Olivetti D-COPIA 8000MF, D-COPIA 6500MF OPERATION GUIDE

OPERATION GUIDE

FAX SYSTEM (V)

Code: 565905en

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to

protect the user, other individuals and surrounding objects, and ensur e correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insu fficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

z symbol indicates that the related section includes information on actions which must be performed.

The Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a groun d

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Gu ide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Quick Setup Wizard (Fax Setup) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Changing/Deleting Registration Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Selecting a Destination by One-touch Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-18

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

iii

6 Setup and Registration

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-38

Setting the Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39

7 Optional Equipment

Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX) (Option)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

Safety Information

About this Operation Guide

This Operation Guide contains informatio n on usin g th e fa csim ile fu nc tio ns of this ma chine . Plea se rea d the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

• Cautionary Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and W aste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered tr ademarks of Microsof t Corporatio n in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in th is Operation Gu ide are trademar ks or registered trademarks of the ir respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication

line cord.

1 Do not use this product near water , for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in

a wet basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote

risk of electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They

may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication

de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA.

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un

bac à laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut

présenter un risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite. 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les

piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

vii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with

the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents em issions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical business equipment

Terminal Equipment (TE); Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

TBR 21

viii

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland Norway Switzerland Denmark Ireland Poland The Netherlands Estonia Italy Portugal United Kingdom Finland Latvia Romania

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also expla ins advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX) (Option)

Explains how to use the i-FAX function and the settings required for Internet faxing.

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well.

Chapter 10 - Troubleshoot ing

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

xii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation

panel keys, the buttons and messages displayed on the PC screen.

[Regular] Indicates the touch panel

keys.

Italic Indicates the messages

displayed on the touch panel.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are

required or prohibited so as to avoid problems.

Press the Start key.

Press [OK].

Ready to copy is displayed.

NOTE: —

IMPORTANT: —

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [FAX].

Press [Next] of Transmission.

Press [Next] of Basic.

Press [Change] of TTI.

Description in this

Operation Guide

Press [FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of TTI.

xiii

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is

indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement direction

Vertical direction

Original Paper

For the originals/paper, dimension A is longer than B.

Horizontal direction

Original Paper

For the originals/paper, dimension A is shorte r than B.

Indicated size

†

A4, B5, A5, B6, A6, Letter, Statement

A4-R, B5-R, A5-R, B6-R, A6-R, Letter-R, Statement-R

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xiv

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Operation Panel...................................................................................................... 1-2

• Machine.................................................................................................................. 1-4

Part Names and Functions

1-1

Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

* The operation panel may differ from the above illustration depending on the type of your machine.

1-2

Part Names and Functions

* The operation panel may differ from the above illustration depending on the type of your machine.

1-3

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

4 6

* The machine may differ from the above illustration depending on the type of your machine.

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector

(L1)

5 LINE connector

(L2)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.

6 TEL connector

(T1)

When using a commercially available telephone set, connect the modular cord to this connector.

IMPORTANT: You cannot receive a fax when the main power switch is turned off. To receive faxes with the

power turned off, press the Power key on the operation panel.

1-4

Part Names and Functions

Document Processor (optional)

8910117

* The machine may differ from the above illustration depending on the type of your machine.

7Original

placement indicator

8 Top cover Open this cover when the original jammed in

9 Original width

guides 10 Original table Stack the sheet originals on this table. 11 Original eject

table 12 Opening handle Hold this handle when opening or closing the

Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set.

the Document Processor. Adjust these guides according to the original

width.

Read originals are ejected onto this table.

Document Processor.

1-5

Part Names and Functions

1-6

2 Prepa ration Before Use

This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried

out by a service representative.

• Quick Setup Wizard (Fax Setup)............................................................................ 2-2

• Date and Time Entry...............................................................................................2-4

• Using the Address Book......................................................................................... 2-5

• Using One-touch Keys.......................................................................................... 2-14

2-1

Preparation Before Use

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settin gs Be sure to complete the settings before using the fax system.

Fax setup items

Step Setting item Description

1.Dialing/RX Mode

2.Local FAX info.

3.Sound Volume

4.Rings Rings(Normal) Set number of times to let phone ring before

5.Output Paper Output (Port 1)

6.Redial Retry Times Set the number of redials. 6-13

Dialing Mode(Port 1) Dialing Mode(Port 2)

Reception Mode Select the reception mode. 6-14 Auto (DRD) Select the reception pattern. 6-19 Local FAX Name(Port 1)

Local FAX Name(Port 2) Local FAX Number(Port 1)

Local FAX Number(Port 2) Local FAX ID Enter the local fax ID. The local fax ID can limit

TTI Select whether or not to print the local fax

FAX Speaker Volume Set the volume when pressing [On Hook].

FAX Monitor Volume Set the monitor volume.

Rings(TAD) Set number of times to let phone ring before

Rings(FAX/TEL) Set number of times to let phone ring before

Paper Output (Port 2) Reduced RX Size Reduces the received F AX size b efore printing

Select the dialing mode according to the line type.

Enter the local fax number to be printed on the fax on the receiving system.

other parties with which you can communicate. Enter the four-digit local FAX ID number.

information on the fax on the receiving system.

Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

Monitor Volume: V olume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

answering a call.

switching to the answering machine.

switching the FAX and the phone. Select paper output for the received FAX. 6-39

if the size is larger than the current paper size.

Reference

6-2

6-4

6-5

6-3

6-12

6-11

6-9

6-11

6-34

Page

NOTE: The settings can be changed in the system menu.

2-2

Fax setup procedure

Preparation Before Use

1 Press the System Menu key. 2 Press [Quick Setup Wizard], [FAX Setup], and then

[Next]. Start the wizard.

FAX - Quick Setup Wizard

1. Dialing/RX Mode

2. Local FAX info.

3. Sound Volume

4. Rings

5. Output

6. Redial

End Next

Status

This wizard will help you set the basic settings to use the fax.

Key Description

End Exits the wizard. << Previous Returns to the previous item. Skip >> Advances to the next item without setting the

Next > Advances to the next item.

3 Select the region and press [OK].

10/10/2010

current item.

4 When setup is finished, press [Finish].

2-3

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the

time displayed may eventually deviate from the current time.

1 Press the System Menu key. 2 Press [ ], and then [Date/Timer].

The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’.

3 Press [Change] of Time Zone.

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

-12:00 International Date Line West

-11:00 Samoa

-11:00 UTC-11

-10:00 Hawaii

-09:00 Alaska

-08:00 Baja California

Status 10/10/2010 10:10

Date/Timer - Date/Time

Set the date and time.

2010

10 10 31

Zone

10 10

Cancel

Summer Time

1/13

Off

DayMonthYear

Off

SecondMinuteHour

4 Select the region and press [OK].

NOTE: Press [ ] or [ ] to view the next region.

5 Press [Off] or [On] of Summer Time and then press

[OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

6 Press [Change] of Date/Time. 7 Enter the date and time using [+]/[-]. Enter the time

by a 24-hour system.

8 Press [OK].

Status 10/10/2010 10:10

Cancel

2-4

Preparation Before Use

Using the Address Book

You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book.

Changing the initially displayed address book

Set the initially displayed address book to [Machine Address Bo ok] or [Ext Address Book] (LDAP address book).

1 Press the System Menu key. 2 Press [Edit Destination], [Next] of Address Book

Defaults, and then [Change] of Address Book T ype.

Edit Destination - Address Book Type

Select the default Address Book Type setting.

3 Select the items that you want to set from [Machine

Address Book] or [Ext Address Book], and pres s [OK].

Status

Machine Address Book

Ext Address Book

Cancel OK

10/10/2010 10:10

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for re gis te rin g sev er al co nt act reg istr at ion s as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-8.

Contact Registration (fax)

Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

1 Press the System Menu key. 2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

2-5

Preparation Before Use

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

0033

BackCancel

Change

10/10/2010 10:10

3 Press [Change] of Address Number. 4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

5 Press [OK]. 6 Press [Change] of Name. 7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Address:

Name E-mail SMB FTP FAX i-FAX

Pause BackspaceSpace

Sub Address :

Encryption Key No.

TX Start Speed

ECM

Status

Off

33600bps

Change

Cancel Register

Back

Change

10/10/2010

8 Press [FAX]. 9 Use the numeric keys to enter the number of the

receiving system.

NOTE: Up to 32 digits can be entered as the number

of the receiving system. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. To correct the fax number, press [Backspace] on the

touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

10 Press [Change] of Sub Address. When you do not

use sub address communication, go to step 14.

2-6

Preparation Before Use

Address: - Sub Address

Sub Address

Password

Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits)

Status

1234567890

BackspaceSpace

Cancel OK

10/10/2010 10:10

11 Press [Sub Address] and enter the sub address

using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ char acters to enter a sub address.

Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of

the cursor.

12 Press [Password] and enter the sub addres s

password using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ char acters to enter a sub address password. When the machine receives originals, a sub address password is not used.

13 Press [OK]. 14 Press [Change] of Encryption Key No. If you are

not using encryption, go to step 19.

Address: - Encrypted Transmission

Off

Status

Encryption Key No.

Key 01

Key 02

Key 03

Key 04

Key 05

1/1

Off

Encryption Box

Cancel OK

15 Press [On], and select Encryption Key No.

NOTE: Register the encryption key in advance. For

details, refer to Registering an Encryption Key on page 6-30.

10/10/2010 10:10

16 To specify the FAX Box of the receiving system,

press [Encryption Box], and go to the next step. To print originals in the receiving system, select

[Off], press [OK], and go to Step 19.

17 Press [On], and enter the encryption FAX Box

number (four digits) with the numeric keys, and press [OK].

18 Press [OK].

2-7

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