Oki MC851dn User Guide

MC851/MC861

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the inform a t ion in i t. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

07118601 Iss.01 Copyright © 2011 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company Ltd. Oki Printing Solutions is a tr a d emark of Oki Data Corporation. Muratec, the Muratec logo and all Muratec product names contained herein are trademarks

of Murata Machinery, Ltd. Energy Star is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD), 1999/5/EC (R&TTE) and 2009/125/EC (ErP) as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment and Energy Related Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 USB 5 Parallel 1.8 LAN 15 Tel 1.5

CORE SHIELD

✘✘

✔ ✘

✘✘

Modular 15

✘✘

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as Oki Printing Solutions) Blays House

Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Rear view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Releasing the scanner locks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Fax driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Actkey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Fax set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...From the configuration tool utility. . . . . . . . . . . . . . . . . . . . . . . . . . .33

...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Explanation of filing protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Initial set up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Contents > 4

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Loading document(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . .101

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Scan to local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Scan to remote PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Functions common to copy, fax and scan operations . . . . . . . . . . . . . . . .116

Continuous scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Job Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Reports and listings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Image drum replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Transfer belt replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the unit casing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

...the touch screen display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

...the paper feed rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Installing upgrades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Memory upgrade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Additional paper trays and storage cabinet. . . . . . . . . . . . . . . . . . . . . . .143

Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 50

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

In the ADF.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

In the printer.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .158

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .159

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Information and error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174

Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . .175

Contents > 5

Moving your mfp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Transporting your mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Printing Guide: helps you become familiar with the many features of the driver

software supplied with your product.

> Barcode Printing Guide: helps you become familiar with your product’s built in

barcode printing feature.

> Security Guide: helps you become familiar with your product’s security features. > Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp s ervers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> Compact A3 desktop footprint. > Easy to use touch screen on scanner unit. > Multi-tasking to allow scanning one job while printing another to ensure greater

productivity.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy. > Up to 600 x 600dpi (dots per inch) copy resolution. > Actkey utility - enables the MFP to receive one key touch commands from a locally

connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail on-screen button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to Network PC - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with FT P (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need f or the mail server to handle large attachments.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing fast and easy. > Advanced fax transmission and reception, includi ng delayed transmissions, sending

to multiple locations, confidential transmission and recep tion, and polling.

> Address Book/Profiles Managing - This provides a convenient way to manage all the

e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 500 e-mail addresses, 500 fax numbers and 50 filing destinations to manage your document.

> ProQ2400 multi-level technology produces subtler tones and smoother gr adations of

colour to lend photographic quality to your documents.

> 1200 x 600dpi (dots per inch) and ProQ2400 print resolution for high quality image

production showing the finest detail.

> Single Pass Colour Digital LED technology for high speed processing of your printed

pages.

> Internal hard disk drive for storage of overla ys, macros and downloadable fonts, and

automatic collation of multiple copies of multi page documents.

> Automatic two-sided (duple x) pri nting for economical use of paper and compact

printing of larger documents.

Introduction > 10

> Profile Assistant utility allows you to download ICC profiles to the hard disk. > Photo Enhance mode to improve printouts of photographic images (Windows PCL

driver only).

> High speed USB 2.0 interface. > Template Manager utility for Windows enables the design and print of business

cards, banners, labels with ease.

> “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

The following optional features are available:

> Additional memory, to allow printing of more complex pages. > Additional paper tray(s) and storage cabinet for loading more media to minimise

operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media; choose from two configurations:

> One additional paper tray and tall storage cabinet assembly for loading a further

530 sheets.

> Two additional paper trays and a short storage cabinet assembly for loading a

further 1060 sheets.

Introduction > 11

MFP

OVERVIEW

RONT VIEW

REF. DESCRIPTION

1. Output stacker, face down Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Top cover release button Press to open.

3. Multi purpose tray release handles Pull to open.

4. Multi purpose feeder (shown closed) Used for feeding heavier paper stocks, envelopes and other special media. Also for manual

feeding of single sheets when required. Holds up to 100 sheets of 80g/m² paper.

5. Paper tray Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

6. Paper size dial Set to paper size loaded in tray.

7. Scanner locks Unlock scanner before using.

8. Automatic Document Feeder (ADF) cover release button Lift to open.

9. ADF unit

10. ADF paper tray Holds up to 50 sheets of A4 size paper or 25 sheets of A3 size paper.

11. Document cover

12. Control panel With touch screen display, status LEDs and operator buttons.

13. Scanner release lever Pull the release lever towards you until you hear a click, then gently raise the scanner.

MFP overview > 12

EAR VIEW

22 21

20 19

REF. DESCRIPTION

14. Access panel Allows access to the hard disk drive (HDD) and to install optional memory.

15. ON/OFF power switch Refer to “Switching off” on page 17 for details. Always follow the correct procedure to ensure

that no HDD data is lost.

16. AC power socket

17. Parallel connector

18. USB connector (type A)

19. Test switch

20. Network connection

21. Status LEDs

22. USB connection (type B)

23. Duplex unit Provides automatic two-sided printing.

24. Rear, face up stacker This is mainly used for heavy print media. When used in conjunction with the multi purpose

feed tray, the paper path through the MFP is essentially straight. This av oids bending the paper around curves in the paper path and enables feeding of up to 200g/m² media. Holds up to 100 sheets of 80g/m² paper.

25. Line connection Socket for connecting the machine to the telephone line.

Tel connection

Socket for connecting a telephone handset (if required).

MFP overview > 13

ONTROL PANEL

REF. DESCRIPTION

1. Touch screen display Enables you to make selections associated with the copying, faxing and scanning functions by

touching the screen to press selected buttons. Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen as this may

impair the display.

121314 11 102 1

54 6 7

2. Contrast Dial Allows you to adjust the screen contrast as required.

3. Main function buttons COPY: Pressing this button selects copy mode on the touch screen. This allows you to control the

copying process whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the copies are automatically printed in the printer unit.

FAX: Pressing this button selects fax send mode on the touch screen. This allows you to control the process whereby a document is scanned and then the scanned data is sent as a fax.

SCAN: Pressing this button gives access to several send modes on the touch screen. These allow you to select and control the process whereby a document is scanned and the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode on the touch screen. This allows you to select and print out a stored job or an encrypted print job. It also allows you to print out a job list of all recent prints, or switch the machine to an “offline” state.

4. RESET button Pressing this button returns all settings of a selected function to their default values, but does not

stop any jobs that are already in progress.

5. HELP button Pressing this button when the green LED is flashing, displays help information on the touch screen.

6. Keypad Use the numeric buttons to enter, for example, number of copies or a fax number. The * and #

buttons are used to navigate menus in touch-tone systems s uch as voice mail (if you have a telephone handset connected), or in vertical service codes.

7. STOP/START buttons

STOP: Pressing this button stops the copying or scanning process. START:

> MONO - Pressing this button starts the copying, faxing or scanning process in black & white. > COLOR - Pressing this button starts the copying or scanning process in colour.

Green LED illuminates when copying/scanning is possible, if the LED in unlit then that function is not possible, e.g only the Mono button LED illuminates when faxing (colour faxing is not possible).

MFP overview > 14

REF. DESCRIPTION

121314 11 102 1

54 6 7

8. INTERRUPT: Pressing this button switches the interrupt mode on or off, its LED being illuminated

9. FAX JOB VIEW/CANCEL: Pressing this button allows you to view the list of fax transmissions, and

10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being

11. JOB PROGRAMS: Pressing this button allows you to program short-cuts to your most used

12. REPORTS: Pressing this button gives access to several report options on the touch screen, including

13. SETUP: Pressing this button gives acce ss to sever al setup options on the touch scree n, including the

14. Indicator lights

when interrupt mode is on. If a long print job is in progress and you need to make a copy, use this button to initiate the interrupt mode. Once your copy job is complete press the interrupt button again to resume the original print job.

Note: you can interrupt a print job or printing a report. Y ou cannot interrupt a copy job or printing a fax.

cancel any that are no longer required. It also gi ves y ou the opt ion to view his tory. Refer to “F ax job

view/cancel” on page 97.

illuminated when power save mode is on. If the machine has gone into power save mode as indicated by the touch screen being black and the LED being illuminated, you can return to normal mode by pressing the POWER SAVE button.

operations. For example a fax number you send to every day can be progr ammed in and then allows you to perform that operation at the touch of a button. Refer to “Job Programs” on page 116.

the configuration report and information report. Refer to “Reports and listings” on page 118.

administrator menu, profile options and address books settings.

ALARM: Red LED illuminates when operator attention is required e.g after a paper jam has occurred.

COMM.: Green LED illuminates to show that fax communication is in progress and the MFP is currently sending a facsimile.

MEMORY RECEIVE: Green LED illuminates to show fax communication stored in the MFP memory.

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is English

. If required, this can be changed using the Panel Language Setup utility.

1. To ensure your product contains the latest firmware updates, it is recommended that yo u download the language files from this utility during setup.

MFP overview > 15

ETTING STARTED

ELEASING THE SCANNER LOCKS

Make sure the scanner is in the UNLOCKED position before operating.

CAUTION!

1. Using the key (1) provided, turn the scanner lock to the UNLOCKED position.

2. Repeat step 1 for the second scanner lock.

3. Place key (1) on hook at the rear of the scanner for safe keeping.

4. Fit plug (2) in the scanner lock locations as shown.

5. Switch the MFP on and turn the mirror carriage mode off: (a) After warming up, the "Mirror Carriage mode" screen displays. Touch the

Unlock button on the display screen.

(b) At the prompt, touch Yes to release the mirror carriage.

Getting started > 16

OWER SAVING MODE

If you do not use the MFP for a while, the machine will enter the power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP. Always follow the correct procedure to ensure that no HDD data is lost.

1. Press the Setup button on the control panel.

2. Press the ShutDown button.

3. Press Yes to continue.

4. At the prompt, turn the power switch OFF.

Getting started > 17

NSTALLING DRIVERS AND UTILITIES

Your machine is supplied with the following drivers:

> TWAIN driver (only use when connecting to the MFP via USB) > Printer driver: PCL5c, PCL 6, PostScript3 > Fax driver

NOTE Mac OS X uses the PostScript3 driver only.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

WAIN AND PRINTER DRIVERS

The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your computer via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your computer.

There are two different ways of installing the TWAIN and printer drivers:

1. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

2. Not plugging the printer in yet, but running the Oki driver installer progr am from the DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, the installation is complete.

Plug and play installation

The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install two different drivers; the TWAIN (scanner) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the Printer.

3. Insert the Drivers & Utilities DVD.

If the DVD autoboots, cancel the dialogue. The ‘New Hardware Found' dialogue will display.

Getting started > 18

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install TWAIN driver first

5. Next install the Printer driver

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first. With the fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

Installing the fax driver

This is installed as part of the Oki driver installer wizard.

Getting started > 19

ONFIGURATION TOOL

Installation of the Configuration tool is optional and can be found on the Driver/Utilities DVD under the Utilities folder. Follow the on-screen instructions to complete the Configuration tool installation.

The Configuration tool can discover devices over USB or network connections. This only detects MC851/MC861 devices.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

MFP

The Configuration tool allows you to set up and manage your MFP. Refer to “Pre-

configuration information” on page 29 for detailed instructions.

NOTE Network settings, such as LDAP configuration, cannot be saved to the MFP from the Configuration Tool. For such settings, use the MFP operator panel or MFP web page.

Getting started > 20

CTKEY UTILITY

NOTE The Actkey utility only works via USB connections.

You must have the TWAIN driver installed.

The Actkey utility enables the MFP to receive one key touch commands from a locally connected computer.

Installation of the Actkey utility is optional and can be found on the Driver/Utilities DVD under the Utilities folder.

Information on using the Actkey utility can be found in “Scan to local PC” on page 108.

Setting up the Actkey utility

1. Install the Actkey utility from the DVD:

Set-up will place an “Actkey” icon on your desktop.

2. Double-click this icon to open the Actkey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you wan t t o set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Actkey console.

Getting started > 21

7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Window s XP. The steps may vary if yo u are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel. (b) Double-click Scanners and Cameras. (c) Right-click the MFP icon and click Properties. (d) Select the Events tab. (e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu. (g) Click Apply. (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and

PC-Fax. (i) Click OK to confirm.

Getting started > 22

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper wei ghts and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Color Copy by Mondi.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery

CAUTION!

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Continued use of pre-printed stationery may cause the paper feed performance to degrade over time and paper jams may occur. Clean the paper feed rollers as described on page 138.

Envelopes

CAUTION!

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular “peel and seal” type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP. Window envelopes are not suitable.

Transparencies

CAUTION!

Transparencies should be of the type designed for use in copiers and laser printers. In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels

Labels should be handled by the Multi Purpose tray.

CAUTION!

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Business cards recommended are produced by Oki (Order No. 09002985).

Getting started > 23

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 (Tray 1 and MP Tray) 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive (MP Tray only) 184.2 x 266.7mm A4 210 x 297mm B4 257 x 364mm A3 420 x 297mm Letter 216 x 279mm Legal 13in. (MP Tray only) 216 x 330mm Legal 13.5in. (MP Tray only) 216 x 343mm Legal 14in. (MP Tray only) 216 x 356mm Tabloid 279 x 432mm

Light64-82g/m² Medium83-105g/m² Heavy106-128g/m² Ultra Heavy129-200g/m²

Note: Tray 1 supports up to 120g/m². Tray 2 and 3 supports up to

176g/m². MP Tray supports up to

200g/m².

If you have identical paper stock loaded in another tray (2nd/3rd tray if you have one, or the multi purpose tray) you can have the MFP switch to another tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings (refer to the Printing Guide). When printing from other systems, this function is enabled in the Paper Setup menu (See “Paper Setup” on page 35).

If fitted, tray 2 (or 3) may be removed and replenished while the machine is being fed from tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2 ( or 3) because parts of tray 1 are used to guide paper fed from tray 2 (or 3).

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights up to 200g/m² (Ultra heavy). For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the MFP is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 431.8mm use paper stock up to 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Transparencies should be loaded face up and top edge into the MFP. Do not use the duplex (two-sided printing) function.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 128g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

Getting started > 24

ACE UP STACKER

The face up stacker at the rear of the MFP should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 shee ts of 80g/m² st andard paper, and can handl e stocks up to 200g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 128g/m².

UPLEX UNIT

The duplex unit provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 64-105g/m².

Getting started > 25

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the MFP.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load paper long edge feed (LEF) (for letter headed paper load face down with top edge towards the right of the MFP) (1) up to mark (a).

4. Adjust the rear stopper and paper guides (2) to the size of paper being used.

NOTE For A6 paper, remove the rear stopper and re-install in the A6 position.

Getting started > 26

CAUTION!

IMPORTANT: Set paper size dial (3) to the size and orientation of paper being used (A4 LEF in the example above).

5. If required, set the correct media type in the Paper Setup menu. See “Paper Setup”

on page 35.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. > Close the paper tray gently. > Do not pull the paper tray out during printing (except as described below for the

2nd tray).

NOTE

> If you have two trays and you are printing from the 1st (upper) tray, you

can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd tray, do not pull out the 1st tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear) stacker is closed (the

paper exits from the top of the MFP). Stacking capacity is approximately 250 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear) stacker is open and the

paper support is extended fully. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

> Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 27

ULTI PURPOSE TRAY

1. Open the multi purpose tray.

2. Fold out the paper supports (1).

3. Press gently down on the paper platform (2) to ensure it is latched down.

4. Load the paper and adjust the paper guides (3) to the size of paper being used.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the MFP.

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and the top edge away from the MFP.

> Envelopes should be loaded face up with top edge to the left and short edge into

the MFP. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

5. Press the tray latch button (4) inwards to release the paper platform, so that the paper is lifted and gripped in place.

6. Set the correct paper size for the multi purpose tray in the Paper Setup menu. See

“Paper Setup” on page 35.

Getting started > 28

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

...

To send faxes:

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network. > A SMTP and an optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment. > Windows 2000, Windows XP, Windows Vista, Windows Server 2003, Windows Server

2008, Windows 7, Mac OS X, HTTP or FTP server.

PRE-

CONFIGURATION INFORMATION

ENERAL

Ensure that you have the relevant permission/PIN numbers before commencing. The factory set passwords/PIN are:

Administrator aaaaaa PIN 000000 Network (webpage) user: admin

password: aaaaaa

NOTE The administrator password and PIN should be changed and maintained by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Time zone > Date and time

See “Initial set up” on page 68 for details.

NOTE If you ran the Oki driver installer program from the DVD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility.

Configuring your machine... > 29

ETWORK SET UP

The MFP must also be set up properly on your network to perform scan to e-mai l and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. IP Address Set:

2. IP Address: . . .

3. Subnet mask:. . .

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Explanation:

1. IP Address Set:

Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Manual to Auto, the MFP will automatically reboot the network card.

2. IP Address: The Internet Protocol (IP) address assigned to your machine by your network

administrator.

3. Subnet Mask: The net mask address assigned by your network administrator.

4. Gateway IP: The gateway IP address assigned by your network administrator.

5. SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port: The port number of your SMTP Mail Server.

7. DNS server: The IP address of DNS Server assigned by your network administrator.

8. POP3 Server: The IP address of your POP3 server.

9. POP3 Port The port number of your POP3 Server. Enter the DNS name, or IP and port number of your POP3 server if your mail server

requires POP3 authentication, before sending e-mails from the machine.

NOTE You must also set up the “From” details to allow e-mail sending.

Configuring your machine... > 30

NOTE

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

NTERNET COMMUNICATION FEATURES

Scan to e-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or XPS file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Scan to NetworkPC

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or XPS file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters for T CP/IP, SMTP , and POP3

protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations to send your scanned

document to FTP servers, web, or any personal computers on the network.

Configuring your machine... > 31

For more information on filing protocols refer to “Explanation of filing protocols” on

page 64.

NOTE

1. If the system administrator has chosen DHCP, then the IP address of TCP/ IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

ONFIGURATION

There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP:

1. From the MFP's web page.

2. From the MFP’s Configuration Tool utility.

3. From the MFP control panel.

For illustration purposes only, the configuration options shown are as accessed via the control panel.

...

FROM THE WEB PAGE

Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page displays. For example: http://192.168.1.94

NOTE The Administrative Settings are blocked by a password. Refer to “Pre-

configuration information” on page 29.

Configuring your machine... > 32

...F

ROM THE CONFIGURATION TOOL UTILITY

If you have not already done so, install the MFP Configuration Tool as described in

“Configuration tool” on page 20.

NOTE The Administrative Settings are blocked by a password. Refer to “Pre-

configuration information” on page 29.

...

FROM THE CONTROL PANEL

Press the SETUP button on the control panel.

NOTE The Admin Setup option is blocked by a password. Refer to “Pre-

configuration information” on page 29.

Configuring your machine... > 33

Address Book

FEATURE OPTION DESCRIPTION

E-mail Address Register/Edit Use the on-screen keyboard to

Speed Dial Register/Edit Use the on-screen keyboard to

enter and assign an e-mail address to the list.

Note: max. 500 address entries.

Delete Select an e-mail address to delete

from the list.

Delete and Sort Select an e-mail address to delete

from the list. Note: Listing numbers will shift up

to replace deleted listing.

Insert Select a number. Press Yes to

insert the new e-mail address before this number.

Note: Inserting will change the listing number.

Group Select group number to edit.

Note: max. 32 groups.

enter and assign a speed dial number to the list.

Note: max. 500 speed dial entries.

Delete Select a speed dial number to

delete from the list.

Delete and Sort Select a speed dial number to

Insert Select a number. Press Yes to

Group Select group number to edit.

delete from the list. Note: Listing numbers will shift up

to replace deleted listing.

insert the new speed dial entry before this number.

Note: Inserting will change the listing number.

Note: max. 32 groups.

Configuring your machine... > 34

Paper Setup

FEATURE OPTION DESCRIPTION

Tray n (where n identifies the tray)

Paper Size Cassette Size, Cu stom Sets paper in Tray n. Custom Tray 1:

Width: 105~210~297mm

Length: 148~297~431mm

Tray 2 and 3:

Width: 148~210~297mm

Length: 182~297~431mm

Media Type Tray 1:

Plain, Letter Head, Bond, Recycled, Rough, Glossy

Tray 2 and 3:

Plain, Letter Head, Bond, Recycled, CardStock, Rough, Glossy

Enter paper width and length. Note: Only available if Paper

Size is set to Custom.

Select the type of media loaded in this tray. This will help the MFP to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Note: Copying and fax reception will only occur when the selected tray (or one of the trays when Tr ay Selection is set to “Auto”) is defined as containing Plain or Recycled media type.

Media Weight Tray 1:

Light, Medium, Heavy

Tray 2 and 3:

Light, Medium, Heavy, Ultra Heavy

MP Tray Paper Size A3, A4, A4LEF, A5, A6,

B4, B5, B5LEF, Legal 14, Legal 13.5, Legal 13, Tabloid, Letter, LetterLEF, Executive, Custom, COM-10, DL, C5, C4

Custom Width:

64~210~297mm Length:

105~297~1200mm

Media Type Plain, Letter Head, OHP ,

Labels, Bond, Recycled, Card Stock, Rough, Glossy

Media Weight Light, Medium, Heavy,

Ultra Heavy

Adjusts the MFP for the weight of paper stock loaded in this tray.

Select the size of paper to be fed from the multi purpose tray.

Enter paper width and length. Note that media of up to

1200mm in length can be fed from the multi purpose tray for banner printing.

Select the type of media to be fed from the multi purpose tray so that the MFP can adjust its internal parameters to better accommodate the selected type of media.

Select the media weight to be fed from the multi purpose tray.

Configuring your machine... > 35

FEATURE OPTION DESCRIPTION

Select Tray Fax Tray 1, 2 and 3:

OFF, ON(*), ON

MPTray:

OFF, ON(*), ON

Copy Tray 1:

OFF, ON(*), ON

Tray 2 and 3:

OFF, ON(*), ON MPTray:

OFF, ON(*), ON

Duplex Last Page

Skip Blank Page,

Always Print

Fax: Set tray for received Fax. Tray usage, priority given to

trays set to ON(*), then ON. If tray is set to OFF, it will not be used.

Fax printing will only occur when the selected tray is defined as containing Plain or Recycled media type.

Copy: Set tray for copy jobs. If Tray Selection is set to

“Auto”: Tray usage, priority given to trays set to ON, then ON(*). If tray is set to OFF, it will not be used.

Copying will only occur when the selected tray (or one of the trays when Tr ay Selection is set to “Auto”) is defined as containing Plain or Recycled media type.

When printing odd pages, the Skip Blank Page setting sets the printer to print the last page in Simplex format instead of Duplex.

Configuring your machine... > 36

Store Doc Settings

FEATURE OPTION DESCRIPTION

Store Bulletin Box Doc. Select Bulletin Box Doc.

Up to 20 F Code boxes can be registered. Up to 30 documents

can be stored in one box. Delete Bulletin Box Doc. Select Bulletin Box Doc. to delete. Print F-Code Doc. Select document from list, or

Reserved TX Doc.

select option to print all

documents stored.

Profile

FEATURE OPTION DESCRIPTION

ProfileName User defined Select profile number to register/edit.

Use the on-screen keyboard to enter the required profile name.

Protocol CIFS, FTP, HTTP Select required protocol.

Note: If CIFS is selected, Encode Communication defaults to None.

Target URL User defined Use the on-screen keyboard to enter

Port No. 00001 ~ 00445 ~

65535

PASV Mode OFF, ON Only available when using FTP

User Name User defined Use the on-screen keyboard to enter

Password User defined Use the on-screen keyboard to enter

CIFS character set

UTF-16, ASCII Select character code for CIFS

the required target URL. Use the arrow keys to select the

desired port number. Note: port number is updated

automatically when the protocol type is selected.

protocol.

the required user name.

the required password.

protocol. Only available when using CIFS protocol.

Encode communication

File Name User defined Use the on-screen keyboard to enter

FTP: None, Implicit, Explicit

HTTP: None, HTTPS, STARTTLS

Configuring your machine... > 37

Not available when using CIFS protocol.

an appropriate file name.

FEATURE OPTION DESCRIPTION

Doc. Type Doc. Type:

Text, Text&Photo, Photo

Removal for Background & ShowThrough (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1 , 0, +1, +2, +3Adjust density

Resolution 75dpi, 100dpi,

150dpi, 200dpi, 300dpi, 400dpi,

600dpi

Scan Size Auto, A3, B4, A4, A4

(SEF), B5, B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Allows you to specify the type of images on the document.

Allows you to block out the colour background of the image (assuming document has a colour background) such that the background colour is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and colour.

Lighter: Reduce hue and colour. Allows you to select the appropriate

resolution. Remember the higher the resolution

the bigger the file size! Allows you to select the scan size.

Grayscale OFF, ON Select ON to print in grayscale. FileFormat Color:

PDF, TIFF, JPEG, XPS Mono (Grayscale):

PDF, TIFF, JPEG, XPS Mono (Binary):

PDF, TIFF

Compression Rate

Edge Erase OFF, ON Adjust the width settings using the

Erase Center OFF, ON Adjust the width settings using the

Contrast -3, -2, -1, 0, +1, +2, +3Adjust contrast setting.

Color: High, Medium, Low

Mono (Grayscale): High, Medium, Low

Mono (Binary): High (G4), Medium (G3), Raw

Select the appropriate file format.

Select the appropriate compression level.

arrow buttons. Input range: 05-50mm

arrow buttons. Input range: 01-50mm

High: Enhance brightness Low: Reduce brightness

Configuring your machine... > 38

FEATURE OPTION DESCRIPTION

Hue [R] -3, -2, -1, 0, +1,

+2, +3 [G]

Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red

Saturation [Low] -3, -2, -1, 0,

+1, +2, +3 [High]

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

RGB [R] -3, -2,

Adjust RGB contrast settings.

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Delete Yes, No Select profile number to delete .

Press Yes to confirm or No to cancel.

View Information

FEATURE DESCRIPTION

Print Count Displays the print count from all available trays.

Displays the number of colour and mono A4/letter impressions.

Scan Displays the number of pages scanned from the

flatbed and ADF. Supplies Status Displays consumable status information. System Displays system information:

1. Serial No.

2. Asset No.

3. Lot No.

4. CU Version

5. PU Version

6. SIP Version

7. Scanner Version

8. Total Memory

9. Flash Memory

Network Displays network information:

1. IPv4 address

2. Subnet Mask

3. Gateway Address

a a

4. MAC Address

5. NIC Program Version

6. IPv6 address (Local)

7. IPv6 address (Global)

a. Appears only when the "TCP/IP" setting is "Enable" and the "IP Version"

setting is "IPv4".

b. Appears only when the "TCP/IP" setting is "Enable" and the "IP Version"

setting is "IPv4+IPv6".

Configuring your machine... > 39

Admin Setup

NOTE The Admin Setup option is blocked by a password. Refer to “Pre-

configuration information” on page 29.

FEATURE OPTION DESCRIPTION

Copy Setup Default

Settings

Doc. Type Doc. Type:

Text, Text&Photo, Photo, Extra Fine

Removal for Background & ShowThrough (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Zoom Auto, 100% Specify zoom option. Sort OFF, ON Specify how to output multiple-

Margin OFF, ON Adjust the top and left margin

Allows you to specify the type of images on the document.

Allows you to block out the colour background of the image (assuming document has a colour background) - such that the background colour is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and colour.

Lighter: Reduce hue and colour.

page/multiple-copy jobs.

settings using the arrow buttons. Front & Back input range:

-25~0~+25mm

EdgeErase OFF, ON Adjust the width settings using the

arrow buttons. Input range: 05-50mm

EraseCentr OFF, ON Adjust the width settings using the

DuplexCopy Copy Method:

OFF, 1->2 sides, 2>2 sides, 2->1 side

Doc. Direction: Binding

Right&Left, To p

Mixed Size OFF, ON Allows you to load originals of

arrow buttons. Input range: 01-50mm

Allows you to define simplex or duplex and the binding orientation.

same width but different length in the ADF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

Configuring your machine... > 40

FEATURE OPTION DESCRIPTION

Copy Setup (cont.)

Default Settings (cont.)

Scan Size Auto, A3, B4, A4, A4

(SEF), B5, B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Cont. Scan OFF, ON Allows you to continue scanning

Contrast -3, -2, -1, 0, +1, +2, +3Adjust contrast setting.

Hue [R] -3, -2, -1, 0, +1,

+2, +3 [G]

Saturation [Low] -3, -2, -1, 0,

+1, +2, +3 [High]

RGB [R] -3, -2,

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Allows you to select the scan size.

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

High: Enhance brightness Low: Reduce brightness

Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings.

Fax Setup Default

Settings

Doc. Type Normal, Fine, Ext-

Fine, Photo, Background

Density Lightest, Lighter,

Normal, Darker, Darkest

Scan Size Auto, A3, B4, A4, A4

(SEF), B5 (SEF), A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

Cont. Scan OFF, ON Allows you to continue scanning

TTI OFF, ON ON adds the transmit terminal

MCF Report OFF, ON If enabled, the result of the

Memory Tx OFF, ON This sets the transmission mode to

Allows you to specify the type of images on the document.

Adjust density Darkest: Enhance image

sharpness and colour. Lightest: Reduce hue and colour.

Allows you to select the scan size.

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

identification (TTI) to the header of the transmitted fax.

transmission will be printed out each time.

memory Tx (ON) or real-time Tx (OFF).

Configuring your machine... > 41

FEATURE OPTION DESCRIPTION

Fax Setup (cont.)

F-Code Box Register/Edit Secure Box Secure Box: received data cannot

be printed without entering ID code (for secret documents).

Use the numeric keypad to enter the sub-address and ID code (note enter a 4 digit ID code).

You can also enter a Box Name, Password and specify the hold time for your secure box.

Bulletin Box Bulletin Box: Enable to transmit/

receive documents to/from Bulletin.

You can also enter a Box Name, Sub-address, Password, enable Rx Protect, Auto Print, OverWrite, Erase Tx Doc and specify a four digit ID code.

Delete Select the box number to delete

and press Yes to confirm deletion. If you are deleting a secure box

entry, enter the 4 digit ID code and press Yes to confirm deletion.

Security function

ID check Tx OFF, ON Check and match the last four

digits of the destination fax numbers with those registered in the target. If ON, the MFP will send only when they match.

Auto Print Journal Report

Other Settings

Check broadcast dest.

Confirm Dial OFF, ON When ON, you will be asked to re-

Setting OFF, ON Enable/disable au to print journal

Print time OFF, ON When ON, enter the time using

Redial Tries 00~02~15 Times Set the number of redial attempts. Redial Interval 0~1~5 Min Set the time between redial

OFF, ON Fax number confirmation screen

displays before sending the fax.

enter the destination fax number. The fax will only be sent when the two numbers match.

report.

the arrow keys or keypad. The journal report will be printed

at the specified time every day.

attempts.

Configuring your machine... > 42

FEATURE OPTION DESCRIPTION

Fax Setup (cont.)

Other Settings (cont.)

Block Junk Fax Setting:

OFF, Mode1, Mode2, Mode3

Delete Select a number from the listing

Ring Response 00~02~10 Times Enter the number of rings required

Dialing Pause Duration

High Resolution 400dpi, 600pdi Select the resolution.

00~02~10 Second Enter the pause duration required.

Can prevent unnecessary fax reception.

Mode1: Reject fax from a number not registered in the Address Book.

Mode2: Reject fax from a number registered in the Reject List.

Mode3: Reject fax from a number not registered in the Address Book or registered in the Reject List.

a number in the Reject list. Note: enter the last four digits of

the fax number. Note: only available if Mode2 or

Mode3 Setting selected. Note: max. 50 entries.

and delete.

before receiving an incoming fax.

Rx Reduc. Rate Auto, 100% Sele ct the Rx reduction rate. Reduc. Margin 00~24~85 mm Select the reduction margin. Rotate Tx OFF, ON Enable/disable fax image rotation.

Condition: only available when A4 LEF or Letter LEF selected.

ECM Mode OFF, ON Error correction mode (ECM)

automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise.

PreFix User defined Enter the require dialing prefix (if

you are connected via a PBX then you need to enter a prefix to obtain an outside line connection).

Note: max. 40 digits.

Received Time Stamp

Print Check message

OFF, ON Set to ON if you want the time

stamp printed on incoming faxes.

OFF, ON If enabled, when a transmission

error occurs the error content is reported.

Configuring your machine... > 43

FEATURE OPTION DESCRIPTION

Scanner Setup

Default Settings

Doc. Type Doc. Type:

Text, Text&Photo, Photo

Removal for Background & ShowThrough (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR

Density -3, -2, -1, 0, +1, +2, +3Adjust density

Resolution 75dpi, 100dpi,

150dpi, 200dpi, 300dpi, 400dpi, 600dpi

Scan Size Auto, A3, B4,

A4(LEF), A4, B5(LEF), B5, A5(LEF), A5, Letter(LEF), Letter, Tabloid, Legal 14, H.LTR(LEF)

Allows you to specify the type of images on the document.

Allows you to block out the colour background of the image (assuming document has a colour background) - such that the background colour is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

Darker: Enhance image sharpness and colour.

Lighter: Reduce hue and colour. Allows you to select the

appropriate resolution. Remember the higher the

resolution the bigger the file size! Allows you to select the paper size

to match the document size.

Cont. Scan OFF, ON Allows you to continue scanning

more documents. Allows you to construct a single scan job from multiple individual sheets or originals.

Direction Left Edge, Top Edge Specify the orientation of the

Grayscale OFF, ON Select ON to print in grayscale. FileFormat Color:

PDF, TIFF, JPEG, XPS Mono (Grayscale):

PDF, TIFF, JPEG, XPS Mono (Binary):

PDF, TIFF

ComprsRt Color:

High, Medium, Low Mono (Grayscale):

High, Medium, Low Mono (Binary):

High (G4), Medium (G3), Raw

leading edge of the document in the ADF or on the document glass.

Select the appropriate file format.

Select the appropriate compression level.

Configuring your machine... > 44

FEATURE OPTION DESCRIPTION

Scanner Setup

(cont.)

Default Settings

(cont.)

E-mail Setup

EdgeErase OFF, ON Adjust the width settings using the

arrow buttons. Input range: 05-50mm

EraseCentr OFF, ON Adjust the width settings using the

arrow buttons. Input range: 01-50mm

Contrast -3, -2, -1, 0, +1, +2, +3Adjust contrast setting.

High: Enhance brightness Low: Reduce brightness

Hue [R] -3, -2, -1, 0, +1,

+2, +3 [G]

Saturation [Low] -3, -2, -1, 0,

+1, +2, +3 [High]

RGB [R] -3, -2,

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

File Name User defined Use the on-screen keyboard to

Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red

Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings.

enter a file name. Max. 64 characters.

USB Memory Setup

Template Edit Subject Enter standard e-mail subject text.

Max. 80 characters. You can create up to 5 different e-

mail templates

Edit Body Enter standard e-mail body text.

Max. 256 characters. You can create up to 5 different e-

mail templates

From/Reply To From Enter the e-mail sender addres s.

Max. 80 characters.

Reply to Enter the e-mail reply address (for

error notification).

Check broadcast dest.

File Name User defined Use the on-screen keyboard to

OFF, ON If enabled, an e-mail address

confirmation screen displays before sending the e-mail.

enter a file name. Max. 64 characters. #n:Assigns a consecutive number

as the file name. #d:Assigns a created date and

time (YYMMDDHHMMSS format) as the file name.

Configuring your machine... > 45

FEATURE OPTION DESCRIPTION

Print Setup Print Menu Tray

Configuration

Print Setup Copies:

Paper Feed: Tray n, MPTray

Auto Tray Switch: OFF, ON

Tray Sequenc e: Down, Up, Paper

Feed Tray MP Tray Usage:

When Mismatch, Do

Not Use

Media Check: Disable, Enable

001 - 999 copies

Duplex: OFF, ON

Specifies a feed tray (where n identifies the tray).

Sets the automatic tray switch function.

Specifies selection order priority for automatic tray selection/ automatic tray switch.

When Mismatch: If a paper size or type in a tray is not matched to that of the print data, use paper from this tray instead of the specified tray.

Do Not Use: Makes the MP tray unavailable in auto tray selection/ switching.

Determines whether the machine checks the size of the media loaded matches that required for the document sent to print.

Enter the number of copies of a document to be printed from 1 to

999. Switches the duplex (2 sided)

function OFF/ON.

Binding: Long Edge, Short

Edge Resolution:

600dpi, 600x1200dpi, 600dpi M-LEVEL

Toner Save Mode: OFF, ON

Sets the default binding to LEF or SEF.

Only available when Duplex is ON. Sets the default resolution for

printing (dots per inch). 600x1200dpi uses more memory and requires more time to process, but prints at a higher quality.

Reduces the amount of toner used for imaging. Toner saving gives lighter prints but is more economical.

Configuring your machine... > 46

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Print Setup (cont.)

Mono-Print Speed: Auto Speed, Mono

34PPM, Mixed Speed, Color Speed

Auto Speed: If the first page of a print job is black and white, the machine runs at 30ppm (pages per minute). When a colour page is detected the machine slows down to 26ppm for the rest of the job.

Mono 34PPM: This setting operates in the same way as auto speed, except that the machine runs at 34ppm until a colour page is detected. To achieve this speed the machine requires an additional 10-20 seconds to warm up and 3060 seconds to cool down when switching to 26ppm for colour pages. This setting is therefore most appropriate when the majority of print jobs are entirely black and white.

Mixed Speed: The machine automatically switches between 26ppm for each colour page and 30ppm for each black and white page. When black and white pages are printed, the 3 colour drums are automatically lifted to maximize their working life. This operation imposes a delay each time the machine switches between colour and black and white printing. However , the 30-60 second cool down delay described for Mono 34PPM is avoided by limiting the mono speed to 26ppm. This setting may be preferred for mostly black and white printing with some colour pages, or where most print jobs are entirely colour or entirely black and white.

Color Speed: The machine runs at 26ppm for all print jobs. This setting is most appropriate when the majority of print jobs are in colour.

Orientation: Portrait, Landscape

Lines per Page: 005~064~128 Row

Edit Size: Cassette Size, A3,

A4, A4LEF, A5, A6, B4, B5, B5LEF, Legal 14, Legal 13.5, Legal 13, Tabloid, Letter, LetterLEF, Executive, Custom, COM-10, DL, C5, C4

Configuring your machine... > 47

Selects default page orientation between portrait (tall) and landscape (wide). - (PCL, IBMPPR & EPSON FX only)

Sets the number of lines of text per page when raw text is received from systems other than Windows. The default for A4 portrait is 64, and for Letter is 60. - (PCL only)

Sets the size of the printable page area to match the size of the paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes, refer to “Paper recommendations”

on page 23.

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Print Setup (cont.)

Printer Adjust Manual Timeout:

Width: 064~210~297 mm

Length: 0105~0297~1200

Disable, 30 seconds,

60 seconds

Wait Timeout: Disable, 5, 10, 20,

30, 40 seconds, 50, 60, 90, 120, 150, 180, 210, 240, 270, 300 seconds

Low Toner: Stop, Continue

Jam Recovery: Disable, Enable

Selects the width of the paper defined by the “Custom” settings.

Selects the length of the paper defined by the “Custom” settings.

Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.

Specifies how many seconds the machine will wait for paper to be fed before cancelling the job.

Specifies how many seconds the machine will wait when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Specifies whether the machine should continue printing even after a low toner condition is detected.

Specifies whether the machine should perform jam recovery after a paper jam occurred. If enabled, the printer will attempt to re-print any pages lost due to a paper jam once the jam has been cleared.

Paper Black Setting:

-2, -1, 0, +1, +2

Paper Color Setting:

-2, -1, 0, +1, +2

Trnspr Black Setting:

-2, -1, 0, +1, +2 Trnspr Color Setting:

-2, -1, 0, +1, +2 SMR Setting:

-3, -2, -1, 0, +1, +2, +3

Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Black setting.

Decrease the value if light specks (or streaks) or snow flake like printing results in high density print areas.

Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Color setting.

Decrease the value if light specks (or streaks) or snow flake like printing results in high density print areas.

As for Paper Black Setting above.

As for Paper Color Setting above.

To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency.

Change the setting when print quality is uneven.

Configuring your machine... > 48

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Print Menu (cont.)

Color Menu Density Control Manual, Auto If set to Auto, image density will

Printer Adjust (cont.)

Print Position Adjust

Drum Cleaning OFF, ON Set to produce idling of a drum

Hex Dump OFF, ON Prints out the data received from

BG Setting:

-3, -2, -1, 0, +1, +2, +3

Front X Adjust:

-2.00~0~+2.00 mm Front Y Adjust:

-2.00~0~+2.00 mm Back X Adjust:

-2.00~0~+2.00 mm Back Y Adjust:

-2.00~0~+2.00 mm

To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency.

Change the setting when background is dark.

X adjust: Adjusts the position of the whole printing image perpendicular to the direction of paper movement (i.e. horizontally).

Y adjust: Adjusts the position of the whole printing image parallel to the direction of paper movement (i.e. vertically).

before printing in order to reduce horizontal white lines. This shortens image drum life.

the host PC in hexidecimal code.

be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.

Adjust Density Execute Press Yes to execute or No to

cancel. Selecting this will perform the auto

density set up immediately.

Color Tuning/ Print Pattern

Execute Press Yes to execute or No to

cancel. Selecting this item prints the

colour tuning pattern to help you adjust the colour balance.

Configuring your machine... > 49

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Color Menu (cont.)

Cyan HIGHLIGHT

Cyan MID-TONE -3, -2, -1, 0, +1, +2,

Cyan DARK -3, -2, -1, 0, +1, +2,

Magenta HIGHLIGHT

Magenta MIDTONE

Magenta DARK -3, -2, -1, 0, +1, +2,

Yellow HIGHLIGHT

Yellow MIDTONE

Yellow DARK -3, -2, -1, 0, +1, +2,

Black HIGHLIGHT

Black MID-TONE -3, -2, -1, 0, +1, +2,

-3, -2, -1, 0, +1, +2, +3Adjusts image density for each

-3, -2, -1, 0, +1, +2, +3

colour component (cyan, magenta, yellow and black). Normal setting is 0.

Black DARK -3, -2, -1, 0, +1, +2,

Cyan Darkness -3, -2, -1, 0, +1, +2, +3Adjusts darkness of each colour

(cyan, magenta, yellow and

Magenta Darkness

Yellow Darkness -3, -2, -1, 0, +1, +2,

Black Darkness -3, -2, -1, 0, +1, +2,

Adjust Registration

CYAN Reg Fine Adj

MAGENTA Reg Fine Adj

-3, -2, -1, 0, +1, +2, +3

+3 Execute Press Yes to execute or No to

-3, -2, -1, 0, +1, +2, +3Performs fine adjustment of image

-3, -2, -1, 0, +1, +2, +3

black). Normal setting is 0.

cancel. Performs automatic colour

registration adjustment. Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image.

timing in relation to the black image component.

YELLOW Reg Fine Adj

Ink Simulation OFF, SWOP,

Configuring your machine... > 50

-3, -2, -1, 0, +1, +2, +3

EUROSCALE, JAPAN

Selects from a range of industry standard colour swatches.

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

Color Menu (cont.)

Sys Config Menu

UCR Low, Medium, High Selects the limitation of the toner

layer thickness. If paper curl occurs in dark

printing, selecting Medium or Low sometimes helps reduce curl.

CMY100% Density

CMYK Conversion

Personality Auto Emulation,

Alarm release Manual, Auto When Manual, non-critical

Disable, Enable When enabled, black areas are

OFF, ON Setting to OFF will simplify the

PCL, IBM PPR, EPSON FX, PS3 Emulation

produced using 100% C, M, and Y instead of black. This results in a glossier finish.

conversion process of CMYK data, which will reduce process time.

This setting is ignored when Ink Simulation function is used.

This item selects which industry standard emulation your MFP should use. When set to Auto, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

warnings, such as requests for a different paper size, can be cleared by pressing the RESET button. When set to Auto, they are cleared when the print job resumes.

Auto Continue OFF, ON Determines whether or not the

MFP will automatically recover from a memory overflow condition.

Error Report OFF, ON If ON, the MFP will print error

details when a PostScript emulation error occurs.

PCL Setup Font Source Resident Specifies the location of the PCL

Font No. 100~190 Sets the PCL font number. Font Pitch 0.44~10.00~99.99

CPI

Font Height 4.00~12.00~999.75

Point

Symbol Set PC-8 PCL symbol set. If the font source

default font. Normally this will be internal unless additional fonts are installed in the expansion POM slot or additional fonts have been downloaded to RAM as permanent fonts.

Sets the width of the PCL default font.

Sets the height of the PCL default font.

and number are changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

Configuring your machine... > 51

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

PCL Setup (cont.)

A4 Print Width 78 Column, 80

Column

White Page Skip OFF, ON Selects whether blank pages are

CR Function CR, CR+LF Selects whether a received

LF Function LF, LF+CR Selects whether a received line

Print Margin Normal, 1/5 Inch, 1/

6 Inch

True Black OFF, ON Selects whether black image data

Pen Width Adjust

OFF, ON The thinnest line width in PCL, a 1-

Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

printed or not.

carriage return character (0Dh) also causes a line feed.

feed character (0Ah) also causes a carriage return.

Sets the non-printable page area. Normal is PCL compatible.

is printed using black toner (True Black ON) or 100% CMY. (Valid in PCL emulation mode only.)

dot line, may look broken. ON: when the thinnest line width

is specified, line width is emphasized to look wider.

OFF: the line appears as specified.

IBM PPR Setup

Tray ID# Tray 2:

01~05~59 Tray 3: 01~20~59 MP Tray: 01~04~59

Character Pitch 10 CPI, 12 CPI, 17

CPI, 20 CPI, PROPORTIONAL

Font Condense 12CPI~20CPI,

Character Set SET-1, SET-2 Specifies a character set. Symbol Set IBM 437 Specifies a symbol set. Letter 0 Style Disable, Enable Specifies the style that replaces

Zero Character Normal, Slashed Sets the zero to be slashed or

Line Pitch White Page Skip OFF, ON Selects whether blank pages are

12CPI~12CPI

6 LPI, 8 LPI Specifies the line spacing.

Sets the number to specify Tray 2, Tray 3, and MP Tray for the paper feed destination command in PCL5e emulation.

Specifies character pitch in IBM PPR emulation.

Specifies 12CPI pitch for Condense Mode.

9BH with letter o and 9DH with a zero

unslashed.

printed or not.

Configuring your machine... > 52

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

IBM PPR Setup (cont.)

CR Function CR, CR+LF Selects whether a received

carriage return character (0Dh) also causes a line feed.

LF Function LF, LF+CR Selects whether a received line

feed character (0Ah) also causes a carriage return.

Line Length 80 COLUMN, 136

COLUMN

Form Length 11 Inch, 11.7 Inch,

12 Inch

TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from

Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from

Fit to Letter Disable, Enable Sets the printing mode that can fit

Text Height Same, Diff Sets the height of a character.

Specifies the number of characters per line.

Specifies the length of paper.

the top edge of the paper.

the left hand edge of the paper.

print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height

DIFF: As CPI, character heights vary.

EPSON FX Setup

Cont Paper Mode

Character Pitch 10 CPI, 12 CPI, 17

Character Set SET-1, SET-2 Specifies a character set. Symbol Set IBM 437 Specifies a symbol set. Letter 0 Style Disable, Enable Specifies the style that replaces

Zero Character Normal, Slashed Sets the zero to be slashed or

Line Pitch 6 LPI, 8 LPI Specifies the line spacing. White Page Skip OFF, ON Selects whether blank pages are

CR Function CR, CR+LF Selects whether a received

OFF, ON If you have multiple feed trays

installed in which the media is the same size and type you can enable continuous paper mode. When one tray runs out of paper, the MFP will switch to another tray.

Specifies character pitch in this CPI, 20 CPI, PROPORTIONAL

emulation.

9BH with letter o and 9DH with a

zero

unslashed.

printed or not.

carriage return character (0Dh)

also causes a line feed.

Line Length 80 COLUMN, 136

COLUMN

Configuring your machine... > 53

Specifies the number of characters

per line.

FEATURE OPTION DESCRIPTION

Print Setup (cont.)

EPSON FX Setup (cont.)

Form Length 11 Inch, 11.7 Inch,

12 Inch

TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from

Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from

Fit to Letter Disable, Enable Sets the printing mode that can fit

Text Height Same, Diff Sets the height of a character.

Cont Paper Mode

OFF, ON If you have multiple feed trays

Specifies the length of paper.

the top edge of the paper.

the left hand edge of the paper.

print data, equivalent to 11 inches

(66 lines), in the LETTER-size

printable area.

SAME: Regardless of CPI, same

height

DIFF: As CPI, character heights

vary.

installed in which the media is the

same size and type you can enable

continuous paper mode. When one

tray runs out of paper, the MFP will

switch to another tray.

Configuring your machine... > 54

FEATURE OPTION DESCRIPTION

Network Menu

Network Setup

TCP/IP Disable, Enable Enables or disables this network

protocol.

IP Version IPv4, IPv4 + IPv6,

NetBEUI Disable, Enable Enables or disables this network

NetBIOS over TCP

NetWare Disable, Enable Enables or disables this network

EtherTalk Disable, Enable Enables or disables this network

Frame Type Auto, 802.2, 802.3,

IP Address Set Manual, Auto Specifies whether IP address

IPv6

Disable, Enable Enables or disables this network

ETHERNET II, SNAP

Set up the IP version.

Display condition: TCP/IP protocol

must be enabled.

IPv6 can be set only using Telnet.

protocol.

Display condition: TCP/IP protocol

must be enabled.

protocol.

IP version must be IPv4 or

IPv4+IPv6.

protocol.

Selects the Ethernet MAC layer

frame type.

Display condition: Netware must

be enabled.

allocation is automatic (DHCP) or

manually assigned.

Display condition: TCP/IP protocol

must be enabled.

IP version must be IPv4 or

IPv4+IPv6.

IPv4 address xxx.xxx.xxx.xxx Current assigned IP address.

T o change, enter the address using

the numerical keypad. Press Enter

to register new address.

Display condition: TCP/IP protocol

must be enabled.

IP version must be IPv4 or

IPv4+IPv6.

Configuring your machine... > 55

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Network Setup (cont.)

Subnet Mask xxx.xxx.xxx.xxx Current assigned subnet mask. To

change, proceed as above.

Display condition: TCP/IP protocol

must be enabled.

IP version must be IPv4 or

IPv4+IPv6.

Gateway Address

Web Disable, Enable Enables or disables web config.

Telnet Disable, Enable Enables or disables Telnet config.

FTP Disable, Enable Enables or disables communication

xxx.xxx.xxx.xxx Current assigned gateway

address. To change, proceed as

above.

Display condition: TCP/IP protocol

must be enabled.

IP version must be IPv4 or

IPv4+IPv6.

facility.

Display condition: TCP/IP protocol

must be enabled.

facility.

Display condition: TCP/IP protocol

must be enabled.

via FTP.

Display condition: TCP/IP protocol

must be enabled.

IPSec Disable, Enable Enable via the web page or

Configuration Tool.

SNMP Disable, Enable Enables or disables SNMP of FTP

(TCP/IP or NetWare).

Display condition: TCP/IP protocol

must be enabled.

Network Scale Small, Normal Normal: Can work effectively even

when connected to a HUB that has

a spanning tree feature. However,

printer start up time gets longer

when computers are connected to

two or three small LANs.

Small: Computers can cover from

two or three small LANs to a large

LAN, but it may not work

effectively when it is connected to

a HUB with a spanning tree

feature.

HUB Link Setting

Network PSProtocol

Auto Negotiate, 100BASE-TX FULL, 100BASE-TX HALF, 10BASE-T FULL, 10BASE-T HALF

ASCII, RAW Select PostScript data format for

Sets the hub linking method.

the network port.

Factory Defaults Execute Select Yes to reload the settings

present when the unit was setup

by the manufacturer.

Configuring your machine... > 56

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Mail Server Setup

LDAP Server Setting

SMTP server Set the host name for the SMTP

server.

SMTP Port 00001 ~ 00025 ~

SMTP Encryption

POP3 server Set the IP address or host name

POP3 Port 00001 ~ 00110 ~

POP Encryption None, POP3S,

Authentication method

SMTP User ID User defined Set a user ID for the SMTP server. SMTP password User defined Set a password for the SMTP

POP User ID User defined Set a user ID for the POP3 server. POP password User defined Set a password for the POP3

Server Setting LDAP Se rver:

65535 None, SMTPS,

STARTTLS

65535

STARTTLS

None, SMTP, POP Set the authentication method.

user defined

Port No.: 00001 ~ 00389 ~

65535

Set the port number.

Select encryption method.

for the POP3 server.

Set the port number.

Select encryption method.

server.

Set the host name for the LDAP

server.

Set the port number.

Timeout: 010 ~ 030 ~ 120

Max. Entries: 005 ~ 100

Search Root: Enter the desired root.

Attr Name1:

Name2:

Name3:

givenName

E-mail Address:

mail

Addnl Filter:

Enter the LDAP server timeout in

seconds.

Set the maximum number of

search results from the LDAP

server.

Edit the LDAP search attribute if

required.

Configuring your machine... > 57

FEATURE OPTION DESCRIPTION

Network Menu (cont.)

Management Standby

LDAP Server Setting (cont.)

SecurePrtc SrvSetting

Screen Setup

Authentication Method:

Anonymous, Simple, Digest-MD5, Secure Protocol

User ID:

user defined

Password:

user defined

Encryption None, LDAPS,

STARTTLS

Domain Domain must be registered in the

Copy Screen 1. Doc Type

2. Density

3. Tray

4. Zoom

5. Sort

Fax Screen 1. Speed Dial

2. Doc. Type

3. Density

4. Redial

5. OffHook

Set the authentication method for

LDAP.

Set a user ID for the LDAP server.

Set a password for the LDAP

server.

Set the encryption method.

DNS server.

Default settings listed, these can

be changed if required.

Address Book Tab Settings

Auto Reset Time

Scanner Screen 1. NetworkPC

2. E-mail

3. USB Memory

Default Mode Copy, Fax, Scan,

Fax Do not register, All,

Group01 - Group32, Numeric List, ABC, DEF, GHI, JKL, MNO, PQRS, TUV, WXYZ, Symbol

E-mail Do not register, All,

Group01 - Group32, Numeric List, ABC, DEF, GHI, JKL, MNO, PQRS, TUV, WXYZ, Symbol

Copy screen Reset Time:

01~03~10 minutes Reset After Scan:

OFF, ON

Fax Screen Reset Time:

01~03~10 minutes

Maximum of three destination tabs

can be registered to display on the

standby screen.

Maximum of three destination tabs

can be registered to display on the

standby screen.

Select the required screen reset

interval.

Specify whether or not to reset

once scan job is complete.

Select the required screen reset

interval.

Scanner Screen Reset Time:

01~05~10 minutes Reset After Scan:

OFF, ON

Configuring your machine... > 58

Select the required screen reset

interval.

Specify whether or not to reset

once scan job is complete.

FEATURE OPTION DESCRIPTION

Management (cont.)

Sound Setup

Volume OFF, Low, Middle,

High

Key Touch Volume

Key Touch Tone Fax:

Fax Ringer OFF, O N Select ON to sound the fax ringer

OPCompleteSou ndVolume

OPCompleteSoundCopy Completed:

OFF, Low, Middle, High

High, Mid, Low Copy:

High, Mid, Low Scan:

High, Mid, Low

OFF, Low, Middle, High

OFF, TYPE1, TYPE2, TYPE3

Test Transmission

Completed: OFF, TYPE1, TYPE2, TYPE3

Test

Select volume level.

Select key touch volume level .

Select key touch tone.

when a fax is received.

Select volume level for job

complete acknowledgment.

Select sound option to

acknowledge when a particular job

type is completed.

Press Test to hear sound demo.

Rx Completed: OFF, TYPE1, TYPE2, TYPE3

Test Rx Print Completed:

OFF, TYPE1, TYPE2, TYPE3 Test

E-mail sent Completed: OFF, TYPE1, TYPE2, TYPE3

Test Report Print

Completed: OFF, TYPE1, TYPE2, TYPE3

Test PC Print Completed.:

OFF, TYPE1, TYPE2, TYPE3

Test Flatbed Scan

Completed.: OFF, TYPE1, TYPE2, TYPE3

Test

Paper Jam Alert OFF, ON Select

alert the user in the event of a

paper jam occurring.

Configuring your machine... > 59

ON to sound an alarm to

FEATURE OPTION DESCRIPTION

Management (cont.)

Local Interface

USB Menu USB :

Enable, Disable Soft Reset:

Disable, Enable Speed:

480Mbps, 12Mbps USB PS-Protocol:

ASCII, Raw Offline Receive:

Disable, Enable Serial Number:

Disable, Enable

Parallel Menu Parallel:

Disable, Enable Bi-Direction:

Disable, Enable ECP:

Disable, Enable ACK Width:

Narrow, Medium, Wide

Enable/disable communication

through the USB interface.

Enable/disable the soft reset

command.

Select the interface speed.

Select data format.

Enable/disable offline receive.

Enable/disable Serial Number.

Enable/disable communication

through the parallel interface.

Enable/disable Bi-Direction.

Enable/disable ECP.

Specify acknowledgment width.

System Setup

ACK/BUSY Timing: ACK In Busy, ACK

While Busy I-PRIME:

Disable, 3 Micro Sec, 50 Micro Sec

Parallel PS-Protocol: ASCII, Raw

Offline Receive: Disable, Enable

Access Control PIN, User/Password,

Disable

User Auth. Method

Unit of Measure inch, millimeter Select unit of measure. Date Format mm/dd/yyyy,

Allow all reports to print

Local, LDAP, Secure Protocol

dd/mm/yyyy, yyyy/mm/dd

Disable, Enable Enable/disable report printing.

Specify acknowledgment timing.

Specify I-PRIME setting.

Select data format.

Enable/disable offline receive.

Enable access control to restrict

usage to authorised user only.

Condition for display: Access

Control must be set to User/

Password.

Select desired date format.

Near Life LED Disable, Enable Enable/disable near life LED. Near Life Status Disable, Enable Enable/disable near life status. Address info

lock timeout

Configuring your machine... > 60

01~03~10 minutes Enter time-out duration.

FEATURE OPTION DESCRIPTION

Management (cont.)

System Setup (cont.)

Power Save Power Save

Memory Setup

Flash Memory Setup

HDD Setup Initialize Making changes will automatically

USB Memory interface

enable Power Save

Time Receive Buffer

Size

Reso urce Save Auto, OFF, 0.5MB,

Initialize Making changes will automatically

Disable, Enable Select disable to turn off scan to

USB function.

OFF, ON Enable/disable power save

feature. 5, 15, 30, 60, 240

minutes Auto, 0.5MB, 1MB,

2MB, 4MB, 8MB, 16MB, 32MB

1MB, 2MB, 4MB, 8MB, 16MB, 32MB

Select desired time interval before

machine enters power save mode.

Specify the size of the buffer you

want to use to receive data.

Specify the size of the buffer you

want to use for resource saving.

restart the system. Press Yes to

continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial

Lock must be set to Disable.

restart the system. Press Yes to

continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial

Lock must be set to Disable.

Storage Maint Setup

Encryption Setup

Language Maint Setup

Admin Password

Format Partition PCL, Common, PS Making changes will automatically

restart the system. Press Yes to

continue or No to cancel.

Condition for display:

Storage Maint Setup -> Initial

Lock must be set to Disable.

Check File System

Check All Sectors

HDD Erase Execute Making changes will automatically

Initial Lock Disable, Enable Enable/disable initial lock. Job Limitation Disable, Encrypted

Initialize Making changes will automatically

User defined Enter new password.

Execute Making changes will automatically

restart the system. Press Yes to

continue or No to cancel. Execute Making changes will automatically

restart the system. Press Yes to

continue or No to cancel.

restart the system. Press Yes to

continue or No to cancel.

Enable/disable limitation setting. Job

restart the system. Press Yes to

continue or No to cancel.

Retype your password when

prompted to verify.

Note: password must be six

characters or more.

Configuring your machine... > 61

FEATURE OPTION DESCRIPTION

Management (cont.)

User Install Time Setup user defined Enter the current date and time

Reset Settings

Job Log Clear

Set Daylight Saving

Time Zone user defined Enter your countries time zone in

Comm. Line

Reception Mode

Dial Tone Detection

Execute Continuing will automatically

restart the system. Press Yes to

continue or No to cancel.

Execute Continuing will clear the job logs.

Press Yes to continue or No to

cancel.

using the numerical keypad and

the on-screen arrows.

OFF, ON Enable/disable daylight saving

setting.

relation to GMT, using the

numerical keypad and the on-

screen arrows.

Tone, Pulse Select the appropriate dialling

method for the region you are in.

Fax Ready Mode

Tel/Fax Ready Mode Fax/Tel Ready Mode Ans/Fax Ready Mode Tel Ready Mode

OFF, ON Enable/disable dial tone detection.

Specify the reception mode.

Busy Tone Detection

Monitor Control

TTI Register/ Edit

Standard TTI

TTI Number Use the numeric keypad and on-

TTI calendar type

Super G3 OFF, ON OFF=G3, ON=SuperG3 Mirror

Carriage mode

OFF, ON Enable/disable busy tone

detection.

OFF, Type 1, Type 2 Specify the monitor control

setting.

TTI 1, TTI 2, TTI 3 Register/Edit transmit terminal

TTI 1, TTI 2, TTI 3 Select default TTI from the

yyyy/mm/dd mm/dd/yyyy

dd/mm/yyyy

Yes, No If you need to move your machine

identification (TTI) settings.

registered list.

screen buttons to enter your fax

number.

Specify the TTI calendar date

format.

for any reason enable Mirror

Carriage mode to prevent any

damage to the mirror carriage.

Refer to “Appendix A - Moving and

transporting” on page 175 for full

details.

Erase Privacy Data

Yes, No Continuing will delete all settings

and registered data.

Configuring your machine... > 62

Job Programs Setting

FEATURE OPTION DESCRIPTION

Delete Select the job program number

enter and register a job program. Note: After registering the

process, press the Job Programs button on the control panel to save. Refer to “Job Programs” on

page 116.

you wish to delete from the list.

Shutdown

Key Spee d Fastest, Fast, Normal,

Slow

Edit Title User defined Select the macro number and use

Alter the speed at which each step is performed.

the on-screen keyboard to edit the title.

NOTE This item should always be selected before switching the printer off, to ensure that no hard disk data is lost.

FEATURE OPTION DESCRIPTION

Shutdown Yes, No Select Yes to perform a controlled shutdown of

the MFP, ensuring that all files on the internal hard disk are closed before power is turned off . Only power the MFP off when the display indicates that shutdown is complete.

Note: If you are shutting down the MFP before moving it to another location, refer to

“Appendix A - Moving and transporting” on page 175 for full instructions.

Configuring your machine... > 63

XPLANATION OF FILING PROTOCOLS

FTP

FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the MFP, you need to have the privilege of adding a new directory.

HTTP

HTTP uses RFC 2616[HTTP 1.1] as their protocol, and the default Port is usually 80. If you are not using the HTTP port to save files, you must change the MFP HTTP Port to the port for the Web Server.

Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Therefore, if the HTTP Server does use an anonymous account for authentication when you use this MFP to save files, there is no need for setting any text in the field of Login name and Password for the MFP.

On the other hand, if the HTTP server does not allow an anonymous account for authentication of connection to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the MFP.

Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.

Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory for files saving as “browse” and allow for writing in the Web Server; otherwise the MFP will not be able to write the file into the directory.

If you wish to use the MFP to save files, in addition to making some settings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the MFP will not be able to “write” the scanned file in the file system.

Configuring your machine... > 64

Setting IIS anonymous access:

1. Start Internet service manager in “Control Panel”.

2. Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet.

3. Select Properties.

4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for

“Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is selected in the “Authentication Methods” dialogue box.

Configuring your machine... > 65

5. Click Edit to open “Account for anonymous access”.

NOTE Make sure that the account stored in your computer system, in the “username” file, has sufficient privilege to access the file system.

Setting IIS privileged access:

1. As in “Setting IIS anonymous access”, start “Internet service manager” and select

Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.

2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

NOTE If the file management system on your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous account has the correct privileges. You should make the following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer, and right click to select Properties.

2. Select the Security tab in the File dialogue box, and then Everyone.

3. Select the privileges for Read and Execute, Folder Properties List, Read

and Write.

Configuring your machine... > 66

After that every user has the privilege to manage all files in the directory for saving files.

NOTE

1. For security of the scanned files, “Everyone” should not be allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

2. Please note that HTTP cannot add a server sub-directory from this MFP.

When using Apache as HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transfer-encoding of Chunked. In addition, the Apache will have to be set to accept this MFP. For more information refer to the relevant Apache documentation.

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per the network settings for sharing in MS Windows. Under the User level mode of Windows 2000, use the account and password with the privilege of “write” as the login name and Password for the MFP folder.

Configuring your machine... > 67

ETTING THE FAX FACILITY

NOTE If you ran the Oki driver installer program from the DVD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility.

NITIAL SET UP

The following parameters must be set before using the fax function on your MFP:

> Time zone > Date and time

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced set up” on page 68.).

To set fax parameters:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the admin password and press Enter.

4. From the touch screen, press the User Install button.

5. Select Time Zone and using the on-screen arrows or keypad, set the correct time

differential.

NOTE

00.00 is set to British Summer Time (BST), set the required zone in relation

to BST.

6. If required, press Set Daylight Saving and select ON.

7. Select Time Setup and using the on-screen arrows or keypad, set the correct date

and time.

8. Press Enter to confirm.

9. Press Enter to enable.

NOTE If required, set the dialling method for your region (Pulse or Tone). Refer to

“Comm. Line” on page 62.

If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 70.

DVANCED SET UP

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

Assigning fax numbers to the address book

The machine can hold up to 500 speed dial numbers and 32 group settings in the address book. To add a new number to the address book:

Configuring your machine... > 68

From the Setup screen

To assign a fax destination number to a speed dial entry:

1. Press the Setup button on the control panel to prompt the Setup screen.

2. On the touch screen, press Address Book.

3. Press Speed Dial.

From here you can enter, edit, delete, sort, insert and assign group dial numbers.

4. Press the Register/Edit button.

5. Select the desired speed dial number.

6. Using the numeric keypad, type in the destination fax number and press Enter.

NOTE

> If the destination fax number has an “extension number”, press the

Pause button between numbers. The machine will insert a pause when

dialling.

> If your MFP is connected to a PBX (private branch exchange), you will

need to add a Prefix in order to access to the outside line. Refer to

“Connecting to a PBX” on page 70.

> If you need to change the dialling method for the region, press the Tone

button to change the call parameters for this particular number.

> If you make a mistake while entering the number, press the Clear button

to delete the last digit.

7. If required, select Name and type in the fax number destination name, then press Enter.

8. If required, select Group No then select the group number to assign the fax number to. Press Enter.

NOTE Each group can have a maximum of 500 entries.

9. Press Enter to save the speed dial entry or press Cancel to exit without saving.

10. Press Close (on four screens) to exit the menu.

From the Fax Ready screen

To assign a fax destination number to a speed dial entry:

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. On the Numeric List tab, select the desired speed dial number.

3. At the prompt select Yes to continue and register your destination fax number or

select No to cancel the operation.

Configuring your machine... > 69

4. Using the numeric keypad, enter the destination fax number and press Enter.

NOTE

> If the destination fax number has an “extension number”, press the

Pause button between numbers. The machine will insert a pause when

dialling.

> If your MFP is connected to a PBX (private branch exchange), you will

need to add a Prefix in order to access to the outside line. Refer to

“Connecting to a PBX” on page 70.

> If you need to change the dialling method for the region, press the Tone

button to change the call parameters for this particular number.

> If you make a mistake while entering the number, press the Clear button

to delete the last digit.

5. If required, select Name and type in the fax number destination name, then press Enter.

6. If required, select Group No then select the group number to assign the fax number to. Press Enter.

NOTE Each group can have a maximum of 500 entries.

7. Press Enter to save the speed dial entry or press Cancel to exit without saving.

Deleting an entry from the addres s b oo k

To delete an entry from the address book:

1. Press the Setup button on the control panel to prompt the Setup screen.

2. On the touch screen, press Address Book.

3. Press Speed Dial.

From here you can enter, edit, delete, sort, insert and assign group dial numbers.

4. Press the Delete button. If you wish to delete the entry and s hi f t the remaining entries up to remove the

“deleted entry” then press the Delete and Sort button.

5. Select the desired speed dial number.

6. At the prompt select Yes to confirm you want to delete the entry or select No to

cancel the operation.

7. Press Close (on four screens) to exit the menu.

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a pr efix (access) number is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line. After dialling the prefix digits, the MFP will wait until the outside line is available (secondary dial tone detected) before dialling the rest of the number.

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

Configuring your machine... > 70

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Arrow button and navigate to page 2.

7. From the touch screen, press the PreFix button.

8. Use the on-screen arrow buttons and keypad to enter the required prefix and press Enter.

9. Press Close (on four screens) to store the new setting and exit the menu.

Automatic redial

You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on:

> Line busy > No answer > Communication error

To set auto-redial:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Redial Tries button.

7. Use the on-screen arrow buttons and keypad to enter the required redial attempts (between 0 and 15), then press Enter.

8. From the touch screen, press the Redial Interval button.

9. Use the on-screen arrow buttons and keypad to enter the required redial interval (between 0 and 5 minutes), then press Enter.

10. Press Close (on four screens) to store the new setting and exit the menu.

Reception Mode

You can change the way your MFP handles incoming fax transmissions and telephone calls (if you have a telephone handset connected) depending on your office requirements. Choose from:

> Fax Ready Mode > Tel/Fax Ready Mode > Fax/Tel Ready Mode > Ans/Fax Ready Mode > Tel Ready Mode

To change the reception mode:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the User Install button.

Configuring your machine... > 71

5. From the touch screen, press the Reception Mode button.

6. Select the required reception mode and press Enter.

7. Press Close (on three screens) to store the new setting and exit the menu.

Adding a telephone handset

If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor).

LINE

30mm max.

TEL

50mm max.

You will also need to update the telephone settings to set the ring response:

1. Press the Setup button on the control panel.

2. From the touch screen, press the Admin Setup button.

3. Using the on-screen keyboard, enter the administrator password and press Enter.

4. From the touch screen, press the Fax Setup button.

5. From the touch screen, press the Other Settings button.

6. From the touch screen, press the Ring Response button.

7. Using the arrow keys, select the required response setting (between 0 and 10 times) and press Enter.

8. Press Close (on four screens) to store the new configuration setting and exit the

menu.

NOTE You must also set the reception mode to the appropriate setting. See

“Reception Mode” on page 71.

Configuring your machine... > 72

Fax forward to e-mail

The following steps explain how to forward incoming faxes to one or multip le email addresses. This process assumes that your machine has been properly configured on the network for e-mail functionality.

The ability to forward faxes to e-mail can be configured through the web page or the Configuration Tool. For illustration purposes only, the configuration options shown are as accessed via the web page.

1. Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page displays. For example: http://172.31.42.56

MFP

2. Click Administrator Login.

NOTE The Administrative Settings are blocked by a password. Refer to “Pre-

configuration information” on page 29.

Configuring your machine... > 73

3. Click SKIP.

MFP

4. Click Transmission Settings (1)

5. To create a new Automated Delivery Setting click New (2) on the first avail able

location.

MFP

6. In the Automated Delivery field (3), type a descrip tion such as: Forward faxes.

7. In the Automated Deliver drop down menu (4), select ON.

Configuring your machine... > 74

8. In the Search Field section (5), place a check mark in the box labeled Received Fax.

9. Click Edit in the Deliver To section (6).

MFP

10. Type an e-mail address (7) and click Add (8).

11. The address will display in the Address List (9).

NOTE Multiple addresses can be added. If there is an e-mail address book that has already been configured, addresses can also be pulled from that list by clicking Address Book.

12. Click OK (10).

MFP

13. In the Print drop-down menu, select ON or OFF (11) to determine if received faxes will print.

Configuring your machine... > 75

14. Click Submit (12).

MFP

The new delivery setting displays in the list. With this p articular example, all incoming faxes will now be automatically forwarded to the e-mail address that was added to the Address List and they will not print.

Configuring your machine... > 76

CCESS CONTROL

If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is:

> PIN; you will need to provide a valid PIN (personal identification number). > User/Password; you will need to provide a valid user ID and password.

After using it, you will be expected to log out, leaving the scanner unit in access control mode, unable to be used by unauthorised users.

OGGING IN

1. If the PIN screen is displayed on the touch screen, press the PIN No. field and use the numeric keys to enter your PIN, then press Enter. Press the Log in button.

NOTE If you logged in using the Admin ID (default is 000000), you will also need to enter the Admin Password. Using the on-screen keyboard, enter the password and press Enter to confirm.

If the User/Password screen is displayed on the touch screen, press the User Name field and use the on-screen keyboard to enter your user name. Press Enter to confirm. Press the Password field and use the on-screen keyboard to enter your password. Press Enter to confirm. Press the Log in button to continue.

2. The machine now being available to use.

OGGING OUT

When you have finished using the machine, select Others > Logout to return to the access control screen.

Access control > 77

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

NOTE If an access control screen is displayed on the touch screen panel, enter your login details to display the default Copy screen. Refer to “Access control” on

page 77 for details.

The following sections describe how to copy, fax, and scan your documents. For full details of how to use your machine and any optional accessories to print jobs

efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide. For full details of how to access and use the security features, please refer to the Security

Guide.

OADING DOCUMENT(S

This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF or enable the continue scan feature and set your documents on the glass (refer to

“Continuous scan mode” on page 116 for details).

The ADF can handle up to 50 sheets of A4 paper or 25 sheets of A3 paper, of weight 42 - 128 g/m2 at one time. The ADF can handle media up to 900mm in length (operator assistance required).

)

If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

LACING DOCUMENT(S) IN THE

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. > Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

ADF

Operation > 78

2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

3. Adjust the Paper Guides (1) to centre the document in the ADF.

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass and ali gn it to the upper -

left corner.

3. Close the document cover.

Operation > 79

OPYING

NOTE Copying will only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to

“Paper Setup” on page 35.

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy button (1) on the control panel to prompt the Copy Ready screen.

NOTE Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy your document(s) in colour.

NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation.

Increasing copy count

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. If required, press the Copy button on the control panel to prompt the Copy Ready screen.

2. Enter number of copies required using the numeric keypad. The touch screen display will confirm the copy count selected.

Operation > 80

DVANCED OPERATION

Using the options available on the touch screen, you can alter the scan output to suit your needs:

NO. FEATURE OPTION DESCRIPTION

1Others N-in-1 OFF

2-in-1 4-in-1 8-in-1

Repeat OFF

x2 x4 x8

Book Copy OFF, Left, Right Allows you to select how boo k copies are

Margin OFF, ON Allows you to change the document top

Allows you to print multiple pages of the document to a single sheet of paper.

2-n-1 layout orientation and image order is fixed. If you specify 4-in-1 or 8-in-1 you can specify horizontal or vertical orientation. If you specify 2-in-1, 4-in-1 or 8-in-1, set your original documents on the ADF, alternatively enable Cont. Scan mode and use the document glass (see

“Continuous scan mode” on page 116).

Allows you to print multiple images of an original document on a single sheet.

printed, whether the left hand page or right hand page is printed first. If enabled, set your original document on the glass.

Note: when book copy is enabled, ensure that “Zoom” is set to Auto (see

page 84).

and left margin areas. Input range: -25 to +25mm.

EdgeErase OFF, ON Allows you to block out the peripheral

areas of the document where spurious shadows and borders may arise when copying with the document cover open (such as with books and magazines) or for other purposes.

Input range: 5 to 50mm.

Operation > 81

NO. FEATURE OPTION DESCRIPTION

1Others

(cont.)

EraseCentr OFF, ON Allows you to block out a centred

DuplexCopy Copy method: Off,

1->2 side, 2->2 sides, 2->1 side

Doc. Direction: Binding

Right&Left, To p

Mixed Size OFF, ON Allows you to load originals of same

Scan Size Auto, A3, B4, A4,

A4 (SEF), B5, B5 (SEF), A5, A5 (SEF), Letter, Letter (SEF), Tabloid, Legal 14, H.LTR

rectangular area of the document where spurious shadows and borders may arise when copying bound originals (books, magazines) with the centre spread layout.

Input range: 1 to 50mm. Select the copy method.

If duplex copying is specified, select the required binding method.

width but different length in the ADF. The following document sizes can be set

concurrently; A3 and A4 LEF, B4 and B5 LEF, A4SEF and A5 LEF.

When enabled, the tray setting is automatic, you cannot specify a tray manually.

Allows you to select the document size.

Cont. Scan OFF, ON Allows you to continue scanning more

Contrast -3, -2, -1, 0, +1,

+2, +3

Hue [R] -3, -2, -1, 0,

+1, +2, +3 [G]

Operation > 82

documents. Allows you to construct a single scan job from multiple individual sheets or originals.

Contrast setting High: Enhance brightness Low: Reduce brightness

Red / green balance adjustment. [R]: Enhance red. [G]: Enhance green.

NO. FEATURE OPTION DESCRIPTION

1Others

(cont.)

2 Doc. Type Doc. Type Text, Text&Photo,

Saturation -3, -2, -1, 0, +1,

RGB [R] -3, -2,

Logout If access control is enabled, logout once

Removal for Background & ShowThrough (sTHR)

+2, +3

-1, 0, +1, +2, +3 [G] -3, -2,

-1, 0, +1, +2, +3 [B] -3, -2,

-1, 0, +1, +2, +3

Photo, Extra Fine Auto, OFF, 1(Low),

2, 3, 4, 5(High), sTHR

Saturation setting High: Enhance image sharpness Low: Reduce hue

Adjust RGB contrast settings.

you are finished to avoid any unauthorised access.

Allows you to specify the type of images on the document.

Allows you to block out the colour background of the image (assuming document has a colour background) such that the background colour is not printed.

Use Show-Through when copying documents that are printed on both sides (for example newspaper). This function removes the reverse image and characters.

3 Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Darker: Keep colour intensity and darker image.

Lighter: Reduce colour intensity and gives lighter image.

4Tray Auto,

MPT, Tray 1

Operation > 83

Allows you to define the paper tray for printing.

Auto - Allows for automatic tray selection based on the document image size and/ or scaling setting defined.

NO. FEATURE OPTION DESCRIPTION

5 Zoom Auto, 100%,

Fit Enlarge, 141%

A4->A3, B5->B4 122%

A4->B4, A5->B5 115%

B4->A3, B5->A4

Reduce 86%

A3->B4, A4->B5 81%

B4->A4, B5->A5 70%

A3->A4, B4->B5

6Sort OFF, ON ON prints 1 entire copy/set of the

Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by pressing the + and - buttons.

multiple copy document at a time (e.g. pages 1,2,3,1,2,3,1,2,3,…) OFF batch prints the multiple copy document page by page (e.g. pages 1,1,1,2,2,2,3,3,3,…)

Operation > 84

AXING

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button (1) on the control panel to prompt the Fax Ready screen.

3. Enter the destination fax number by either:

> typing in the number using the numeric keypad > selecting the number from the speed dial list. Refer to “Assigning fax numbers to

the address book” on page 68 for details.

> pressing the Others button on the touch screen, then pressing Group Tx and

selecting from the group list

4. Using the touch screen (2), set your send properties as required. Refer to “Advanced

operation” on page 86 for details.

5. Press the Mono button (3) to start sending your document(s).

NOTE If you wish to cancel faxing, press Stop (4) to abort the operation.

Fax transmissions are sent in black and white only.

Operation > 85

DVANCED OPERATION

Using the options available on the touch screen, you can alter the fax output to suit your needs:

NO. FEATURE OPTION DESCRIPTION

1Others Duplex ScanOFF, Right&Left,

Top

Scan Size Auto, A3, B4, A4,

A4 (LEF), B5 (LEF), A5 (LEF), Letter, Letter (LEF), Tabloid, Legal 14, H.LTR(LEF)

Group Tx 01 - 32 Select the required group dial number.

Cont. Scan OFF, ON Select ON to continue scanning further

TTI OFF, ON Prints TTI information on the header of

TTI Select user defined Select the user defined TTI header.

MCF Report OFF, ON Select ON to print a fax confirmation

Delayed Tx user defined Delayed transmission allows you to fax

Select the bound originals binding position.

Allows you to select the paper size to match the document size.

Use the on-screen arrows to scrolled to the next page.

pages. Allows you to construct a single scan job from multiple individual sheets or originals. Refer to “Continuous scan

mode” on page 116 for details.

the transmitted fax.

Note: TTI must be ON.

after transmission.

documents at a specific date and time. Up to one hundred transmission times

can be scheduled up to one month in advance.

Polling OFF, ON Polling is a process in which documents

are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing.

This mode will allow you to retrieve documents from a remote fax machine.

Operation > 86

NO. FEATURE OPTION DESCRIPTION

1Others

(cont.)

FPolling OFF, ON To turn ON, use the numeric keypad to

enter the sub-address of the remote machine.

If required, use the numeric keypad to enter the password of the remote machine.

F-Code Tx OFF, ON F Code transmission is a function to

Memory Tx OFF, ON Select OFF to enable real time

Dialling Options

user defined Use the numeric keypad to enter the fax

communicate using sub addresses or passwords in accordance with the standard of ITU-T. by creating and registering F Code boxes you can execute confidential communication and notice board communication.

Use the numeric keypad to enter the sub-address.

If required, use the numeric keypad to enter the password of the remote machine.

Note: up to 20 F code boxes can be registered, Up to 30 documents can be stored in one box.

Note: Polling and FPolling must be OFF.

transmission, i.e. fax transmission synchronisation with scanning.

number. Allows you to add a prefix, pause, tone, etc., for example if you are dialling an “extension” number, add a pause between destination number and the extension number.

Press the Regist button to assign a fax number to the speed dial list.

Auto Rx OFF, ON Your MFP is set to receive faxes

automatically, if you wish to change this to manual receive select OFF.

Logout If access control is enabled, logout once

you are finished to avoid any unauthorised access.

Operation > 87

NO. FEATURE OPTION DESCRIPTION

2 Speed dial 001 - 500 Enter the requir ed speed dial number

using the numeric keypad or the onscreen arrows. Input range 001-500.

Refer to “Assigning fax numbers to the

address book” on page 68 for details on

how to assign a fax destination to a speed dial number.

3Doc. TypeNormal, Fine, Ext-Fine, Photo,

Background

4 Density Light est, Lighter, Normal, Darker,

Darkest

5 Redial Displays list of previously dialled

Allows you to specify the type of images on the document.

Adjust density Dark: Keep colour intensity and darker

image. Light: Reduce colour intensity and gives

lighter image.

numbers. Select required number from the list then press the Start button to manually redial.

Operation > 88

NO. FEATURE OPTION DESCRIPTION

6 OffHook OffHook, OnHook Press to toggle to OnHook and use a

telephone handset (if connected).

Others Doc Type. Selection options as above.

Density TTI TTI Select MCF Report PreFix Add dialling prefix to speed dial number. Flash Add if required to access outside lines.

Speed Dial 001 - 500 Enter the required speed dial number

using the numeric keypad or the onscreen arrows.

Volume OFF, L ow, Middle,

High

Tone Change dialling method for the region.

Alter the volume setting.

Manual feed

If you wish to send multiple sets of documents from the ADF or flatbed, enable the “continuous scan” feature. Refer to “Continuous scan mode” on page 116 for full details.

Operation > 89

Broadcasting

This function allows you to send a fax to multiple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 530 destinations at one time.

NOTE Up to 30 addresses can be entered using the numeric keys.

NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially. In the case of polling, it is executed preferentially when there is only one address specified.

F Code communication

F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication.

NOTE

> Up to 20 F code boxes can be registered. > Up to 30 documents can be stored in one box.

Sub address, password and ID code

> A sub address is a number to distinguish various F code boxes that are set in the

memory.

> A password is a key to prevent wrongful sending and receiving. > An ID code is a key to access a secure box.

By using a sub address and password, the following functions can be used:

> F Code Secure Communication

When an F code secure box is set in the recipient machine, by specifying the sub address and password (if necessary) of its box, secure communication can be executed.

On the receiving side of the secure communication, unless the specified ID code is entered, a received document cannot be printed, therefore, this function is useful when sending a document that needs a security protection. Refer to

> “Transmission using a sub address (F code transmission)” on page 94. > “Printing stored documents” on page 96.

> F Code Bulletin Box Communication

When the F code bulletin box is set in the recipient machine, by specifying the sub address of its notice board, a document can be sent to the bulletin box or a document stored in the bulletin box can be taken out (polling). (A password can be specified, if necessary.) Refer to:

> “Transmission using a sub address (F code transmission)” on page 94. > “Receiving using a sub address (F code polling)” on page 95. > “Storing documents to the notice board” on page 95.

Operation > 90

Registering an F code box

To use F code communication, register an F code box. Register a sub address and password in each F code box.

NOTE Make sure to register a sub address. Register a password, if necessary.

When a secret number is set, only the specific person can operate the F code box.

1. Press the SETUP button on the control panel.

2. Press Admin Setup.

3. Enter an administrator's password and press Enter.

4. Press Fax Setup.

5. Press F-Code Box.

6. Press Register/Edit.

7. Select the box number you want to register.

8. Select a type of F code box:

> Secure Box - refer to “Registering an F code secure box” on page 91. > Bulletin Box - refer to “Registering an F code Bulletin box” on page 92.

Registering an F code secure box

1. Press Secure Box.

(a) Enter a sub address using the numeric keypad. (b) Press Enter.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

2. Register an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

3. Press Enter.

4. Enter a box name:

(a) Press Box name. (b) Enter a box name using the on-screen keyboard. (c) Press Enter.

NOTE Up to 16 characters can be registered.

Operation > 91

5. If required, enter a password: (a) Press Password. (b) Using the numeric keypad enter a password. (c) Press Enter.

NOTE

> Up to 20 digits of numbers, * and # can be used for a password. > Registering a password is optional. > The same password can be registered in other boxes.

6. If required, specify a retention period: (a) Press Hold Time. (b) Using the on-screen arrows or numeric keypad enter the number of days. (c) Press Enter.

NOTE Retain period input range is between 0 and 31 days). When 0 is set, documents are retained for an indefinite period.

Registering an F code Bulletin box

1. Press Bulletin Box.

(a) Enter a sub address using the numeric keypad. (b) Press Enter.

NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.

If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit.

2. Enter a box name: (a) Press Box name. (b) Enter a box name using the on-screen keyboard. (c) Press Enter.

NOTE Up to 16 characters can be registered.

3. If required, enter a password: (a) Press Password. (b) Using the numeric keypad enter a password. (c) Press Enter.

NOTE

> Up to 20 digits of numbers, * and # can be used for a password. > Registering a password is optional. > The same password can be registered in other boxes.

Operation > 92

4. If required, enable receive protect: (a) Press Rx Protect. (b) Press ON. (c) Press Enter.

NOTE When Rx Protect is set to ON, only polling transmission is available.

When Rx Protect is set to ON, Auto Print and OverWrite features are disabled.

5. If required, enable concurrent print: (a) Press Auto Print. (b) Press ON. (c) Press Enter.

NOTE When Auto Print is set to ON, a document received in the notice board is printed.

6. If required, enable overwrite permission: (a) Press OverWrite. (b) Press ON. (c) Press Enter.

NOTE When OverWrite is set to ON, the previous-stored document is overwritten by the received document.

7. If required, enable deletion of document after sending: (a) Press Erase Tx Doc. (b) Press ON. (c) Press Enter.

NOTE When Erase Tx doc is set to ON, the document is deleted after a polling transmission.

8. If required, register an ID Code: (a) Press I.D.Code. (b) Enter an ID Code number (4 digits) using the numeric keypad.

NOTE The ID code is not displayed, write it down and keep it safe!

Operation > 93

Deleting an F code box

NOTE You cannot delete an F code box in which documents are stored, it must be empty.

1. Press the SETUP button on the control panel.

2. Press Admin Setup.

3. Enter an administrator's password and press Enter.

4. Press Fax Setup.

5. Press F-Code Box.

6. Press Delete.

7. Select the F code box you want to delete.

8. If an ID Code is required, enter the number (4 digits) using the numeric keypad.

9. Press Yes to confirm deletion or No to cancel.

Transmission using a sub address (F code transmission)

By entering a sub address and password, F code secure transmission, F code bulletin transmission and F code polling transmission can be performed.

NOTE Before operating, ensure you have the necessary sub address and password to hand.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Press Others.

4. Press F-Code Tx.

5. Using the numeric keypad, enter the sub address that is registered in the recipient

machine.

6. Press Enter.

7. Using the numeric keypad, type in the password and press Enter.

NOTE If there is no password specified, leave blank and press Enter.

8. Press Close to return to the standby screen.

9. Enter the fax number of the recipient machine and press the Mono Start button.

NOTE The numeric keypad, speed dial, address list and group can be used for entering numbers.

Operation > 94

Receiving using a sub address (F code polling)

By entering a sub address and password, a document stored in the bulletin box of a recipient machine can be taken out (polling).

NOTE Before operating, ensure you have the necessary sub address and password to hand.

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. Press Others.

3. Press FPolling.

4. Using the numeric keypad, enter the sub address of the notice board.

5. Press Enter.

6. Using the numeric keypad, type in the password and press Enter.

NOTE If there is no password specified, leave blank and press Enter.

7. Press Close to return to the standby screen.

8. Enter the fax number of the recipient machine and press the Mono Start button.

NOTE The numeric keypad, speed dial, address list and group can be used for entering numbers.

Storing documents to the notice board

NOTE Up to 30 documents can be stored in one box.

Before operating, ensure you have registered the bulletin box in the F-Code box.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the SETUP button on the control panel.

3. Press Store Doc Setting.

4. Press Store.

5. Press Bulletin Box Doc.

6. Select the F code box in which to store the document.

7. If an ID code is set, enter the number (4 digits) using the numeric keypad.

8. Select a method of storing documents:

> Over Write: replace a document in the box. > Add: add a new document to the box.

9. Press Yes to continue or No to cancel.

NOTE If 30 documents have been already stored, the message “Cannot store fax job.” is displayed.

Operation > 95

Printing stored documents

Print secure received documents, documents received in the bulletin box and documents stored in the bulletin box.

NOTE When a document is received into an F code box, the F code receiving notice is printed.

Check the F code box number and print the stored document.

1. Press the SETUP button on the control panel.

2. Press Store Doc Setting.

3. Press Print.

4. Press F-Code Doc..

5. Select the F code box storing the document you want to print.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad.

7. Select the file number of the document you want to print.

NOTE When All stored documents is selected, all documents stored in the F code box are printed.

In the case of secure receiving, skip this step.

8. Press Yes to continue or No to cancel. The document that is stored or received is printed.

NOTE Secure received documents are automatically deleted after printing.

Documents that are received or stored in the bulletin box are not deleted after printing.

Deleting stored documents

1. Press the SETUP button on the control panel.

2. Press Store Doc Setting.

3. Press Delete.

4. Press Bulletin Box Doc.

5. Select the F code box storing the document you want to delete.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad.

7. Select the file number of the document you want to delete.

NOTE When All stored documents is selected, all documents stored in the F code box are deleted.

8. Press Yes to continue or No to cancel.

Operation > 96

Fax job view/cancel

If you no longer require a stored fax job, you can cancel and remov e it from your MFP’s memory.

1. Press the FAX JOB VIEW/CANCEL button on the control panel to prompt the Review commands screen.

2. Press the View reserved T button to display the list of fax jobs.

3. Select the fax job you wish to delete.

4. At the prompt, press Yes to confirm the deletion or press No to cancel the operation

and return to the list of fax jobs.

Fax job reports and listings

Refer to “Reports and listings” on page 118.

FAX R

ECEIVING

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive refer to “Auto Rx” on page 87 for details.

Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception

Mode” on page 62.

NOTE

> If the MFP is actively sending or receiving a fax, then any incoming faxes

will be rejected.

> Fax printing will only occur when the selected tray (or one of the trays

when Tray Selection is set to “Auto”) is defined as containing Plain or Recycled media type. Refer to “Paper Setup” on page 35.

ENDING A FAX FROM YOUR

NOTE You must have the fax driver installed on your PC. Download the latest fax driver from the support website.

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

Operation > 97

3. Press the Preferences button to display the fax driver window.

4. On the Setup tab:

(a) Select the appropriate media size from the drop-down menu. (b) Set the resolution quality to Fine, Normal or Fast. (c) Set the orientation to Portrait or Landscape.

5. On the Cover Sheet tab: (a) Set the cover sheet usage settings as appropriate. (b) Select a cover sheet format.

6. On the Sender tab: (a) Enter your name. (b) Enter your fax number. (c) Enter comments if required. (d) If required select the Add an outside call number checkbox and enter the

Outside call number as appropriate.

Operation > 98

7. On the Recipient tab:

(a) Click the Recipient... button. (b) Select a fax number from the Phone book panel on the right hand side. Refer

to “Adding fax numbers to the phone book” on page 99. (c) Press the Add button to add this number to the recipient list. (d) Repeat (b) and (c) as required to create the recipient list. (e) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the Delete button. (f) Once you have completed your list, press the OK button to close the Select

Recipients window.

8. Press the OK button to close the fax driver window.

9. Press OK to start sending your fax.

Adding fax numbers to the phone book

To add a fax destination number to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

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3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (FAX number).

6. Type in the fax number destination Name.

7. Type in the required FAX number.

8. If required, type in a Comment.

9. Press the OK button to save.

Adding new groups to the phone book

To add a new group to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (Group).

6. Type in the Group name.

7. If required, type in a Comment.

Operation > 100

Oki MC851dn User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual