Oki MC760 User Manual [ru]

This manual contains cautions on how to use this product safety. Before you use this product, please make sure that you read this manual.

User’s Manual

Basic Guide

This manual supports the following models. MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP, ES7470 MFP, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf

● About the Manuals

The following user manuals are included with this product. An electronic manual is included in the software DVD-ROM.

Step

Read the Setup Guide first.

Installing the machine

Setup Guide

Before using this machine, please read the warnings and precautions to ensure the safe use of this machine. We have also provided explanations about necessary preparations such as installation procedures and how to load the paper.

Step

After you have completed the setup of this machine, read the Basic Guide.

Testing the machine, copier, fax, and scanner.

Basic Guide (This manual)

This guide describes each function and basic methods of use. In addition, we have provided an explanation about how to register data in the address book.

Step

Read these guides as necessary.

Making full use of the machine

Advanced Guide

This guide describes the use of convenient print functions such as summarizing or sorting, and advanced functions such as job memory, color adjustment, user authentication, and access control. Explanations are also provided about settings that can be configured from the operator panel, as well as network settings.

• Checking the Product

• Installing the Machine

• Turning Power ON/OFF

• About Paper

• About Document Copies

• Using Each Function

• Printing

• Copying

• Fax

• Scanning

• Utilities that can be used with this machine

• Printing Operations

• Copying Operations

• FAX Operations

• Scanning Operations

• Registering Functions and Settings

• Setting Items/Printing Reports

When there is a problem or you need to repair the machine

Troubleshooting Guide

This guide describes how to deal with error messages, such as those that accompany paper jams, describes regular maintenance and cleaning of the device, and explains how to replace consumables. The machine specifications are included as well.

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• Troubleshooting

• Maintenance

Step

Read these guides as necessary. (continue)

Controlling/Setting from the Computer

Utility Guide

This guide describes the utility software for your computer.

Using the TopAccess

TopAccess Guide

This guide describes how to use the TopAccess.

Using the e-Filing

e-Filing Guide

This guide describes how to use the e-Filing.

• List of Utilities

• About AddressBook Viewer

• About e-Filing Backup/Restore Utility

• About TWAIN Driver and File Downloader

• About Remote Scan driver

• About WIA driver

• Overview

• [Device] Tab Page

• [Job Status] Tab Page

• [Logs] Tab Page

• [Registration] Tab Page

• [Counter] Tab Page

• [User Management] Tab Page

• [Administration] Tab Page

• [My Account] Tab Page

• Functional Setups

• e-Filing OVERVIEW

• OPERATIONS WITH THIS EQUIPMENT

• OVERVIEW OF e-Filing WEB UTILITY

• HOW TO MANAGE USER BOXES/FOLDERS

• MANAGING DOCUMENTS

• EDITING DOCUMENTS

• SYSTEM ADMINISTRATION

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● About This Manual

Notation used in this manual

The following notations may be used in this manual.

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MC770dn is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

• About the Administrator

- Administrator: The person who makes settings of this equipment and operates the equipment. When the multiple persons use this equipment, the administrator is the person who manages the equipment.

- Network administrator: The person who manages the computer and the network.

Terms in this document

The following terms are used in this manual.

Note

• Indicates important information on operations. Make sure to read sections with this mark.

Memo

• Indicates additional information on operations. You should read sections with this mark.



• Indicates where to look when you want to know more detailed or related information.

• A warning provides additional information which, if ignored, may result in a risk of personal injury.

• A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

Illustrations in this document

The illustrations of the machine used in this document may be different from what you actually see on your machine.

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About the Manuals....................................2

About This Manual....................................4

Notation used in this manual................................4

Terms in this document........................................4

Illustrations in this document................................4

Convenient Functions ..............................7

1 Printing.......................................... 11

Installing drivers on your computer......12

Operating Environment ..........................13

Windows Operating Environment ......................13

Macintosh Operating Environment.....................13

Preparations to print from Windows.....14

Setup via a network (Windows) .........................14

Setup via USB (Windows)..................................16

Preparations to print from Mac OS X ....19

Setup via a network (Mac OS X)........................19

PRINTING FROM WINDOWS ..................21

Before Using the Printer Driver ..........................21

Configuring the options ..........................................21

Setting the department code.................................. 22

Copying the PPD file for Windows ......................... 24

Printing From Application ...................................24

Considerations and limitations ...............................24

How to print............................................................24

PRINTING FROM Macintosh ..................26

Printing From Application on Mac OS X ............26

Considerations and limitations ...............................26

How to print from Mac OS X .................................. 26

2 Copying......................................... 27

HOW TO MAKE COPIES .........................28

Before Making Copies........................................28

Storage of color copies .......................................... 28

Forgery prevention function ...................................28

Placing Originals ................................................28

Acceptable originals............................................... 28

Placing originals on the original glass....................28

Book-type originals ................................................29

Using the RADF (Reversing Automatic Document

Feeder) ................................................................29

Making Copies ...................................................31

Basic copying procedure........................................31

Scanning the next original during copying ............. 33

Interrupting copying and making other copies .......33

Proof copy.............................................................. 33

Selecting face down/up stacker ............................. 34

Bypass Copying .................................................35

Bypass copying on standard size paper ................ 36

Bypass copying on non-standard size paper ......... 40

Using the Offline Stapler ....................................42

BASIC COPY MODES ............................. 43

Before Using Copying Functions .......................43

Default settings ......................................................43

Confirming the set functions ..................................43

Clearing the set functions ...................................... 43

Restrictions on function combinations ................... 44

Paper Selection..................................................44

Automatic Paper Selection (APS).......................... 44

Selecting desired paper manually.......................... 44

Copying mixed-size originals in one operation ...... 45

Switching Color Modes ......................................46

Setting Original Modes.......................................46

Density Adjustment ............................................47

Enlargement and Reduction Copying ................47

Automatic Magnification Selection (AMS).............. 47

Specifying both the original size and the copy paper

size separately..................................................... 48

Specifying reproduction ratio manually.................. 49

Copying photo originals in the optimal reproduction

ratio for copy paper size (PHOTO ZOOM) .......... 50

Selecting Finishing Mode...................................51

Finishing modes and optional finishing devices..... 51

Sort/Group mode ................................................... 52

Staple sort mode.................................................... 53

Magazine sort ........................................................ 54

Duplex Copying..................................................54

Making a 1-sided copy........................................... 55

Making a 2-sided copy........................................... 56

Performing Copy & File ......................................56

Setting share folder................................................57

3 Fax .................................................59

SENDING/RECEIVING A FAX.................60

Sending a Fax....................................................60

Basic procedures ...................................................60

Handling an original ............................................... 61

Setting the transmission conditions ....................... 64

Specifying the recipient.......................................... 66

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Table of contents

Other transmissions ...............................................69

Receiving a Fax .................................................71

Reception mode.....................................................71

Originals and paper................................................ 72

CHECKING AND CANCELING THE

COMMUNICATIONS...............................73

Checking Communications ................................73

Checking reserved transmissions .......................... 73

Checking communication status (log) .................... 73

Canceling the Transmission...............................74

Canceling the memory transmission...................... 74

Canceling direct transmissions ..............................75

Canceling reserved transmissions ......................... 75

4 Scanning....................................... 77

BASIC OPERATION ................................78

Viewing Touch Panel for Scan Menu.................78

Default Settings..................................................78

Scan to e-Filing ..................................................79

Scan to File ........................................................79

Scan to E-mail....................................................83

Scan to USB ......................................................86

Web Service (WS) Scan ....................................88

Using Saved Scan Data .....................................89

Using scan data saved as e-Filing documents ...... 89

Using scan data saved as files .............................. 89

Viewing the Scan Job Status and Log ...............90

Viewing the scan job status ................................... 90

Viewing the scan job log ........................................ 90

5 Utilities that can be used with this

machine ....................................... 91

List of Utilities .........................................92

Common Utilities for Windows/Macintosh..........92

6 Index.............................................. 93

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● Convenient Functions

Automatically rotate sent or received document data

Images are rotated when documents are sent by fax, and the optimum paper size is automatically selected from the available paper, even if the orientation of received fax documents differs from the orientation of the paper. This allows you to send and receive faxes without having to worry about paper size or the orientation of documents.

Copy documents while saving paper

Using the duplex function or multiple page function allows you to combine several different pages onto a single page. For example, you can print 16 pages of a document onto just two pages by printing four pages on each side (multiple page), and by printing on both sides of the paper (duplex). You will save 14 pages compared to copying every page.

Send received faxes, or save attachments included with sent and received emails

This allows faxes received while you are away from the machine to be sent to a laptop computer to be checked. Configuring the machine to save communication data saves sent and received faxes or email attachments to a pre-configured location.

Convenient Functions

Send

Save

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Convenient Functions

Use the machine as a network printer

High-quality images can be printed at high speed from various applications(printing A4, color/grayscale documents: MC760: 28 pages/min, MC770: 34 pages/min, MC780: 40 pages/min). The machine can be connected to networks and used to print documents from multiple computers, which saves space in the office and lowers costs.

Scan printed documents

The full-color scanner can scan documents. Scans can be saved in shared folders on computers or USB memory (Scan to Network PC, Scan to USB Memory), or sent as attachments via email (Scan to Email).

Scan documents with ease

Scan documents with the scanner after scanning with the automatic document feeder, or scan documents with the automatic document feeder after scanning with the scanner. This function is convenient when documents have stapled pages mixed in with them.

Print from various applications

The machine is equipped with PostScript3 emulation and PCL6 emulation, which allows printing from a wide range of applications.

USB memory

Scan To USB Memory

Full-color

scan

Scan To Network PC

Scan To Email

Compatiblewith

PostScript3

&

PCL6

- 8 -

Convenient Functions

Restrict the types of users who can use the machine, or the types of functions that they can use.

Configuring user authentication means the machine can only be used by users who have been authorized by an administrator. This reduces the likelihood that the machine will be accessed by ordinary users, which helps to prevent information from being leaked. Configuring access restrictions means the functions that are available to each user can also be limited. This reduces unnecessary printing, which helps to conserve toner and paper.

Perform several functions at the same time

The machine is capable of performing several functions at the same time, including sending a fax while copying a document, or printing from a computer while scanning a document. This allows several users to use the machine at the same time.

Reducing power consumption when the machine is not in use

When the machine has been idle for a certain period of time, it automatically enters power save mode to reduce power consumption. You can enter the power save mode manually by pressing the [POWER SAVE] button on the operator panel. The [POWER SAVE] button will glow red when Power Save Mode is active.

Fax &

Print &

Copy &

Scan &

Registration &

Power consumption

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Convenient Functions

Increase the types and amounts of paper that can be used.

Store frequently used functions and settings in memory.

• [TEMPLATE]

A series of operations that is used regularly can be stored in [TEMPLATE] on the touch panel. For example, the following steps"Reduce B4 documents by 81% to A4 size, copy and sort them, and create five sets"-can be stored in [TEMPLATE] and then be completed with a single touch of a key, using fewer keystrokes and greatly simplifying operation.

Original document

81% reduction

Sort and copy five sets

Operate with a

single touch

- 10 -

Installing drivers on your computer ··························· P.12

Operating Environment ············································ P.13

Preparations to print from Windows ·························· P.14

Preparations to print from Mac OS X·························· P.19

PRINTING FROM WINDOWS ····································· P.21

PRINTING FROM Macintosh······································ P.26

Printing

Installing drivers on your computer

● Installing drivers on your computer

Connectthemachinetoyourcomputer

ForWindows

Connected

viaanetwork

ConﬁguretheIPaddressand

othersettingsinWindows

Connected

viaUSB

ForMacintosh

Connectedviaanetwork

ConﬁguretheIPaddressand

othersettingsofthemachine

Installtheprinterdrivers

Addtheequipmenttothecomputerconﬁguration

Checkoperationsfromthecomputer

- 12 -

● Operating Environment

Operating Environment

Windows Operating Environment

• Windows 7/Windows 7 (64-bit version)

• Windows Server 2008 R2

• Windows Vista/Windows Vista (64-bit version)

• Windows Server 2008/Windows Server 2008 (64-bit version)

• Windows XP/Windows XP (x64 version)

• Windows Server 2003/Windows Server 2003 (x64 version)

Note

• The machine will not operate under Windows 3.1/NT3.51/ NT4.0/Me/98/95/2000.

• Printer drivers may differ from the information listed here due to driver updates.

Macintosh Operating Environment

Note

• Printer drivers may differ from the information listed here due to driver updates.

• Mac OS X 10.4 to 10.8

- 13 -

Preparations to print from Windows

● Preparations to print from Windows

Memo

Setup via a network (Windows)

Setup procedures

Turn the power to the machine and the computer ON.

Configure the IP address and other settings of the computer.

• This machine is compatible with network Plug&Play. If all connected computers are running Windows 7/Windows Vista/Windows XP/Windows Server 2008/Windows Server 2003, or if the connected router is compatible with network Plug&Play, an IP address will be configured automatically, even if there is no server on the network. There is no need to configure an IP address for the computer and printer manually, so start setting up the machine from Step 4.

Turn the power to the machine and the

computer ON.

Configure the IP address and other settings

in Windows.

Configure the IP address and other settings of the machine.

Install the drivers and Standard TCP/IP Port using the "software DVD-ROM" supplied with the machine, and configure the network printer.

Set up the equipment

If there is no DHCP server on the network, you will need to configure the IP address of the computer and printer manually. If you have been instructed to configure a static IP address by your company network administrator, internet provider, or router manufacturer, you will need to configure the IP address of the computer and printer manually. Check the IP address of this equipment by printing the system setting list or pressing the [SETTING] button on the operation panel and [ADMIN] - [NETWORK] - [IPv4].

Note

• An incorrect IP address configuration may prevent the network from working or the internet from connecting. Check with your company network administrator or internet connection provider the IP address and other settings that can be configured for the machine.

• The servers (such as DHCP) that are available on the network may differ depending on the network environment being used. Check with your company network administrator, internet provider, or router manufacturer.

• Administrator rights are required for the setup.

• Unless otherwise noted, procedures required when using Windows 7 are listed in the section "Set up in Windows." Screens and procedures may differ depending on the OS.

Note

• Skip to Step 3 if an IP address and other settings have already been configured in Windows, or if they are obtained automatically.

(1) Start Windows. (2) Click [Start] and select [Control Panel]. (3) Click [View network status and tasks].

(4) Click [Local Area Connection], and click

[Properties] from the [Local Area Connection Status] screen.

- 14 -

Preparations to print from Windows

(5) Select [Internet Protocol Version 4 (TCP/

IPv4)] and click [Properties].

(2) When [AutoPlay] is displayed, click [Run

Setup.exe].

(3) Select the language and click "Next".

(6) Enter the numbers for the IP address,

(4) Select the device you want to use and click

"Next". subnet mask, default gateway, and DNS server, and click [OK].

(5) Read the license agreement and click "I

Agree".

Memo

• If an IP address is to be obtained automatically

from a DHCP server, select [Obtain an IP address automatically] and do not enter an IP address.

• Do not enter numbers for the default gateway and

DNS server if they are not being used.Close [Local Area Connection].

(7) Close [Local Area Connection].

Configure the IP address and other settings

of the machine.

Memo

• Skip to Step 4 if an IP address and other settings have already been configured for the machine, or if they are obtained automatically.

(1) Turn the power to the machine ON, check

that Windows has started, and load the "Software DVD-ROM" supplied with the machine.

- 15 -

Preparations to print from Windows

(6) Read "Environmental Advice for Users"

(10)Click "Finish".

and click "Next".

(11)Click "Exit" button to finish.

(7) Select the driver you want to install and

click the "Multi Installation" button to install them all at once.

Select [Start] - [Control Panel] - [Devices

and Printers].

(8) Click Network to search the device.

Setup is complete when an icon appears in the "Devices and Printers" folder.

Setup via USB (Windows)

Installing PCL printer drivers

Note

• Computer administrator rights are required.

(9) When the target device is detected, select

the device in the list, then click "Next". The installation begins. If the device cannot be detected, specify the device's IP address and install it directly.

• Unless otherwise noted, procedures required when using Windows 7 are listed. Screens and procedures may differ depending on the OS.

Turn the power to the computer ON and

start Windows.

The "Add New Hardware Wizard" is displayed when the machine power is ON. If this happens, click [Cancel] and turn the power to the machine OFF before proceeding to the next step.

- 16 -

Preparations to print from Windows

Load the "Software DVD-ROM" supplied

with the machine.

When [AutoPlay] is displayed, click [Run

Setup.exe].

Select the language and click "Next".

Select the device you want to use and click

"Next".

Read "Environmental Advice for Users" and

click "Next".

Select the driver you want to install and

click the "Multi Installation" button to install them all at once.

Turn on the power of the device by

following the on-screen guidance. When the device cannot be detected, click

Read the license agreement and click "I

Agree".

the "Install using another port" button.

- 17 -

Preparations to print from Windows

Click "Next".

Click "Exit" button to finish.

Select [Start] - [Control Panel] - [Devices

and Printers].

Setup is complete when an icon appears in the "Devices and Printers" folder.

Memo

• To use this machine as a printer, install any of [PCL driver], [PS driver] or [XPS driver].

• To use this machine as a facsimile, install [FAX driver].

• To use this machine as a scanner, install [Scanner driver] and [ActKey].

- 18 -

● Preparations to print from Mac OS X

Setup via a network (Mac OS X)

Note

• Mac OS X and printer drivers may differ from information listed here due to driver updates.

The print method (protocol)

There is a method available to print from Mac OS X uses Bonjour (Rendezvous).

Print method Features

Bonjour(Rendezvo us)

Setup procedures

Uses the functions that are included as standard with Mac OS X

Preparations to print from Mac OS X

(3) Enter the administrator password, and

click [Install Software].

(4) Click [Close] after the installation is

complete.

Bonjour

(Rendezvous)

Install the printer drivers.

■ Use Bonjour

Create a network printer.

Note

• If [Print & Fax] is open, click X to close it.

(1) Select [Apple Menu] - [System

Preference].

Configure the machine using Bonjour.

Turn the power to the machine ON.

Install the printer drivers.

Note

• Turn OFF any virus protection software.

(2) Click [Print & Scan].

(1) Insert the "Software DVD-ROM" into the

Macintosh.

(2) Double-click [XXXXX.pkg] within the [OKI]

> [Drivers] > [OSX] > [OS X 10.7- ] folder.

- 19 -

Preparations to print from Mac OS X

(3) Click [+]. (4) Click [Default] and select the machine

name is displayed, then click [Add].

(5) In [Name] Box, the name that you selected

in the list is displayed automatically.

Memo

• Clicking [Device Settings] in the control panel, and [Printer Information] - [Network] displays the MAC address.

(6) Select the option device, and click [OK].

Note

• The machine name will not be displayed correctly if the printer driver cannot load the PPD file correctly. If this happens, delete the machine and add it again.

- 20 -

● PRINTING FROM WINDOWS

Before Using the Printer Driver

PRINTING FROM WINDOWS

Setting the [Device Settings] tab manually

Before printing, you have to configure the following options:

• Configuration Settings To use optional devices such as optional trays or the Finisher, you must first configure these devices. The features of these optional devices are not available unless you inform the system that the optional devices are installed.

Before printing, you can configure the following option if necessary:

• Department Code You can use department codes to manage each job. For example, a system administrator can check how many sheets of copies a certain department has made. When the Department code is enabled, you are prompted to enter a department code before printing. If you enter the department code in the corresponding field in advance, you can print without having to do this every time. Ask your administrator about the codes. When SNMP communication between the equipment and your computer is enabled, you are also prompted to enter the code before printing.

Configuring the options

To use this equipment properly, you need to save the configuration of the options installed on the [Device Settings] tab menu after you installed the printer drivers. In the default setting, you can obtain the configuration data of options installed automatically by opening the [Device Settings] tab menu. If SNMP communication between this equipment and your computer is not available, or you want to configure options manually, see the following page:

 P.21 "Configuring options manually"

Note

• When SNMP communication between this equipment and your computer is enabled, you can retrieve the option configuration information by clicking [Update Now].

Note

• You need to log in to Windows with the “Administrator” privilege.

Click [Start] menu and select [Devices and

Printers].

The Printers folder appears.

Select the printer driver for this equipment,

and then click [Printer properties] in the [File] menu.

The printer driver properties dialog box appears.

• If the [File] menu is not displayed, press [Alt].

• If the dialog box displayed does not allow the printer driver properties to be changed, follow the procedure below.

- For Windows 7, some tab menus have a button

in the printer driver properties. To change the properties, click on it. If the properties cannot be changed, ask your network administrator.

• To change a network-installed printer driver, the administrator privilege is necessary. Ask your network administrator for details.

 Configuring options manually

If SNMP communication between this equipment and your computer is not available:

- 21 -

PRINTING FROM WINDOWS

Display the [Device Settings] tab menu, and

set the following options.

Model Selection — This sets the model type. The setup

items of the printer driver are changed according to the model selected. Option — This option sets whether the following optional devices are installed.

• Trays — This sets whether or not the Paper Feed Unit is installed.

• Finisher — This sets whether or not the Inner Finisher is installed.

Memo

• Setup items differ depending on the model and the option configuration.

• For more information about each item, see the descriptions about the [Device Settings] tab.  Advanced Guide

Click [Tray Settings].

The [Tray Settings] dialog box appears.

Set the following options and click [OK].

Tray 1 — Select the size and type of paper that is loaded in the 1st tray. Tray 2 — Select the size and type of paper that is loaded in the 2nd tray. Tray 3 — Select the size and type of paper that is loaded in the 3rd tray. Tray 4 — Select the size and type of paper that is loaded in the 4th tray. MPT — Select the type of paper that is loaded in the Multi-Purpose Tray (MPT). Override Application Paper Source Settings — Select this check box to use the paper source setting in the printer driver rather than the application setting.

Memo

• Setup items differ depending on the model and the option configuration.

• For more information about each item, see the descriptions about the Tray Settings.  Advanced Guide

Click [Apply] or [OK] to save settings.

Setting the department code

When this equipment is managed by department codes, you have to enter yours on the printer driver. This allows a network administrator to check the number of copies printed by specific department members. Also users can check who submitted the print jobs, by touch panel display and monitoring tools. Please ask your administrator whether you should enter the Department Code.

- 22 -

PRINTING FROM WINDOWS

Note

• When the User Management setting is enabled, it is used to manage a print job instead of the Department Code Management setting. In this case, a user name that has been entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you must register your user name in advance. If your user name is not registered, the print job is processed as an invalid one according to the User Authentication Enforcement setting. Also if a print job is sent in RAW format, it is processed according to the RAW Print Job setting. For more information about the User Authentication Enforcement setting or the RAW Print Job setting, refer to the TopAccess Guide.

• If the No Limit Black function is enabled, you do not have to specify the department code when you print a document with [Black and White] selected for the [Color] option in the [Basic] tab of printer driver.

Memo

• How the equipment performs printing for an invalid department code print job, for which an invalid department code is specified, varies depending on the Invalid Department Code Print Job setting that can be set in the TopAccess Administrator mode and whether SNMP communication is enabled or not.

- When SNMP communication is enabled and Invalid

Department Code Print Job is set to [Store to invalid job list], an error message will be displayed when an invalid department code is entered.

- When SNMP communication is disabled and Invalid

Department Code Print Job is set to [Store to invalid job list], the invalid department code print job will be stored in the invalid department code print job list without printing.

- When the Invalid Department Code Print Job is set to

[Print], the invalid department code print job will be printed.

- When the Invalid Department Code Print Job is set to

[Delete], the invalid department code print job will be deleted.

• A department code needs to be entered every time you begin printing. If you have to use a different department code for each print job, enter it when you begin printing.

Select the printer driver of this equipment,

and then click [File] menu and select [Printing Preferences].

• If the [File] menu is not displayed, press [Alt].

• The printing preferences dialog box appears.

Display the [Others] tab menu and enter

your department code in the [Department Code] box.

Entering department code

Click [Start] menu and select [Devices and

Printers].

The Printers folder appears.

- 23 -

In the [Department Code] box, you can enter a department code within 63 characters.

Memo

• A department code must consist of one-byte characters such as numbers from 0 to 9, letters of the alphabet from A to Z (both capital and small ones), a hyphen (-), an underscore (_), and a period (.).

Click [Apply] or [OK] to save the settings.

PRINTING FROM WINDOWS

Copying the PPD file for Windows

The Client Utilities/User Documentation DVD contains a printer description file for popular Windows applications. For applications not allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in the [Print] dialog box or the [Page] Setup dialog box.

Printing From Application

This section describes how to print a document from application.

 P.24 "Considerations and limitations"  P.24 "How to print"

Considerations and limitations

• If the No Limit Black function is enabled, you do not have to specify the department code when you print a document selecting [Black and White] in the [Color] option in the [Basic] tab of printer driver.

• Some print options can be set from both the application and the printer driver, such as collation. If the collation is set from the application, documents may not be properly printed. If that happens, use the printer driver to set the collation. Depending on the application, some print options such as the orientation need to be set from the application. For print options that can be set from both the application and the driver, refer to the manual of the application.

• When any of the following functions is set in the PS3 printer driver, the print function will work appropriately even if print data are generated in the application side since this happens in the printer driver side by ignoring the passthrough printing of the application.

- Print to Overlay file

- Print Overlay Image

-Nin1

- Booklet

- Interleave (Duplicate)

- Templates printing

- Print Paper Size

- Image Scale

-Poster Print

- Tandem Print

How to print

Once you have installed the printer driver and configured it properly, you can print directly from most Windows applications. Simply choose the Print command from your application. You can print using the various functions by setting print options on the printer driver.

Printing from Windows applications

The following describes an example for printing from Notepad on Windows 7.

Open a file and select [Print] from the [File]

menu of the applications.

The [Print] dialog box appears.

Select the printer driver of the equipment to

be used and click [Preferences].

Cautionary points when using the PS3 printer driver

• When printing with the PS3 printer driver from Adobe Acrobat, this option is disabled.

The printing preferences dialog box appears.

Memo

• The procedures for displaying the properties dialog for the printer driver may be different depending on the application that you are using. See your application’s manual about displaying the machine properties dialog box.

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PRINTING FROM WINDOWS

Setting the print options on each tab

according to how you want to print.

• Setting the print options varies depending on how you want to print a document.

• You can also set the print options using setting profiles.

Click [OK] to save the settings.

Click [Print] to print a document.

Cautionary points when the [Enter the user credentials manually] option is used

When this option is enabled on this equipment, you are prompted to enter your user name and password before printing a document. When the dialog box below appears, enter your user name and password, and then click [OK].

Note

• Up to 128 characters can be entered in the [User Name] box, and up to 64 characters in the [Password] box.

• The values entered in the above boxes are not stored. Therefore, you must enter your user name and password every time you print a document.

• You can make settings for this option on the [Device Settings] tab.

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PRINTING FROM Macintosh

● PRINTING FROM Macintosh

Printing From Application on Mac OS X

Considerations and limitations

• If any double-byte character is included in the user name or document name when printing is performed, the printing job is displayed with [OSX User] or [OSX Document] on the touch panel display of the equipment. The user name and document name are displayed as they are only for one-byte characters.

• The Cover Pages option of the Printer Features menu and the booklet printing cannot be used at the same time.

• The Cover Pages option of the Printer Features menu and the N-up printing (multiple pages per sheet) cannot be used at the same time.

• The Cover Pages option of the Printer Features menu and the Cover Page option for sending a print job with a banner page cannot be used at the same time.

• The e-Filing function cannot be used together with Custom Paper Size, Magazine Sort, Twin Color, Printing in 1200 dpi, 600 x 1200 dpi, Hold Print, Proof Print, or Private Print.

• To perform proof printing, private printing, hold printing, scheduled printing or e-Filing on Mac OS X 10.5, use LPR, AppleTalk or Bonjour.

• To perform proof printing, private printing, hold printing, scheduled printing or e-Filing on Mac OS X 10.6.x to Mac OS X 10.8.x, use LPR or Bonjour.

• To use the user authentication function on Mac OS X

10.4.x, perform the domain settings on [Applications] > [Utilities] > [Directory Access] > [Services] > [BSD Flat and NIS].

• To use the user authentication function on Mac OS X

10.5.x, perform the domain settings on [Applications] > [Utilities] > [Directory Utilities] > [Services] > [BSD Flat and NIS].

• To use the user authentication function on Mac OS X 10.6.x to Mac OS X 10.8.x, perform the domain settings on [Accounts] > [Login Option] > [Network Account Server] > [Open the Directory Utility] > [Services] > [BSD Flat and NIS].

Printing from Macintosh applications

Open a file and select [Page Setup] from the

[File] menu of the application.

Select the name of the equipment in the

[Format For] box and specify the Page Setup settings for your print job.

Setting the Page Setup varies depending on how you want to print a document.

Click [OK] to save the Page Setup settings.

Select [Print] from the [File] menu of the

application.

In the dialog box that appears, make sure

the name of the equipment is selected at the [Printer] box and specify the Print settings for your print job.

How to print from Mac OS X

You do not need to switch printers before starting printing because they are all managed under the setting of [Print & Fax] of [System Preferences]. Once a printer is added to the Printer List, you can select any printer directly from the [Page Setup] dialog box or the [Print] dialog box.

 Setting options and printing from

Macintosh Computers

In Mac OS X applications, print options are set from both the [Page Setup] dialog box and the [Print] dialog box.

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Setting the Print Setup varies depending on how you want to print a document.

Note

• The [Print] dialog boxes vary depending on applications.

Click [Print] to print a document.

Note

• The content set in the [Print] dialog box can be saved as [Presets]. Select [Save as] in the [Presets] box and save it under the desired name. If you use this preset content as a default setting, select it in the [Presets] box.

HOW TO MAKE COPIES ··········································· P.28

BASIC COPY MODES ··············································· P.43

Copying

HOW TO MAKE COPIES

● HOW TO MAKE COPIES

Before Making Copies

Storage of color copies

When storing color copies, be careful of the following:

• Avoid a place exposed to light. The colors may fade when they are stored in such a place for a long time.

• If copies are stored pressed between plastic sheets made of chloroethylene for a long time, toner may melt and stick to the plastic. For long-time storage, use polyethylene binders.

• When a color copy is folded, toner at the folded part may flake off. Do not fold color copies when storing them.

• Toner on copies may melt if it touches solvent or ink not fully dried. Keep copies away from them.

• When copies are left under an extremely high temperature environment such as in the vicinity of a heater, toner may melt. Store them at room temperature and avoid extreme temperature changes.

Note

• Automatic size detection does not work properly when A/B format originals are used in equipment for North America. It does not work properly when LT format originals are used in equipment other than that for North America.

• In some models, automatic size detection does not work properly when K format paper is used for printing. (K format is a standard paper size in China.)

• Do not place any heavy objects (8 Kg(18lb.) or over) on the original glass and do not press on it with force.

• Be sure to place ST-size or A5-size originals in a landscape direction when using the RADF.

• A maximum of 1000 sheets can be scanned per 1 copy job or up until the embedded memory becomes full.

Placing originals on the original glass

The original glass can be used for originals such as OHP films or tracing paper, as well as plain paper, that cannot be placed on the RADF.

Forgery prevention function

This equipment has a forgery prevention function. Therefore, scan or copy function might not operate correctly.

Placing Originals

Acceptable originals

When the RADF (Reversing Automatic Document Feeder) is used, 2-sided originals can be automatically scanned one sheet after another. When the original glass is used, originals such as OHP films, tracing paper, booklet or 3-dimensional objects, that cannot be placed on the RADF can be scanned, as well as plain paper.

Location

Maximum size

Paper weight

Original glass RADF

Length:215.9mm(8.5") Width:355.6mm(14")

1-sided originals: 35

- 157 g/m

20mm or less

41.8 lb.) 2-sided originals: 50

- 157 g/m2 (13.3 -

41.8 lb.)

(9.3 -

Do not place any heavy objects (8 Kg(18lb.) or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

Raise the Original Cover or the RADF.

Note

• Raise it 60 degrees or more so that the size of the original can be detected correctly.

Place the original with its face down on the

original glass and align it with the left rear corner of the glass.

Acceptable

sizes for

automatic

size detection

Other than North America: A4, B5, 8K, 16K North America: LG, LT

Other than North America: A4, B5, FOLIO North America: LG, LT

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HOW TO MAKE COPIES

When you copy highly transparent originals

When you copy highly transparent originals such as OHP films or tracing paper, place a blank sheet, which is the same size as the original or larger, over the original.

Lower the Original Cover or the RADF

carefully.

Book-type originals

You can place book-type originals on the original glass.

Do not place any heavy objects (8 Kg(18lb.) or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

Lower the Original Cover or the RADF

carefully.

Note

• Do not lower the Original Cover or the RADF forcibly when the original is very thick. There will be no problem in copying even if it is not fully lowered.

• Do not look directly at the original glass because intensive light may escape during copying.

• If the original size is not detected correctly, press [ZOOM] and select the desired original size.

 P.48 "Specifying both the original size and the copy

paper size separately"

Using the RADF (Reversing Automatic Document Feeder)

• When scanning the duplex original with the RADF, do not put your hand on the RADF. Paper may damage the hand.

• When scanning the duplex original with the RADF, do not put an object on the RADF. This could cause a paper misfeed.

Raise the Original Cover or the RADF.

 Precautions

Open the desired page of the original and

place it with its face down. Align it with the left rear corner of the original glass.

When you make 2-sided copies from book-type originals in modes such as book-type original to 2-sided copying or dual page copying, align the center of the original on the yellow indicator line of the original glass.

Do not use the types of originals 1 to 9 shown below because such originals may cause misfeeding or damage to the equipment.

1. Badly wrinkled, folded or curled originals

2. Originals with carbon paper

3. Taped, pasted or cut-out originals

4. Originals with multiple perforations such as loose leaf paper

5. Clipped or stapled originals

6. Originals with holes or tears

7. Damp originals

8. OHP films or tracing paper

9. Coated paper (with wax, etc.)

Use the types of originals 10 and 11 shown below with extra care.

10. Originals which resist sliding with the fingers, or surface-treated originals (The sheets of such originals may not be separated.)

11. Folded or curled originals (They should be fully smoothed out before being used.)

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+ 67 hidden pages