OKI OKIOFFICE 87 User Guide

User’s Guide

People to People Technology

 2000 Wordcraft International Limited

ENGLISH

20001129

CONTENTS

INTRODUCTION................................................................................................................................................................... 4

1.1 G

1.2 U

1.3 U

2 INSTALLATION AND DEVICE CONFIGURATION....................................................................................................... 5

2.1 S

2.2 C

2.3 I

3 REMOVING UNIMESSAGE PRO....................................................................................................................................... 7

4 LOADING UNIMESSAGE PRO FOR THE FIRST TIME................................................................................................ 8

4.1 U

4.2 U

4.3 D

4.4 E

ETTING HELP

PGRADING UNIMESSAGE PRO

NIMESSAGE PRO

1.3.1 The scheduler ............................................................................................................................................................ 4

1.3.2 Device drivers ........................................................................................................................................................... 5

1.3.3 The user interface...................................................................................................................................................... 5

YSTEM REQUIREMENTS

ONNECTING YOUR

NSTALLATION

2.3.1 Stand-alone or Network Server installation.............................................................................................................. 5

2.3.2 Network client installation ........................................................................................................................................ 7

NIMESSAGE PRO WELCOME MENU

NIMESSAGE PRO MAIN DISPLAY

EVICE CONFIGURATION

4.3.1 Restarting a device, to activate changed settings ................................................................................................... 10

MAIL CONFIGURATION

4.4.1 Email servers (POP3 and SMTP) ........................................................................................................................... 10

4.4.1.1 Associating email servers with email devices...................................................................................................... 10

4.4.2 Email accounts........................................................................................................................................................ 11

4.4.2.1 Selecting an email account to send email messages ............................................................................................ 11

.................................................................................................................................................................... 4

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OMPONENTS

- C

.................................................................................................................................................... 5

FAX MACHINE............................................................................................................................... 5

................................................................................................................................................................... 5

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5 SENDING YOUR FIRST MESSAGE................................................................................................................................. 11

6 RECEIVING MESSAGES................................................................................................................................................... 13

6.1 S

6.2 S

6.3 H

7 ROUTING RULES ............................................................................................................................................................... 14

7.1 S

7.2 U

8 SCANNING WITH YOUR MFP OR OTHER TWAIN COMPATIBLE SCANNER ................................................... 15

8.1 A

8.2 I

9 THE UNIMESSAGE PRO PHONEBOOK........................................................................................................................ 16

9.1 D

10 AUTOMATIC MESSAGE TRANSMISSION USING EMBEDDED COMMANDS................................................. 17

11 TIME-DELAYED TRANSMISSION.............................................................................................................................. 17

12 SENDING FILES, INCLUDING COLOUR IMAGES, WITH YOUR FAX AND EMAIL MESSAGES ................ 17

13 FOLDERS.......................................................................................................................................................................... 18

ETTING UP YOUR

ETTING UP UNIMESSAGE PRO

OW DO I KNOW WHEN A MESSAGE HAS BEEN RECEIVED

YSTEM ROUTING RULES - MESSAGES RECEIVED

SER ROUTING RULES - MESSAGES SENT OR RECEIVED

NY WINDOWS APPLICATION, INCLUDING UNIMESSAGE PRO

NTO UNIMESSAGE PRO, FROM

ISTRIBUTION LISTS

OR MODEM

MFP

......................................................................................................................................................... 16

................................................................................................................................. 13

......................................................................................................................................... 13

?............................................................................................... 13

............................................................................................................. 14

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TWAIN S

CANNERS

........................................................................................................ 15

14 FINDING ITEMS STORED IN UNIMESSAGE PRO FOLDERS .............................................................................. 19

15 UNIPAD – THE UNIMESSAGE PRO MESSAGE EDITOR....................................................................................... 19

MAKING PERSONALISED FAX COVER SHEETS................................................................................................... 19

17 HOUSEKEEPING ............................................................................................................................................................ 20

18 UPGRADING FROM LASERFAX 3.5........................................................................................................................... 20

19 APPENDIX A – STEP-BY-STEP INSTALLATION WIZARD ...................................................................................21

19.1 S

19.2 S

19.3 S

19.4 S

19.5 S

19.6 S

19.7 S

19.8 D

19.9 D

19.10 D

19.11 S

19.12 S

19.13 D

19.14 D

19.15 D

19.16 D

19.17 D

19.18 D

19.19 D

19.20 D

19.21 D

19.22 D

19.23 D

19.24 D

19.25 D

19.26 D

19.27 D

19.28 D

19.29 H

19.30 S

19.31 S

19.32 C

TART UP WIZARD: USER

TART UP WIZARD: FLOPPY DISK

TART UP WIZARD: USER ACCOUNTS

TART UP WIZARD: ADD USER

19.4.1 Network: user advanced Screen.............................................................................................................................. 24

TART UP WIZARD: EMAIL SERVERS

TART UP WIZARD: ADD SERVER

TART UP WIZARD: FRONT-END

EVICE WIZARD: SELECT DEVICE

EVICE WIZARD: DETECT DEVICE INTRODUCTION

EVICE WIZARD: SELECT

TART UP WIZARD: DEVICE

TART UP WIZARD: EMAIL DEVICE

EVICE WIZARD: DETECTED DEVICES

EVICE WIZARD: USE FOR FAX

EVICE WIZARD: DEVICE NAME

EVICE WIZARD: JOB TYPES

EVICE WIZARD: FAX DETAILS

EVICE WIZARD: TIME FORMAT

EVICE WIZARD: DIAL MODE

EVICE WIZARD: SPEAKER

EVICE WIZARD: PREAMBLE

EVICE WIZARD: DESIRABILITY

EVICE WIZARD: ANSWERING

EVICE WIZARD: USE FOR DIAL-UP EMAIL

EVICE WIZARD: DIAL-UP CONNECTIONS/SERVERS

EVICE WIZARD: NEW ACCOUNT

EVICE WIZARD: MAIL SERVERS

19.27.1 Advanced mail settings........................................................................................................................................ 36

EVICE WIZARD: CHECK MAIL

19.28.1 Check mail........................................................................................................................................................... 37

OW TO DEFINE MORE EMAIL ACCOUNTS

TART UP WIZARD: SCHEDULER

TART UP WIZARD: SHORTCUT

ONGRATULATIONS

.................................................................................................................................................. 22

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..................................................................................................................................................... 39

Wordcraft International Limited

Unimessage Pro Software Licence Agreement

CONDITIONS OF PURCHASE

Software is licensed subject to the limitations on permitted use. No refund will be given after the purchaser has installed the software. This Licence shall continue for as long as the Product is in use. Failure to comply with the terms and conditions detailed below will result in termination of the licence. All copies of the software must be destroyed on termination of the licence.

PERMITTED USES

The original purchaser may use the software on a computer system owned or used by the original purchaser for the purpose of any business or profession. The original purchaser may store the software on a hard disk system for use only by the permitted number of users and connected only to the permitted number of communication devices as specified in the system configuration file contained within the software product at the time of purchase, plus the number of users and devices added by obtaining a valid licensed upgrade from Wordcraft International Limited or an authorised agent of Wordcraft International Limited.

USES NOT PERMITTED

a. Downloading of the software from a computer service or bulletin board or use in a multi-site arrangement except in respect of users licensed by Wordcraft

International Limited to do so.

b. Use of the software in a computer service business, network, time-sharing, interactive cable television or multiple CPU arrangement except in respect of

users licensed by Wordcraft International Limited to do so.

c. The use of a single user version on a second or subsequent computer or network workstation. Details of multi-user packs are available from authorised

dealers or authorised distributors of Wordcraft International Limited or direct from Wordcraft International Limited.

d. The use of a network version on a second or subsequent network.

e. The making of alterations and modifications to the software, merging all or any part of the software with another program, reverse engineering, decompiling,

or disassembling of the software.

f. Obscuring any areas of the software responsible for company branding, image, help system, contacting Wordcraft International Ltd, identifying Wordcraft

International Ltd as the copyright and trademark owner, or any such related areas. Exemptions to this clause will only be granted in exceptional circumstances at the discretion of Wordcraft International Ltd Applications must be made in writing to Wordcraft International Ltd.

g. The right to rent, assign, lease, transfer or grant sub-licences or other rights to others.

h. The making of copies of any documentation belonging to Wordcraft International Limited.

i. The selling or transferring of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.

j. Any other uses not included in “Permitted Uses” above, which would require a licence to use the copyright in the software.

The license contained in this agreement will terminate automatically and without notice from Wordcraft International Limited if any provision in this agreement is not complied with.

GOVERNING LAW

This agreement shall be governed by the laws of the United Kingdom of Great Britain and Northern Ireland.

LIMITED WARRANTY

Wordcraft International Limited make no representations or warranties, express or implied, of any kind with respect to the contents of this package and specifically disclaim any express or implied warranty of merchantability or fitness for any particular purpose. Wordcraft International Limited’s liability shall be limited to replacing any faulty product with alternative product or a cash refund up to but not exceeding the value of the monies paid for the product when originally purchased. In no event shall Wordcraft International Limited or their suppliers be liable for any special, incidental, indirect or consequential damages whatsoever (including, without limitation, damages for loss of revenue or profits, business interruption, lost or damaged data, or any other loss arising out of the installation of, use of or inability to use this software product). Wordcraft International Limited shall not be responsible for any claims arising from the use of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.

Wordcraft International Limited shall not be responsible for any claims arising from the use of software other than the use for which it was specifically sold.

Wordcraft International Limited shall not be responsible for any claims by a third party.

No oral or written information or advice given to Wordcraft International Limited, or given by Wordcraft International Limited , or an authorised representative shall create a warranty or in any way increase the scope of this warranty.

Software and documentation produced by Wordcraft International Limited is protected by International Copyright Conventions.

TRADEMARKS

Wordcraft is a trademark of Wordcraft International Limited.

All other trademarks are acknowledged.

Following installation the package will be automatically registered.

This is a legally binding agreement with Wordcraft International Limited.

If you feel you cannot accept the conditions defined above please return the complete software package unopened to your

supplier.



2000 Wordcraft International Limited

ENG

1 Introduction

Wordcraft International Limited has specially designed ‘Unimessage Pro’ for use with the your fax machine or MFP [MultiFunction Peripherals]. With Unimessage Pro you will be able to send and receive fax messages quickly and easily by linking your device to your PC.

Subject to the devices with which you are using Unimessage Pro and the configuration of your specific copy of Unimessage Pro, other features of Unimessage Pro include:

• Viewing your incoming and outgoing messages on screen in the Unimessage Pro Message Editor - UniPad.

• Built in “New message” function for sending messages without having to use your word processing application.

• Scanning hard copy documents using your TWAIN scanner.

• Creating contacts in your Unimessage Pro Phonebooks for frequently used fax numbers and email addresses.

• Automated message transmission using Unimessage Pro Embedded Commands.

• Time-delayed transmission to take advantage of evening or weekend telephone rates.

• Creating folders to store your incoming and outgoing messages.

• Creating your personalised fax cover sheets.

• Sending colour images by fax using Wordcraft's WBF

• Sending data files embedded in your fax documents using Wordcraft's WBF transfer protocol or ITU DTM.

• Viewing and editing monochrome fax and colour graphics files in the Unimessage Pro Viewer - UniPad.

• Creating graphics files in the Unimessage Pro Viewer.

• Storing properties of files in the Unimessage Pro folders to be used with Unimessage Pro’s sophisticated search engine.

• Routing of incoming messages using Unimessage Pro’s simple wizard style Routing Rules.

• Can be easily upgraded to support multiple users on suitable Windows Local Area Networks [LAN].

This User Guide gives instructions on how to install Unimessage Pro, how to send your first message, how to receive messages to your PC, and basic information about some of the other functions listed above.

transfer protocol or ITU DTM2.

1.1 Getting help

Unimessage Pro has detailed help files that give much more information than in this guide, select

menu to view an on-screen manual.

Help

Contents and Index

Context related Help by subject and topic is available at any time. You can display it by clicking on the pressing F1 on your keyboard.

Help

from the

buttons or by

1.2 Upgrading Unimessage Pro

Unimessage Pro can be upgraded for several reasons, including:

• To add features, for example email functions are not included in all Unimessage Pro configurations.

• To support multiple users on a LAN.

• To support more devices at the same time.

To upgrade your copy of Unimessage Pro contact your local OKI sales office or dealer.

1.3 Unimessage Pro - Components

Unimessage Pro has three components:

1.3.1 The scheduler

This controls the list (queue) of jobs waiting to be done, makes sure jobs are done by the right device at the right time and keeps a record (log) of everything that happens. The Scheduler runs in the background so you can continue to use the PC for other work while jobs are being carried out.

On a network, only one Scheduler is required. This can run on any workstation, whether or not that workstation is connected to a device or is submitting fax or email jobs, but it is usually more convenient to run it on the first workstation to which you attach a device.

Wordcraft Binary File transfer.

International Telecommunications Union, Document Transfer Mode

1.3.2 Device drivers

These get their instructions from the Scheduler and each one knows how to send or receive messages using a certain type of device

- mail server, modem or MFP. Device drivers also run in the background.

More than one driver (and more than one device) can be used on a single PC if the volume of messages requires it. On a network Unimessage Pro supports multiple devices (of different types if required) and multiple users, but the devices themselves should not be connected to network file servers which are already busy meeting the filing and printing needs of the network. Connecting devices to file servers would also restrict the total number of devices on the network - with Unimessage Pro you can connect up to 30 devices (subject to your software licence) - the more devices, the greater the throughput.

Depending on your configuration, the Unimessage Pro fax and email drivers may appear minimised at the foot of your screen. If so, double click on them to display the progress of a fax or email.

1.3.3 The user interface

This is the part of Unimessage Pro you use. One of its tasks is to enable you to send messages directly from any Windows application by printing to the Unimessage Pro printer. Unimessage Pro will convert this printed output into the correct format: fax or email, depending on the requirements of the person(s) you are sending it to.

It allows you to see the various job queues and lists that make up Unimessage Pro and it allows you to create and view messages as well as selecting various program options

On networks the user interface runs on each workstation that wants to send or receive messages.

2 Installation and device configuration

2.1 System requirements

Before you install Unimessage Pro you should make sure that you have an IBM compatible PC running Windows 95, 98, NT4 or above. The following minimum specification is recommended:

• Pentium 120MHz, 16 MB Ram when running Windows 95 or 98 First Edition.

Microsoft Windows 95 OSR1 Service Pack 1 is recommended.

• Pentium 120MHz, 32 MB Ram when running Windows NT4 or 98 Second Edition.

When using Windows NT4 please ensure that Microsoft NT4 Service Pack 4 or later is installed.

• Pentium 133MHz, 64 MB Ram when running Windows 2000 Professional – 128 MB Ram recommended.

A 24-Bit colour video card and driver is recommended.

Please note that though Unimessage Pro will operate on the above specification PC this is a minimum. As with most Windows applications, Unimessage Pro will run faster when used on a PC with a faster processor or with more RAM. If you are using other applications on your PC at the same time as Unimessage Pro, a faster processor and additional RAM are highly recommended.

2.2 Connecting your Fax Machine

Your fax machine must be connected to your PC as recommended by the supplier via the PC’s parallel port. You must also install the redirector, printer driver and scanner software that was supplied with the unit or option kit, before you install the Unimessage Pro software so that Unimessage Pro can communicate with the fax machine.

For details of how your device can be connected please consult the documentation supplied with the device.

2.3 Installation

2.3.1 Stand-alone or Network Server installation

To install Unimessage Pro:

• If using Windows NT4 or 2000, make sure you have Administrator access rights – this is necessary because Unimessage Pro needs to:

• Register the location of some of its components.

• Install any Windows updates that are required to use Unimessage Pro.

• Create any printers provided by Unimessage Pro.

• Close all applications that are running to avoid any conflicts during installation, especially Outlook or Exchange.

• Make sure that the MFP or modem is connected correctly and is switched on.

• If your MFP uses redirector software to allow the PC to send or receive messages you should install the redirector software first so that Unimessage Pro can communicate with the device. Consult the documentation supplied with the device and any Device Guide that may be included with your copy of Unimessage Pro.

• If your copy of Unimessage Pro includes support for the sending and receiving of email messages via SMTP and POP3 servers and you want to access the internet via a Windows Dial Up Network [DUN] connection, make sure that you have installed a suitable modem driver under Windows and created the Windows DUN connection before you install Unimessage Pro.

• Put the Unimessage Pro CD-ROM in your CD drive.

• If the CD does not auto-run, Select Start, Run

• In the dialog box type:

D:\SETUP (where “D” is your CD drive).

• Press ENTER.

The Unimessage Pro Auto Installer Screen will be displayed. To select an option on the Unimessage Pro Auto Installer Screen either double click it or use cursor up/down to select it then press Enter on your keyboard.

Please follow the on-screen prompts to:

• Select a language.

• View any on-line documentation that may be included.

On-line documentation may be provided in Adobe® Acrobat™ format. A copy of the Adobe Acrobat Reader is supplied in case you do not already have Acrobat.

• Start the Unimessage Pro installation.

When using Unimessage Pro on a network with a separate file server, ensure that you install Unimessage Pro onto the file server.

When using the peer-to-peer network functions provided by Windows 95, 98, NT4 or 2000, install Unimessage Pro onto the main PC’s hard disk then share the Unimessage Pro folder so that it is visible to all other Windows PCs where you want to be able to use Unimessage Pro. You must grant full access to the shared folder, read only access is not sufficient.

• Once all the files have been copied from the CD, you should restart Windows before you use Unimessage Pro – doing so allows any required updates to be applied.

• Unimessage Pro will continue the installation on re-starting. Please follow the instructions carefully.

Unimessage Pro requires you to enter your user details; you can enter any alphanumeric characters including spaces. Unimessage Pro will validate any data entered, as the information is very important and will be automatically used in fax or email details so that recipients can reply to you correctly.

If you have received a Unimessage Pro Upgrade Disk with your CD you should insert this when prompted to so that the new configuration can be implemented.

• If you are installing Unimessage Pro for use on a network you can create users during the installation process. Each user is granted one of 3 privilege levels (Administrator, Supervisor or User) that determine what they are allowed to do.

• If your copy of Unimessage Pro includes support for email devices and you have either a permanent connection to the Internet or a Windows DUN connection to the Internet, you can configure Unimessage Pro to send and receive email messages:

• Define any SMTP and POP3 email servers that you want to be available with Unimessage Pro.

• Configure Unimessage Pro to use either your permanent connection or an existing Windows DUN connection to the

Internet by selecting a device that can support data connections, such as a modem on the port that you have already defined a Windows DUN connection.

If you are using a Windows DUN connection you will need to enter User and Password details into Unimessage Pro even if these have already been entered when the connection was defined.

• Select which SMTP and POP3 email servers can be accessed via the Unimessage Pro email driver.

• Define the first email account and select whether it should be System-wide or User specific.

A System-wide email account is only visible to Unimessage Pro Administrators and Supervisors and any email retrieved using a System-wide email account is added to the Network Inbox. A User specific email account is visible to the user associated with it as well as all Administrators and Supervisors. Any email retrieved using a User specific email account is added to the user’s Received items folder.

• If the device you select or detect can support the sending or receiving of fax messages, and you want to use it to send or receive fax messages, you will need to configure it.

• When Unimessage Pro has collected sufficient information it will create a shortcut to start Unimessage Pro, which it will then run.

• Before you can send email messages, you must have defined an email driver and an email account. If you configured Unimessage Pro for use with a fax machine during installation, you must define a new device and account for email messages.

• Additional devices can be defined by selecting connected.

You will only be permitted to have the number of devices permitted by your license active at any one time. You may be able to upgrade your copy of Unimessage Pro to allow more devices to be active at the same time if your message traffic requires it, refer your Unimessage Pro Administrator to the section on Upgrading Unimessage Pro if required.

• Additional email accounts can be defined by selecting

• If you have installed Unimessage Pro onto a local hard disk [HD] and want to use it from other PCs on a peer-to-peer

network remember to share the Unimessage Pro folder with full access rights to all other PCs that you want to be able to use Unimessage Pro.

• If you are using a Windows Dial Up Networking [DUN] connection and are also connected to a LAN using the IPX/SPX protocol, e.g. some versions of Novell Netware, you will be disconnected from the LAN whilst the Windows DUN connection is established. To avoid this display the properties for the Windows DUN, click the tab and

de-select

the

Log on to network

and

IPX/SPX Compatible

from the

Device

Email account

File, New

from the

options then click OK.

menu at the PC to which the device is

File, New

menu.

Server Types

2.3.2 Network client installation

On each of the Windows PCs where you want to use Unimessage Pro:

• If using Windows NT4 or 2000, make sure you have Administrator access rights – this is necessary because Unimessage Pro needs to:

• Register the location of some of its components.

• Install any Windows updates that are required to use Unimessage Pro.

• Create any printers provided by Unimessage Pro.

• If the drive where Unimessage Pro is installed is not already mapped on the PC:

• Use Network Neighbourhood to browse to the folder where you have installed Unimessage Pro.

• Right click on the Unimessage Pro folder and select

• Select the

folder.

• Confirm the drive where Unimessage Pro is installed, the default suggested will usually be correct.

• After registering the location of its components and installing any Windows updates that are required, restart Windows

• Unimessage Pro will continue the installation on re-starting. Please follow the instructions carefully.

• During the installation of Unimessage Pro network client on each network workstation

the modem or MFP is connected directly to the workstation at which you are installing the client – you can use modems and MFPs connected elsewhere on the network from within Unimessage Pro.

• Additional email accounts can be defined by selecting

• Additional devices can be defined by selecting

connected.

folder on the drive that is mapped to where Unimessage Pro is installed, and run

Client

de-select

the

Log on to network

and

Map network drive

Email account

from the

Device

IPX/SPX Compatible

from the menu that is displayed.

create a device driver if

only

from the

File, New

options then click OK.

File, New

menu at the PC to which the device is

menu.

SETUP.EXE

Server Types

from this

3 Removing Unimessage Pro

Unimessage Pro integrates into the Windows

Programs

then

Unimessage Pro

and click the

Add/Remove Programs

Add/remove

button to start the removal process.

function. Select

Start, Control Panel, Add/Remove

4 Loading Unimessage Pro for the first time

Select the create it during Unimessage Pro installation.

Unimessage Pro

4.1 Unimessage Pro Welcome Menu

When you start Unimessage Pro it will normally display the main Welcome menu:

From this menu you can access the main Unimessage Pro system. You can check on the progress of messages and examine the lists of received and transmitted messages by clicking the Unimessage Pro logo. Click the Wordcraft logo to visit the Wordcraft International Ltd. web site (http://www.wordcraft.co.uk), or the OKI logo to visit the OKI website.

The round buttons provide quick access to some of the Unimessage Pro functions and can

New Message Browse Folders

Copy

File Scan

Email Scan

Find

Help Exit

shortcut from your

This takes you directly to the Unimessage Pro message editor so that you can create a message and send it.

This takes you to the list of folders within Unimessage Pro so that you can check on the progress of messages, examine the lists of received, transmitted, filed messages and print these lists or individual messages.

This combines the functions of TWAIN scanning, and printing and allows you to make multiple hardcopies of a document in the automatic document feeder of the TWAIN scanner.

This takes you to the TWAIN scanner driver or, for suitable MFPs, the Unimessage Pro Scan setup dialog so that you can scan documents or images into your PC.

This scans a document or image using any TWAIN scanner then automatically attaches it to an email message.

This takes you to the Unimessage Pro Find dialog where you can search your Personal Unimessage Pro folders for filed items.

To access Unimessage Pro on-line Help.

To close Unimessage Pro.

Desktop, Start

menu or

Start, Programs

folder depending on where you chose to

include a combination of the following:

4.2 Unimessage Pro Main Display

When you click the Unimessage Pro logo on the Welcome menu the main Unimessage Pro display will appear:

At the top of the Main Unimessage Pro Display is the menu list - File, Edit, View, Message, Setup, System, Window and Help.

Below the menu list is the main toolbar - New, Open, Print, Send, Check, Acquire and Find. You can disable the toolbar display from the

At the foot of the screen is a status bar that will display various messages depending on what you are doing. You can disable the status bar from the

The remainder of the screen is divided into two parts:

• On the left is the list of available folders.

To open a folder in the right pane, click its name in the folder tree.

If a folder contains any unread items Unimessage Pro will display the number of unread items within each folder after each folder’s name in this section of the screen.

If your copy of Unimessage Pro includes functions to allow its use on a supported Windows based LAN you will see a Network folders branch in this tree as well as the Personal folders branch. Folders within this branch, including any you create yourself, are visible to all Unimessage Pro users on the LAN – though their access to the folder may be restricted depending on the user’s privilege level.

For details of the maximum number of people that can use Unimessage Pro at the same time on a LAN select

Unimessage Pro

can use Unimessage Pro at the same time up to 500. Refer your Unimessage Pro Administrator to the section on Upgrading Unimessage Pro if required.

You can change the width of this area by placing your cursor on its right-hand border (the cursor will change shape), holding down the left mouse button, and dragging the border to a new position.

• On the right is a display area for individual or multiple folders.

You can select folders to be displayed by clicking on them in the maximised like normal Windows screens. You can use the or vertically, switch between open folders or close them all. Most folders also have their own toolbars that you can disable from the

View

• When you close the main Unimessage Pro display, the Welcome menu will reappear.

• You can switch between open folders in the main Unimessage Pro display using Ctrl+TAB or Ctrl+F6.

• You can close the current folder in the main Unimessage Pro display using Ctrl+F4.

menu.

View

menu.

View

from the

menu.

If you prefer to skip the Welcome menu, select uncheck the next time you start Unimessage Pro.

Show “welcome” screen

menu and consult the

Help

option then click OK. The Welcome menu will then not be displayed from the

Network

folder

Window

Program

About

tab. You can increase the maximum number of people that

list. Once folders are displayed they can be minimised or

menu to cascade the folders displayed, split them horizontally

from the

menu, click on the

Setup

Application

tab and

4.3 Device configuration

During the Unimessage Pro Device Wizard that concluded the installation process you will have configured Unimessage Pro for use with your MFP. Should you want to, you can reconfigure how Unimessage Pro works with your MFP, for example to enable or disable reception of fax messages to the PC via the

Open the hand pane. Your device’s settings will then be displayed:

Change the settings on the Device Properties dialog and then click OK to save the new settings.

Devices

•

• The

folder in the folder tree, then double click on the appropriate entry in the list of devices that appears in the right

All changes made to controls on any tab of the above dialog will take effect from when Unimessage Pro, or the device is restarted.

All settings

device you are using. Only make changes if you are sure, improper settings can cause unpredictable behaviour.

button allows you to review and change all of the detailed settings that are available for the type of

Devices

folder.

4.3.1 Restarting a device, to activate changed settings

Changes made to a device’s properties will only take effect from the next time that you start Unimessage Pro, or close and then restart the device after editing its settings, as described below:

• Select the device in the

• Click the

Log off

Start

toolbar button:

Devices

list.

4.4 Email Configuration

If your copy of Unimessage Pro includes support for email accounts you will see the Email accounts folder included in either your Personal Folders (for stand-alone configurations) or Network folders (for LAN compatible configurations) branch of the folder tree.

4.4.1 Email servers (POP3 and SMTP)

Unimessage Pro can retrieve email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers.

Unimessage Pro administrators maintain a list of POP3 and SMTP email servers that can be accessed by Unimessage Pro on the

Servers

4.4.1.1 Associating email servers with email devices

Unimessage Pro email devices are responsible for sending and receiving email messages. Before any users can send or receive email messages at least one Unimessage Pro email device must be active that can access the required POP3 and SMTP email servers.

tab after selecting

from the

Setup

menu.

When defining an email driver you can select what POP3 and SMTP servers it can access. To review and change this information, when logged onto Unimessage Pro as an Administrators:

• Open the

• Double click on the appropriate email device.

• Click on the

• If this email device connects to the Internet via a Windows DUN connection ensure that the appropriate connection is

selected.

• Select all POP3 and SMTP servers that this email device can access, clear all that it cannot.

• Click OK.

Devices

folder.

Servers

tab.

4.4.2 Email accounts

There are 2 types of email accounts in Unimessage Pro:

• System-wide

These accounts are only shown in the list of email accounts for Unimessage Pro Supervisors and Administrators who can use them to send email messages. However, any email retrieved using the POP3 email server account defined in a System-wide email account is added to the Network Inbox.

• User specific

These accounts “belong” to one specific Unimessage Pro user. Any email messages retrieved using a user specific email account are moved directly into the appropriate user’s Received items folder, they do not pass through the Network Inbox.

A Unimessage Pro user with User privileges sees only those email accounts that “belong” to them, they can create more email accounts but can only use POP3 and SMTP servers already defined by Unimessage Pro Administrators.

4.4.2.1 Selecting an email account to send email messages

Before any Unimessage Pro user can send any email messages via Unimessage Pro at least one email account must be shown in the user’s view of the clicking on it and selecting

Once an email account has been set as default that user can submit email messages. However, email messages will only be sent when a Unimessage Pro device capable of sending and receiving email messages via the appropriate SMTP and POP3 email servers is available. If no such device is available email messages will remain in the Outbox unsent, and no email messages will be received.

Email accounts

Use to send my email

folder. One of the email accounts listed must be set as the default (shown bold) by right

5 Sending your first message

To check that your Unimessage Pro installation has been successful, it is a good idea to send a quick test message. Alternatively, you can put a first test job on hold and view it in the personal

• Make sure that Unimessage Pro is loaded.

• Load your word processor.

• Enter any text you wish.

• Select

• Use the

• Print the text.

and choose the

Properties

Unimessage Pro

button to check fine resolution (200x200dpi) is selected.

printer.

Outbox

folder to check layout etc., then delete it.

+ 28 hidden pages

OKI OKIOFFICE 87 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

2 Installation and device configuration

3 Removing Unimessage Pro

4 Loading Unimessage Pro for the first time

4.4.1.1 Associating email servers with email devices

4.4.2.1 Selecting an email account to send email messages

Email accounts

5 Sending your first message