Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly.
Keep this manual in an easily accessible
location for future reference.
• The warning symbols indicate important safety
related information. To protect yourself and
others from personal injury or damage to
property, it is essential that you always read the
warnings and information provided.
Using the Online
Manual
When you install the DSS Player on your PC
from the CD-ROM, you can use an online
expanded version of this instruction manual,
allowing you to learn more about the digital
voice recorder.
If the DSS Player is installed, click on the
[Start] button, select [All Programs], then
[OLYMPUS DSS Player], then click on [DS20 ONLINE INSTRUCTIONS]. You can read
more about the items listed below.
Power Supply .............................................. 12
Menu Setting Method .................................. 16
Recording from External Microphone
or Other Devices ................................... 26
● Do not leave the recorder in hot,
humid locations such as inside a
closed automobile under direct
sunlight or on the beach in the
summer.
● Do not store the recorder in places
exposed to excessive moisture or
dust.
● Do not use organic solvents such as
alcohol and lacquer thinner to clean
the unit.
● Do not place the recorder on top of
or near electric appliances such as
TVs or refrigerators.
● Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you
experience noise, move to another
place, or move the recorder further
away from such equipment.
● Avoid sand or dirt. These can cause
irreparable damage.
● Avoid strong vibrations or shocks.
● Do not disassemble, repair or modify
the unit yourself.
● Do not operate the unit while
operating a vehicle (such as a
bicycle, motorcycle, or go-cart).
● Keep the unit out of the reach of
children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating
mistakes, unit malfunction, or during
repair work.
It is recommended to back up and save
important content to other media such as
a computer hard disk.
Batteries
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1 remove the batteries immediately
while being careful not to burn
yourself, and;
2 call your dealer or local Olympus
representative for service.
5
1Getting Started
Main Features
1
Main Features
This product is equipped with the following
features.
● Connect the cradle and the USB
connection cable to this recorder, and high
speed data transfer to a computer can be
performed. (☞ P.46)
● This recorder can also be utilized as
external memory of a computer. (☞ P.53)
• By connecting the computer with the USB,
pictures, text data, etc. can be saved, and
utilized to carry data.
● It has a large backlight full-dot display
(LCD display screen).
• The screen displays information about
recorded voice files and easily understood
operational messages.
● The recorder stores highly compressed
DSS and WMA format voice messages in
internal flash memory.*
1
● By using the built-in stereo microphone, 2
types of stereo recording modes, which
are Stereo HQ (stereo high quality sound
recording) and Stereo SP (stereo standard
recording) and 3 types of monaural
recording modes, which are HQ (high
quality sound recording), SP (standard
recording), and LP (long-term recording)
can be selected.*1(☞ P.19)
Recording time
STEREO HQ mode : 2 hours 10 minutes
STEREO SP mode : 4 hours 20 minutes
HQ mode :8 hours 45 minutes
SP mode :20 hours 55 minutes
LP mode :44 hours 45 minutes
• Available recording time for one continuous
file. Available recording time may be shorter if
many short recordings are made. (The
displayed available recording time and
recorded time are approximate indications.)
● You may assign your own names to
folders.
6
● The five folders can hold 199 files each,
for the maximum of 995 recordings.
(☞ P.17)
● It has a built-in Variable Control Voice
Actuator (VCVA) function. (☞ P.20)
● A timer recording function is built-in, which
can record at a set time.
● You can input file comments.*
• You can add comments of up to 100 characters
to each recorded file.
• This recorder has 10 pre-set comment
templates.
2
● The recorder has a Noise Cancel Function.*
(☞ P.30)
• Ruwisch & Kollegen GmbH Noise Suppression
Technology reduces noise in files and enables
clear sound playback.
● Recorded files may be moved from one
folder to another.
● You can insert or delete index marks. *
(☞ P.35)
• If you insert index marks during recording or
playback, you will later be able to quickly find
the recording you want to hear.
● The playback speed can be controlled as
preferred.
● Fast forward and rewind are possible at a
set interval.
● Comes with DSS Player software. (☞ P.41)
• If you transfer voice files recorded with the
recorder to a PC, you can easily play back,
organize, and edit the files.
• If you connect the recorder to a computer, you
can use it as a USB microphone or USB
speaker.
● The “DSS Player” can be upgraded to a
2
“DSS Player Plus”, which is equipped with
a enhanced functionality (Option). (☞ P.51)
• In addition to the “DSS Player” functions,
joining and splitting of the files and configuring
the menu settings of this recorder, etc. can be
performed.
2
Plus
The “DSS Player” can be upgraded
to “DSS Player Plus”, which is
equipped with enhanced functionality
(paid option). (☞P.51)
1
Main Features
7
Main Features
*1: DSS format in SP and LP mode recording, and
1
WMA format in stereo HQ and stereo SP and
HQ mode recording.
Main Features
*2: For WMA files, these functions are only
available for files recorded with this recorder
or the IC recorders from Olympus.
IBM and PC/AT are the trademarks or registered
trademarks of International Business Machines
Corporation.
Microsoft, Windows and Windows Media are
registered trademarks of Microsoft Corporation.
Intel and Pentium are registered trademarks of Intel
Corporation.
CORTOLOGIC is a registered trademark of
Ruwisch & Kollegen GmbH.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks
of their respective owners.
1 Battery indicator
2 VCVA (Variable Control Voice Actuator)
indicator
3 Timer recording display
4 Alarm indicator
5 Microphone sensitivity display
6 Stereo display
7 Record mode indicator
8 Current file number
9 Total number of recorded files in the folder
0 Erase lock indicator
! Repeat play indicator
@ Character Information display
8
9
0
!
@
10
Inserting Batteries
Lightly press down on the arrow and slide the
battery cover open.
1
1
Insert two AAA alkaline batteries, observing the
correct polarity.
2
Close the battery cover completely.
3
2
Replacing batteries
The battery indicator on the display changes as the batteries
lose power.
➜➜➜
When appears on the display, replace the batteries as
• Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is
in use may corrupt the file. If you are recording into a file and the batteries run out, you will lose your
currently recorded file because the file header will not be able to close. It is crucial to change the batteries
once you see only one Hash mark in the battery icon.
• Be sure to replace both batteries at the same time.
• Never mix old and new batteries, or batteries of different types and/or brands.
• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load
fresh batteries (☞ P.13).
• Remove the batteries if you are not going to use the recorder for an extended period of time.
soon as possible.
When the batteries are too weak, the recorder shuts down
and “BATTERY LOW” appears on the display. AAA alkaline
batteries are recommended.
An optional Ni-MH Rechargeable Battery from Olympus
can be used for the recorder (☞ P.58).
1
Inserting Batteries
11
Hold
1
Hold
If you set the recorder to HOLD status by sliding the
HOLD switch in the direction of the arrow, the current
conditions will be preserved, and all buttons and switches
except the HOLD switch will be disabled. This feature is
useful when the recorder has to be carried in a bag or
pocket.
Remember to reset the HOLD switch when
using the recorder.
• The display will flash if the switch is moved to hold in the stop status. At this time, if any button is pressed
the clock display will flash for about 2 seconds, but will not operate.
• If the switch is moved to hold during playback (or recording), the playback (recording) status will stay and
cannot be operated.
(When playback has ended and the recording has ended due the remaining memory being used up, it will
be in the stop state.)
• The alarm will sound at the scheduled time even if the recorder is set to hold. The recorder begins to play
the file associated with the alarm when you press any button.
• Recording will start when the set time of the timer recording comes even while in hold.
Setting the HOLD switch to the HOLD position.
12
Setting Time/Date (TIME&DATE)
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease file management tasks.
Also, it is required when performing timer recording and alarm playback.
The hour indicator will flash automatically when you load batteries before using the
recorder for the first time, or after the recorder hasn’t been used for a long time.
Proceed from step 1.
Set the hour.
1 Press the 3 button or 2 button to set
1
the hour.
2 Press the MENU/SET button to accept
MENU/SET
button
(Accepts a choice
and moves on to
the next item)
PLAY button
(Switching the
data displayed.)
STOP button
(Exits the menu)
2 button
(Alters a choice)
3 button
(Alters a choice)
the hour.
• You can choose between 12 and 24 hour
display by pressing the PLAY button while
setting the hour and minute.
Example: 5:45 P.M.
Set the minute.
1 Press the 3 button or 2 button to set
2
the minute.
2 Press the MENU/SET button to accept
the minute.
Set the year.
1 Press the 3 button or 2 button to set
3
the year.
2 Press the MENU/SET button to accept
the year.
• You can choose the order of the year,
month, day by pressing the PLAY button
while setting them.
5:45 PM ←→ 17:45
(Initial setting)
1
Setting Time/Date (TIME&DATE)
13
Setting Time/Date (TIME&DATE)
Example: January 14, 2005
1
Setting Time/Date (TIME&DATE)
1M 14D 2005Y
(Initial setting)
↓
14D 1M 2005Y
↓
2005Y 1M 14D
Set the month.
1 Press the 3 button or 2 button to set
4
the month.
2 Press the MENU/SET button to accept
the month.
Set the date.
1 Press the 3 button or 2 button to set
5
the date.
2 Press the MENU/SET button to accept
the date.
Changing the Time/Date
2
1
Press the STOP button to close the
menu.
6
When the date is confirmed, the recorder’s
clock will start to move. Set the time
according to the time signal and press the
MENU/SET button.
• If you press the STOP button or the REC button, during a menu setup operation, the recorder will stop and
apply the items that were set to that point. The set contents of the timer recording will be set, and goes to OFF.
• The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected
item is not applied.
P.2 0
15
Menu List
Sub Menu
2
Menu List
Switches to the main menu.
P.15
Time/Date setting.
In order of hour, minute, year, month and day.
• If you press the STOP button or the REC button, during a sub menu setup operation, the recorder will stop
and apply the items that were set to that point.
• The recorder will stop if you leave it idle for 3 minutes during a sub menu setup operation, when a
selected item is not applied.
16
3About Recording
Recording
The recorder provides five folders, A, B, C, D and E, and each message recorded in a
folder is saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file.
These five folders can be selectively used to distinguish the kind of recording; for example,
Folder A might be used to store private information, while Folder B might be dedicated to
holding business information. Up to 199 messages can be recorded per folder.
Stereo recording is possible, only when set to stereo HQ and stereo SP mode.
3
Recording
2
3
Built-in stereo
microphone
1
Press the FOLDER button to
choose a folder.
1
The folder name is displayed.
a Total number of recorded files in the
folder
b Current file number
c Current folder
Press the REC button to start
recording.
2
The record/play indicator lamp glows red.
Turn the built-in stereo microphone in the
direction to be recorded. The display
changes depending on the recording
mode (☞ P.19).
d Current recording mode
e Recording time
f Remaining recording time
Press the STOP button to stop
recording.
3
Display in the
stereo recording
mode
Display in the
monaural
recording
17
Recording
Notes
• To ensure recording from the beginning, start
speaking after you see the red record/play
indicator lamp on.
• A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10
seconds while recording.
•“MEMORY FULL” or “FOLDER FULL” will be
3
displayed when the memory or folder capacity is
Recording
full. Delete any unnecessary files before
recording any further (☞ P.31) or transfer voice
files to your computer using DSS Player
Software.
• DSS format in SP and LP mode recording, and
WMA format in stereo HQ and stereo SP and
HQ mode recording.
• While recording, pressing the PLAY button stops
recording and plays back the current file.
Recording functions
Pause
Press the REC button while recording.
“REC PAUSE” will flash on the display.
➥
• The recorder will time out after 2 hours when left
in “REC PAUSE”.
Resume Recording
Press the REC button again.
Recording will resume at the point of
➥
interruption.
18
Recording Modes (REC MODE)
The recording mode can be chosen from Stereo HQ (stereo high quality sound recording) and
Stereo SP (stereo standard recording), HQ (high quality sound recording), SP (standard
recording), and LP (long-term recording).
Press and hold the MENU/SET
button for 1 second or longer.
1
“REC MODE” will be displayed on the
screen (☞ P.15).
When a meeting and lecture is to be recorded clearly, set other than LP mode to record.
Press the MENU/SET button.
The recording mode setup process
2
begins.
Press the 3 or 2 button to
choose from “STEREO HQ”,
3
“STEREO SP”, “HQ”, “SP” and
“LP”.
Press the MENU/SET button to
complete the setup screen.
4
Press the STOP button to close
the main menu.
5
19
Using the Variable Control Voice Actuator (VCVA)
When the microphone senses that sounds have reached a preset threshold volume level, the
built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when
the volume drops below the threshold level.
The VCVA feature extend recording time and conserve memory by turning off recording during
silent periods. This helps make the playback, with no lulls or dead space, more efficient and
convenient.
3
Using the Variable Control Voice Actuator (VCVA)
1,3,5
6
2,4
Press and hold the MENU/SET
button for 1 second or longer.
1
The main menu opens (☞ P.15).
Press the 3 or 2 button to choose“VCVA”.
2
Press the MENU/SET button.
The VCVA setup process begins.
3
Press the 3 or 2 button to choose
between “ON” and “OFF”.
4
ON: Will start recording in VCVA
mode.
OFF: Will resume recording in normal
mode.
Press the MENU/SET button to
complete the setup screen.
5
Press the STOP button to close
the main menu.
6
When “ON” is selected, a VCVA
indication will be displayed on the
screen.
20
Press the REC button to start
recording.
7
When the sound volume is lower than
the preset threshold sound level,
recording automatically stops after 1
sec approximately, and “STANDBY”
7
flashes on the display. The record/play
indicator lamp glows when recording
starts and flashes when recording
pauses.
Adjust the start/stop actuation level
Press the FF or REW button to
adjust the pause sound level during
recording.
The VCVA level can be set to any of 15
different values. The higher the value, the
more sensitive the recorder to sounds. At
the highest value, even the faintest sound
will activate recording.
The VCVA pause sound level can be
adjusted according to the ambient
(background) noise.
When the speakers voice is to be recorded clearly, set to dictation mode and move the built-in stereo
microphone close to the speaker’s mouth (5 to 10 cm) and record.
22
Press the MENU/SET button.
The microphone sensitivity setup
3
process begins.
Press the 3 or 2 button to choose
between “CONFERENCE” and
4
“DICTATION”.
CONFERENCE:
High-sensitivity mode that
records sounds in all directions.
DICTATION:
Low-sensitivity mode suited for
dictation.
Press the MENU/SET button to
complete the setup screen.
5
Press the STOP button to close
the main menu.
6
4About Playback
Playing
3
2
5
1
4
Press the FOLDER button to
choose folder.
1
Press the FF or REW button to
choose the file that you want to
2
play.
If you keep pressing the FF or REW
button in stop mode, the recorder
continuously skips to the beginnings of
files.
Press the PLAY button to start
playback.
3
The record/play indicator lamp glows
green.
a Current playback time
b Total recording time of the file being
played
Press the VOL (+) or VOL (–)
button to select the proper
4
sound volume.
The display shows the volume level.
You can choose between 0 to 30.
Press the STOP button at any
point you want to stop the
5
playback.
Resume playback by pressing PLAY
button again.
4
Playing
23
Playing
Save Function of the Playback End Position
When the STOP button is pressed during playback and it stops in the middle
of the file, the stop position is memorized automatically. Even when it moves
to other files with the FF or REW button, playback can be resumed from the
place which was interrupted previously and returns to the memorized stop
position easily with the FF or REW button. When it returns to the stop position
with the FF or the REW button, “PREVIOUS STOP POINT” will be displayed
in the display.
And the file playback and stopping changes the end position and memorize
the stop position as new end position.
• When the noise cancel function (☞ P.30) is set to “LOW” or “HIGH”, the playback speed cannot be set.
• When the previous playback is set, the FF button is disabled and will not skip to the cue of the file start
position or the index mark position.
☞
P.24) will be executed continuously (skip/reverse skip).
26
Last File End
When the following operation is executed and it reaches to the end of the
last file during playback, “END” will be displayed and flashing for 5 seconds
in the display.
• Press the FF button (skip)
• Press the FF button continuously (CUE)
• Playback last file
Operating the FF or REW button while “END” is displayed and flashing, the following operation
can be executed.
Operation
Press the REW button continuously.
➥ Continuously rewind (REVIEW) from the last file end (☞ P.25).
Set other than file skip in the skip interval or, press the REW button when the previous playback is set to
ON.
➥ The nearest of the set time interval or index mark, or only the return time of the previous playback,
will start the playback in reverse skip.
Set the file skip in the skip interval or, press the REW button when the previous playback is set to OFF.
➥ The playback will start in reverse skip; either at the nearest last file start position or the index mark.
Press the FF button.
➥ Skips to the starting position of the head file, and stops.
Press the FF button continuously.
➥ It skips continuously from the starting position of the head file, and it will stop if the FF button is
released.
Note
After “END” is displayed for 5 seconds and flashing, it returns to the start position of the last file and stop.
4
Playing
27
Repeat Playback
This function enables repeated playback of part of the file being played. If the continuous
playback function is used together, two or more files can be repeatedly replayed as long as
they are in the same folder.
Choose the file for Repeat
Playback, and press the PLAY
1
button.
File playback begins.
4
Repeat Playback
2
1
Press the REPEAT button
briefly at the point you want to
2
start Repeat Playback.
“REPEAT END?” flashes until you
designate the end point.
Even while “REPEAT END?” is
flashing, changing the playback
speed, fast forward, rewind and cue
(☞P.25) can be executed the same
as during normal playback, and it can
be advanced quickly to the end
position. Also, when it reaches to the
end of the file, which will become the
end position, then repeat playback
will start.
28
Press the REPEAT button briefly
again at the position you want
3
Repeat Playback to end.
The recorder repeatedly plays back the
section between the start and the end
positions until you cancel Repeat
Playback.
If continuous playback is set to ON,
To use this function, briefly press the REPEAT button. If you hold it 1 second or longer, the Moving Files
screen appears.
the end position can be set to the
extent of the last file in the folder.
The playback speed, index mark
insertion/removal, and noise cancellation
can be set during continuous playback
as well as normal playback.
Cancel the continuous playback
function.
4
• Pressing the REPEAT button briefly
will return to the normal playback.
• Pressing the STOP button will cancel
the continuous playback function and
stop the playback.
4
Repeat Playback
29
Noise Cancel Function
If recorded audio is difficult to understand because of noisy surroundings, adjust the Noise
Cancel setting level. Noise will be reduced in the file when its played back for better sound
quality.
Press and hold the MENU/SET
button for 1 second or longer