Oki Okifax 4580, OF4580 User Manual

Download

Page 1

User’s Guide

Page 2

Document Name

OKIFAX 4580 User’s Guide P/N 59347801

Disclaimer

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data.

Contact Information

Please address any comments on this publication to:

Mailing Address

Oki Data Americas Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620

Trademark Information

OKI and OKI DATA are registered trademarks of Oki Electric Industry Company, Ltd. Adobe, ATM, PostScript and Type Manager are trademarks of Adobe Systems, Inc. which may be registered in certain jurisdictions. Energy Star is a registered trademark of the United States Environmental Protection Agency. Touch-Tone is a registered trademark of American Telephone and Telegraph. Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries ZIP Code is a registered trademark of the United States Postal Service

Emergency First Aid Information

Refer to the Material Safety Data Sheet.

e-Mail Address:

pubs@okidata.com

Web Site

Please visit Oki Data’s multilingual web site at: http:// www.okidata.com

2 OKIFAX 4580 Users Guide

Page 3

Contents

Introduction ........................................................ 5

Features ...........................................................5

Handset Kit.......................................................5

Safety ..................................................................6

Component Identification ..................................8

What You Should Receive ................................8

Components 1 ..................................................9

Components 2 ..................................................9

Components 3 ................................................10

Control Panel Keys and Indicators ................. 11

The One-Touch Keypad .................................17

Using the One-Touch Keys for Dialing .......17

Using the One-Touch Keys for Selecting

Functions and Programming ....................17

Sounds Your Fax Machine Makes .................. 18

Installation ........................................................19

Getting Started ...............................................19

Where to Install Your Machine ................... 19

Unpacking ..................................................19

Setting Up Your Machine ................................20

Install the Paper Tray/Copy Stacker...........20

Install the Document Tray .......................... 20

Install the Toner Cartridge ..........................21

Connect to the Telephone Line ...................23

Connecting an External Telephone or

Answering Machine .................................23

Connect Power .......................................... 23

Loading Paper............................................24

Setting the Clock ............................................25

Setting the Answering Mode...........................26

Answering Mode Options ...........................26

Changing the Answering Mode .................. 27

Setting the Fax Identification .......................... 28

Setting Language ...........................................29

Connecting to a PBX ......................................30

Dial Directories ................................................. 31

Programming One-Touch Keys ...................... 31

Chain Dialing..............................................32

Programming Auto Dial Numbers ...................33

Programming Groups .....................................35

Basic Operations ..............................................36

Preparing Documents..................................... 36

Document Size ..........................................36

Multiple Page Documents .......................... 36

Loading Documents ....................................... 37

Sending a Fax to a Single Location ................38

Search Key Dialing ....................................38

Real-Time Dialing.......................................38

Redialing ....................................................38

Confirming Results..................................... 38

Stopping a Transmission............................38

Sending a Fax to Multiple Locations

(Broadcasting)..............................................39

Performing a Broadcast Operation ............. 39

To make corrections ...................................39

Faxing to a Group ..........................................40

Sending a Fax to a Group ..........................40

Receiving Faxes Manually .............................40

Receiving Faxes in Memory ...........................41

Memory Reception mode ...........................41

No Paper Reception................................... 41

No Toner Reception ...................................41

Canceling Messages Stored in Memory..... 41

Rejecting Unsolicited Fax Messages.............. 42

Power Failures and Memory ..........................42

Making Copies ...............................................43

Making Copies with the

Manual Paper Feeder ..............................43

Using Voice Request ......................................43

To Initiate a Voice Request......................... 43

To Answer a Voice Request .......................43

Advanced Operations ......................................44

Sending a Fax at a Later Date and Time ........44

Sending a Delayed Fax from the Document

Feeder .....................................................44

Sending a Delayed Fax From Memory....... 45

Canceling a Delayed Transmission ............45

Sending a Confidential Fax or Sub-address

Transmission................................................ 46

Receiving Confidential Faxes .........................46

Creating a Confidential Mailbox (Personal

Box) .........................................................47

Closing a Mailbox....................................... 47

To Change Your Password.........................48

Table of Contents 3

Page 4

Printing Confidential Messages ......................48

To print a received

confidential fax message .........................48

Relay Broadcasting ........................................ 49

Relay Initiating Station ...............................49

Relay Key Station ...................................... 49

Relay Broadcast Report .............................49

Initiating a Relay Broadcast .......................49

Sending Documents Requested by Another Fax

Machine (Polling Transmission) ...................50

Setting Your Machine to be Polled ............. 50

Dialing Another Fax Machine to

Request Documents (Polling Reception)...... 50

Polling Documents from

Other Fax Machines ................................50

Dual Access ...................................................51

What You Can Do While Sending a Fax .....51

What You Can Do While Receiving a Fax: . 51 What You Can Do While Making Copies: ... 51

Programming ....................................................52

Customizing Features and Operations ...........52

Viewing Your Current Settings....................52

User Function Settings ...................................52

User Function Settings List ........................52

Changing Your User Function Settings ......56

Setting Your Machine’s Distinctive Ring ..... 56

Personal Box Programming (Polling) ......... 57

Personal Box Programming (Confidential) . 57

Personal Box Programming (Close) ........... 58

Forward No. Programming .........................58

Memory Password Programming (Register)59 Memory Password Programming (Delete) . 59

Dial Parameter Settings .................................59

Dial Parameter Settings List....................... 59

Changing Your Dial Parameter Settings .....60

Service Function Settings...............................61

Service Function Settings List ....................61

User Functions ...............................................61

Printing Reports .............................................65

Printing a Message Confirmation Report....65

Printing Other Reports ............................... 65

Codes Used in Reports ..................................66

Result Codes ............................................. 66

Communication Codes ...............................66

Problem Solving ...............................................67

Clearing a Document Jam .............................. 67

Clearing a Printing Paper Jam........................68

Replacing the Toner Cartridge

(OKI P/N 52111701) .....................................70

Replacing the Image Drum Unit

(OKI P/N 40709901).....................................72

Shipping the Machine .....................................74

Reading Your Print Counters ..........................74

Problem Checklist .......................................... 75

Display Panel Messages ................................77

Normal Display...........................................77

Error Messages .........................................77

Other Error Messages................................78

Specifications ...................................................79

Warranty, Regulatory, and

Safety Information........................................ 80

Limited Warranty: U.S. & Canada...................80

Overnight Exchange: U.S. & Canada .............81

Limited Warranty: Latin America .....................82

Material Safety Data Sheet ............................84

Emergency First Aid Procedures................ 85

Safety Information .......................................... 86

Regulatory Information ................................... 87

Index ..................................................................90

Reports ..............................................................63

Understanding Reports ..................................63

Active Memory Files Report .......................63

Activity Report ............................................ 63

Confidential Reception Report ...................64

Broadcast Confirmation Report ..................64

Broadcast Entry Report..............................64

Message Confirmation Report ...................64

Configuration Report ..................................64

Telephone Directory ...................................65

Power Outage Report ................................65

Protocol Dump ...........................................65

4 OKIFAX 4580 Users Guide

Page 5

Introduction

Thank you for purchasing this OKIFAX 4580 fax machine. This machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process.

Features

Your facsimile machine includes the following features:

 10 One-Touch keys for automatic, single-key

dialing of pre-programmed telephone numbers.

 100 Auto Dial numbers for automatic dialing of

additional pre-programmed telephone numbers.

 10 Groups for transmitting a document to

multiple locations with a single selection.

 A search feature for looking up pre-pro-

grammed telephone numbers by name.

 Halftone transmission in up to 64 shades of

gray.

 Fax communication at up to 33,600 bits per

second.

 Automatic redial and page re-transmission

when a telephone number is busy or when problems occur in communication.

 Advanced transmission and reception fea-

tures, including delayed transmission, transmission to multiple locations, confidential, relay broadcast initiate and polling.

 Advanced memory transmission and recep-

tion features, including automatic reception into memory.

 Reports to help you keep track of your

machine’s operations and settings.

 Answering modes for both manual and

automatic fax reception

 Automatic switching between incoming voice

and fax messages

 The ability to share the same telephone line

with an answering machine.  A closed network feature for limiting who can

send faxes to your machine. Closed network

can also limit both where faxes can be sent to

and received from.  The ability to make up to 50 sorted copies of

an original document (using standard-weight

20 lb. paper).

 4 MB of built-in memory.  The ability to scan data into memory as the

machine begins dialing during transmissions.

This is called Instant Dialing. Instant Dialing

saves time because the machine does not

wait for a connection on the receiving end.  The ability to reduce the width of a transmitted

document by about 95% to bring data within

printable parameters.This avoids losing data

located outside of the printable area. This

feature is called Automatic Reduction. To use

it, set User Function Setting 27, WIDTH

REDUCTION to ON.

This function is also active during copying.  The ability to restrict operation of this device

to only those who know a programmed ID.

This feature is called Restrict ID. The Restrict

ID number is a 4-digit ID number programmed

into the machine. Users must enter the

Restrict ID into your machine to operate the

unit.  MFP Function (PC Printer Mode/PC Scanner

Mode/PC Fax Mode) Unimessage software

enables your machine to act as a PC printer

or scanner and enables the PC fax mode to

be used. For details, see the separate

booklet on this option.

Handset Kit

This optional handset connects directly to your machine and works like a telephone. Order Number

70031801.

Introduction 5

Page 6

Safety

Installation Hints

 Install the machine in a dust-free location

away from direct sunlight.

 Place the machine near an electrical outlet

that is easily accessible.

 Do not plug the machine into a power source

shared by items that produce electric noise (e.g., air conditioner, etc.).

 The design of this machine requires electrical

grounding, and is thus supplied with a threewire grounded power cord. For your safety as well as that of others who may operate the machine, please do not attempt to alter the power cord by modifying the grounding prong.

 The Line jack is for connecting the machine to

a standard telephone line. To avoid damage to telephone systems and/or the machine, do not plug the machine into anything other than a standard RJ-11C jack.

 The TEL jacks on the back of the machine are

only suitable for two-wire devices. Some standard telephones may not respond to incoming signals when connected to an extension socket.

 The machine may not necessarily provide the

effective transfer of a call from a telephone connected to the same line.

 The operation of this machine on the same

line as that of a telephone or other device equipped with an audible warning device or automatic call detector may result in bell vibration (sporadic ringing) or false tripping of the call detector. If such a problem occurs, the user is requested to NOT contact the telephone company.

 Adjustment of the electrical/electronic compo-

nents in the machine requires an authorized service technician. Do not attempt to make adjustments yourself. Any alterations made by an individual other than an authorized service technician may be cause for nullification of the product warranty.

Operation and Maintenance

 Aside from the instructions specifically stipu-

lated in this document, do not attempt to disassemble or service this machine, including the lubrication of moving parts. Please contact an authorized service center for assistance.

 Use a soft dry cloth to clean the control panel

and main body of the unit. Do not apply any cleanser to the cloth or surface of the machine.

 Remove the power cord from the wall socket

before trying to recover any object(s) that may have fallen into the machine.

 If the machine is physically damaged, immedi-

ately disconnect it and arrange for its repair or disposal.

 When moving the machine, always disconnect

the telephone line before disconnecting the power cord. Accordingly, reconnect the power cord before reconnecting the telephone line.

 This machine is not intended for use in parallel

with any other telephone devices.

6 OKIFAX 4580 Users Guide

Page 7

Toner Cartridge and Image Drum Unit

Emergency First Aid

Warning: This OKI facsimile machine will not

operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit.

 Leave unused toner cartridges and image

drum units sealed in their packaging until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit.

 Do not expose interior components of the

machine to light for more than five minutes. Never expose the green drum (located inside the image drum unit) to direct sunlight.

 Please be careful when handling the image

drum unit and only touch it at the ends (never in the middle). Never touch the green drum inside the image drum unit.

 Please be careful when removing the toner

cartridge. Do not let it come in contact with clothing or porous materials. (The toner powder will cause permanent staining.)

 Small amounts of toner that come in contact

with skin or clothing can be readily removed with soap and cold water if attended to immediately. The use of hot water will make removal of the stain much more difficult.

 IF TONER IS SWALLOWED: Dilute by having

the person drink two glasses of water and

induce vomiting by administering Syrup of

Ipecac (follow manufacturer’s instructions).

Seek medical attention immediately. Never

attempt to induce vomiting or give anything by

mouth to a person who is unconscious.  IF TONER IS INHALED: Take the person to

an open area for fresh air. Seek medical

attention immediately.  IF TONER GETS IN THE EYES: Flush eyes

with large quantities of cool water for 15

minutes, keeping eyelids open with fingers.

Seek medical attention immediately.

Safety Information 7

Page 8

Component Identification

What You Should Receive

Document Tray

Fig04_02.eps

Paper Tray/Copy Stacker

Fig04_03.eps

Facsimile Unit

Fig04_01.eps

Telephone Cord

Fig04_05.eps

Toner Cartridge

Fig04_09.eps

Document Stacker

Fig04_06.eps

Power Cord

Fig04_04.eps

8 OKIFAX 4580 Users Guide

Image Drum Unit (Inside machine)

Fig04_07.eps

Page 9

Components 1

Components 2

1 Paper Tray/Copy Stacker

Up to 100 sheets of paper can be loaded onto this tray. Up to 30 sheets of finished copies or received faxes can be stacked on top of this tray.

2 Document Tray

Holds original documents that are to be faxed or copied.

3 Document Guides

Adjust these guides to the page width of the documents that are to be copied or faxed.

4 One-Touch Keypad 5 Control Panel 6 Manual Paper Feeder

Load paper into this slot when you want to use a type of paper different from the paper in the paper tray.

Fig04_10.eps

1 PC Connector

Plug the computer cable into this connector (if you have installed the MFP Option Kit).

2 LINE Terminal

Terminal for connecting the unit to an outside telephone line.

3 TEL Terminal

Terminal for connecting the machine to an external telephone.

4 AC Power Inlet

Plug the AC power cord into this inlet.

5 Power Switch

Fig04_11.eps

42153

Components 9

Page 10

Components 3

1 LED Print Head

This black bar is the part of your machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge.

2 Image Drum Unit

The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper.

3 Toner Cartridge

This black cylinder, installed inside the image drum unit, contains the black powder which is your machine’s ink. You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display.

Fig04_12.eps

10 OKIFAX 4580 Users Guide

Page 11

Control Panel Keys and Indicators

1 LCD Display Panel: Refer to this display for

instructions and information while your machine is performing operations or while you are programming.

YES

Use this key to:

key / Transmit Resolution:

change the resolution used for transmitting documents. Use

Fig04_13_a.eps

key / Type of Original:

Use this key to

Select the document contrast after you load a document for transmission. Use

LIGHT for originals that are too light, NORMAL for documents with good con-

trast,

STD for standard originals, FINE and EX.FINE for detailed or small

print originals, and PHOTO for originals that include colors or

many shades of gray.

select

move your cursor to the left while program-

YES

when making selections

ming.

select the desired resolution when copying. First press the COPY key, then press

YES

until the desired resolution indica-

tor is lit

DARK for originals that are too dark.

select

move your cursor while programming.

when making selections

4 AUTO REC Key: Use this key to switch your

machine’s answering mode. The answering mode controls how your machine answers incoming calls and receives faxes. Your machine’s display always indicates your current selection. See Setting the Answering Mode in the Installation section for more information about the answering modes available in your machine.

Components 11

Page 12

Control Panel Keys and Indicators (Continued)

Fig04_13.eps

5 e-mail Key: When the Internet Fax feature set

option is installed, press this key before entering an e-mail address directly from the OneTouch or 10-Key (Numeric) keypads.

6 SEARCH Key: The One-Touch keys and Auto

Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. You can also use the SEARCH key to search for unassigned One-Touch keys and Auto Dial numbers.

7 HOOK/V. REQUEST Key: Press this key to

open a telephone line for manual dialing. You can hear the dialing through your machine’s speaker. If you have an external telephone connected to your machine, you can also use this key to initiate or answer a request for voice communication. During a fax communication, press this key to tell the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed. To answer a voice request, press this key after lifting your telephone handset.

12 OKIFAX 4580 Users Guide

Page 13

Control Panel Keys and Indicators (Continued)

Fig04_13_a.eps

8 REDIAL Key: Press this key to manually redial

the last number dialed on your machine.

9 AUTO DIAL Key: Auto Dial numbers are

abbreviated numbers for rapid dialing. Rather than dialing the entire telephone number, you can enter a 3-digit Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key.

10 SELECT FUNCTION Key: Use this key to

activate your machine’s advanced transmission and reception functions, to obtain reports and for programming. To select a function, press the SELECT FUNCTION key, and then press the One-Touch key labeled with the function you want to use. When programming or selecting other functions, pressing the SELECT FUNCTION key a second time returns you to the standby mode.

11 COPY Key: You may use this key to make

copies, obtain a Message Confirmation Report, or to program a One-Touch key or an Auto Dial Number.

After loading a document, press this key to make a copy.

When no documents are loaded, press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel. Press this key a second time to receive a printed report.

You can also use the Copy key as a shortcut for programming One-Touch keys and Auto Dial numbers. After you have loaded a document and manually dialed a telephone number, press COPY to instantly program that number into a One-Touch Key or Auto Dial number.

12 STOP Key: This key cancels the operation

currently in progress and turns off the Alarm Indicator. After loading paper or installing a new toner cartridge, press this key to cancel alarm conditions after the condition has been corrected. When programming, pressing the STOP key takes you back step-by-step through the programming functions you have already selected.

Components 13

Page 14

Control Panel Keys and Indicators (Continued)

Fig04_13.eps

13 START Key: Press the START key to initiate

the operation indicated on the display or to confirm information you have entered into the display.

14 ALARM Indicator: When there is a problem,

this indicator lights (red) and an alarm sounds. To turn the alarm indicator off, press the STOP key and correct the problem.

15 1 / CAPS key (One-Touch key 1): Pressing

this key allows you to change from upper to lower case text when programming or entering character text into your machine.

16 5 / SPACE key (One-Touch key 5): Use this

key to enter spaces while programming information into your machine. Spaces are used to make programmed entries easier to read. Spaces have no effect on dialing. Use the PAUSE key to insert pauses into the dialing process.

17 6 / DELETE key (One-Touch key 6): Use this

key to delete characters or numbers while programming information into your machine. Pressing DELETE deletes the character the cursor is sitting under and all characters to the right of the cursor position are moved to the left.

18 7 / PAUSE key (One-Touch key 7): Use this

key to enter automatic 3-second pauses in dialing when programming telephone numbers. Pauses in programmed telephone numbers are indicated by a “P” symbol.

Example: Press PAUSE before the programmed telephone number. The machine will “wait” for an outside or international line to open before dialing the number.

14 OKIFAX 4580 Users Guide

Page 15

Control Panel Keys and Indicators (Continued)

Fig04_13_a.eps

19 + [Plus] key (One-Touch key 8): Each fax

number you enter or program into your machine can be up to 40 digits long. If you need to dial a number which is longer than 40 digits, you can dial a number using any combination of One-Touch keys, Auto Dial numbers or the numeric keypad. This is called a chain dial number (more than 40 digits long). When programming a chain dial number into a OneTouch key or Auto Dial number, press the + [Plus] key at the end of the first part of the number to indicate to the machine that this is a chain dial number.

20 9 / Hyphen key (One-Touch key 9):

While programming, use this key to input a hyphen (-). During transmission, a hyphen (-) performs private-to-public or domestic-to-overseas line switching of your fax machine.

21 10 / UNIQUE Key (One-Touch key 10): When

programming the Sender ID, Location ID, etc., use this key to enter unique characters:

Umlaut characters: ä ß ñ ö ü Norwegian characters: Æ Å Ø æ å ø

22 One-Touch Keypad: For a description of all

the functions of the One-Touch keypad, see the next section, “The One-Touch Keypad.”

23 One-Touch Labels: After programming a

location into a One-Touch key, write the location’s name on the One-Touch label. Lift off the plastic cover above the One-Touch label, use a pencil to write in the name, then replace the cover.

Components 15

Page 16

Control Panel Keys and Indicators (Continued)

Fig04_13_a.eps

24 # / GROUP Key: Once you have programmed

some One-Touch keys or Auto Dial numbers, use this key to create groups to allow you to send the same fax to multiple locations. After you have loaded a document, use this key to select the group you want to send your fax to.

25 0/UNIQUE Key:

When dialing, use this key to enter a “0.” When programming your Sender ID or a

Location ID, you can use this key to enter a variety of unique characters, including:

Number 0 Symbols ! # & ‘ ( ) * + , - . / : ; = ? · Internet Characters @ \ “ _ % - l

- l

The

functions as a tilde symbol. Umlaut characters: ä ß ñ ö ü Norwegian characters: Æ Å Ø æ å ø

26 Numeric Keypad: When dialing, these 12 keys

work just like the keypad on a telephone. Use the keypad to enter numbers, letters and other characters while programming. After pressing the SEARCH key, you can also use the numeric keypad to alphabetically search for the names of locations programmed into your machine.

27 * / TONE Key: If your machine is set to pulse

dialing, this key allows you to switch the dialing operation of your machine from pulse to tone dialing during your current call. You can also use this key while programming to create numbers with mixed pulse-then-tone operation.

16 OKIFAX 4580 Users Guide

Page 17

The One-Touch Keypad

The One-Touch keys are your machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your machine’s functions and programming options.

Using the One-Touch Keys for Dialing

To use a One-Touch key for dialing, just press the appropriate One-Touch key. For each key, you may program up to two telephone numbers: a primary number, which is always dialed first, and an alternate number which is automatically dialed if the first number is busy or if there is no answer. You can also use the Location IDs (names) associated with One-Touch keys to search for these locations by name using the SEARCH key.

Using the One-Touch Keys for Selecting Functions and Programming

Use the One-Touch keys for selecting special transmission and reception functions, for obtaining reports and for programming.

To select a function from the One-Touch keypad, press the SELECT FUNCTION key, and then press the corresponding One-Touch key.

1/DELAYED TX Key: Use this key to send a fax at a later time and date which you specify (within three days).

2/PRINT OPERATION Key: Use this key to print out a confidential received document stored in memory using a single digit personal box number.

5/POLLING Key: When a document is loaded on the document table, use this key to set your machine to wait for another fax machine to call and request the document to be sent (polling transmission). When no document is loaded on the document table, use this key to call another fax machine and ask it to send the documents loaded into it (polling reception).

6/REPORT PRINT Key: Use this key to manually print reports from your machine.

7/COUNTER DISPLAY Key: Your machine keeps track of the number of pages it has printed in several ways. Use this key to check your machine’s print counter and the scan counter. It can also be used to reset your machine’s drum counter after replacing the image drum unit.

8/LOCATION PROG. Key: Use this key to program your machine’s One-Touch keys, Auto Dial numbers and groups.

9/USER PROG. Key: Use this key to program your machine’s identification information, to set your machine’s clock, to set up mailboxes for confidential message reception, and to change your machine’s function settings.

10/PRINTER CLEANING Key: Use this key to print a cleaning page for clearing accumulated toner from your machine’s image drum.

3/CONF. TX Key: Use this key to send a confidential document to a mail box (a memory storage area) in the receiving fax machine.

4/RELAY INIT.-TX Key: Use this key to set up a relayed fax transmission. During a relayed fax transmission, your machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines.

Components 17

Page 18

Sounds Your Fax Machine Makes

Signal Tones

Your machine emits a number of sounds to inform you of specific conditions.

One Short Beep

Key Select Tone: This is a short beep that is generated each time you press a key.

End of Session Tone: At the end of every successful fax session, your machine emits a beep to inform you that there were no errors or problems in the communication.

Three Short Beeps

Error Tones: If you press a wrong or inappropriate key, your machine emits three short beeps.

Five Short Beeps

If your machine experiences a problem during communications, it emits five long beeps. Press the STOP key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem (to do this, press the COPY key twice with no documents loaded).

Warbling Sounds

Voice Request Tone: During a fax session, either you or the person at the remote fax machine may initiate a voice request. When the person at the remote fax machine either initiates or answers your voice request, your machine emits a repetitive warbling sound.

Off-Hook Alarm Tone: If your machine is equipped with a handset, and if the handset is left off the hook, your machine emits an intermittent warbling sound. To turn off the sound, hang up the handset or press the STOP key.

18 OKIFAX 4580 Users Guide

Page 19

Installation

Getting Started

To install your new machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your machine to operate properly.

If you have purchased an option package for your machine, refer to the documentation you received with that option.

Where to Install Your Machine

- Install your machine in a dust-free location away from direct sunlight.

- Allow several inches on each side of the machine to ensure adequate ventilation.

- Make sure that both power and telephone outlets are available nearby.

- Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 10°C/50°F and 32°C/ 92°F.

Unpacking

Before you begin, be sure that all the items listed below are included in your package. Remove the contents from the carton and place them on a sturdy surface.

- Facsimile Machine

- Toner cartridge

- Image drum unit (inside unit)

- Power cord

- Telephone line cord

- Paper tray/Copy stacker

- this document

- Document Tray

- Document Stacker

Refer to the illustrations in the Component Identification section.

Installation 19

Page 20

Setting Up Your Machine

Install the Paper Tray/Copy Stacker

Slip the paper tray/copy stacker tabs into the rear most slots in the top of the unit. You will feel them lock into place.

Fig05_01.eps

Install the Document Tray

Insert the document tray into the long horizontal slot on the top of the unit. You will feel it lock into place.

Fig05_02.eps

20 OKIFAX 4580 Users Guide

Page 21

Install the Toner Cartridge

Open the machine’s top cover.

Lift the image drum unit out and set it aside.

Fig05_03.eps

Keep it out of direct sunlight. Do not touch the green surface of the drum.

Fig05_04.eps

Hold both ends of the protective cover that is sandwiched in the manual paper feeder, and gently pull out and detach.

Place the image drum unit back into your

Fig05_06.eps

machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place.

Fig05_07.eps

Pull and detach the protective cover.

Fig05_05.eps

Warning: Never expose the image drum unit to

light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Never touch the surface of the green drum inside the image drum unit.

Installation 21

Page 22

Remove the protective plastic cover from the toner well in the image drum unit.

Fig05_08.eps

With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.

Fig05_10.eps

Warning: Be careful when handling the toner

cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the Safety section.

Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.

Fig05_09.eps

Warning: Be careful not to insert the toner

cartridge backwards into the image drum unit.

Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner.

Close the top cover of the machine.

Fig05_11.eps

Fig05_12.pes

22 OKIFAX 4580 Users Guide

Tip:

Ensure that the top cover is closed by firmly pressing down on both sides of the top cover.

Page 23

Connect to the Telephone Line

Insert one end of the telephone cord into the LINE terminal at the back of the machine.

Insert the other end of the cord into your wall

Fig05_13.eps

telephone jack.

Tip:

You may also connect either an external telephone or the external handset option for your machine. See the instructions below.

Connecting an External Telephone or Answering Machine

Connect Power

Warning: Before connecting power, ensure

that the power switch is OFF (“O” is pressed in)

Plug the power cord into the power inlet located on the back of the unit.

Plug the unattached end of the power cord into

Fig05_15.eps

a grounded AC power outlet.

Turn the power switch to ON. The time and current answering mode appears

on the display. Your machine is now in standby mode, ready to send or receive faxes.

Insert one end of the telephone cord into the TEL terminal on the back of the machine.

Insert the other end of the cord into the jack in

Fig05_14.eps

your external device.

Tip:

To connect both an answering machine and a telephone, first connect your answering machine to your machine, then plug your external telephone’s cord into the telephone jack on your answering machine.

Tip:

You need to have the TAD mode feature turned on for an answering machine to work with your machine. See Setting the Answering Mode in this section.

Installation 23

Page 24

Loading Paper

Your machine can hold up to 100 sheets of standard-weight (20 lb.) paper. For best results, use paper specially made for laser printers or photocopiers. Available sizes are A4, letter size and legal size.

Your machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your machine (down to 75% of the original length). For example, if you are sent a document created originally on legal-size paper, your machine can reduce the received pages to fit on A4 or letter-size paper.

Tip:

Your machine is set at the factory to use letter size paper. If you intend to use a different paper size, change the PAPER SIZE user function setting to match your new paper size. See the Programming chapter for instructions.

Adjust the paper guides to the width of your paper.

Tip:

Adjust the paper guide on the right side

Fig05_16.eps

to the mark of the width of your paper. After completing paper setting (Item 3), the paper guide on the left side should be aligned to the paper’s width.

Remove the paper from its wrapper (up to 100 sheets). Note the “print side” notice printed on the label. Fan the paper.

Insert the paper into the paper tray, print side down.

Fig05_17.eps

24 OKIFAX 4580 Users Guide

Tip:

Be sure to insert at least 11 sheets of paper into the paper tray. Any less than that brings up the “No-feed” response.

Caution: Be sure to grasp the paper tightly to

avoid slipping of the uppermost sheet of paper.

Page 25

Setting the Clock

Follow these instructions to set the time and date on your machine.

Fig05_18c.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key.

On the numeric keypad, press 3. The display shows 3:CLOCK ADJUSTMENT.

Press rently set date and time.

Using the numeric keypad, enter the new date and time.

Press

Press the SELECT FUNCTION key to finish.

YES

. The display shows the cur-

YES

to confirm your entry.

Installation 25

Page 26

Setting the Answering Mode

Your machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your machine’s standby display.

Answering Mode Options

The answering mode that is best for you depends on how you use your machine and what external telephone devices are connected to it.

Read through the answering modes that are listed here, then follow the instructions below.

Manual Receive Mode [TEL]: If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls, then the TEL answering mode is your best choice. Each time someone calls, your machine rings like a telephone. You can answer from an external telephone connected to your machine. If you pick up the handset and hear fax tones, press the START key to receive the fax. If you do not answer the phone and someone tries to send you a fax message, your machine does not accept it.

Auto Receive Mode [FAX]: If your machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode. Your machine assumes all incoming calls are fax messages and automatically receives all incoming fax messages.

Telephone/Fax Mode [T/F]: When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax mode. In this mode, your machine detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine switches to fax mode and receives the message. When the call is a voice call, your machine rings like a telephone. If you do not answer, your machine switches back to fax mode to allow the calling party to manually send a fax.

Telephone Answering Device Mode [TAD]:

Use this mode if you have connected an answering machine to your machine. Like Telephone/Fax mode, the Telephone Answering Device mode detects whether an incoming call is a fax or voice call. If the call is a fax call, your machine receives the fax. Your answering machine does not activate. If the incoming call is a voice call, your machine rings just as it does in Manual Receive mode. If no one answers the call, your answering machine activates, allowing the calling party to leave a message. If the calling party decides to send a fax, your machine automatically receives the fax.

Tip:

In some countries, the Telephone Answering Device mode is turned off. To have it turned on, contact your dealer.

Memory Reception Mode [MEM]: The received data is not printed and is stored into memory even if there is fax paper on which to print.

Use the Print Operation function when you want to print out data that was stored in memory during the Memory Reception mode.

You can set a password for when you want to disable the Memory Reception mode.

The password is set by USER PROGRAMMING under MEM. PASSWORD PRG.

PC Receive mode [PC]: Use this mode when the MFP Option Kit is installed and your machine is connected to your PC. The call signal from your exchange is sent directly to your PC. Your machine does not respond to the signal. Fax reception by your PC is enabled upon receiving the call signal.

Tip:

You need to install a special driver into your PC in order to use this function.

Forwarding Mode [FWD]: The forwarding mode allows received facsimiles to be forwarded to another number. The forwarding numbers are entered or registered in User Programming under FORWARDING NO. PRG.. Up to ten forwarding numbers can be registered.

26 OKIFAX 4580 Users Guide

Page 27

Changing the Answering Mode

Follow these instructions to change your machine’s answering mode.

Press the AUTO REC key. Your machine displays a description of your current selection.

Press the AUTO REC key again. Your machine switches to the next setting.

Continue pressing the AUTO REC key until the selection you want appears on the display. After a short pause, your machine returns to standby mode displaying the new answering mode setting.

Tip:

If a password has been set in the Memory Reception mode, you need to enter the password in order to disable the Memory Reception mode.

Installation 27

Page 28

Setting the Fax Identification

Facsimile machines use the information you enter here to identify themselves during communications. In most countries programming this information into your machine is a legal requirement. The information you enter here includes:

TSI/CSI: This is the telephone number of your machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with.

Sender ID: This is a descriptive title (usually the location of your machine or the name of your company or office). This description is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID are also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with.

Call Back Number: The Call Back Number is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function while communicating with another fax machine and no one is there to answer, your machine automatically sends a cover letter with a call back message. The call back message is printed in a separate sheet with the message “Please call back” and a telephone number where you can be reached. The call back number entered here is the number that appears on the call back message.

Fig05_18c.eps

After the display clears, enter the full telephone number of your machine using the numeric keypad.

Tip:

Use the 8/+ key to enter a “+” character before the number, and use the Space One-Touch key to enter spaces.

Press the START key to save your entry.

Enter your Sender ID. This is a descriptive title up to 32 characters long. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad

Enter spaces 5/SPACE One-

Enter hyphens 9/HYPHEN One-

Enter alphabet characters Locate the character

Enter a unique character Press the 0/

Move the cursor to make corrections.

(press once)

Touch key

you want on the numeric keypad. Press that key repeatedly until the character appears.

UNIQUE key repeatedly until the character you want appears.

The following characters are available: ! # & ‘ ( ) * + , - . / : ; = ? · @ \ “ _ % ~ ä ß ñ ö ü Æ Å Ø æ å ø.

Note:

Some unique characters can be entered using One-Touch keys.

YES

and

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key.

On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG.

Press

YES

. The display shows NO=<TSI/

CSI>, ID=<SENDER ID>.

28 OKIFAX 4580 Users Guide

Press the START key to save your entry. The display shows NO=<CALL BACK NO.>.

After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters.

Tip:

Use the HYPHEN key to enter a “+” character before the number, and use the SPACE One-Touch key to enter spaces.

Press the START key to save your entry.

Press the SELECT FUNCTION key to finish.

Page 29

Setting Language

Your machine comes with four languages installed, which appear on the display and in reports. Follow the instructions below to switch languages.

Tip:

Your dealer may be able to provide you with additional languages.

SELECT

FUNCTION

1 2

9/HYPHEN

USER

PROG.

YES

14:USER LANGUAGE [ENG.] YES(

GHI

) NO(

Press the SELECT FUNCTION key. Press the 9/USER PROG. One-Touch key. The

display shows 1:FUNC. PROGRAMMING.

Press

YES

. The display shows FUNCTION

NO. [ ].

Using the numeric keypad, enter 14. This display shows USER LANGUAGE.

Press

repeatedly to switch to the other

installed language.

To accept the language change, press

Press the SELECT FUNCTION key to finish.

YES

)

Installation 29

Page 30

Connecting to a PBX

YES

A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX.

If you are connecting your machine to a PBX, follow the instructions below. These setting changes allow your machine to identify your PBX’s outside line dial prefix digits in the numbers that you program or dial in your machine. After it dials the prefix digits, your machine waits until it sees that the outside line is available before dialing the rest of the number.

Warning: Some PBX installations may require

additional adjustments to your machine. If you continue to have difficulty with fax communication after following these steps, contact your dealer.

Fig05_18c.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key.

On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER.

Press

until the display shows PBX

LINE, [OFF].

Press

. The display changes to PBX

LINE, [ON].

Press

YES

until the display shows DIAL

PREFIX, [OFF].

Press

. The display changes to DIAL

PREFIX, [ ] ENTER 4 DIGITS.

Using the numeric keypad, enter the number you normally dial from your PBX to obtain an outside line.

Press

Press the SELECT FUNCTION key to finish.

Tip:

YES

Keep in mind that all of the outside telephone numbers you program into your machine must begin with your PBX’s dial prefix.

Tip:

To later turn off the PBX LINE and DIAL PREFIX functions, follow Steps 1-7 above. At Step 8, press the 9/SPACE One-Touch key four times.

30 OKIFAX 4580 Users Guide

Page 31

Dial Directories

Programming One-Touch Keys

Your machine has ten One-Touch keys for rapid dialing. You can store up to two fax numbers with 40 digits for each One-Touch key, a main number and an alternate number, which is used if the main number is busy. You can also enter a 15-character Location ID (name) for each One-Touch key.

Tip:

To find One-Touch keys which are not yet registered, repeatedly press the SEARCH key.

Fig05_18c.eps

Press the SELECT FUNCTION key.

Press the 8/LOCATION PROG. One-Touch key. The display shows LOCATION PROGRAMMING.

Press a One-Touch key to program.

The display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> (or a previously programmed fax number and Location ID).

After the display clears, enter the main fax number. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad

(press once)

Enter spaces 5/SPACE

One-Touch key

Enter hyphens 9/HYPHEN key Enter plus 8/+ key

(for chain dialing) Enter pauses Pause key

(wait for long distance or outside lines)

Add a switch from key pulse to tone dialing for part of the call

Move the cursor to make corrections

Delete 6/DEL key

YES

and

Press the START key.

Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad

(press once)

Enter spaces 5/SPACE

One-Touch key

Enter hyphens 9/HYPHEN key

Enter alphabet characters Locate the character

you want on the numeric keypad. Press that key repeatedly until the character appears.

Enter a unique character Press the 0/

UNIQUE key repeatedly until the character you want appears.

The following characters are available: ! # & ‘ ( ) * + , - . / : ; = ? · @ \ “ _ % ~ ä ß ñ ö ü Æ Å Ø æ å ø.

Note:

Some unique characters can be entered using OneTouch keys.

Enter two letters using Press the same key. move to the next

Move the cursor to make corrections.

Delete 6/DEL One-Touch

character.

YES

and

key

Dial Directories 31

Page 32

Press the START key. The display shows NO=<OR LOCATION>.

Enter the alternate fax number. Refer to the instructions following Step 5.

The display shows G3 COMMUN. SPEED [33.6K]. Press

YES

to select it.

The display shows G3 ECHO PROTECTION [OFF]. Press and

To continue programming One-Touch keys, go

YES

to select it.

to adjust the speed and

to change the setting

back to Step 3. If you are finished programming, press the SELECT FUNCTION key.

Lift off the plastic cover above the One-Touch label. Using a pencil, write in the name for your newly programmed One-Touch key. Then replace the cover.

Chain Dialing

Each fax number that you enter or program into your machine can be up to 40 digits long. When it is necessary to dial a number which is longer than 40 digits, use the chain dial feature.

To create a chain dial number, program the first 31 digits of the number into a One-Touch key or Auto Dial number. Then press the 8/+ One-Touch key to make this a chain dial number. Next, program the rest of the number into another One-Touch key or Auto Dial number (or, you can leave the second part of the number unprogrammed and enter it manually on the numeric keypad).

To use a chain dial number, select the One-Touch key or Auto Dial number programmed with the first part of the chain dial number. The display shows PRESS OT/AD/SRCH KEY. Then select the One-Touch key or Auto Dial number programmed with the second part of the chain dial number. If the second part of the chain dial number was not programmed, enter it manually on the numeric keypad. Press the START key to begin sending the fax.

32 OKIFAX 4580 Users Guide

Page 33

Programming Auto Dial Numbers

Your machine has 100 Auto Dial numbers available for quick, three-digit selection and dialing. For each auto dial number, you can enter a fax number up to 40 digits long and a Location ID (name) up to 15 characters long.

Fig06_02a.eps

Press the SELECT FUNCTION key.

Press the 8/LOCATION PROG. One-Touch key. The Display shows LOCATION PROGRAMMING.

Press the AUTO DIAL key.

Using the numeric keypad, enter a 3-digit number (001-100) for the Auto Dial number you want to program.

The display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> (or a previously programmed fax number and location).

After the display clears, enter the fax number. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad

(press once)

Enter spaces 5/SPACE

One-Touch key

Enter hyphens 9/HYPHEN key Enter plus 8/+ key

(for chain dialing) Enter pauses Pause key

(wait for long distance or outside lines)

Add a switch from pulse to tone dialing for part of the call

Move the cursor to make corrections

Delete 6/DEL One-Touch

key

YES

and

Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below.

To Do This Use

Enter numbers Numeric keypad

(press once)

Enter spaces 5/SPACE

One-Touch key

Enter hyphens 9/HYPHEN key

Enter alphabet characters Locate the character

you want on the numeric keypad. Press that key repeatedly until the character appears.

Enter a unique character Press the 0/

UNIQUE key repeatedly until the character you want appears.

The following characters are available: ! # & ‘ ( ) * + , - . / : ; = ? · @ \ “ _ % ~ ä ß ñ ö ü Æ Å Ø æ å ø.

Note:

Some unique characters can be entered using OneTouch keys.

Enter two letters using Press the same key. move to the next

Move the cursor to make corrections.

Delete 6/DEL One-Touch

character.

YES

and

key

Press the START key.

Dial Directories 33

Page 34

The display shows G3 COMMUN. SPEED [33.6K]. Press

YES

to select it.

The display shows G3 ECHO Protection [OFF]. Press

The display shows AUTO DIAL NO. [ ].

To continue programming Auto Dial numbers,

YES

to select it.

to adjust the speed and

to change the setting and

go back to Step 4. If you are finished programming, press the SELECT FUNCTION key.

34 OKIFAX 4580 Users Guide

Page 35

Programming Groups

Once you have programmed some One-Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 10 groups each containing up to 110 numbers into your machine.

Press the SELECT FUNCTION key.

Press the 8/LOCATION PROG. One-Touch key. The display shows LOCATION PROGRAMMING.

On the numeric keypad, press the # key. The display shows GROUP SETTING.

Using the numeric keypad, enter the group number (1-10) you want to program.

The display shows the number of your current group and SELECT LOC.(S). You can now add a location to your group (or delete a location from it). Refer to the instructions below.

To Do This Use

Add a One-Touch location Press the One-

Touch key. Press START to add it to the group.

Add an Auto Dial location Press AUTO DIAL.

Delete a previously added Press the One-Touch location One-Touch key.

Delete an Auto Dial Press the location AUTO DIAL key.

Search for a location Press the by name to add or delete SEARCH key

Enter the 3-digit Auto Dial number. Press START to add it to the group.

Press START to delete it from the group.

Enter the 3-digit Auto Dial number. Press START to delete it from the group.

continuously until the location appears. If the location is not yet in the group, press START to add it. If the location is in the group, press START to delete it.

After you have completed your selection (by pressing START key,

YES

, the

display shows SELECT LOC. again. Continue to add or delete locations from your group. Each group can contain up to a maximum of all of the One-Touch and Auto Dial locations available on your machine.

When you are finished programming your group,

press

. The display shows LOCATION

PROGRAMMING.

To program another group, go back to Step 3. If you are finished, press the SELECT FUNCTION key.

Dial Directories 35

Page 36

Basic Operations

Preparing Documents

- Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best.

- Do not send documents that are not rectangular.

- Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.

- If you are not sure how a document will fax, try making a copy first on your machine (load the document face down and press the COPY key).

- If your documents are bent, creased or torn, make a copy on a photocopier and send the copy instead. You can also use a photocopier to enlarge or reduce documents before sending.

Document Size

Width

All documents must have a minimum width of

5.8 inches (148 mm). Documents cannot be wider than 8.5 inches

(216 mm).

Length

All documents must have a minimum length of 5 inches (128 mm).

Documents cannot be longer than 14 inches (356 mm).

Multiple Page Documents

Your machine can scan paper with a base weight between 16 pounds (60 g/m2) and 28 pounds (105 g/m2). You can load up to 30 sheets of standard 20pound paper (like photocopier paper) at the same time. If you use a heavier paper, you can load up to 15 sheets. For very heavy paper, load and send pages sheet-by-sheet.

When loading multiple-page documents, do not load paper that is thinner than .003 inches (0.08 mm) or thicker than .005 inches (0.13 mm).

36 OKIFAX 4580 Users Guide

For single-page documents, do not load paper that is thinner than .002 inches (0.06 mm) or thicker than .006 inches (0.15 mm).

Page 37

Loading Documents

To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time.

Tip:

You can load and prepare to transmit a document while your machine is still sending or receiving another message (as long as the document feeder is clear). To do this, load the document, select your location and press the START key. Your document is sent when the current communication ends.

Adjust the document guides to the width of the paper you are using.

Fig07_01.eps

If necessary, use

YES

to set the resolution

of your document.

Document Type Resolution to Use

Normal office documents STD (Standard) Documents with small type or FINE or EX. FINE

other fine details Documents with photos or PHOTO

many shades of gray

If necessary, use

to set the level of

contrast in your document.

Document Type Contrast to Use

Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK

Your documents are now ready for faxing or copying.

Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guides for a snug fit.

Your machine grips the documents, and pulls

Fig07_02.eps

the bottom page into the machine.

Basic Operations 37

Page 38

Sending a Fax to a Single Location

Load your documents.

Select a location. Refer to the instructions below.

To Dial Using Do This

A One-Touch key Press the One-Touch key. An Auto Dial number Press the AUTO DIAL key, then

The numeric keypad Dial as you would on a normal

An external telephone Pick up the handset of your

If necessary, press the START key to begin the transmission. Refer to the table below to understand some of the messages you may see during a typical fax transmission.

Message Explanation

(location) The remote location’s Personal

CALLING The line is ringing. SENDING Your machine is sending the

RESULT = OK The fax was sent successfully. COMMUN. ERROR If you see this or another error

Search Key Dialing

If you are not sure which One-Touch key or Auto Dial number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your machine.

enter the 3-digit Auto Dial number on the numeric keypad.

telephone. If you make a mistake, press and re-enter the number.

external telephone and dial the number of the machine you wish to transmit to. If the receiving fax machine is in automatic reception mode, you will hear a high-pitched tone. If a person answers the phone, ask them to press the START key on their fax machine.

ID, TSI/CSI, Location ID or the telephone number you entered identifies the location during transmission.

message.

message, a problem occurred during the communication. Try resending the fax. Refer to the chapter on Problem Solving for assistance.

YES

to go back

numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter.

Real-Time Dialing

Normally, your machine dials the entire number of the location you have selected at one time. Occasionally, it may be necessary to dial numbers in real time (one digit at a time).

If your machine is equipped with a handset, you can dial in real time by picking up the handset. Or, press the HOOK/V. REQUEST key.

Redialing

If the line is busy or if there is no answer, your machine waits, and then automatically redials the number.

If your machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again.

You can redial a number manually at any time by pressing the REDIAL key.

Confirming Results

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your machine’s display. To print the report, press the COPY key a second time. See the section on Reports for more information.

Stopping a Transmission

To stop a transmission while it is in progress, follow the instructions below.

Press the STOP key twice. The display shows STOPPED.

If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the STOP key again. Your machine feeds the document the rest of the way through the document feeder.

When selecting locations, press the SEARCH key. The display shows ENTER 1-ST CHAR.

Repeatedly press the SEARCH key to look through the entire list of locations in alphabetical order, or locate the letter you want on the

38 OKIFAX 4580 Users Guide

Page 39

Sending a Fax to Multiple Locations

YES

(Broadcasting)

Your machine’s broadcasting feature allows you to send a document to many different locations at the same time. For each broadcast operation, you can select as many One Touch keys, groups, and Auto Dial Codes as you like. You can also manually enter up to ten telephone numbers on the numeric keypad.

Performing a Broadcast Operation

1 Load your documents. 2 Select a location. Refer to the instructions

below.

To Select Using Do This

A One Touch key Press the One Touch

key.

An Auto Dial number Press the AUTO DIAL

key, then enter the two digit Auto Dial number on the numeric keypad.

A group Using the numeric

keypad, press the # key, then enter the number of the group.

A number dialed on the Dial the number as you numeric keypad would on a normal

telephone, then press START.

3 Select another location within 3 seconds after

step 2.

4 Repeat steps 2 and 3 as often as necessary to

continue selecting locations.

5 When you are finished selecting locations,

press START. ENTRY IS OK? displays.

6 Press START. Your begins scanning the

document and dialing the numbers.

To make corrections

1 At step 5, when ENTRY IS OK? displays, press

2 Press

report prints. Or, Press

. PRINT ENTRY REPORT? displays.

. PRINTING displays and the

to skip printing the report. CHECK LOCATIONS YES (START) displays.

3 Press the START key. Each entry displays.

Press the START key to accept each entry or press

to delete a location.

4 When all the entries have been displayed and

CHECK LOCATIONS displays again, press

. ENTRY IS OK? displays.

5 Press the START key. Your machine scans the

documents into memory and begins transmitting the message.

Basic Operations 39

Page 40

Faxing to a Group

Receiving Faxes Manually

Once you have programmed some One Touch keys or Auto Dial numbers, you can use these programmed locations to create groups. You can then easily send the same fax to multiple locations. This is useful if, for example, you need to send weekly status updates to all the members of a team working in separate locations.

• You can program up to ten groups (see “Programming Groups” under Dial Directories).

• Each group can have up to 110 numbers.

Sending a Fax to a Group

To send a group fax, do the following:

Load your document.

Press the AUTO DIAL key. The display shows AUTO DIAL NO.

Press the # key. The display shows GROUP SETTING.

Press the number of the group you want to send to on your numeric keypad.

Press START. The display shows ENTRY IS OK?.

Press START. To see a list of the groups and the locations within each group, print a Telephone Directory. To do this:

As long as your machine is not set to the manual receive [TEL] mode, your machine automatically receives faxes. If your machine is set to the manual receive [TEL] mode, follow the instructions below.

When the machine rings, press the HOOK/V. REQUEST key.

Press the START key. MANUAL START appears on the display.

After you receive the fax, a long beep tells you that the transmission was successful.

If you have the optional handset installed:

When your telephone or facsimile machine rings, pick up the telephone handset. If a person is on the line, carry on your conversation.

If a remote fax machine is on the line, or if a person wishes to fax you a document after a conversation, press the START key.

When MANUAL START appears on the display, hang up the handset.

After you receive the fax, a long beep tells you that the transmission was successful.

1 Press SELECT FUNCTION. 2 Press the 6/REPORT PRINT One-Touch key. 3 Press

repeatedly until PHONE DIREC-

TORY appears.

4 Press

YES

40 OKIFAX 4580 Users Guide

Page 41

Receiving Faxes in Memory

YES

Your machine automatically receives messages into memory (and does not immediately print them) in a few different situations.

Memory Reception mode

When your machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMORY.

Printing out a message stored in memory can be done in two ways:

1 Switch to Auto Receive mode.

After disabling the Memory Reception mode, all messages stored in memory print out.

2 Print out Operation

Messages stored up in memory can also be printed out by the following process:

Fig06_02a.eps

Press the SELECT FUNCTION key.

Press the 2/PRINT OPERATION One-Touch

key. The display asks PRINT MEMORY MSG?

Press

YES

. The stored message begins

printing.

Tip:

If a memory reception password has been set, you need to enter your password.

No Paper Reception

When your machine has run out of paper, a NO PAPER, REPLACE PAPER message appears on the display. Even when your machine runs out of paper, it continues to receive faxes in memory.

Your machine prints out any messages received in memory when the paper is replaced.

No Toner Reception

If the user setting No. 22 (NO TONER MEM. RX) is set to ON and your machine is low on toner, it displays a TONER LOW, REPLACE TONER CART. message, and begins receiving data into memory (rather than risk printing an unreadable message). If your machine has received a message in memory because toner is low, MSG. IN MEMORY appears on the display. To print out a message stored in memory when toner is running low, follow the instructions below.

Fig06_02a.eps

Press the SELECT FUNCTION key.

Press the 2/PRINT OPERATION One-Touch key. The display shows PRINT MEMORY MSG?

Press

. The stored message begins

printing.

Tip:

If a memory reception password has been set, you need to enter your password.

Tip:

Even if you see a TONER LOW message on your machine, you may be able to use the 2/PRINT OPERATION OneTouch key to continue printing faxes, but the print quality cannot be guaranteed. Replace your toner cartridge as soon as possible.

Canceling Messages Stored in Memory

It is also possible to erase messages received in memory without printing them.

After you have followed the instructions to print out messages stored in memory, the display shows MSG. IN MEMORY, PRINTING.

To erase the message instead of printing it, press the STOP key. The display shows CANCEL?

Press

to erase the message from your

machine’s memory.

Basic Operations 41

Page 42

Rejecting Unsolicited Fax Messages

Power Failures and Memory

The closed network option allows you to limit the locations your machine can communicate with. Using this function, you can set your machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One-Touch keys or Auto Dial numbers. In this way, your machine automatically rejects unsolicited fax messages such as advertising. You can also set your machine to neither send faxes to nor receive faxes from locations whose telephone numbers are not programmed into your One-Touch keys or Auto Dial numbers (T/R). The available settings are limit reception only (RX), limit both transmission and reception (T/R), and no limitation on transmission or reception (OFF). To use the closed network function, follow the instructions below.

Fig07_03a.eps

SELECT

FUNCTION

9/HYPHEN

USER

PROG.

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The

YES

TUV

08:CLOSED NETWORK

[OFF] YES( ) NO( )

display shows 1:FUNC. PROGRAMMING.

Press

YES

. The display shows FUNCTION

NO. [ ].

Using the numeric keypad, enter 08. The

display shows 08:CLOSED NETWORK, and

the current setting of this function.

Press

until the setting you want

appears in the display.

Press

Press the SELECT FUNCTION key to finish.

YES

to confirm the new setting.

If power is interrupted to your machine, the following problems occur:

- Any messages your machine has scanned into memory but not yet transmitted are lost.

- Any messages your machine has received into memory but not yet printed are lost.

- If you have loaded documents on your machine’s document feeder, any dialing or transmission settings are lost.

Your machine prints a power off report to inform you in the event of a power failure. Use this report to determine which received messages you may have lost, and to determine which transmissions you may have to resend. See the Reports section for more information.

42 OKIFAX 4580 Users Guide

Page 43

Making Copies

Using Voice Request

Your machine can also be used to make copies. You can make up to 50 copies at one time. Your machine automatically makes all copies in FINE mode.

Load your documents.

Press the COPY key. The display shows PRG. NO. OF COPIES, [1SETS]. If you want to make just one copy, you are finished. Your machine waits a moment, then begins copying.

To make multiple copies, enter the number of copies you want to make on the numeric keypad. Then press the COPY key again. Your machine begin making copies.

Tip:

When the message PRG. NO OF COPIES is displayed, you can change the degree of print resolution.

Making Copies with the Manual Paper Feeder

Your machine’s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray. To make copies using the manual paper feeder, follow the instructions below.

Load your documents.

Insert a sheet of paper face up into the manual paper feeder slot, until you feel the machine grab hold of the paper.

Fig07_04.eps

The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the person sending or receiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted.

If you are receiving a fax, you can answer a voice request after reception of each page.

You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled.

Tip:

You need to have either an attached handset or an external telephone to use the voice request function.

To Initiate a Voice Request

During a fax communication, press the HOOK/ V. REQUEST key.

When the other party answers your request, your machine emits a repetitive warbling sound. The display shows LIFT HANDSET, AND PRESS VOICE REQUEST.

Lift your handset and press the HOOK/V. REQUEST key.

Tip: If you press your HOOK/V. REQUEST

key to initiate a voice request at TX mode but no one is there to answer, your machine automatically sends a call back message to the remote site. This message includes a telephone number where you can be reached.

Press the COPY key (see the instructions above). If you are making more than one copy, you need to continue inserting sheets of paper into the manual paper feeder.

To Answer a Voice Request

Lift the handset and press the HOOK/V. REQUEST key.

Basic Operations 43

Page 44

Advanced Operations

YES

Sending a Fax at a Later Date and Time

The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a transmission delay to occur at any time on the day of your transmission, or at any time over the next three days.

You can program your machine to send one delayed fax at a time either from the document feeder or from memory. Refer to the table below to decide which method you want to use.

Delayed TX From From Feature/Limitation Feeder Memory

Number of locations One Multiple

Can the fax machine be used No Yes for other transmissions while a delayed fax is waiting to be sent?

Sending a Delayed Fax from the Document Feeder

Note:

In order to send a delayed fax from the document feeder, function 17: MEM./ FEED S/W must be set to Feed and function 25:INSTANT DIAL must be set to Off.

Fig08_01.eps

Using the numeric keypad, enter the time on which you wish the transmission to begin.

Tip:

Be sure to enter the time using the 24hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00).

Press

. The display shows SELECT

LOCATIONS.

Select a location. Refer to the following instructions.

To Select Using Do This

A One-Touch key Press the

An Auto Dial number Press the

A number dialed on Dial as you would the numeric keypad on a normal tele-

Press the START key. Your machine begins

One-ouch key.

AUTO DIAL key. Then, enter the three digit Auto Dial number on the numeric keypad.

phone.

waiting for the time and date you have set before sending the fax.

SELECT

FUNCTION

Load your documents.

Press the SELECT FUNCTION key.

Press the 1/DELAYED TX One-Touch key. The

DELAYD

DELAYED TX DATE [07/01] YES(

display shows DELAYED TX and today’s date.

Press

. The display shows DELAYED

TX DATE or, if the transmission is to occur on the same day, press

Using the numeric keypad, enter the date on

YES

which you wish the transmission to begin.

Press

YES

. The display shows DELAYED

TX TIME.

44 OKIFAX 4580 Users Guide

) NO (

)

and go to Step 6.

Page 45

Sending a Delayed Fax From Memory

YES

SELECT

FUNCTION

Load your documents.

Press the SELECT FUNCTION key.

Press the 1/DELAYED TX One-Touch key. The

DELAYD

DELAYED TX DATE [07/01] YES(

) NO (

display shows DELAYED TX and today’s date.

Press

. The display shows DELAYED

TX DATE. Or, if the transmission is to occur on the same day, press

Using the numeric keypad, enter the date on

YES

and go to Step 6.

which you wish the transmission to begin.

Press

YES

. The display shows DELAYED

TX TIME.

Using the numeric keypad, enter the time on which you wish the transmission to begin.

Tip:

Be sure to enter the time using the 24hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00).

Canceling a Delayed Transmission

To cancel a delayed transmission from the document feeder or from memory before it has been sent, follow the instructions below.

)

Press the STOP key. The display shows COMMUNICATION CANCEL.

Press

. The display shows the Loca-

tion ID of the delayed transmission currently loaded in your machine.

Press

If the delayed transmission was a feeder

YES

transmission, press the STOP key again to remove the document from the document feeder.

Press

YES

. The display shows SELECT

LOCATIONS.

Select a location. Refer to the instructions below.

To Select Using Do This

A One-Touch key Press the

An Auto Dial number Press the AUTO

A number dialed on Dial as you would the numeric keypad on a normal tele-

Press the START key to finish the program-

One-Touch key.

DIAL key, then enter the three digit Auto Dial number on the numeric keypad.

phone.

ming.

Advanced Operations 45

Page 46

Sending a Confidential Fax or Subaddress Transmission

Fax machines are often placed in public places where everyone can look through the received faxes. To send confidential documents, use the confidential fax feature. The receiving fax machine stores the message in a confidential mailbox (in memory) and does not print it until a password is entered.

Also, if the receiving fax machine is equipped with a sub-address function, you can enter a subaddress number, as a mailbox number enabling sub-address communication.

Tip:

To send a confidential fax, you must know in advance the mailbox the message should be sent to. Ask the person who will receive the fax to tell you their mailbox number.

Fig08_01.eps

Receiving Confidential Faxes

If you need to receive a fax that should not be seen by anyone else, have the person send the message as a confidential fax from another Oki Data Fax-compatible unit, or from a fax machine of a different maker that is equipped with the subaddress transmission function.

In order to do this, you must first set up a confidential mailbox, as explained below. Then, give your mailbox number to the person sending the message.

An incoming confidential fax is stored in memory until you enter your password.

SELECT

FUNCTION

Load your documents.

Press the SELECT FUNCTION key.

Press the 3/CONF. TX One-Touch key. The

CONF.TX

MAIL BOX NO. _

display asks you to enter the number of a confidential mailbox on the receiving fax machine.

Using the numeric keypad, enter the number of the confidential mailbox you are transmitting to.

Press the START key to confirm your entry. The display shows SELECT LOCATION.

Select a location. Refer to the instructions below.

To Select Using Do This

A One-Touch key Press the

An Auto Dial number Press the

A number dialed on Dial as you would on a the numeric keypad normal telephone.

One-Touch key.

AUTO DIAL key. Then enter the three digit Auto Dial number on the numeric keypad.

Press the START key. Your machine begins sending the fax.

46 OKIFAX 4580 Users Guide

Page 47

Creating a Confidential Mailbox (Personal Box)

Your machine can have up to 8 confidential mailboxes (Personal Boxes).

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PRG.

Press

YES

. The display shows PER-

SONAL BOX No. [ ].

Using the numeric keypad, enter the number of the mailbox you want to use. Specify the box number using a single-digit number between 1 and 8.

Press

YES

. A PERSONAL BOX [CLOSE]

message displays.

YES

to select [CONF] and press

Press

Using the numeric keypad, enter the 4-digit password you want to use with your mailbox.

Press

Your machine then asks you to enter another

YES

to confirm your entry.

mailbox number. To continue programming mailboxes, go back to Step 5. When you are finished, press the SELECT FUNCTION key.

Note:

The personal box can also be used for

bulletin transmissions. To program it for

such, follow the same flow but select

"POLL" instead of "CONF." The box can

be closed also by following the procedure

indicated next.

Closing a Mailbox

To change the password of an existing mailbox, or to delete one, follow the instructions below. Remember that a mailbox must be empty before you can modify or delete it.

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

3 Press 5 on the numeric keypad. The display

shows 5: PERSONAL BOX PROG.

Press

YES

. The display shows PER-

SONAL BOX NO. [ ].

Using the numeric keypad, enter the number of the mailbox you want to modify or delete.

The display shows PERSONAL BOX [CONF]. Press

To close a mailbox, press

YES

until CLOSE appears in brackets. The display asks DELETE PERSONAL BOX? Press

Tip:

If the message, ILLEGAL OPERATION

YES

is displayed, the mailbox you have selected contains one or more messages. You must print out any messages in the mailbox before you change its password.

Advanced Operations 47

Page 48

To Change Your Password

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG.

Press

YES

. The display shows PER-

SONAL BOX NO. [ ].

Using the numeric keypad, enter the number of the mailbox you want to modify or delete.

The display shows PERSONAL BOX [CONF]. Press

YES

. The display shows PRG.

PASSWORD.

Using the numeric keypad, enter the 4-digit password currently used with that mailbox.

Press

. The display shows PRG.

PASSWORD again.

To create a new password, enter a new 4-digit number on the numeric keypad.

Press

YES

to accept the new password or

close the mailbox.

Your machine asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. If you are finished programming, press the SELECT FUNCTION key.

Printing Confidential Messages

Each time your machine receives a confidential message, it automatically prints a confidential received transmission report that tells you which mailbox number received the message.

To print a received confidential fax message

Press the SELECT FUNCTION key.

Press the 2/PRINT OPERATION One-Touch key. The display asks PRINT PERSONAL BOX? when your machine has received messages stored in its memory.

Press SONAL BOX NO. [ ].

Using the numeric keypad, enter the number of the mailbox you want to print from. The display shows PRG. PASSWORD [ ].

(Mailbox Numbers from 0 ~ 8)

Tip:

the display shows NO DATA IN MEMORY.

Using the numeric keypad, enter the 4-digit password for the mailbox you want to print from.

Press

Tip:

YES

. The display shows PER-

If no message is stored in that mailbox,

YES

. The message begins printing.

If you want to clear the mailbox without waiting for printouts, press the STOP key at this point. The display changes to CANCEL. Press

YES

to clear the

mailbox.

48 OKIFAX 4580 Users Guide

Page 49

Relay Broadcasting

Relay broadcasting allows one fax machine to send a document to another fax machine, which then resends (broadcasts) the document to a number of other locations.

Two different fax machines are involved in transmitting a relay broadcast: the relay initiating station and the relay key station.

Relay Initiating Station

Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents. Before you can program your machine to initiate a relay broadcast, you need to obtain the following information from the operator of the fax machine you intend to use as a relay key station:

Relay Password: This is the relay key word (up to 20 digits), which is programmed into the relay key station.

Relay Group Numbers: These numbers (up to 20 digits) are the numbers of locations or groups of locations programmed into the relay key station.

Relay Key Station

The relay key station is the fax machine, which receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines.

The only OKIFAX units that can serve as relay key stations are the OKIFAX 2600, OKIFAX 5950, and OKIFAX 5980. Units of another company can act as a relay key station when it is a SUB function relay request if that unit has a SUB function.

Initiating a Relay Broadcast

Load your documents.

Press the SELECT FUNCTION key.

Press the 4/RELAY INIT.-TX One-Touch key. The display shows RELAY PASSWORD.

Using the numeric keypad, enter a password of up to 20 digits which is the same as the relay keyword programmed into the relay key station.

Press the START key. The display shows REMOTE LIST NO.

Using the numeric keypad, enter a number of up to 20 digits which corresponds to a relay group programmed into the relay key station.

Press the START key. The display shows SELECT LOCATION.

Select the location of the relay key station. Refer to the instructions below.

To Select Using Do This

A One-Touch key Press the

An Auto Dial number Press the

A number dialed on Dial as you would the numeric keypad on a normal tele-

Press the START key. Your machine begins

One-Touch key.

AUTO DIAL key. Then enter the three digit Auto Dial number on the numeric keypad.

phone.

sending the fax.

Relay Broadcast Report

After the relay broadcast is completed, it is possible for the relay key station to send a fax back to your machine confirming the success of the relay broadcast. For this function to work, your machine’s own telephone number must be programmed into your machine’s last Auto Dial number (Auto Dial number 100).

Advanced Operations 49

Page 50

Sending Documents Requested by Another Fax Machine (Polling Transmission)

When you normally send faxes, you load documents into your machine, select a location, and then press the START key to begin sending the documents.

However, sometimes it is more useful to be able to simply load your documents on your machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your machine to be polled, or polling transmission.

Setting Your Machine to be Polled

Load your documents.

Press the SELECT FUNCTION key.

Press the 5/POLLING One-Touch Key. The display shows BULLETIN POLL.

For standard polling, press machine begins scanning the message into memory and completes the set up process for the polling text.

For Bulletin Polling, press display shows PERSONAL BOX NO. [ ]. Enter a mailbox number between 0 ~ 8.

Tip:

With Bulletin Polling, a text message is stored in memory until you delete it. You can therefore conduct polling transmission as many times as you want.

YES

. The

Dialing Another Fax Machine to Request Documents (Polling Reception)

Calling a remote fax machine to receive documents someone else has loaded is called polling or polling reception.

Polling Documents from Other Fax Machines

With no documents loaded, press the SELECT FUNCTION key.

Press the 5/POLLING One-Touch key. The display shows NO.=< MAILBOX NO. >.

Enter a mailbox number.

Press the START key and POLLING RX SELECT LOCATION displays.

Select a location. Refer to the instructions below.

To Select Using Do This

A One-Touch key Press the

An Auto Dial number Press the

A number dialed on Dial as you would the numeric keypad on a normal

Press the START key. Your machine begins polling the remote fax machine.

One-Touch key.

AUTO DIAL key. Then enter the three digit Auto Dial number on the numeric keypad.

telephone.

Also, when using a box number, the remote fax must also be equipped with a box function. Set the box number to 0 for polling without a box number.

50 OKIFAX 4580 Users Guide

Page 51

Dual Access

Your machine’s dual access feature allows you to load and prepare to transmit a document while your machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you must spend waiting for other operations to finish.

Once you have loaded a document and the display shows SELECT LOCATION, your machine is ready for you to load the next transmission.

What You Can Do While Sending a Fax

After your machine has finished scanning a document into memory—and while it is transmitting from memory—you can:

- Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your machine and the display doesn’t say “TX PREP ACTIVATED. If the display shows “TX PREP ACTIVATED, you have to wait two or three seconds until this message clears.

When the first transmission is complete, the next fax will automatically be sent.

What You Can Do While Receiving a Fax:

When the first transmission is complete, the next fax you have loaded will automatically be sent.

- Enter the fax number before loading the next document.

- Continue to receive faxes while earlier received messages are printing, if your machine is set to receive faxes into memory.

What You Can Do While Making Copies:

- Continue to receive faxes while copies are printing, if your machine is set to receive faxes into memory.

- Enter the fax number before loading the next document.

- Make copies.

Advanced Operations 51

Page 52

Programming

Customizing Features and Operations

Many of your machine’s features and functions have settings which can be changed to customize the operations of your machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter. If you have trouble changing a setting, contact your dealer for assistance.

Viewing Your Current Settings

Follow these instructions to obtain a configuration report showing your machine’s current settings.

Fig09_01.eps

SELECT

FUNCTION

Press the SELECT FUNCTION key.

Press the 6/REPORT PRINT One-Touch key. The display shows 1:ACTIVITY REPORT.

Using the numeric keypad, press 5. The display shows 5:CONFIGURATION.

Press

REPORT

YES

JKL

5:CONFIGURATION YES(

. The report prints.

) NO( /1-6)

User Function Settings

User function settings allow you to customize the general operation of your machine. Refer to the User Function Settings List to determine which settings you may need to change, then refer to Changing Your User Function Settings to make the change.

User Function Settings List

01 MCF (SINGLE-LOC.): This function auto-

matically prints a Message Confirmation Report after each single-location transmission or polling transmission. Available settings are on and off.

02 MCF (MULTI-LOC.): This function automatically prints a Message Confirmation Report after each multiple-location transmission. Available settings are on and off.

03 ERR REPORT (MCF): This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation. Available settings are on and off.

04 IMAGE IN MCF: When a message confirmation is printed, this function adds a portion of the first page your machine transmitted. This is printed at the bottom of the message confirmation report. Available settings are part., whole, and off.

52 OKIFAX 4580 Users Guide

When part. (partial) is selected, the common header of the first page is added in original size.

When whole is selected, the first page is added in (vertically) reduced size.

Page 53

05 SENDER ID: This function controls the printing of your machine’s Sender ID on the faxes you send. When turned on, your machine’s Sender ID is printed on each page slightly outside the image area of your document. When turned off, your machine’s Sender ID doesn’t print.

Note:

In order to meet FCC requirements, the TSI/CSI number of the sending machine must appear on all facsimile documents sent by that machine.

06 MONITOR VOLUME: This function sets the volume your machine uses for telephone line monitoring sounds during dialing. Available settings are off, low, mid, high mid and high.

07 BUZZER VOLUME: This function sets the volume of the various beep and alarm tones your machine emits during operations. Available settings are low, middle and high.

08 CLOSED NETWORK: This function allows you to program your machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your machine’s One-Touch keys or Auto Dial numbers. Using this function, you can set up a closed network of fax machines. If you do not want your machine to transmit faxes to or receive faxes from locations outside your network, select T/R. If you only want your machine to refuse to receive faxes from outside your network, select RX. Available settings are OFF, T/R and RX.

09 TX MODE DEFAULT: This function allows you to change your machine’s default type of original and transmit resolution settings. Unless you select otherwise using the Transmit Resolution/

YES

or Type of Original/

, your

machine is set to use the STD and NORMAL settings. If you are constantly sending faxes, which require some other combination of transmission modes, use this function setting to change the default transmission modes to any other combination of settings. While you are programming, the new default combinations appear on the LEDs above the Transmit Resolution/

YES

or Type of Original/

10 T/F TIMER PROG.: When set to the tele-

phone/ fax answering mode, your machine automatically distinguishes between incoming voice and fax calls. If the incoming call is a voice call, your machine rings to tell you to pick up the handset. If you do not answer, your machine automatically switches back to facsimile mode to allow the calling party to send a fax. The T/F TIMER function controls how long your machine waits before switching back to fax mode. Available settings are 20 seconds or 35 seconds.

11 RING RESPONSE: This function controls how long your machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds.

Note:

At the default 1-ring setting, your machine answers calls immediately, and you won’t hear any ring. If you need to hear the ring, change this to one of the other settings

12 DISTINCTIVE RING: Distinctive ringing is a service offered by some telephone carriers that allow you to have different numbers on one line, each with its own distinctive ring. In this way, when you get an incoming call, you can identify what number is being called by the ring pattern. (Your local telephone carrier can provide you with more information about this service. The service is usually offered as a monthly charge to your normal phone bill.) To use this function, refer to Setting Your Machine’s Distinctive Ring in this section.

Programming 53

Page 54

13 PAPER SIZE: This function allows you to tell your machine what size paper you are using in the paper tray. Available settings are A4, letter, legal 13, and legal 14.

14 USER LANGUAGE: This function allows you to switch between the four languages programmed into your machine.

15 INCOMING RING: This function controls the telephone ringing sound your machine makes when a call comes in. When this function is set to off, your machine does not ring during incoming calls. When set to on, your machine only rings when set to manual receive mode or RING RESPONSE is set to 5-20 seconds (except 1 ring). When set to DRC, your machine rings for each incoming call with the same tone even if you have used function setting 12 to turn the DISTINCTIVE RING on. Available settings are on, off and DRC.

16 REMOTE RECEIVE: This function allows you to tell your machine to switch from telephone to fax mode to receive an incoming fax. To use this function, use the keypad of the optional handset or of an external telephone to enter the remote receive number you have programmed into your machine. Available settings are off, 00, 11, 22, 33, 44, 55, 66, 77, 88, 99, ** AND ##.

17 MEM./FEEDER SW.: This function controls how your machine normally transmits fax messages (by scanning the document into memory first, or by transmitting directly from the document feeder). Available settings are memory and feeder.

21 PC/FAX SWITCH: This function is only used when the MFP Option Kit is installed.

If this function is set to on, your machine automatically transfers received faxes directly to the PC (and does not receive and print them itself). However, if you are experiencing a problem with your PC, you can tell your machine to receive and print faxes locally by setting this function to off. Available settings are on and off.

22 NO TONER MEM RX: With this function turned on, your machine automatically receives and stores messages in its memory when it is low on toner. When turned off, messages print even if toner is low or empty. Available settings are on and off.

23 MEM FULL SAVE: With “Broadcast Transmission” and other functions, “call origination” starts after an entire document is read into memory. If during this process, memory becomes full and an “operator time out” seems likely, a message to that effect is shown in the Display Panel if this MEM full save function is on. If it is off, data that could not be read into memory is automatically deleted. Available settings are on and off.

24 CONTINUOUS TONE: With this function on, you can choose whether to have a warning tone sound when receiving a transmission. Pressing the STOP key turns off the tone. Set this function to off for no warning sound. Available settings are on and off.

Note:

See Function Setting 25, Instant Dial.

18 POWER SAVE MODE: Not used.

19 ECM FUNCTION: The error correction mode

function helps your machine to improve communication in areas where telephone line conditions are poor. Available settings are on and off.

20 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your machine. Available settings are on and off.

54 OKIFAX 4580 Users Guide

Page 55

25 INSTANT DIAL: Set this function to start reading documents upon “call origination” when transmitting. Available settings are on and off.

Broadcast mode:

•

Memory available

read into the memory before call origination.

•

Memory full

25 Instant Dial = ON:

•

Memory available

upon call origination.

•

Memory full—Feeder transmission

reading document when receiving the CFR signal of the remote machines after call origination.

25 Instant Dial = OFF, 17 Mem./Feeder SW = MEMORY:

•

Memory Available:

documents are read into memory.

•

Memory Full—Feeder transmission

reading document when receiving the CFR signal of the remote machines after call origination.

: all the documents are

: reading is impossible.

: document reading starts

: starts

call origination after all

: starts

27 WIDTH REDUCTION: Turning this function on enables you to print received data at a slightly reduced width. Use this if you frequently receive documents that are printed edge-toedge (data appears in the non-printable area of the original).

28 TONER SAVE: This function allows you to select whether to use toner saving during facsimile printing. The settings are on and off.

29 CNG COUNT: This function allows you to switch to a facsimile reception mode at a certain CNG signal quantity (1-5) when the unit is operating in T/F, TAD and as a parallel telephone.

30 600DPI FAX TX: When Ex. FINE is selected for TX RESOLUTION, and this function is ON, 600-DPI read is enabled. The settings are on and off.

25 Instant Dial = OFF, 17 Mem./Feeder SW = FEEDER:

•

Memory Available—Feeder transmission

starts reading document when receiving the CFR signal of the remote machines after call origination.

•

Memory Full—Feeder transmission

reading document when receiving the CFR signal of the remote machines after call origination.

26 RESTRICT ACCESS: Select whether or not you want restricted access. Turning on this function renders your restricted ID registration active. Available settings are on and off.

: starts

Important! You cannot generate a report

listing the Restrict Access IDs. Be sure to record all Restrict Access IDs. If you forget a Restrict Access ID, you must contact an Authorized Service Dealer for assistance.

Programming 55

Page 56

Changing Your User Function Settings

YES

Fig09_01a.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING.

Press

YES

. The display shows FUNCTION

NO. [ ].

Using the numeric keypad, enter the 2-digit number of the function you want to change. This display shows the name of the selected function.

Repeatedly press

until the setting you

want appears in the display.

Tip:

If you are changing your machine’s TX MODE DEFAULT settings, the new settings appear on the LEDs above the

YES

and the

Press

Transmit Resolution/ Type of Original/

YES

to confirm your selection. The

name of the next function setting appears in the display.

Press the SELECT FUNCTION key to finish.

Setting Your Machine’s Distinctive Ring

To use Distinctive Ring:

• You must have your local telephone carrier’s Distinctive Ring service.

• Your unit must be in FAX or PC answer mode, and the PBX dial parameter must be set to off. Other modes—TEL, TEL/FAX, or TAD—override Distinctive Ring.

• You must have a genuine OKI optional handset connected to your unit. This feature may not work properly if you have a telephone other than a genuine OKI handset (an option) connected to your machine.

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The

Fig09_01a.eps

display shows 1:FUNC. PROGRAMMING.

Press

YES

. The display shows FUNCTION

NO. [ ].

Using the numeric keypad, enter 12. The display shows DISTINCTIVE RING, [OFF].

Press

. The display changes to DIS-

TINCTIVE RING, [SET].

Press

. The display changes to

SETUP FAX RING, CALL FAX NUMBER NOW.

Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds). When your machine begins to ring, it automatically detects and remembers its assigned ring pattern. When it has finished programming its ring pattern, the display shows RESULT=OK.

Tip:

Occasionally, your machine may not be able to detect its ring pattern on the first try. If this happens, the display shows RESULT=NG. Follow the instructions again from Step 6.

56 OKIFAX 4580 Users Guide

Press

Press the SELECT FUNCTION key to finish.

YES

to confirm your selection.

Page 57

Personal Box Programming (Polling)

Fig09_02a.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG.

Press

YES

. The display shows PER-

SONAL BOX NO. [ ].

On the numeric keypad, enter a personal box number (from 1 ~ 8).

Press

YES

. The display shows PER-

SONAL BOX [CLOSE].

Press

. The display switches between

[CONF], [POLL], [CLOSE] in that order.

When the display shows [POLL], press

YES

. This sets up your personal box

number for Polling.

Personal Box Programming (Confidential)

Fig09_02a.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG.

Press

YES

. The display shows PER-

SONAL BOX NO.[ ].

On the numeric keypad, enter your personal box number (from 1 ~ 8).

Press

YES

. The display shows PER-

SONAL BOX [CLOSE].

Press

. The display switches between

[CONF], [POLL], [CLOSE] in that order.

When the display shows [CONF], press

YES

. The display then shows PRG.

PASSWORD[ ].

On the numeric keypad, enter a four-digit password.

Press

YES

to set up your confidential use

personal box.

Tip:

Make sure to keep a record of your registered password so as not to forget it.

Programming 57

Page 58

Personal Box Programming (Close)

Fig09_02.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING.

On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG.

Press

YES

. The display shows PER-

SONAL BOX NO.[ ].

On the numeric keypad, enter your personal box number (from 1 ~ 8).

Press

YES

. The display shows PER-

SONAL BOX [CONF].

Press

. The display switches between

[CONF], [POLL], [CLOSE] in that order.

When the display shows [CLOSE], press

YES

. The display then asks DELETE

PERSONAL BOX?

Press

YES

to delete (close) your Personal

Box.

Forward No. Programming

Fig09_02.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

On the numeric keypad, press 6. The display shows 6: FORWARD NO. PRG.

Press

YES

. NO = (FORWARDING NO.)

displays.

Enter the number and press START, then press SELECT FUNCTION.

58 OKIFAX 4580 Users Guide

Page 59

Memory Password Programming (Register)

Fig09_02.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

On the numeric keypad, press 7. The display shows 7: MEM PASSWORD PRG.

Press

YES

. The display shows PRG

PASSWORD [ ].

On the numeric keypad, enter a four-digit password.

Press

YES

to register your Memory Pass-

word.

Tip:

Make sure to keep a record of your registered password so as not to forget it.

Memory Password Programming (Delete)

Fig09_02.eps

Dial Parameter Settings

These functions allow you to control the way your machine dials telephone numbers. Refer to the Dial Parameter Settings List to determine which settings you may need to change, then refer to Changing Your Dial Parameter Settings to make the change.

Tip:

Some settings are not available in some countries. If you have trouble accessing a dial parameter setting listed here, contact your dealer for assistance.

Dial Parameter Settings List

REDIAL TRIES: This function controls how

many times your machine automatically redials a number which is busy or which does not answer. Available settings are from 0 to 10 tries.

REDIAL INTERVAL: Controls how long your machine waits between each automatic redial attempt. Available settings are from 1 to 6 minutes.

DIAL TONE DETECT: This function allows your machine to wait for and detect a dial tone before proceeding with dialing. Available settings are on and off.

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

On the numeric keypad, press 7. The display shows 7: MEM PASSWORD PRG.

Press

YES

. The display shows PRG.

PASSWORD [xxxx].

Enter in a one-digit space. The display asks DELETE PASSWORD?

Press

YES

to delete your Memory Recep-

tion mode password.

BUSY TONE DETECT: This function allows your machine to detect a busy tone when sending a fax. Available settings are on and off.

MF(TONE)/DP(PULSE): This function controls what method your machine uses for dialing. Two dialing methods are in common use. DP, or dial pulse dialing, uses monotone pulses to dial a number (like a rotary telephone). MF, or multifrequency dialing (touch-tone), uses different tones to dial a number. Available settings are MF and DP.

PULSE DIAL RATE: If your machine is set to pulse dialing, this function controls how quickly your machine sends out dialing pulses (the dial pulse rate varies in different countries). Available settings are 10 pps, 16 pps and 20 pps.

PULSE MAKE RATIO: Available settings are 33%, 39% and 40%.

PULSE DIAL TYPE: If your machine is set to pulse dialing, this function controls the type of pulse dialing used (different types of pulse dialing are used in different countries). Available settings are N, 10-N and N+1.

Programming 59

Page 60

MF(TONE) DURATION: If your machine is set

YES

to tone dialing, this function controls the duration of the tones used for dialing (the tone duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms.

PBX LINE: Turn this function on if your machine is connected to a PBX. Once this function has been turned on and the access digit function has been programmed, your machine recognizes the access digit you use in your PBX to get an outside line. After it dials your access digit, your machine pauses to wait for an outside line before dialing the rest of the telephone number. Available settings are on and off. See Connecting to a PBX in the Installation section for instructions on changing this setting.

FLASH/EARTH/NORMAL: If your machine is connected to a PBX, this function tells your machine about the type of PBX line your machine is connected to. Available settings are normal (N) and flash (F).

AUTO START: When this function is turned on, your machine automatically begins dialing as soon as you have selected a location by pressing a One-Touch key or entering an Auto Dial code. You do not have to press START. Available settings are on and off.

Changing Your Dial Parameter Settings

Fig09_01a.eps

Press the SELECT FUNCTION key.

Press the 9/USER PROG. One-Touch key.

On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER.

Press

YES

until the display shows the dial

parameter you want to change.

Repeatedly press

until the setting you

want appears in the display.

Press

to confirm your selection. The name of the next dial parameter setting appears in the display.

Press the SELECT FUNCTION key to finish.

DIAL PREFIX: If your machine is connected to a PBX, use this function to tell your machine what access number is used to obtain an outside line from your PBX. You can enter up to 4 digits. See Connecting to a PBX in the Installation section for instructions on changing this setting.

60 OKIFAX 4580 Users Guide

Page 61

Service Function Settings

User Functions

Service function settings in many cases greatly change the way your machine operates. To change any of these settings, contact your dealer.

Service Function Settings List

LONG DOC. TX: Normally, your machine does

not scan documents longer than 360 mm. When this function is on, your machine scans and transmits documents of any length for up to one hour.

MDY/DMY: This function controls how your machine displays and prints the date (month/ day/year or day/month/year).

TIME/DATE PRINT: This function controls how the time and date are printed on the fax messages, which you receive. Your machine can be set to not print the time and date, to print it at the top the first page only, or to print it at the top of every page.

TSI PRINT: When this function is on, the telephone number of the fax machine sending you a fax message is printed at the top of each page of the message.

STANDBY MODE

(FUNCTION)

SELECT FUNCTION

One-Touch key 1: DELAYED TX One-Touch key 2: PRINT OPERATION

PRINT MEMORY MSG.

PRINT PERSONAL BOX One-Touch key 3: CONFIDENTIAL TX One-Touch key 4: RELAY INITIATE-TX One-Touch key 5: POLLING TX/RX One-Touch key 6: REPORT PRINT

1: ACTIVITY REPORT

2: BROADCAST MCF.

3: ACTIVE MEM. FILES

4: PHONE DIRECTORY

5: CONFIGURATION

6: PROTOCOL DUMP One-Touch key 7: COUNTER DISP (CLEAR)

DRUM COUNTER CLEAR

TONER COUNTER CLEAR

PRINT COUNTER

SCAN COUNTER One-Touch key 8: LOCATION PROGRAM

ONE-TOUCH KEY PRG.

AUTO DIAL key

# key (GROUP SETTING)

Programming 61

Page 62

One-Touch key 9: USER PROGRAMMING

(1) FUNC. PROGRAMMING

01: MCF (SINGLE-LOC.) 02: MCF (MULTI-LOC.) 03: ERR. REPORT (MCF) 04: IMAGE IN MCF. 05: SENDER ID 06: MONITOR VOLUME 07: BUZZER VOLUME 08: CLOSED NETWORK 09: TX MODE DEFAULT 10: T/F TIMER PRG. 11: RING RESPONSE 12: DISTINCTIVE RING 13: PAPER SIZE 14: USER LANGUAGE 15: INCOMING RING 16: REMOTE RECEIVE 17: MEM/FEEDER SW 18: NOT USED 19: ECM FUNCTION 20: REMOTE DIAGNOSIS 21: PC/FAX SWITCH 22: NO TONER MEM RX 23: MEM FULL SAVE 24: CONTINUOUS TONE 25: INSTANT DIALING 26: RESTRICT ACCESS 27: WIDTH REDUCTION 28: TONER SAVE 29: CNG COUNT 30: 600DPI FAX TX

(2): DIAL PARAMETER

REDIAL TRIES REDIAL INTERVAL DIAL TONE DETECT BUSY TONE DETECT MF (TONE)/DP (PULSE) PULSE DIAL RATE PULSE MAKE RATIO PULSE DIAL TYPE MF (TONE) DURATION PBX LINE FLASH/NORMAL AUTO START

DIAL PREFIX (3): CLOCK ADJUSTMENT (4): SYSTEM DATA PRG.

TSI/CSI

SENDER ID

CALL BACK NO. (5): PERSONAL BOX PRG. (6): FORWARDING NO. PRG. (7): MEM. PASSWORD PRG.

One-Touch key 10: PRINTER CLEANING

62 OKIFAX 4580 Users Guide

Page 63

Reports

Understanding Reports

Your machine provides a variety of useful reports, which help you understand your machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

Active Memory Files Report

The active memory files report provides a list of all messages stored in your machine’s memory, either documents waiting for transmission or documents, which have been received and not yet printed. Information provided on this report includes:

RECEPTION: prints out memory reception information. ENTRIES lists the number of received messages stored up in your facsimile unit’s memory. PAGES lists the total number of pages received.

PERSONAL BOX: prints out set up status of your Personal Boxes (Confidential, Bulletin Polling). MODE describes the Box types. ENTRIES lists the number of received messages stored up in each Box. PAGES lists the total number of pages in each Box.

POLLING TX / RX: prints out information on polling reception and polling transmission not using a Box. Polling transmissions are indicated in the mode column along with scanned number of pages (empty for Feeder Polling Transmission). Polling Reception lists the date and time of reception, the sender and the transmission mode.

Activity Report

The activity report provides a record of your machine’s communications.

Information provided on this report includes:

- The total amount of time your machine spent sending faxes and the total amount of time spent receiving faxes.

- The date, time and duration (S,R-TIME) of each transmission or reception.

- The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID). If you were sending a fax, the telephone number or the Location ID prints. If you were receiving a fax, the remote fax machine’s Personal ID or its telephone number prints.

- The communication mode used for each transmission or reception.

- The number of pages sent or received.

- The result of each communication.

- Service codes.

TRANSMISSION: prints out information on Delayed Fax and Redialing Wait transmissions. (However, Polling reception information is listed in the above POLLING TX / RX).

Transmission date and time, receivers and transmission modes are listed.

- This report does not print if there is no message stored in memory.

Reports 63

Page 64

Confidential Reception Report

This report is automatically printed each time your machine receives a confidential message into a mailbox. Information in this report includes.

Message Confirmation Report

This report provides information about your last single-location fax transmission or polling transmission. Information in this report includes:

- The date the message was received.

- The total amount of time your machine spent receiving the message (S,R-TIME).

- The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

- The number of the mail box into which the message was received.

- The number of pages received.

- The result of the communication.

- Service codes.

Broadcast Confirmation Report

Use this report to confirm the results of a multiplelocation transmission (or broadcast). Information provided on this report includes:

- The date and time at which the broadcast started.

- The total amount of time used to complete the broadcast.

- For each location, the Location ID, the number of pages sent and the result of the communication.

Broadcast Entry Report

Each time you program a multiple-location transmission (or broadcast), your machine gives you the option of printing this report to confirm your entries. Information in this report includes:

- The date of the communication.

- The total amount of time your machine spent sending or receiving (S,R-TIME).

- The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

- The communication mode used.

- The number of pages sent or received.

- The result of the communication.

- Service codes.

- If any error occurred during the communication, a portion of the page which experienced a problem prints after the report.

Configuration Report

The configuration report provides a list of the current operational settings of your fax machine. The information includes:

- The current settings of all your machine’s user functions.

- The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into Your machine.

- Your machine’s current dial parameter settings.

- The Location ID of the One-Touch keys and Auto Dial codes you have selected.

- Telephone numbers you have manually entered using the numeric keypad.

64 OKIFAX 4580 Users Guide

Page 65

Telephone Directory

This report provides a complete listing of all of the telephone numbers programmed into your machine’s One-Touch keys, Auto Dial codes and groups. The information includes:

- The Location ID and main fax number for each One-Touch key and Auto Dial code.

- The alternate number (OR) for each OneTouch key.

- The One-Touch Parameter settings for each One-Touch key (PRM. ECHO).

- A listing of all of the One-Touch keys and Auto Dial codes included in each group.

Power Outage Report

If power is interrupted to your machine, then the power failure may have interfered with delayed transmissions, messages received into memory or other communications. In this case, your machine automatically prints a power off report to alert you.

Protocol Dump

In the event of obstructions to transmission, the following report prints. This report can be helpful in analyzing the cause of the obstruction. Send this report to the dealer or service center if so requested.

Printing Reports

Printing a Message Confirmation Report

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your machine’s display.

To print the report, press the COPY key a second time.

Printing Other Reports

Press the SELECT FUNCTION key.

Press the 6/REPORT PRINT One-Touch key. The display shows 1:ACTIVITY REPORT.

Press want to print appears on the display.

Press

YES

Fig09_01a.eps

repeatedly until the report you

. The report begins printing.

Reports 65

Page 66

Codes Used in Reports

Result Codes

Result codes indicate the results of communications.

Code Description

BUSY The other machine’s line was busy or there

was no answer.

CANCL A message was erased after being held in

memory for 10 days.

COMP. A multiple-location transmission was

completed.

COVER The fax machine’s cover was opened

during the communication.

NO The transmission or reception failed due to

a communication error.

OK The communication was completed

successfully.

PUNIT This error code indicates a problem with

the printing unit. Contact your service person.

R_JAM A paper jam occurred in your machine

while it was receiving a fax, and your fax machine was unable to receive the entire message in memory.

S_JAM A document jam occurred in the sending

fax machine.

STOP The STOP key was pressed, ending the

communication session.

Communication Codes

Communication codes indicate the communication mode was used for a communication.

Code Description

TX A communication initiated by your fax

machine.

RX A communication initiated by a remote fax

machine. POLL RX Polling Reception POLL TX Polling Transmission POLL=** Bulletin Polling Transmission (** is the Box

No.) CONF=** Confidential Reception (**is the Box No.) FWD-T Forwarding Transmission FWD-R Forwarding Reception B.C. Broadcast Transmission

66 OKIFAX 4580 Users Guide

Page 67

Problem Solving

Clearing a Document Jam

When a document jam occurs, your machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the STOP key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below.

1 Grasp the control panel. Pull up and toward

you until it releases. Swing the control panel up and out of the way.

2 Pull out the jammed document.

Fig11_01.eps

Fig11_02.eps

3 Push the control panel back down until it locks.

Fig11_03.eps

Problem Solving 67

Page 68

Clearing a Printing Paper Jam

If your machine displays PAPER JAM or PAPER OUT/JAM when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below.

Tip:

If you are experiencing many paper jams, it may be due to the type of paper you are using. For best results, select a paper which has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray.

CAUTION:

label that reads: (CAUTION-HOT).

If you open the top cover, you will see a

This portion is extremely hot and must not be touched under any circumstances.

1 Lift the top cover and swing it out of the way.

Fig11_04.eps

3 Lift the image drum unit out and set it aside.

Keep it out of direct sunlight. Do not touch the green surface of the drum.

Fig11_06.eps

4 Pull out any paper you see jammed inside the

machine.

Fig11_07.eps

2 Grasp the control panel. Pull upward and

toward you until it releases. Swing the control panel up and out of the way.

Fig11_05.eps

Tip:

If the trailing edge of the paper is visible from the paper feed hopper (after removing the paper supply), remove the jammed sheet by pulling gently but firmly on the page.

68 OKIFAX 4580 Users Guide

Page 69

5 Place the image drum unit back into your

machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place.

Fig11_08.eps

Warning: Never expose the image drum unit to

light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.

7 Close the control panel. Press down until it

snaps into place.

Fig11_10.eps

8 Pull the paper out of the paper tray. If any of

the paper is damaged, remove and replace it.

Fig11_11.eps

6 Close the top cover.

Fig11_09.eps

9 Reload the paper into the paper tray.

Fig11_12.eps

Problem Solving 69

Page 70

Replacing the Toner Cartridge (OKI P/N 52111701)

The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. A toner cartridge will print about 1,875 pages/Letter size of standard business communications at a typical print coverage of 4% (equivalent of ITU-T No. 1 test chart). The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled.

If your machine displays REPLACE TONER CART., replace the toner cartridge with a new one. However, if the print density is high enough, you can continue to use the toner cartridge without replacing it until the print density becomes too low. If the print density becomes low even before your machine displays REPLACE TONER CART., gently wipe the lens surface of the LED array (see Step 7).

If the print density does not improve, replace the toner cartridge. When your machine’s display shows CHANGE DRUM, replace the image drum unit.

Warning: Be careful when handling the toner

cartridge. Do not let toner spill on your clothing or other porous materials. See the Safety section of this manual.

1 Lift the top cover into an upright position.

Fig11_13.eps

2 Grasp the control panel. Pull upward and

toward you until it releases. Swing the control panel up and out of the way.

Fig11_14.eps

CAUTION:

label that reads: (CAUTION-HOT).

If you open the top cover, you will see a

This portion is extremely hot and must not be touched under any circumstances.

3 Pull the gray lever on the old toner cartridge all

the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge.

70 OKIFAX 4580 Users Guide

Page 71

4 Remove the new toner cartridge from its

package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.

Fig11_16.eps

5 With the ridged side facing up and the gray

lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.

Warning: Be careful not to insert the toner

cartridge backwards into the image drum unit.

Fig11_17.eps

7 Using the cleaning wipe provided in the pack-

age with your new toner cartridge, gently wipe back and forth across the full length of your fax machine’s LED array.

Fig11_19.eps

8 Close the top cover.

Fig11_20.eps

6 Once the toner cartridge is in place, push the

gray lever all the way forward to secure it and release the toner.

Fig11_18.eps

9 Close the control panel. Press down until it

snaps into place.

Fig11_21.eps

Warning: Please abide by the disposal laws of

your country when discarding used toner cartridges.

Problem Solving 71

Page 72

Replacing the Image Drum Unit (OKI P/N 40709901)

If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your machine displays a CHANGE DRUM message, your machine needs a new image drum unit and toner cartridge. Contact your dealer to order them.

Tip: You must replace the toner cartridge

when you replace the image drum.

The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The image drum cartridge should last about 10,000 pages for continuous printing, up to 8,000 pages at 3 pages per job, and about 4,500 pages at 1 page per job.

Warning: Never expose the image drum unit to

light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.

1 Lift the top cover and swing it out of the way.

Fig11_22.eps

2 Grasp the control panel. Pull upward and

toward you until it releases. Swing the control panel up and out of the way.

Fig11_23.eps

CAUTION:

label that reads: (CAUTION-HOT).

If you open the top cover, you will see a

This portion is extremely hot and must not be touched under any circumstances.

3 Remove the old image drum unit (with its toner

cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away.

Fig11_24.eps

72 OKIFAX 4580 Users Guide

Page 73

4 Insert the new image drum unit into your

machine.

Fig11_24.eps

Warning: Never expose the image drum unit to

light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.

5 Ensure that the tabs on both sides of the image

drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place.

Fig11_25.eps

6 Install a new toner cartridge. Follow Steps 3-7

in “Replacing the Toner Cartridge” in this section.

7 Wait until the time, date and answering mode

appear on the display. Then press the SELECT FUNCTION key.

8 Press the 7/COUNTER DISPLAY One-Touch

key. The display will show DRUM COUNT.

9 Press

YES

to clear the image drum unit

counter.

10 Press the SELECT FUNCTION key to finish.

Warning: Please abide by the disposal laws of

your country when discarding used Image Drum Units.

Problem Solving 73

Page 74

Shipping the Machine

Reading Your Print Counters

When shipping the machine once it is in use, please follow the re-packaging procedure below:

1 Remove the image drum unit with toner

cartridge from the machine.

2 Place the image drum unit with toner car-

tridge still attached into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight.

3 Re-package the machine with the image

drum unit removed.

Warning: Do NOT ship the machine with the

image drum unit installed unless it has never been used.

Your machine’s print counters count the number of pages your machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters.

Tip:

If your machine’s image drum unit has reached the end of its life, you will also use this function to reset the drum counter. Refer to Replacing the Image Drum Unit in this chapter for more information.

1 Press the SELECT FUNCTION key. 2 Press the 7/COUNTER DISPLAY One-

Touch key. The display shows your print unit counter.

3 Press

. The display shows the

scanning unit counter.

4 Press the SELECT FUNCTION key to finish.

74 OKIFAX 4580 Users Guide

Page 75

Problem Checklist

Your machine is a complex machine with many features and functions, which allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer.

The display is blank. Check the power cord to make sure that it is firmly plugged in. Check your wall outlet to make sure that it has power.

Nothing happens when you press the control panel keys. Turn the machine off, wait 10 seconds,

then turn it on again.

The display tells you to replace paper even though there is paper in the paper tray. Make

sure that the paper is firmly stacked in the tray. Check for a paper jam in the machine.

Your documents jam. Check the document for wrinkles, tears or other damage. Make sure there are no staples or paper clips and that the paper is clean and dry. Make sure the document is not wider than your machine can load. Try making a copy of the document on a photocopier and faxing the copy.

Your machine won’t dial. Check the power cord and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not hear one, there may be a problem with your telephone line. If you do hear a dial tone, your machine may be using the wrong dialing method (pulse or tone) for your area. If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing, refer to the MF(TONE)/DP(PULSE) user function setting in the Programming section.

The display shows a communication error. This alarm indicates any of a number of problems. You may be trying to communicate with an incompatible fax machine (the standard unit can only communicate with ITU-T Group 3 fax machines). The remote machine may not be able to perform the function that you want, such as polling or confidential messages. The remote machine may also be out of paper or experiencing a paper jam. Bad telephone line conditions can also cause communication errors. Try sending the fax again and check to make sure you are dialing the correct telephone number. If you have to dial a prefix number to get an outside line, or if you are dialing internationally, you may need to enter a pause (using the Pause One-Touch key) after the dial prefix or international dialing code to tell your machine to wait for a dial tone. If you have frequent problems communicating with a particular remote fax machine, try programming the number into one of your One-Touch keys and then changing the One-Touch Parameters for that One-Touch key (see the Dial Directories section). Lastly, either your machine or the remote fax machine may need servicing. Try sending a fax to another location to check your machine.

You sent a fax but the image the remote fax machine received was very poor. If your docu-

ment had a lot of small type, complex illustrations, photos, or was very light or very dark, try changing your Transmit Resolution and Type of Original settings (see “Loading Documents” in the Basic Operations section). Copy the document on your machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later.

You keep getting reports you do not want.

Check your user function settings and turn off the reports you do not want. See the Programming section.

You sent a fax but it was received completely blank. Make sure that you have loaded your

document face down.

Problem Solving 75

Page 76

The image received on your machine was very poor. Contact the person sending you the fax and

ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again. If you still have a problem, try making a copy of a document on your machine to make sure it is working properly.

You tried dialing with a One-Touch key or an Auto Dial code but nothing happened. Make

sure that something is programmed into the OneTouch key or Auto Dial code you are using. Check the fax number to make sure it was entered correctly (see the Dial Directories chapter). When you are dialing with an Auto Dial code, be sure to press the AUTO DIAL key before you enter the code. If your machine has the Auto Start feature turned off, you will have to press the START key before dialing will begin (see the section on Programming).

Your machine does not answer the phone or receive faxes. First check to see that the power

cord is connected to the AC outlet. Also check the reception mode you are using. Your machine will not automatically receive faxes in manual answering mode [TEL]. See “Setting the Answering Mode” in the Installation section.

Your received documents are light or have vertical streaks on them and you are not out of toner. Gently wipe the lens surface of your

machine’s LED array and then see if the machine works properly (refer to “Replacing the Toner Cartridge”). If your machine still does not work properly, remove the image drum unit (refer to “Replacing the Image Drum Unit”), tap the toner cartridge, and slowly swing it 20-30 degrees vertically several times. Be careful not to let the toner leak from the cartridge. If this does not work, you may need to replace your image drum unit. Contact your dealer to get a replacement.

You set your machine for delayed transmission but it did not send. Check the display to make

sure that you have set your machine’s clock to the correct time. See “Setting the Clock” in the Installation section.

Your machine disconnected before you could answer a voice request. You must answer a voice

request while the warbling tone is sounding. When you hear the warbling tone, press the HOOK/V. REQUEST key after picking up your handset.

Your machine will not poll a remote fax machine. Call the person at the remote fax machine

and make sure that they have loaded documents and set their fax machine in polling transmission mode.

Your machine is connected to a PBX and you can not dial out. You must enter your dial prefix

before the telephone number for each number that you dial or program into your machine. Also, your machine must be programmed for PBX operation before it will work. See “Connecting to a PBX” in the Installation section.

You want to answer an external telephone but your machine always answers first. If you are

using an external telephone, change your machine’s ring response user function setting. See the Programming section.

Your received faxes sometimes look distorted.

If the document received is longer than the paper you have loaded into your paper tray, your machine automatically reduces the length of the document to fit on your paper.

If the document received is wider than the paper you have loaded into your paper tray, your machine can be programmed to reduce the width of the document to fit on your paper. This feature is called Width Reduction. Using it will affect the appearance of the received fax.

This type of problem could also be communication related.

You are constantly receiving unsolicited advertising on your machine. Try using the closed

network function. See “Receiving Faxes” in the Basic Operations section.

Your machine does not immediately switch to TEL mode when you make or receive a voice call. Try pressing the Stop key. Your machine will

return to standby mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. If this problem happens often, consult your service representative.

76 OKIFAX 4580 Users Guide

Page 77

Display Panel Messages

This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate.

Normal Display

02:13 :FAX

Under the normal operating condition, the top line of the display shows the time and the answering mode - FAX, TEL, PC, T/F, TAD or MEM. FWD.

Error Messages

Cover open

14:14 :FAX

COVER OPEN

The upper cover is not closed. Press down firmly on the cover to make sure it is closed and latched.

No Paper or Paper Input Jam

PAPER OUT/JAM :FAX CONFIRM AND “STOP”

The paper tray is out of paper. Or, the paper got jammed while feeding from the paper tray into the printer. Add more paper or check the paper path and remove any jammed paper. See “Clearing a Printing Paper Jam.”

Paper Jam

PAPER JAM :FAX CHECK PAPER OR PATH

Paper may be jammed inside the printing mechanism under the image drum. Check the paper path and remove any jammed paper— see “Clearing a Printing Paper Jam.”

ADF Error(jam)

DOCUMENT JAM :FAX

CONFIRM AND “STOP”

A document to be faxed or scanned has jammed in the scanner. Follow “Clearing a Document Jam.”

Paper-feed Error

07/25/2000 14:14 FAX

RELOAD DOCUMENT

A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document.

No Toner

TONER LOW :FAX

REPLACE TONER CART.

14:14 FAX

REPLACE TONER CART.

Toner is running low in the toner cartridge. Replace the cartridge as soon as possible. When you close the cover after replacing the toner cartridge, the message clears—see “Replacing the Toner Cartridge.”

Image Drum Alarm

14:14 FAX

CHANGE DRUM SOON

The image drum is nearing the end of its projected life. Make sure a new drum is available, and replace the drum when print quality begins to deteriorate—see “Replacing the Image Drum Unit.”

Problem Solving 77

Page 78

Printer Alarm

PRINTER ALARM 4 :TEL REFER TO USER GUIDE

Other Error Messages

No image drum

Open and close the cover. If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIFAX dealer for service.

Fig11_28.eps

Important Note: When you turn off and unplug your machine, any received faxes or delayed transmission faxes in memory are erased.

Wrong paper size

CONFIRM PAPER SIZE

The paper in your machine is not the size called for by your application software. Check your software printing settings and the paper in the paper tray.

Memory error (except programming area)

MEMORY ERROR :FAX

TONER SENSOR :FAX

CHECK DRUM CART.

Cover open

COVER OPEN

Communications error

COMMUN. ERROR :FAX

For a Communication Error, print a copy of the

Activity Report. Look at the report and find the

error code for the transmission. The error code

will help you determine if the problem is at the

sending unit or at the receiving unit.

Memory overflow

MEMORY OVERFLOW :FAX

REFER TO USER GUIDE

For Memory Overflow, two conditions are

possible.

The document that is being scanned is too big

to fit into memory. Separate the document into

two or more faxes.

The fax being received into memory exceeds

the capacity of the machine. Switch to printing

the fax directly if possible.

If this message appears when you turn on your machine, the registration information of Onetouch function etc., may be deleted. Confirm the contents you have registered.

78 OKIFAX 4580 Users Guide

Page 79

Specifications

Type / Compatibility

Desktop ITU-T G3 transceiver

Applicable Network

PSTN, PBX

Transmission Speed

Up to 33600 bps Automatic fall back

Communications

Half duplex

Coding Scheme

MH/MR/MMR

Horizontal Resolution

300 dpi TX/RX 600 dpi (interpolation)

Vertical Resolution

3.85 line/mm (standard)

7.7 line/mm (fine)

15.4 line/mm (ex. fine; TX and copy) 300 dpi TX/RX

Dimensions

Approx. 12.4" W x 15.1" D x 7.5" H

(316 x 383 x 190 mm), Excluding paper tray and document tray

Power

120VAC +6/-15% (102-127V) 50/60 Hz ±2%

Operating Conditions

Relative humidity 20% to 80% (non condensing) Temperature 50 to 90°F (10 to 32°C)

Document Feed

30 pages maximum (standard 20 lb. paper)

600 dpi (interpolation)

Halftone Transmission

64 shades of gray

Document Size

A4, A5, letter or legal size

Recording Paper

Plain paper, A4, letter or legal size

Effective reading width

215 mm for TX (letter)

Weight

Approx. 17.6 lbs.(8 kg) excluding paper

Display

2 rows of 20 characters, LCD panel

Specifications 79

Page 80

Warranty, Regulatory, and Safety Information

Limited Warranty: U.S. & Canada

Oki Data Americas, Inc. (Oki Data) warrants this facsimile to be free from defect in material and workmanship and will remedy any such defect according to the terms of this Limited Warranty.

Oki Data will repair (or at its option, replace) at no charge, any defective component(s) of the facsimile for one (1) year from the date of purchase except for the printhead (LED imaging array), which is warranted for a period of five (5) years from date of purchase. This Limited Warranty extends to the original purchaser only. This Limited Warranty does not extend to consumable items.

To make request or claim for service under this Limited Warranty the original purchaser has the option to implement the overnight exchange procedure (U.S. and Canada only; see Overnight Exchange) or return the product, shipping prepaid, in the original shipping container or equivalent, to Oki Data or an authorized Oki service center and assume the risk of loss or damage in transit. A written receipt for the product, showing the date and location of purchase, and both the model and serial numbers of this printer must accompany any request or claim for work or exchange to be performed under this Limited Warranty.

This Limited Warranty shall not apply if the product has been damaged due to abuse, misuse, misapplication, accident, or as a result of service or modification by any other than an authorized Oki service center.

THERE ARE NO EXPRESS WARRANTIES OTHER THAN THOSE ON THE FACE HEREOF AND DESCRIBED ABOVE. NO WARRANTIES WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, SHALL EXTEND BEYOND THE RESPECTIVE WARRANTY PERIOD DESCRIBED ABOVE. Some states do not allow limitations on how long an implied warranty lasts, so the above limitation may not apply to you.

OKI DATA SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS ARISING FROM THE USE OF THIS PRODUCT. Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above exclusion may not apply to you.

Additional information on obtaining service under this Limited Warranty is available by contacting the Oki dealer from whom the product was purchased, by contacting Oki Data directly at 1-800-654-3282 (1-800-OKI-DATA; U.S. and Canada, English only) or 1-856-222-7496 (Spanish only), or by contacting one of the listed service locations.

This Limited Warranty applies to this Oki Data product. However, the procedure for obtaining service may vary outside the continental United States. Contact your Oki dealer for such warranty service information.

This warranty gives you specific legal rights, and you may also have other rights which vary from state to state.

Service and Support: U.S. & Canada

Oki Data is firmly committed to the satisfaction of our customers. If you have a problem that your customer documentation cannot solve, contact the listed sources for service or support.

Oki Data Service Providers: U.S. & Canada

For the most comprehensive, up-to-date listing of Oki Data authorized Service Centers in the United States and Canada:

In the U.S. go to www.okidata.com and click Dealer Locator.

In the U.S. and Canada, call 1-800-654-3282 (1-800-OKI-DATA).

80 OKIFAX 4580 Users Guide

Page 81

Oki Data Contact Locations: U.S. & Canada

United States

Oki Data Americas, Inc. 2020 Bishops Gate Blvd. Mt. Laurel, NJ 08054 Phone: 1-800-654-3282 Fax: 1-856-222-5247

Canada

Our Customer Support Professionals are trained on all current OKI products. They can answer your questions regarding:

Locations of sales and service dealers

Installation of your machine

Usage/normal maintenance of your machine

Error message interpretation/solutions

Oki Data Americas, Inc. 2735 Matheson Blvd. East, Unit 1 Mississauga, Ontario Canada L4W 4M8 Phone: 1-800-654-3282 Fax: 1-905-238-4421

Sales and Service Dealers: U.S. & Canada

Consult the store location where you purchased your machine, or contact Oki Data for the location of the nearest Authorized Oki Data Service Dealer.

Prices and minimum charges may vary. Proof of purchase is required for warranty work. Be

sure to retain your purchase documents.

Telephone Support

1-800-654-3282 (1-800-OKI-DATA) Toll Free in the U.S. and Canada

Automated Attendant

For quick answers to commonly-asked questions, the Automated Attendant is available 24 hours a day, 7 days a week. The system can provide immediate assistance with:

Basic operating procedures

Sales and service referrals

Parts and consumable referrals

Product information

Customer Support Professionals

Customer Support Professionals are available 24 hours a day, 7 days a week. Please be sure that you are calling from a telephone close to your machine so you can describe your problem accurately.

Parts and supplies identification

Consumer relations

Note: Customer Support Representatives are

not trained to provide assistance with the use of commercial software packages. Please consult your software user’s manual for times and availability of their support.

Overnight Exchange: U.S. & Canada

Note: Available in the United States and

Canada.

If you choose to use our Overnight Exchange service, call 1-800-654-3282 (1-800-OKI-DATA): our trained personnel will try to solve your problem over the phone. If they determine that your hardware is defective, an exchange unit will be shipped to you via air express. Have your credit card available, as our representative will be asking for this information. You will receive the exchange unit the next business day, or no later than the second business day.

Return the original product to Oki Data by using the same packaging materials you received with the exchange product. You must pack the unit according to the instructions on the package. The product to be returned must be made available for pickup by Oki Data’s representative within 2 business days of your receipt of the exchange unit: failure to do so may result in your being charged the full price of the exchange unit. Before you ship the product, remove the image drum and toner cartridge to prevent damage to the product during shipment: failure to do so may result in a fee for cleaning/ repairs, which will be charged to your account.

When Overnight Exchange is used, the returned machine becomes the property of Oki Data. Exchange units may be new or repaired/reconditioned, at the option of Oki Data: the exchange unit

Warranty, Regulatory, and Safety Information 81

Page 82

becomes the property of the customer when the returned machine has been picked up by Oki Data’s designated carrier. The exchange product will be warranted for thirty (30) days or the remaining warranty period of the originally purchased product, whichever is longer.

Overnight Exchange of the product for a printhead failure is limited to one year from date of purchase. For the remaining printhead warranty period, replacement will be at an authorized service center or authorized third party service organization. Call 1-800-654-3282 (1-800-OKI-DATA) for authorized service locations using our depot repair program.

Activating the Overnight Exchange Warranty

Follow these simple steps to take advantage of your Overnight Exchange Warranty:

1 Call us. If you are having problems with your

machine, first contact our support staff at 800654-3282. Our trained personnel will try to solve your problem over the phone.

For other forms of support, refer to your User’s Handbook or check our web site, www.OKIDATA.com.

2 If our trained personnel determine that your

product is defective, they will ask you for this information:

The address to send the replacement unit to: name, company, street address (not P.O. box), state, ZIP code, and phone number.

Major credit card number and information, to secure the return and condition of the returned unit. (U.S.: Visa, MasterCard, American Express; Canada: Visa, American Express; this program is not available outside the U.S. & Canada.)

Note: This information is kept confidential, and

will only be used if the returned unit is not received, if no receipt is supplied confirming that the Oki Data carrier has picked up the package, or if the unit has been damaged due to improper repackaging. You will receive a phone call or letter within two to four weeks of the exchange date before any charge is initiated.

Note: If you cannot supply a credit card

number, you may still have your unit serviced by an authorized Oki Data service center or service depot under the terms of the warranty.

3 Fax or mail us the sales receipt for your ma-

chine, showing date and location of purchase,

and model and serial number of the unit.

4 We will ship a replacement product up to

midnight, Eastern Time. You should receive it

the next business day-or Saturday if requested

on Friday orders-and no later then two busi-

ness days. The replacement will be a repaired/

reconditioned “as new” machine and will

require replacement of consumables-image

drum and toner cartridge-from the original unit.

5 Return the original unit-reuse the packing

material from the exchange unit. Follow the

enclosed instructions to schedule the return

shipment-there is no additional cost.

If you have any questions about this process and the complete warranty coverage and responsibilities please refer to page 5. If you need more help, contact our support professionals at 800-654-3282.

Limited Warranty: Latin America

Oki Data warrants this facsimile machine (hereinafter Product) to be free in defect in material and workmanship and will remedy any such defect according to the terms of this Limited Warranty. This Limited Warranty does not extend to consumable items, including but not limited to toner cartridges, fuses, etc.

Oki Data will repair (or at its option replace) at no charge, any defective component(s) of the Product for one (1) year from the date of purchase except for the printhead (LED imaging array), which is warranted for a period of five (5) years from date of purchase. This Limited Warranty extends to the original purchaser only.

To make a request or claim for service under this Limited Warranty the original purchaser must return the Oki Data Product to Oki Data or an authorized Oki Data service center within the country purchased. The purchaser returning the Product for repair must pay for all transportation charges to the repair center. A written receipt for the Product, showing the date of purchase, dealer’s name, and both the model and serial numbers of the Oki Data

82 OKIFAX 4580 Users Guide

Page 83

Product must accompany any request or claim for work to be performed under this Limited Warranty.

This shall not apply if the Product has been damaged due to abuse, misuse, misapplication, accident, or as a result of service or modification by any other than an authorized Oki Data service center.

THERE ARE NO EXPRESS WARRANTIES OTHER THAN THOSE ON THE FACE HEREOF AND DESCRIBED ABOVE. NO WARRANTIES EXPRESS OR APPLIED, INCLUDING, BUT NOT LIMITED TO, ANY PARTICULAR PURPOSE, SHALL EXTEND BEYOND THE RESPECTIVE WARRANTY PERIODS NOTED ABOVE.

If you are having a problem with your OKI product, please contact any of the Authorized Service Centers shown for your Country/Region on our Web site, www.okidata.com.

Sales and Service Centers: Latin America

If you need service, please contact the store where you bought your OKI product or contact any of the Authorized Service Centers shown for your Country/Region on our Web site for information.

Prices and charges may vary. A copy of the proof of purchase is required for the

warranty process.

Service and Support: Latin America

Oki Data Authorized Service Providers: Latin America

For the most comprehensive, up-to-date listing of Oki Data authorized Service Centers in Latin America:

Consult our web site www.okidata.com: Select your country or region under “Select Coun-

try/Region.” Click ASSISTÊNCIA E SUPORTE (Brasil) or

Soporte (Mexico or Latin America). In Spanish-speaking countries, contact the Latin

America Service Coordinator at Oki Data’s Corporate Headquarters at +856-222-5276 (Spanish only).

Oki Data Contact Locations, Latin America

Mexico

Oki Data de Mexico, S.A. de C.V. Rua Alexandre Dumas, No. 748-8 Col. Anzures, e.p. 11590 Mexico, DF Phone: (525) 263-8780 Fax: (525) 263-8785

Contacting Oki Data: Latin America

Information regarding our products and authorized service centers is available in our Web site: www.okidata.com

Customer Support Professionals: Latin America

Our customer support professionals are trained and certified on all current OKI products. Make sure that you are close to your printer when you call one of our OKI authorized service centers so that you can describe your problem more accurately.

Customer support professionals can answer your questions regarding:

Location of nearest Authorized Service Center

Installation of your machine

Usage/normal maintenance of your machine

Error message interpretation/solutions

Parts and supplies identification

Consumer relations

Brazil

Oki Data do Brasil, Ltda. Mariano Escobedo 2220 - 80 andar Chácara Sto Antonio São Paulo, SP Brazil 04717-004 Phone: (5511) 3444-3500 Fax: (5511) 3444-3501 Support Center: 0800-11-55-77 e-mail: okidata@okidata.com.br

Warranty, Regulatory, and Safety Information 83

Page 84

Material Safety Data Sheet MSDS#58331801

Product Identification and Use OKIFAX 4580 Black Toner, P/N 52111701

For more information, contact Oki Data at 2000 Bishops Gate Blvd., Mount Laurel, NJ, 08054-4620.

Emergency Information: Call 1-800-654-3282; US & Canada Only

Hazardous Ingredients

Styrene-Butyl Acrylate Copolymer (91% by weight)

CAS# 25767-47-9 OSHA TWA 15 mg/m3 for total dust ACGIH TLV 10 mg/m3 for total dust

Carbon Black (5-7% by weight)

CAS# 1333-86-4 OSHA TWA 3.5 mg/m3 ACGIH TLV 3.5 mg/m3

Polypropylene (less than 3% by weight)

CAS# 9003-07-0 OSHA TWA 15 mg/m3 for total dust ACGIH TLV 10 mg/m3 for total dust

Amorphous Fumed Silica (less than 1% by weight)

CAS# 67762-90-7 OSHA PEL 15.0 mg/m3 for total dust ACGIH TLV 10.0 mg/m3 for total dust

Note: This product is not regulated under

Section 313 of SARA, Title III.

Physical Data

Physical State: Solid Melting/Freezing Point: 230°F (110°C) / Not

available

Boiling Point: Not applicable PH: Not available Vapor Pressure: Not applicable Vapor Density (Air=1): Not available Evaporation Rate (Butyl Acetate=1): Not

available

Specific Gravity (H2O=1): 1.15 Solubility in water: Negligible Solubility in solvents: Not available

Coefficient of water/oil Distribution: Not

available

Appearance and odor: Black granules, no

odor

Odor Threshold: Not available

Fire and Explosion Hazard Data

Flammability: Not flammable under conditions

of use.

Extinguishing Media: In case of fire, use

extinguishing media (water spray, CO2, foam,

dry chemicals). When in a machine, treat as an

electrical fire.

Flash Point (OC): Not applicable

Lower Explosive Limit: 60 g / m

Upper Explosive Limit: Not applicable

Auto-ignition Temperature: Not applicable

Hazardous Combustion Products: Not

applicable

Explosion Data

Like most organic materials in powder form, it can form explosive mixtures when dispersed in air. Sensitivity to Mechanical Impact: Not available Sensitivity to Static Discharge: Not available

Reactivity Data

Stability: Stable

Conditions to Avoid: Not available

Polymerization: Will not occur

Hazardous Decomposition Products:

Thermal decomposition may result in release of

oxides of carbon and nitrogen.

Incompatibility: Avoid exposure to strong

oxidizers

Toxicological Properties

Routes of Entry: Inhalation, Ingestion, Eyes,

Skin

Effects of Acute Exposure:

LD50: Not Available LC50: Not Available

Effects of Chronic Exposure: Not Available

Exposure Limits: See Hazardous Ingredients

section

Irritancy: Not Available

Sensitization: Not Available

84 OKIFAX 4580 Users Guide

Page 85

Carcinogenicity

IARC

Carbon Black: Group 2B. “Possible Carcinogen” Polypropylene: Group 3. Not Classifiable. Amorphous Fumed Silica: Group 3. Not Classifiable.

NTP: No components are listed OSHA: No components are listed Reproductive Toxicity: Not Available Teratogenicity: Not Available Mutagenicity: Ames Assay: Negative Name of Toxicologically Synergistic prod-

ucts: Not Available

Preventive Measures

Personal Protective Equipment

Respiratory Protection: Not normally

required. For large spills, use dust respirator during cleanup.

Protective Gloves and/or Eye Protection: Not normally required. For large

spills, use rubber gloves and safety goggles during cleanup.

Engineering Controls

Ventilation: Outside of normal ventilation,

not normally required.

Other Protective Equipment and/or Hygienic Practices: None

Spill Cleanup

Small Spills

1 Remove sources of ignition. 2 Clean up spill with a wet

(cold water) cloth.

Large Spills

1 Remove sources of ignition. 2 Keep unnecessary and unprotected

personnel away from area.

3 Wear protective gear: respirator,

rubber gloves, goggles.

4 Vacuum the spill, then wipe up re-

mainder with a wet (cold water) cloth.

5 Place waste material in a closed

container.

Waste Disposal

Prevent release of material into natural waters and sewers.

Follow appropriate federal, state and local regulations.

Precautions for Handling or Storage: Protect

from the sun. Store in a cool room, under

F (40oC)

104

Special Shipping Information: Non hazard-

ous. Handle container carefully to avoid shock.

Do not drop. Keep dry.

Emergency First Aid Procedures

Toner swallowed (ingested).

Immediately seek medical attention. Never give anything by mouth to an unconscious person. If possible, rinse out mouth and give one or two glasses of water or milk to drink.

Toner inhaled.

Remove person to fresh air. Seek medical attention.

Toner gets in the eyes.

Flush eyes with large quantities of cool water for 15 minutes, keeping the eyelids open with fingers. If necessary, seek medical attention.

Toner gets on the skin.

Wash toner off the skin with plenty of cool water and soap. If necessary, seek medical attention.

Note: Small amounts of toner on skin or

clothing can easily be removed with soap and cold water. Hot water makes toner harder to remove.

Preparation Date of MSDS

Date: November 5, 2002

Prepared by:

Oki Data Americas, Inc. Engineering Services Department 2000 Bishops Gate Blvd. Mt. Laurel, NJ 08054-4620

Tel: (856) 235-2600 FAX: (856) 222-5320 http://www.okidata.com my.okidata.com

Warranty, Regulatory, and Safety Information 85

Page 86

Safety Information

Installation Hints

Install your machine in a dust-free location away from direct sunlight.

Do not plug your machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.).

Leave electronic adjustments to authorized service personnel.

The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the machine, do not plug your fax machine into anything other than a standard RJ-11C jack.

Your machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cord’s grounding plug.

The power outlet should be located near the equipment and should be easily accessible.

The TEL port on the back of the unit is only suitable for 2-wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket.

This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line.

Operation and Maintenance

Use a dry cloth to clean the control panel and the main body of the unit.

Aside from replacing the toner and image drum cartridge, do not disassemble or attempt to service this unit yourself. Refer to a qualified technician for service.

Disconnect the power cord before trying to remove any objects that may have fallen into the machine.

If anything happens that indicates that the machine is not working properly or has been damaged, unplug it immediately and follow the instructions in “Service and Support” to have your machine serviced.

These are some of the things to look for:

The power cord or plug is frayed or damaged.

Liquid has been spilled into the printer, or it has been exposed to water.

The machine has been dropped, or the cabinet is damaged.

The machine does not function properly when you’re following the operating instructions.

Toner Cartridge & Image Drum Handling

Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit. Be sure to dispose of it in an environmentally sound manner.

Do not expose these components to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight.

Always hold the image drum unit by the ends— never by the middle. Never touch the surface of the green drum inside the image drum unit.

Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.

Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult.

When relocating your machine, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first.

This unit is not intended to be used in parallel with any other telephone devices.

86 OKIFAX 4580 Users Guide

Page 87

Regulatory Information

Energy Star®

As an Energy Star Partner, Oki Data has determined that this product meets the Energy Star guidelines for energy efficiency.

Energy_Star.jpg

Year 2000 Compliance

This product is Year 2000 Compliant. It contains information technology that accurately processes date and time data between the years 1999 and 2000, and carries no issue for the September 9, 1999 (9999) programming concern. This product, when used in combination with products purchased from other manufacturers, whose products properly exchange data and time information, will accurately process the date and time.

Federal Communications Commission (FCC) Administrative Council for Terminal Attachment (ACTA) Requirements for End Users

This device has been approved for a registration number by the Administrative Council for Terminal Attachment (ACTA), under Part 68 and ACTA rules and regulations for direct connection to the telephone lines. In order to comply with these rules, the following instructions must be carefully read and applicable portions followed completely.

1 This equipment complies with Part 68 of the

FCC rules and the requirements adopted by the ACTA. On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company

2 The following USOC jacks may be used with

this equipment: RJ11C.

3 A plug and jack used to connect this equip-

ment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible

modular jack that is also compliant. See installation instructions for details.

4 The REN is used to determine the number of

devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5 If the equipment causes harm to the tele-

phone network, the telephone company will notify you in advance. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6 The telephone company may make changes

in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications to maintain uninterrupted service.

7 If trouble is experienced with this equipment,

please contact the following for repair and/or warranty information:

Oki Data Americas, Inc. 2020 Bishops Gate Blvd Mount Laurel, N.J. 08054

Telephone: (856) 235-2600 or (800)-OKI-DATA (800-654-3282)

If the trouble is causing harm to the telephone network, the telephone company may request that you remove the equipment from the network until the problem is resolved.

8 This equipment contains no user serviceable

parts. Please contact Oki Data for service.

9 This equipment cannot be used on public

coin service provided by the telephone company. Connection to Party Line Service is subject to state tariffs. Contact your state

Warranty, Regulatory, and Safety Information 87

Page 88

Public Utility Commission, Public Service Commission, or Corporate Commission for information.

10 If your home has specially wired alarm

equipment connected to the telephone line, ensure the installation of this facsimile machine does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

11 This equipment is hearing-aid compatible.

FCC Telephone Consumer Protection Act

The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message, and the telephone number of the sending machine or such business, other entity, or individual. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.

To comply with this law, you must enter the following information in your fax unit:

Date and time: see the Installation section of this document for instructions on doing this.

Name and telephone number which identify the source of your fax transmission: see the User’s Handbook f for instructions on doing this.

FCC Radio Frequency Interference Statements

120-Volt Models

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio

or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and the receiver.

Plug the unit into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio television technician for help.

A properly shielded interface cable must be used in order to ensure compliance of this equipment with FCC regulations.

Changes or modifications not expressly approved by Oki Data may void your authority to operate this device.

230/240-Volt Models

WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

It is the responsibility of the user to obtain the required shielded cable in order to ensure compliance of this equipment with FCC regulations.

Changes or modifications not expressly approved by Oki Data may void your authority to operate this device.

Industry Canada (IC)

Requirements for End Users

“This product meets the applicable Industry Canada technical specifications.”

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an

88 OKIFAX 4580 Users Guide

Page 89

acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

of the laws of the member states relating to electromagnetic compatibility.

Safety Conformance Statement

This product is in conformity with Directive 73/23/ EEC on the harmonization of the laws of Member States relating to electrical equipment designed for use within certain voltage limits.

"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."

IC Radio Interference Statements

120-Volt Models

This OKI apparatus complies with Class B limits for radio interference as specified in the Industry Canada Radio Interference Regulations.

230/240-Volt Models

This OKI apparatus complies with the Class A limits for radio interference as specified in the Industry Canada Radio Interference Regulations.

European Union Council of the European Communities Statements for 230/240-Volt Models

Electromagnetic Conformance Statement

This product complies with the requirements of the Council Directive 89/336/EEC on the approximation

Oki Data Americas, Inc., 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620 Tel: (856) 235-2600 FAX: (856) 222-5320 http://www.okidata.com my.okidata.com

Oki Data Americas, Inc., 2735 Matheson Blvd. East, Unit 1, Mississauga, Ontario, Canada L4W 4M8 Tel: (800) 654-3282 FAX: (905) 238-4427

Oki Data de Mexico, S.A. de C.V., Mariano Escobedo No. 748 - 8 Piso, Col Anzures, e. p. 11590, Mexico, DF Tel: +52 55 5263-8780 FAX: +52 55 5263-8785

Oki Data do Brasil, Ltda., Rua Alexandre Dumas, 2220 80 andar, Chacara Santo Antonio, 04717-004 São Paulo, SP Brazil Phone: (5511) 3444-3500 Fax: (5511) 3444-3501 Support Center: 0800-11-55-77 e-mail: okidata@okidata.com.br

Warranty, Regulatory, and Safety Information 89

Page 90

Index

Active Memory Files Report 63 Activity Report 63 Advanced Operations 44

Basic Operations 36 Broadcast Confirmation Report 64 Broadcast Entry Report 64 Broadcasting 39

Changing Your

Dial Parameter Settings 60 User Function Settings 56

Clearing jams

Document 67

Printing Paper 68 Codes Used in Reports 66 Component Identification 8 Confidential Reception Report 64 Configuration Report 64 Connecting to a PBX 30 Customizing Features and Operations 52

Dial

Directories 31

Parameter Settings 14, 59 Display Panel Messages 77 Dual Access 51

Emergency First Aid 7

Features 5 Forward No. Programming 58

Getting Started 19 Group, Faxing to 40

Installation 19

Hints 6

Introduction 5

Loading Documents 37

Making Copies 43 Memory Password Programming 59 Message Confirmation Report 64 Multiple Locations, Faxing to (Broadcasting) 39

Operation and Maintenance 6

Personal Box Programming 57, 58, 57 Polling 50 Power Failures and Memory 42 Power Outage Report 65 Preparing Documents 36 Printing

Message Confirmation Report 65 Confidential Messages 48 Other Reports 65

Problem

Checklist 75 Solving 67

Programming 52

Auto Dial Numbers 33 Groups 35 One-Touch Keys 31

Protocol Dump 65

Receiving

Confidential Faxes 46 Faxes in Memory 41

Faxes Manually 40 Rejecting Unsolicited Fax Messages 42 Relay Broadcasting 49

90 OKIFAX 4580 Users Guide

Page 91

Replacing

Image Drum Unit 72 Toner Cartridge 70

Reports 63

Safety 6 Sending

Confidential Fax or Sub-address Transmission

46 Fax at a Later Date and Time 44 Fax to a Single Location 38

Service Function

Settings 61 Settings List 61

Setting

Language 29 Answering Mode 26 Clock 25 Fax Identification 28 Your Fax Machine Up 20 Your Fax Machines Distinctive Ring 56

Shipping the Fax Machine 74 Signal Tones 18 Specifications 79

Telephone Directory 65 The One-Touch Keypad 17 Toner Cartridge and Image Drum Unit Safety 7

User Functions

Settings 52 Listing of 61

Using Voice Request 43

Index 91

Oki Okifax 4580, OF4580 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual