset threshold volume level, and automatically pauses when the volume drops below the threshold. The VCVA feature allows you to conserve memory by automatically stopping recording in instances like long silent periods during meetings. When this is enabled, [ display.

Using th e Variable Con trol Voice Act uator

PLAY/OK

VCVA

] will appear on the

REC

button

PLAY/OK

9, 0 button

1 Set the VCVA in the menu to [On].

• Refer to P.41 regarding each menu item settings.

button

2 Press the REC button to start recording.

• When the sound volume is lower than the preset actuation sound level, recording automatically stops after 1 second approximately, and “Stand by” flashes on the display. The record indicator light glows orange and [ appears when recording star ts and flashes when recording pauses.

QP DICT VCVA

DS2500

DISPLY

134 /134

1 H 25 M 01 s

Standby

INDEX

] (Record indicator)

Adjust the start/stop actuation level:

While t he recorder is i n recording mode, press the 9 or 0 button to adjust the actuation leve l.

• The VCVA level can be set to any of 15 different values. The higher the value is, the more sensitive the recorder can react to sounds. At the highest value, even the faintest sound will ac tivate recording.

• The VCVA actuation level can be adjusted according to the ambient (background) noise.

QP DICT VCVA

DS2500

VCVA Level 05

DISPLY

134 /134

1 H 25 M 02 s

INDEX

a Star t level (Varies

according to the sound vo lume being recorded)

L evel meter indic ator

(moves to the l eft/right accordin g to the set level)

Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode (☞ P.27 ).

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

Recording monitor

It is possible to monitor your recording by listening to the recording while recording is in progress. Insert the earphone plug into the earphone jack and use the

or – button to control the volume level.

+, −

(Volume) button

Note

• Insert the plugs in to the end as shown in the illustration when inserting the earphone or external microphone.

Record ing monitor

Playback

PLAY/OK

You can start playing a f ile at any point.

1 Select the file, then press the PLAY/OK

button to start playback.

• The [ ] (Play indicator) appears on the display.

a Play indicator

2 Press the + or – button to adjust the

volume.

• The display shows the volume level. You can choose between [00] to [30].

b Volum e level

3 Press the STOP button at any point you

want to stop the playback.

QP DICT

DS2500

INSERT

QP DICT

DS2500

Volume 15

INSERT

101 / 133

00 M 05 s

27 M 5 8 s

SPEED

101 / 133

00 M 07 s

SPEED

INDEX

+ 166 hidden pages

Olympus DS-2500 User Manual [en, es, fr]

Specifications and Main Features

Frequently Asked Questions

User Manual