Oki MC851dn User Guide

MC851/MC861

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the inform a t ion in i t. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

07118601 Iss.01 Copyright © 2011 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company Ltd. Oki Printing Solutions is a tr a d emark of Oki Data Corporation. Muratec, the Muratec logo and all Muratec product names contained herein are trademarks

of Murata Machinery, Ltd. Energy Star is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD), 1999/5/EC (R&TTE) and 2009/125/EC (ErP) as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment and Energy Related Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 USB 5 Parallel 1.8 LAN 15 Tel 1.5

CORE SHIELD

✘✘

✔ ✘

✘✘

Modular 15

✘✘

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as Oki Printing Solutions) Blays House

Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Rear view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Releasing the scanner locks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Fax driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Actkey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Fax set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

...From the configuration tool utility. . . . . . . . . . . . . . . . . . . . . . . . . . .33

...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Explanation of filing protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Initial set up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Contents > 4

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Loading document(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . .101

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Scan to local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Scan to remote PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Functions common to copy, fax and scan operations . . . . . . . . . . . . . . . .116

Continuous scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Job Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Reports and listings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Image drum replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Transfer belt replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the unit casing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

...the touch screen display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

...the paper feed rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Installing upgrades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Memory upgrade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Additional paper trays and storage cabinet. . . . . . . . . . . . . . . . . . . . . . .143

Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 50

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

In the ADF.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

In the printer.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .158

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .159

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Information and error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174

Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . .175

Contents > 5

Moving your mfp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Transporting your mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Printing Guide: helps you become familiar with the many features of the driver

software supplied with your product.

> Barcode Printing Guide: helps you become familiar with your product’s built in

barcode printing feature.

> Security Guide: helps you become familiar with your product’s security features. > Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp s ervers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> Compact A3 desktop footprint. > Easy to use touch screen on scanner unit. > Multi-tasking to allow scanning one job while printing another to ensure greater

productivity.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy. > Up to 600 x 600dpi (dots per inch) copy resolution. > Actkey utility - enables the MFP to receive one key touch commands from a locally

connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail on-screen button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to Network PC - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with FT P (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need f or the mail server to handle large attachments.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing fast and easy. > Advanced fax transmission and reception, includi ng delayed transmissions, sending

to multiple locations, confidential transmission and recep tion, and polling.

> Address Book/Profiles Managing - This provides a convenient way to manage all the

e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 500 e-mail addresses, 500 fax numbers and 50 filing destinations to manage your document.

> ProQ2400 multi-level technology produces subtler tones and smoother gr adations of

colour to lend photographic quality to your documents.

> 1200 x 600dpi (dots per inch) and ProQ2400 print resolution for high quality image

production showing the finest detail.

> Single Pass Colour Digital LED technology for high speed processing of your printed

pages.

> Internal hard disk drive for storage of overla ys, macros and downloadable fonts, and

automatic collation of multiple copies of multi page documents.

> Automatic two-sided (duple x) pri nting for economical use of paper and compact

printing of larger documents.

Introduction > 10

> Profile Assistant utility allows you to download ICC profiles to the hard disk. > Photo Enhance mode to improve printouts of photographic images (Windows PCL

driver only).

> High speed USB 2.0 interface. > Template Manager utility for Windows enables the design and print of business

cards, banners, labels with ease.

> “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

The following optional features are available:

> Additional memory, to allow printing of more complex pages. > Additional paper tray(s) and storage cabinet for loading more media to minimise

operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media; choose from two configurations:

> One additional paper tray and tall storage cabinet assembly for loading a further

530 sheets.

> Two additional paper trays and a short storage cabinet assembly for loading a

further 1060 sheets.

Introduction > 11

MFP

OVERVIEW

RONT VIEW

REF. DESCRIPTION

1. Output stacker, face down Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Top cover release button Press to open.

3. Multi purpose tray release handles Pull to open.

4. Multi purpose feeder (shown closed) Used for feeding heavier paper stocks, envelopes and other special media. Also for manual

feeding of single sheets when required. Holds up to 100 sheets of 80g/m² paper.

5. Paper tray Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

6. Paper size dial Set to paper size loaded in tray.

7. Scanner locks Unlock scanner before using.

8. Automatic Document Feeder (ADF) cover release button Lift to open.

9. ADF unit

10. ADF paper tray Holds up to 50 sheets of A4 size paper or 25 sheets of A3 size paper.

11. Document cover

12. Control panel With touch screen display, status LEDs and operator buttons.

13. Scanner release lever Pull the release lever towards you until you hear a click, then gently raise the scanner.

MFP overview > 12

EAR VIEW

22 21

20 19

REF. DESCRIPTION

14. Access panel Allows access to the hard disk drive (HDD) and to install optional memory.

15. ON/OFF power switch Refer to “Switching off” on page 17 for details. Always follow the correct procedure to ensure

that no HDD data is lost.

16. AC power socket

17. Parallel connector

18. USB connector (type A)

19. Test switch

20. Network connection

21. Status LEDs

22. USB connection (type B)

23. Duplex unit Provides automatic two-sided printing.

24. Rear, face up stacker This is mainly used for heavy print media. When used in conjunction with the multi purpose

feed tray, the paper path through the MFP is essentially straight. This av oids bending the paper around curves in the paper path and enables feeding of up to 200g/m² media. Holds up to 100 sheets of 80g/m² paper.

25. Line connection Socket for connecting the machine to the telephone line.

Tel connection

Socket for connecting a telephone handset (if required).

MFP overview > 13

ONTROL PANEL

REF. DESCRIPTION

1. Touch screen display Enables you to make selections associated with the copying, faxing and scanning functions by

touching the screen to press selected buttons. Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen as this may

impair the display.

121314 11 102 1

54 6 7

2. Contrast Dial Allows you to adjust the screen contrast as required.

3. Main function buttons COPY: Pressing this button selects copy mode on the touch screen. This allows you to control the

copying process whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the copies are automatically printed in the printer unit.

FAX: Pressing this button selects fax send mode on the touch screen. This allows you to control the process whereby a document is scanned and then the scanned data is sent as a fax.

SCAN: Pressing this button gives access to several send modes on the touch screen. These allow you to select and control the process whereby a document is scanned and the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode on the touch screen. This allows you to select and print out a stored job or an encrypted print job. It also allows you to print out a job list of all recent prints, or switch the machine to an “offline” state.

4. RESET button Pressing this button returns all settings of a selected function to their default values, but does not

stop any jobs that are already in progress.

5. HELP button Pressing this button when the green LED is flashing, displays help information on the touch screen.

6. Keypad Use the numeric buttons to enter, for example, number of copies or a fax number. The * and #

buttons are used to navigate menus in touch-tone systems s uch as voice mail (if you have a telephone handset connected), or in vertical service codes.

7. STOP/START buttons

STOP: Pressing this button stops the copying or scanning process. START:

> MONO - Pressing this button starts the copying, faxing or scanning process in black & white. > COLOR - Pressing this button starts the copying or scanning process in colour.

Green LED illuminates when copying/scanning is possible, if the LED in unlit then that function is not possible, e.g only the Mono button LED illuminates when faxing (colour faxing is not possible).

MFP overview > 14

REF. DESCRIPTION

121314 11 102 1

54 6 7

8. INTERRUPT: Pressing this button switches the interrupt mode on or off, its LED being illuminated

9. FAX JOB VIEW/CANCEL: Pressing this button allows you to view the list of fax transmissions, and

10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being

11. JOB PROGRAMS: Pressing this button allows you to program short-cuts to your most used

12. REPORTS: Pressing this button gives access to several report options on the touch screen, including

13. SETUP: Pressing this button gives acce ss to sever al setup options on the touch scree n, including the

14. Indicator lights

when interrupt mode is on. If a long print job is in progress and you need to make a copy, use this button to initiate the interrupt mode. Once your copy job is complete press the interrupt button again to resume the original print job.

Note: you can interrupt a print job or printing a report. Y ou cannot interrupt a copy job or printing a fax.

cancel any that are no longer required. It also gi ves y ou the opt ion to view his tory. Refer to “F ax job

view/cancel” on page 97.

illuminated when power save mode is on. If the machine has gone into power save mode as indicated by the touch screen being black and the LED being illuminated, you can return to normal mode by pressing the POWER SAVE button.

operations. For example a fax number you send to every day can be progr ammed in and then allows you to perform that operation at the touch of a button. Refer to “Job Programs” on page 116.

the configuration report and information report. Refer to “Reports and listings” on page 118.

administrator menu, profile options and address books settings.

ALARM: Red LED illuminates when operator attention is required e.g after a paper jam has occurred.

COMM.: Green LED illuminates to show that fax communication is in progress and the MFP is currently sending a facsimile.

MEMORY RECEIVE: Green LED illuminates to show fax communication stored in the MFP memory.

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is English

. If required, this can be changed using the Panel Language Setup utility.

1. To ensure your product contains the latest firmware updates, it is recommended that yo u download the language files from this utility during setup.

MFP overview > 15

ETTING STARTED

ELEASING THE SCANNER LOCKS

Make sure the scanner is in the UNLOCKED position before operating.

CAUTION!

1. Using the key (1) provided, turn the scanner lock to the UNLOCKED position.

2. Repeat step 1 for the second scanner lock.

3. Place key (1) on hook at the rear of the scanner for safe keeping.

4. Fit plug (2) in the scanner lock locations as shown.

5. Switch the MFP on and turn the mirror carriage mode off: (a) After warming up, the "Mirror Carriage mode" screen displays. Touch the

Unlock button on the display screen.

(b) At the prompt, touch Yes to release the mirror carriage.

Getting started > 16

OWER SAVING MODE

If you do not use the MFP for a while, the machine will enter the power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP. Always follow the correct procedure to ensure that no HDD data is lost.

1. Press the Setup button on the control panel.

2. Press the ShutDown button.

3. Press Yes to continue.

4. At the prompt, turn the power switch OFF.

Getting started > 17

NSTALLING DRIVERS AND UTILITIES

Your machine is supplied with the following drivers:

> TWAIN driver (only use when connecting to the MFP via USB) > Printer driver: PCL5c, PCL 6, PostScript3 > Fax driver

NOTE Mac OS X uses the PostScript3 driver only.

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

WAIN AND PRINTER DRIVERS

The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your computer via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your computer.

There are two different ways of installing the TWAIN and printer drivers:

1. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

2. Not plugging the printer in yet, but running the Oki driver installer progr am from the DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, the installation is complete.

Plug and play installation

The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install two different drivers; the TWAIN (scanner) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the Printer.

3. Insert the Drivers & Utilities DVD.

If the DVD autoboots, cancel the dialogue. The ‘New Hardware Found' dialogue will display.

Getting started > 18

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install TWAIN driver first

5. Next install the Printer driver

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first. With the fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

Installing the fax driver

This is installed as part of the Oki driver installer wizard.

Getting started > 19

ONFIGURATION TOOL

Installation of the Configuration tool is optional and can be found on the Driver/Utilities DVD under the Utilities folder. Follow the on-screen instructions to complete the Configuration tool installation.

The Configuration tool can discover devices over USB or network connections. This only detects MC851/MC861 devices.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

MFP

The Configuration tool allows you to set up and manage your MFP. Refer to “Pre-

configuration information” on page 29 for detailed instructions.

NOTE Network settings, such as LDAP configuration, cannot be saved to the MFP from the Configuration Tool. For such settings, use the MFP operator panel or MFP web page.

Getting started > 20

CTKEY UTILITY

NOTE The Actkey utility only works via USB connections.

You must have the TWAIN driver installed.

The Actkey utility enables the MFP to receive one key touch commands from a locally connected computer.

Installation of the Actkey utility is optional and can be found on the Driver/Utilities DVD under the Utilities folder.

Information on using the Actkey utility can be found in “Scan to local PC” on page 108.

Setting up the Actkey utility

1. Install the Actkey utility from the DVD:

Set-up will place an “Actkey” icon on your desktop.

2. Double-click this icon to open the Actkey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you wan t t o set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Actkey console.

Getting started > 21

7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Window s XP. The steps may vary if yo u are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel. (b) Double-click Scanners and Cameras. (c) Right-click the MFP icon and click Properties. (d) Select the Events tab. (e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu. (g) Click Apply. (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and

PC-Fax. (i) Click OK to confirm.

Getting started > 22

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper wei ghts and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Color Copy by Mondi.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery

CAUTION!

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Continued use of pre-printed stationery may cause the paper feed performance to degrade over time and paper jams may occur. Clean the paper feed rollers as described on page 138.

Envelopes

CAUTION!

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular “peel and seal” type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP. Window envelopes are not suitable.

Transparencies

CAUTION!

Transparencies should be of the type designed for use in copiers and laser printers. In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels

Labels should be handled by the Multi Purpose tray.

CAUTION!

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Business cards recommended are produced by Oki (Order No. 09002985).

Getting started > 23

ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 (Tray 1 and MP Tray) 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive (MP Tray only) 184.2 x 266.7mm A4 210 x 297mm B4 257 x 364mm A3 420 x 297mm Letter 216 x 279mm Legal 13in. (MP Tray only) 216 x 330mm Legal 13.5in. (MP Tray only) 216 x 343mm Legal 14in. (MP Tray only) 216 x 356mm Tabloid 279 x 432mm

Light64-82g/m² Medium83-105g/m² Heavy106-128g/m² Ultra Heavy129-200g/m²

Note: Tray 1 supports up to 120g/m². Tray 2 and 3 supports up to

176g/m². MP Tray supports up to

200g/m².

If you have identical paper stock loaded in another tray (2nd/3rd tray if you have one, or the multi purpose tray) you can have the MFP switch to another tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings (refer to the Printing Guide). When printing from other systems, this function is enabled in the Paper Setup menu (See “Paper Setup” on page 35).

If fitted, tray 2 (or 3) may be removed and replenished while the machine is being fed from tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2 ( or 3) because parts of tray 1 are used to guide paper fed from tray 2 (or 3).

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights up to 200g/m² (Ultra heavy). For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the MFP is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 431.8mm use paper stock up to 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Transparencies should be loaded face up and top edge into the MFP. Do not use the duplex (two-sided printing) function.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 128g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

Getting started > 24

ACE UP STACKER

The face up stacker at the rear of the MFP should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 shee ts of 80g/m² st andard paper, and can handl e stocks up to 200g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 128g/m².

UPLEX UNIT

The duplex unit provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 64-105g/m².

Getting started > 25

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the MFP.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load paper long edge feed (LEF) (for letter headed paper load face down with top edge towards the right of the MFP) (1) up to mark (a).

4. Adjust the rear stopper and paper guides (2) to the size of paper being used.

NOTE For A6 paper, remove the rear stopper and re-install in the A6 position.

Getting started > 26

CAUTION!

IMPORTANT: Set paper size dial (3) to the size and orientation of paper being used (A4 LEF in the example above).

5. If required, set the correct media type in the Paper Setup menu. See “Paper Setup”

on page 35.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. > Close the paper tray gently. > Do not pull the paper tray out during printing (except as described below for the

2nd tray).

NOTE

> If you have two trays and you are printing from the 1st (upper) tray, you

can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd tray, do not pull out the 1st tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear) stacker is closed (the

paper exits from the top of the MFP). Stacking capacity is approximately 250 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear) stacker is open and the

paper support is extended fully. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

> Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 27

ULTI PURPOSE TRAY

1. Open the multi purpose tray.

2. Fold out the paper supports (1).

3. Press gently down on the paper platform (2) to ensure it is latched down.

4. Load the paper and adjust the paper guides (3) to the size of paper being used.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the MFP.

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and the top edge away from the MFP.

> Envelopes should be loaded face up with top edge to the left and short edge into

the MFP. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

5. Press the tray latch button (4) inwards to release the paper platform, so that the paper is lifted and gripped in place.

6. Set the correct paper size for the multi purpose tray in the Paper Setup menu. See

“Paper Setup” on page 35.

Getting started > 28

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

...

To send faxes:

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network. > A SMTP and an optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment. > Windows 2000, Windows XP, Windows Vista, Windows Server 2003, Windows Server

2008, Windows 7, Mac OS X, HTTP or FTP server.

PRE-

CONFIGURATION INFORMATION

ENERAL

Ensure that you have the relevant permission/PIN numbers before commencing. The factory set passwords/PIN are:

Administrator aaaaaa PIN 000000 Network (webpage) user: admin

password: aaaaaa

NOTE The administrator password and PIN should be changed and maintained by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Time zone > Date and time

See “Initial set up” on page 68 for details.

NOTE If you ran the Oki driver installer program from the DVD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility.

Configuring your machine... > 29

ETWORK SET UP

The MFP must also be set up properly on your network to perform scan to e-mai l and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. IP Address Set:

2. IP Address: . . .

3. Subnet mask:. . .

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Explanation:

1. IP Address Set:

Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Manual to Auto, the MFP will automatically reboot the network card.

2. IP Address: The Internet Protocol (IP) address assigned to your machine by your network

administrator.

3. Subnet Mask: The net mask address assigned by your network administrator.

4. Gateway IP: The gateway IP address assigned by your network administrator.

5. SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port: The port number of your SMTP Mail Server.

7. DNS server: The IP address of DNS Server assigned by your network administrator.

8. POP3 Server: The IP address of your POP3 server.

9. POP3 Port The port number of your POP3 Server. Enter the DNS name, or IP and port number of your POP3 server if your mail server

requires POP3 authentication, before sending e-mails from the machine.

NOTE You must also set up the “From” details to allow e-mail sending.

Configuring your machine... > 30

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