Olympia CM 940-F, CM 942-F, CM 941-F Operating And Programming Manual

CM 940-F / 941-F / 942-F

Operating Instructions
Programming Instructions

O

YL

M

P

I

A

Since 1903

www.enetto.eu

Cash Register CM 940-F / 941-F / 942-F

Olympia

2011 Page 2 Specifications subject to change without notice!

Declaration of Conformity

CM 940-F / 941-F / 942-F

GB

The manufacturer hereby declares that the equipment complies with the stipulations defined in the following
guidelines and standards:

DE

Der Hersteller erklärt hiermit, dass das Gerät mit den Bestimmungen der Richtlinien und Normen überein­stimmt:

FR

Le fabricant déclare par la présente que l'appareil est conforme aux règlements et normes en vigueur:

ES

Por medio de la presente, el fabricante declara que este aparato está conforme a lo dispuesto en las directivas
y normas vigentes:

NL

De fabrikant verklaart hierbij dat het apparaat voldoet aan de bepalingen in de richtlijnen en normen:

PT

Pelo presente o fabricante declaraque o dispositivo está de acordo com as determinações das directrizes e
das normas:

SV

Tillverkaren förklarar härmedatt apparaten överensstämmer med bestämmelserna i följande direktiv och nor­mer:

2006/95/EC EN 60950-1:2006 + A1:2009
2004/108/EC EN 55022:2006 + A1:2007
EN 50024:1998 + A1:2001 + A2:2009
EN 61000-3-2: 2006 + A2:2009
EN 61000-3-3: 2008

Olympia Business Systems

Doc: 949410001

7. Dezember 2010 Heinz Prygoda Managing Director

Cash Register CM 940-F / 941-F / 942-F

Olympia

2011 Page 3 Specifications subject to change without notice!

Dear Customer,

Congratulations!

We are pleased that you decided on purchasing the Olympia CM 940-F / 941-F / 942-F cash register.

The CM 940-F / 941-F / 942-F is a high-quality cash register that implements the latest technologies to satisfy your needs
in the best possible way.

Please read the operating instructions/programming instructions to ensure you learn to use the cash register functions
properly.

We hope you enjoy using your machine!

Kindest regards

Olympia Business Systems Vertriebs GmbH
Deutschland

Enetto Euro

Store Sweden
www.enetto.eu

This Operating/Programming Instruction manual is purely for informational purposes. Its content is not part of any contract
for sale. All the data specified relates to nominal values. The equipment and options described may differ from country to
country according to national requirements. We reserve the right to make amendments to the content and technical
modifications without notification.

Cash Register CM 940-F / 941-F / 942-F

Olympia

2011 Page 4 Specifications subject to change without notice!

Intended Use

This cash register is exclusively intended for processing cash register business indoors.
Any other use is considered unintended use.

General Information / Safety Notes

● Ensure that the mains power supply corresponds to that specified on the rating plate located on the rear side of the

cash register.

● This cash register is a highly sophisticated piece of equipment. Never attempt to repair it yourself. If repairs should

become necessary, please bring the cash register to an authorised service centre or the sales outlet.

● Never insert metallic objects, such as a screwdriver, paper clip etc., in the cash register. This could damage the cash

register and also exposes you to the risk of an electric shock.

● Always switch the cash register off when it no longer needs to be used.

● Clean any dust from the cash register by wiping it gently with a dry cloth. Never use water or solvents, such as paint

thinner, spirit etc., to clean the cash register.

● To disconnect the power supply fully, disconnect the plug from the power socket.

● Never expose the cash register to extreme temperatures.

● Keep all the transport locks in a safe place for future use. The transport locks must be reinstalled for any future

transportation of the cash register.

Transport Locks

Before the cash register can be put into operation, remove any transport locks installed and store them for future use.
Important transport note: In the case of transport damage, the unit must be returned together with the packaging,
operating/programming instruction manual and accessories.

Connecting to the Power Supply

Before connecting the cash register to the mains power supply, please check that the voltage and frequency
specifications stipulated on the rating plate coincide with the local power supply.

Safety note: The power socket must be close to the cash register and easily accessible. This means that the

cash register can be disconnected from the power supply quickly in an emergency.

Note: All the data is retained following disconnection from the power supply. The batteries ensure the data is

retained for approx. 2 months after the cash register has been disconnected from the power supply.

Printer Mechanism

Attention: Observe the following information to ensure long, trouble-free operation:

● Never

● print without any paper installed!

● pull the paper while the printer is operating!

● use poor quality paper!

● insert paper rolls which have already been used!

● tamper with the printer using hard objects or move the drive by hand!

● Pay attention to the markings indicating the end of the paper roll.

Change the paper roll immediately.

● Have the cash register / printer mechanism serviced regularly by an authorised service centre.

Cash Register CM 940-F / 941-F / 942-F

Olympia

2011 Page 5 Specifications subject to change without notice!

Contents

1 Product Features......................................................................................................................................................11

2 Starting Up ................................................................................................................................................................13

2.1 Inserting a paper roll.........................................................................................................................................13

2.2 Paper reel.........................................................................................................................................................13

2.2.1 Inserting the paper reel.....................................................................................................................13

2.2.2 Removing the journal ........................................................................................................................ 13

2.3 Language..........................................................................................................................................................13

3 Key-Operated Control Switch..................................................................................................................................14

3.1 Key switch positions .........................................................................................................................................14

3.2 Keys..................................................................................................................................................................14

4 Keyboard...................................................................................................................................................................15

4.1 Raised keyboard ..............................................................................................................................................15

4.1.1 Raised keyboard labels in English...................................................................................................15

4.1.2 Raised keyboard labels in German..................................................................................................15

4.1.3 Changing the key labels....................................................................................................................15

4.2 Flat keyboard.................................................................................................................................................... 16

4.2.1 Flat keyboard labels in English (original)..........................................................................................16

4.2.2 Flat keyboard labels in German........................................................................................................16

4.2.3 Changing the flat keyboard label ......................................................................................................16

4.3 Explanation of the key functions.......................................................................................................................17

4.3.1 Standard keys on the keyboard ........................................................................................................ 17

4.3.2 Functions not provided on the standard keyboard............................................................................20

5 Programming the Cash Register Via the PC..........................................................................................................22

5.1 Installing the PC software.................................................................................................................................22

5.2 Starting the PC programme..............................................................................................................................23

5.3 Connecting the PC to the cash register ...........................................................................................................25

5.4 Using the PC programme.................................................................................................................................25

5.4.1 Using a basic programme supplied ..................................................................................................26

5.4.2 Programming a completely new set of data......................................................................................27

5.5 Selection window and programming operation ................................................................................................27

5.6 Menu bar ..........................................................................................................................................................29

5.7 Loading data from the PC to the cash register.................................................................................................30

5.7.1 Loading all the data from the PC to the cash register ......................................................................30

5.7.2 Loading individual data files from the PC to the cash register..........................................................31

5.8 Loading data from the cash register to the PC (backup copy).........................................................................31

5.9 Data input, in detail........................................................................................................................................... 31

6 Programming on the Cash Register.......................................................................................................................32

6.1 Basics for programming ...................................................................................................................................32

6.1.1 Programming menu ..........................................................................................................................32

6.1.2 Initiate programming .........................................................................................................................33

6.1.3 Conclude programming.....................................................................................................................33

6.2 Text input..........................................................................................................................................................34

6.2.1 Text input areas a maximum number of characters ......................................................................... 34

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6.2.2 Procedure to enter text .....................................................................................................................34

6.2.2.1 Entering digits, letters and special characters...................................................................34

6.2.2.2 Deleting text entered .........................................................................................................35

6.2.3 Keys for text input .............................................................................................................................36

6.2.4 Character map ..................................................................................................................................36

6.3 Changing the language ....................................................................................................................................37

6.3.1 Changing the language using the PC ............................................................................................... 38

6.4 Programming departments...............................................................................................................................39

6.4.1 Programmable contents....................................................................................................................39

6.4.1.1 Department name..............................................................................................................39

6.4.1.2 Department fixed prices..................................................................................................... 39

6.4.1.3 Tax rate assignment .......................................................................................................... 39

6.4.1.4 Department status .............................................................................................................39

6.4.2 Department programming.................................................................................................................40

6.4.3 Navigating in the departments ..........................................................................................................42

6.4.4 Programming departments using the PC..........................................................................................42

6.5 Programming PLUs / items ..............................................................................................................................43

6.5.1 Programmable contents....................................................................................................................43

6.5.1.1 PLU number.......................................................................................................................43

6.5.1.2 PLU caption ....................................................................................................................... 43

6.5.1.3 PLU fixed prices ................................................................................................................43

6.5.1.4 Tax rate assignment .......................................................................................................... 43

6.5.1.5 Department assignment ....................................................................................................43

6.5.1.6 PLU status .........................................................................................................................43

6.5.1.7 LINK PLUs.........................................................................................................................43

6.5.1.8 2-digit identity code for order type and printout on the kitchen printer .............................. 43

6.5.1.9 Inventory............................................................................................................................47

6.5.2 Programming PLUs...........................................................................................................................48

6.5.3 Navigating in the PLUs .....................................................................................................................52

6.5.4 Deleting a PLU..................................................................................................................................52

6.5.5 Programming PLUs using the PC.....................................................................................................53

6.6 Programming LINK PLUs .................................................................................................................................54

6.6.1 Programmable contents....................................................................................................................54

6.6.1.1 LINK PLU number .............................................................................................................54

6.6.1.2 LINK PLU name................................................................................................................. 54

6.6.1.3 LINK PLU fixed prices .......................................................................................................54

6.6.1.4 Assigning a tax rate ........................................................................................................... 54

6.6.1.5 Assigning a department.....................................................................................................54

6.6.1.6 LINK PLU status ................................................................................................................ 54

6.6.2 Programming LINK PLUs..................................................................................................................55

6.6.3 Navigating in the LINK PLU ..............................................................................................................57

6.6.4 Deleting a LINK PLU.........................................................................................................................57

6.6.5 Programming LINK PLUs using the PC............................................................................................58

6.7 Clerk system..................................................................................................................................................... 59

6.7.1 Programmable contents....................................................................................................................59

6.7.1.1 Clerk name ........................................................................................................................59

6.7.1.2 Clerk password (pass code).............................................................................................. 59

6.7.1.3 Commission.......................................................................................................................59

6.7.1.4 Clerk attributes / Clerk rights .............................................................................................60

6.7.2 Programming clerks .......................................................................................................................... 61

6.7.3 Activating/Deactivating the clerk system ..........................................................................................63

6.7.4 Logging on to the cash register as a clerk........................................................................................64

6.7.5 Programming clerks using the PC ....................................................................................................65

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6.8 Programming tender media identification......................................................................................................... 66

6.8.1 Programming tender media identification using the PC ...................................................................67

6.9 Programming an amount-related surcharge (+)...............................................................................................68

6.9.1 Programming an amount-related surcharge (+) using the PC.......................................................... 68

6.10 Programming an amount-related discount (-) ..................................................................................................69

6.10.1 Programming an amount-related discount (-) using the PC .............................................................69

6.11 Programming a percentage surcharge (%+).................................................................................................... 70

6.11.1 Programming a percentage surcharge (+) using the PC ..................................................................70

6.12 Programming a percentage discount (-%) .......................................................................................................70

6.12.1 Programming a percentage discount (%-) using the PC ..................................................................70

6.13 Programming the training pass code ...............................................................................................................71

6.13.1 Programming the training pass code using the PC ..........................................................................72

6.14 Programming the machine number..................................................................................................................73

6.14.1 Programming the machine number using the PC.............................................................................73

6.15 System options.................................................................................................................................................74

6.15.1 System options in detail ....................................................................................................................74

6.15.2 Programming system options ...........................................................................................................78

6.15.3 Printing the system options...............................................................................................................78

6.15.4 Programming system options using the PC......................................................................................79

6.16 Programming the date and time.......................................................................................................................80

6.17 Programming foreign currencies ......................................................................................................................81

6.18 Programming printing of the X / Z reports ........................................................................................................ 82

6.18.1 Status numbers.................................................................................................................................82

6.18.2 Programming status numbers...........................................................................................................83

6.18.3 Programming the content of the report printout using the PC ..........................................................84

6.19 Programming clerk PLUs .................................................................................................................................85

6.20 Programming the RS 232 port..........................................................................................................................86

6.20.1 Programmable contents and their status numbers ...........................................................................86

6.20.2 Programming the RS 232 port .......................................................................................................... 87

6.21 Programming tax rates ..................................................................................................................................... 88

6.21.1 Programming tax rates using the PC ................................................................................................ 89

6.22 Programming logo messages...........................................................................................................................90

6.22.1 Programming logo messages using the PC .....................................................................................91

6.23 Programming AD messages ............................................................................................................................92

6.23.1 Programming the AD message using the PC ...................................................................................92

6.24 Programming additional (cooking) messages.................................................................................................. 93

6.24.1 Programming cooking messages using the PC................................................................................ 94

6.25 Programming order messages.........................................................................................................................95

6.25.1 Programming order messages using the PC.................................................................................... 96

6.26 Programming kitchen receipts..........................................................................................................................97

6.27 Selecting a graphical logo ................................................................................................................................98

6.27.1 Programming a graphical logo using the PC ....................................................................................99

6.28 Programming the keyboard............................................................................................................................100

6.28.1 Key codes .......................................................................................................................................100

6.28.2 Programming the keys ....................................................................................................................101

6.28.3 Resetting the cash register to its default settings ...........................................................................102

6.28.4 Programming the keyboard assignment using the PC ...................................................................103

6.28.4.1 Programming a raised keyboard assignment using the PC ............................................ 103

6.28.4.2 Programming the flat keyboard assignment using the PC .............................................. 104

6.29 Programming Dallas keys ..............................................................................................................................105

6.30 Defining the ECR type....................................................................................................................................106

6.30.1 Programming the ECR type using the PC ......................................................................................106

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6.31 Programming the decimal point / decimal places...........................................................................................107

6.31.1 Programming the decimal places using the PC..............................................................................108

6.32 Programming rounding...................................................................................................................................109

6.32.1 Programming rounding for received on account/paid out and for calculating tax...........................109

6.32.1.1 Programming rounding for receiving on account / paid out.............................................109

6.32.1.2 Programming rounding for tax calculation.......................................................................110

6.32.2 Defining the rounding method.........................................................................................................111

6.32.3 Programming rounding using the PC..............................................................................................112

6.33 Programming the date format.........................................................................................................................113

6.33.1 Programming the date format using the PC ...................................................................................114

7 Operation.................................................................................................................................................................115

7.1 Clearing error messages ................................................................................................................................ 115

7.2 Registering departments ................................................................................................................................116

7.2.1 Registering a DP once using fixed price 1......................................................................................116

7.2.1.1 Items were previously registered using price 1 ...............................................................116

7.2.1.2 Items were previously registered using price 2 ...............................................................116

7.2.2 Registering a DP once using fixed price 2......................................................................................117

7.2.2.1 Items were previously registered using price 2 ...............................................................117

7.2.2.2 Items were previously registered using price 1 ...............................................................117

7.2.3 Registering a DP once without a fixed price...................................................................................117

7.2.4 Multiple DP registration...................................................................................................................117

7.2.5 Registering identical departments ..................................................................................................118

7.2.6 Example receipt for DP registration ................................................................................................ 119

7.3 Registering PLUs............................................................................................................................................120

7.3.1 Registering a PLU once using fixed price 1....................................................................................120

7.3.1.1 Items were previously registered using price 1 ...............................................................120

7.3.1.2 Items were previously registered using price 2 ...............................................................120

7.3.2 Registering a PLU once using fixed price 2....................................................................................121

7.3.2.1 Items were previously registered using price 2 ...............................................................121

7.3.2.2 Items were previously registered using price 1 ...............................................................121

7.3.3 Registering a PLU once without a fixed price.................................................................................121

7.3.4 Registering a multiple PLU .............................................................................................................121

7.3.5 Example receipt, PLU registration ..................................................................................................122

7.4 Mixed sales.....................................................................................................................................................122

7.5 Concluding receipt / Method of payment.......................................................................................................123

7.5.1 Paying with cash and displaying the change.................................................................................. 123

7.5.2 Payment by EC card / cheque ........................................................................................................123

7.5.3 Payment by credit card ...................................................................................................................124

7.5.4 Payment by credit approval ............................................................................................................124

7.5.5 Combining tender media................................................................................................................. 124

7.6 Payment in a foreign currency........................................................................................................................125

7.6.1 Paying in a foreign currency with the exact amount ....................................................................... 125

7.6.2 Paying in a foreign currency with change .......................................................................................125

7.6.2.1 Explanation to the receipt................................................................................................126

7.7 Registering surcharges and discounts ........................................................................................................... 127

7.7.1 Registering amount-related surcharges and discounts ..................................................................127

7.7.2 Registering percentage surcharges and discounts.........................................................................128

7.8 Deleting input errors (corrections).................................................................................................................128

7.9 Error correction and void................................................................................................................................129

7.9.1 EC (error correction) ....................................................................................................................... 129

7.9.2 Void .................................................................................................................................................129

7.9.3 Complete cancellation.....................................................................................................................130

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7.10 Refunds ..........................................................................................................................................................130

7.11 Received on account operations....................................................................................................................131

7.12 Paid out operations ........................................................................................................................................131

7.13 Printing numbers ............................................................................................................................................ 132

7.14 Opening the cash drawer without a sale........................................................................................................132

7.15 Printing a receipt on/off ..................................................................................................................................133

7.16 Printing last receipt (duplicate receipt, delayed printout) ...............................................................................133

7.16.1 Printing a copy receipt ....................................................................................................................133

7.16.2 Delayed receipt printout ..................................................................................................................133

8 Restaurant Functions (Table System)..................................................................................................................134

8.1 Opening a table .............................................................................................................................................. 134

8.2 Closing a table................................................................................................................................................ 134

8.3 Registering items for a table...........................................................................................................................134

8.4 Printing a table view ....................................................................................................................................... 135

8.5 Preparing the bill for a table ...........................................................................................................................135

8.5.1 Preparing the bill without an additional business receipt................................................................135

8.5.2 Preparing the bill with a business receipt .......................................................................................136

8.6 Transferring a table ........................................................................................................................................137

8.7 Split payments for a table...............................................................................................................................138

8.8 Error corrections/Voids within the table system .............................................................................................139

8.9 Order type system .......................................................................................................................................... 139

8.10 Take-away sales ............................................................................................................................................140

9 Training Mode.........................................................................................................................................................141

9.1 Activating Training mode................................................................................................................................141

9.2 Deactivating Training mode............................................................................................................................142

10 Electronic Journal (EJ) ..........................................................................................................................................143

10.1 Printing the electronic journal (EJ) .................................................................................................................143

10.1.1 Printing the EJ with all details ......................................................................................................... 143

10.1.2 Printing the EJ with totals only ........................................................................................................144

10.2 Deleting the electronic journal (EJ) ................................................................................................................145

10.2.1 Printing and deleting the EJ ............................................................................................................145

10.2.2 Deleting the EJ without printing ......................................................................................................145

11 Cash Register Reports...........................................................................................................................................146

11.1 Types of report ...............................................................................................................................................146

11.2 Report overview..............................................................................................................................................146

11.3 Report contents ..............................................................................................................................................146

11.4 Printing reports ...............................................................................................................................................147

11.5 Example of a day's Z-report ........................................................................................................................... 148

12 Deleting Cash Register Data .................................................................................................................................149

13 Solving Problems ...................................................................................................................................................150

13.1 Display messages ..........................................................................................................................................150

13.2 Printer malfunctions........................................................................................................................................150

14 Options ....................................................................................................................................................................151

14.1 SD card slot for data backup..........................................................................................................................151

14.1.1 Saving data on the SD card ............................................................................................................ 151

14.1.2 Loading data from the SD card.......................................................................................................151

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14.2 USB flash card slot for data backup...............................................................................................................152

14.2.1 Saving data on a USB flash card ....................................................................................................152

14.2.2 Loading data from the USB flash card............................................................................................152

14.3 Bar code scanners .........................................................................................................................................153

14.3.1 Suitable bar code scanners with a PS/2 plug .................................................................................153

14.3.2 Setting up a bar code scanner ........................................................................................................153

14.3.3 Using the barcode reader to programme PLUs in the cash register ..............................................153

14.4 Battery ............................................................................................................................................................154

14.4.1 Technical data.................................................................................................................................154

14.4.2 Installing the battery........................................................................................................................154

14.5 Bank note verifier (Euro) ................................................................................................................................155

14.6 Dallas lock with 4 keys ...................................................................................................................................155

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1 Product Features

Feature CM 940-F CM 941-F CM 942-F

Cash drawer None None Large
Weight 2.1 kg 5.1 kg 8.0 kg
ECR types Hairdresser's version, baker's version, restaurant version
Keyboard type Raised keyboard (with 48 keys) or flat keyboard (with 84 keys)
No. of departments 99
No. of PLUs 4,096
No. of LINK PLUs 50 (max. 3 per PLU)
No. of clerk PLUs 60
No. of clerks 16
No. of VAT rates 8
No. of logo messages 8
No. of AD messages 8
No. of graphical logos 23
No. of cooking messages 30
No. of order messages 7
No. of table memories 70
Programming Manual and using PC software
Programmability

● Language (German, English, French,

Dutch)

● Usage versions

● Keyboard

● Dallas keys

● RS 232 port (to connect a kitchen

printer)

● 65 system settings

● 11 setting options for the report printout

● Graphical logo

● Logo and AD messages

● Cash register number

● Passwords (see below)

● Clerks

● Date & Time

● Date format

● Decimal places (0 to 3)

● Rounding methods (also specially for

payments in/out and calculation of
tax)

● Tax rates

● Departments

● PLU

● LINK PLUs

● Clerk PLUs

● Tender media

● Foreign currency

● Surcharges and discounts (according

to amount and percentage)

● Diverse texts (see below)

Programmable passwords

● Clerk password

● Training password

Programmable texts

● Department name

● PLU name

● LINK PLU name

● Clerk names

● Foreign currency text

● Tender media name

● Header and footer text lines

● Additional texts for the kitchen

● Order messages

● Kitchen printer receipts

Types of payment

● CASH

● CHEQUE

● Card

● Credit 1

● Credit 2

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Feature CM 940-F CM 941-F CM 942-F

Cash register reports

● X1/Z1 financial report, day

● X2/Z2 financial report, month

● X/Z department report, day/month

● X/Z PLU report, day/month

● X/Z clerk report, day/month

● X/Z clerk PLU report, day/month

● X/Z training report, day/month

● X/Z electronic journal, details/totals

Additional features

● Data backup via SD card or USB flash card

● Electronic ring journal (16,000 lines)

● Training mode

● Delayed receipt printout

● Duplicate receipt

Lock / Keys Dallas lock/keys
Display
Clerk display Alphanumeric LC display, 5 lines, 128x64
Customer display Numeric display (10-digit, LCD)
Printer Fujitsu FTP-628 MLC
Printer type Thermal printer
Paper width 57.5 ± 0.5 mm
Paper Thermal paper
Interfaces

● 1 RJ-45 port for a cash drawer

● 1 PS/2 port for a barcode scanner

● 1 USB port for a PC or USB flash card

● 1 RS 232 serial port

to connect a kitchen printer or scales

● 1 SD card slot for producing back-up copies of programs

Power supply 220 V

Power consumption 25 W

Working temperature range 0 – 40 °C

Options
(not contained in scope of
delivery, subject to charge)

● Battery: to operate the cash register without a power cable for approx. 5 hours

continuous operation (OLYMPIA part number 947990002)

● Bank note verifier (Euro): Tests bank notes are authentic

(OLYMPIA part number 947990003)

● Bar code scanner LS 6000 (OLYMPIA part number 947990001)

● Dallas lock with 4 keys (OLYMPIA part number 947990005)

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2 Starting Up

2.1 Inserting a paper roll

Fig. 1

Fig. 2

Fig. 3

Attention: Only use thermal paper!

1. Remove the printer lid.

2. Pivot the paper transport unit up.

3. Insert a roll of thermal paper, 57 mm wide and max. 70 mm diameter,
so that the thermal paper unrolls from the bottom and is fed past the
printer mechanism, see Fig. 1.

4. Draw the leading edge of the paper over the tear-off edge and pivot
the paper transport unit down, locking it in place.

5. Depending on the required use (receipt mode or journal mode), either
tear off the paper at the tear-off edge of the printer mechanism or feed
the paper onto the paper reel (the leading edge of the paper must be
cut straight here, see Fig. 2).

6. Replace the printer lid.

2.2 Paper reel

The paper reel is required when the receipt should be wound onto it. In this
case, the system option 14 (status code 1) for Journal mode must be
activated (see Chapter 6.15).

2.2.1 Inserting the paper reel

1. Open the printer lid.

2. Remove the paper reel.

3. Thread the end of the journal paper in the slit in the paper reel and
fold back in the opposite direction. Then wind on the paper a little by
hand.

4. Insert the paper reel in the reel guides provided for it.
Important: The part of the reel which cannot be disassembled must be
located to the right, beside the reel drive.

5. Close the printer lid.

2.2.2 Removing the journal

1. Remove the paper reel.

2. Remove the narrow side of the reel, see Fig. 3.

3. Remove the journal from the reel, see Fig. 3.

2.3 Language

The texts in the display and on the receipt can be made in four different languages:

● English

● German (default)

● French

● Dutch

Attention: To activate a new language, you must delete all the memories! Observe your obligations in respect of

providing proof and preserving records for the revenue authorities with regard to programming and cash
register reports (see Chapter 11)! Therefore, only change the cash register language before actually putting
it into operation!

To set a language other than German, see Chapter 6.3.

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3 Key-Operated Control Switch

3.1 Key switch positions

The key can be turned to five different positions:

OFF REG X Z PRG

The cash register is

off

Registration mode Print report without

memory deletion

Print report with

memory deletion

Programming mode

3.2 Keys

Six different keys are available for use with the cash register:

Switch position

Key

identification

No. of keys

OFF REG X Z PRG

S 2 X X X
Z 2 X X X X
P 2 X X X X X

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4 Keyboard

The cash register is available with either a raised or flat keyboard.

4.1 Raised keyboard

In its standard form, the cash register leaves the factory with German labels on the keyboard.
It is possible to apply labels in different languages on the keys. Keyboard sheets in various languages are enclosed with

the cash register for this purpose.

4.1.1 Raised keyboard labels in English

4.1.2 Raised keyboard labels in German

4.1.3 Changing the key labels

Proceed as follows:

1. Remove the transparent cap from the key.
If it is easier for you, carefully remove the entire key beforehand.

2. Replace the existing key label with a new label.

3. Replace the transparent cap back on the key.
If you removed the entire key, replace the key carefully back on the keyboard.

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4.2 Flat keyboard

Note: To use the flat keyboard, the cash register ECR type must be set to 0 (Hairdresser's version) (see

Chapter 6.30).

4.2.1 Flat keyboard labels in English (original)

4.2.2 Flat keyboard labels in German

4.2.3 Changing the flat keyboard label

Proceed as follows:

1. Remove the transparent, plastic keyboard protection foil by raising it carefully, using a small tool as an aid if neces­sary, and pulling it out at the two bottom corners.

2. Remove the old keyboard label sheet in the same way as you removed the transparent key protection, see Point 1.

3. Insert a new keyboard label sheet. The lower corners of the keyboard label sheet must be pushed under the tabs in
the corners of the keyboard housing.

4. Replace the transparent keyboard protection foil in the same way, see Point 3.

FEED

▲

Receipt
ON/OFF

RA

- %

PO
+%

DP-

SHIFT

NS # DEPT 6 PLU 6 PLU

12

PLU

18

PLU

24

PLU

30

PLU

36

PLU

42

Print-

Size

PLU Clerk X Split ▲

DEPT 5 PLU 5 PLU

11

PLU

17

PLU

23

PLU

29

PLU

35

PLU

41

Retour 7 8 9

Trans

fer

▼

DEPT 4 PLU 4 PLU

10

PLU

16

PLU

22

PLU

28

PLU

34

PLU

40

Void 4 5 6

Change

VAT

Card

DEPT 3 PLU 3 PLU 9 PLU

15

PLU

21

PLU

27

PLU

33

PLU

39

EC 1 2 3

Bill

print

Sub

Total

DEPT 2 PLU 2 PLU 8 PLU

14

PLU

20

PLU

26

PLU

32

PLU

38

CLR 0 00 . Table Cash

DEPT 1 PLU 1 PLU 7 PLU

13

PLU

19

PLU

25

PLU

31

PLU

37

BON

▲

BON

Ein­Aus

Ein-

Zahlung

- %

Aus-

Zahlung

+%

WG-

Ebene

KV

#

WG 6 PLU 6 PLU

12

PLU

18

PLU

24

PLU

30

PLU

36

PLU

42

Schrift

Größe

PLU

Bediener

X Split ▲

WG 5 PLU 5 PLU

11

PLU

17

PLU

23

PLU

29

PLU

35

PLU

41

Retour 7 8 9

Um-

buchen

▼

WG 4 PLU 4 PLU

10

PLU

16

PLU

22

PLU

28

PLU

34

PLU

40

Storno 4 5 6

Außer-

Haus

Karte

WG 3 PLU 3 PLU 9 PLU

15

PLU

21

PLU

27

PLU

33

PLU

39

Sofort­Storno

1 2 3

Rech-

nung

ZW-

Summe

WG 2 PLU 2 PLU 8 PLU

14

PLU

20

PLU

26

PLU

32

PLU

38

CLR 0 00 . Table BAR

WG 1 PLU 1 PLU 7 PLU

13

PLU

19

PLU

25

PLU

31

PLU

37

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4.3 Explanation of the key functions

4.3.1 Standard keys on the keyboard

Note: The following table indicates whether the respective key is available on the raised keyboard (H) or flat

keyboard (F).

Key H F Explanation



H



F

If you press and hold the ┣FEED┫ key, the receipt or journal paper continues to be fed
until the key is released.



H



F

Multiple functions Either: ┣%-┫ key for a percentage deduction during a sales transaction
or on a subtotal. The total amount registered by the ┣%-┫ key is recorded in the financial
report. Or, if the cash register is not completing a transaction: ┣RA┫ key to receive

amounts.



H



F

Multiple functions Either: ┣%+┫ key for a percentage surcharge on a sale or on a subtotal.
The total amount registered by the ┣%+┫ key is recorded in the financial report. Or, if the
cash register is not completing a transaction: ┣PO┫ key to pay out amounts.



H

%

F

The ┣CLR┫ key is used to delete all the entries made using the numeric keyboard or by
the ┣ X ┫ key before the entries have been finalised by pressing a department or function
key. The ┣CLR┫ is also used to delete input errors.



H

$

F

The ┣EC┫ key is used to cancel an incorrect registration immediately after it has been
entered. The error correct total is recorded in the financial report.



H

"

F

The ┣RETOUR┫ key is used for refund transactions. The refund total is recorded in the
financial report.



H

#

F

The ┣VOID┫ key is used to complete the cancellation of an item within a registration
which has not yet been concluded. The void total is recorded in the financial report.



H



F

The ┣CLERK┫ key is used to register a clerk.

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Key H F Explanation

















H













V



F

Numeric keys:
The numeric keys are used to enter digits.

The ┣. DEL┫ or ┣ . ┫ key is used to enter a decimal point.



H



F

The ┣PLU┫ (Price-Look-Up) key.

,-.



to

STU



F The PLU keys from 1 to 42 can be used to select specific PLUs directly.



H



F

The ┣DP-SHIFT┫ key is used to switch between the three department levels.
When Programming mode is active, press the key to skip to the same field in the next

input position.



F This key is used separate the items on a table so that they can be calculated separately.



F This key is used to reassign items to another table number.



F

Key for take-away sales: The key is used to alter the standard tax rate 1 to the reduced
tax rate 2 in a one-off process.



F This key is used to print a subtotal or a table review.



F This key is used to open a table and conclude a table registration.

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Key H F Explanation



H



F

The key is used to change the size of the print on the receipt.



H



F

The ┣ X ┫ key is used to repeat (multiply) entries for departments or refunds.

'+/



&*.



%)-



$(,



H

+*)



('&



F

The Department keys serve to register departments.

01



23



H

The cash register is provided with preprogrammed fixed tender keys for frequently
required amounts.



H

The ┣Receipt ON/OFF┫ key is used to switch printing of receipts on or off.





H





F

The ┣↑┫ and ┣↓┫ keys are used to scroll up and down in the display.



H

The ┣FC┫ (Foreign Currency) key is used for converting amounts into a foreign currency.



H



F

The ┣#/NS┫ (NS = No Sale) key is used for operations which do not need to be added. It
can be used to print a maximally 7 digit number on the receipt. The entry does not affect

other sales totals.
The ┣#/NS┫ key is also used to open the cash drawer.

!

H



F

The ┣CARD┫ key is used for card tender transactions.

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Key H F Explanation

"



H



F

Press the ┣SUB-TOTAL┫ key to display the total amount of the sales or produce a copy
of the bill.

#



H

!

F

The ┣CASH┫ key is used for cash transactions.

4.3.2 Functions not provided on the standard keyboard

The following functions can be programmed on the cash register if required:
Note: The following table indicates the keyboard on which the function is not

available by default: raised keyboard

(H) or flat keyboard (F).

Meaning H F Explanation

┣ 5.00 ┫, ┣ 10.00 ┫, ┣ 20.00 ┫
and ┣ 50.00 ┫ *

F The keys serve to enter amounts frequently paid by customers.

┣ - ┫ and ┣ + ┫ *

H F The keys serve to register amounts surcharged or discounted from totals.

┣ADDITIONAL TEXT┫ *

H F

Only works in combination with the table function:
This key is used in order to add text to a PLU.

┣ADR┫ *

H F

Additional business receipt - after pressing this key, the preprint for the ADR is
printed when the bill has been printed.

┣BILL PRINT┫ *

H

Print the subtotal or table review.

┣CHANGE VAT┫ *

H

This key is used to change the tax rate following a take-away sale: tax rate 1
(currently 19%) is changed to tax rate 2 (lower, currently 7%) for a one-off process.

┣CHECK┫ *

H F Tender media key for payment made by debit card/cheque.

┣CREDIT 1┫ and
┣CREDIT 2┫ *

H F Tender media keys for payment via credit approval.

┣FC┫ or ┣FC 1┫ *

F

┣FC 2┫ *

H F

This key is used to convert a foreign currency to the local currency.

┣KEYBOARD LEVEL┫ *

H F The key is used to switch between the keyboard levels.

┣NO TAX┫ *

H F Calculation of the VAT is omitted once for an item.

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Meaning H F Explanation

┣PRICE 1┫ *

H F

After pressing this key, fixed price 1 will be registered continually for the DEPT/PLU
registration until stopped.

┣PRICE 2┫ *

H F

After pressing this key, fixed price 2 will be registered continually for the DEPT/PLU
registration until stopped.

┣PRICE New┫ *

H F The key is used to enable free pricing during a PLU registration.

┣SPLIT┫ *

H The key is used to separate items on one table.

┣TAX 1┫ *

H F

The VAT for an item is calculated at value added tax rate 1 for the completion of a
receipt.

┣TAX 2┫ *

H F

The VAT for an item is calculated at value added tax rate 2 for the completion of a
receipt.

┣TABLE┫ *

H

The key is used to open a table (enter a table number then press this key) and to
conclude a table registration.

┣TRAINING┫ *

H F This key is used to switch Training mode on and off.

┣TRANSFER┫ *

H This key is used to reassign orders to another table number.

* Suggested label for the key to which this function is assigned.

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5 Programming the Cash Register Via the PC

It is possible to programme the cash register using a PC as an alternative to programming it manually (see Chapter 6).
The following accessories are enclosed with the cash register to enable this:

● a USB cable to connect the cash register to the PC and

● a data CD with the recommended PC programme Olympia ECR Management System.

Note: We recommend you only programme the cash register using Olympia ECR Management System. This can

considerably simplify programming various cash register settings and provides a clearer overview of the
programmed data because you can view it quickly, simply and clearly on the monitor screen. You can also
save the programmed settings so that, in the event of a system reset, you have a backup copy available
which you only need to transfer from the PC to the cash register.

Note: Follow the instructions below in the sequence in which they are described!

5.1 Installing the PC software

Note: Install the software before connecting the USB cable!

1. Insert the data CD in the PC.

2. Wait until the CD content is displayed on the monitor screen.

3. Open the SetupEcrSystem folder (see Fig. 4).

Fig. 4

4. Double-click on the SetupEcrSystem programme contained in it to install the PC programme.

5. Follow the instructions which appear on the screen:

● Click on NEXT,

● Confirm the path by clicking on NEXT,

● Confirm again by clicking on NEXT.

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The installation routine is started. The programming software is automatically installed in C:\Program Files if no modifica­tions have been made.

6. Conclude the process when the installation has finished by clicking on CLOSE.

Note: During the installation, a link with the name EcrSystem is established on the desktop. The programme can

then be started simply by double-clicking on the relevant icon.

5.2 Starting the PC programme

1. Open the EcrSystem programme:

● Double-click on the icon created on the PC desktop during installation or

● Select C:\Program Files\EcrSystem and double-click on EcrSystem.exe.

The Login window appears.

Fig. 5

2. Select the language required (Language Select).

3. Select the cash register model (ECR Model).

4. Click the Confirm(0) button.

Note: When starting for the first time, no password needs to be entered.

The programme mask appears in which you can define all the settings (see Fig. 6):

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Fig. 6

Activate the USB interface:

5. Select the System Setting(S) menu in the menu bar.

6. Select the Setup Usb Driver menu option. The following window opens (see Fig. 7):

Fig. 7

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7. Do not alter the values already defined.

8. Click on INSTALL.

9. Confirm by clicking on OK.

10. Close the window by clicking on the X at the top right of the window.

5.3 Connecting the PC to the cash register

1. Plug one end of the USB cable in the USB port at the rear of the cash register.

2. Plug the other end of the USB cable in a USB port in your PC.

The hardware wizard appears automatically.

3. Confirm the driver to be installed, as recommended.

4. Wait until the wizard has activated the driver and confirmed it.

5. Click on Finish.

5.4 Using the PC programme

You must now decide:

● whether to open one of the pre-programmed sample files as the basis file or

● whether you want to enter all the data as new.

The data CD supplied contains the following three pre-programmed basic programmes:

● two basic programmes to operate the cash register as a retail model,

● one basic programme to operate the cash register as a gastronomy model.

Tip: Programming the cash register is normally simplified by loading one of the three basic programmes supplied

and adapting it accordingly to meet your individual needs. When you have finished programming the
programme, load it on the cash register.

We recommend opening an existing file.

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5.4.1 Using a basic programme supplied

Open the basic programme supplied

1. Click on System Setting(S).

2. Select Select Database.

The sample application programmes contained on the CD in the Applications folder appear for selection.

3. Select which version you want to load.

4. Click on the [Open] button. The basic programme selected is opened.

Fig. 8

Saving the basic programme supplied under a new name

Firstly, save the basic programme under a new name:

1. Click on System Setting(S).

2. Select Database Backup…

3. You can edit the data provided according to your needs (accept, modify, supplement and/or delete) (see Chap­ter 5.5).

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5.4.2 Programming a completely new set of data

Save your programmed data under a new name:

1. Click on System Setting(S).

2. Select Database Backup.

3. You can programme the data according to your needs (see Chapter 5.5).

5.5 Selection window and programming operation

After you have opened one of the basic programmes
supplied or a new file, the programmable contents are listed
in a selection window on the left (see Fig. 9).

● Click on the plus sign to display the contents which are

assigned to the general headings (see Fig. 9).

● The numbers in brackets correspond to the programme

numbers in the operating manual regarding operating the
keyboard (see Chapter 6.1.1).

Proceed as follows to programme one of the options:

1. Click once with the left-hand mouse button on the re­quired option. The corresponding input mask appears
on the right-hand side of the window.

2. Complete the input mask using the PC keyboard.

Note: If you complete your input in one of the basic

programmes provided, entries are already filled
at certain positions which you can either accept
or overwrite, as necessary. If you have created
a new file, all the fields are empty.

3. Work through all the content options and programme
the items as necessary.

Fig. 9

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Example: Programming the logo message (using one of the basic programmes supplied as a basis)

Fig. 10

In order to fill data in the fields:

1. Move the cursor to the relevant field and click the left-hand mouse button.

2. Use the PC keyboard to enter the content required.

3. Double-click in a field to display the setting options and select one directly. Note: This is not available for all fields.

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5.6 Menu bar

The menu bar also provides a range of functions for selection:

Fig. 11

Significance of the menus and buttons

No. Significance No. Significance

A Select the language of the PC software 7 Save data
B ECR settings 8 Cancel
C System settings 9 Delete (a data record, all data records)

1 Parameter setting 10 - No function ­2 Keyboard assignment 11 Search
3 Graphical logo 12 Print preview
4 Data management 13 Import from Excel
5 Receive data from ECR 14 Export to Excel
6 Send data to ECR 15 Close the programme

Note: The significance of the buttons also appears in bubbles by positioning the mouse arrow over the buttons for

a moment.

● Use the [Update To ECR (F3)] button (6) to transfer the current programme content from the PC

programme/computer to the cash register (see Chapter 5.7).

● Use the [Upload From ECR (F2)] button (5) to load the current programme content from the cash register to the PC

programme (see Chapter 5.8).

Note: Save the data you enter intermittently but regularly to prevent inadvertent loss of data!

A B C

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

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5.7 Loading data from the PC to the cash register

5.7.1 Loading all the data from the PC to the cash register

When you have completed all the programming input, transfer all the data to the cash register:

1. Click on the ECR Setting(E) menu.

2. Select the Data Management option.

3. Click on the [Update To ECR] button (see Fig. 12).

Data transfer then begins. A corresponding window on the screen indicates the current transfer status.

Fig. 12

Important: *** After data has been transferred to the cash register, the software requires it is switched off briefly! ***