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OKIOFFICE 84
Information Manual [pt]
23 pgs637.88 Kb0
Quick Reference
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Regulatory Information
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Service manual
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Service Manual
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Setup Guide
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Setup Guide [es]
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Setup Guide [fr]
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Setup Guide [it]
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Specifications [fr]
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User Guide
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User Manual
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User Manual
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User's Guide [es]
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User's Guide [fr]
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OKI OKIOFFICE 84 User Guide

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OKIOFFICE
84
User’ s Guide
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control. The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer of this equipment.
This user’s guide is subject to change without notification. This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.
Copyright 1998 by Oki. All rights reserved. Written and produced by Oki Europe Ltd. OKI and OKIOFFICE are registered trademarks of Oki Electric
Industry Company, Ltd. Energy Star is a trademark of the United States Environmental
Protection Agency.

Symbols in this Book

This symbol marks a ‘note’. Notes are hints or tips which offer additional information to help you.
This symbol marks a ‘caution’. Cautions are special notices which you should read and follow carefully to avoid possible damage to your equipment.
This symbol marks a ‘warning’. Warnings are special notices which you should read and follow carefully to avoid potential danger to yourself or others.

Energy Star

As an ENERGY STAR Partner, Oki has determined that this product meets the Energy Star guidelines for energy efficiency.
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OKIOFFICE 84

Contents

Symbols in this Book .........................................................2
Energy Star ......................................................................... 2
SAFETY................................................................................... 6
General................................................................................ 6
Installation Hints ................................................................ 6
Operation & Maintenance.................................................. 7
Toner Cartridge & Image Drum Unit Handling ................. 7
Emergency First Aid........................................................... 8
INTRODUCTION ....................................................................9
Features............................................................................... 9
Multi Function ................................................................. 1 0
COMPONENT IDENTIFICA TION........................................ 11
What You Should Receive ........................................... 1 1
Components ................................................................ 1 2
Components ................................................................ 1 3
Control Panel ............................................................... 1 4
Control Panel Keys & Indicators .....................................15
One Touch Keypad........................................................... 1 7
Using One Touch Keys for Dialling ............................ 17
Using One Touch Keys for Selecting Functions &
Programming ...............................................................1 8
Signal Tones .....................................................................1 9
INSTALLATION .................................................................... 2 0
Getting Started .................................................................2 0
Where to Install Your Fax Machine ............................ 20
Unpacking ........................................................................20
Setting Up Your Fax Machine..........................................21
Installing Paper Trays & Stackers ...............................21
Installing Toner Cartridge ...........................................21
Connecting Te lephone Line ....................................... 2 3
Connecting Telephone, Handset or Answering Machine24
Connecting Power Cable.............................................2 4
Loading Paper ..................................................................24
Setting the Clock ............................................................. 2 5
Setting the Answering Mode ...........................................2 5
Answering Mode Options ........................................... 26
Changing Answering Mode ........................................27
Fax Machine Identification ............................................. 2 7
Setting Fax Machine Identification ............................ 28
Setting Language ............................................................. 29
Connecting to a PBX ....................................................... 29
MFP Function ................................................................... 3 0
DIAL DIRECTORIES............................................................ 31
Programming One Touch Keys ........................................31
One T ouch Parameters ................................................. 32
Chain Dialling ............................................................. 33
Programming AU TO DIAL Numbers................................33
Programming Groups ....................................................... 34
User’ s Guide 3
BASIC OPERATIONS ........................................................... 36
Preparing Documents .......................................................36
Document Size.............................................................36
Multiple Page Documents ...........................................36
Loading Documents ......................................................... 3 6
Sending Fax to Single Location ...................................... 3 7
Search Key Dialling .................................................... 38
Real-Time Dialling......................................................3 8
Redialling .................................................................... 38
Confirming Results .....................................................3 8
Stopping a Transmission .............................................3 9
Receiving Faxes Manually .............................................. 39
Receiving Faxes in Memory............................................3 9
Memory Reception ...................................................... 3 9
No Paper Reception..................................................... 40
No Toner Reception ....................................................40
Cancelling Messages Stored in Memory .................... 4 0
Rejecting Unsolicited Fax Messages ............................... 4 1
Power Failures & Memory................................................41
Making Copies ................................................................. 4 2
Making Copies Using Manual Paper Feeder .............. 42
Using Voice Request ......................................................... 42
Initiating Voice Request .............................................. 43
Answering V oice Request ............................................ 43
4
ADVANCED OPERATIONS .................................................. 44
Sending Faxes to Multiple Locations and/or Groups ..... 4 4
Delayed Sending of Faxes................................................4 6
Sending Delayed Faxes to Single Locations..............4 6
Sending Delayed Faxes to Groups and/or Multiple
Individual Locations ................................................... 4 7
Cancelling Delayed Transmission ..............................5 0
Confidential Faxes ........................................................... 5 1
Sending Confidential Faxes ........................................ 5 1
Receiving Confidential Faxes .................................... 52
Creating Confidential Mailbox .................................. 52
Closing Confidential Mailbox ................................... 5 3
Changing Mailbox Password......................................5 3
Printing Confidential Faxes ........................................ 5 4
Relay Broadcasting .......................................................... 55
Relay Initiating Station............................................... 5 5
Relay Key Station ....................................................... 5 5
Relay Broadcast Report .............................................. 55
Initiating Relay Broadcast .......................................... 5 5
Polling .............................................................................. 56
Polling Transmission...................................................5 6
Polling Reception ....................................................... 5 8
Cancelling Polling Transmission ............................... 5 8
Printing Bulletin Messages......................................... 5 9
Dual Access ...................................................................... 59
While Sending Faxes...................................................5 9
While Receiving Faxes ...............................................6 0
While Making Copies ................................................. 6 0
While Printing Reports................................................6 0
OKIOFFICE 84
PROGRAMMING..................................................................61
Customizing Features & Operations................................6 1
Vie wing Your Current Settings....................................61
User Function Settings ..................................................... 61
User Function Settings List......................................... 61
Changing User Function Settings ............................... 65
Setting Distinctive Ring ..............................................6 6
Personal Mailboxes .......................................................... 67
Creating Personal Mailbox (Polling)..........................6 7
Closing Personal Mailbox (Polling) ...........................6 7
Memory Password ............................................................68
Creating Memory Password ........................................ 68
Changing Memory Password ......................................68
Deleting Memory Password ........................................ 69
Restricted Access.............................................................. 69
Creating Restricted ID Password.................................69
Changing Restricted ID............................................... 7 0
Closing Restricted ID .................................................. 71
Dial Parameter Settings .................................................... 71
Dial Parameter Settings List ........................................ 71
Changing Dial Parameter Settings ..............................7 2
REPORTS ..............................................................................7 4
Understanding Reports .................................................... 74
Activity Report ............................................................ 7 4
Broadcast Confirmation Report .................................. 74
Active Memory Files Report.......................................7 5
Tele phone Directory .................................................... 75
Configuration Report .................................................. 7 5
Message Confirmation Report ....................................7 6
Confidential Reception Report .................................. 76
Broadcast Entry Report ............................................... 76
Power Outage Report...................................................77
Printing Reports ...............................................................7 7
Printing Message Confirmation Report ...................... 77
Printing Other Reports.................................................77
Codes Used in Reports ..................................................... 77
Result Codes ................................................................ 7 7
Communication Codes ................................................ 7 8
PROBLEM SOLVING ........................................................... 79
Clearing Document Jams ................................................. 79
Clearing Printing Paper Jams ...........................................79
Replacing Toner Cartridge .............................................. 8 1
Replacing Image Drum Unit ............................................ 83
Reading Print Counters ....................................................84
Shipping the Fax Machine............................................... 8 5
Problem Checklist ............................................................8 5
Display Panel Messages ...................................................88
Normal Display............................................................88
Error Messages.............................................................88
SPECIFICA TIONS.................................................................90
Index......................................................................................91
User’ s Guide 5

SAFETY

Installation Hints

Your machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the machine.

General

• Read this user's guide carefully and keep it in a safe but accessible place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the machine itself.
• Disconnect the machine before you clean it. DO NOT use liquid or aerosol cleaners to clean the machine.
• Place your machine on a firm, solid surface. If you place the machine on something unsteady, it may fall and become damaged or injure someone. If you place the machine on a soft surface, such as a rug, sofa, or bed, the vents may become blocked causing the machine to overheat.
• Do not use your machine near water, or spill liquid of any kind into it.
• Install your machine in a dust-free location away from direct sunlight.
• Do not connect your machine to a power source that is used by other equipment producing electrical noise (i.e., air conditioners, etc.).
• Leave electronic adjustments to authorized service personnel.
• The LINE terminal connects your machine to a standard telephone line. To avoid damage to your telephone system or to the machine, do not connect your machine into anything other than a standard telephone socket.
• Your machine has an earthed, 3-pin plug as a safety feature and it will only connect to an earthed outlet. If you cannot connect this plug to your power outlet, then it is possible that you have an older, non-earthed outlet. Contact an electrician to have your power outlet replaced. Do not use an adapter to defeat the earthing.
• The electrical power outlet should be located near the machine and should be easily accessible.
• The two TEL ports on the back of the machine are only suitable for 2 wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket.
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OKIOFFICE 84
• This machine may not necessarily provide an effective hand-over of a call from a telephone connected to the same line.
• The operation of this machine on the same line as a telephone or other equipment with audible warning devices or automatic ring detectors will rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact the telephone company.

Operation & Maintenance

• Use a dry cloth to clean the control panel and the main body of the unit.
• Aside from the instructions specifically mentioned in this user’s guide, your machine is not user serviceable. DO NOT attempt to service the machine or lubricate moving parts by yourself.
• Disconnect the power cable before trying to remove any objects that may have fallen into the machine.
• Immediately disconnect the machine if it becomes physically damaged and arrange for its repair or disposal.
• When relocating your machine, always disconnect the telephone line before disconnecting the power cable. When reconnecting your machine, connect the power cable first, then the telephone line.
• This machine is not intended to be used in parallel with any other telephone devices.

Toner Cartridge & Image Drum Unit Handling

• Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.
• Do not expose the toner cartridges and image drum units to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original Oki toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily removed with soap and COLD water. Using heated water will make removing the stain much more difficult.
User’ s Guide 7

Emergency First Aid

• IF TONER IS SWALLOWED: Induce vomiting and seek
medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area
for fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool, NOT cold, water for a minimum of 15 minutes keeping eyelids open with fingers. Seek medical attention.
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OKIOFFICE 84

INTRODUCTION

Thank you for purchasing this OKIOFFICE machine. This machine uses advanced Light Emitting Diode (LED) technology to transfer received and copied images to plain paper. It is designed to make the sending and receiving faxes a fast and trouble free process.

Features

The OKIOFFICE 84 includes the following features:
• 10 One Touch keys for automatic, single-key dialling of preprogrammed telephone numbers.
• 70 AUTO DIAL numbers for automatic dialling of additional preprogrammed telephone numbers.
• 5 Groups can be programmed to allow you to transmit a document to multiple locations with a single selection.
• A search feature to allow you to look for preprogrammed telephone numbers by name.
• Halftone transmission in up to 64 shades of grey.
• Fax communication at up to 14,400 bits per second.
• Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 5 delayed transmissions, transmission to multiple locations, confidential transmission and reception, relay broadcast initiate and polling.
• Advanced memory transmission and reception features, including automatic reception into memory with or without password printing.
• Reports to help you keep track of the operations and settings of your machine.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception, automatic switching between incoming voice and fax messages, and allows an answering machine to be connected in series to the telephone line after the machine.
• A closed network feature to allow you to limit who can send faxes to your machine, or to limit both where faxes can be sent to and received from.
• Your machine can also make 50 copies of an original document using standard weight (80 gsm) paper.
• 1 MB of built-in memory.
• Advanced dual access feature allowing you to load and prepare documents for transmission while your machine is sending or receiving another message.
• High speed scanning of original documents.
User’ s Guide 9
• Automatic width reduction to 95% to bring data within printable parameters if the data on received faxes is wider than the printing area of your machine. This function is also active during copying.
• Restricted operation of your machine by using a four digit password.

Multi Function

Multi function peripheral (MFP) software supplied with this machine allows your machine to communicate with a computer . Once this software has been installed on your computer, you can:
• Use your machine as a local printer.
• Send fax messages directly from your computer.
• Receive and store fax messages directly into your computer.
• Scan pages from your machine into your computer.
• Carry out Optical Character Recognition (OCR) on received faxes or scanned pages.
• Easily program dial directories on your machine.
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OKIOFFICE 84

COMPONENT IDENTIFICATION

What You Should Receive

Paper Tray/
Copy Stacker
Toner Car tridge
Image Drum Unit
(Inside fax machine)
Document Tray
Power Cable
Facsimile Unit
Telephone Cable
Document Stacker
MFP Software
User’ s Guide 11

Components

Paper Tray/Copy Stacker
Load up to 100 sheets of paper
into this tray. Up to 30 sheets of
received faxes or finished
copies are stacked on top of this
tray.
Control Panel
Document Stacker
Supports documents that have
been faxed or copied.
Document Tray Holds original documents that are to be faxed or copied.
Document Guides Adjust these guides to the page width of the documents that are to be faxed or copied.
One Touch Keypad
Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray.
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OKIOFFICE 84

Components

PC Connector
Connect the computer
cable into this connector.
LINE Terminal Terminal for connecting the unit to a telephone line.
TEL Terminals Terminals for connecting the fax machine to an external telephone.
Power Switch
AC Power Inlet Connect the AC power cable, supplied with your fax machine, into this inlet.
This black bar is the part of
your fax machine which writes
received or copied images
onto the image drum unit. You
should clean this bar each
time you change your toner
The image drum unit contains the
green photosensitive drum which
receives images from the LED print
head and transfers them to the
LED Print Head
cartridge.
Image Drum Unit
printing paper.
Toner Cartr idge This black cylinder, installed inside the image drum unit, contains the black powder which is the ink for your fax machine. You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the
display.
User’ s Guide 13

Control Panel

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OKIOFFICE 84

Control Panel Keys & Indicators

1 LCD Panel: Refer to this liquid crystal display (LCD) panel
for instructions and information while your machine is operating or while you are programming your machine.
2 Transmit Resolution/ô YES Key: This key changes the
resolution used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colours or many shades of grey.
You will also use this key as the ô YES key when making selections or to move your cursor while programming.
3 Type of Original/NO õ Key: This key selects document
contrast after loading a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good contrast, and DARK for originals that are too dark.
You will also use this key as the NO õ key when making selections or to move your cursor while programming.
4 AUTO REC Key: This key sets the answering mode of
your machine. The answering mode controls how your machine answers incoming calls and receives faxes. The display of your machine always indicates your current selection. See Setting the Answering Mode later in this user’s guide for more information about the answering modes available in your machine.
5 HYPHEN Key: When programming One Touch keys and
AUTO DIAL telephone numbers, use this key to tell your machine to wait for the dial tone of an outside or international line before it continues dialling the rest of the telephone number. When programming the TSI/CSI and call back numbers into your machine, this key can also be used to enter a “+” symbol (see Plus (+) Key).
6 SEARCH Key: The One Touch keys and AUTO DIAL
numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. You can also use the SEARCH key to search for unassigned One Touch keys and AUTO DIAL numbers.
7 HOOK/V. REQUEST Key: During a fax communication,
pressing this key tells the operator at the other fax machine that you want to talk at the end of your transmission or after reception of any page has been completed. To use this feature both fax machines must have an external telephone connected. To answer a voice request, press this key after lifting your telephone handset. When no fax communication is taking place, pressing this key opens the telephone line for manual dialling (not available in some countries). You will hear the dialling tone through the speaker of your machine.
8 REDIAL Key: Pressing this key manually redials the last
number dialled on your machine.
User’ s Guide 15
Note: If your machine has been set to enter power save mode (after the machine has been inactive for three minutes), the manual redial function does not work.
9 AUTO DIAL Key: AUTO DIAL numbers are abbreviated
numbers for rapid dialling. Rather than dialling the entire telephone number, you can enter a 2-digit code to AUTO DIAL number instead. You can also use the Location IDs (names) associated with AUTO DIAL numbers to search for these locations by name using the SEARCH key. This key is also used in combination with the #/Group Key to select preprogrammed groups when sending faxes to multiple locations.
10 SELECT FUNCTION Key: Using this key activates the
advanced transmission and reception functions of your machine to obtain reports and for programming. To select a function, press the SELECT FUNCTION key, then press the One Touch key labelled with the function you want to use. While programming or selecting other functions, pressing the SELECT FUNCTION key a second time takes you directly back to the stand-by mode of your machine.
11 COPY Key: After loading a document, press this key to
make a copy. When no documents are loaded, press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report. You can also use the COPY key as a short-cut for programming One Touch keys and AUTO DIAL numbers. After you have loaded a document and manually dialled a telephone number, press
16
COPY so you can instantly program that number into an unassigned One Touch Key or AUTO DIAL number.
12 STOP Key: This key cancels any operation currently in
progress and turns off the ALARM indicator. After loading paper, press this key to cancel alarm conditions after the condition has been corrected. During programming, pressing the STOP key takes you back step-by-step through the programming functions you have already selected.
13 START Key: Pressing the START key initiates the
operation indicated on the display or confirms information you have entered into the display. While the machine is in power save mode, press the START key to exit power save mode.
14 ALARM Indicator: This indicator glows red and an alarm
sounds notifies you of any problem that occurs. To turn the alarm indicator off, press the STOP key and correct the problem.
15 Plus (+) Key (One Touch Key 8): Each fax number you
enter or program into your machine can be up to 32 digits long. When a number is longer than 32 digits, it is possible to dial this number using combinations of One Touch keys, AUTO DIAL numbers or the numeric keypad. When programming a chain dial number into a One Touch key or AUTO DIAL number, press the Plus key at the end of the first part of the number to indicate to the machine that this is a chain dial number.
OKIOFFICE 84
When programming TSI/CSI and call back numbers into your machine, this key is used to enter a “+” symbol.
16 PAUSE Key (One Touch Key 10): Use this key on the
One Touch keypad to enter automatic three second pauses in dialling when programming telephone numbers. For example, you may want to use this key to tell your machine to wait for an outside or international line to open. Pauses in telephone numbers are marked by a “P” symbol.
17 SPACE Key (One Touch Key 9): Use this key on the One
Touch Keypad to enter spaces while programming or to erase previously programmed information. Unlike the PAUSE key, spaces are used for easier reading only and have no effect on dialling.
18 One Touch Keypad: For a description of all the functions
of the One Touch keypad, see the following section, One Touch Keypad.
19 One Touch Labels: After programming a location into a
One Touch key, write the name of the location on the One Touch label. Lift off the plastic cover and use a pencil to write in the name, then replace the cover.
20 #/Group Key: Once you have programmed some One
Touch keys or AUTO DIAL numbers, use this key to create groups to allow you to send the same fax to multiple locations. After you have loaded a document, press the AUTO DIAL key and use this key to select the group you want to send your fax to.
21 0/UNIQUE Key: When dialling, use this key to enter a
“0”. When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters, e.g. ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
22 Numeric Keypad: When dialling, these twelve keys work
like the keypad on a telephone. You will also use the keypad to enter numbers, letters and other characters while programming. After pressing the SEARCH key, you can also use the numeric keypad to alphabetically search for the names of locations programmed into your machine.
23 */Tone Key: If your machine is set to pulse dialling, this
key allows you to switch the dialling operation of your machine from pulse to tone dialling during your current call. You can also use this key while programming to create numbers with mixed pulse-then-tone operation.
Note: This function is not available in some countries.

One T ouch Keypad

The One Touch keys are an important tool on your machine. You will use them for quick, one-touch dialling, and to access the functions and programming options of your machine.

Using One Touch Keys f or Dialling

To use a One Touch ke y for dialling, press the appropriate One Touch key. For each key, you can program up to two telephone numbers: a primary number, w hich will alw ays be dialled f irst,
User’ s Guide 17
and an alternate number which will be automatically dialled if the first number is busy or if there is no answer . Y ou can also use the Location IDs (names) associated with One Touch keys to search for these locations by name using the SEARCH key.

Using One Touch Keys for Selecting Functions & Programming

You will also use One Touch keys for selecting special transmission and reception functions, obtaining reports and programming. To select a function from the One T ouch keypad, press the SELECT FUNCTION key, then press the corresponding One Touch key.
1 DELAYED TX Key: Using this key sends a fax at a later
time and date, which you can specify for up to three days later.
2 PRINT OPERATION Key: Using this key prints out a
confidential received document stored in the memory of your confidential personal box number after entering your 4-digit password.
If memory reception mode is set on your machine, use this key to print faxes that have been received in memory. Also, use this key to print any bulletin polling messages that have been stored in memory.
Note: Changing the answering mode of your machine automatically prints out any non-confidential faxes that have been received into memory.
3 CONF TX Key: Using this key sends a confidential
document to a personal mailbox (a memory storage area) in the receiving machine.
4 RELAY INIT TX Key: Using this key sets up a relayed fax
transmission. During a relayed fax transmission, your machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines.
5 POLLING Key: Using this key sets your machine to scan
and store documents in memory, then wait for another fax machine to call and request a document to be sent (polling transmission).
When no document is loaded on the document table, using this key calls another fax machine and requests it to send the documents it has loaded into memory (polling reception).
6 REPORT PRINT Key: Using this key manually prints
reports from your machine.
7 COUNTER DISPLAY Key: Your machine keeps track of
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OKIOFFICE 84
the number of pages it has printed and scanned. Using this key checks the print counters of your machine and resets the drum counter of your machine after replacing the image drum unit.
8 LOCATION PROG Key: Using this key programs One
Touch keys, AUTO DIAL numbers and groups into your machine.
9 USER PROG Key: Using this key allows you to
program identification information of your machine; set the clock of your machine; set up mail boxes for confidential message reception; change your fax the function settings and dial parameters; program passwords for printing messages stored in memory and to restrict the use of your machine.
10 PRINTER CLEANING Key: Using this key prints a
cleaning page for clearing any accumulated toner from the image drum of your machine.

Signal T ones

Y our machine emits a n umber of sounds to inform you of specific conditions.
Key Select Tone: This is a short beep that occurs each time you press a key.
Error Tones: If you press a wrong or inappropriate key, your machine will emit three short beeps. If your machine experiences a problem during communications, it will emit three long beeps.
Press the STOP key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem by pressing the COPY key twice with no documents loaded.
Voice Request Tone: During a fax session, either you or the person at the remote fax machine can initiate a voice request. When the person at the remote fax machine either initiates or answers your voice request, your machine emits a repetitive warbling sound.
End of Session Tone: At the end of e very successful fax session, your machine emits a short beep to inform you that there were no errors or problems in the communication.
Off-Hook Alarm Tone: If your machine is equipped with a handset and if the handset is left off the hook, your machine will emit an intermittent warbling sound. To turn off the sound, hang up the handset or press the STOP key.
User’ s Guide 19

INSTALLATION

Getting Started

To install your new machine, follow the instructions from Unpacking to Setting the Fax Identification. Y ou m ust complete these steps for your machine to operate properly.
If you have purchased an option package for your machine, refer to the documentation you received with that option.
Where to Install Your Machine
1. Install your machine in a dust-free location away from direct sunlight.
2. Allow several centimetres on each side of the machine to ensure adequate ventilation.
3. Make sure that both power and telephone outlets are available nearby.
4. Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 10 °C and 32 °C.

Unpacking

Component Identification and remove the contents from the carton placing them on a sturdy surface.
1. Fax machine unit
2. Toner cartridge
3. Image drum unit (inside facsimile unit)
4. Power cable
5. Telephone line cable
6. Paper tray/Copy stacker
7. Document tray
8. Document stacker
9. MFP software on CD-ROM disk
10. This Instruction manual
Note: A telephone handset, handset cradle and handset cable may also be included. If any items are missing, notify your dealer immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine.
Caution: Do not ship the machine with the image drum unit and toner cartridge installed. Refer to Shipping the Machine later in this user’s guide.
Before you begin, make sure that all items listed below are included in your package. Refer to the illustrations in
20
OKIOFFICE 84
Setting Up Your Machine

Installing Paper Trays & Stackers

1. Slot the tabs of the paper tray/copy stacker into the rearmost slots in the top of the machine until the tabs lock into place.
2. Insert the document tray into the long horizontal slot on the top of the unit until it locks into place.
3. Slot the tabs of the document stacker into the slots at the front of the machine until the tabs lock into place.

Installing T oner Cartridge

1. Carefully remove the protective sheet from the document feeder.
2. Open the top cover.
3. Grasp the control panel. Pull upward and toward you until the control panel releases, then swing it out of the way.
Caution: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.
User’ s Guide 21
4. Lift the image drum unit out and keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum.
5. Carefully remove the protective sheet from the image drum unit.
6. Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted
correctly as shown. Then press down firmly on both ends of the image drum until it snaps into place.
7. Remove the protective plastic cover from the toner well in the image drum unit.
W arning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, refer to the safety instructions at the beginning of this User's Guide.
8. Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.
22
OKIOFFICE 84
Caution: Be careful not to insert the toner cartridge backwards into the image drum unit.
9. With the ridged sides facing up and the coloured lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.
10. Once the toner cartridge is in place, push the coloured lever all the way forward to secure it and release the toner.
12. Close the control panel by pressing down until the cover snaps into place.
Connecting Po wer Cable
Caution: Before connecting power , ensure that the power switch is OFF (“0” is in depressed position)
1. Insert the power cable into the power inlet socket located on the back of the machine.
11. Close the top cover of the machine until it snaps into place.
User’ s Guide 23
2. Connect the unattached end of the power cable into an earthed AC power outlet.
Connecting T elephone Line
1. Insert one end of the telephone cable into the LINE terminal at the back of the machine.
2. Insert the other end of the telephone cable into your wall telephone socket.
3. Switch your machine on using the power switch. The time and current answering mode will appear on the display. Your machine is now in stand-by mode, ready to send or receive faxes.
Note: Now, you can connect either an external telephone or the external handset option for your machine. See the instructions below.

Connecting T elephone , Handset or Answering Machine

1. Insert one end of the telephone cable into one of the two
TEL terminals on the back of the machine.
2. Insert the other end of the telephone cable into the socket in your telephone, handset or answering machine.
Note: To connect both an answering machine and a telephone, first connect your answering machine to your machine and then insert your telephone’s cable into the telephone socket on your answering machine.
Note: You will need to have the TAD mode feature turned on for an answering machine to work with your machine. See Setting the Answ ering Mode later in this user’s guide.

Loading Paper

Your machine can hold up to 100 sheets of standard weight (80 gsm) paper. For best results, use pa per specially made for laser printers or photocopiers.
Your machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your machine (down to 75% of the original length). For example, if a document
24
OKIOFFICE 84
created originally on legal-size paper is received, your machine

Setting the Clock

reduces the received pages to fit on A4 or letter-size paper.
Note: Your machine is set at the factory to use A4 paper . If you intend to use a different paper size, change the 1’ST PAPER SIZE user function setting to match your new paper size. See Programming later in this user’s guide for instructions.
1. Adjust the right paper guide to the width size of your paper.
Follow these instructions to set the time and date on your machine.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key.
3. On the numeric keypad, press 3. The display will show
3:CLOCK ADJUSTMENT3:CLOCK ADJUSTMENT
3:CLOCK ADJUSTMENT
3:CLOCK ADJUSTMENT3:CLOCK ADJUSTMENT YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key. The display will show the currently set date and time.
5. Using the numeric keypad, enter the new date and time.
6. Press the ô YES key to confirm your entry.
2. Remove the paper from its wrapper (up to 100 sheets). Note
7. Press the SELECT FUNCTION key to finish.
the “print side” notice printed on the label. Fan the paper.
3. Insert sheets of paper into the paper tray, print side down.

Setting the Answering Mode

Y our machine has a number of answering modes which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your machine’s stand-by display.
Answering Mode Options
4. Adjust the left paper guide so that it is aligned to the paper width.
Caution: Be sure to grasp the paper tightly to avoid slipping of the uppermost sheet of paper.
User’ s Guide 25
The answering mode which is best for you will vary depending on how you use your machine and what external telephone devices are connected to it. Read through the answering modes listed here, then follow the instructions below.
Auto Receive Mode [
FAXFAX
FAX]: If your machine is connected to a
FAXFAX
telephone line reserved only for fax communications, use the Auto Receive mode. Your machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages.
Manual Receive Mode [
TELTEL
TEL]: If you use the same line for both
TELTEL
fax and telephone calls and the majority of your incoming calls are telephone calls, then the TEL answering mode is your best choice. Each time someone calls, your machine rings like a telephone. You can answer from either an external handset or from an external telephone connected to your machine. If you pick up the handset and hear fax machine tones (normally a short peep every three seconds), press the START key to receiv e the fax. If you do not answer the phone and someone tries to send you a fax message, your machine will not accept it.
Note: Some older types of fax machines do not send CNG tones and the line may be silent when you answer a call in TEL answering mode.
If you answer a call using a telephone connected to the same telephone line, but not connected directly to your machine, you can remotely tell your machine to start fax reception by entering a two digit remote receive number using the telephone keypad. See Remote Receiv e in Programming later in this user’s guide.
T elephone/F ax A uto Switch Mode [
T/FT/F
T/F]: When incoming calls
T/FT/F
are a mixture of fax and telephone calls, your best choice is the Telephone/Fax Auto SW mode. In this mode, your machine
26
detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine will switch to fax mode and receive the message. When the call is a voice call, your machine will ring like a telephone. If you do not answer, your machine will switch back to fax mode to allo w the calling party to manually send a fax.
Note: Only use this mode if the telephone is located close to your machine. After the initial ring, the telephone falls silent, but the machine continues ringing.
Telephone Answering Device Mode [
TADTAD
TAD]: Use this mode if
TADTAD
you have connected an answering machine to your fax machine. When a call is received and is not answered, your answering machine activates and is ready to send out your recorded outgoing message. At the same time, your machine monitors the incoming call to check if the call is a fax or voice call. If the incoming call is a fax call, your machine will receive the fax and no voice message will be recorded on your answering machine. If the incoming call is a voice call, then your machine will not activate and the calling party will be able to leave a voice message on your answering machine.
Note: In some countries, the T elephone Answering De vice mode is normally turned off. To have it turned on, contact your dealer.
Memory Reception Mode [
MEMMEM
MEM]: Use this answering mode if
MEMMEM
you want incoming faxes to be stored in the memory of your machine and not immediately printed. You can then use the PRINT OPERATION function to print out any messages that have been stored in the memory.
OKIOFFICE 84
To prevent any data received from being printed while your machine is in Memory Reception Mode, you can program a password into your machine. See Creating Memory Password in Programming later in this user’s guide.
PC Receive Mode [
connected to your computer and you have the MFP software installed on your computer, which allows your machine to act as a fax modem. Any incoming fax messages would then be sent directly to your computer for storage and not be printed by your machine or stored in the memory of your machine.

Changing Answering Mode

Follow these instructions to change the answering mode of your machine.
1. Press the AUTO REC key. Your machine displays your current answering mode.
2. Press the AUTO REC key again. Your machine switches to the next answering mode.
3. Continue pressing the AUTO REC key until the answering mode you want appears on the display. After a short pause, your machine programs the new answering mode and returns to stand-by mode displaying the new answering mode setting.
PCPC
PC]: Use this mode when your machine is
PCPC
Machine Identification
The machine uses the information you enter here to identify itself during communications. In most countries programming this information into your machine is a legal requirement. The information you will enter here includes:
TSI/CSI: This is the telephone number of your machine. This number appears on displays and reports of other machines you are communicating with. This number may also be printed at the top of faxes you send to other fax machines.
Sender ID: This is a descriptive title and is usually the location of your machine or the name of your company or office. The Sender ID is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID is also used as your Personal ID, which may appear on displays or reports of other fax machines you are communicating with.
Note: Some fax machines do not print your TSI/CSI on their received pages. To make sure that your TSI/CSI is always printed, you can include your fax number as part of your Sender ID.
Call Back Number: The Call Back Number is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function while you are transmitting to another fax machine and no one is there to answer, your machine will automatically send a co ver letter with a call back message. The call back message is printed on a separate
User’ s Guide 27
sheet with the message “Please call back” and a telephone number where you can be reached. The call back number entered here is the number that appears on the call back message.
Setting Machine Identification
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. On the numeric keypad, press 4. The display shows:
4:SYSTEM DATA PRG4:SYSTEM DATA PRG
4:SYSTEM DATA PRG
4:SYSTEM DATA PRG4:SYSTEM DATA PRG YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key. The display shows:
NO=<TSI/CSI>NO=<TSI/CSI>
NO=<TSI/CSI>
NO=<TSI/CSI>NO=<TSI/CSI> ID=<SENDER ID>ID=<SENDER ID>
ID=<SENDER ID>
ID=<SENDER ID>ID=<SENDER ID>
5. After the display clears, enter the full telephone number of your machine using the numeric keypad up to twenty characters.
Note: Use the HYPHEN or 8/+ One Touch key to enter a “+” character before the number, which is a generally recognised method of indicating the international access code before the country dialling code. The 9/SPACE One Touch key is used to enter spaces in a number.
6. Press the START key to save your entry.
7. Enter your Sender ID. This is a descriptive title up to 32 characters long. Refer to the instructions below.
28
To Do This Use
Enter numbers Numeric keypad. Press once for each Enter spaces SPACE One Touch key
Enter hyphens HYPHEN key Enter alpha characters Locate the character you want on the
Enter a unique Press the 0/UNIQUE key repeatedly until character the character you want appears. The
Enter next character. Press the NO õ key to move the cursor to Move the cursor to
make corrections.
number required.
numeric keypad. Press that key repeatedly until the character appears.
following characters are available: ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
the next position for the next character.
ô
YES and NO õ keys.
8. Press the START key to save your entry. The display shows:
NO=<CALL BACK NO.>NO=<CALL BACK NO.>
NO=<CALL BACK NO.>
NO=<CALL BACK NO.>NO=<CALL BACK NO.>
9. After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters.
Note: Use the HYPHEN or 8/+ One Touch key to enter a “+” character before the number, which is a generally recognised method of indicating the international access code before the country dialling code. The 9/SPACE One Touch key is used to enter spaces in a number.
10. Press the START key to save your entry.
11. Press the SELECT FUNCTION key to finish.
OKIOFFICE 84

Setting Language

Connecting to a PBX

Your machine comes with two languages installed, which appear on the display and in reports. Follow the instructions below to switch languages.
Note: Your dealer may be able to provide you with additional languages.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO.[ ]FUNCTION NO.[ ]
FUNCTION NO.[ ]
FUNCTION NO.[ ]FUNCTION NO.[ ] ENTER 01-28ENTER 01-28
ENTER 01-28
ENTER 01-28ENTER 01-28
4. Using the numeric keypad, enter 14. This display shows:
14:USER LANGUAGE14:USER LANGUAGE
14:USER LANGUAGE
14:USER LANGUAGE14:USER LANGUAGE [****] YES ([****] YES (
[****] YES (
[****] YES ([****] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [****] indicates which language your machine is already using.
5. Press the NO õ key to switch to the other installed language.
6. To accept the language change, press the ô YES key.
7. Press the SELECT FUNCTION key to finish.
A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX.
If you are connecting your machine to a PBX, follow the instructions below. These setting changes allow your machine to identify your PBX’s outside line dial prefix digits in the numbers that you program or dial in your machine. After it dials the prefix digits, your machine will wait until it sees that an outside line is available before dialling the rest of the number.
Caution: In some countries you may require service assistance to make these changes. Also, some PBX installations may require additional adjustments to your machine. If you continue to have difficulty with fax communication after following these steps, contact your dealer.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. On the numeric keypad, press 2. The display shows:
2:DIAL PARAMETER2:DIAL PARAMETER
2:DIAL PARAMETER
2:DIAL PARAMETER2:DIAL PARAMETER YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key until the display shows:
User’ s Guide 29
PBX LINEPBX LINE
PBX LINE
PBX LINEPBX LINE [OFF] YES ([OFF] YES (
[OFF] YES (
[OFF] YES ([OFF] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
5. Press the NO õ key. The display changes to:
PBX LINEPBX LINE
PBX LINE
PBX LINEPBX LINE [ON] YES ([ON] YES (
[ON] YES (
[ON] YES ([ON] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the ô YES key until the display shows:
DIAL PREFIXDIAL PREFIX
DIAL PREFIX
DIAL PREFIXDIAL PREFIX [OFF] YES ([OFF] YES (
[OFF] YES (
[OFF] YES ([OFF] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
7. Press the NO õ key. The display changes to:
DIAL PREFIXDIAL PREFIX
DIAL PREFIX
DIAL PREFIXDIAL PREFIX [ ] ENTER 4DIGITS[ ] ENTER 4DIGITS
[ ] ENTER 4DIGITS
[ ] ENTER 4DIGITS[ ] ENTER 4DIGITS
8. Using the numeric keypad, enter the number you normally dial from your PBX to obtain an outside line.
9. Press the 9/SPACE One Touch key until the display changes.
10. Press the ô YES key.
11. Press the SELECT FUNCTION key to finish.
Note: The DIAL PREFIX number for your PBX LINE must be included in all outside telephone numbers you program into your machine or dial with the numeric keypad.
Note: T o later turn of f the PBX LINE and DIAL PREFIX functions, follow Steps 1-7 above. At Step 8, press the 9/ SPACE key four times, then continue with Steps 10 - 11.

MFP Function

30
OKIOFFICE 84

DIAL DIRECTORIES

Programming One Touch Keys

Note: To find One Touch keys which are not yet programmed, you may repeatedly press the SEARCH key.
Note: If all your One Touch keys are programmed, searching automatically looks for the first unassigned A UTO DIAL number .
1. Press the SELECT FUNCTION key, then press the LOCATION PROG One Touch key. The display shows:
LOCATION PROGRAMMINGLOCATION PROGRAMMING
LOCATION PROGRAMMING
LOCATION PROGRAMMINGLOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
2. Press a One Touch key to program and the display briefly shows:
NO=<FAX NO.>NO=<FAX NO.>
NO=<FAX NO.>
NO=<FAX NO.>NO=<FAX NO.> ID=<LOCATION ID>ID=<LOCATION ID>
ID=<LOCATION ID>
ID=<LOCATION ID>ID=<LOCATION ID>
or a previously programmed fax number and location ID.
3. Enter the main fax number as follows:
To Do This Use
Enter numbers Numeric keypad. Enter spaces 9/SPACE One Touch key Enter hyphens (i.e. to HYPHEN key wait for dial tone) Enter pauses (i.e. to wait PAUSE key for outside line) Add a switch from pulse * /Tone key to tone dialling for part of the call Move the cursor to make corrections.
ô
YES and NO õ keys.
4. Press the START key.
5. Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below.
To Do This Use
Enter numbers Numeric keypad. Press once for each Enter spaces 9/SPACE One Touch key
Enter hyphens HYPHEN key Enter alpha characters Locate the character you want on the
Enter a unique Press the 0/UNIQUE key repeatedly until character the character you want appears. The
Enter next character. Press the NO õ key to move the cursor to Move the cursor to
make corrections.
number required.
numeric keypad. Press that key repeatedly until the character appears.
following characters are available: ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
the next position for the next character.
ô
YES and NO õ keys.
6. Press the START key. The display shows:
User’ s Guide 31
NO=<OR LOCATION>NO=<OR LOCATION>
NO=<OR LOCATION>
NO=<OR LOCATION>NO=<OR LOCATION>
7. Enter the alternate fax number. Refer to the instructions following Step 3.
8. Press the START key to finish programming the One Touch key. The display shows:
LOCATION PROGRAMMINGLOCATION PROGRAMMING
LOCATION PROGRAMMING
LOCATION PROGRAMMINGLOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
9. To continue programming One Touch keys, go back to Step 2. If you are finished programming, press the SELECT FUNCTION key.
10. Lift off the plastic cover above the One Touch label. Using a pencil, write in the name for your newly programmed One Touch key. Replace the cover.
Note: If you want to delete any programming for a One T ouch ke y, follow Steps 1 - 2. At Step 3 press the 9/SPACE key until the number is deleted, then continue with Steps 8 - 10.

One T ouch Parameters

If you are experiencing problems communicating with a remote location in a very noisy telephone area, set up a One Touch key for that location and try turning Echo Protection on or lowering the transmission fax speed/rate for that One Touch key.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO [ ]FUNCTION NO [ ]
FUNCTION NO [ ]
FUNCTION NO [ ]FUNCTION NO [ ] ENTER 01-28ENTER 01-28
ENTER 01-28
ENTER 01-28ENTER 01-28
4. Using the numeric keypad, enter 28. The display shows:
28:ONE TOUCH PARAM28:ONE TOUCH PARAM
28:ONE TOUCH PARAM
28:ONE TOUCH PARAM28:ONE TOUCH PARAM YES (OT) NO (YES (OT) NO (
YES (OT) NO (
YES (OT) NO (YES (OT) NO (
àà
à
àà
))
)
))
5. Press the One Touch key for the location whose settings you want to change. The display shows:
ECHO PROTECTIONECHO PROTECTION
ECHO PROTECTION
ECHO PROTECTIONECHO PROTECTION [OFF] YES ([OFF] YES (
[OFF] YES (
[OFF] YES ([OFF] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the NO õ key to switch Echo Protection on.
7. Press the ô YES key to confirm your selection. The display shows:
FAX SPEEDFAX SPEED
FAX SPEED
FAX SPEEDFAX SPEED [14.4K] YES ([14.4K] YES (
[14.4K] YES (
[14.4K] YES ([14.4K] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key to confirm the fax speed, or press the NO õ key until the desired fax speed is selected.
9. Press the ô YES key to confirm your selection. The display shows:
28:ONE TOUCH PARAM28:ONE TOUCH PARAM
28:ONE TOUCH PARAM
28:ONE TOUCH PARAM28:ONE TOUCH PARAM YES (OT) NO (YES (OT) NO (
YES (OT) NO (
YES (OT) NO (YES (OT) NO (
àà
à
àà
))
)
))
10. Press the SELECT FUNCTION key to finish.
32
OKIOFFICE 84
Note: Should you later change the location the One T ouch key is used for , then remember to switch Echo Protection off and reset the transmission fax speed/rate to 14.4K, if necessary.

Chain Dialling

Each fax number that you enter or program into your machine can be up to 32 digits long. If you need to dial a number which is longer than 32 digits, then you can use the chain dial feature.
To create a chain dial number, program the first 31 digits of the number into a One Touch key or AUTO DIAL number. Then press the 8/+ One Touch key to make this a chain dial number. Next, program the rest of the number into another One Touch key or AUTO DIAL number. You can, if so desired, leave the second part of the number unprogrammed and enter it manually on the numeric keypad.
To use a chain dial number, select the One Touch key or AUTO DIAL number programmed with the first part of the chain dial number. The display will show PRESS OT/AD/SRCH KEY. Then select the One Touch key or AUTO DIAL number programmed with the second part of the chain dial number. If the second part of the chain dial number was not programmed, enter it manually on the numeric keypad. Press the START key to begin sending the fax.

Programming AUTO DIAL Numbers

Your machine has 70 AUT O DIAL numbers available for quick, two-digit selection and dialling. For each AU TO DIAL number , you can enter a fax number up to 32 digits long and a Location ID (name) up to 15 characters long.
Note: To find AUTO DIAL numbers which are not yet programmed, you may repeatedly press the SEARCH key .
1. Press the SELECT FUNCTION key, then press the LOCATION PROG One Touch key. The display shows:
LOCATION PROGRAMMINGLOCATION PROGRAMMING
LOCATION PROGRAMMING
LOCATION PROGRAMMINGLOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
2. Press the AUTO DIAL key.
3. Using the numeric keypad, enter a 2-digit number (01-70) for the AUTO DIAL number you want to program.
4. The display briefly shows:
NO=<FAX NO.>NO=<FAX NO.>
NO=<FAX NO.>
NO=<FAX NO.>NO=<FAX NO.> ID=<LOCATION ID>ID=<LOCATION ID>
ID=<LOCATION ID>
ID=<LOCATION ID>ID=<LOCATION ID>
or a previously programmed fax number and location ID.
5. Enter the fax number. Refer to the instructions below.
To Do This Use
Enter numbers Numeric keypad. Enter spaces 9/SPACE One Touch key Enter hyphens (i.e. to HYPHEN key wait for dial tone) Enter pauses (i.e. to wait PAUSE key for outside line)
User’ s Guide 33
To Do This Use
Add a switch from pulse * /Tone key to tone dialling for part of the call Move the cursor to make corrections.
ô
YES and NO õ keys.
6. Press the START key.
7. Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below.
To Do This Use
Enter numbers Numeric keypad. Press once for each Enter spaces 9/SPACE One Touch key
Enter hyphens HYPHEN key Enter alpha characters Locate the character you want on the
Enter a unique Press the 0/UNIQUE key repeatedly until cha ract er the character you want appears. The
Enter next character. Press the NO õ key to move the cursor to Move the cursor to
make corrections.
number required.
numeric keypad. Press that key repeatedly until the character appears.
following characters are available: ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
the next position for the next character.
ô
YES and NO õ keys.
8. Press the START key to finish programming the AUTO DIAL number. The display shows:
AUTO DIALAUTO DIAL
AUTO DIAL
AUTO DIALAUTO DIAL ENTER 01-70ENTER 01-70
ENTER 01-70
ENTER 01-70ENTER 01-70
34
NO. [ ] NO. [ ]
NO. [ ]
NO. [ ] NO. [ ]
9. To continue programming AUTO DIAL numbers, go back
to Step 3. If you are finished programming, press the SELECT FUNCTION key.
Note: If you want to delete any programming for a AUTO DIAL key , follo w Steps 1 - 4. At Step 5, press the 9/SP A CE
key until the number is deleted, then continue with Steps 8 - 9.

Programming Groups

Once you have programmed some One Touch keys or AUTO DIAL numbers, you can then program these numbers into groups
to allow you to send the same fax to multiple locations. You can program up to 5 groups using a maximum of 80 numbers for all 5 groups into your machine.
1. Press the SELECT FUNCTION key, then press the LOCATION PROG One Touch key. The display shows:
LOCATION PROGRAMMINGLOCATION PROGRAMMING
LOCATION PROGRAMMING
LOCATION PROGRAMMINGLOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
2. On the numeric keypad, press the # key. The display shows:
GROUP SETTING [ ]GROUP SETTING [ ]
GROUP SETTING [ ]
GROUP SETTING [ ]GROUP SETTING [ ] ENTER 1 - 5ENTER 1 - 5
ENTER 1 - 5
ENTER 1 - 5ENTER 1 - 5
3. Using the numeric keypad, enter the group number (1-5) you want to program.
4. The display shows the number of your current group and
SELECT LOC.(S)SELECT LOC.(S)
SELECT LOC.(S)
SELECT LOC.(S)SELECT LOC.(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
OKIOFFICE 84
You can now add a location to your group (or delete a location from it). Refer to the instructions below.
To Do This Use
Add a One Touch Press the One Touch key. location Press START to add it to the group. Add AUTO DIAL location Press AUTO DIAL. Enter the 2-digit Auto
Delete One Touch Press the One Touch key. Press STA RT location to delete it from the group. Delete AUTO DIAL Press the AUTO DIAL key. Enter the 2-digit location AUTO DIAL number. Press START to
Search for a location Press the Search key continuously until by name to add the location you want appears. Press or delete START to add it to the group. Press
Dial number. Press START to add it to the group.
delete it from the group.
START to delete it.
5. After you have completed your selection (by pressing
START key), the display again shows:
SELECT LOC.(S)SELECT LOC.(S)
SELECT LOC.(S)
SELECT LOC.(S)SELECT LOC.(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
Continue to add or delete locations from your group. Each group can contain up to a maximum of all of the One Touch and AUTO DIAL locations available on your machine.
6. When you are finished programming your group, press the
NO õ key. The display shows:
LOCATION PROGRAMMINGLOCATION PROGRAMMING
LOCATION PROGRAMMING
LOCATION PROGRAMMINGLOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)
ENTER (SRCH, OT, A/D, #)ENTER (SRCH, OT, A/D, #)
7. To program another group, go back to Step 2. If you are finished, press the SELECT FUNCTION key.
Note: After programming a group, you can check the locations programmed into the group by carrying out Steps 1 - 3. At Step 4, repeatedly press the START key to view all the programmed locations. To delete a loca tion, press the NO õ key.
Note: The locations programmed into groups can be printed. See Telephone Directory in Reports later in this user’ s guide.
User’ s Guide 35

BASIC OPERATIONS

Preparing Documents

• Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best.
• Do not send documents which are not rectangular.
• Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.
• If you are not sure how a document will fax, try making a copy first on your machine (load the document face down and press the COPY key).
• If your documents are very creased, torn, or crinkled, make a copy on a photocopier and send the copy instead. You can also use a photocopier to enlarge or reduce documents before sending.

Document Size

All documents must have a minimum width of 148 mm and a minimum length of 128 mm. Documents cannot be wider than 216 mm or longer than 356 mm.
Note: If you often have documents longer than 356 mm, your dealer may be able to adjust your machine to scan and transmit documents up to 1500 mm in length. Please be aware that adjusting the length setting to 1500 mm cancels detection of multiple document misfeeds.

Multiple Page Documents

Your machine can scan paper with a base weight between 50 gsm and 105 gsm. You can load up to 20 sheets of standard 80 gsm paper (e.g. photocopier paper) at the same time. If you use a heavier paper, you can load up to 15 sheets. For very heavy paper, manually load sheets and send pages sheet-by-sheet.
When loading several pages for transmission, paper thickness should be between 0.08 mm and 0.13 mm. For single page transmission, paper thickness can be between 0.06 mm and 0.15 mm.

Loading Documents

To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time.
Note: You can load and prepar e to transmit a document while your machine is still sending or receiving another message (as long as the document feeder is clear). To do this, load the document, select your location and press the START key. Your document will be scanned into memory and sent when the current communication ends.
36
OKIOFFICE 84
1. Adjust the document guides to the width of the paper you are using.
2. Neatly stack your documents, then insert them face down into the document feeder. If necessary, readjust the document guides for a snug fit.
3. Your machine will grip the documents and pull the bottom page into the machine.
Document Type Resolution to Use
Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of grey PHOTO
5. If necessary, use the Type of Original or NO õ key to set the level of contrast in your document.
Document Type Contrast to Use
Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK
6. Your documents are now ready for faxing or copying.

Sending Fax to Single Location

1. Load your documents.
2. Select a location. Refer to the instructions below.
To Dial Using Do This
One Touch key Press the One Touch key. AUTO DIAL number Press the AUTO DIAL key, then enter the
two digit AUTO DIAL number on the numeric keypad.
Numeric keypad Dial as you would on a normal telephone.
If you make a mistake, press the ô YES key to go back and re-enter the number.
External telephone Pick up the handset of your external
telephone and dial the number of the machine you wish to transmit to. If the receiving fax machine is in automatic reception mode, you will hear a high­pitched tone. If a person answers the phone, ask them to press the START key on their fax machine.
3. If necessary, press the START key to begin the transmission.
Refer to the table below to understand some of the messages you may see during a typical fax transmission.
User’ s Guide 37
Message Explanation
(location) The Personal ID or TSI/CSI of the remote
location. If this is not programmed in the remote location, the Location ID or telephone number you entered will identify
the location during transmission. DIALLING Your machine is dialling the number. CALLING The line is ringing. SENDING Your machine is sending the message. RESULT = OK The fax was sent successfully. COMMUN. ERROR If you see this or another error message, a
problem occurred during the
communication. Tr y resending the fax.
Refer to Problem Solving for assistance.

Real-Time Dialling

Normally , your machine dials the entire number of the location you have selected at one time. Occasionally , it may be necessary to dial numbers in real time (one digit at a time).
If your machine is equipped with a handset, you can dial in real time by picking up the handset or press the HOOK/V. REQUEST key .
Note: Real-time dialling with use of the HOOK/V. REQUEST key is not available in some countries.

Search Key Dialling

If you are not sure which One T ouch k ey or A UT O DIAL number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your machine.
1. When selecting locations, press the SEARCH key. The
display will show
SEARCH AUTO-DIALSEARCH AUTO-DIAL
SEARCH AUTO-DIAL
SEARCH AUTO-DIALSEARCH AUTO-DIAL ENTER 1’ST CHARENTER 1’ST CHAR
ENTER 1’ST CHAR
ENTER 1’ST CHARENTER 1’ST CHAR
..
.
..
2. Repeatedly press the SEARCH key to look through the
entire list of locations in alphabetical order, or locate the letter you want on the numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter.
38

Redialling

If the line is busy or if there is no answer, your machine waits and then automatically redials the number. Also, if your machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again. You can redial a number manually at any time by pressing the REDIAL key.

Confirming Results

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your machine’s display. T o pr int the report, press the COPY key a second time. See Reports for more information.
OKIOFFICE 84

Stopping a T r ansmission

To stop a transmission while it is in progress, follow the instructions below.
1. Press the STOP key twice. The display will show
STOPPEDSTOPPED
STOPPED
STOPPEDSTOPPED
2. If documents are stuck part way through the document
feeder, you may see the following message on the display.
RELOAD DOCUMENTRELOAD DOCUMENT
RELOAD DOCUMENT
RELOAD DOCUMENTRELOAD DOCUMENT
Press the STOP key again. Your machine feeds the document the rest of the way through the document feeder.
Note: If your machine cannot feed your document through the document feeder, refer to Problem Solving.

Receiving Faxes Manually

Your machine receives faxes automatically unless the machine has been set to the manual receive [TEL] mode. If your machine is set to the manual receive [TEL] mode, follow the instructions below .
1. When your telephone or fax machine rings, pick up the
telephone handset. If the call is a voice call, start speaking to the caller.
2. If the call is a fax call, or if a person wishes to fax you a
document after having a conversation, press the START key and hang up the handset.
Note: You can also tell your machine to start fax reception by entering your 2 digit code for remote receive using your telephone keypad. Refer to Remote Receive.
3. After you receive the fax, a long beep tells you that the reception was successful.

Receiving Faxes in Memory

Your machine automatically receives messages into memory and does not immediately print them in the following situations.

Memory Reception

When your machine has been set to Memory Reception mode [MEM], any received faxes are stored in the memory of your machine and are not automatically printed. The display shows MSG. IN MEMORY if any faxes have been received during memory reception mode.

When you change the reception mode of your machine, any non-confidential fax messages stored in memory are automatically printed.
If you want to print any fax messages stored in memory without changing the reception mode, carry out the following:
1. Press the SELECT FUNCTION key.
User’ s Guide 39
2. Press the PRINT OPERATION One Touch key. The display
shows:
PRINT MEMORY MSG?PRINT MEMORY MSG?
PRINT MEMORY MSG?
PRINT MEMORY MSG?PRINT MEMORY MSG? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
3. Press the ô YES key. The stored message begins printing.
Note: If a memory reception password has been set, you will have to enter this password to print any messages stored in memory. See Creating Memory Password in Programming
4. When all messages have been printed, your machine automatically returns to memory reception mode.

No Paper Reception

When your machine has run out of paper, a NO PAPER, REPLACE PAPER message appears on the display. Your
machine continues to receive faxes into memory when it has run out of paper. Your machine automatically prints out any messages received in memory when the paper is replaced and the STOP key is pressed.

No T oner Reception

When your machine is running low on toner , it displays a TONER LOW, REPLACE TONER CART. message. Rather than risk
printing an unreadable message, your machine automatically receives faxes into memory if user setting 22:NO TONER MEM. RX has been set to on.
40
If your machine has received a message in memory because toner is low , MSG. IN MEMORY, REPLACE TONER CART. appears on the display. T o print out a message stored in memory when toner is low, follow the instructions below.
1. Press the SELECT FUNCTION key.
2. Press the PRINT OPERATION One Touch key. The display
will show
PRINT MEMORY MSG?PRINT MEMORY MSG?
PRINT MEMORY MSG?
PRINT MEMORY MSG?PRINT MEMORY MSG? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
3. Press the ô YES key and stored messages will begin printing.
Note: If a memory reception password has been set, you will have to enter this password to print any messages stored in memory.
Note: Even if you see a TONER LOW message on your machine, you may be able to use the PRINT OPERA TION One Touch key to continue printing faxes, but the print quality cannot be guaranteed. Replace your toner cartridge as soon as possible.

Cancelling Messages Stored in Memory

It is also possible to erase messages received in memory without printing them.
1. After you have followed the instructions to print out
OKIOFFICE 84
messages stored in memory, the display shows:
MSG. IN MEMORYMSG. IN MEMORY
MSG. IN MEMORY
MSG. IN MEMORYMSG. IN MEMORY PRINTINGPRINTING
PRINTING
PRINTINGPRINTING
2. To erase the message instead of printing it, press the STOP key. The display shows:
CANCEL?CANCEL?
CANCEL?
CANCEL?CANCEL? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
3. Press the ô YES key to erase the message from the memory of your machine.

Rejecting Unsolicited Fax Messages

The closed network option allows you to limit the locations your machine can communicate with. Using this function, you can set your machine to refuse to receive any faxes from locations whose telephone numbers are not programmed into your One Touch keys or AUTO DIAL numbers. Use of this function allows you to reject any unsolicited faxes such as advertising.
Note: In some countries, this function cannot be set by the user. Please contact your dealer for assistance.
You can also set your machine not to send faxes to locations whose telephone numbers are not programmed into your One Touch keys or AUTO DIAL numbers.
The available settings are limit reception only (RX), limit both transmission and reception (T/R), and no limitation on transmission or reception (OFF). To use the closed network
function, follow the instructions below.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO.[ ]FUNCTION NO.[ ]
FUNCTION NO.[ ]
FUNCTION NO.[ ]FUNCTION NO.[ ] ENTER 01-28ENTER 01-28
ENTER 01-28
ENTER 01-28ENTER 01-28
4. Using the numeric keypad, enter 08. The display shows:
08:CLOSED NETWORK08:CLOSED NETWORK
08:CLOSED NETWORK
08:CLOSED NETWORK08:CLOSED NETWORK [***] YES ([***] YES (
[***] YES (
[***] YES ([***] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [***] shows the current setting of this function.
5. Press the NO õ key until the setting you want appears in the
display.
6. Press the ô YES key to confirm the new setting.
7. Press the SELECT FUNCTION key to finish.

Po wer F ailures & Memory

If power is interrupted to your machine, the following problems occur:
• Any messages your machine has scanned into memory, but not yet transmitted, are lost.
User’ s Guide 41
• Any messages your machine has received into memory, but not yet printed, are lost.
• If you have loaded documents onto the document feeder of your machine, any dialling or transmission settings are lost.
Your machine prints a power outage report to inform you of a power failure. Use this report to determine which received messages you may have lost and which transmissions you may have to resend. Refer to Reports for more information.

Making Copies

Your machine can also be used to make copies. You can make up to 50 copies at one time. Y our machine automaticall y makes all copies in FINE mode. EX.FINE and PHOTO mode can be selected manually by pressing the ô YES key.
1. Load your documents.
2. Press the COPY key. The display shows:
PRG. NO. OF COPIESPRG. NO. OF COPIES
PRG. NO. OF COPIES
PRG. NO. OF COPIESPRG. NO. OF COPIES [1SETS] ENTER 1 - 50[1SETS] ENTER 1 - 50
[1SETS] ENTER 1 - 50
[1SETS] ENTER 1 - 50[1SETS] ENTER 1 - 50
If you want to make just one copy, you are finished. Your machine waits a moment, then begins copying.
3. To make multiple copies, enter the number of copies you want to make on the numeric keypad. Then press the COPY key again. Your machine begins making the required number of copies.

Making Copies Using Manual Paper F eeder

The manual paper feeder of your machine allows you to make copies on a different type of paper than what is normally kept in the paper tray of your machine. To make copies using the manual paper feeder, follow the instructions below.
1. Load your documents.
2. Insert a sheet of paper, printing side up, into the manual paper feeder slot until you feel the machine grab hold of the paper.
3. Press the COPY key.
Note: It is recommended to make single copies only when using the manual paper feed slot. This will prevent any possible paper feed jams from occurring.

Using Voice Request

The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the sender or receiver of the fax can initiate a voice request.
42
OKIOFFICE 84
If you are sending a fax, you can answer a voice request only after all pages have been transmitted. If you are receiving a fax, you can answer a voice request after reception of each page.
You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled.
Note: Y ou will need to ha ve either an a ttached handset or an external telephone to use the voice request function.

Initiating V oice Request

1. During a fax communication, press the HOOK/V. REQUEST key.
2. When the other party answers your request, your machine emits a repetitive warbling sound. The display shows:
LIFT HANDSET ANDLIFT HANDSET AND
LIFT HANDSET AND
LIFT HANDSET ANDLIFT HANDSET AND PRESS VOICE REQUESTPRESS VOICE REQUEST
PRESS VOICE REQUEST
PRESS VOICE REQUESTPRESS VOICE REQUEST
3. Lift your handset and press the HOOK/V. REQUEST key.
Note: If you press your HOOK/V. REQUEST key to initiate a voice request during transmission, but no one is there to answer, your machine automatically sends a call back message to the remote site giving a telephone number where you can be reached.
Note: A call back message is only sent if you have programmed a call back number into your machine. Refer to Setting Fax Identification.
Note: To be able to initiate a voice request during transmission, user function 17:MEM./FEEDER SW. must be set to FEED and 25:INSTANT DIALLING must be set to OFF. Iniatiating a voice request during reception, the setting of these user functions are ignored.

Answering V oice Request

1. Lift your handset and press the HOOK/V. REQUEST key.
User’ s Guide 43

ADVANCED OPERATIONS

Sending Faxes to Multiple Locations and/or Groups

If you want to send the same fax to more than one location, carry out the following steps:
1. Load your document.
2. Select your first group or location as follows. The next group or individual location must be selected within three seconds.
Select Location Using Do This
A group Press the AUTO DIAL key and then #
key in the numeric keypad. Then enter the code number of the group you want to use.
One Touch key Press the One Touch key. If display
asks for confirmation of your selection, press the START key.
AUTO DIAL number Press AUTO DIAL key, then enter
two digit AUTO DIAL code number on the numeric keypad. If display asks for confirmation of your selection,
press the START key. A number dialled on Dial as you would on a normal the numeric keypad telephone and press the START key.
Note: If you want to send a fax to groups and individual locations, the groups must be selected first.
44
3. When selecting another group, do not press the AUTO DIAL key, but immediately press the # key and enter the
code number for the next group you want to select.
4. Repeat Steps 2 to 3 until you have finished selecting groups and individual locations.
Note: Up to ten fax locations can be entered using the numeric keypad.
5. When you have finished selecting groups and/or individual locations, quickly press the START key and the display changes to:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine then scans your document and begins to transmit to your selected locations.
6. When you have finished selecting your groups and individual locations and you DO NOT press the START key, the display shortly shows:
MULTI LOCATIONMULTI LOCATION
MULTI LOCATION
MULTI LOCATIONMULTI LOCATION ????????????
??????
????????????
Note: ?????? indicates the locations you have selected. If your locations exceed the capacity of the display, then only the first locations are shown on the second line of the display, e.g. #1, 03, *02, 4568; #1 indicates Group 1; 03 indicates One Touch key 03; *02 indicates Auto Dial 02; 4568 are the first four digits of a number entered using the numeric keypad.
OKIOFFICE 84
7. If you want to confirm your entries by printing a report,
press the NO õ key and the display shows:
PRINT ENTRY REPORT?PRINT ENTRY REPORT?
PRINT ENTRY REPORT?
PRINT ENTRY REPORT?PRINT ENTRY REPORT? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Press the ô YES key and your machine prints a report showing the locations you have selected. After printing the report, the display changes to
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
If your entries are OK, press the NO õ key and the display shows:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine then scans your document and begins to transmit to your selected locations.
8. If you do not want to print a report, but want to confirm
your entries, press the NO õ key and the display shows:
PRINT ENTRY REPORT?PRINT ENTRY REPORT?
PRINT ENTRY REPORT?
PRINT ENTRY REPORT?PRINT ENTRY REPORT? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Then press the NO õ key and the display changes to
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
To check your selected locations, press the START key and the display shows the first location you have entered.
????????????
??????
????????????
àà
OK (START) CLEAR (OK (START) CLEAR (
OK (START) CLEAR (
OK (START) CLEAR (OK (START) CLEAR (
à
àà
))
)
))
Note: ?????? indicates the first location entered into your machine.
Keep pressing the START key until you have checked all the locations you have entered until the display again shows:
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
If your entries are OK, press the NO õ key and the display shows:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine then scans your document and begins to transmit to your selected locations.
9. If you want to cancel an entered location when checking locations, press the NO õ key when the display shows:
????????????
??????
???????????? OK (START) CLEAR (OK (START) CLEAR (
OK (START) CLEAR (
OK (START) CLEAR (OK (START) CLEAR (
àà
à
àà
))
)
))
Note: ?????? indicates the location entered into your machine which you may want to cancel.
The displayed location is cancelled and the display shows the next location you have entered. Press the NO õ key each time you want to cancel a location entered into your machine. Press the START key if the displayed location is OK and to move onto the next location you have entered into your machine.
User’ s Guide 45
10. If you want to add another group or location after checking the groups and locations you have entered, select your new group or location when the display shows:
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))

Delayed Sending of Faxes

The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can progr am a delayed transmission to occur at any time on the day of your transmission, or at any time over the next three days.
Note: Sending a delayed fax from your machine does depend on the settings of the user function 17:MEM./
FEEDER SW.
With user function 17:MEM./FEEDER SW. set to FEED and you are sending a delayed fax to a single location, only one delayed fax can be programmed for transmitting. Your document remains on the document feeder after programming the delayed transmission to a single location. This means that you cannot use your machine to send other faxes until your delayed fax has been sent.
With user function 17:MEM./FEEDER SW. set to MEM, a maximum of five individual faxes can be programmed into the memory of your machine for sending at a later date and time. After programming your delayed transmissions to single
locations, your document is scanned into memory to wait for the programmed date and time. This setting allows you to continue to send other faxes from your machine.
If you send delayed faxes to groups and/or individual multiple locations, the setting of 17:MEM./FEEDER SW. is ignored. Delayed faxes are automatically scanned into memory.

Sending Delayed Faxes to Single Locations

1. Load your document.
2. Press the SELECT FUNCTION key.
3. Press the DELAYED TX One Touch key. The display
shows:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [?????] YES ([?????] YES (
[?????] YES (
[?????] YES ([?????] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [?????] indicates today’s da te.
4. Press the ô YES key and go to Step 7 if transmission is to
occur later today. If the transmission is to occur up to three days later, press the NO õ key. The display shows:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [ / ] PRG. DATE 0-9[ / ] PRG. DATE 0-9
[ / ] PRG. DATE 0-9
[ / ] PRG. DATE 0-9[ / ] PRG. DATE 0-9
5. Using the numeric keypad, enter the date on which you wish the transmission to begin. The display changes to:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [??/??] YES ([??/??] YES (
[??/??] YES (
[??/??] YES ([??/??] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
46
OKIOFFICE 84
Note: [??/??] indicates the date you have entered using the numeric keypad.
6. Press the ô YES key. The display shows:
DELAYED TX TIMEDELAYED TX TIME
DELAYED TX TIME
DELAYED TX TIMEDELAYED TX TIME [ / ] PRG. TIME 0-9[ / ] PRG. TIME 0-9
[ / ] PRG. TIME 0-9
[ / ] PRG. TIME 0-9[ / ] PRG. TIME 0-9
7. Using the numeric keypad, enter the time on which you wish the transmission to begin. The display changes to:
DELAYED TX TIMEDELAYED TX TIME
DELAYED TX TIME
DELAYED TX TIMEDELAYED TX TIME [??/??] YES ([??/??] YES (
[??/??] YES (
[??/??] YES ([??/??] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [??/??] indicates the time you have entered using the numeric keypad.
Note: Enter the time using the 24-hour clock, i.e., 8:00 a.m. would be entered as 08:00 and 8:00 p.m. would be entered as 20:00.
8. Press the ô YES key. The display shows:
SELECT LOCATION(S)SELECT LOCATION(S)
SELECT LOCATION(S)
SELECT LOCATION(S)SELECT LOCATION(S)
Select your location as follows.
Select Location Using Do This
One Touch key Press the One Touch key. If display
AUTO DIAL number Press AUTO DIAL key, then enter
A number dialled on Dial as you would on a normal the numeric keypad telephone and press the START key.
asks for confirmation of your selection, press the START key.
two digit AUTO DIAL code number on the numeric keypad. If display asks for confirmation of your selection, press the START key.
Note: If user function 17:MEM./FEEDER SW. has been set to FEED and you are sending a delayed fax to a single location, your document remains on the document feeder until your programmed date and time. This prevents you from sending further faxes until your delayed fax has been sent.
Note: If user function 17:MEM./FEEDER SW. has been set to MEM and you are sending a delayed fax to a single location, your document is scanned into memory. When the programmed date and time is reached, your document is sent.
9. Repeat the above procedure if you want to send another delayed fax. Please note that you can only program a maximum of five delayed transmissions into the memory of your machine.

Sending Delayed F ax es to Groups and/or Multiple Individual Locations

1. Load your document.
2. Press the SELECT FUNCTION key.
3. Press the DELAYED TX One Touch key. The display shows:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [?????] YES ([?????] YES (
[?????] YES (
[?????] YES ([?????] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [?????] indicates today’s da te.
User’ s Guide 47
4. Press the ô YES key and go to Step 7 if transmission is to
occur later today. If the transmission is to occur up to three days later, press the NO õ key. The display shows:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [ / ] PRG. DATE 0-9[ / ] PRG. DATE 0-9
[ / ] PRG. DATE 0-9
[ / ] PRG. DATE 0-9[ / ] PRG. DATE 0-9
5. Using the numeric keypad, enter the date on which you wish the transmission to begin. The display changes to:
DELAYED TX DATEDELAYED TX DATE
DELAYED TX DATE
DELAYED TX DATEDELAYED TX DATE [??/??] YES ([??/??] YES (
[??/??] YES (
[??/??] YES ([??/??] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
).).
).
).).
Note: [??/??] indicates the date you have entered using the numeric keypad.
6. Press the ô YES key. The display shows:
DELAYED TX TIMEDELAYED TX TIME
DELAYED TX TIME
DELAYED TX TIMEDELAYED TX TIME [ / ] PRG. TIME 0-9.[ / ] PRG. TIME 0-9.
[ / ] PRG. TIME 0-9.
[ / ] PRG. TIME 0-9.[ / ] PRG. TIME 0-9.
7. Using the numeric keypad, enter the time on which you wish the transmission to begin. The display changes to:
DELAYED TX TIMEDELAYED TX TIME
DELAYED TX TIME
DELAYED TX TIMEDELAYED TX TIME [??/??] YES ([??/??] YES (
[??/??] YES (
[??/??] YES ([??/??] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
).).
).
).).
Note: [??/??] indicates the time you have entered using the numeric keypad.
Note: Enter the time using the 24-hour clock, i.e., 8:00 a.m. would be entered as 08:00 and 8:00 p.m. would be entered as 20:00.
8. Press the ô YES key and select your first group or location as follows. The next group or individual location must be selected within three seconds.
Select Location Using Do This
A group Press the AUTO DIAL key and then #
One Touch key Press the One Touch key. If display
AUTO DIAL number Press AUTO DIAL key, then enter
A number dialled on Dial as you would on a normal the numeric keypad telephone and press the START key.
key in the numeric keypad. Then enter the code number of the group you want to use.
asks for confirmation of your selection, press the START key.
two digit AUTO DIAL code number on the numeric keypad. If display asks for confirmation of your selection, press the START key.
Note: If you want to send a fax to groups and individual locations, the groups must be selected first.
9. When selecting another group, do not press the AUTO DIAL key, but immediately press the # key and enter the code number for the next group you want to select.
10. Repeat Steps 8 to 9 until you have finished selecting groups and individual locations.
Note: Up to ten fax locations can be entered using the numeric keypad.
11. When you have finished selecting groups and/or individual locations, quickly press the START key and the display changes to:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
48
OKIOFFICE 84
If your entries are OK, press the START key. Your machine then scans your document and begins to transmit to your selected locations.
12. When you have finished selecting your groups and
individual locations and you DO NOT press the START key, the display shortly shows:
MULTI LOCATIONMULTI LOCATION
MULTI LOCATION
MULTI LOCATIONMULTI LOCATION ????????????
??????
????????????
Note: ?????? indicates the locations you have selected. If your locations exceed the capacity of the display, then only the first locations are shown on the second line of the display, e.g. #1, 03, *02, 4568; #1 indicates Group 1; 03 indicates One Touch key 03; *02 indicates Auto Dial 02; 4568 are the first four digits of a number entered using the numeric keypad.
13. If you want to confirm your entries by printing a report,
press the NO õ key and the display shows:
PRINT ENTRY REPORT?PRINT ENTRY REPORT?
PRINT ENTRY REPORT?
PRINT ENTRY REPORT?PRINT ENTRY REPORT? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Press the ô YES key and your machine prints a report showing the locations you have selected. After printing the report, the display changes to
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
If your entries are OK, press the NO õ key and the display shows:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine will then scan your document and begin to transmit to your selected locations.
14. If you do not want to print a report, but want to confirm your entries, press the NO õ key and the display shows:
PRINT ENTRY REPORT?PRINT ENTRY REPORT?
PRINT ENTRY REPORT?
PRINT ENTRY REPORT?PRINT ENTRY REPORT? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Then press the NO õ key and the display changes to
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
To check your selected locations, press the START key and the display shows the first location you have entered.
????????????
??????
???????????? OK (START) CLEAR (OK (START) CLEAR (
OK (START) CLEAR (
OK (START) CLEAR (OK (START) CLEAR (
àà
à
àà
))
)
))
Note: ?????? indicates the first location entered into your machine.
Keep pressing the START key until you have checked all the locations you have entered until the display again shows:
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
If your entries are OK, press the NO õ key and the display shows:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK?
User’ s Guide 49
DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine will then scan your document and begin to transmit to your selected locations.
15. If you want to cancel an entered location when checking
locations, press the NO õ key when the display shows:
????????????
??????
???????????? OK (START) CLEAR (OK (START) CLEAR (
OK (START) CLEAR (
OK (START) CLEAR (OK (START) CLEAR (
àà
à
àà
))
)
))
Note: ?????? indicates the location entered into your machine which you may want to cancel.
The displayed location will be cancelled and the display will show the next location you have entered. Press the NO õ key each time you want to cancel a location entered into your machine. Press the START key if the displayed location is OK and to move onto the next location you have entered into your machine.
16. If you want to add another group or location after checking the groups and locations you have entered, select your new group or location when the display shows:
CHECK LOCATION(S)CHECK LOCATION(S)
CHECK LOCATION(S)
CHECK LOCATION(S)CHECK LOCATION(S) YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (
YES (STR/LOC.) EXIT (YES (STR/LOC.) EXIT (
àà
à
àà
))
)
))
17. If your entries are OK, press the NO õ key and the display shows:
ENTRY IS OK?ENTRY IS OK?
ENTRY IS OK?
ENTRY IS OK?ENTRY IS OK? DIAL (START) CHECK (DIAL (START) CHECK (
DIAL (START) CHECK (
DIAL (START) CHECK (DIAL (START) CHECK (
àà
à
àà
))
)
))
If your entries are OK, press the START key. Your machine
will then scan your document into the memory of your machine and wait until the programmed date and time is reached before sending your message.

Cancelling Delayed Transmission

To cancel a delayed transmission from the document feeder or from memory before it has been sent, follow the instructions below.
1. Press the STOP key. The display shows:
COMMUNICATION CANCELCOMMUNICATION CANCEL
COMMUNICATION CANCEL
COMMUNICATION CANCELCOMMUNICATION CANCEL YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
2. Press the ô YES key. The display shows the Location ID or
telephone number of the first delayed transmission currently loaded in your machine.
????????????
??????
???????????? CANCEL (CANCEL (
CANCEL (
CANCEL (CANCEL (
ßß
) OTHER () OTHER (
ß
) OTHER (
ßß
) OTHER () OTHER (
àà
à
àà
))
)
))
Note: ?????? indicates the location of a delayed transmission to a single location or the first location of a delayed transmission to multiple locations.
Note: If you have programmed standard one-time polling or standard bulletin polling into your machine, the display shows WAITING TO BE POLLED before the delayed transmissions. If this is the case, press the NO õ key first.
3. Press the ô YES key to cancel the delayed transmission
that is displayed. If more than one delayed transmission
50
OKIOFFICE 84
has been programmed into your machine, press the NO õ key until the location of the delayed transmission you want to cancel appears, then press the ô YES key to cancel.

Confidential Faxes

Fax machines are often placed in public places where anyone can look through received faxes. To overcome this, use the confidential fax feature when sending and/or receiving confidential faxes.
Y ou can send and r eceive conf idential faxes to/from other Okifax machines with personal mail boxes. Howe ve r , the International T elecommunications Union (ITU) has now created a worldwide standard that uses ITU sub-addressing to allow fax machines or PC fax software from different manufacturers to send and receive confidential faxes.
When sending confidential faxes, you must know in advance the mail box number, or ITU sub-address, of the recipient you are sending the message to. Ask the person who is recei ving the fax to tell you their mail box number, or ITU sub-address.
A receiving fax machine stores the message in a confidential mail box or ITU sub-address protected by a password and will not print any confidential faxes until the correct password is entered.

Sending Confidential Fax es

1. Load your document.
2. Press the SELECT FUNCTION key.
3. Press the CONF. TX One Touch key. The display will ask
you to enter the number of the confidential mail box, or ITU sub-address, on the receiving fax machine.
4. Using the numeric keypad, enter the number of the confidential mail box, or ITU sub-address, you are transmitting to and press the START key. The display shows:
SELECT LOCATIONSELECT LOCATION
SELECT LOCATION
SELECT LOCATIONSELECT LOCATION
5. Select your location as follows.
Select Location Using Do This
One Touch key Press the One Touch key. AUTO DIAL number Press AUTO DIAL key, then enter
A number dialled on Dial as you would on a normal the numeric keypad telephone.
two digit AUTO DIAL code number on the numeric keypad.
Note: You cannot send a confidential fax to a group or multiple individual locations.
6. Press the START key and your machine will begin sending the fax.
User’ s Guide 51

Receiving Confidential Fax es

Before you can receive confidential faxes, you have to create a confidential or personal mailbox on your machine that is password protected (see below). You then have to tell the person sending the confidential fax your mailbox number.
When your machine receives a confidential fax, it stores the fax in your personal mailbox. Your machine will automatically print a Confidential RX Report to indicate that a confidential fax has been received and is waiting to be printed. Also MSG. IN MEMORY appears on the display after receipt of a confidential fax.

Creating Confidential Mailbox

Create a confidential or personal mailbox on your machine as follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
5. Using the numeric keypad, enter the number (between 1 and 8) of the personal mailbox you want to use and press the ô YES key. The display normally shows:
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the NO õ key until the display shows:
PERSONAL BOX [CONF]PERSONAL BOX [CONF]
PERSONAL BOX [CONF]
PERSONAL BOX [CONF]PERSONAL BOX [CONF] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: If you cannot select [CONF], then the mailbox number you have selected already contains a bulletin polling message. If you get the message ILLEGAL OPERATION, then the mailbox number you have selected already contains a confidential message in memory . Please select another personal box number to use.
7. Press the ô YES key and the display shows:
PRG PASSWORD [ ]PRG PASSWORD [ ]
PRG PASSWORD [ ]
PRG PASSWORD [ ]PRG PASSWORD [ ] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
8. Using the numeric keypad, enter a four digit password and press the ô YES key to confirm your entry. The display again shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
9. Continue to create personal mailboxes or press the SELECT FUNCTION key to finish.
52
OKIOFFICE 84

Closing Confidential Mailbox

Closing a confidential or personal mailbox created on your machine is as follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
5. Using the numeric keypad, enter the number of the personal mailbox you want to close and the display shows:
PERSONAL BOX [CONF]PERSONAL BOX [CONF]
PERSONAL BOX [CONF]
PERSONAL BOX [CONF]PERSONAL BOX [CONF] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox you are trying to close contains messages. You must print any messages before closing the personal mailbox.
6. Press the NO õ key until the display shows:
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
7. Press the ô YES key and the display shows:
DELETE PERSONAL BOXDELETE PERSONAL BOX
DELETE PERSONAL BOX
DELETE PERSONAL BOXDELETE PERSONAL BOX YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key to close the personal mailbox and the
display again shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
9. Continue to close personal mailboxes created on your
machine or press the SELECT FUNCTION key to finish.

Changing Mailbox P assword

Changing the password for a confidential or personal mailbox created on your machine is as follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
User’ s Guide 53
5. Using the numeric keypad, enter the number of the mailbox where you want to change the password and the display shows:
PERSONAL BOX [CONF]PERSONAL BOX [CONF]
PERSONAL BOX [CONF]
PERSONAL BOX [CONF]PERSONAL BOX [CONF] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: If the message ILLEGAL OPERATION is displayed, the personal mailbox where you are trying to change the password contains messages. You must print any messages before changing the password.
6. Press the ô YES key and the display shows:
PRG PASSWORD [XXXX]PRG PASSWORD [XXXX]
PRG PASSWORD [XXXX]
PRG PASSWORD [XXXX]PRG PASSWORD [XXXX] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
7. Using the numeric keypad, enter a new four digit password and press the ô YES key to confirm your entry. The display again shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
8. Press the SELECT FUNCTION key to finish.

Printing Confidential Faxes

Each time your machine receives a confidential fax, it prints a Confidential RX Report telling you which personal box number has received a confidential fax. Printing a confidential fax from a personal box is as follows:
1. Press the SELECT FUNCTION key.
2. Press the PRINT OPERATION One Touch key. The display
shows:
PRINT PERSONAL BOX ?PRINT PERSONAL BOX ?
PRINT PERSONAL BOX ?
PRINT PERSONAL BOX ?PRINT PERSONAL BOX ? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
3. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 0 - 8ENTER 0 - 8
ENTER 0 - 8
ENTER 0 - 8ENTER 0 - 8
4. Using the numeric keypad, enter the number of the personal
box then press the ô YES key. The display changes to:
PRG. PASSWORD [ ]PRG. PASSWORD [ ]
PRG. PASSWORD [ ]
PRG. PASSWORD [ ]PRG. PASSWORD [ ] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
Note: If the personal mailbox you have selected contains no messages, the display shows NO DATA IN MEMORY.
5. Using the numeric keypad, enter your four digit password
then press the ô YES key. The received confidential fax starts printing.
Note: If you want to clear the personal mailbox without waiting for the message to be printed, press the STOP key at this point. The display changes to:
CANCEL?CANCEL?
CANCEL?
CANCEL?CANCEL? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Press the ô YES key and the message is cleared from the personal mailbox.
54
OKIOFFICE 84

Relay Broadcasting

Relay broadcasting is where one fax machine, which is the relay initiating station, sends a document to another fax machine. The receiving fax machine, which is the relay key station, then re-sends (broadcasts) the document to a number of other locations.

Relay Initiating Station

Your machine can act as the relay initiating station which starts the relay broadcast by sending the original documents. Before programming your machine to initiate a relay broadcast, you need to obtain the following information from the operator of the machine you intend to use as a relay key station:
Relay Password: This is the 4-digit relay key word which is programmed into the relay key station.
Relay List Numbers: These 2-digit numbers are the code numbers of locations or groups of locations programmed into the relay key station.

Relay Key Station

The relay key station is the machine which receives the original fax message and then automatically relays or broadcasts the message to other fax machines. For this feature to work, the fax machine operating as a relay key station must be able to broadcast the message to other fax machines.

Relay Broadcast Report

After a relay broadcast is completed, it is possible for the relay key station to send a message back to your machine confirming the success of the relay broadcast. For this function to work, the telephone number of your machine must be programmed into the AUTO DIAL list of your machine with the AUTO DIAL code number 70.

Initiating Relay Broadcast

1. Load your document.
2. Press the SELECT FUNCTION key.
3. Press the RELAY INIT.-TX One Touch key. The display
shows:
RELAY PASSWORD [ ]RELAY PASSWORD [ ]
RELAY PASSWORD [ ]
RELAY PASSWORD [ ]RELAY PASSWORD [ ] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
4. Using the numeric keypad, enter a 4-digit password, which is the same as the relay password programmed into the relay key station.
Note: If you are initiating a relay broadcast to another relay key station, press the NO õ key. Using the numeric keypad, enter the 4-digit password of the other relay key station.
5. Press the ô YES key. The display shows:
REMOTE LIST NO. [ ]REMOTE LIST NO. [ ]
REMOTE LIST NO. [ ]
REMOTE LIST NO. [ ]REMOTE LIST NO. [ ] ENTER 01-99ENTER 01-99
ENTER 01-99
ENTER 01-99ENTER 01-99
User’ s Guide 55
6. Using the numeric keypad, enter a 2-digit number which corresponds to a relay group programmed into the relay key station.
Note: If you are initiating a relay broadcast to another relay group, press the NO õ key . Using the numeric keypad, enter the 2-digit number of the other relay group.
7. Press the ô YES key and the display changes to:
SELECT LOCATIONSELECT LOCATION
SELECT LOCATION
SELECT LOCATIONSELECT LOCATION
..
.
..
8. Select the location of the relay key station as follows:
Select Location Using Do This
One Touch key Press the One Touch key. AUTO DIAL number Press AUTO DIAL key, then enter
A number dialled on Dial as you would on a normal the numeric keypad telephone.
two digit AUTO DIAL code number on the numeric keypad.
9. Press the START key. Your machine will begin sending the fax.

Polling

When you normally send faxes, you load your document into your machine, select a location and, if required, press the ST AR T key to begin sending the document. However, sometimes it is more useful to be able to simply load your document into your machine and set it to wait for the another fax machine to call and collect the document. This is called setting your machine to be polled, or polling transmission. Calling another fax
56
machine to receive documents someone else has loaded into their fax machine is called polling reception.
There are two standards for polling. Standard polling is to an old standard that is used by many, but not all manufacturers and ITU selective polling, which is the latest standard. Your machine supports both standards.
ITU selective polling allows you to retrieve documents from individual mailboxes or ITU sub-addresses from a fax machine that meets the standard for ITU selective polling.

Polling Transmission

1. Load your document.
2. Press the SELECT FUNCTION key.
3. Press the POLLING One Touch Key. The display shows:
BULLETIN POLLBULLETIN POLL
BULLETIN POLL
BULLETIN POLLBULLETIN POLL YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
4. For standard one-time polling, press the NO õ key and your

document is then scanned into the memory of your machine. The message WAITING TO BE POLLED appears on the display.

Note: Standard one-time polling uses the personal mailbox number of 0 to store the document in the memory of your machine. After your machine has been polled and the document has been sent, mailbox 0 is automatically cleared.
OKIOFFICE 84
Note: If you get the message ALREADY EXIST on the display, then mailbox 0 is already in use for standard one-time polling or standard bulletin polling. Either cancel the standard one-time polling or standard bulleting polling or use ITU bulletin polling.
5. For standard bulletin polling, press the ô YES key and the display changes to:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 0-8ENTER 0-8
ENTER 0-8
ENTER 0-8ENTER 0-8
Note: Standard bulletin polling uses the personal mailbox number of 0 to store the document in the memory of your machine. After your machine has been polled and the document has been sent, your document remains in mailbox 0 allowing the document to retrieved more than once.
6. Using the numeric keypad, enter 0 for the personal mailbox you want to use and press the ô YES key. Your document is then scanned into the memory of your machine and the message WAITING TO BE POLLED appears on the display.
Note: If you get the message ALREADY EXIST appearing on the display, then the mailbox 0 is already in use for standard one-time polling or standard bulletin polling. To set up a new standard bulletin polling, you can either cancel the standard one-time polling or standard bulletin polling or use ITU bulletin polling as described below.
7. For ITU bulletin polling, press the ô YES key and the
display changes to:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 0-8ENTER 0-8
ENTER 0-8
ENTER 0-8ENTER 0-8
8. Using the numeric keypad, enter a number between 1 and 8 for the personal mailbox you want to use and press the ô YES key. Your document is then scanned into the memory of your machine and the message BULLETIN MSG. IN MEM appears on the display.
Note: If you get the message ILLEGAL OPERATION appearing on the display, then the personal mailbox you have selected is already in use as a confidential mailbox. Please select another personal mailbox to use.

Note: If you get message OVER WRITE appearing on the display, then the personal mailbox you have selected is already in use for ITU bulletin polling. You can select another personal mailbox to use or over write the bulletin message already in the personal mailbox.

Note: After your machine has been polled and the document has been sent, your document remains in mailbox allowing the document to retrieved more than once.
User’ s Guide 57

Polling Reception

Cancelling Polling Transmission

When carrying out polling reception, the machine you are polling should be able to carry out standard polling transmission or ITU polling transmission.
1. With no documents loaded, press the SELECT FUNCTION
key.
2. Press the POLLING One Touch Key. The display shows:
NO.=< MAIL BOX NO. >NO.=< MAIL BOX NO. >
NO.=< MAIL BOX NO. >
NO.=< MAIL BOX NO. >NO.=< MAIL BOX NO. >
3. Press the START key when the machine you are contacting
supports standard polling.
4. If the machine you are contacting supports ITU polling, using the numeric keypad enter the number of the mailbox or ITU sub-address on the machine you are polling and press the START key. The display changes to:
POLLING RXPOLLING RX
POLLING RX
POLLING RXPOLLING RX SELECT LOCATIONSELECT LOCATION
SELECT LOCATION
SELECT LOCATIONSELECT LOCATION
5. Select the location of the machine you are polling as follows:
Select Location Using Do This
One Touch key Press the One Touch key. AUTO DIAL number Press AUTO DIAL key, then enter
A number dialled on Dial as you would on a normal the numeric keypad telephone.
two digit AUTO DIAL code number on the numeric keypad.
6. Press the START key. Your machine will begin polling the remote machine.
58
Cancelling a standard one-time polling transmission or a standard bulletin polling transmission is as follows:
1. Press the STOP key. The display shows:
COMMUNICATION CANCELCOMMUNICATION CANCEL
COMMUNICATION CANCEL
COMMUNICATION CANCELCOMMUNICATION CANCEL YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
2. Press the ô YES key and the display changes to:
WAITING TO BE POLLEDWAITING TO BE POLLED
WAITING TO BE POLLED
WAITING TO BE POLLEDWAITING TO BE POLLED CANCEL (CANCEL (
CANCEL (
CANCEL (CANCEL (
ßß
) OTHER () OTHER (
ß
) OTHER (
ßß
) OTHER () OTHER (
àà
à
àà
))
)
))
3. Press the ô YES key and the polling transmission is
cancelled.
To cancel an ITU bulletin polling transmission, you have to close the personal mailbox as follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
OKIOFFICE 84
5. Using the numeric keypad, enter the number of the personal
mailbox you want to close and press the ô YES key. The display shows:
PERSONAL BOX [POLL]PERSONAL BOX [POLL]
PERSONAL BOX [POLL]
PERSONAL BOX [POLL]PERSONAL BOX [POLL] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the NO õ key until the display shows:
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
7. Press the ô YES key and the display shows:
DELETE PERSONAL BOXDELETE PERSONAL BOX
DELETE PERSONAL BOX
DELETE PERSONAL BOXDELETE PERSONAL BOX YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key and the personal mailbox is closed.

Printing Bulletin Messages

If you want to check any bulletin messages stored in a personal mailbox, you can print the messages as follows:
1. Press the SELECT FUNCTION key.
2. Press the PRINT OPERATION One Touch key. The display
shows:
PRINT PERSONAL BOX [ ]PRINT PERSONAL BOX [ ]
PRINT PERSONAL BOX [ ]
PRINT PERSONAL BOX [ ]PRINT PERSONAL BOX [ ] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
3. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 0 - 8ENTER 0 - 8
ENTER 0 - 8
ENTER 0 - 8ENTER 0 - 8
4. Using the numeric keypad, enter the number of the personal box then press the ô YES key. Your machine then prints the message stored in the personal mailbox.
Note: Standard one-time polling messages cannot be printed.

Dual Access

The advanced dual access feature of your machine allows you to load and prepare documents for transmission while your machine is sending or receiving another message, or automatically printing reports. This feature increases your productivity and reduces the time you must spend waiting for other operations to finish.

While Sending Fax es

After your machine has finished scanning a document into memory and is transmitting from memory, you can:
• Load another document and prepare it for transmission.
• Continue to load documents as long as there is memory available on your machine. When the first transmission is complete, the next fax is automatically sent.
• Make copies.
User’ s Guide 59

While Receiving Fax es

While your machine is receiving faxes, you can:
• Load another document and prepare it for transmission.
• Continue to load documents as long as there is memory available on your machine. When the first transmission is complete, the next fax is automatically sent.
• Continue to receive faxes while earlier messages are being printed if your machine has been set to memory reception mode.

While Making Copies

While you are making copies with your machine, you can:
• Continue to receive faxes while copies are being printed if your machine has been set to memory reception mode.

While Printing Reports

While your machine is automatically printing reports, you can:
• Continue to receive faxes while reports are being automatically printed if your machine has enough memory available. When the report has finished printing, your received fax message is then printed.
• Continue to load documents as long as there is memory available on your machine. After the report is printed, your fax is automatically sent.
60
OKIOFFICE 84

PROGRAMMING

Customizing Features & Operations

Many features and functions of your machine have settings which can be changed to customize the operations of your machine. Because each country has different regulations, you may not be able to access all of the settings listed below. If you have trouble changing a setting, contact your dealer for assistance.

Viewing Y our Current Settings

Follow these instructions to obtain a configuration report showing your machine’s current settings.
1. Press the SELECT FUNCTION key.
2. Press the REPORT PRINT One Touch key. The display show:
1:ACTIVITY REPORT1:ACTIVITY REPORT
1:ACTIVITY REPORT
1:ACTIVITY REPORT1:ACTIVITY REPORT YES (YES (
YES (
YES (YES (
3. Using the numeric keypad, press 5. The display shows:
5:CONFIGURATION5:CONFIGURATION
5:CONFIGURATION
5:CONFIGURATION5:CONFIGURATION YES (YES (
YES (
YES (YES (
4. Press the ô YES key and the report will begin printing.
5. Press the SELECT FUNCTION key to finish.
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-6)/1-6)
à
/1-6)
àà
/1-6)/1-6)
àà
/1-6)/1-6)
à
/1-6)
àà
/1-6)/1-6)

User Function Settings

User function settings allow you to customize the general operation of your machine. Refer to the list below to determine which settings you may need to change, then refer to Changing User Function Settings to make the change.
Note: Depending on local telephone regulations, some of the following user function settings may not be available.

User Function Settings List

01:MCF. (SINGLE-LOC.)01:MCF. (SINGLE-LOC.)
01:MCF. (SINGLE-LOC.)- This function automatically
01:MCF. (SINGLE-LOC.)01:MCF. (SINGLE-LOC.)
prints a Message Confirmation Report after each single location transmission or polling transmission. Available settings are on and off.
02:MCF. (MULTI-LOC.)02:MCF. (MULTI-LOC.)
02:MCF. (MULTI-LOC.)- This function automatically
02:MCF. (MULTI-LOC.)02:MCF. (MULTI-LOC.)
prints a Broadcast Confirmation Report after each multiple location transmission. Available settings are on and off.
03:ERR. REPORT (MCF.)03:ERR. REPORT (MCF.)
03:ERR. REPORT (MCF.) - This function automatically
03:ERR. REPORT (MCF.)03:ERR. REPORT (MCF.)
prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation. Available settings are on and off.
04:IMAGE IN MCF.04:IMAGE IN MCF.
04:IMAGE IN MCF. - When a Message Confirmation
04:IMAGE IN MCF.04:IMAGE IN MCF.
Report is automatically printed, this function adds a portion of the first page your machine transmitted. This is printed at the bottom of the message confirmation report. Available settings are on and off.
User’ s Guide 61
Note: This image function only becomes effective if user function 17:MEM./FEEDER SW. is set to MEM and/or user function 25:INSTANT DIALLING is set to ON.
05:SENDER ID05:SENDER ID
05:SENDER ID - This function controls the printing of
05:SENDER ID05:SENDER ID
your machine’s Sender ID on the faxes you send. When turned on, your machine’ s Sender ID, date and time will be printed on each page slightly outside the image area of your document. When turned off, your Sender ID, date and time will not be printed. Howe v er, some machines will print your TSI/CSI.
06:MONITOR VOLUME06:MONITOR VOLUME
06:MONITOR VOLUME - This function sets the volume
06:MONITOR VOLUME06:MONITOR VOLUME
your machine uses for telephone line monitoring sounds during dialling. Available settings are low, high and off
07:BUZZER VOLUME07:BUZZER VOLUME
07:BUZZER VOLUME - This function sets the volume of
07:BUZZER VOLUME07:BUZZER VOLUME
the various beep and alarm tones your machine emits during operations. Available settings are low, middle and hig.
08:CLOSED NETWORK08:CLOSED NETWORK
08:CLOSED NETWORK - This function allows you to
08:CLOSED NETWORK08:CLOSED NETWORK
program your machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your machine’s One Touc h keys or AU TO DIAL numbers. Using this function, you can set up a closed network of fax machines. If you do not want your machine to transmit faxes to or receive faxes from locations outside your network, select T/R. If you only want your machine to refuse to receive faxes from outside your network, select RX. Available settings are OFF, T/R and RX
09:TX MODE DEFAULT09:TX MODE DEFAULT
09:TX MODE DEFAULT - This function allows you to
09:TX MODE DEFAULT09:TX MODE DEFAULT
change your machine’s default type of original, transmit and
copy resolution settings. Unless you select otherwise using the Transmit Resolution/ô YES or T ype of Original/NO õ keys, your machine is set to use the STD and NORMAL settings. If you are constantly sending faxes which require some other combination of transmission modes, use this function setting to change the default transmission modes to any other combination of settings. While you are programming, the new default combinations will appear on the LEDs above the Transmit Resolution/ô YES or Type of Original/NO õ key.
10:T/F TIMER PRG.10:T/F TIMER PRG.
10:T/F TIMER PRG. - When set to the telephone/ fax
10:T/F TIMER PRG.10:T/F TIMER PRG.
answering mode, your machine automatically distinguishes between incoming voice and fax calls. If the incoming call is a voice call, your machine will ring to tell you to pick up the handset. If you do not answer, your machine automatically switches back to facsimile mode to allow the calling party to manually send a fax. The T/F TIMER function controls how long your machine waits before switching back to fax mode. Available settings are 20 seconds or 35 seconds
11:RING RESPONSE11:RING RESPONSE
11:RING RESPONSE - This function controls how long
11:RING RESPONSE11:RING RESPONSE
your machine waits before answering an incoming telephone call when your machine is set to auto receive or telephone/fax auto switch answering modes. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds.
Note: If your machine is set to telephone/fax auto switch answering mode, it is recommended that you set ring response to one ring.
62
OKIOFFICE 84
12:DISTINCTIVE RING12:DISTINCTIVE RING
12:DISTINCTIVE RING - Distinctive ringing is a service
12:DISTINCTIVE RING12:DISTINCTIVE RING
offered by some telephone services that allow you to have different numbers on one line, each with its own distinctive ring. In this way, when you get an incoming call, you can identify what number is being called by the ring pattern. Your local telephone service can provide you with more information about this service and if it is available. If available, this service is usually offered as a monthly charge to your normal telephone bill. To use this function, refer to Setting Distinctive Ring.
13:1’ST PAPER SIZE13:1’ST PAPER SIZE
13:1’ST PAPER SIZE - This function allows you to tell
13:1’ST PAPER SIZE13:1’ST PAPER SIZE
your machine what size of paper you are using in the paper tray and manual paper feed of your machine. Available settings are A4, letter, legal 13 and legal 14.
14:USER LANGUAGE14:USER LANGUAGE
14:USER LANGUAGE - This function allows you to switch
14:USER LANGUAGE14:USER LANGUAGE
between the two languages programmed into your machine
15:INCOMING RING15:INCOMING RING
15:INCOMING RING - This function controls the telephone
15:INCOMING RING15:INCOMING RING
ringing sound your machine makes when a call comes in. When this function is set to off, your machine will not ring during incoming calls. When set to on, your machine only rings when set to manual receive mode or 11:RING RESPONSE is set to 5 to 20 seconds (except 1 ring). When set to DRC, your machine rings for each incoming call with the same tone, even if you have function 12:DISTINCTIVE RING set to on. Available settings are on, off and DRC.
Note: DRC is only available if the setting of user function 12:DISTINCTIVE RING is available. Also, when set to OFF, there is no effect on ringer in telephone/fax auto
16:REMOTE RECEIVE16:REMOTE RECEIVE
16:REMOTE RECEIVE - When you receive an incoming
16:REMOTE RECEIVE16:REMOTE RECEIVE
call, this function allows you to remotely tell your machine to switch from telephone to fax mode to receive an incoming fax. To use this function, use the keypad of a handset or an external telephone to enter the code number of remote receive you have programmed into your machine. Available settings are off, 00, 11, 22, 33, 44, 55, 66, 77, 88, 99, ** and ##. This function only works if your telephone system is a tone dialling system.
17:MEM./FEEDER SW.17:MEM./FEEDER SW.
17:MEM./FEEDER SW. - This function controls how your
17:MEM./FEEDER SW.17:MEM./FEEDER SW.
machine normally transmits fax messages to one location. Either scanning the document into memory first and then start dialling, or by transmitting directly from the document feeder after dialling. Available settings are MEM. and FEED.
Note: The setting of 17:MEM./FEEDER SW. only becomes effective if user function 25:INSTANT DIALLING is set to OFF. If 25:INSTANT DIALLING is set to ON, all documents are scanned upon call origination.
18:POWER SAVE MODE18:POWER SAVE MODE
18:POWER SAVE MODE - This function substantially
18:POWER SAVE MODE18:POWER SAVE MODE
reduces the amount of power your machine consumes when it is not in use. When this function is on, your machine automatically switches to power save mode after it has been idle for three minutes. When this occurs, your display shows:
POWER SAVE MODEPOWER SAVE MODE

POWER SAVE MODE

POWER SAVE MODEPOWER SAVE MODE PRESS “START” TO EXITPRESS “START” TO EXIT
PRESS “START” TO EXIT
PRESS “START” TO EXITPRESS “START” TO EXIT
While in this mode, your machine automatically switches back to full operation after you press the START key, when the
switch answering mode.
User’ s Guide 63
telephone rings, when the telephone handset is lifted, or when a document is loaded. Available settings are on and off.
Note: If you have purchased the optional MFP software and you have connected your machine to a PC, it is recommended that you turn 18:POWER SAVE MODE off. Your PC cannot switch your machine back to full operation.
19:ECM FUNCTION19:ECM FUNCTION
19:ECM FUNCTION - The error correction mode function
19:ECM FUNCTION19:ECM FUNCTION
helps your machine to improve communication in areas where telephone line conditions are poor. Available settings are on and off.
Note: When using ECM, the transmitting machine automatically checks the data as it is sent. If the receiving machine cannot verify the transmission, the transmitting machine will retransmit as necessary. Using ECM also increases transmission time because the data is checked as it is transmitted.
20:REMOTE DIAGNOSIS20:REMOTE DIAGNOSIS
20:REMOTE DIAGNOSIS - The remote diagnostics feature
20:REMOTE DIAGNOSIS20:REMOTE DIAGNOSIS
allows a service person to remotely dial and service your machine. Available settings are on and off.
21:PC/FAX SWITCH21:PC/FAX SWITCH
21:PC/FAX SWITCH - When your machine is set to answer
21:PC/FAX SWITCH21:PC/FAX SWITCH
in PC Receive Mode and your MFP software is set to receive fax messages, all incoming calls are transferred directly to your PC. Howe v e r, if you are experiencing a problem with your PC, you can tell your machine to receive and print faxes locally by setting this function to on. Available settings are on and off.
22:NO TONER MEM. RX22:NO TONER MEM. RX
22:NO TONER MEM. RX - With this function turned on,
22:NO TONER MEM. RX22:NO TONER MEM. RX
your machine automatically receives and stores messages in its memory when it the toner is low. When turned off, messages print even if toner is lo w or empty . Av ailable settings are on and off.
Note: The off setting allows time for you to replace the toner cartridge, but quality of printing may become poor as the toner cartridge is exhausted.
23:MEM. FULL SAVE23:MEM. FULL SAVE
23:MEM. FULL SAVE - With single location transmission
23:MEM. FULL SAVE23:MEM. FULL SAVE
and 17:MEM./FEEDER SW. set to MEM and 25:INSTANT DIALLING is set to off, and with multiple location transmission,
call origination starts after an entire document is read into memory . If during this process memory becomes full, a MEMORY OVERFLOW message is shown in the display and the display changes to:
SEND SCANNED PAGESSEND SCANNED PAGES
SEND SCANNED PAGES
SEND SCANNED PAGESSEND SCANNED PAGES YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Press the NO õ key , your machine gi v es an alarm, the scanning of your document stops and the display shows:
MEMORY OVERFLOWMEMORY OVERFLOW

MEMORY OVERFLOW

MEMORY OVERFLOWMEMORY OVERFLOW REFER TO USER GUIDEREFER TO USER GUIDE
REFER TO USER GUIDE
REFER TO USER GUIDEREFER TO USER GUIDE
Press the STOP key and the remaining pages of your document are removed from your machine. The pages of your document that were scanned into memory are automatically deleted from the memory .
64
OKIOFFICE 84
Press the ô YES key and all pages of your document that were scanned into memory will be sent. After the scanned pages ha ve been sent, the display changes to:
RELOAD DOCUMENTRELOAD DOCUMENT
RELOAD DOCUMENT
RELOAD DOCUMENTRELOAD DOCUMENT
After you have reloaded your document, you can send the remaining pages of your document with another fax transmission.
If this function is set to on and you DO NOT press the NO õ key within one minute of the message SEND SCANNED PAGES,
27:WIDTH REDUCTION27:WIDTH REDUCTION
27:WIDTH REDUCTION - Turning this function on enables
27:WIDTH REDUCTION27:WIDTH REDUCTION
you to print received data at a slightly reduced width. Available settings are on and off.
28:ONE TOUCH PARAM.28:ONE TOUCH PARAM.
28:ONE TOUCH PARAM. - This function allows you to
28:ONE TOUCH PARAM.28:ONE TOUCH PARAM.
make changes to the communications settings for a specific One Touch key, without changing the normal communication settings used by your machine. For instructions on changing One Touch Parameters settings for a One Touch key, see One T ouc h Parameter s in Dial Directories.
your machine automatically starts sending the scanned pages. If this function is set to off and you DO NO T press the NO õ key within one minute, your scanned pages are cleared from the memory.
Available settings for this function are on and off.
24:CONTINUOUS TONE24:CONTINUOUS TONE
24:CONTINUOUS TONE - With this function on, your
24:CONTINUOUS TONE24:CONTINUOUS TONE
machine will emit a continuous tone when receiving a transmission. Pressing the STOP k ey turns off the tone. Set this function to off and your machine will emit a short beep after receiving a fax message. Available settings are on and off.
25:INSTANT DIALLING25:INSTANT DIALLING
25:INSTANT DIALLING - Set this function to start
25:INSTANT DIALLING25:INSTANT DIALLING
reading documents upon call origination when transmitting to a single location. Available settings are on and off.
26:RESTRICT ACCESS26:RESTRICT ACCESS
26:RESTRICT ACCESS - Select whether or not you want
26:RESTRICT ACCESS26:RESTRICT ACCESS
restricted access. T urning on this function renders your restricted ID registration active. Available settings are on and off.

Changing User Function Settings

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO.[ ]FUNCTION NO.[ ]
FUNCTION NO.[ ]
FUNCTION NO.[ ]FUNCTION NO.[ ] ENTER 01-28ENTER 01-28
ENTER 01-28
ENTER 01-28ENTER 01-28
4. Using the numeric keypad, enter the 2-digit number of the function you want to change. This display then shows the name of the selected function.
5. Press the NO õ key to cycle through the settings for the user function, then press the ô YES key to confirm your selection. The name of the next user function appears in the display.
6. To select another user function, press the STOP key and return to step 4.
User’ s Guide 65
7. Press the SELECT FUNCTION key to finish.

Setting Distinctive Ring

Note: In some countries, distinctive ring service is not available from the local telephone company.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO.[ ]FUNCTION NO.[ ]
FUNCTION NO.[ ]
FUNCTION NO.[ ]FUNCTION NO.[ ] ENTER 01-28ENTER 01-28
ENTER 01-28
ENTER 01-28ENTER 01-28
4. Using the numeric keypad, enter 12. The display shows:
12:DISTINCTIVE RING12:DISTINCTIVE RING
12:DISTINCTIVE RING
12:DISTINCTIVE RING12:DISTINCTIVE RING [OFF] YES ([OFF] YES (
[OFF] YES (
[OFF] YES ([OFF] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
5. Press the NO õ key. The display changes to:
12:DISTINCTIVE RING12:DISTINCTIVE RING
12:DISTINCTIVE RING
12:DISTINCTIVE RING12:DISTINCTIVE RING [SET] YES ([SET] YES (
[SET] YES (
[SET] YES ([SET] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the ô YES key. The display changes to:
SETUP FAX RINGSETUP FAX RING
SETUP FAX RING
SETUP FAX RINGSETUP FAX RING CALL FAX NUMBER NOWCALL FAX NUMBER NOW
CALL FAX NUMBER NOW
CALL FAX NUMBER NOWCALL FAX NUMBER NOW
7. Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your machine begins to ring, the display changes to:
66
AUTO DETECTINGAUTO DETECTING
AUTO DETECTING
AUTO DETECTINGAUTO DETECTING RING PATTERNRING PATTERN
RING PATTERN
RING PATTERNRING PATTERN
Your machine then automatically detects and remembers its assigned ring pattern. When your machine has finished programming its ring pattern, the display shows:
DISTINCTIVE RING SETDISTINCTIVE RING SET
DISTINCTIVE RING SET
DISTINCTIVE RING SETDISTINCTIVE RING SET RESULT=OKRESULT=OK
RESULT=OK
RESULT=OKRESULT=OK
After detecting and remembering the ring pattern, the display changes to:
DISTINCTIVE RINGDISTINCTIVE RING
DISTINCTIVE RING
DISTINCTIVE RINGDISTINCTIVE RING [ON] YES ([ON] YES (
[ON] YES (
[ON] YES ([ON] YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key to confirm your selection.
9. Press the SELECT FUNCTION key to finish.
Note: Occasionally, your machine may not be able to detect the ring pattern on its first try. If this happens, the display changes to:
DISTINCTIVE RING SETDISTINCTIVE RING SET
DISTINCTIVE RING SET
DISTINCTIVE RING SETDISTINCTIVE RING SET RESULT=NGRESULT=NG
RESULT=NG
RESULT=NGRESULT=NG
If this happens, follow the above instructions again.
Personal Mailboxes
Personal mailboxes are used to store messages in memory of your machine for bulletin polling or receiving confidential faxes.
OKIOFFICE 84
Note: T o use a personal mailbox for confidential messages, refer to Confidential Faxes in Advanced Operations.
7. Press the ô YES key and a personal mailbox is created for
polling.
8. Press the SELECT FUNCTION key to finish.

Creating P ersonal Mailbox (P olling)

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
5. Using the numeric keypad, enter the number (between 1 and 8) of the personal mailbox you want to use and the display shows:
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the NO õ key and the display changes to [CONF], [POLL] and [CLOSE] in that order. Keep pressing the
NO õ key until the display shows:
PERSONAL BOX [POLL]PERSONAL BOX [POLL]
PERSONAL BOX [POLL]
PERSONAL BOX [POLL]PERSONAL BOX [POLL] YES (YES (
YES (
YES (YES (
User’ s Guide 67
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))

Closing Personal Mailbo x (P olling)

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 5. The display shows:
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.
5:PERSONAL BOX PRG.5:PERSONAL BOX PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
5. Using the numeric keypad, enter the number of the personal mailbox you want to close and the display shows:
PERSONAL BOX [POLL]PERSONAL BOX [POLL]
PERSONAL BOX [POLL]
PERSONAL BOX [POLL]PERSONAL BOX [POLL] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
6. Press the NO õ key until the display shows:
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]
PERSONAL BOX [CLOSE]PERSONAL BOX [CLOSE] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
7. Press the ô YES key and the display shows:
DELETE PERSONAL BOXDELETE PERSONAL BOX
DELETE PERSONAL BOX
DELETE PERSONAL BOXDELETE PERSONAL BOX
YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key to close the personal mailbox and the
display again shows:
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]
PERSONAL BOX NO. [ ]PERSONAL BOX NO. [ ] ENTER 1 - 8ENTER 1 - 8
ENTER 1 - 8
ENTER 1 - 8ENTER 1 - 8
9. Continue to close personal mailboxes created on your
machine or press the SELECT FUNCTION key to finish.

Memory Password

When your machine has been set to Memory Reception Mode, you can protect the printing of stored messages by using a password.

Creating Memory Passw ord

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
3. Using the numeric keypad, press number 6. The display shows:
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG. YES (YES (
YES (
YES (YES (
4. Press the ô YES key and the display shows:
PRG PASSWORD. [ ]PRG PASSWORD. [ ]
PRG PASSWORD. [ ]
PRG PASSWORD. [ ]PRG PASSWORD. [ ] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
68
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
5. Using the numeric keypad, enter a four digit password and the display changes to:
PRG. PASSWORD [????]PRG. PASSWORD [????]
PRG. PASSWORD [????]
PRG. PASSWORD [????]PRG. PASSWORD [????] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [????] indicates the four digit password you have entered.
6. Press the ô YES key and the display changes to:
MEM. PASSWORD PRG.MEM. PASSWORD PRG.
MEM. PASSWORD PRG.
MEM. PASSWORD PRG.MEM. PASSWORD PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
7. Press the SELECT FUNCTION key to finish.

Changing Memory Password

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 6. The display shows:
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PRG PASSWORD. [XXXX]PRG PASSWORD. [XXXX]
PRG PASSWORD. [XXXX]
PRG PASSWORD. [XXXX]PRG PASSWORD. [XXXX] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
5. Using the numeric keypad, enter a new four digit password and the display changes to:
OKIOFFICE 84
PRG. PASSWORD [????]PRG. PASSWORD [????]
PRG. PASSWORD [????]
PRG. PASSWORD [????]PRG. PASSWORD [????] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [????] indicates the four digit password you have entered.
6. Press the ô YES key and the display changes to:
MEM. PASSWORD PRG.MEM. PASSWORD PRG.
MEM. PASSWORD PRG.
MEM. PASSWORD PRG.MEM. PASSWORD PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
7. Press the SELECT FUNCTION key to finish.
6. Press the ô YES key and the password is deleted.
7. Press the SELECT FUNCTION key to finish.

Restricted Access

Your machine can be programmed to restrict the use of your machine to designated individuals or departments. Please note that for restricted or department ID to work, user function 26:RESTRICT ACCESS must first be set to ON.

Deleting Memory Password

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 6. The display shows:
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.
6:MEM. PASSWORD PRG.6:MEM. PASSWORD PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
PRG. PASSWORD [XXXX]PRG. PASSWORD [XXXX]
PRG. PASSWORD [XXXX]
PRG. PASSWORD [XXXX]PRG. PASSWORD [XXXX] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
DELETE PASSWORD?DELETE PASSWORD?
DELETE PASSWORD?
DELETE PASSWORD?DELETE PASSWORD? YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))

Creating Restricted ID Password

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 7. The display shows:
7:RESTRICT ID PRG.7:RESTRICT ID PRG.
7:RESTRICT ID PRG.
7:RESTRICT ID PRG.7:RESTRICT ID PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key and the display shows:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
5. Using the numeric keypad, enter a two digit code and the display changes to:
ENTER ID [ ]ENTER ID [ ]
ENTER ID [ ]
ENTER ID [ ]ENTER ID [ ]
User’ s Guide 69
ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
6. Using the numeric keypad, enter a four digit password and the display changes to:
ENTER ID [????]ENTER ID [????]
ENTER ID [????]
ENTER ID [????]ENTER ID [????] YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
Note: [????] indicates the four digit password you have entered.
7. Press the ô YES key and the display changes to:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
8. Press the SELECT FUNCTION key to finish or continue to create department ID numbers. The display shows that a password ID is required before the machine can be operated:
ENTER ID ENTER ID
ENTER ID
ENTER ID ENTER ID
àà
[XXXX] [XXXX]
à
[XXXX]
àà
[XXXX] [XXXX]

Changing Restricted ID

1. Using the numeric keypad, enter your four digit password.
2. Press the SELECT FUNCTION key.
3. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Using the numeric keypad, press number 7. The display shows:
7:RESTRICT ID PRG.7:RESTRICT ID PRG.
7:RESTRICT ID PRG.
7:RESTRICT ID PRG.7:RESTRICT ID PRG.
70
YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
5. Press the ô YES key and the display shows:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
6. Using the numeric keypad, enter the two digit code of the department ID you want to change and the display changes to:
ENTER ID [XXXX]ENTER ID [XXXX]
ENTER ID [XXXX]
ENTER ID [XXXX]ENTER ID [XXXX] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
7. Using the numeric keypad, enter the required four digit password and the display changes to:
ID CLOSEID CLOSE
ID CLOSE
ID CLOSEID CLOSE YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the NO õ key and the display changes to:
ENTER ID [ ]ENTER ID [ ]
ENTER ID [ ]
ENTER ID [ ]ENTER ID [ ] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
9. Using the numeric keypad, enter a new four digit password and then press the ô YES key. The display changes to:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
10. Press the SELECT FUNCTION key to finish or continue to change department IDs.
Closing Restricted ID
1. Using the numeric keypad, enter your four digit password.
2. Press the SELECT FUNCTION key.
OKIOFFICE 84
3. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Using the numeric keypad, press number 7. The display shows:
7:RESTRICT ID PRG.7:RESTRICT ID PRG.
7:RESTRICT ID PRG.
7:RESTRICT ID PRG.7:RESTRICT ID PRG. YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
5. Press the ô YES key and the display shows:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
6. Using the numeric keypad, enter the two digit code of the department ID you want to close and the display changes to:
ENTER ID [XXXX]ENTER ID [XXXX]
ENTER ID [XXXX]
ENTER ID [XXXX]ENTER ID [XXXX] ENTER 4DIGITSENTER 4DIGITS
ENTER 4DIGITS
ENTER 4DIGITSENTER 4DIGITS
7. Using the numeric keypad, enter the required four digit password and the display changes to:
ID CLOSEID CLOSE
ID CLOSE
ID CLOSEID CLOSE YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
à
àà
))
)
))
8. Press the ô YES key and the display changes to:
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]
DEPARTMENT NO. [ ]DEPARTMENT NO. [ ] ENTER 01-24ENTER 01-24
ENTER 01-24
ENTER 01-24ENTER 01-24
9. Press the SELECT FUNCTION key to finish or continue to close department IDs.

Dial Parameter Settings

These functions allow you to control the way your machine dials telephone numbers. Refer to Dial Parameter Settings List to determine which settings you may need to change, then refer to Changing Your Dial Parameter Settings to make the change.
Note: Some settings are not available in some countries. If you have trouble accessing a dial parameter setting listed here, contact your dealer for assistance.

Dial Parameter Settings List

REDIAL TRIES:REDIAL TRIES:
REDIAL TRIES: This function controls how many times
REDIAL TRIES:REDIAL TRIES:
your machine automatically redials a number which is busy or which does not answer. Av ailable settings are from 0 to 10 tries
REDIAL INTERVAL:REDIAL INTERVAL:
REDIAL INTERVAL: The function controls how long your
REDIAL INTERVAL:REDIAL INTERVAL:
machine waits between each automatic redial attempt. Available settings are from 1 to 6 minutes.
DIAL TONE DETECT:DIAL TONE DETECT:
DIAL TONE DETECT: This function allows your machine
DIAL TONE DETECT:DIAL TONE DETECT:
to wait for and detect a dial tone before proceeding with dialling. Available settings are on and off.
BUSY TONE DETECT:BUSY TONE DETECT:
BUSY TONE DETECT: This function allows your machine
BUSY TONE DETECT:BUSY TONE DETECT:
to detect a busy tone when sending a fax. Av ailable settings are on and off.
MF(TONE)/DP(PULSE):MF(TONE)/DP(PULSE):
MF(TONE)/DP(PULSE): This function controls what
MF(TONE)/DP(PULSE):MF(TONE)/DP(PULSE):
method your machine uses for dialling. Two dialling methods are in common use. DP, or dial pulse dialling, uses monotone
User’ s Guide 71
pulses to dial a number (like a rotary telephone). MF, or multi­frequency dialling (touch tone), uses different tones to dial a number. Available settings are MF and DP.
PULSE DIAL RATE:PULSE DIAL RATE:
PULSE DIAL RATE: If your machine is set to pulse dialling,
PULSE DIAL RATE:PULSE DIAL RATE:
this function controls how quickly your machine sends out dialling pulses (the dial pulse rate varies in different countries). Available settings are 10 pps, 16 pps and 20 pps.
PULSE MAKE RATIO:PULSE MAKE RATIO:
PULSE MAKE RATIO: Available settings are 33% and
PULSE MAKE RATIO:PULSE MAKE RATIO:
39%.
PULSE DIAL TYPE:PULSE DIAL TYPE:
PULSE DIAL TYPE: If your machine is set to pulse dialling,
PULSE DIAL TYPE:PULSE DIAL TYPE:
this function controls the type of pulse dialling used (different types of pulse dialling are used in different countries). A v ailable settings are N, 10-N and N+.
MF(TONE) DURATION:MF(TONE) DURATION:
MF(TONE) DURATION: If your machine is set to tone
MF(TONE) DURATION:MF(TONE) DURATION:
dialling, this function controls the duration of the tones used for dialling (the tone duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms.
PBX LINE:PBX LINE:
PBX LINE: Turn this function on if your machine is
PBX LINE:PBX LINE:
connected to a PBX. Once this function has been turned on and the dial prefix function has been programmed, your machine will recognize the dial prefix number you use in your PBX to get an outside line. After it dials your dial prefix number, your machine pauses to wait for an outside line before dialling the rest of the telephone number. Available settings are on and off. See Connecting to a PBX in the Installation chapter for instructions on changing this setting.
FLASH/EARTH/NORMAL:FLASH/EARTH/NORMAL:
FLASH/EARTH/NORMAL: If your machine is connected
FLASH/EARTH/NORMAL:FLASH/EARTH/NORMAL:
to a PBX, this function tells your machine about the type of PBX line your machine if connected to. Available settings are normal (N), flash (F) and earth (E).
AUTO START:AUTO START:
AUTO START: When this function is turned on, your machine
AUTO START:AUTO START:
automatically begins dialling as soon as you have selected a location by pressing a One Touch key or entering an AUT O DIAL code. Y ou do not ha v e to press the START key. Available settings are on and off.
DIAL PREFIX:DIAL PREFIX:
DIAL PREFIX: If your machine is connected to a PBX, use
DIAL PREFIX:DIAL PREFIX:
this function to tell your machine what access number is used to obtain an outside line from your PBX. You can enter up to 4 digits. See Connecting to a PBX in Installation for instructions on changing this setting.

Changing Dial Parameter Settings

1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING
1:FUNC. PROGRAMMING1:FUNC. PROGRAMMING YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
3. Using the numeric keypad, press number 2. The display shows:
2:DIAL PARAMETER2:DIAL PARAMETER
2:DIAL PARAMETER
2:DIAL PARAMETER2:DIAL PARAMETER YES (YES (
YES (
YES (YES (
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-7)/1-7)
à
/1-7)
àà
/1-7)/1-7)
4. Press the ô YES key until the display shows the dial parameter you want to change.
72
OKIOFFICE 84
5. Repeatedly press the NO õ key until the setting you want
appears in the display.
6. Press the ô YES key to confirm your selection. The name
of the next dial parameter setting will appear in the display.
7. Press the SELECT FUNCTION key to finish.
User’ s Guide 73

REPORTS

Understanding Reports

Your machine provides a variety of useful reports which help you understand the current settings, programming and operations of your machine. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

Activity Report

The activity report provides a communication record of your machine. Information provided on this report includes:
• The total amount of time your machine spent sending faxes and the total amount of time spent receiving faxes.

• The date, time and duration (S,R-TIME) of each transmission or reception.

• The name or telephone number of the machine you were communicating with (DISTANT STATION ID). If you were sending a fax, the Personal ID or telephone number of the remote fax machine that received the document will be printed. If the remote fax machine does not have a Personal ID or telephoned number programmed, the Location ID or telephone number you entered will be printed. If you were receiving a fax, the Personal ID or telephone number of the remote fax machine that sent the document will be printed.

If you were receiving a fax and the remote fax machine does not have a Personal ID or telephone number programmed, no data is printed.
• The communication mode used for each transmission or reception.
• The number of pages sent or received.
• The result of each communication.
• Service codes.
Note: This report does not contain the results of fax messages which were received without errors and printed immediately , i.e. only transmissions, receptions with errors amd memory receptions are recorded.

Broadcast Confirmation Report

Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes:
• The date and time at which the broadcast started.
• The total amount of time used to complete the broadcast.
• For each location, the Location ID or telephone number, the number of pages sent and the result of the communication.
Note: If there have been no transmissions to multiple locations (broadcast) then this report cannot be printed.
74
OKIOFFICE 84

Active Memory Files Report

The active memory files report provides a list of all fax messages stored in the memory of your machine, either documents waiting for transmission or documents which have been received and not yet printed. Information provided on this report includes:
• A list of fax messages received into memory and the number of pages of each fax message (reception).
• A list of the setup status of each personal mailbox (1-8) in use, the number of fax messages in each personal box and

• The Location ID and main fax number (TEL NO) for each One Touch key.

• The alternate number (OR) for each One Touch key.

• The One Touch Parameter settings (PRM. ECHO) and transmission speed (RATE) for each One Touch key.

• The Location ID and fax number (TEL NO) for each AUTO DIAL code.
• A listing of all of the One Touch keys and AUTO DIAL codes included in each group.
the total number of pages (personal mailbox).
• A list of fax messages that have been sent or received when

Configuration Report

polling (POLLING TX/RX). This list gives the date and time of polling, distant station ID, communication mode and number of pages of each fax message.

• A list of fax messages that have been scanned into memory for delayed transmission (TRANSMISSION). This list gives the delayed date and time for transmission, distant station ID, communication mode and number of pages of each fax message.

Note: If there are no fax messages stored in the memory of your machine, this report cannot be printed.
The configuration report provides a list of the current operational settings of your machine that can be set by you. The information includes:
• The current settings of all your machine’s user functions (except for One Touch Parameter settings, which appear in the telephone directory).

• The Sender ID (ID=), fax number (TEL NO.) and call back number (CALL BACK NO.) currently programmed into your machine.

• The current dial parameter settings of your machine.

T elephone Directory

This report provides a complete listing of all of the telephone numbers programmed into the One Touch keys, AUTO DIAL codes and groups of your machine. The information includes:
User’ s Guide 75
Message Confirmation Report
This report provides information about your last single location fax transmission or polling transmission. Information in this
report includes:
• The date of the communication.
• The total amount of time your machine spent sending (S,R-TIME).
• The Personal ID or telephone number of the fax machine you were sending a fax to (DISTANT STATION ID). If the remote fax machine does not have a Personal ID or telephone number programmed, the Location ID or telephone number you entered is printed.
• The communication mode used.
• The number of pages sent or received.
• The result of the communication.
• Service codes.
• Depending on the settings of your machine, a portion of the page will be printed after the report (see 04:IMAGE IN MCF. in Programming).

Confidential Reception Report

This report is automatically printed each time your machine receives a confidential message into a mail box. Information in this report includes.
• The date the message was received.
• The total amount of time your machine spent receiving the message (S,R-TIME).
• The Personal ID or telephone number of the machine you were communicating with (DISTANT STATION ID). If the Personal ID or telephone number has not been programmed by the sending machine, no DISTANT STATION ID is recorded.
• The number of the mail box into which the message was received.
• The number of pages received.
• The result of the communication.
• Service codes.

Broadcast Entry Report

Each time you program a multiple-location transmission (or broadcast), your machine gives you the option of printing this report to confirm your entries. Information in this report includes:
• The Location ID or telephone number of the One Touch keys and AUTO DIAL codes you have selected.
• Telephone numbers you have manually entered using the numeric keypad.
Po wer Outage Report
If the electrical power to your machine has been interupted and your machine had delayed transmissions or messages received into memory , your machine automatically prints a power outage
76
OKIOFFICE 84
report to alert you that fax messages have been lost.

Codes Used in Reports

Printing Reports

Printing Message Confirmation Report

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your last transmission on the display of your machine. T o print the report, press the COPY key a second time.

Printing Other Reports

1. Press the SELECT FUNCTION key.
2. Press the REPORT PRINT One Touch key. The display
shows:
1:ACTIVITY REPORT1:ACTIVITY REPORT
1:ACTIVITY REPORT
1:ACTIVITY REPORT1:ACTIVITY REPORT YES (YES (
YES (
YES (YES (
3. Press the NO õ key repeatedly until the report you want to
print appears on the display.
4. Press the ô YES key. The report will begin printing.
5. Press the SELECT FUNCTION key to finish.
ßß
) NO () NO (
ß
) NO (
ßß
) NO () NO (
àà
/1-6)/1-6)
à
/1-6)
àà
/1-6)/1-6)

Result Codes

The following codes indicate the results of communications.
Code Description

BUSY The other machine’s line was busy or there

was no answe
COMP. A multiple-location transmission was
completed COVER The machine’s cover was opened during the communication NO The transmission or reception failed due to
a communication error OK The communication was completed
successfully PUNIT This error code indicates a problem with
the printing unit. Contact your dealer R_JAM A paper jam occurred in your machine
while it was receiving a fax, and your fax
machine was unable to receive the entire
message in memory S_JAM A document jam occurred in your fax
machine STOP The Stop key was pressed, ending the
communication session.
Communication Codes
The following codes indicate the communication mode used for a communication.
User’ s Guide 77
Code Description

B.C. Multiple-location transmission (broadcast) CALLING A communication initiated by your fax

CALLED A communication initiated by a remote fax POLLING Polling reception

POLLED One-time polling transmission POLL=** Bulleting polling transmission (** is the box

CONF=** Confidential reception (** is the box LOST Messages contained have been lost due to

machine. machine
number) number) a power outage.
78
OKIOFFICE 84

PROBLEM SOLVING

Clearing Document Jams

When a document jam occurs, your machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the ST OP key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below.
1. Grasp the control panel. Pull up and toward you until it releases. Swing the control panel out of the way.
2. Pull out the jammed document.

Clearing Printing Paper Jams

If your machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below.
Note: If you are experiencing many paper jams, it may be due to the type of paper you are using. For best results, slect a paper which has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray.
W arning: If you open the top cov er , y ou will see a label that reads CA UTION-HO T. This area is extremely hot and must not be touched under any circumstances.
1. Lift the top cover and swing it out of the way.
3. Push the control panel back down until it locks.
User’ s Guide 79
2. Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel out of the way.
Caution: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.
3. Lift the image drum unit out and set it aside. Keep it out of direct sunlight and DO NOT touch the green surface of the drum.
4. Carefully pull out any paper you see jammed inside the machine.
5. Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown. Then press down firmly on both ends of the image drum until it snaps into place.
6. Close the top cover.
7. Close the control panel. Press down until it snaps into place.
80
OKIOFFICE 84
8. Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it.
9. Reload the paper into the paper tray.

Replacing T oner Cartridge

The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy . A toner cartridge normally prints about 1250 pages/A4 size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No. 1 test chart). The first toner cartridge installed in a new image drum unit has a slightly decreased yield because the image drum unit itself has to be filled.
If your machine displays REPLACE TONER CART., replace the toner cartridge with a new one. However, if user function 22:NO TONER MEM.RX is set to off and the print density is high enough, you can continue to use the toner cartridge without replacing it until the print density becomes too low. If the print density becomes low even before your machine displays REPLACE TONER CART., gently wipe the lens surface
of the LED array (see Step 6). If the print density does not improve, replace the toner cartridge. When your machine’s display shows CHANGE DRUM, replace the image drum unit.
W arning: Be careful when handling the toner cartridge. Do not let toner spill on your clothing or other porous materials. See Safety at the beginning of this User's Guide.
W arning: If you open the top cover, you will see a label that reads: (CAUTION-HOT). This area is extremely hot and must not be touched under any circumstances.
1. Lift the top cover into an upright position.
2. Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel out of the way.
User’ s Guide 81
3. Pull the coloured lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge.
4. Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.
6. Once the toner cartridge is in place, push the coloured lever all the way forward to secure it and release the toner.
7. Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array.
Caution: Be careful not to insert the toner cartridge backwards into the image drum unit.
5. With the ridged sides facing up and the coloured lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.
82
8. Close the top cover.
OKIOFFICE 84
9. Close the control panel. Press down until it snaps into place.
Caution: Please abide by the disposal laws of your country when disposing of replaced toner cartridges.

Replacing Image Drum Unit

If you have dirty print-outs then the image drum may have accumulated toner on it. Press the SELECT FUNCTION key, then the PRINTER CLEANING One Touch key and then the ô YES key. Your machine prints a cleaning page to clean the image drum. Repeat this procedure several times and then check again if you still have dirty print-outs. If this procedure does not solve the problem, your machine needs a new image drum unit. Contact your dealer to order one.
If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your machine displays a CHANGE DRUM message, your machine needs a new image drum unit. Contact your dealer to order one.
The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The image drum cartridge
should last about 10,000 pages for continuous printing, up to 8,000 pages at 3 pages per job, and about 4,500 pages at 1 page per job.
Caution: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.
W arning: If you open the top cover, you will see a label that reads CA UTION-HO T. This area is extremely hot and must not be touched under any circumstances.
1. Lift the top cover and swing it out of the way.
2. Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel out of the way.
User’ s Guide 83
3. Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit and throw it away.
4. Carefully remove the protective sheet from your new image drum unit.
5. Insert the new image drum unit into your machine ensuring that the tabs on both sides of the image drum are inserted correctly as shown. Then press down firmly on both ends of the image drum until it snaps into place.
6. Install a new toner cartridge, close the top cover and close the control panel. See Replacing Toner Cartridge above.
7. Wait until the time and answering mode appear on the display. Then press the SELECT FUNCTION key.
8. Press the COUNTER DISPLAY One Touch key. The display shows:
DRUM COUNTDRUM COUNT
DRUM COUNT
DRUM COUNTDRUM COUNT CLEAR (CLEAR (
CLEAR (
CLEAR (CLEAR (
ßß
) NEXT () NEXT (
ß
) NEXT (
ßß
) NEXT () NEXT (
àà
à
àà
))
)
))
9 Press the ô YES key to clear the image drum unit counter. 10 Press the SELECT FUNCTION key to finish.
Caution: Please abide by the disposal laws of your country when disposing of replaced Image Drum Units.

Reading Print Counters

Your machine’s print counters count the number of pages your machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters.
Note: If the image drum unit of your machine has reached the end of its life, you will also use this function to reset the drum counter. Refer to Replacing the Image Drum Unit above for more information.
1. Press the SELECT FUNCTION key.
84
OKIOFFICE 84
2. Press the COUNTER DISPLAY One Touch key. The

Problem Checklist

display shows:
DRUM COUNTDRUM COUNT
DRUM COUNT
DRUM COUNTDRUM COUNT CLEAR (CLEAR (
CLEAR (
CLEAR (CLEAR (
ßß
) NEXT () NEXT (
ß
) NEXT (
ßß
) NEXT () NEXT (
àà
à
àà
))
)
))
3. Press the NO õ key. The display shows the PRINT COUNT.
4. Press the NO õ key again. The display shows the SCAN
COUNT.
5. Press the SELECT FUNCTION key to finish.
Your machine is a complex machine with many features and functions which allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer.
Your telephone does not ring if your machine is set tel/fax answering mode and the incoming call is a voice call. This is
normal. In the tel/fax answering mode, your machine answers
Shipping the Machine
When shipping the machine once it has been in use, please follow the re-packaging procedure below:
1. Remove the image drum unit with toner cartridge from the machine.
2. Place the image drum unit with toner cartridge still attached into a black plastic bag and keeping it away from direct sunlight.
3. Re-package the machine and the image drum unit separately into packaging material and a shipping carton.
the incoming call and detects if the call is a voice call or a fax call. If the call is a voice call, your machine will ring, but your telephone will remain silent. It is recommended that you only use tel/fax answering mode if your telephone is located near the machine.
The display is blank. Check the power cable to make sure that it is firmly connected. Check your wall outlet to make sure that it has power.
Nothing happens when you press the control panel k eys. Turn the machine off, wait 10 seconds, then turn it on again.
The display tells you to replace paper even though there is paper in the paper tray. Make sure that the paper is correctly
Caution: DO NOT ship the machine with the image drum
unit installed unless it is a new machine and has never been used.
stacked in the tray. Check for a paper jam in the machine. Your documents jam. Check the document for wrinkles, tears
or other damage. Make sure there are no staples or paper clips and that the paper is clean and dry. Make sure the document is not wider than your machine can load. Try making a copy of the document on a photocopier and faxing the copy.
User’ s Guide 85
Your machine will not dial. Check the power cable and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not have an external telephone connected, press the HOOK/V. REQUEST key and check for a dial tone. If you do not hear one, there may be a problem with your telephone line. If you do hear a dial tone, your machine may be using the wrong dialling method (pulse or tone) for your area. If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling, refer to the MF(TONE)/DP(PULSE) dial parameter setting in Programming. If your machine is connected to a PBX, make sure you have programmed to work with a PBX (see Connecting to a PBX in Installation).
The display shows a communication error. This alarm indicates any of a number of problems. Y ou may be tr ying to communicate with an incompatible machine (your machine can only communicate with ITU-T Group 3 fax machines). The remote machine may not be able to perform the function that you want, such as polling or confidential messages. The remote machine may also be out of paper or experiencing a paper jam. Bad telephone line conditions can also cause communication errors. Try sending the fax again and check to make sure you are dialling the correct telephone number. If you have to dial a prefix number to get an outside line, or if you are dialling internationally , you may need to enter a pause (using the PAUSE One Touch key) after the dial prefix or international dialling
code to tell your machine to wait for a dial tone. If you have frequent problems communicating with a particular remote fax machine, try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key (see Dial Directories). Lastly, either your machine or the remote machine may need servicing. Try sending a fax to another location to check your machine.
complex illustrations, photos, or was very light or very dark, try changing your Transmit Resolution and Type of Original settings (see Loading Documents in Basic Operations). Copy the document on your machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later.
You keep getting reports you do not want. Check your user function settings and turn off the reports you do not want. See Programming.
You sent a fax but it was received completely blank. Make sure that you have correctly loaded your document face down.
The image received on your machine was v ery poor. Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their machine to ensure that it is working properly. Then ask them to send the fax again. If you still have a problem, try making a copy of a document on your machine to make sure it is working properly .
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OKIOFFICE 84
You tried dialling with a One Touch key or an AUTO DIAL code but nothing happened. Make sure that something is
programmed into the One Touch key or AUTO DIAL code you are using. Check the fax number to make sure it was entered correctly (see Dial Directories). When you are dialling with an A UT O DIAL code, be sure to press the A U T O DIAL ke y before you enter the code. If your machine has the Auto Start feature turned off, you will hav e to press the START key before dialling will begin (see Programming).
Your machine does not answer the phone or receive faxes.
First check to see that the power cable is connected to the power outlet and the telephone line is connected to LINE. Also check the reception mode you are using. Your machine will not automatically receive faxes in manual answering mode [TEL]. See Setting the Answering Mode in Installation.
Your received documents are light or have vertical streaks on them and you are not out of toner. Gently wipe the lens
surface of the LED array on your machine and then see if the machine works properly (refer to Replacing the Toner Cartridge). If your machine still does not work properly, remove the image drum unit (refer to Replacing the Image Drum Unit), tap the toner cartridge, and slowly swing it 20-30 degrees vertically several times. Be careful not to let the toner leak from the cartridge. If this does not work, you may need to replace your image drum unit. Contact your dealer to get a replacement.
You set your machine for delayed transmission but it did not send. Check the display to make sure that you have set the
clock on your machine to the correct time. See Setting the Clock in Installation.
Your machine disconnected before you could answer a voice request. You must answer a voice request while the warbling
tone is being emitted. When you hear the warbling tone, press the HOOK/V. REQUEST key after picking up your handset.
Your machine will not poll a remote fax machine. Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode. Check also if their fax machine uses either standard polling transmission or ITU polling transmission.
Your machine is connected to a PBX and you cannot dial out.
You must enter your dial prefix before the telephone number for each number that you dial or program into your machine. Also, your machine must be programmed for PBX operation before it will work. See Connecting to a PBX in Installation.
You want to answer an external telephone but your machine always answers first. If you are using an external telephone,
change the user function setting for ring response on your machine. See Programming.
Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your machine automatically reduces either the width or the length of the document to fit on your paper. This type of problem could also be communication related.
User’ s Guide 87
You are constantly receiving unsolicited advertising on your machine. Try using the closed network function. See Receiving
Faxes in Basic Operations.
Your machine does not immediately switch to
TELTEL
TEL mode
TELTEL
when you make or receiv e a voice call. Try pressing the STOP key. Your machine will return to stand-by mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. If this problem happens often, consult your service representative.

Display Panel Messages

This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate.

Normal Display

02:13 FAX02:13 FAX
02:13 FAX
02:13 FAX02:13 FAX
Under normal operating conditions, the top line of the display shows the time and answering mode - FAX; TEL; T/F; TAD; MEM; PC.

Error Messages

14:14 FAX14:14 FAX
14:14 FAX
14:14 FAX14:14 FAX
COVER OPENCOVER OPEN

COVER OPEN

COVER OPENCOVER OPEN
Cover Open: The top cover is not closed. Press down firmly on the cover to make sure it is closed and latched.
PAPER OUT/JAMPAPER OUT/JAM

PAPER OUT/JAM

PAPER OUT/JAMPAPER OUT/JAM CONFIRM AND STOPCONFIRM AND STOP
CONFIRM AND STOP
CONFIRM AND STOPCONFIRM AND STOP
:FAX:FAX
:FAX
:FAX:FAX
or
PAPER OUT/JAMPAPER OUT/JAM
PAPER OUT/JAM
PAPER OUT/JAMPAPER OUT/JAM CHECK PAPER OR PATHCHECK PAPER OR PATH
CHECK PAPER OR PATH
CHECK PAPER OR PATHCHECK PAPER OR PATH
:FAX:FAX
:FAX
:FAX:FAX
No Paper: The paper tray is out of paper. Add more paper.
PAPER JAMPAPER JAM

PAPER JAM

PAPER JAMPAPER JAM CONFIRM AND STOPCONFIRM AND STOP
CONFIRM AND STOP
CONFIRM AND STOPCONFIRM AND STOP
:FAX:FAX
:FAX
:FAX:FAX
or
PAPER SIZE/ERR.PAPER SIZE/ERR.

PAPER SIZE/ERR.

PAPER SIZE/ERR.PAPER SIZE/ERR. CHECK PAPER OR PATHCHECK PAPER OR PATH
CHECK PAPER OR PATH
CHECK PAPER OR PATHCHECK PAPER OR PATH
:FAX:FAX
:FAX
:FAX:FAX
Paper Jam: Paper is jammed feeding from the paper tray into the printer, or paper may be jammed inside the printing mechanism under the image drum. Check the paper path and remove any jammed paper- see Clearing Printing Paper Jam.
DOCUMENT JAMDOCUMENT JAM
DOCUMENT JAM
DOCUMENT JAMDOCUMENT JAM CONFIRM AND STOPCONFIRM AND STOP
CONFIRM AND STOP
CONFIRM AND STOPCONFIRM AND STOP
:FAX:FAX
:FAX
:FAX:FAX
ADF Error (Jam): A document to be faxed or scanned has jammed in the scanner. Follow Clearing Document Jam.
88
OKIOFFICE 84
19/08/9819/08/98
19/08/98
19/08/9819/08/98 RELOAD DOCUMENTRELOAD DOCUMENT

RELOAD DOCUMENT

RELOAD DOCUMENTRELOAD DOCUMENT
14:14 FAX14:14 FAX
14:14 FAX
14:14 FAX14:14 FAX
Document-feed Error: A document to be fa xed or scanned has not fed into the scanner properly. Remove the document and reload it into the document.
TONER LOWTONER LOW

TONER LOW

TONER LOWTONER LOW REPLACE TONER CART.REPLACE TONER CART.

REPLACE TONER CART.

REPLACE TONER CART.REPLACE TONER CART.
:FAX:FAX
:FAX
:FAX:FAX
or
14:14 FAX14:14 FAX
14:14 FAX
14:14 FAX14:14 FAX
REPLACE TONER CART.REPLACE TONER CART.
REPLACE TONER CART.
REPLACE TONER CART.REPLACE TONER CART.
No T oner: Toner is running low in the toner cartridge. Replace the cartridge as soon as possible. When you close the cover after replacing the toner cartridge, the message clears. See Replacing the Toner Cartridge.
14:14 FAX14:14 FAX
14:14 FAX
14:14 FAX14:14 FAX
CHANGE DRUM SOONCHANGE DRUM SOON

CHANGE DRUM SOON

CHANGE DRUM SOONCHANGE DRUM SOON
Image Drum Alarm: The image drum is nearing the end of its projected life. Make sure a new drum is available and replace the drum when print quality begins to deteriorate. See Replacing Image Drum Unit.
PRINTER ALARM 2PRINTER ALARM 2
PRINTER ALARM 2
PRINTER ALARM 2PRINTER ALARM 2 REFER TO USER GUIDEREFER TO USER GUIDE
REFER TO USER GUIDE
REFER TO USER GUIDEREFER TO USER GUIDE
:FAX:FAX
:FAX
:FAX:FAX
or
PRINTER ALARM 4PRINTER ALARM 4
PRINTER ALARM 4
PRINTER ALARM 4PRINTER ALARM 4 REFER TO USER GUIDEREFER TO USER GUIDE
REFER TO USER GUIDE
REFER TO USER GUIDEREFER TO USER GUIDE
:FAX:FAX
:FAX
:FAX:FAX
Printer Alarm: Open and close the cover . If this does not clear these message, disconnect your machine and call for service.
Note: When you disconnect your machine, any received faxes or delayed transmission faxes stored in memory are erased.
14:14 FAX14:14 FAX
14:14 FAX
14:14 FAX14:14 FAX
CONFIRM PAPER SIZECONFIRM PAPER SIZE

CONFIRM PAPER SIZE

CONFIRM PAPER SIZECONFIRM PAPER SIZE
Wrong Paper Size: The paper in your machine is not the size called for by your application software. Check your software printing settings and the paper in the paper tray.
PAPER SIZE ERR. :FAXPAPER SIZE ERR. :FAX
PAPER SIZE ERR. :FAX
PAPER SIZE ERR. :FAXPAPER SIZE ERR. :FAX CHECK PAPER OR PATHCHECK PAPER OR PATH
CHECK PAPER OR PATH
CHECK PAPER OR PATHCHECK PAPER OR PATH
Paper Error: The paper in your machine is different than the size set with user function 13:1’ST PAPER SIZE or your machine tried to print a sheet of paper with no image drum unit installed.
MEMORY OVERFLOWMEMORY OVERFLOW
MEMORY OVERFLOW
MEMORY OVERFLOWMEMORY OVERFLOW
:FAX:FAX
:FAX
:FAX:FAX
Memory Overflow: The memory in your machine has become full with received faxes or delayed transmission faxes. Either print received faxes or wait until delayed faxes have been sent before scanning more documents into the memory.
MEMORY ERRORMEMORY ERROR

MEMORY ERROR

MEMORY ERRORMEMORY ERROR
:FAX:FAX
:FAX
:FAX:FAX
Memory Error (except programming area): Please contact your dealer for service.
User’ s Guide 89

SPECIFICATIONS

Category Specifications
Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/
2400 Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 dots/mm or 300dpi Vertical resolution 3.85 line/mm (standard)
7.7 line/mm (fine)
15.4 line/mm (ex. fine; TX and
copy) Halftone transmission 64 shades of grey Document size A4, A5, letter or legal size Recording paper Plain paper, A4, letter or legal size Effective scan width 208 mm for transmission
200 mm for copying
208 mm for copy width reduction Weight 8 kg approx. (excluding paper) Display 2 rows of 20 characters, LCD
panel
Dimensions Approx. 316mm (W) x 383 mm
(D) x 190 mm (H) (excluding paper tray, document tray and stacker)
Power 220/240 ± 10% VAC,
50/60 Hz ±2%
Operating conditions Relative humidity 20%­80% (non condensing)
Temperature 10 °C to 32 °C
Document feed 20 pages maximum
(80gsm A4 size)
Model number OKIOFFICE 84
Note: Horizontal resolution of 300 dpi is used if the remote machine also uses 300 dpi. Also, 300 dpi is used if EX.FINE is selected for copying.
90
OKIOFFICE 84

Index

A
ADF Error (Jam) ....................................... 88
Alarm Indicator.......................................... 16

Answering Mode

Changing .............................................. 27
Options................................................. 26
Auto Dial Key ........................................... 16
Auto Dial Numbers ................................... 33
Auto Rec Key ............................................ 15
Auto Receive Mode................................... 26
Auto Start .................................................. 72
B
B.C............................................................. 78
BULLETIN MSG. IN MEM .................... 57
BUSY ........................................................ 77
Busy T one Detect ...................................... 72
Buzzer V olume ........................................... 62
C
CALL BACK NO. .................................... 75
Call Back Number ..................................... 27
CALLED ................................................... 78
CALLING .......................................... 38, 78

Cancelling

Delayed Transmission.......................... 50
Messagese Stored in Memory.............. 40
Chain Dialling............................................ 33
Change Drum Soon................................... 89

Cleaning

General ................................................... 7
LED Array ............................................ 82
Clock Setting ............................................. 25
Closed Network......................................... 62
COMMUN. ERROR ................................ 38
Communication Codes in Reports............. 78
Communication Error ................................ 86
Conf TX Key............................................. 18
CONF=** ................................................. 78

Confidential Faxes

Conf TX Key ....................................... 18
Confidential Mailbox ........................... 52
Mailbox Password ............................... 52
Printing................................................. 54
Receiving.............................................. 52
Reception Report.................................. 76
Sending ................................................ 51
Confirm Paper Size ................................... 89
Continuous T one........................................ 65
Contrast Setting ......................................... 37
Copy Key .................................................. 16

Copying

Making Copies ..................................... 42
Using Manual Feeder........................... 42
Counter Display Key................................. 18
COVER...................................................... 77
Cover Open ............................................... 88
D
Delayed TX Key........................................ 18

Dial Parameters

Changing .............................................. 72
Settings................................................. 71
Dial Prefix .......................................... 29, 72
Dial T one Detect ........................................ 71
DIALLING ............................................... 38

Dialling

Problems .............................................. 85
Real-Time ............................................. 38
Redialling ............................................. 38
Search Key ........................................... 38
DISTANT STATION ID ................... 74, 76
Distinctive Ring......................................... 63
Document Jam .................................... 85, 88

Documents

Clearing Jams ....................................... 79
Loading ................................................ 36
Multiple Pages...................................... 36
Preparing .............................................. 36
Size ....................................................... 36
E
ECM Function (Error Correction Mode) .. 64
End of Session Tone.................................. 19
Err. Report (MCF.) .................................... 79
Error Messages.......................................... 88
Error Tones ................................................ 19
User’ s Guide 91
F
Flash/Earth/Normal ................................... 72
G
Group Key................................................. 17
H
Hook/Voice Request Key .......................... 15
Hyphen Key .............................................. 15
I
ID= ............................................................ 75
ILLEGAL OPERATION ..... 52 , 53, 54, 57
Image Drum Alarm.................................... 89
Image in MCF............................................ 80
Incoming Ring ........................................... 63
Instant Dialling .......................................... 65
K
Key Select Tone ......................................... 19
L
LCD Panel .......................................... 15, 88
Location Prog Key .................................... 19
LOST ......................................................... 78
M
Manual Receive Mode............................... 26
MCF . (Multi-Loc.) .................................... 61
MCF . (Single-Loc.)................................... 61
Mem. Full Save ......................................... 64
92
Mem./Feeder SW . ............................... 46, 63
Memory Error............................................ 89
Memory Overflow.............................. 64, 89
Memory Reception Mode.......................... 27
MF (Tone) Duration .................................. 72
MF (Tone)/DP (Pulse) .............................. 72
Monitor V olume ......................................... 62
MSG. IN MEMORY .................. 39, 40, 52
Multi function peripheral ............. 10, 27, 30
N
NO ............................................................. 77
NO Key ..................................................... 15
No Paper.................................................... 88
No Toner.................................................... 89
No Toner Mem. RX .................................. 64
Numeric Keypad........................................ 17
O
Off-Hook Alarm Tone ............................... 19
OK ............................................................. 77
One Touch Keypad .................................... 17
One T ouch Labels...................................... 17
One T ouch Param. ..................................... 65
OR ............................................................. 75
OVER WRITE........................................... 57
P
Paper Feed Error ....................................... 89
Paper Jam .................................................. 88
Paper Out/Jam ........................................... 88
Paper Size .................................................. 63
Paper Size/Err . ........................................... 88
Pause Key.................................................. 17
PBX Line................................................... 72
PC Receive Mode ...................................... 27
PC/Fax Switch........................................... 64
Plus (+) Key .............................................. 16
POLL=** .................................................. 78
POLLED ................................................... 78
POLLING ................................................. 78
Polling Key................................................ 18
POLLING TX/RX .................................... 75
Power Save Mode ..................................... 63
Print Counters............................................ 84
Print Operation Key .................................. 18
Printer Alarm ............................................. 89
Printer Cleaning Key ................................. 19
PRM. ECHO ............................................. 75
Pulse Dial Rate .......................................... 72
Pulse Dial T ype.......................................... 72
Pulse Make Ratio ...................................... 72
PUNIT ....................................................... 77
R
R_JAM ...................................................... 77
RATE ......................................................... 75
Redial Interval............................................ 71
Redial Key ................................................. 15
Redial Tries................................................ 71
Relay Init Key............................................ 18
Relay List Numbers................................... 55
Relay Password ......................................... 55
Reload Document ...................................... 89
OKIOFFICE 84
Remote Diagnosis ..................................... 64
Remote Receive ......................................... 63
Replace T oner Cart. ................................... 89
Report Print Key ....................................... 18

Reports

Active Memory Files ........................... 75
Activity................................................. 74
Broadcast Confirmation ....................... 74
Broadcast Entry .................................... 76
Confidential Reception ......................... 76
Configuration ....................................... 75
Message Confirmation ......................... 76
Power Outage....................................... 77
Printing................................................. 77
T elephone Directory ............................. 75
Restrict Access........................................... 65
RESULT = OK .......................................... 38
Result Codes in Reports ............................ 77
Ring Response........................................... 62
S
S_JAM ....................................................... 77
Search Key ................................................ 15
Select Function Key .................................. 16
Sender ID ........................................... 27, 62
SENDING ................................................. 38
Shipping .................................................... 85
Space Key.................................................. 17
S,R-TIME........................................... 74, 76
Start Key.................................................... 16
STOP ......................................................... 77
Stop Key.................................................... 16
T
T/F Timer Prg. ........................................... 62
TEL NO..................................................... 75
T elephone Answering Device Mode ......... 26
T elephone/Fax Auto Switch Mode ............ 26
Tone Key ................................................... 17
Toner Low ................................................. 89
TRANSMISSION .................................... 75
Transmit Resolution .................... 15, 62, 86
TSI/CSI ..................................................... 27
TX Mode Default ...................................... 62
T ype of Original .......................... 15, 62, 86
U
Unique Characters ..................................... 17
Unique Key ............................................... 17
Unpacking ................................................. 20
Unsolicited Fax Messages......................... 41

User Functions

Changing .............................................. 65
Settings................................................. 61
Viewing ................................................ 61
User Language.................................... 29, 63
User Prog Key........................................... 19
V
Voice Request ............................................ 42
Voice Request T one ................................... 19
W
WAITING TO BE POLLED ............. 56, 57
Width Reduction ........................................ 65
Wrong Paper Size...................................... 89
Y
YES Key ................................................... 15
User’ s Guide 93
Statutory User Information (UK only)
The OKIOFFICE 84 is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them. The BABT approval number for the OKIOFFICE 84 is: BABT 609072
This apparatus has been approved for the use of the following facilities:
• manual call initiation
• operation in the absence of proceed indication
• auto answer
• modem
• series connection
• simple telephone Any other usage will invalidate the approval of the apparatus if as a
result it ceases to conform to the standards against which the approval was granted.
Interconnection circuits should be such that this equipment continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and
2.3 of EN60950 for SELV circuits after making connections between circuits.
Interconnection points ‘Line/TEL1/TEL2’ are for connection to TNV circuits, and the ‘Power Inlet Socket’ is for connection to a 220-240VAC, 50/60 Hz supply .
The apparatus has been approved for connection to the public switched telephone network provided by British Telecommunications Plc, Kingston Communications Plc, or Mercury Communications Ltd.
The OKIOFFICE 84 may be connected to any direct PSTN exchange line except as an extension to a pay phone. The exchange line must
provide facilities for either loop-disconnect or multi-frequency (MF) dialling.
In order to prevent the misdirection of calls and network interference, please ensure that all manually programmed telephone numbers are correctly entered.
This apparatus is also approved for use as an extension instrument to compatible PBXs. The supplier of the apparatus should be consulted for an up-to-date list of PBXs with which this apparatus is compatible.
The handset can be used to make “999” calls to the Emergency Services. The second telephone or answering machine must be connected to the
TEL 2 jack by means of the two-way adapter provided. The apparatus is suitable for connection to PBXs which return
Secondary Proceed Indication. In these situations, please insert pauses between the initial access digit and the number to be dialled to the PSTN.
Series Connection (UK only) NOTE 1
The OKIOFFICE 84 causes a voltage drop of 1.35V when passing a PSTN current up to and including 40mA dc. Do not connect the OKIOFFICE 84 with apparatus which, with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc.
The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point (NTP) of a Relevant Branch system (RBS) containing the apparatus.
Only one OKIOFFICE 84 should be connected between any series
94
OKIOFFICE 84
connected apparatus and the PSTN. Difficulties may occasionally be experienced when making calls from
other apparatus connected to the PSTN via the series apparatus. Such difficulties may include:
(i) Difficulty in making calls (ii) Problems in telephone conversion being experienced by both parties
to the call
(iii) Such that any apparatus which forms part of the RBS or is connected
via it, is so connected that no signals of any kind may be conveyed between that apparatus and a PSTN circuit or vice-versa, except by means of other apparatus that does not materially affect the electrical conditions presented to one another by that apparatus and the PSTN.
Further information is contained in the proposed British Standard for RBS to PSTN lines.
TEL/F AX Change Over (UK only)
When the OKIOFFICE 84 is in changeover mode, care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators.
The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus.
While operation may be possible initially, changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it was not designed to be compatible. Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator .
If such difficulties are experienced, please consult your OKIOFFICE supplier.
NOTE 2
A relevant branch system (RBS) is a telecommunication system other than a public telecommunication system that is:-
(i) Run under a license granted or having effect under section 7 of the
Telecommunications Act 1984.
(ii) Connected to one or more PSTN lines.
Line Socket Installation (UK only)
To r equest the installation of a socket for the connection of your OKIOFFICE 84 to the telephone network, you should send a postcard containing the following information to your local BT Sales Office:
1) The model no. of your fax machine: OKIOFFICE 84
2) The approval no. of your fax machine: BABT 609072.
3) The number of extension sockets you require.
4) Your name, address and telephone number.
5) The card should be signed and dated.
Note: If your wiring does not belong to British T elecom, then it is not necessary to apply to BT for socket installation.
User’ s Guide 95
Oki Systems (UK) Limited
550 Dundee Road, Slough Trading Estate Slough, Berks SL1 4LE United Kingdom
Oki Data Corporation
4-11-2, Shibaura, Minato-ku, Tokyo, 108-8551 Japan
Tel: 44 1753 819819 Fax: 44 1753 819899 http://www.oki.co.uk
Oki Systems (Ireland) Limited
The Square Industrial Complex Tallaght, Dublin 24 Ireland
Tel: +353 1 4598666 Fax: +353 1 4598840 http://www.oki.ie
Hawthorn Business Centre Adelaide Industrial Estate Falcon Road, Belfast BT12 6HP Nothern Ireland
Tel:+44 1232 572355 Fax: +44 1232 572350 http://www.oki.ie
Oki Electric Industry Company Limited
10-3 Shibaura 4-chome, Minato-ku, Tokyo, 108-8551 Japan
Tel: +81 3 5445 6348 Fax: +81 3 5445 6362
Tel: +81 3 5445 6111 Fax: +81 3 5445 6182
Oki Electronics (Hong Kong) Limited
Suite 1901-9, Tower 3, China Hong Kong City, 33 Canton Road, Tsim Sha Tsui, Kowloon Hong Kong
Tel: +852 2736 2336 Fax: +852 2736 2395
Oki Electronics (Singapore) Pte., Ltd.
78 Shenton way, #09-01 Singapore 079120
Tel: +65 221 3722 Fax: +65 221 9282
Oki Systems (Thailand) Ltd.
956 Udomvidhya Building 6th Floor Rama IV Rd., Silom, Bangrak Bangkok 10500 Thailand
Tel: +662 636 2535 Fax: +662 636 2536
96
OKIOFFICE 84
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