Oki MC573, ES5473 MFP Advanced Manual

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MC573/ES5473 MFP

Advanced Manual

About This Manual

This manual describes how to print from mobile terminals and how to use the

OKI MFP in various ways.

It also describes

Please read this manual carefully to achieve the maximum performance of the

product in various conditions.

This manual uses as an example Windows 7 for Windows, Mac OS X 10.9 for Mac

OS X and MC573 for the device.

This manual uses MC573 as an example to illustrate buttons and icons on the

operator panel, driver screens, and the method of inputting characters and

operating the device.

Depending on your OS, the actual display of the product may differ from the

descriptions in this manual. In addition, depending on the model you are using,

some functions described in this manual may not be available.

Depending on the device you are using, buttons or the like on the operator panel

and the actual operations may differ from the descriptions in this manual. Please

read the user’s manual for the specic model that comes with your device.

advanced features such as security settings and color adjustment.

About Descriptions

This section describes the marks, symbols, abbreviations and illustrations used in this manual.

About Marks

This manual uses the following marks.

Mark Meaning

Indicates cautions and restrictions for the correct operation of the device. Be sure to read them to avoid misoperation.

Indicates useful tips and references on how to use the device. We recommend you read them.

Indicates reference items. Please read them to learn the detailed information.

Indicates related items. Please read them to learn the relevant information.

About Symbols

This section describes the symbols used in this manual and their meanings.

Symbol Meaning

Illustration (button name)

Indicates button shapes (button names) on the operator panel of the device.

[ ] Indicates menu names, item names, options, etc.

displayed on the screen of the operator panel. Indicates menus, windows and dialog box names displayed on the computer screen. They can be clearly distinguished in the description and procedure illustration.

" " Indicates messages and input texts on the displayed screen.

Indicates le names on the computer.

Indicates item titles of link destinations.

< > Indicates keys on the computer keyboard.

> Indicates the transition of device or computer menus.

About Illustrations

The illustrations used in this manual are based on MC573. The displayed screens on the operator panel used in this manual are based on the default settings.

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1 Basic Operations ......................................................................................... 9

How to Customize the Touch Panel .............................................................................................10

Setting a Home Icon on the Home Screen ................................................................................................. 10

Functions That Can be Set to a Home Icon on the Home Screen ............................................................. 11

Setting a Shortcut Button of Each Function ................................................................................................12

Adjusting Brightness of the Touch Panel .....................................................................................13

Adjusting the Touch Position of the Touch Panel .........................................................................14

Setting Output Destination ...........................................................................................................15

Output Tray .................................................................................................................................................15

Rear Output Tray ........................................................................................................................................16

Adjusting Volume .........................................................................................................................18

Simultaneous Operation (Multitasking) ........................................................................................20

Checking the Information of the Machine ....................................................................................21

Printing a Report to Check ......................................................................................................................... 21

Checking the Status on the Operator Panel ...............................................................................................23

Easy Setup ..................................................................................................................................24

Configuring One Touch Button .....................................................................................................26

JOB MACRO ...............................................................................................................................27

Registering a Frequently-used Setting as a Macro ....................................................................................27

Using a Registered Macro ..........................................................................................................................29

Editing a Macro Title ...................................................................................................................................30

Checking the Macro Content ......................................................................................................................30

Deleting a Registered Macro ......................................................................................................................31

2 Copy ............................................................................................................ 32

Useful Functions ..........................................................................................................................33

Specifying the Paper Feed Tray (Paper Feed) ...........................................................................................33

Making Enlarged or Reduced Copies (Zoom) ............................................................................................36

Copying on Both Sides of Paper (Duplex Copy) ........................................................................................38

Combining Multiple Pages on One Sheet of Paper (N-in-1) .......................................................................40

Changing the Scan Size (Scan Size) .........................................................................................................42

Sorting Each Set in Page Order (Sort) ....................................................................................................... 43

Enabling Continuous Scan Mode (Continuous Scan) ................................................................................44

Copying Different Size Documents (Mixed Size) ........................................................................................45

Resetting Copy Settings (Reset) ................................................................................................................ 47

Changing the Document Orientation (Direction) .........................................................................................48

For a Better Finish .......................................................................................................................49

Adjusting the Density (Density) ..................................................................................................................49

Selecting the Document Type (Document Type) ....................................................................................... 50

Specifying the Scan Resolution (Resolution) ............................................................................................. 51

Copying a Document with a Colored Background Clearly (Background Removal) ................................... 52

Erasing Edge Shadows (Edge Erase) ....................................................................................................... 54

Removing Show-Through (Show-Through Removal) ................................................................................ 55

Color Settings ............................................................................................................................. 56

Switching Color Modes .............................................................................................................................. 56

Adjusting the Contrast (Contrast) ............................................................................................................... 57

Adjusting Hue for Color Copy .................................................................................................................... 58

Adjusting Saturation ................................................................................................................................... 59

Adjusting RGB ........................................................................................................................................... 59

Advanced Copy Settings ............................................................................................................ 60

Making Multiple Copies on a Sheet of Paper (Repeat) .............................................................................. 60

Adding a Stamp (Watermark) ..................................................................................................................... 62

Copying Both Sides of a Card to One Side (ID Card Copy) ...................................................................... 62

Setting Margins (Margin) ............................................................................................................................ 63

Skipping White Pages When Copying (Omit Blank Page) ......................................................................... 67

3 Scan ............................................................................................................. 68

Basic Operations of Scan Functions ........................................................................................... 69

Setting to Scan a Document ...................................................................................................................... 69

Displaying a Preview Image ....................................................................................................................... 75

Other Settings to Scan ............................................................................................................................... 76

Items on Transmit and Receipt Journal Report (E-mail/Internet fax/FaxServer) ....................................... 83

Sending Scanned Data as an E-mail Attachment ....................................................................... 85

Specifying a Destination from Address Book or Group List ....................................................................... 85

Specifying a Destination Using One-touch Button ..................................................................................... 86

Specifying a Destination from Transmission History .................................................................................. 87

Specifying a Destination Searching LDAP Server ..................................................................................... 87

Setting the Sender's Address ..................................................................................................................... 88

Setting the Reply Address ......................................................................................................................... 88

Registering an E-mail Template ................................................................................................................. 89

Using an E-Mail Template .......................................................................................................................... 89

Saving Transmission Data ......................................................................................................................... 90

Checking Results of Scan To E-mail .......................................................................................................... 90

Saving Scanned Data to a Computer ......................................................................................... 91

Changing the Machine Settings ................................................................................................................. 91

Using ActKey ............................................................................................................................................ 93

Using WSD Scan ....................................................................................................................................... 97

Using Image Capture (Mac OS X) ............................................................................................................. 99

Using a Scanner Supported Application .................................................................................................. 100

Adding Destination for Scan To Computer ............................................................................................... 102

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Deleting Destination for Scan To Computer ............................................................................................. 103

Saving Scanned Data to USB Memory ......................................................................................104

Saving Scanned Data in a Shared Folder .................................................................................105

Changing a Destination (Profile) from the Operator Panel .......................................................................105

Deleting a Destination (Profile) from the Operator Panel ......................................................................... 106

Tables of Profile Setting Items ..................................................................................................................106

Descriptions of Screens for Scan ..............................................................................................109

Scan To Computer Screen .......................................................................................................................109

Scan To USB Memory Screen .................................................................................................................. 110

4 Print ............................................................................................................113

Printing on Various Types of Paper ........................................................................................... 11 4

Printing on Envelopes ............................................................................................................................... 114

Printing on Labels ..................................................................................................................................... 117

Printing on Long Paper ............................................................................................................................. 118

Printing on Custom Size Paper ................................................................................................................120

Printing with Various Settings from a Computer ........................................................................122

Printing Manually One by One .................................................................................................................122

Enlarging or Reducing to Fit the Specified Paper Size .............................................................................124

Printing Only the Cover from a Different Tray ...........................................................................................125

Making a Booklet ...................................................................................................................................... 126

Dividing a Document to Print on Some Sheets for Making a Poster ........................................................ 127

Adding Semi-transparent Text (Watermarks) ............................................................................................127

Overlaying Forms or Logos (Overlay) ...................................................................................................... 128

Outputting a Document to a File Instead of Printing on Paper ................................................................. 130

Storing Frequently-printed Documents in the Printer ................................................................................ 130

Printing E-mail Attachment Files .............................................................................................................. 132

Saving Paper, Saving Toner ......................................................................................................133

Printing on Both Sides of Paper (Duplex Printing) ....................................................................................133

Saving Toner .............................................................................................................................................134

Combining Multiple Pages onto One Sheet of Paper ...............................................................................135

Adjusting Color on the Computer ...............................................................................................137

Printing Color Data in Grayscale ............................................................................................................. 137

Using Color Matching on Printer Driver .................................................................................................... 138

Simulating Printing Results for Ink ............................................................................................................139

Color Separation .......................................................................................................................................140

Correcting Color Registration Error Manually ...........................................................................................141

Correcting Density Manually .....................................................................................................................143

Adjusting Color Balance (Density) ............................................................................................................144

Adjusting Color with Software ................................................................................................................... 145

For a Better Finish .....................................................................................................................146

Enhancing Photos .................................................................................................................................... 146

Printing with a Specified Resolution ......................................................................................................... 147

Emphasizing Fine Lines ........................................................................................................................... 148

Specifying the Font to Use ....................................................................................................................... 149

Changing Black Finish ............................................................................................................................. 150

Eliminating White Gap Between Text and Background (Overprinting Black) ........................................... 151

Useful Functions ....................................................................................................................... 153

Collating a Multiple Page Document in Units of Copies ........................................................................... 153

Printing from the Last Page of a Document ............................................................................................. 154

Selecting a Tray Automatically for the Specified Paper ........................................................................... 155

Switching to Another Paper Feed Tray Automatically When a Tray Runs Out Of Paper ......................... 156

Changing the Default Settings with a Printer Driver ................................................................................. 158

Saving Frequently-Used Settings in the Printer Driver to Use ................................................................. 158

Storing Print Data in This Machine before Printing .................................................................................. 159

Printing without Opening a PDF File (PDF Print Direct) .......................................................................... 160

Printing Data in USB Memory .................................................................................................................. 161

Printing Confidential Document ................................................................................................163

Encrypting the Print Data and Setting a Password Before Printing (Private Print) .................................. 163

5 Fax .............................................................................................................. 165

Basic Operations of Fax Functions ........................................................................................... 166

About the Dial Function ............................................................................................................................ 166

Specifying a Destination from Phone Book .............................................................................................. 167

Specifying a Destination Using One-touch Button ................................................................................... 167

Specifying a Destination from Transmission History and Reception History ............................................ 168

Deleting a Specified Destination .............................................................................................................. 168

Displaying a Preview Image ..................................................................................................................... 169

Receiving a Fax ....................................................................................................................................... 170

Paper Size Priority ................................................................................................................................... 170

Checking the Communication Status/Transmission and Reception History ............................................ 171

Items on Transmit and Receipt Journal Report ........................................................................................ 172

Sending a Fax via the Internet .................................................................................................. 174

About the Internet Fax Function ............................................................................................................... 174

Receiving an Internet Fax ........................................................................................................................ 175

Entering a Destination E-mail Address .................................................................................................... 175

Specifying a Destination from Address Book/Group List ......................................................................... 176

Selecting a Destination Using One Touch Buttons .................................................................................. 177

Selecting a Destination from Transmission History .................................................................................. 178

Searching for a Destination in the LDAP Server ...................................................................................... 179

Checking, Deleting or Changing a Specified Destination ......................................................................... 180

Setting Scanning for Transmission .......................................................................................................... 182

Checking the Transmission History .......................................................................................................... 188

- 4 -

Receiving Results of Internet Fax .............................................................................................................189

Setting Scanning for Transmission ............................................................................................190

Scanning a Duplex Document (Duplex Scan) ..........................................................................................190

Specifying a Scan Resolution (Resolution) ............................................................................................... 191

Sending a Fax to Multiple Destinations at the Same Time .......................................................................192

Specifying a Scan Size (Scan Size) .........................................................................................................193

Adjusting the Density (Density) ................................................................................................................194

Scanning a Document with a Colored Background Clearly (Background Removal) ................................195

Erasing Edge Shadows When Sending (Edge Erase) .............................................................................196

Disclosing a Sender Name (Originator) to the Recipient ..........................................................................197

Changing the Sender Name That is Printed on Faxes .............................................................................198

Printing Transmission Results Automatically (Transmit Conf. Report) ..................................................... 198

Registering the Sender Name (Originator) ...............................................................................................199

Changing the Standard Originator Name ................................................................................................. 200

Adding a Prefix (Prefix) .............................................................................................................................201

Setting the Number of Redial Attempts and Redial Intervals ...................................................................202

Settings for Transmission ..........................................................................................................203

Scanning Multiple Documents Continuously on the Document Glass (Continuous Scan (Glass)) ..........203

Scanning Multiple Documents Continuously with the ADF (Continuous Scan (ADF)) .............................204

Sending at a Specified Date and Time (Delayed Tx) ................................................................................205

Sending While a Document is being Scanned (Memory Transmission/Real time Transmission) ............206

Sending a Fax after Calling (Manual Transmission) .................................................................................207

Manual Sending (On-hook dial) ................................................................................................................ 208

Preventing Wrong Fax Transmissions ...................................................................................................... 208

Setting for Receptions ...............................................................................................................210

Setting a Tray to Print Received Documents ............................................................................................210

Setting a Print Method for When a Received Image Exceeds Paper Size ............................................... 211

Duplex Printing .........................................................................................................................................213

Setting So That You Can Hear Line Monitor Sound .................................................................................214

Forwarding a Fax to Another Fax Number ...............................................................................................215

Setting When to Ring the External Telephone (Tel Priority Mode) ............................................................215

Setting Fax Detection Mode .....................................................................................................................216

Setting the T/F Timer ................................................................................................................................ 217

Setting TAD Mode ....................................................................................................................................218

Block Junk Fax .........................................................................................................................................219

Previewing a Received Fax ......................................................................................................................221

Performing Confidential Communication and Bulletin Board Communication (Fcode

Communication) .........................................................................................................................222

About Fcode Communication ...................................................................................................................222

Registering an Fcode Box ........................................................................................................................ 223

Sending a Fax to a Destination Confidential Box (Fcode Transmission) ..................................................226

Printing a Document That is Received in the Confidential Box of This Machine ...................................... 227

Receiving a Document That is Saved in a Destination Bulletin Board Box by Fax (Fcode Polling) ........ 228

Saving a Document in a Bulletin Board Box of This Machine .................................................................. 228

Deleting a Document in a Bulletin Board Box of This Machine ................................................................ 229

Deleting a Registered Fcode Box ............................................................................................................ 229

Useful Functions ....................................................................................................................... 230

Instructing a Fax Reception from a Telephone Remotely (Remote Switchover Number) ........................ 230

Setting Secure Reception ........................................................................................................................ 231

Sending a Fax from a Computer ............................................................................................... 233

Sending a PC Fax .................................................................................................................................... 233

Sending a Fax from a Computer with a Cover Sheet .............................................................................. 234

Sending a PC Fax to Multiple Destinations at the Same Time ................................................................ 235

Cancelling a PC Fax Transmission .......................................................................................................... 236

Managing the PC Fax Phone Book .......................................................................................................... 237

Sending Data to the Fax Server ............................................................................................... 242

Basic Procedure for Scan to Fax Server .................................................................................................. 242

Enabling the Scan to Fax Server Function .............................................................................................. 243

Editing a Destination E-mail Address ....................................................................................................... 244

Editing E-mail Body Text .......................................................................................................................... 244

Checking Results of Scan To Fax Server ................................................................................................. 245

Descriptions of Screens for Fax ................................................................................................ 246

Internet Fax Screen ................................................................................................................................. 246

6 Maintenance ..............................................................................................250

Replacing Maintenance Parts ...................................................................................................251

Replacing the Belt Unit ............................................................................................................................ 251

Replacing the Fuser Unit ......................................................................................................................... 255

Cleaning Each Part of the Machine .......................................................................................... 258

Cleaning the Surface of the Machine ....................................................................................................... 258

Cleaning the Document Feed Rollers ...................................................................................................... 259

Cleaning the Paper Feed Rollers (Tray 1/Tray 2/Tray 3) ......................................................................... 260

Cleaning the Paper Feed Rollers (MP Tray) ............................................................................................ 261

Updating Installed Drivers ......................................................................................................... 264

Updating the Printer Driver (Windows) .................................................................................................... 264

Updating the Fax Driver (Windows) ......................................................................................................... 265

Updating the Scanner Driver (Windows) .................................................................................................. 265

Updating the Printer Driver (Mac OS X) ................................................................................................... 266

Updating the Scanner Driver (Mac OS X) ................................................................................................ 266

Removing Installed Drivers ....................................................................................................... 267

Removing the Printer Driver (Windows) ................................................................................................... 267

Removing the Fax Driver (Windows) ....................................................................................................... 268

Removing the Scanner Driver (Windows) ................................................................................................ 268

- 5 -

Removing the Printer Driver (Mac OS X) .................................................................................................269

Removing the Scanner Driver (Mac OS X) ...............................................................................................270

Updating Firmware ....................................................................................................................271

Initializing Memory and Settings ................................................................................................272

Initializing Flash Memory ..........................................................................................................................272

Initializing the Settings of the Device ........................................................................................................273

7 Troubleshooting ....................................................................................... 274

If the STATUS Button on the Operator Panel Lights Up or Flashes ..........................................275

Copy Problems ..........................................................................................................................276

The Copied Output is Different from the Original .....................................................................................276

Other Problems (Copy) .............................................................................................................................277

Scan Problems ..........................................................................................................................278

Scan To E-Mail Problems ......................................................................................................................... 278

E-mail/Internet fax/FaxServer Error Code ................................................................................................279

Scan To Computer Problems .................................................................................................................... 279

Unable to Save Files in a Network Folder ................................................................................................280

Network Connection Problems (Scan) .....................................................................................................280

Wireless LAN Connection Problems (If Wireless LAN Module is Fitted) (Scan) ......................................281

Print Problems ...........................................................................................................................282

Network Connection Problems (Print) ......................................................................................................282

Wireless LAN Connection Problems (If Wireless LAN Module is Fitted) (Print) .......................................283

USB Connection Problems .......................................................................................................................284

Fax Problems .............................................................................................................................285

Unable to Send or Received a Fax ........................................................................................................... 285

Other Problems (Fax) ............................................................................................................................... 286

Fax Error Codes .......................................................................................................................................286

About Problems with Printing Results ........................................................................................289

Table of Problems with Printing Results ...................................................................................................289

Vertical White Lines Appear ..................................................................................................................... 291

Printed Images are Fading Vertically ........................................................................................................291

Printed Images are Light .......................................................................................................................... 292

White Spots and Lines Appear .................................................................................................................292

Dew Condensation Appears on Printed Paper .........................................................................................293

Vertical Lines Appear ................................................................................................................................293

Horizontal Lines and Spots Appear Periodically .......................................................................................294

White Area on Paper is Lightly Stained ....................................................................................................294

The Periphery of Characters is Smudged ................................................................................................295

The Entire Paper Area is Lightly Stained When Printing on Envelopes or Coated Paper ........................295

Toner Comes Off When Printed Paper is Rubbed ....................................................................................296

Uneven Gloss ...........................................................................................................................................296

Black or White Dots Appear ..................................................................................................................... 297

Dirt is Printed ........................................................................................................................................... 297

The Entire Page is Printed Black ............................................................................................................. 298

Nothing is Printed ..................................................................................................................................... 298

White Patches Appear ............................................................................................................................. 299

The Entire Page is Dirty ........................................................................................................................... 299

The Peripheral Area of the Page is Dirty ................................................................................................. 300

The Printed Image is Skewed .................................................................................................................. 300

Color of the printed image is not what you expect ................................................................................... 301

Solid printing of CMY 100% is too light .................................................................................................... 301

Problems about Software ......................................................................................................... 302

Problems on Configuration Tool ............................................................................................................... 302

Problems on a Web Browser ................................................................................................................... 303

Printer Problems on a Windows PC ......................................................................................................... 304

Problems on the Machine or Paper .......................................................................................... 305

Problems on the Machine ........................................................................................................................ 305

Problems on Document and Paper .......................................................................................................... 308

If a Power Failure Occurs ........................................................................................................................ 310

Before Relinquishing Your Device ............................................................................................................ 311

AirPrint Problems ...................................................................................................................... 312

Google Cloud Print Problems ...................................................................................................313

8 Editing Address Book ..............................................................................315

E-mail Address ......................................................................................................................... 316

Registering an E-mail Address from the Operator Panel ......................................................................... 316

Registering an E-mail Group from the Operator Panel ............................................................................ 317

Registering an E-mail Address from the History ...................................................................................... 317

Deleting a Registered E-mail Address from the Operator Panel ............................................................. 318

Deleting a Registered E-mail Group from the Operator Panel ................................................................. 318

Fax Numbers ............................................................................................................................ 319

Registering a Fax Number from the Operator Panel ............................................................................... 319

Registering a Group Number from the Operator Panel ........................................................................... 320

Registering Fax Number from the History ................................................................................................ 321

Deleting a Registered Fax Number from the Operator Panel .................................................................. 322

Deleting a Registered Group Number from the Operator Panel .............................................................. 323

9 Operating Management/ Specifications .................................................324

Administrator Setup .................................................................................................................. 325

Changing Administrator Settings ............................................................................................................. 325

Copy Setup .............................................................................................................................................. 326

Fax Setup ................................................................................................................................................. 327

FaxServer Function .................................................................................................................................. 329

- 6 -

Internet Fax Setup .................................................................................................................................... 330

Scanner Setup ..........................................................................................................................................330

Print From USB Memory Setup ................................................................................................................333

Print Setup ................................................................................................................................................334

Network Menu ..........................................................................................................................................338

Configure Home Screen ...........................................................................................................................341

Manage Unit .............................................................................................................................................342

User Install ................................................................................................................................................344

Management Software ...............................................................................................................345

User Authentication (Access Control) ........................................................................................346

Preparation (For Administrator) ................................................................................................................347

Log in to This Machine ............................................................................................................................. 354

Printing from a Computer ......................................................................................................................... 355

Sending a Fax from a Computer (Windows) ............................................................................................357

Registering IC Card Information ...............................................................................................................359

Account Management ................................................................................................................360

Enabling Account Management ................................................................................................................360

Setting a Number of Points to Each Account ...........................................................................................362

Creating a Shared Account ......................................................................................................................363

Setting Paper Size Points/Toner Points ....................................................................................................365

Printing When Account Management is Enabled .....................................................................................367

Precautions when Operating ....................................................................................................................368

Moving/Transporting This Machine ............................................................................................369

Moving This Machine ................................................................................................................................ 369

Transporting This Machine .......................................................................................................................370

10 Network ..................................................................................................... 371

AirPrint .......................................................................................................................................372

About AirPrint (Print/Scan/FaxOut Service) ..............................................................................................372

Setting AirPrint (Print/Scan/FaxOut Service) ............................................................................................373

Registering the Machine in a Computer (Mac OS X) ...............................................................................374

Printing with AirPrint (Print) ...................................................................................................................... 375

Scanning with AirPrint (Scan) ...................................................................................................................377

Sending a Fax with AirPrint (FaxOut Service) .......................................................................................... 379

Google Cloud Print ....................................................................................................................381

About Google Cloud Print ......................................................................................................................... 381

Setting Google Cloud Print .......................................................................................................................382

Printing with Google Cloud Print ...............................................................................................................387

Checking Google Cloud Print Registrations .............................................................................................389

Checking or Changing the Use of Cloud Service Settings ....................................................................... 390

Deleting the Registered Information .........................................................................................................391

Checking That Deletion is Complete ........................................................................................................392

About Importing the CA Licenses of the Proxy Server ............................................................................. 393

Network-Related Software ........................................................................................................ 394

Network Settings ....................................................................................................................... 395

Using Wired LAN and Wireless LAN at the Same Time (Only When the Wireless LAN Module is Mounted) 395

Initializing the Network Settings ............................................................................................................... 396

Network Problems .................................................................................................................... 397

11 Utility Software ..........................................................................................398

List of Utility Software ............................................................................................................... 399

Windows Utilities ...................................................................................................................................... 399

Mac OS X Utilities .................................................................................................................................... 400

Installing Software ..................................................................................................................... 401

For Windows ............................................................................................................................................ 401

For Mac OS X .......................................................................................................................................... 404

Web Page of This Machine ....................................................................................................... 405

Open the Web Page of This Machine ...................................................................................................... 406

Log In as the Administrator ...................................................................................................................... 406

Changing the Administrator Password (Web Page) ................................................................................. 408

Checking or Changing the Settings of This Machine ............................................................................... 409

Encrypting Communication with SSL/TLS ............................................................................................... 410

Using IPP ................................................................................................................................................. 412

Encrypting Communication with IPSec .................................................................................................... 413

Limiting by Using an IP Address (IP Filtering) ......................................................................................... 416

Limiting by Using a MAC Address (MAC Address Filtering) .................................................................... 416

E-mail Alert .............................................................................................................................................. 417

Using SNMPv3 ......................................................................................................................................... 418

Using IEEE802.1X (Wired LAN) .............................................................................................................. 418

Setting IEEE802.1X (Wireless LAN) ........................................................................................................ 420

Setting the LDAP Server .......................................................................................................................... 421

E-mail Setup (Web Page) ........................................................................................................................ 422

Setting Power Save Mode (Web Page) ................................................................................................... 423

Setting Sleep Mode (Web Page) .............................................................................................................. 423

Setting Auto Power Off Mode (Web Page) .............................................................................................. 424

Registering a Destination (Profile) (Web Page) ....................................................................................... 424

Changing a Destination (Profile) (Web Page) .......................................................................................... 425

Deleting a Destination (Profile) (Web Page) ............................................................................................ 427

Registering and Editing an E-mail Address (Web Page) ......................................................................... 428

Registering and Editing an E-mail Group (Web Page) ............................................................................. 430

Deleting a Registered Destination (Web Page) ....................................................................................... 432

Deleting a Registered E-mail Group (Web Page) .................................................................................... 433

Registering and Editing a Fax Number (Web Page) ................................................................................ 434

- 7 -

Registering and Editing a Group Number (Web Page) ............................................................................436

Deleting a Registered Fax Number (Web Page) ...................................................................................... 438

Deleting a Registered Group Number (Web Page) .................................................................................. 439

Forwarding Received Document Data to an E-mail Destination or Shared Folder (Auto Delivery) .......... 440

Saving Sent and Received Data (Transmission Data Save) ....................................................................443

Fax Reception Notification ........................................................................................................................ 445

JOB MACRO (Web Browser) ................................................................................................................... 445

About Items That Can be Set or Checked ................................................................................................ 446

Color Correct Utility ....................................................................................................................452

Changing Palette Color ............................................................................................................................452

Changing Gamma Value or Hue ...............................................................................................................454

Printing in Adjusted Color Settings ...........................................................................................................455

Saving Color Correction Settings .............................................................................................................456

Importing Color Correction Settings .........................................................................................................456

Deleting Color Correction Settings ...........................................................................................................457

Color Swatch Utility ....................................................................................................................458

Printing Color Swatch ...............................................................................................................................458

Customizing the Color Swatch .................................................................................................................459

Printing a File With the Color You Want ...................................................................................................459

PS Gamma Adjuster Utility ........................................................................................................460

Registering an Adjusted Halftone .............................................................................................................460

Printing with a Registered Halftone ..........................................................................................................461

Configuration Tool ......................................................................................................................462

Registering This Machine .........................................................................................................................463

Starting Configuration Tool ....................................................................................................................... 463

Checking the Status of This Machine .......................................................................................................464

Changing the Device Settings ..................................................................................................................464

Setting a Network Scan ............................................................................................................................466

Cloning Settings ....................................................................................................................................... 467

Displaying the Alert Info ............................................................................................................................468

Setting the Network ..................................................................................................................................472

Registering ICC Profile .............................................................................................................................473

Registering Forms (Form Overlay) ...........................................................................................................474

Checking the Free Space in Memory/Hard Disk Drive ............................................................................. 475

Registering a User Name and Password .................................................................................................475

Setting Power Save Mode (Configuration Tool) ........................................................................................477

Setting Sleep Mode (Configuration Tool) ..................................................................................................477

Setting Auto Power Off Mode (Configuration Tool) ...................................................................................478

Registering a Destination (Profile) (Configuration Tool) ........................................................................... 478

Changing a Destination (Profile) (Configuration Tool) .............................................................................. 480

Importing and Exporting Destinations (Profile) .........................................................................................481

Deleting a Destination (Profile) (Configuration Tool) ................................................................................482

Registering an E-mail Address (Configuration Tool) ................................................................................ 484

Registering E-mail Group (Configuration Tool) ........................................................................................ 485

Deleting a Registered Destination (Configuration Tool) ........................................................................... 487

Deleting a Registered E-mail Group (Configuration Tool) ........................................................................ 488

Importing and Exporting Destination E-mail Addresses ........................................................................... 489

Registering a Fax Number (Configuration Tool) ....................................................................................... 490

Registering a Group Number (Configuration Tool) ................................................................................... 491

Deleting a Registered Fax Number (Configuration Tool) ......................................................................... 493

Deleting a Registered Group Number (Configuration Tool) ..................................................................... 494

Importing and Exporting Speed Dials of Destinations .............................................................................. 495

Removing This Machine .......................................................................................................................... 496

Descriptions of Screens for Configuration Tool ........................................................................................ 496

ActKey ...................................................................................................................................... 500

OKI LPR Utility .......................................................................................................................... 501

Starting OKI LPR Utility ............................................................................................................................ 501

Registering a Device to OKI LPR Utility ................................................................................................... 502

Checking the Status of a Registered Device ............................................................................................ 502

Forwarding Print Jobs to a Registered Device ......................................................................................... 503

Printing the Same Document from the Registered Multiple Devices ....................................................... 504

Opening the Web Page of the Registered Device ................................................................................... 504

Following the IP Address of the Registered Device Automatically .......................................................... 505

Setting the Web Port Number of the Machine .......................................................................................... 505

Sending a File to a Device That is Registered in OKI LPR Utility ............................................................ 506

Deleting an Unnecessary Print Job .......................................................................................................... 506

Uninstalling OKI LPR Utility (Uninstall) .................................................................................................... 507

Network Extension .................................................................................................................... 508

Showing Printer Properties ...................................................................................................................... 508

Checking the Settings of the Machine ..................................................................................................... 509

Set Options Automatically ........................................................................................................................ 510

Uninstall the Utility ................................................................................................................................... 510

Network Scanner Setup Tool (Mac OS X) ................................................................................. 511

Network Card Setup (Mac OS X) .............................................................................................. 512

Setting the IP Address ............................................................................................................................. 512

Configuring Web Settings ........................................................................................................................ 513

Quitting Network Card Setup ................................................................................................................... 513

Print Job Accounting Client ....................................................................................................... 514

For Windows ............................................................................................................................................ 514

For Mac OS X .......................................................................................................................................... 516

- 8 -

Basic Operations

How to Customize the Touch Panel

Adjusting Brightness of the Touch Panel

Adjusting the Touch Position of the Touch Panel

Setting Output Destination

Adjusting Volume

Simultaneous Operation (Multitasking)

Checking the Information of the Machine

Easy Setup

Configuring One Touch Button

JOB MACRO

This section describes basic operations of this machine.

1. Basic Operations

How to Customize the Touch Panel

You can customize home icons and shortcut buttons on the home screen and the top screen of each function to fit your needs.

• Setting a Home Icon on the Home Screen

• Functions That Can be Set to a Home Icon on the Home Screen

• Setting a Shortcut Button of Each Function

Setting a Home Icon on the Home Screen

You can register 16 icons.

Press [Device Settings] on the touch panel.

Press or several times and press [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press and press [Configure Home Screen].

Press the button whose setting you want to change.

The shortcut button setting screen is displayed.

Operate the touch panel according to the changes you want to make.

- 10 -

Item Description

1 Layout preview area Displays the locations of the shortcut buttons.

2 Add function Inserts a function into the layout preview area.

3 Add blank Inserts an empty button into the layout preview area.

1. Basic Operations

Item Description

4 Move Moves the selected button to a specified location.

5 Delete Deletes the function that is registered to the selected button.

Press [OK].

Functions That Can be Set to a Home Icon on the Home Screen

You can register the following functions.

· Copy*

· Fax/Internet Fax*

· Fax

· Internet Fax

· Scan*

· Scan To E-mail

· Scan To Shared Folder

· Scan To USB Memory

· Scan To Computer

· Remote Scan TWAIN

· Remote Scan WSD

· Remote Scan AirPrint

· Print*

· Shared Print

· Private Print

· Print From USB Memory

· Job Macro

· Google Cloud Print

· Troubleshoot*

· Received Documents

· Tx/Rx Journal

* indicates the factory default setting.

Some functions may not be displayed depending on the settings.

- 11 -

Setting a Shortcut Button of Each Function

The number of shortcut buttons that can be set varies depending on the function.

Press [Device Settings] on the touch panel.

Press or several times and press [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Follow the procedure in the table below.

Functions whose settings you want

to change

Copy Press [Copy Setup] > [Configure Shortcuts].

Scan To E-mail Press [Scanner Setup] > [E-mail Setup] > [Configure Shortcuts].

Scan To Shared Folder Press [Scanner Setup] > [Shared Folder Setup] > [Configure

Fax Sending Press [Fax Setup] > [Configure Shortcuts].

Internet Fax Sending Press [Internet Fax Setup] > [Configure Shortcuts].

Scanning to Fax Server Press [FaxServer Function] > [Configure Shortcuts].

Display on the touch panel and operation procedures

Shortcuts].

1. Basic Operations

Press the button whose setting you want to change.

Select a function to register.

Each shortcut button registered cannot be deleted. It can be replaced by a different shortcut button.

Press [OK].

- 12 -

Adjusting Brightness of the Touch Panel

To change the brightness of the touch panel on the operator panel, perform the procedure below.

You can adjust the brightness of screen during operation and in the Power Save mode respectively.

Press [Device Settings] on the touch panel.

Press or several times, and press [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press or several times, and press [Manage Unit].

Press [System Setup].

Press or several times, and press [Panel Brightness During Operating]

or [Panel Brightness While Power Save].

1. Basic Operations

Enter value and press [OK].

Available values are 1 to 7 when [Panel Brightness During Operating] is set and 0 to 7 when [Panel Brightness While Power Save] is set. The bigger the number is, the brighter the screen gets.

- 13 -

1. Basic Operations

Adjusting the Touch Position of the Touch Panel

If the response of the touched position is slightly shifted or the response is slow, the detection of the position may not be working correctly.

Follow the procedure below to adjust the touch panel.

Press [Device Settings] on the touch panel.

Press or several times, and then press [Admin Setup].

Input the admin name and password, and press [OK].

The default admin name is "admin" and the default admin password is "999999".

Press or several times, and then press [Manage Unit].

Press [System Setup].

Press or several times, and then press [Panel Calibration].

Press "Yes" in the "Would you like to execute?" screen.

Touch the cross marks displayed in the "Touchscreen Calibration Utility/Touch

crosshair to calibrate" screen in order. (5 positions in total)

The touch panel is adjusted.

- 14 -

1. Basic Operations

Setting Output Destination

The machine outputs paper to the output tray or rear output tray.

Do not open or close the output trays during printing. Paper jams may result.

• Output Tray

• Rear Output Tray

Output Tray

Use this output tray when printing on plain paper. Paper is output with the printed side down.

It is not available for envelopes, labels, or long paper.

Check that the rear output tray on the rear side of the machine is closed. If the rear output tray is open, paper is always output to the rear output tray.

- 15 -

Open the paper support so that outputs do not slip down from the output tray.

1. Basic Operations

Rear Output Tray

Use the rear output tray when printing on envelopes, labels, or long paper.

Paper is output with the printed side up. Plain paper is also available for this output tray.

Open the rear output tray (F) on the rear side of the machine.

Unfold the paper support.

- 16 -

Draw the sub support.

1. Basic Operations

- 17 -

1. Basic Operations

Adjusting Volume

The volume of the sounds which are emitted in the following conditions can be adjusted in four levels.

• When a button or key on the operator panel is pressed

• When copying is complete

• Fax communication is complete

• When a paper jam occurs

• AirPrint Buzzer Volume

Press [Device Settings] on the touch panel.

Press or several times and press [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press or several times and press [Manage Unit].

Press [Sound Control].

Press an item you want to adjust.

- 18 -

Select a volume level.

1. Basic Operations

- 19 -

Simultaneous Operation (Multitasking)

This machine can operate several functions simultaneously. For details, refer to the following table.

• You cannot use the operator panel while the machine reads documents.

• During the simultaneous operation, each operation performance may be deteriorated.

• Depending on the machine condition, such as memory full, simultaneous operation may not be accepted.

: Available : Not available

First task Second task

Copy Fax

transmission

Copy *

Fax transmission *

Fax reception *

Scan To Shared Folder

Scan To E-Mail

Scan To USB Memory

Printing from a computer

Fax reception Scan To

Shared Folder/

Scan To Email/Scan To USB Memory

Printing from a

computer

1. Basic Operations

*1 If the first task is sending, the second task is suspended until the first task is completes. *2 When the first task completes, the second task starts to be printed.

- 20 -

1. Basic Operations

Checking the Information of the Machine

Print the machine information and check the status. Press the (STATUS) button on the operator panel to check the information such as remaining level of consumables.

• Printing a Report to Check

• Checking the Status on the Operator Panel

Printing a Report to Check

You can print and check the configuration or the job logs of this machine.

Press [Device Settings] on the touch panel.

Press [Reports].

- 21 -

Select the category of a report to print.

Select a report to print.

If the administrator login screen is displayed,enter administrator name and password.

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Yes] on a confirmation screen.

If [Admin Setup] > [Manage Unit] > [System Setup] > [Allow All Reports To Print] on the touch panel is set to [Disable], log in as the administrator to print the following reports.

• Scan To Log

• Speed Dial List

• Group List

• Fax Log

• Address Book

Item Description

Configuration Prints detailed settings of this machine.

System File List Prints a list of job files.

Demo Page Prints a demo page.

Error Log Prints an error log.

Scan To Log Prints the results of the jobs of Scan To E-

mail, Scan To Shared Folder, or Scan To USB Memory.

Usage Report Copies Prints the total of the job logs. Specifies

the number of pages to print on the [Copies] screen.

Network Information Prints general information on the network.

Supplies Report Prints the information about consumables.

User Counter Report Prints the user counter report.

Account Counter Report Prints the account counter report.

Job Log Prints the Job Log.

Fax Speed Dial List Prints the list of the fax numbers

registered for speed dials.

Group List Prints the list of the fax numbers

registered in groups.

Fax Tx Log Prints the lis t of the transmission results of

the latest 100 fax jobs.

Fax Rx Log Prints the list of the reception results of the

latest 100 fax jobs.

Fax Tx/Rx Log Prints the list of the transmission and

reception results of the latest 100 fax jobs.

Daily Tx/Rx Log Report Prints Tx/Rx report for communications

within 24 hours.

Fcode Box List Prints the list of Fcode boxes.

Block Junk Fax Prints the address list for Block Junk Fax.

1. Basic Operations

Item Description

E-mail/Internet Fax Journal Report Prints the transmission and reception

results of the latest 50 items of Scan To Email, Internet Fax, printing e-mail attachment files, and Scan to Fax server.

Address Book Prints the registered address list.

Print PCL Font List Prints a list of PCL font samples.

PSE Font List Prints a list of PSE font samples.

PPR Font List Prints a list of IBMPPR font samples.

FX Font List Prints a list of EPSON FX font samples.

Color Tuning Pattern Prints a color tuning pattern.

Color Profile List Prints a color profile list.

- 22 -

Checking the Status on the Operator Panel

You can check the residual life of consumables, the counter information, and the job list from the (STATUS) button.

Press the (STATUS) button.

Press [Device Information].

Select an item to check.

Check the content, and then press [Back].

1. Basic Operations

- 23 -

1. Basic Operations

Easy Setup

In [Easy Setup], you can change the settings of date/time, fax, network, e-mail function by using [Device Settings] on the touch panel.

Press [Device Settings] on the touch panel.

Press [Easy Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Follow the on screen instructions.

• Date/Time Setting

Item Description

Time Zone Sets the GMT time zone.

Daylight Saving Sets daylight saving to ON or OFF.

Server SNTP Server (Primary) Sets the SNTP server to use for setting the current date

SNTP Server (Secondary)

Manual Date Sets the current date and time manually.

Time

and time. You can enter up to 64 characters.

• Admin Password

Item Description

New Password Enter Password (Verify)

Changes the administrator password. 6 to 12 characters can be used.

•Fax Setting

Item Description

Fax Number Sets the fax number of this machine. You can enter up to

Sender ID Sets the sender's information. You can enter up to

20 digits.

22 characters.

• Network Setting

• Language Setting

Item Description

Language Setting Sets the language that is displayed on the operator

panel.

Item Description

Enabling Default Gateway (If wireless LAN module fitted) Sets which default gateway to be enabled between wired

LAN or wireless LAN.

- 24 -

1. Basic Operations

Item Description

Wireless Setting (If wireless LAN module fitted)

Obtaining IP address Sets to obtain the IP address automatically or manually.

IP Address Sets the IP address. You can enter up to 15 characters.

Subnet Mask Sets the subnet mask. You can enter up to

Default Gateway Sets the gateway address. You can enter up to

DNS Server (Primary) Sets the IP address for a Primary DNS server. You can

DNS Server (Secondary) Sets the IP address for a Secondary DNS server. You

WINS Server (Primary) Sets the IP address for the WINS server. You can enter

WINS Server (Secondary) Sets the IP address for the WINS server. You can enter

WPS WPS-PBC WPS-PBC is executed.

WPS-PIN WPS-PIN is executed.

SearchA list of access point name found

in the search

Manual Setup SSID Enter an SSID.

Security Selects the security of the wireless LAN function.

WEP Key Enter WEP Key.

WPA Encryption Type

WPA Preshared Key

Reconnect Wireless reconnection is executed.

Displays a list of wireless LAN access points' names that are found in a search.

"WPA-EAP" and "WPA2-EAP" can be set only in Web.

Displays if [WEP] is selected for [Security].

Select a WPA/WPA2-PSK or WPA2-PSK encryption type. Displays if [WPA/WPA2-PSK] or [WPA2-PSK] is selected for [Security].

Enter the Pre-shared Key. Displays if [WPA/WPA2-PSK] or [WPA2-PSK] is selected for [Security].

15 characters.

enter up to 15 characters.

can enter up to 15 characters.

up to 15 characters.

Item Description

Authentication Method Sets the authentication method.

SMTP User ID Sets the login ID to the server used for SMTP

authentication. You can enter up to 64 characters.

SMTP Password Sets the password to the server used for SMTP

authentication. You can enter up to 64 characters.

POP3 Server Sets the IP address or host name for the POP3 server.

You can enter up to 64 characters.

POP User ID Sets the login ID to the server used for POP

authentication. You can enter up to 64 characters.

POP Password Sets the password to the server used for POP

authentication. You can enter up to 16 characters.

Test Sends a test mail to the Mail Server.

You can check if communication between your machine and the mail server works normally.

•Test Print

Item Description

Test Print Performing test printing allows you to check if the

consumables and paper are properly set.

• E-mail Setting

Item Description

Mail Server Address Sets the IP address or host name for the SMTP server.

You can enter up to 64 characters.

SMTP Port Sets the SMTP port number.

SMTP Encryption Sets the encryption SSL/TLS of communication to the

SMTP server.

Set Sender's Address (From) Sets an e-mail address for this machine.

Receive Setting Sets the protocol to be used for receiving e-mails.

- 25 -

Configuring One Touch Button

You can set frequently used destinations stored in the machine such as the address book to the one-touch buttons. For each function, up to 40 destinations can be set to the one-touch buttons.

Press [Device Settings] on the touch panel.

Press [Configure One Touch Button].

Select a function that you want to set for the one-touch buttons.

• Fax: A fax number can be set to a one-touch button.

• Internet Fax: An E-mail address can be set to a one-touch button.

• Scan To E-mail: An E-mail address can be set to a one-touch button.

• Scan To Shared Folder: A profile can be set to a one-touch button.

Select a button to which you want to set a destination from [01:] to [40:].

Press [Replace].

A list of destinations that can be registered is displayed.

1. Basic Operations

• If you press [Replace], a destination can be registered or other destination can be replaced by a new one.

• If you press [Delete], a destination will be deleted from the one-touch button.

Select a destination.

Press [OK] when the setting is finished.

Press [Back] until the home screen is displayed.

- 26 -

1. Basic Operations

JOB MACRO

You can register macros for frequently used function settings for copying, scanning, faxing, Internet faxing, and printing in the machine and create shortcuts. This "Job Macro" allows you to perform operations more simply and quickly.

You can create a macro for settings on the following functions.

Copying

Printing from USB Memory

Scanning to e-mail

Scanning to Shared Folder

Scanning to USB Memory

Fax Sending

Internet Fax Sending

Scanning to Fax Server

If the user authentication is enabled, log in to the machine before creating a macro.

You can register up to 16 macros.

Registering a Frequently-used Setting as a Macro

You can create a macro for a frequently-used setting.

Press [Copy] on the touch panel.

Change a setting value to register.

• Registering a Frequently-used Setting as a Macro

• Using a Registered Macro

• Editing a Macro Title

• Checking the Macro Content

• Deleting a Registered Macro

- 27 -

1. Basic Operations

Press [Job Macro] on the touch panel.

The Job Macro list screen also appears if [Register to Job Macro] is pressed in the following operation procedure. In this case, proceed to step 5.

Function Display on the touch panel and operation procedures

Copy [Basic] tab > [Register to Job Macro]

Scan To E-mail [Basic] tab > [Register to Job Macro]

Scan To USB Memory [Scan To USB Memory] tab > [Register to Job Macro]

Scan To Shared Folder [Basic] tab > [Register to Job Macro]

Print from USB Memory [Register to Job Macro]

Fax Sending [Basic] tab > [Register to Job Macro]

Internet Fax Sending [Basic] tab > [Register to Job Macro]

Scanning to Fax Server [Basic] tab > [Register to Job Macro]

Press [Register] in the Job Macro list screen.

Check the setting, and then press [Yes].

- 28 -

Enter a new macro name.

Entering Characters (User's Manual)

Press [OK].

A confirmation screen is displayed.

1. Basic Operations

Using a Registered Macro

You can use a macro by reading out it.

Press [Job Macro] on the touch panel.

Select a macro to use, and then press [Apply].

If the access control is enabled on the functions you want to use, a message is displayed to inform you that you are not permitted to use them, and the screen returns to the JOB MACRO menu.

Perform a job.

- 29 -

Editing a Macro Title Checking the Macro Content

1. Basic Operations

You can edit a macro title.

Press [Job Macro].

Press [Edit].

Select a macro, and then press [Title Edit].

Enter a new title.

Entering Characters (User's Manual)

Press [OK].

Press [Job Macro].

Select a macro, and then press [Description].

Check the content, and then press [Back].

If you press [Apply] instead of [Back], the macro is applied.

- 30 -

Deleting a Registered Macro

You can delete a macro.

Press [Job Macro].

Press [Edit].

Select a macro, and then press [Delete].

A confirmation screen is displayed.

Press [Yes].

1. Basic Operations

- 31 -

Copy

Useful Functions

For a Better Finish

Color Settings

Advanced Copy Settings

2. Copy

Useful Functions

This chapter describes various settings for copying, such as N-in-1 and duplex printing.

Settings on the copy top screen is temporarily enabled. To change the default settings, select [Device Settings] > [Admin Setup] > [Copy Setup] > [Default Settings] on the touch panel.

Copy Setup

• Specifying the Paper Feed Tray (Paper Feed)

• Making Enlarged or Reduced Copies (Zoom)

• Copying on Both Sides of Paper (Duplex Copy)

• Combining Multiple Pages on One Sheet of Paper (N-in-1)

• Changing the Scan Size (Scan Size)

• Sorting Each Set in Page Order (Sort)

• Enabling Continuous Scan Mode (Continuous Scan)

• Copying Different Size Documents (Mixed Size)

• Resetting Copy Settings (Reset)

• Changing the Document Orientation (Direction)

Specifying the Paper Feed Tray (Paper Feed)

• Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3

• Using the MP (Multi-Purpose) Tray

Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Paper Feed] on the [Copy] or [Basic] tab.

- 33 -

Alternatively, you can set this setting from [Function Settings].

Select a tray, and then press [OK].

Press the (START) button.

2. Copy

• To use the MP (Multi-Purpose) tray with [Paper Feed] being set to [Auto], press [Device Settings] on the touch panel, and then select [Paper Setup] > [Select Tray] > [Copy] > [MP Tray] > [ON] or [ON(Prior)].

• [Tray 2]/[Tray 3] are displayed only when the optional tray unit is installed.

• If [Paper Feed] is set to [Auto], you can select a paper tray that holds A4, A5, A6, B5, B6, Letter, Legal13/13.5/14, Ex ecu tiv e, S tate men t, F oli o, or 8.5 SQ p aper . To use a dif fer ent paper size, select the paper tray in the [Paper Feed] setting.

Using the MP (Multi-Purpose) Tray

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Paper Feed] on the [Copy] or [Basic] tab.

- 34 -

Alternatively, you can set this setting from [Function Settings].

Select [MP Tray], and then press [OK].

Load paper in the MP tray.

Loading Paper in the MP Tray (User's Manual)

2. Copy

- 35 -

Press the (START) button.

Check the message, and then press [Start].

Press [OK].

Making Enlarged or Reduced Copies (Zoom)

You can use [Auto] only if copying on A4, A5, A6, B5, B6, Letter, Legal13/13.5/14, Executive, Statement, Folio, or 8.5 SQ paper.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Zoom] on the [Copy] or [Basic] tab.

2. Copy

Alternatively, you can set this setting from [Function Settings].

- 36 -

Set the zoom rate.

• When using [Auto]

(1) Select [Auto], and then press [OK].

• When selecting a preset zoom rate

(1) Select a zoom value, and then press [OK].

• To set other zoom rate

(1) Press [Reduce] or [Enlarge].

(2) Specify a zoom rate.

2. Copy

• If [Paper Feed] is set to [Auto], [Zoom] is automatically set to [100%]. To select a different rate, set [Paper Tray], and then set [Zoom].

• If [Paper Feed] is set to [Auto], the paper tray is automatically selected according to the selected zoom rate. To use a specific paper tray, reset [Paper Feed] again.

• Even if [Paper Feed] is set to [Auto], you cannot select a paper tray that holds paper other than A4, A5, A6, B5, B6, Letter, Legal13/13.5/14, Executive, Statement, Folio, or 8.5 SQ paper. In this case, specify from [Paper Feed].

• If [Paper Feed] is set to [Auto], the [Paper Feed] setting automatically changes from [Zoom] to [Auto]. A message is displayed on the touch panel to inform you that the setting has been changed.

If [Fit to page(98%)] is selected and the size of the document and the paper are the same, the document is reduced to fit the paper.

When setting the zoom rate by using the numeric keypad

•

(1) Enter the zoom rate from 25 to 400% by using the numeric keypad or pressing

on the touch panel, and then press [OK].

• You can set the rate in units of 1%.

• If you enter an incorrect value, press the (CLEAR) button, and then enter the correct value.

Press the (START) button.

- 37 -

Copying on Both Sides of Paper (Duplex Copy)

• Available Printing Methods

• Use plain paper of a standard size. Use of paper other than paper of standard sizes may cause paper jams.

Loading Paper (User's Manual)

• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.

Changing the Document Orientation (Direction)

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

• When printing duplex documents on the both sides of paper or on the single side of paper, set the documents in the ADF.

• When making duplex copies from simplex documents using the document glass, Continuous Scan mode is automatically enabled. Follow the on-screen instructions.

Enabling Continuous Scan Mode (Continuous Scan)

Press [Duplex Copy] on the [Copy] or [Basic] tab.

Alternatively, you can set this setting from [Function Settings].

Select a duplex copy mode.

2. Copy

- 38 -

To make simplex copies so that each of the front and back sides of a duplex document can be copied on one side of different sheets of paper, select [2 1].

Select a binding method.

2. Copy

Changing the Document Orientation (Direction)

Press [OK].

Press the (START) button.

You can change other copy settings.

Useful Functions

For a Better Finish

Color Settings

Advanced Copy Settings

It is recommended to set a margin when you want to staple or punch holes in duplex copies.

Setting Margins (Margin)

Available Printing Methods

• Simplex document Duplex copies with the long edge bound

To change the document orientation, press [Change].

• Simplex document Duplex copies with the short edge bound

- 39 -

2. Copy

• Duplex documents Duplex copies with the long edge bound or the short edge bound

Set a document in the ADF.

• Duplex documents with the long edge bound Simplex copies

Set a document in the ADF.

• Duplex documents with the short edge bound Simplex copies

Set a document in the ADF.

Combining Multiple Pages on One Sheet of Paper (N-in-1)

• Available Printing Methods

You can copy two or four pages of a document into one side of a single sheet of paper.

Setting [Duplex Copy] at the same time can save more sheets of paper.

• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.

Changing the Document Orientation (Direction)

• If [N-in-1] is enabled, [Zoom] is automatically set to [Auto]. To specify a zoom rate, set [N-in-1], and then [Zoom].

Making Enlarged or Reduced Copies (Zoom)

• A part of the document may not be copied properly depending on the paper size, document size or specified rate.

• If [N-in-1] is enabled you cannot select [Auto] for paper feeding source. Select the paper tray to be used.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

• When using the document glass, Continuous Scan mode is automatically enabled. Follow the on-screen instructions.

• Continuous Scan mode enables you to copy multiple documents at once. You can use both the ADF and document glass for copying multiple documents as a single job.

Enabling Continuous Scan Mode (Continuous Scan)

Press [N-in-1] on the [Copy] or [Basic] tab.

- 40 -

Alternatively, you can set this setting from [Function Settings].

Select an N-in-1 method.

Select a layout.

To change the document orientation, press [Change].

2. Copy

- 41 -

Changing the Document Orientation (Direction)

Change other settings if necessary, and then press [OK].

Press the (START) button.

Available Printing Methods

• Two sheets One side of a sheet

• Four sheets One side of a sheet

• Vertical

Changing the Scan Size (Scan Size)

You can select the appropriate size of the document to be scanned.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Scan Size] on the [Basic] tab.

Alternatively, you can set this setting from [Function Settings].

2. Copy

• Horizontal

- 42 -

Select a size.

Press the (START) button.

Sorting Each Set in Page Order (Sort)

The sort function is enabled by factory default.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

• Continuous Scan mode enables you to copy multiple documents at once.

• You can use both the ADF and document glass for copying multiple documents as a single job.

Enabling Continuous Scan Mode (Continuous Scan)

Check that [Sort] on the [Advanced] tab is set to [ON].

Pressing [Sort] switches between [ON] and [OFF].

2. Copy

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Enter the number of copies.

Press the (START) button.

Enabling Continuous Scan Mode (Continuous Scan)

This function is useful when you want to copy multiple books.

To scan multiple sets of documents and make copies as a single job, enable the Continuous Scan mode. This mode is useful when using the [Sort], [N-in-1], or [Duplex Copy] function.

In Continuous Scan mode, you can copy your documents from the ADF, document glass, or both of them.

Sorting Each Set in Page Order (Sort)

Combining Multiple Pages on One Sheet of Paper (N-in-1)

Copying on Both Sides of Paper (Duplex Copy)

Cancelling Copying (User's Manual)

Press [Copy] or the (COPY) button.

Set the first sheet of a document in the ADF or on the document glass.

2. Copy

Pressing [Continuous Scan] switches between [ON] and [OFF].

When making N-in-1 and/or duplex copies by using the document glass, the [Please set next document] screen is displayed after scanning the documents even if [Continuous Scan] is set to [OFF].

Press [Continuous Scan] on the [Advanced] tab.

[Continuous Scan] is set to [ON].

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Enter the number of copies by using the numeric keypad.

Press the (START) button.

When the [Please set next document.] screen is displayed, set the next

document in the ADF or on the document glass.

When changing the place to set the next document, be sure to remove the document from the place you used first.

Press [Start Scan].

When scanning all sets of the documents is complete, press [Scan Complete].

If you press [Scan Complete] after scanning all the documents with multiple copies (2 or more) being set for [Copies], the remaining number of copies is copied.

2. Copy

Copying Different Size Documents (Mixed Size)

You can set multiple documents having the same width but different lengths in the ADF so that they can be copied on their respective paper sizes.

Documents can be set at the same time are as follows.

Specify the size of the larger document (size with *mark) for the document size.

• A4 and Folio*

• Letter and Legal 13*

• Letter and Legal 13.5*

• Letter and Legal 14*

• If [Mixed Size] is enabled, [Paper Feed] cannot be selected. The paper tray that matches the document is automatically selected to feed the paper.

• [Mixed Size] is available only if [Zoom] is set to [98% (Fit To Page)] or [100%].

• You cannot set [Edge Erase] and [Mixed Size] at the same time.

• To use the mixed size function with the MP tray, press [Device Settings] on the touch panel, and then select [Paper Setup] > [Select Tray] > [Copy] to enable [MP tray].

• When you use the MP tray, load paper in the MP tray, and then display the [Mixed Size] menu.

This section covers an example of Legal 13 loaded in Tray 1 and Letter loaded in the MP tray.

Load Legal 13 paper in Tray 1, and then load Letter paper in the MP tray.

You can use only standard paper for this function.

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2. Copy

Press [Device Settings] on the touch panel.

Press [Paper Setup].

Press [MP tray] and [Paper Size] in order, and then select [Letter].

Press [Back] until the home screen is displayed.

Press [Copy] or the (COPY) button.

Set a document that is mixed with Legal 13 and Letter sizes in the ADF.

Setting in the ADF (User's Manual)

Press [Mixed Size] on the [Advanced] tab.

[Mixed Size] is set to [ON].

Pressing [Mixed Size] switches between [ON] and [OFF].

Press [Tray 1] and [Paper Size] in the order, and then select [Legal13].

Press [Back] until the [Paper Setup] screen is displayed.

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Check that the following settings are displayed on the copy start screen.

• [Mixed Size]: ON

• [Paper Feed]: Auto

• [Zoom]: 100%

• [Scan size]: Legal 13

Enter the number of copies by using the numeric keypad if necessary.

Press the (START) button.

When using the Mixed Size function, be careful about the binding position of duplex documents.

When copying mixed-size duplex documents, specify the binding position for the bigger documents and bind smaller documents in the same direction as the bigger ones. (Their binding positions may not be the same.)

• For Legal/Letter

- For Legal documents with long-edge binding, set Letter documents with long-edge binding. (When loading in the ADF, set the documents so that their binding positions align to the top or bottom of the ADF.)

- For Legal documents with short-edge binding, set Letter documents with short-edge binding. (When loading in the ADF, set the documents so that their binding positions align to the left or right of the ADF.)

2. Copy

Resetting Copy Settings (Reset)

You can reset the copy function you changed to their default settings in the following ways.

• Auto Reset

If you do not perform any operation for a certain period of time, all the copy settings for your copy job return to their default settings. The auto reset time is set to 3 minutes by factory default.

The auto reset time can be changed from [Device Settings] > [Admin Setup] > [Manage Unit] > [Operation Clear] > [Operation Timeout] on the touch panel.

• Using [Reset] on the Touch Panel

If you press [Reset] on the copy top screen or each setting screen, the settings for your copy job return to their default settings.

When copying is complete, press [Reset] to reset the default settings for the next user.

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Changing the Document Orientation (Direction)

You can select [Portrait] or [Landscape] for the document orientation. Specify the appropriate orientation to get the copy result you want.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Direction] on the [Copy] or [Basic] tab.

Select the document orientation, and then press [OK].

If you press [Cancel], the screen returns to the previous screen without saving the changes.

2. Copy

Alternatively, you can set this setting from [Function Settings].

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Press the (START) button.

2. Copy

For a Better Finish

This section describes how to obtain a better finish.

• Adjusting the Density (Density)

• Selecting the Document Type (Document Type)

• Specifying the Scan Resolution (Resolution)

• Copying a Document with a Colored Background Clearly (Background Removal)

• Erasing Edge Shadows (Edge Erase)

• Removing Show-Through (Show-Through Removal)

Adjusting the Density (Density)

You can adjust the copy density in seven levels.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Image settings] on the [Image Settings] tab.

Press [Density].

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Select density.

[0] is the standard value. To increase the density, select [+1], [+2], or [+3] (darkest). To decrease the density, select [-1], [-2], or [-3] (lightest).

2. Copy

Selecting the Document Type (Document Type)

You can select a document type from [Text], [Text&Photo], [Photo], or [Photo (Glossy)] to make copies at the most suitable quality.

• If you select [Text], the gray level may be reduced depending on the document.

• If you select [Photo] or [Photo (Glossy)], fine texts or lines may be blurred depending on the document.

• If you select [Photo (Glossy)], images may be bright.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Image settings] on the [Image Settings] tab.

Press [Document Type].

Press the (START) button.

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Select a document type.

• [Text]: Set when copying a text document.

• [Text&Photo]: Set when copying a document having texts and photos. The well-balanced text and photo are reproduced on an image.

• [Photo]: Set when copying photos and graphic documents. Images are reproduced with the focus on grayscales.

• [Photo (Glossy)]: Set when copying a glossy photography or photo documents printed on glossy inkjet paper. Images are reproduced with the focus on grayscales in consideration of the glossy.

Specifying the Scan Resolution (Resolution)

You can change the resolution to scan a document.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Resolution] on the [Image Settings] tab.

2. Copy

Press the (START) button.

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Select a resolution.

• Resolution setting is available only when the color mode is set to "Auto" or "Color".

• If you select [ExtraFine], the reproducibility and gray level of fine lines or small characters will be improved.

Press the (START) button.

2. Copy

Copying a Document with a Colored Background Clearly (Background Removal)

To adjust a level of the document background removal, you can select Auto or OFF, or adjust in six levels.

If you select [Auto], the background is automatically removed in a level that suits the document.

• If a greater value of the background removal is set, fine lines, texts or light colors may not be reproduced depending on the document.

• In the following cases, background color may not be correctly detected and not be eliminated successfully.

- When a custom-size document is loaded

- When a document with the front edge folded is loaded

- When a document missing the front edge or an oblique document is loaded

- When a document having a hole near the front edge is loaded

- When a document is placed without aligning it with the guide on the document glass

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Image settings] on the [Image Settings] tab.

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2. Copy

Press [Background Removal].

Select a value.

Press the (START) button.

[3] for [Background removal] is the standard level. To increase a level of the document background removal, select [4], [5], or [6]. To decrease a level of the document background removal, select [2], [1], or [OFF] (no removal).

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Erasing Edge Shadows (Edge Erase)

When you copy a document with the document glass cover opened or when you copy a book, a black shadow may appear around the edges on the printed copy. This function enables you to erase the black shadow.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Edge Erase] on the [Image Settings] tab.

Enter a value from 2 to 50 mm (0.1 to 2.0 inches) in [Width] by using the

numeric keypad or by pressing and , and then press [OK].

Press the (START) button.

2. Copy

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Removing Show-Through (Show-Through Removal)

Show-Through Removal removes show-through of text from the reverse side. You can select the removal level from OFF, Low, Middle, or High.

• This function is enabled only when [Background Removal] is set to [Auto].

• This function is enabled only when [Document Type] is set to [Text] or [Text&Photo].

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Image settings] on the [Image Settings] tab.

Press [Show-Thr. Rem.].

Select a value.

• [Middle] is set by default.

• If light color becomes too faint with Middle (default value), set to [Low] (show-through may not be removed completely).

• If show-through is not completely removed with Middle (default value), set to [High] (light color may not be represented).

• For documents printed only one side or when reproducing light color, set to [OFF]. (For documents printed on two side, show-through remains.)

2. Copy

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Press the (START) button.

2. Copy

Color Settings

This section describes color settings when copying.

• Switching Color Modes

• Adjusting the Contrast (Contrast)

• Adjusting Hue for Color Copy

• Adjusting Saturation

• Adjusting RGB

Switching Color Modes

Switches the Color Modes. You can use the following three color modes.

• Color: All documents are copied in full color.

• Mono: All documents are copied in black and white.

• Auto: This machine detects the color of each page automatically. (Default) Color documents are copied in full color, black and white documents are copied in black and white. Copying becomes slow.

• When [Auto] is selected, printout's colors may not look as you expected in the following cases. In such a case, set [Color] or [Mono].

Here are some examples.

- Documents with extremely small colored part

- Dark-colored documents

- Pale documents

- Yellowish documents

- Documents with colored background

- Document with colored part within the range of 5 mm from any edges.

You can change the criteria for determining color document and black and white document from [Device Settings] > [Admin Setup] > [Scanner Setup] > [Scanner Adjust] > [Auto Color Judge Level] on the touch panel.

Scanner Setup

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Color Mode] on the [Basic] or [Image Settings] tab.

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Select a color mode.

Press the (START) button.

2. Copy

Adjusting the Contrast (Contrast)

Differences between bright and dark sections on a document are adjusted to make images and texts easier to view and read.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Image settings] on the [Image Settings] tab.

Press [Contrast].

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Select a value.

Press the (START) button.

Adjusting Hue for Color Copy

Red/green balance adjustment. Reddish: Enhance red. Greenish: Enhance green.

Press [Copy] or the (COPY) button.

Press [Image settings] on the [Image Settings] tab.

Press [Hue].

Select a value.

2. Copy

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Press the (START) button.

Adjusting Saturation Adjusting RGB

2. Copy

Saturation setting. Vivid: Enhance image sharpness. Light: Mute color.

Press [Copy] or the (COPY) button.

Press [Image settings] on the [Image Settings] tab.

Press [Saturation].

Select a value.

Adjust RGB contrast settings.

Press [Copy] or the (COPY) button.

Press [Image settings] on the [Image Settings] tab.

Press [RGB].

Select a value each for RGB, and then press [OK].

Press the (START) button.

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Press the (START) button.

2. Copy

Advanced Copy Settings

This section describes advanced settings when copying.

• Making Multiple Copies on a Sheet of Paper (Repeat)

• Adding a Stamp (Watermark)

• Copying Both Sides of a Card to One Side (ID Card Copy)

• Setting Margins (Margin)

• Skipping White Pages When Copying (Omit Blank Page)

Making Multiple Copies on a Sheet of Paper (Repeat)

This function enables you to repeatedly copy the same document on one side of a sheet of paper. The document can be repeated two or four times.

•Two repeat

• Four repeat

• If [Repeat] is enabled, [Zoom] is automatically set to [Auto]. To specify a zoom rate, enable [Repeat], and then set [Zoom].

• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.

Changing the Document Orientation (Direction)

• A part of the document may not be copied depending on the paper, document, or zoom rate.

• If the repeat function is enabled, the paper tray is automatically set. Select the paper tray to be used.

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Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Continuous Scan mode enables you to copy multiple documents at once.

Enabling Continuous Scan Mode (Continuous Scan)

2. Copy

Press [Repeat] on the [Advanced] tab.

Select a repeat method, and then press [OK].

Press [OK].

Press the (START) button.

If you press [Paper Feed], you can set a paper feed tray.

Specifying the Paper Feed Tray (Paper Feed)

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Adding a Stamp (Watermark) Copying Both Sides of a Card to One Side (ID Card Copy)

2. Copy

You can stamp a date, sequential page numbers, or any character string when copying.

• Character strings are printed in black.

• The font Universe Medium is used for character strings.

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Watermark] on the [Image Settings] tab.

Press [Page Number] to set the start page number and printing position.

Press [String] to specify the characters and printing position.

Press [Font Size] and specify character size.

Press the (START) button.

This function enables you to copy both sides of an ID card, such as a driver's license, on one side of a sheet of paper.

• You cannot use the ADF for this ID Card Copy function.

• Set the ID card with the upper side facing leftward.

• 2 mm from the edge of the document glass is the scan margin.

• The machine scans an area half the size of the specified paper. If the document is more than half the size of the paper size, the excess part is discarded.

Press [Copy] or the (COPY) button.

Press [ID Card Copy] on the [Advanced] tab.

[ID Card Copy] is set to [ON].

Pressing [ID Card Copy] switches between [ON] and [OFF].

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Set your card with the front side down on the document glass.

Enter the number of copies.

Press the (START) button.

When the [Please set back side of document.] screen is displayed, place your

card with the back side down on the document glass.

If you press [Scan Complete], only the front side is copied without scanning the back side.

Press [Start Scan].

2. Copy

Setting Margins (Margin)

• Copying with Margins on One Side

• Copying with Margins on Both Sides

The margin function enables you to set margins. This function is useful when you want to staple or punch holes in copies. You can set the top, bottom, right, and left margins by specifying the [Top] and [Left] values.

• For Portrait Printing

• Specifying the left margin is suitable for long edge binding printing.

• Specifying the top margin is suitable for short edge binding printing.

• For Landscape Printing

• Specifying the left margin is suitable for short edge binding printing.

• Specifying the top margin is suitable for long edge binding printing.

• A part of a document may not be copied.

• The specified margin values stay active even after you change the zoom rate.

• To copy a document in your preferred orientation, specify the orientation in [Direction] in advance.

Changing the Document Orientation (Direction)

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• If all the values are set to [0], [Margin] is disabled.

• You can set [Margin] as default so that you do not have to set margins every time you make copies.

• The value of the margin can be changed from [Device Settings] > [Admin Setup] > [Copy Setup] > [Default Settings] > [Margin] on the touch panel.

Copying with Margins on One Side

Set margins to a simplex document before copying.

Set [Direction] correctly.

Changing the Document Orientation (Direction)

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Margin] on the [Advanced] tab.

• To create a margin on the right side of the output, specify a negative value.

To set the top or bottom margin, specify a margin in [Top] of [Front] by using

the numeric keypad or by pressing , , and [+/-], and then press [OK].

• To create a margin at the top of the output, specify a positive value.

• To create a margin at the bottom of the output, specify a negative value.

2. Copy

To set the left or right margin, specify a margin in [Left] of [Front] by using the

numeric keypad or by pressing , , and [+/-].

• To create a margin on the left side of the output, specify a positive value.

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• You do not need to specify the [Back] margin when copying on a single side.

• If you press [Cancel], the screen returns to the previous screen without saving the changes.

Press the (START) button.

Copying with Margins on Both Sides

When you make duplex copies with [Margin] enabled, you must specify the [Back] margin.

Set [Direction] correctly.

Changing the Document Orientation (Direction)

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Duplex Copy] on the [Copy] or [Basic] tab.

Press [Margin] on the [Advanced] tab.

Enter the [Left] margin and [Top] margin for [Front] and [Back].

Margins you can enter vary depending on the [Direction] you set. Set referring the below.

• For portrait documents with long edge binding

(1) Enter values in [Left].

Enter a positive value in [Front].

Enter a negative value in [Back].

2. Copy

Set [Duplex Copy].

Copying on Both Sides of Paper (Duplex Copy)

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2. Copy

• For portrait documents with short edge binding

(1) Enter values in [Top].

Enter a positive value in [Front].

Enter a negative value in [Back].

• For landscape documents with long edge binding

(1) Enter values in [Top].

Enter a positive value in [Front].

Enter a negative value in [Back].

• For landscape documents with short edge binding

(1) Enter values in [Left].

Enter a positive value in [Front].

Enter a negative value in [Back].

Press the (START) button.

• The margins' positions conform to [Direction].

• When using the document glass, Continuous Scan mode is automatically enabled. Follow the on-screen instructions.

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Skipping White Pages When Copying (Omit Blank Page)

If blank pages are included in the scanned document, you can skip the blank pages when copying.

• Blank pages may not be detected correctly in the following cases.

- Halftone documents

- Documents with extremely small printed area (e.g. blank pages with page numbers)

- Document with printed part within the range of 10 mm from any edges.

• When N-in-1 is applied, pages are moved up if white pages are omitted.

• If you make duplex copies of two-sided documents including blank pages, two sides of copies and originals may not correspond.

You can change the criteria for determining blank pages from [Device Settings] > [Admin Setup] > [Scanner Setup] > [Scanner Adjust] > [Blank Page Skip Level] on the touch panel.

Scanner Setup

2. Copy

Press [Copy] or the (COPY) button.

Set a document in the ADF or on the document glass.

Press [Omit Blank Page] on the [Advanced] tab.

[Omit Blank Page] is set to [ON].

Press the (START) button.

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Scan

Basic Operations of Scan Functions

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to a Computer

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Descriptions of Screens for Scan

3. Scan

Basic Operations of Scan Functions

This section describes basic operations when scanning.

• Setting to Scan a Document

• Displaying a Preview Image

• Other Settings to Scan

• Items on Transmit and Receipt Journal Report (E-mail/Internet fax/FaxServer)

Setting to Scan a Document

This section describes how to set image quality when scanning documents.

Specifying a Document Type

If you select a document type, the document can be scanned at the most suitable quality.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Setting a Document (User's Manual)

When scanning a document with the machine, a document in the ADF is given priority. Check that there is no document in the ADF when using the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

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3. Scan

Press [Document Type] and press a document type.

• [Text]: Set when copying a text document.

• [Text/Photo]: Set when copying a document having texts and photos. The well-balanced text and photo are reproduced on an image.

• [Photo]: Set when copying photos and graphic documents. Images are reproduced with the focus on grayscales. In [Photo] mode, it takes longer to scan.

• [Photo (Glossy)]: Set when copying a glossy photography or photo documents printed on glossy inkjet paper. Images are reproduced with the focus on grayscales in consideration of the glossy.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

Press [Resolution] and press a resolution.

• If you select [Text], the gray level may decrease depending on the document.

• If you select [Photo] or [Photo (Glossy)], fine texts or lines may be blurred depending on the document. It takes longer to scan.

• If you select [Photo (Glossy)], images may be bright.

Change other settings if necessary, and then press the (START) button.

Specifying a Scan Resolution

Specify a resolution to scan a document to obtain the most suitable quality.

Press [Scan] or the (SCAN) button.

Change other settings if necessary, and then press the (START) button.

Adjusting the Density

You can adjust the density in seven levels.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

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Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

Press [Density] and press a density level.

3. Scan

• In the following cases, background color may not be correctly detected and not be eliminated successfully.

- When a custom-size document is loaded

- When a document with the front edge folded is loaded

- When a document missing the front edge or an oblique document is loaded

- When a document having a hole near the front edge is loaded

- When a document is placed without aligning it with the guide on the document glass

• If a greater value of the background removal is set, fine lines, texts or light colors may not be reproduced depending on the document.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

Press [Background Removal] and press a value.

[0] is the standard value. To increase the density, select [+1], [+2], or [+3] (darkest). To decrease the density, select [-1], [-2], or [-3] (lightest).

Change other settings if necessary, and then press the (START) button.

Scanning a Document with a Colored Background Clearly (Background Removal)

To adjust a level of the document background removal, you can select Auto or OFF, or adjust in six levels.

If you select [Auto], the background is automatically removed in a level that suits the document.

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Change other settings if necessary, and then press the (START) button.

Removing Show-Through (Show-Through Removal)

3. Scan

Show-Through Removal removes show-through of text from the reverse side. You can select the removal level from OFF, Low, Middle, or High.

• This function is enabled only when [Background Removal] is set to [Auto].

• This function is enabled only when [Document Type] is set to [Text] or [Text&Photo].

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

Press [Show-Thr. Rem.] and press a value.

• [Middle] is set by default.

• If light color becomes too faint with Middle (default value), set to [Low] (show-through may not be removed completely).

• If show-through is not completely removed with Middle (default value), set to [High] (light color may not be represented).

• For documents printed only one side or when reproducing light color, set to [OFF]. (For documents printed on two side, show-through remains.)

Change other settings if necessary, and then press the (START) button.

Adjusting the Contrast

Differences between bright and dark sections on a document are adjusted to make images and texts easier to view and read.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

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Press [Image Settings] on the [Image Settings] tab.

3. Scan

Press [Contrast] and press a value.

Change other settings if necessary, and then press the (START) button.

Adjusting the Hue

Press [Hue] and press a value.

Change other settings if necessary, and then press the (START) button.

Adjusting the Saturation

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

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Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Image Settings] on the [Image Settings] tab.

3. Scan

Press [Saturation] and press a value.

Change other settings if necessary, and then press the (START) button.

Adjusting RGB

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [RGB] and press a value for Red, Green, Blue respectively, and then

press [OK].

Change other settings if necessary, and then press the (START) button.

Erasing Edge Shadows (Edge Erase)

When you scan a document with the document glass cover opened or when you scan a book, a black shadow may appear around the edges on the scanned image. The edge erase function allows you to erase the black shadow.

[Edge Erase] is set to [ON], and [Width] to 5 mm by factory default.

The default value of the edge width to erase can be changed from [Admin Setup] > [Scanner Setup] > [Default Settings] > [Edge Erase] > [ON] > [Width].

Press [Image Settings] on the [Image Settings] tab.

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Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

3. Scan

Saving Scanned Data in a Shared Folder

Press [Edge Erase] on the [Image Settings] tab.

Enter a value from 5 to 50 mm (0.2 to 2.0 inches) in [Width] by using the

numeric keypad or pressing on the touch panel, and then press [OK].

Change other settings if necessary, and then press the (START) button.

Displaying a Preview Image

Using the Preview function, you can check the scanned image on the touch panel before saving or sending.

• The image previewed on the display does not completely match the printout. Use the function to check the content or orientation of scanned documents.

• For the Scan To Computer, Remote Scan, or WSD Scan function, Preview is not available.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan method.

Press [Preview] on the [Advanced] tab to set it to [ON].

Pressing [Preview] switches between [ON] and [OFF].

Press the (START) button.

When preview image is displayed, check the scanned image.

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• There are three methods to display preview images.

- : Displays full page.

- : Displays across the width of the screen.

- : Displays the scanned page at the same magnification.

• Press [Full Screen] to display the preview image in full screen.

• Use , , , and to scroll the preview image.

• When scanning multiple pages of documents, use the navigation button to switch between the pages.

- : Displays the previous page.

- : Displays the next page.

- : Displays any page. Press this button and enter page number you want to display.

• If you set the next document on the ADF or document glass and press [Preview], the machine scans the document and displays the scanned document.

• Press [Cancel Preview] to close the preview screen and cancel sending.

Press [Start Transmission].

3. Scan

Other Settings to Scan

This section describes how to read documents for the scan function.

Scanning Multiple Documents Continuously (Continuous Scan)

To scan multiple documents as a single job, enable Continuous Scan mode.

In Continuous Scan mode, you can scan your documents from the ADF, document glass, or both of them.

Press [Scan] or the (SCAN) button.

Set the first sheet of a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Continuous Scan] on the [Advanced] tab to set it to [ON].

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Pressing [Continuous Scan] switches between [ON] and [OFF].

Change other settings if necessary, and then press the (START) button.

3. Scan

When the [Please set next document] screen is displayed, set the next

document in the ADF or on the document glass.

If you set the next document to a different place, remove the document from the place you used first.

Press [Start Scan].

When scanning all sets of the documents is complete, press [Scan Complete].

Select a size.

For both of the ADF and document glass, available custom sizes are as follows. Width: 105 to 297 mm / Height: 148 to 432 mm

*For custom sizes of 210 mm or more in height, duplex scanning is available.

Specifying a Scan Size

You can specify the suitable size to scan a document.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Scan Size] in the [Basic] tab or [Scan To USB Memory] tab.

Change other settings if necessary, and then press the (START) button.

Scanning a Duplex Document (Duplex Scan)

This section describes how to scan two-sided documents.

• Use standard size plain paper. Use of paper other than standard size plain paper may cause paper jams.

• To scan a duplex document, set the document in the ADF.

Press [Scan] or the (SCAN) button.

Set a document in the ADF.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

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Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Duplex Scan] in the [Advanced] tab, [Scan To USB Memory] tab, or

[Basic] tab.

Select a printing method.

3. Scan

• Blank pages may not be detected correctly in the following cases.

- Halftone documents

- Documents with extremely small printed area (e.g. blank pages with page numbers)

- Document with printed part within the range of 10 mm from any edges.

You can change the criteria for determining blank pages from [Device Settings] > [Admin Setup] > [Scanner Setup] > [Scanner Adjust] > [Blank Page Skip Level] on the touch panel.

Scanner Setup

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Omit Blank Page] on the [Advanced] tab to set it to [ON].

Change other settings if necessary, and then press the (START) button.

Skipping White Pages When Scanning (Omit Blank Page)

If blank pages are included in documents, you can skip the blank pages from the scanned results.

Pressing [Omit Blank Page] switches between [ON] and [OFF].

Change other settings if necessary, and then press the (START) button.

Changing the Document Orientation (Direction)

You can specify the orientation of images.

Specify the top edge position of the image.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

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3. Scan

Saving Scanned Data in a Shared Folder

Press [Direction] on the [Image Settings] tab, [Advanced] tab, or [Basic] tab.

Select a direction.

Change other settings if necessary, and then press the (START) button.

Scanning Documents of Different Sizes (Mixed Size)

• A4 and Folio*

• Letter and Legal 13*

• Letter and Legal 13.5*

• Letter and Legal 14*

For the Scan To Computer, Remote Scan, and WSD Scan function, Mixed Size is not available.

Press [Scan] or the (SCAN) button.

Set a document in the ADF.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Mixed Size] in the [Advanced] tab or [Basic] tab to set it to [ON].

Pressing [Mixed Size] switches between [ON] and [OFF].

Change other settings if necessary, and then press the (START) button.

You can set multiple documents having the same width but different lengths in the ADF and scan them in their respective paper sizes.

Documents can be set at the same time are as follows.

Specify the size of the larger document (size with *mark) for the document size.

When using the Mixed Size function, be careful about the binding position of duplex documents.

When scanning mixed-size duplex documents, specify the binding position for the bigger documents and bind smaller documents in the same direction as the bigger ones. (Their binding positions may not be the same.)

• For Legal/Letter

Specifying a File Name

You can specify a name of a scanned data file.

Press [Scan] or the (SCAN) button.

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3. Scan

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [File Name] on the [Advanced] tab.

Enter a file name, and then press [OK].

You can enter up to 64 characters.

Change other settings if necessary, and then press the (START) button.

Specifying a Color Mode

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Color Mode] in the [Basic] tab or [Scan To USB Memory] tab.

Select a color mode.

• When [Auto(Color/Grayscale)] is enabled, this machine detects the color of each page automatically. Color documents are scanned in full color; black and white documents are scanned in grayscale.

• When [Auto(Color/Mono)] is enabled, this machine detects the color of each page automatically. Color documents are scanned in full color; black and white documents are scanned in black and white.

• You can change the criteria for determining color document and black and white document from [Device Settings] > [Admin Setup] > [Scanner Setup] > [Scanner Adjust] > [Auto Color Judgement Level] on the touch panel.

Scanner Setup

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When [Auto] is selected, scanned document may not look as you expected in the following cases. In that case, set [Color] or [Mono].

Here are some examples.

• Documents with extremely small colored part

• Dark-colored documents

• Pale documents

• Yellowish documents

• Documents with colored background

• Document with colored part within the range of 5 mm from any edges.

Change other settings if necessary, and then press the (START) button.

3. Scan

Specifying a File Format

You can specify a file format of a scanned document.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [File Format] on the [Image Settings] tab.

Select a file format.

The screen that appears when [Auto (Color/Mono)] is selected is shown as an example.

The available file formats vary depending on the selected color type.

Color type File format

Auto (Color/Grayscale) Single-PDF, Multi-PDF, Single-HC-PDF, Multi-HC-PDF, Multi-PDF/A, Single-

TIFF, Multi-TIFF, JPEG, XPS

Auto (Color/Mono) Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS

Color Single-PDF, Multi-PDF, Single-HC-PDF, Multi-HC-PDF, Multi-PDF/A, Single-

TIFF, Multi-TIFF, JPEG, XPS

Grayscale Single-PDF, Multi-PDF, Single-HC-PDF, Multi-HC-PDF, Multi-PDF/A, Single-

Mono Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS

TIFF, Multi-TIFF, JPEG, XPS

Change other settings if necessary, and then press the (START) button.

Specifying a File Compression Rate

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

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Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Compression Rate] on the [Image Settings] tab.

Select a compression rate.

Select a color type.

Change other settings if necessary, and then press the (START) button.

Encrypting a PDF File

3. Scan

• [Encrypted PDF] can be selected only if [File Format] is set to [PDF] or [HC-PDF]. [PDF/A] cannot be selected.

• To encrypt a PDF file, you must set a document open password or permission password.

• The permission setting items for printing and editing a PDF file vary depending on the encryption level.

• A permission to print a document, a permission to extract text and graphic, and a permission to change a document are displayed only if you select [Enable] or [Apply Default Password] for [Permissions Password].

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Select a scan function.

Sending Scanned Data as an E-mail Attachment

Saving Scanned Data to USB Memory

Saving Scanned Data in a Shared Folder

Press [Encrypted PDF] on the [Image Settings] tab.

Press [Encrypt], select encryption level, and then press [Next].

To set a document open password, press [Enable] or [Apply Default

Password].

To select [Apply Default Password], you must register the default password from [Device Settings] > [Admin Setup] > [Scanner Setup] > [Default Settings] >[Encrypted PDF Setting] on the touch panel in advance.

Administrator Setup

Enter a password, and then press [OK].

You can enter up to 32 characters.

When converting a scanned document to a PDF file, you can encrypt the file. You can set an encryption level, a document open password, a permission password, and use permissions for the created PDF file. The higher the encryption level is, the higher the security level is.

A document open password is intended to open an encrypted PDF file. A document open password cannot be the same as a permission password. You can enter up to 32 characters.

A permission password is intended to control printing, extracting, editing, or other operations for encrypted PDF files. A permission password cannot be the same as a document open password. You can enter up to 32 characters.

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Enter the password again, and then press [OK].

To set a permission password, press [Enable] or [Apply Default Password].

Enter a password, and then press [OK].

A permission password cannot be the same as a document open password. You can enter up to 32 characters.

Enter the password again, and then press [OK].

Select a permission to print, and then press [Next].

Select a permission to extract, and then press [Next].

Select a permission to edit, and then press [Next].

Check the security setting, and then press [Yes].

Change other settings if necessary, and then press the (START) button.

3. Scan

Items on Transmit and Receipt Journal Report (E-mail/Internet fax/FaxServer)

This section describes Items on Transmit and Receipt Journal Report (E-mail/Internet fax/ FaxServer).

For instructions on how to print Transmit and Receipt Journal Report, refer to "Checking the

Information of the Machine

To print Transmit and Receipt Journal Report of E-mail/Internet fax/FaxServer automatically, from [Admin Setup] on the touch panel, [Scanner Setup] > [E-mail Setup] > Set [A/R Full Print] to [ON].

Scanner Setup

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Item Description

1 Distant Station • Print Scan To E-mail, Internet Fax Sending, and e-mail attachment

2 Uni/Multi When you send to multiple recipients, this indicates "Multicast".

3 Page Sending: Indicates pages of the scanned document.

4 TxKind • IFAX: Send with Internet Fax

5 Result OK: Communication success

6 Error Code Indicates the error code when a communication error occurs.

files: Indicates an e-mail address of the other party (destination or originator).

• Send with Scan To Fax Server: Indicates the destination number.

Receiving: Always blank.

• FAXSERVER: Send with Scan To Fax Server For Scan To Fax Server and e-mail attachment file printing, it is blank.

ERROR: Communication failure

For details, see "E-mail/Internet fax/FaxServer Error Code". When the communication is successful, it is blank.

Transmission history of receiving fax and forwarding received e-mail is not displayed on Transmit and Receipt Journal Report of E-mail/Internet fax/FaxServer.

You can check from the Web page "Transmission Settings" - "Automated Delivery Log".

For details, see "Transmission Settings" in "About Items That Can be Set or Checked

3. Scan

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3. Scan

Sending Scanned Data as an E-mail Attachment

This section describes how to send scanned data as an e-mail attachment.

• Before Using Scan To E-mail (User's Manual)

• Entering E-mail Address to Send E-mail (User's Manual)

•

Specifying a Destination from Address Book or Group List

• Specifying a Destination Using One-touch Button

• Specifying a Destination from Transmission History

• Specifying a Destination Searching LDAP Server

• Setting the Sender's Address

• Setting the Reply Address

• Registering an E-mail Template

• Using an E-Mail Template

• Saving Transmission Data

• Checking Results of Scan To E-mail

Specifying a Destination from Address Book or Group List

You can select a destination from the address book or group list. You must register destinations in the address book or group list in advance.

For details on how to add an e-mail address to the address book or group list, refer to "

Address

Press [Scan] on the touch panel or (Scan) on the operator panel.

Set a document in the ADF or on the document glass.

Press [Scan To E-mail].

Press [Address Book] or [Group List] on the [Scan To E-mail] or [Basic] tab.

Select the transmission destination or group.

You can select multiple items.

E-mail

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When you complete the selection of all the destinations, press [OK].

Set scan settings if necessary.

Press [OK].

Press the (START) button.

Specifying a Destination Using One-touch Button

Press [Scan] on the touch panel or (Scan) on the operator panel.

Set a document in the ADF or on the document glass.

Press [Scan To E-mail].

Press the One-touch Button you want to specify.

To select the speed dial numbers 09 to 40 that are assigned to one-touch buttons, press or to switch between the screens.

3. Scan

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Set scan settings if necessary.

Press [OK].

Press the (START) button.

Specifying a Destination from Transmission History Specifying a Destination Searching LDAP Server

3. Scan

Press [Scan] on the touch panel or (Scan) on the operator panel.

Set a document in the ADF or on the document glass.

Press [Scan To E-mail].

Press [Tx History] on the [Scan To E-mail] or [Basic] tab.

Select the destination.

You can select multiple items.

When you complete the selection of all the destinations, press [OK].

Set scan settings if necessary.

Press [OK].

Press the (START) button.

You can search for a destination from a list on the LDAP server. There are two search methods, as shown below.

• [Simple Search]: You can run a search with only one keyword as a user name. You can only search for character strings included in usernames, and not in e-mail addresses.

• [Advanced Search]: You select search conditions to search for items that include all the specified keywords or any of the keywords. You can specify user names or e-mail addresses as search keywords.

Up to 100 search results are displayed.

For details on setting the LDAP server, refer to "

Press [Scan] on the touch panel or (Scan) on the operator panel.

Set a document in the ADF or on the document glass.

Press [Scan To E-mail].

Press [LDAP] on the [Scan To E-mail] or [Basic] tab.

Press [Simple Search] or [Advanced Search].

Enter a keyword to search.

Press [OK] to start searching.

When the search results are displayed, select the destination.

You can select multiple items.

When you complete the selection of all the destinations, press [OK].

Set scan settings if necessary.

Press [OK].

Press the (START) button.

Setting the LDAP Server".

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Setting the Sender's Address Setting the Reply Address

3. Scan

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [E-mail Setup].

Press [From/Reply To].

Press [From].

Enter an e-mail address.

Press [OK].

Press [Back] until the top screen is displayed.

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [E-mail Setup].

Press [From/Reply To].

Press [Reply To].

Specify a destination.

Press [Back] until the top screen is displayed.

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Registering an E-mail Template Using an E-Mail Template

3. Scan

You can register up to five templates with a variety of subjects and body text.

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [E-mail Setup].

Press [Template].

Press [Edit Subject] or [Edit Body].

Select number you want to register.

Enter subject and body texts you want to register.

Up to 80 characters for a subject and up to 256 characters for body text can be entered.

Press [OK].

Press [Back] until the top screen is displayed.

You can use subjects and body texts that are registered as a template in standard e-mails.

Press [Scan] or the (SCAN) button.

Set a document in the ADF or on the document glass.

Press [Scan To E-mail].

Press the [Advanced] tab.

Press [E-mail Setup].

Press [Subject] or [E-mail Body].

Press [Select Subject] or [Select Text].

Press the subject or body to select.

Press the [Scan To E-mail] tab to select an entry method.

Specify a destination.

Press the (START) button.

Setting the Sender's Address

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Saving Transmission Data Checking Results of Scan To E-mail

3. Scan

You can save data sent via Scan To E-mail, etc. For details, refer to "Saving Sent and

Received Data (Transmission Data Save)

You can check the Scan To E-mail result in Transmit and Receipt Journal Report.

For details, refer to "Items on Transmit and Receipt Journal Report (E-mail/Internet fax/

FaxServer)

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3. Scan

Saving Scanned Data to a Computer

This section describes how to save scanned data to a computer.

Use Scan To Computer function of the machine or use software of the computer to scan.

To scan, use one of the following software.

For Windows

ActKey: To be installed if you install software from [Install Optional Software]. WSD: Preinstalled on Windows.

For Mac OS X

Image Capture: Supplied with Mac OS X

• Changing the Machine Settings

• Using ActKey

• Using WSD Scan

• Using Image Capture (Mac OS X)

• Using a Scanner Supported Application

• Adding Destination for Scan To Computer

• Deleting Destination for Scan To Computer

Changing the Machine Settings

Enabling Network TWAIN

Enable the Network TWAIN function so that you can use the Scan to Computer function on a computer that is connected via a network.

Press [Device Settings] on the touch panel.

Press or several times, and press [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [TWAIN Setup].

Make sure that [Network TWAIN] is set to [ON].

Pressing [Network TWAIN] switches between [ON] and [OFF].

Press [Back] until the home screen is displayed.

Setting PC Scan mode

Set the scan mode when scanning from a computer. This machine has the following three scan modes.

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3. Scan

• Simple Scan mode: You can start scanning anytime if the machine is in standby status.

• Manual Scan mode: Turn on the Remote Scan function on the touch panel before starting scanning.

• Secure Scan mode: You can just operate from a computer specified when you turn on the remote scan function on the touch panel. Only one computer can be connected at a time.

If you perform a remote scan via the WSD Scan connection, you can scan from computers that are already registered in this machine, regardless of the Remote Scan modes.

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press or several times to select [PC Scan Mode].

Select a scan mode, and then press [OK].

Press [Back] until the home screen is displayed.

If [Manual Scan Mode] or [Secure Scan Mode] is selected, remote scan buttons appears on the home screen.

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Using ActKey

Click [Start], and then select [Devices and Printers].

3. Scan

If you use ActKey, you can start scanning according to the settings you specified just by clicking the button.

ActKey and scanner driver are included in the software DVD-ROM, and will be automatically installed if [Install Optional Software] is selected when installing the software.

Starting Scanning on a Device (ActKey)

Press [Scan] or (Scan).

Set a document in the ADF or on the document glass.

Press [Scan To Computer].

Press [Select A Connecting PC].

Press [From Network] or [From USB Interface] in accordance with the

connection method of the machine and computer.

For the network connection, select a destination computer to which the data is

sent.

Right-click [OKI MC573], and then [Scan properties].

If the [User Account Control] dialog is displayed, click [Yes].

Click the [Events] tab.

Select an event from [Select an event].

Select [Start this program], and then select [ActKey].

Repeat steps 4 and 5 so that all events are set to [ActKey].

Click [OK].

Starting Scanning from a Computer (Remote Scan) (ActKey)

Set a document in the ADF or on the document glass.

If PC Scan Mode is set to [Manual Scan Mode] or [Secure Scan Mode], press

[Remote Scan TWAIN] on the touch panel to make the machine standby.

If the target computer is not listed in the destination computers, register the computer with Network Configuration.

Registering the Machine (New Device) to a Computer Using Network Configuration

Press [Select An Application].

• If you select [Application], the application that you specify [Application-1] of ActKey or dedicated application for Windows starts, and then the scanned image is displayed on the application.

• If you select [Folder], the scanned document is saved in the specified folder.

• If you select [PC-FAX], a fax transmission application starts. After sending the scanned document, send a fax with the fax transmission application on your computer.

Press (START).

If the machine is connected via USB and ActKey does not start on the computer even when the (START) button is pressed, follow the steps to start ActKey.

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If PC Scan Mode is set to [Simple Scan Mode], go to step 3.

Click [Start] on the computer screen, and then select [All Programs] >

[Okidata] > [ActKey] > [ActKey].

If the scanner selection screen is displayed, select [OKI Universal Twain USB] for a USB connection or [OKI Universal Twain ****** (*; the last six digits of the MAC address)] for a network connection, and then click [OK].

Click the [Folder] button.

Scanning starts and scanned documents are stored in a specified folder.

Click [PC-FAX] on a computer.

Send a fax by following the on-screen instructions.

3. Scan

Sending Scanned Data by Fax (ActKey)

For the PC-FAX transmission function, the resolution is fixed to 200 dpi and the color mode is fixed to black and white.

Set a document in the ADF or on the document glass.

If PC Scan Mode is set to [Manual Scan Mode] or [Secure Scan Mode], press

[Remote Scan TWAIN] on the touch panel to make the machine standby.

Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [ActKey].

Changing the Setting of Each ActKey Button (ActKey)

You can change the settings of each of four scan buttons.

Start ActKey.

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3. Scan

Select [Button settings] from the [Options] menu.

Click a button to set.

Change the setting if necessary.

• The default save destination is automatically created when ActKey is installed.

• The scanned data is saved in the save destination folder with "file name (date) sequential number".

Click [OK].

Registering the Machine (New Device) to a Computer Using Network Configuration

You can add the network connected machine (new device) to a computer with the scanner driver of the machine installed using Network Configuration.

Network Configuration is installed at the same time as ActKey is installed, and is automatically included in the task bar when you start a computer.

Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [Tools] >

[Network Configuration].

Right-click [Show Network Configuration] in the task tray.

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Select [Add Scanner] from the [Scanner] menu.

Select the scanner driver name to be added.

Add the new machine by following the procedure when the installer of the

scanner driver starts.

3. Scan

Changing the Setting Information of the Registered Machine Using Network Configuration

Change the address of the machine registered to a computer as a network scanner. Update the address and port number if you cannot scan using ActKey because the address of the machine was changed.

Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [Tools] >

[Network Configuration].

Right-click [Show Network Configuration] in the task tray.

Select the scanner driver to change and select [Edit Scanner] from the

[Scanner] menu.

The setting value that is currently set to the computer is displayed.

Change to the address and port number of the machine. For address, IP

address or device short name can be specified.

Registering Computer Using Network Configuration

Register your computer using Network Configuration when the computer is not registered to Network Scan Destination of Scan To Computer of the machine.

Your computer may automatically be registered when the scanner driver is installed usually.

Check that the machine is turned on.

Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [Tool] >

[Network Configuration].

Right-click [Show Network Configuration] in the task tray.

Select the scanner driver to be used, and then select [Properties] from the

[Scanner] menu.

Click the [Register] tab.

As the computer information, the computer name, IP address and port number are displayed.

You do not need to set the computer name, because the computer's host name is automatically acquired.

Computer name (host name) is used as default address, but you can clear the "use computer name (host name)" check box and select IP address of the computer.

If multiple network cards are installed in the computer, multiple IP addresses are displayed.

Select the IP address of the network card that is currently used.

Change the current setting for the port number that is displayed if necessary.

Click [Register] to register your computer to Network Scan Destination of Scan

To Computer of the machine.

Deleting Computer Using Network Configuration

You can delete unnecessary computers from Network Scan Destination of Scan To Computer of the machine.

Click [Start], and then select [All Programs] > [Okidata] > [ActKey] > [Tools] >

[Network Configuration].

Right-click [Show Network Configuration] in the task tray.

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Select [Properties] from the [Scanner] menu.

Click the [Unregister] tab.

Select the computer name to unregister, and then click [Unregister].

3. Scan

Using WSD Scan

You can set WSD Scan from Scan To Computer or Remote Scan via a network.

To use WSD Scan, the machine must be connected to a computer with the following installed via a network: Windows 10/Windows 8.1/Windows 8/Windows Vista/Windows 7/Windows Server 2012/Windows Server 2012 R2/Windows Server 2008/Windows Server 2008 R2

To use the WSD Scan function, follow the steps to install the machine to the computer as a WSD device.

Check the network connection before starting the procedure below.

Enabling WSD Scan

To use the Scan To Computer (WSD Scan) function and the Remote Scan (WSD Scan) function via the WSD Scan connection, follow the procedure below.

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [WSD Scan Setup].

Check that [WSD Scan] is set to [Enable].

Pressing [WSD Scan] switches between [Enable] and [Disable].

Press [Back] until the home screen is displayed.

Installing This Machine as a WSD Device to a Computer

Install this machine as a WSD Scan device with a Windows computer that supports WSD Scan so that you can use the WSD Scan function.

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• If a computer for WSD Scan recognizes this machine and the IP address of this machine is changed, you must register from the beginning. Uninstall this machine, and then install it again.

• Before starting this installation, check that Network Search is enabled.

From [Control Panel], click [Network and Internet] > [Network and Sharing Center] > [Change advanced sharing settings], select [Turn on network discovery] for [Network discovery], and then click [Save Changes].

You can register up to 50 computers in this machine.

Select [Network] from the [Start] menu.

Right-click the [OKI MC573] icon under [Multifunction Devices], and then

select [Install].

If the [User Account Control] dialog is displayed, click [Yes].

When a balloon message is displayed to inform you that the installation is

complete on the task bar, click the balloon to check the details, and then click [x (Close)].

Press [Scan] or the (SCAN) button on the machine.

Press [Scan To Computer].

Press [Select A Connecting PC].

Press [From WSD Scan].

Check that a computer is displayed on this machine as a connection

destination of WSD Scan.

Enter the administrator name and password and press [OK].

The factory default administrator name and password are "admin" and "999999" respectively.

Press [Scanner Setup].

Press [WSD Scan Setup].

Press [Binding].

Select a binding position.

Press [Back] until the home screen is displayed.

3. Scan

Setting a Binding Position for Duplex Scanning (WSD)

To set a binding position for duplex scanning with Scan To Computer and Remote Scan via WSD Scan, follow the procedure below.

Press [Device Settings] on the touch panel.

Press or several times to select [Admin Setup].

Starting Scanning from a Device (WSD)

Press [Scan] or (Scan).

Set a document in the ADF or on the document glass.

Press [Scan To Computer].

Press [Select A Connecting PC].

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Press [From WSD Scan].

Select a destination computer to which the data is sent.

Press (START).

3. Scan

Using Image Capture (Mac OS X)

For Mac OS X, you can use Image Capture to save data to the computer.

Install the scanner driver of the machine.

Installing a Driver and Software to a Computer (User's Manual)

Starting Scanning from a Device (Image Capture)

• A document on the document glass can be scanned to the A4 size only.

• A file can be saved only in JPEG.

• Start Image Capture in advance. Select a device from a list that is displayed on the left side of the Image Capture screen.

• Use Image Capture in the standard view. This function cannot be used in the detail view.

Operating Scan Function from a Computer (Remote Scan) (WSD)

Select a WSD scanner driver from a scanner supported application and scan.

Using a Scanner Supported Application

Follow the steps below to register a computer.

Select [Application] > [OKIDATA] > [Scanner] > [Network Scanner Setup Tool].

Select the machine from the [Scan Settings] dialog, click [Register], register

[Name] and Host in the [Register host address], and then click [OK].

Press [Scan] or (Scan).

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Set a document on the document glass.

Press [Scan To Computer].

If [Select A Connecting PC] does not appear, proceed to step 7.

Press [Select A Connecting PC].

Press [From Network] or [From USB Interface] in accordance with the

connection method of the machine and computer.

For the network connection, select a destination computer to which the data is

sent.

Press [Select An Application].

If you select [Application] or [PC-FAX] on Mac OS X, the same action as when [Folder] is selected takes place.

Press (START).

Starting Scanning from a Computer (Image Capture)

Set a document in the ADF or on the document glass.

Set the scan mode on the touch panel.

For details, refer to "Setting PC Scan mode" in "Changing the Machine Settings"

Start Image Capture on the computer.

Select the machine from the list on the left side of the Image Capture screen.

If you want to change the scan settings, click [Display the detailed information]

and then change the settings.

3. Scan

Using a Scanner Supported Application

For TWAIN Applications

This section describes how to start scanning from a TWAIN application (Adobe Photoshop, etc.) installed on a computer.

The procedure when scanning with Adobe Photoshop on a computer connected via a USB cable to the machine is used as an example.

Scanning

Set a document in the ADF or on the document glass.

Set the scan mode on the touch panel.

For details, refer to "Setting PC Scan mode" in "Changing the Machine Settings"

Start Adobe Photoshop on the computer.

Click [Import] from [File], and then select the scanner driver of the machine.

Click [Scan].

Select [Simple] or [Advanced] from [Mode].

Change the setting if necessary. If [Simple] is selected, click [Settings] and

change the settings for the scan button.

Click [Scan].

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Oki MC573, ES5473 MFP Advanced Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

Basic Operations

How to Customize the Touch Panel

Setting a Home Icon on the Home Screen

Functions That Can be Set to a Home Icon on the Home Screen

Setting a Shortcut Button of Each Function

Adjusting Brightness of the Touch Panel

Adjusting the Touch Position of the Touch Panel

Setting Output Destination

Output Tray

Rear Output Tray

Adjusting Volume

Simultaneous Operation (Multitasking)

Checking the Information of the Machine

Printing a Report to Check

Checking the Status on the Operator Panel

Easy Setup

Configuring One Touch Button

JOB MACRO

Registering a Frequently-used Setting as a Macro

Using a Registered Macro

Editing a Macro Title Checking the Macro Content

Deleting a Registered Macro

Copy

Useful Functions

Specifying the Paper Feed Tray (Paper Feed)

Setting the Paper Feed Tray to Tray 1/Tray 2/Tray 3

Using the MP (Multi-Purpose) Tray

Making Enlarged or Reduced Copies (Zoom)

Copying on Both Sides of Paper (Duplex Copy)

Available Printing Methods

Combining Multiple Pages on One Sheet of Paper (N-in-1)

Available Printing Methods

Changing the Scan Size (Scan Size)

Sorting Each Set in Page Order (Sort)

Enabling Continuous Scan Mode (Continuous Scan)

Copying Different Size Documents (Mixed Size)

Resetting Copy Settings (Reset)

Changing the Document Orientation (Direction)

For a Better Finish

Adjusting the Density (Density)

Selecting the Document Type (Document Type)

Specifying the Scan Resolution (Resolution)

Copying a Document with a Colored Background Clearly (Background Removal)

Erasing Edge Shadows (Edge Erase)

Removing Show-Through (Show-Through Removal)

Color Settings

Switching Color Modes

Adjusting the Contrast (Contrast)

Adjusting Hue for Color Copy

Adjusting Saturation Adjusting RGB

Advanced Copy Settings

Making Multiple Copies on a Sheet of Paper (Repeat)

Adding a Stamp (Watermark) Copying Both Sides of a Card to One Side (ID Card Copy)

Setting Margins (Margin)

Copying with Margins on One Side

Copying with Margins on Both Sides

Skipping White Pages When Copying (Omit Blank Page)

Scan

Basic Operations of Scan Functions

Setting to Scan a Document

Specifying a Document Type

Specifying a Scan Resolution

Adjusting the Density

Scanning a Document with a Colored Background Clearly (Background Removal)

Removing Show-Through (Show-Through Removal)

Adjusting the Contrast

Adjusting the Hue

Adjusting the Saturation

Adjusting RGB

Erasing Edge Shadows (Edge Erase)

Displaying a Preview Image

Other Settings to Scan

Scanning Multiple Documents Continuously (Continuous Scan)

Specifying a Scan Size

Scanning a Duplex Document (Duplex Scan)