OKI C5400dn, C5400n User Guide

C5400n/C5400dn

user's guide

PREFACE

Ev ery ef for t ha s be en m ade to ens ure tha t th e in for ma tio n in thi s do cum en t is com ple te, accurate, and up-to-date. The ma nufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki Europe website:

http://www.okieurope.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

PREFACE > 2

CONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printer overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Changing the display language . . . . . . . . . . . . . . . . . . . . . . 12

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Multi purpose tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer settings in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Printing preferences in Windows applications . . . . . . . . . . 20

PostScript emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Secure printing feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Sending the document to print . . . . . . . . . . . . . . . . . . . 23

Printing secure documents. . . . . . . . . . . . . . . . . . . . . . . 24

Proof and print feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Sending the document to print . . . . . . . . . . . . . . . . . . . 26

Printing the remaining copies . . . . . . . . . . . . . . . . . . . .27

Permanent print documents . . . . . . . . . . . . . . . . . . . . . . . . 29

Sending the document to print . . . . . . . . . . . . . . . . . . . 29

Printing stored documents . . . . . . . . . . . . . . . . . . . . . . . 30

Windows 9x/Me Differences . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . 32

PCL or PostScript. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printing preferences in Windows applications . . . . . . . . . . 32

Secure printing feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Sending the document to print . . . . . . . . . . . . . . . . . . . 35

Proof and print feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

CONTENTS > 3

Sending the document to print . . . . . . . . . . . . . . . . . . . 37

Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Sending the document to print . . . . . . . . . . . . . . . . . . . 38

colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Choosing a colour matching method . . . . . . . . . . . . . . . 40

Matching photographic images . . . . . . . . . . . . . . . . . . . 40

Matching specific colours. . . . . . . . . . . . . . . . . . . . . . . . 41

Printing vivid colours . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Accessing the colour matching options. . . . . . . . . . . . . 42

Setting the colour matching options . . . . . . . . . . . . . . .43

Using the colour swatch feature . . . . . . . . . . . . . . . . . . 44

PostScript driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Colour matching options . . . . . . . . . . . . . . . . . . . . . . . . 45

PostScript colour matching . . . . . . . . . . . . . . . . . . . . . . 46

CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Windows ICM colour matching. . . . . . . . . . . . . . . . . . . . 47

Overlays and macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Creating PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Adjusting Windows printer drivers . . . . . . . . . . . . . . . . 53

Colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Factors that affect the appearance of prints. . . . . . . . . . . . 55

Tips for printing in colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

RGB or CMYK? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

PCL Driver and PCLXL Driver . . . . . . . . . . . . . . . . . . . . . . 57

PostScript Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Accessing the colour matching options. . . . . . . . . . . . . 60

Setting the colour matching options . . . . . . . . . . . . . . .61

Using the colour swatch feature . . . . . . . . . . . . . . . . . . 62

PostScript Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Colour matching options . . . . . . . . . . . . . . . . . . . . . . . . 63

PostScript colour matching . . . . . . . . . . . . . . . . . . . . . . 64

CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Windows ICM colour matching. . . . . . . . . . . . . . . . . . . . 66

Using ICC profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using the Colour Correct Utility . . . . . . . . . . . . . . . . . . . . . . 67

CONTENTS > 4

Menu functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Print jobs menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Shutdown menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Print menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Media menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

System configuration menu. . . . . . . . . . . . . . . . . . . . . . . . . 77

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Parallel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Overlays and Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . 86

Creating PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . 87

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . 87

Create and download the project. . . . . . . . . . . . . . . . . . 88

Test printing the overlay. . . . . . . . . . . . . . . . . . . . . . . . . 89

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . 91

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . 92

Create and download macros. . . . . . . . . . . . . . . . . . . . . 93

Test printing the macro. . . . . . . . . . . . . . . . . . . . . . . . . . 94

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Replacing consumable items . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Consumable order details . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . 99

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Replacing the belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Adjusting Windows printer drivers . . . . . . . . . . . . . . . . . . 124

CONTENTS > 5

PCL driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

PostScript driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

CONTENTS > 6

NOTES, CAUTIONS AND WARNINGS

NOTE

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

NOTES, CAUTIONS AND WARNINGS > 7

INTRODUCTION

Congratulations on buying an Oki colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.

Your printer includes these features:

Up to 16 pages per minute in full colour for fast printing of high

impact colour presentations and other documents;

Up to 24 pages per minute in black and white for fast and

efficient printing of all general purpose documents not

requiring colour;

1200 x 600dpi (dots per inch) print resolution for high quality

image production showing the finest detail;

Single Pass colour Digital LED technology for high speed

processing of your printed pages;

PostScript 3, PCL 5C and Epson FX emulations for industry

standard operation and wide compatibility with most

computer software;

10Base-T and 100Base-TX network connection lets you share

this valuable resource among users on your office network;

“Ask Oki” – a brand new, user-friendly function that gives a

direct link from your printer driver screen (but is not always

illustrated in this guide) to a dedicated web site specific to the

exact model you are using. This is where you’ll find all the

advice, assistance and support you could need to help you get

the best possible results from your Oki printer.

Additionally, the following optional features are also available:

Automatic two-sided (duplex) printing for economical use of

paper and compact printing of larger documents (standard on

C5400dn);

INTRODUCTION > 8

Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for

letterhead stationery, alternative paper sizes or other print

media.

Additional memory allows printing of more complex pages,

including two-sided and booklet pages with the optional

duplex unit.

Internal 20GB hard disk drive for storage of overlays, macros

and downloadable fonts, and automatic collation of multiple

copies of multipage documents.

INTRODUCTION > 9

PRINTER OVERVIEW

FRONT VIEW

1. Output stacker, face down.

Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Operator panel.

Menu driven operator controls and LCD display panel.

3. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

4. Multi purpose feeder.

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

5. ON/OFF switch.

The LCD display language can be changed to show any of 14 different languages. (See “Changing the display language” on page 12.)

INTRODUCTION > 10

REAR VIEW

This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit.

5. ON/OFF switch.

6. AC power socket.

7. Parallel data interface.

8. USB interface.

* The Network Interface has a protective “plug” which must be removed before

connection can be made.

9. Network interface.*

10. Location of optional duplex unit.

11. Rear, face up, 100 sheet stacker.

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

INTRODUCTION > 11

CHANGING THE DISPLAY LANGUAGE

The language used by your printer for display messages and for report printing can be changed quickly and easily as follows:

READY

ATTENTION

Press the + key repeatedly to access the System Configuration

BACK

ENTER

ON LINE

CANCEL

Menu.

Press the

Press the – key to move directly to the last item in this menu:

key to enter the System Configuration Menu.

ENTER

LANGUAGE.

Press

Use the +/– keys to move in either direction through the list of

to change this setting.

ENTER

available languages until the language you want is displayed.

Press the

key to select this language.

ENTER

ON LINE

key to exit the menu system and return the

printer to standby.

The LCD display language can be changed to any of these languages:

English Norwegian

German Danish

French Dutch

Italian Turkish

Spanish Portuguese

Swedish Polish

Russian Greek

INTRODUCTION > 12

PAPER RECOMMENDATIONS

Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

Arjo Wiggins Conqueror Colour Solutions 90g/m²;

Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery

exposed to the high fuser temperatures used in the printing process.

Envelopes

should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies

laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels

laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

should be free from twist, curl or other deformations. They

should also be of the type recommended for use in copiers and

Avery White Laser Label types 7162, 7664, 7666 (A4),

or 5161 (Letter);

Kokuyo A693X series (A4) or A650 (B5).

can be used, but the ink must not offset when

should be of the type designed for use in copiers and

PAPER RECOMMENDATIONS > 13

CASSETTE TRAYS

Size Dimensions Weight (g/m²)

A6 (Tray 1 only) 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

Light 64-74g/m²

Medium 75-90g/m²

Heavy 91-120g/m²

Ultra heavy 121-176g/m²

(Tray 2 only)

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. (See “Printer Settings in Windows” later in this guide.) When printing from other systems, this function is enabled in the Print Menu. (See “Menu Functions” later in this guide.)

MULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 203g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function.

PAPER RECOMMENDATIONS > 14

FACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

FACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

DUPLEX UNIT

This option provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

NOTE

The duplex unit comes as standard with C5400dn.

PAPER RECOMMENDATIONS > 15

LOADING PAPER

CASSETTE TRAYS

Remove the paper tray from the printer.

Fan the paper to be loaded at the edges (1) and in the middle (2)

to ensure that all sheets are properly separated, then tap the

edges of the stack on a flat surface to make it flush again (3).

123

LOADING PAPER > 16

Load letter headed paper face down and top edge towards the

front of the printer, as shown.

Adjust the rear stopper (1) and paper guides (2) to the size of

paper being used.

To prevent paper jams:

Do not leave space between the paper and the guides

and rear stopper.

Do not overfill the paper tray. Capacity depends on the

type of paper stock.

Do not load damaged paper.

Do not load paper of different sizes or types at the same

time.

Do not pull the paper tray out during printing (except as

described below for the 2nd tray).

Close the paper tray gently.

If you have two trays and you are printing from the 1st (upper)

tray, you can pull out the 2nd (lower) tray during printing to

reload it. However, if printing from the 2nd (lower) tray, do not

pull out the 1st (upper) tray. This will cause a paper jam.

LOADING PAPER > 17

For face down printing, make sure the face up (rear) stacker (3)

is closed (the paper exits from the top of the printer). Stacking

capacity is approximately 250 sheets, depending on paper

weight.

For face up printing, make sure the face up (rear) stacker (3) is

open and the paper support (4) is extended. Paper is stacked

in reverse order and tray capacity is approximately 100 sheets,

depending on paper weight.

Always use the face up (rear) stacker for heavy paper (card

stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

LOADING PAPER > 18

MULTI PURPOSE TRAY

Open the multi purpose tray and press gently down on the

paper platform (1) to ensure it is latched down.

Load the paper and adjust the paper guides (2) to the size of

paper being used.

For single-sided printing on headed paper load the

paper into the multi purpose tray with pre-printed side up and top edge into the printer.

For two-sided (duplex) printing on headed paper load

the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.)

Envelopes should be loaded face up with top edge to

the left and short edge into the printer. Do not select duplex printing on envelopes.

Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

Press the tray latch button (3) inwards to release the paper

platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu (see “Menu Functions”).

LOADING PAPER > 19

PRINTER SETTINGS IN WINDOWS

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Windows 2000 versions may appear slightly different, but the principles are the same. Differences in Windows 98 and Me are covered in a separate chapter.

PCL OR POSTSCRIPT

Two printer drivers are supplied with your printer: one for PCL emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose the PCL driver. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

PRINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a

Properties

button.

When you click window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

Properties

a new

Properties

PRINTER SETTINGS IN WINDOWS > 20

depends on which

POSTSCRIPT EMULATION

Page orientation sets

portrait (tall) or

landscape (wide) page

orientation. The “rotated”

rotates the paper through

90 degrees anti-

clockwise.

When printing double

sided pages (duplex unit

required). You can flip the

paper either on its long edge or short edge.

Pages can be printed in forward or reverse order. If using the

face down (top) paper stacker, forward order is usually

appropriate to ensure that pages are stacked in numerical

order. If using the face up (rear) paper stacker, reverse order

would normally stack your pages in numerical order.

You can specify how many pages to print on a sheet. Pages

will be scaled to fit the number you choose. If you choose

booklet printing (requires duplex unit) two pages will

automatically be set, and pages will be printed with the

correct pages opposite one another so that folding the

stacked printout produces a booklet.

3 4

Advanced options are also available, such as how to download

TrueType fonts, and whether advanced options such as

booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

PRINTER SETTINGS IN WINDOWS > 21

PCL EMULATION

When you click the

Properties

button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the same

as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you

will feed into the printer.

You can choose the source of

1 2 3

the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

The setting for paper weight should match the type of paper on

which you intend to print.

A variety of document finishing options can be selected, such

as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

For two-sided printing, you can choose to flip the page by the

long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

If you have changed some printing preferences before and

saved them as a set, you can recall them to avoid having to set them individually each time you need them.

A single on-screen button restores the default settings.

PRINTER SETTINGS IN WINDOWS > 22

SECURE PRINTING FEATURE

With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print. This is useful when you need to print confidential documents on a printer which is shared with, or accessible to, other people.

NOTE

This feature requires the optional internal hard disk.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing

choices in the normal way, and then click the button.

Properties

In the driver window, on the

(1).

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print until you request it.

PRINTER SETTINGS IN WINDOWS > 23

Job Options

tab and select

Secure

PRINTING SECURE DOCUMENTS

Secure documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored secure

documents in turn, or to select all documents. When the required selection is displayed, press

ENTER

to print the

document(s).

If you have only selected a single document to print, the

display will prompt you for the number of collated copies you wish to print (default is 1 copy). Use the +/– buttons to choose the number of copies you want and press

ENTER

printing.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ON LINE

CANCEL

to begin

PRINTER SETTINGS IN WINDOWS > 24

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print secure documents directly from your PC desktop. You might do this, perhaps, when the office is empty and your confidential documents can safely be printed remotely.

From the Windows

If necessary, use the

menu, run Storage Device Manager.

Start

SDM Printer Discovery

window to find all available printers on your network or connected to your computer.

Select the icon for the printer holding your secure documents.

From the

In the HDD Print Jobs window, choose the

Printers

menu, choose

HDD Print Jobs

View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

In the list of print jobs, select the job you wish to print and

click

Print Job(s)

. If necessary, adjust the number of copies you

want when the prompt appears.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

PRINTER SETTINGS IN WINDOWS > 25

PROOF AND PRINT FEATURE

This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest.

NOTE

This feature requires the optional internal hard disk in the printer.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select the number of

copies you need, and then click the

Properties

button.

In the driver window, on the

2. and Print

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but only the first copy will print.

(2).

Job Options

2 2

tab and select

Proof

PRINTER SETTINGS IN WINDOWS > 26

PRINTING THE REMAINING COPIES

Documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored documents

in turn. When the required selection is displayed, press to print the document(s).

Use the +/– buttons to choose the number of copies you want

and press

to begin printing.

ENTER

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ON LINE

CANCEL

ENTER

PRINTER SETTINGS IN WINDOWS > 27

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print the remaining copies directly from your PC desktop.

From the Windows

If necessary, use the

menu, run Storage Device Manager.

Start

SDM Printer Discovery

window to find all available printers on your network or connected to your computer.

Select the icon for the printer holding your secure documents.

From the

In the HDD Print Jobs window, choose the

Printers

menu, choose

HDD Print Jobs

View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

In the list of print jobs, select the job you wish to print and

click

Print Job(s)

. If necessary, adjust the number of copies you

want when the prompt appears.

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

PRINTER SETTINGS IN WINDOWS > 28

PERMANENT PRINT DOCUMENTS

With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer.

NOTE

This feature requires the optional internal hard disk.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing

choices in the normal way, and then click the button.

Properties

In the driver window, on the

2. to HDD

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print.

(1).

Job Options

1 1

tab and select

Store

PRINTER SETTINGS IN WINDOWS > 29

PRINTING STORED DOCUMENTS

Documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored secure

documents in turn, or to select all documents. When the required selection is displayed, press

ENTER

to print the

document(s).

If you have only selected a single document to print, the

display will prompt you for the number of collated copies you wish to print (default is 1 copy). Use the +/– buttons to choose the number of copies you want and press

ENTER

printing.

After a short pause the selected document will print.

ON LINE

CANCEL

to begin

PRINTER SETTINGS IN WINDOWS > 30

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print permanently stored documents directly from your PC desktop.

From the Windows

If necessary, use the

menu, run Storage Device Manager.

Start

SDM Printer Discovery

window to find all available printers on your network or connected to your computer.

Select the icon for the printer holding your secure documents.

From the

In the HDD Print Jobs window, choose the

Printers

menu, choose

HDD Print Jobs

View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

In the list of print jobs, select the job you wish to print and

click

Print Job(s)

. If necessary, adjust the number of copies

you want when the prompt appears.

After a short pause the selected document will print.

PRINTER SETTINGS IN WINDOWS > 31

WINDOWS 9X/ME DIFFERENCES

Screen presentations of Windows 9x/Me, together with some procedures, are significantly different from other versions of Windows (2000/XP etc.). This Chapter deals mainly with these variations. If necessary, reference should be made to the relevant subject or online help for more information.

PRINTER SETTINGS IN WINDOWS

PCL OR POSTSCRIPT

Two printer drivers are supplied with your printer: one for PCL emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose the PCL driver. For faster printing of PDF documents, choose PostScript. Also choose PostScript if you print mainly from professional DTP and graphics applications.

NOTE

With both drivers - if optional accessories such as a Hard Disk or Duplex unit are fitted, ensure that they are enabled in the Start/Settings/ Printers/Properties/Device options dialogue.

PRINTING PREFERENCES IN WINDOWS APPLICATIONS

Properties

WINDOWS 9X/ME DIFFERENCES > 32

YOUR PRINTER

When you click

Properties

a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click

Properties

depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

PostScript Emulation

Paper size should be the

same as the page size of your document (unless you wish to scale the

printout to fit another size), and should also be the same as the size of

paper you will feed into the printer.

You can specify how many

pages to print on a sheet. Pages will be scaled to fit

the number you choose.

Page orientation sets

portrait (tall) or landscape (wide) page orientation. Rotated turns the paper through 90 degrees anticlockwise.

By selecting the More Options Tab you can flip the paper either

on its long edge or short edge when printing double-sided pages (duplex unit required).

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

WINDOWS 9X/ME DIFFERENCES > 33

PCL Emulation

When you click the

Properties

button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be

the same as the page size of your document (unless you wish to

1 2

scale the printout to fit another size), and should also be the same as the size of paper you will feed

into the printer.

You can choose the

source of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multipurpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

A variety of document finishing options can be selected, such

Poster printing will print large pages as tiles spread over multiple sheets.

For two-sided printing, you can choose to flip the page by the

long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

If you have changed some printing preferences before and

saved them as a set, you can recall them to avoid having to set them individually each time you need them.

A single on-screen button restores the default settings.

WINDOWS 9X/ME DIFFERENCES > 34

SECURE PRINTING FEATURE

NOTE

With both PS and PCL drivers, this feature requires the optional internal hard disk to be fitted and enabled in the Start/Settings/Printers/ Properties/Device options dialogue.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing choices in the normal way, and then click the

PCL Emulation

In the driver window, on

the

Job Options

Secure Print

In the small pop-up

window which appears, enter a name for this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 9, and click OK.

tab, select

(1).

Properties

button.

Click OK again to close the

driver window, and again to close your application’s Print dialogue.

WINDOWS 9X/ME DIFFERENCES > 35

PostScript Emulation

In the driver window, on the Device Options tab, select Secure

Print (1).

In Printer Features, select Password 1 and select a number

from 0 - 9 in the Change Setting for: drop-down box. Repeat for passwords 2 - 4.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk, but will not print until you request it.

See Chapter “Printer Settings in Windows” for information on printing secure documents.

WINDOWS 9X/ME DIFFERENCES > 36

PROOF AND PRINT FEATURE

This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest.

NOTE

With both PS and PCL drivers, this feature requires the optional internal hard disk to be fitted and enabled in the Start/Settings/Printers/ Properties/Device options dialogue.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select the number of copies you need, and then click the

In the driver window, on

the

Job Options

Proof and Print

In the small pop-up

window which appears, enter a name for this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 9, and click OK.

tab, select

(1).

Properties

button.

Click OK again to close the

driver window, and again to close your application’s Print dialogue.

The document will be sent to the printer’s hard disk but only the first copy will print.

See Chapter “Printer Settings in Windows” for information on printing the remaining copies.

WINDOWS 9X/ME DIFFERENCES > 37

STORE TO HARD DISK

NOTE

With both PS and PCL drivers, this feature requires the optional internal hard disk to be fitted and enabled in the Start/Settings/Printers/ Properties/Device options dialogue.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing choices in the normal way, and then click the

PCL Emulation

In the driver window, on

the

Job Options

Store to HDD

In the small pop-up

window which appears, enter a name for this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 9, and click OK.

tab, select

(1).

Properties

button.

Click OK again to close the

driver window, and again to close your application’s Print dialogue.

WINDOWS 9X/ME DIFFERENCES > 38

PostScript Emulation

In the driver window, on the Device Options tab, select Store to

HDD (1).

In Printer Features, select Password 1 (1 above) and select a

number from 0 - 9 in the Change Setting for: drop-down box (2 above). Repeat for passwords 2 - 4.

NOTE

A “Password” is part of a PIN. Password 1 is the first digit of a PIN, Password 2 is the second digit of a

PIN etc.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print.

See Chapter “Printer Settings in Windows” for information on printing stored documents.

WINDOWS 9X/ME DIFFERENCES > 39

COLOUR PRINTING

CHOOSING A COLOUR MATCHING METHOD

There is no correct way to achieve a good match between the document displayed on your monitor, and its printed equivalent. There are many factors involved in achieving accurate and reproducible colour.

The following guidelines may help in achieving good colour output from your printer. There are several suggested methods, depending on the type of document you are printing.

These suggestions are for guidance only. Your results may vary depending on the application from which you are printing. Some applications will override any colour matching settings in the printer driver without warning.

RGB or CMYK?

The guidelines for choosing a colour matching method makes distinctions between Red, Green, Blue (RGB) and Cyan, Magenta, Yellow, Black (CMYK).

Generally, most documents you print will be in RGB format. This is the most common, and if you do not know your document’s colour mode, assume that it is RGB.

Typically CMYK documents are only supported in professional Desktop Publishing and Graphics applications.

MATCHING PHOTOGRAPHIC IMAGES

RGB only

Oki Colour Matching is a generally a good choice. Select a matching method appropriate to your monitor.

WINDOWS 9X/ME DIFFERENCES > 40

RGB or CMYK

If you are printing photographic images from a graphics application such as Adobe Photoshop, you may be able to use Soft-Proofing to simulate the printed image on your monitor. To do this, you can use the ICC-Profiles provided by Oki, and then print using the ICC profiles as the Print Space (or Output space).

MATCHING SPECIFIC COLOURS

(For instance, a Company logo.)

RGB only

Oki Colour Matching, and the sRGB setting (PCL or PS driver).

PostScript Colour Matching using the Relative Colourimetric

option.

Use the Colour Swatch Utility (1) to print out a chart of RGB

swatches and enter your desired RGB values in your application's colour picker.

PRINTING VIVID COLOURS

RGB only

Use Oki Colour Matching, with either the Monitor 6500k Vivid,

sRGB or Digital Camera settings (PCL or PostScript emulations).

WINDOWS 9X/ME DIFFERENCES > 41

PCL DRIVER

ACCESSING THE COLOUR MATCHING OPTIONS

The Colour Matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera.

The PCL driver’s colour options are only designed to work with RGB data. If you are printing CMYK data, we recommend you use the PostScript driver.

To open colour matching options from the Windows Control Panel:

Open the

choose

Select the

To open colour matching options from within a Windows application:

Choose

Click the

Printers

Properties

Colour

File—Print…

Properties

window. Right-click the printer name and

tab.

from the application’s menu bar.

button next to the printer name.

WINDOWS 9X/ME DIFFERENCES > 42

SETTING THE COLOUR MATCHING OPTIONS

On the

Select

Choose from the available options:

Colour

Manual

tab select

(2) for Colour Matching.

(a) Monitor (6500k) Perceptual

Optimised for printing daylight photographs.

(b) Monitor (6500k) Vivid

Optimised for printing bright colours. Good for office graphics.

Optimised for printing photographs when using a professional graphics monitor.

Advanced

(1) colour mode.

(d) Digital Camera

Optimised for printing photographs taken with a digital camera. This tends to produce prints with lighter and brighter colours. For some photographs, other settings may be better depending on the subjects and the conditions under which they were taken.

(e) sRGB

Optimised for matching specific colours, such as a company logo colour. The colours within the printer's colour gamut are printed without any modification, and only colours that fall outside the printable colours are modified.

WINDOWS 9X/ME DIFFERENCES > 43

USING THE COLOUR SWATCH FEATURE

The Colour Swatch function prints charts which contain a range of sample colours. Note that this is not the full range of colours that the printer can produce. Listed on each sample colour are the corresponding RGB (Red, Green, Blue) values. This can be used to pick specific colours in applications that allow you to choose your own RGB values. Simply click the Colour Swatch button (1) and choose from the options available.

An example of using the Colour Swatch function:

You wish to print a logo in a particular shade of red. The steps you would follow are:

Print a colour swatch, then select the shade of red that best

suits your needs.

Take a note of the RGB value for the particular shade that you

liked.

Using your program’s colour picker, enter these same RGB

values, and change the logo to that colour.

The RGB colour displayed on your monitor may not necessarily match what was printed on the colour swatch. If this is the case, it is probably due to the difference between how your monitor and printer reproduce colour. Here, it is unimportant since your primary objective is to print the required colour.

WINDOWS 9X/ME DIFFERENCES > 44

POSTSCRIPT DRIVER

COLOUR MATCHING OPTIONS

The PostScript driver offers several different methods of controlling the colour output of the printer.

Some of the colour matching options only work on certain types of data. The table below summarises the various options available, and what types of data they affect.

Colour Matching Option RGB data CMYK data

Oki Colour Matching Yes No PostScript Colour Matching Yes Yes CMYK Ink Simulation No Yes Windows ICM Matching Yes No

Oki Colour Matching

This is Oki’s proprietary colour matching system, and affects RGB data only.

>Perceptual

> Vivid

>sRGB

settings are best for printing photographic images.

Digital Camera

settings produce brightest colours.

is the best choice for matching specific colours (such as

printing logos).

Monitor (6500k) Perceptual

Optimised for printing photographs when using a monitor with a colour temperature of 6500K.

Monitor (6500k) Vivid

Optimised for printing bright colours when using a monitor with a colour temperature of 6500K. Good for office graphics and text.

Monitor (9300k)

Optimised for printing photographs when using a monitor with a colour temperature of 9300K.

WINDOWS 9X/ME DIFFERENCES > 45

Digital Camera

sRGB

Optimised for matching specific colours, such as a company logo colour.

The colours within the printer's colour gamut are printed without any modification, and only colours that fall outside the gamut (set of) printable colours are modified.

POSTSCRIPT COLOUR MATCHING

This uses PostScript Colour Rendering Dictionaries built into the printer, and affects both RGB and CMYK data.

Rendering Intents

When a document is printed, a conversion takes place from the document’s colour space to the printer colour space. The rendering intents are essentially a set of rules that determine how this colour conversion takes place.

The rendering intents that the printer driver provides are listed below:

> Perceptual

Best choice for printing photographs. Compresses the source gamut into the printer's gamut whilst maintaining the overall appearance of an image. This may change the overall appearance of an image as all the colours are shifted together.

>Saturation

Best choice for printing bright and saturated colours, but less accurately matched. This makes it the recommended choice for graphs, charts, diagrams etc. Maps fully saturated colours in the source gamut to fully saturated colours in the printer’s gamut.

WINDOWS 9X/ME DIFFERENCES > 46

> Absolute Colourimetric

Best for printing solid colours and tints, such as Company logos etc. Matches colours common to both devices exactly, and clips the “out of gamut” colours to their nearest printed equivalent. Tries to print white as it appears on screen. The white of a monitor is often very different from paper white, so this may result in colour casts, especially in the lighter areas of an image.

> Relative Colourimetric

Good for proofing CMYK colour images on a desktop printer. Much like Absolute Colourimetric, except that it scales the source white to the (usually) paper white. Unlike Absolute Colourimetric, this attempts to take the paper white into account.

CMYK INK SIMULATION

Affects CMYK data only.

This option simulates what the output will look like on a printing press using the ink types SWOP, Euroscale or Toyo. If using CMYK Ink Simulation, it is recommended that you switch off all other Printer Colour Matching. Select the No Colour Matching option under the Colour Match option in the printer driver.

WINDOWS ICM COLOUR MATCHING

Affects RGB data only.

ICM is the colour management system built into Windows.

Windows ICM uses ICC profiles for your monitor and printer; these profiles describe the colours that your device is capable of reproducing. ICC profiles can be associated with your printer via the Colour Management tab of the printer driver.

Depending on how you have installed the printer driver, the colour profiles may already be associated with the driver.

To associate ICC Colour Profiles with the printer driver:

Access the printer settings via the

WINDOWS 9X/ME DIFFERENCES > 47

Start

menu.

Right-click the printer name and choose

Click the Colour Management tab.

Under “Colour Profiles currently associated with this printer”,

Properties

you should see the names of profiles that match your printer model. If you do not see any profiles associated with the driver, click “Add…” and locate the ICC profiles for your printer.

Windows ICM uses the information in these profiles to convert colours in your documents to colours that the printer can reproduce. The way in which this conversion is performed can be controlled via the ICM Intent control in the printer driver.

WINDOWS 9X/ME DIFFERENCES > 48

OVERLAYS AND MACROS

NOTE

PostScript overlays are not available for Windows 95/98/Me.

CREATING PCL OVERLAYS

Three steps are required to create an overlay:

Create the form data using your own application software and

print it to a printer (.PRN) file.

Use the Storage Device Manager utility software supplied on

CD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.

Use downloaded files to define your overlay ready for use with

any future document.

When printing files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to macros, they apply only to your final documents.

Step 1: Creating the overlay image

Use your preferred application, perhaps a graphics program,

to create the required image and save it.

Open your application’s

dialogue.

Print…

Make sure that the

selected printer name (1) is that of your PCL printer driver.

Select the

File

Click on

appropriate for the print job.

Print To

(2) option.

Properties

and ensure that all driver settings are

WINDOWS 9X/ME DIFFERENCES > 49

Click OK, and when prompted for a print file name, enter a

meaningful name with the extension .PRN.

Close your application.

Step 2: Create and download macros

NOTE

Ensure that the Storage Device Manager has been installed (on the Printer Drivers CD, “Software Utilities”).

From the Windows

Storage Device Manager

Start/Programs/Okidata

(SDM) and allow SDM to discover the

menu, start

printer.

Choose

Projects→New Projec

Projects→Filter Macro File

t to start a new project.

. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.

Example:

If you create a black oval in MS Paint and leave all the colour command filters checked, the black oval will print as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID” and “Palette Control” filters.

Set the

Navigate to the folder where the overlay .PRN files are stored

Files of Type

drop-down list to

PRN Files (*.prn)

and select one or more of these to include in your overlay set.

You can have more than one macro file in a project. For example, one for top pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to.

Click

to add these files to the current project. (You can

Open

also drag and drop files from Windows Explorer directly into the project window if you prefer.) When a message box appears confirming that a filter file has been created, click OK to clear the message.

WINDOWS 9X/ME DIFFERENCES > 50

The project window will display one .BIN file for each printer

file added. Make a careful note of the name and ID number for each of the files. You will need them later.

If you wish to edit the names or ID numbers, double-click the file entry and edit the details.

= printer’s disk drive PCL partition;

= printer’s disk drive Common partition;

1 %disk0%

= flash memory PCL

2 %Flash0%

= printer’s disk drive PostScript partition;

= flash memory PostScript

Volume

details are as follows:

NOTE

The names are case sensitive, and will be needed later exactly as they appear in this list.

Choose

Projects→Save Project

and enter a meaningful name

(e.g. “Letter Stationery”) so that you can recognise it.

Choose

Projects→Send Project Files to Printer

the project to the printer.

When the message “Command Issued” appears confirming

10.

that the download is complete, click OK to clear the message.

Test printing the macro

Choose

In the Test Macro window, enter its ID number and click OK.

Printers→Test Macro

After a short pause the printer will print the macro.

When each macro has been tested, click

Click the standard Windows

4. Projects→Exit

to close Storage Device Manager.

Close (X)

button, or choose

Exit

to download

WINDOWS 9X/ME DIFFERENCES > 51

Step 3: Defining overlays

This is the final step before the new overlays are ready for use.

Open the

Printers

window via the

menu or the Windows

Start

Control Panel.

Right-click on the relevant PCL printer icon and choose

2. Printing Preferences

On the Job Options tab, click the

In the Overlay window, Click the

4. Define Overlays button

In the Define Overlays window,

enter the

name

from the pop-up menu.

Overlay

(1).

(a) and ID(b) of the required overlay, as noted in step 2, para 7, and define which

page(s)

use this overlay. Then click the

Add button

(1) to add this overlay

1 a

b c

to the list of defined overlays. Repeat for any other related

overlays (this will create a “group” of overlays). When done, click the

Close button

window.

button.

(2) to close the

Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive.

If you forgot to note the overlay name or ID when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

WINDOWS 9X/ME DIFFERENCES > 52

The new overlays will now appear in the Defined Overlays list in the printer properties window.

When done, click OK to close the printing preferences window.

Your new overlays are now ready and available to be used for any future documents you wish.

INSTALLING UPGRADES

ADJUSTING WINDOWS PRINTER DRIVERS

Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications.

Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine.

The illustrations shown here are for Windows XP. Other Windows versions may appear slightly different, but the principles are the same.

PCL driver

If you have installed a memory upgrade it is not necessary to change the PCL printer driver, and you can ignore this section.

If you have installed a duplex unit or hard disk, proceed as follows:

Open the Printers window via the

Menu or from the Windows

Start

Control Panel.

Right-click the printer icon for this

printer, and choose from the pop-up menu.

On the

the box for the upgrade you have just installed.

Click OK to close the properties

window, and then close the Printers window.

Device Options

Properties

tab, check

WINDOWS 9X/ME DIFFERENCES > 53

PostScript driver

This driver must be adjusted for any upgrade just installed.

Open the Printers window via the

Menu or from the

Start

Windows Control Panel.

Right-click the printer icon for this printer, and choose

2. Properties

On the Device Settings tab,

from the pop-up menu.

select the upgrade you have just installed from the list of

“Installable Options”. Select “Installed” in the “Change

Settings for:” box.

Click OK to close the

Properties window, and then close the Printers window.

WINDOWS 9X/ME DIFFERENCES > 54

COLOUR PRINTING

The printer drivers supplied with your printer provide several controls for changing the colour output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents.

Many applications have their own colour settings, and these may override the settings in the printer driver. Please refer to the documentation for your software application for details on how that particular program’s colour management functions.

FACTORS THAT AFFECT THE APPEARANCE OF PRINTS

If you wish to manually adjust the colour settings in your printer driver, please be aware that colour reproduction is a complex topic, and there are many factors to take into consideration. Some of the most important factors are listed below.

Differences between the range of colours a monitor or printer can reproduce

Neither a printer nor a monitor is capable of reproducing the

full range of colours visible to the human eye. Each device is restricted to a certain range of colours. In addition to this, a printer cannot reproduce all of the colours displayed on a monitor, and vice versa.

Both devices use very different technologies to represent

colour. A monitor uses Red, Green and Blue (RGB) phosphors (or LCDs), a printer uses Cyan, Magenta, Yellow and Black (CMYK) toner or ink.

A monitor can display very vivid colours such as intense reds

and blues and these cannot be easily produced on any printer using toner or ink. Similarly, there are certain colours, (some yellows for example), that can be printed, but cannot be displayed accurately on a monitor. This disparity between monitors and printers is often the main reason that printed colours do not match the colours displayed on screen.

COLOUR PRINTING > 55

Viewing conditions

A print can look very different under different lighting conditions. For example, the colours in a print may look different when viewed standing next to a sunlit window, compared to how they look under standard office fluorescent lighting.

Printer driver colour settings

The driver settings for manual colour can change the appearance of a print. There are several options available to help match the printed colours with those displayed on screen.

Monitor settings

The brightness and contrast controls on your monitor can change how your document looks on-screen. Additionally, your monitor’s colour temperature influences how “warm” or “cool” the colours look.

Several of the colour matching options make reference to your monitor’s colour temperature. Many modern monitors allow the colour temperature to be adjusted using the monitor’s control panel.

There are several settings found on a typical monitor:

5000k Warmest; yellowish lighting, typically used in

graphic art environments.

6500k Cooler; approximates daylight conditions.

9300k Cool; the default setting for many monitors and

television sets.

(k = degrees Kelvin, a measurement of temperature.)

How your software application displays colour

Some graphics applications such as Corel Draw or Adobe Photoshop may display colour differently from “Office” applications such as Microsoft Word. Please see your application’s on-line help or user manual for more information.

COLOUR PRINTING > 56

Paper type

The type of paper used can also significantly affect the printed colour. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper.

TIPS FOR PRINTING IN COLOUR

Your printer driver contains several different ways to help match the colour on your screen to the colour produced by your printer. You will get best results by choosing a colour matching method appropriate to the type of document you are printing.

Please note that these tips are for guidance only. Your results may vary depending on the application from which you are printing. Some applications will override any colour matching settings in the printer driver without warning.

RGB OR CMYK?

The guidelines for choosing a colour matching method make a distinction between RGB (Red, Green, Blue) and CMYK (Cyan, Magenta, Yellow, Black).

RGB is the most common type of colour data and is common in Microsoft Office documents, photographs from scanners/digital cameras, web pages and most other general documents. If you do not know your document's colour mode, assume it is RGB.

CMYK documents are typically only supported in professional desktop publishing and graphics applications.

PCL DRIVER AND PCLXL DRIVER

The PCL and PCLXL drivers are designed to handle RGB data only. If you need to print CMYK documents, use the PostScript driver.

Printing photographic images

Use the Monitor (6500k) Perceptual setting. If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.

COLOUR PRINTING > 57

Printing from Microsoft Office applications

Use the Monitor (9300k) setting. This may help if you are having problems with specific colours from applications such as Microsoft Excel or Microsoft PowerPoint. If you are having problems with specific Office palette colours, the Colour Correct Utility may help.

Printing specific colours (for example a company logo)

Use the sRGB setting. If you are having problems with specific Office palette colours, the Colour Correct Utility or Colour Swatch Utility may help.

Adjusting the brightness or intensity of a print

If the print is too light/dark, you can use the Brightness control to adjust it.

If the colours are too intense/not intense enough, use the Saturation control.

Utilities you can use with the PCL or PCLXL driver

If you still have problems producing a good colour match, there are 2 utilities on your printer driver CD-ROM that can help:

Colour Correct Utility for Windows: designed to help match

specific Microsoft Office palette colours, or overall adjustments to RGB colour matching.

Colour Swatch Utility for Windows: designed to help with

printing specific colours. This can be used as a stand-alone utility, or it can be accessed from the PCL/PCLXL driver Colour tab.

COLOUR PRINTING > 58

POSTSCRIPT DRIVER

The PostScript driver is designed to work with either RGB or CMYK data.

Printing photographic images

RGB images: Select Oki Colour Matching and use the Monitor (6500k) Perceptual setting. If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.

CMYK images: Select PostScript Colour Matching, and use the Perceptual setting.

Printing from Microsoft Office applications

RGB documents: Select Oki Colour Matching and use the Monitor (9300k) setting. This may help if you are having problems with specific colours from applications such as Microsoft Excel or Microsoft PowerPoint.

Printing specific colours (for example a company logo)

RGB documents: Select Oki Colour Matching and use the sRGB setting.

CMYK documents: Select PostScript Colour Matching and use the Relative Colorimetric setting.

Printing CMYK Vector Art (for example from Illustrator, Freehand, Corel Draw)

CMYK documents: Select PostScript Colour Matching and use the Relative Colorimetric setting.

Utilities you can use with the PostScript driver

If you still have problems producing a good colour match, there are 2 utilities on your printer driver CD-ROM that can help:

Colour Correct Utility for Windows: designed to help match

specific Microsoft Office palette colours, or overall adjustments to RGB colour matching.

COLOUR PRINTING > 59

Gamma Utility: designed to allow overall adjustments to the

colour output.

PCL DRIVER

ACCESSING THE COLOUR MATCHING OPTIONS

The Colour Matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera.

The PCL driver’s colour options are only designed to work with RGB data. If you are printing CMYK data, we recommend you use the PostScript driver.

To open colou r matching options from the Windows Control Panel:

Open the Printers window

(called “Printers and Faxes” in Windows XP).

Right-click the printer name

and choose

Click the button (1).

Printing Preferences

Properties

To open colour matching options from within a Windows application:

Choose

Click the

File→Print…

Properties

from the application’s menu bar.

button next to the printer name.

COLOUR PRINTING > 60

SETTING THE COLOUR MATCHING OPTIONS

On the

Select

(a)

tab select

Colou r

Manual

and choose from the available options:

Advanced

Monitor (6500k) Perceptual

for colour matching.

Optimised for printing photographs. Colours are printed with emphasis on saturation.

Monitor (6500k) Vivid

(b)

Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting.

Monitor (9300k)

(c)

Optimised for printing graphics from applications such as Microsoft Office. Colours are printed with emphasis on Lightness.

Digital Camera

(d)

Optimised for printing photographs taken with a digital camera.

Your results will vary depending on the subject and the conditions under which the photograph was taken.

COLOUR PRINTING > 61

sRGB

(e)

The printer will try to reproduce the sRGB colour space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera.

USING THE COLOUR SWATCH FEATURE

To use the Colour Swatch feature, you must install the Colour Swatch Utility. This is supplied on the CD-ROM that was supplied with your printer.

The colour swatch function prints charts which contain a range of sample colours. Note that this is not the full range of colours that the printer can produce. Listed on each sample colour are the corresponding RGB (Red, Green, Blue) values. This can be used to pick specific colours in applications that allow you to choose your own RGB values. Simply click the Colour Swatch button (1) and choose from the options available.

An example of using the colour swatch function:

You wish to print a logo in a particular shade of red. The steps you would follow are:

Print a colour swatch, then select the shade of red that best

suits your needs.

Take a note of the RGB value for the particular shade that you

liked.

COLOUR PRINTING > 62

Using your program’s colour picker, enter these same RGB

values, and change the logo to that colour.

POSTSCRIPT DRIVER

COLOUR MATCHING OPTIONS

The PostScript driver offers several different methods of controlling the colour output of the printer.

Some of the colour matching options only work on certain types of data. The table below summarises the various options available, and what types of data they affect.

Colour Matching Option RGB data CMYK data

Oki Colour Matching Yes No PostScript Colour Matching Yes Yes CMYK Ink Simulation No Yes

Windows ICM Matching

Using ICC Profiles

1. Not Windows NT 4.

2. Not Windows 95/98/Me

Yes No

Oki Colour Matching

This is Oki’s proprietary colour matching system, and affects RGB data only.

>Perceptual

> Vivid

>sRGB

settings are best for printing photographic images.

Digital Camera

settings produce brightest colours.

is the best choice for matching specific colours (such as

printing logos).

COLOUR PRINTING > 63

Monitor (6500k) Perceptual

Optimised for printing photographs. Colours are printed with emphasis on saturation.

Monitor (6500k) Vivid

Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting.

Monitor (9300k)

Optimised for printing graphics from applications such as Microsoft Office. Colours are printed with emphasis on Lightness.

Digital Camera

Optimised for printing photographs taken with a digital camera.

Your results will vary depending on the subject and the conditions under which the photograph was taken.

sRGB

The printer will try to reproduce the sRGB colour space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera.

POSTSCRIPT COLOUR MATCHING

This uses PostScript Colour Rendering Dictionaries built into the printer, and affects both RGB and CMYK data.

Rendering Intents

COLOUR PRINTING > 64

The rendering intents that the printer driver provides are listed below:

Perceptual

Saturation

Absolute Colourimetric

Best for printing solid colours and tints, such as Company logos etc. Matches colours common to both devices exactly, and clips the out of gamut colours to their nearest printed equivalent. Tries to print white as it appears on screen. The white of a monitor is often very different from paper white, so this may result in colour casts, especially in the lighter areas of an image.

Relative Colourimetric

CMYK INK SIMULATION

Affects CMYK data only.

COLOUR PRINTING > 65

WINDOWS ICM COLOUR MATCHING

Windows 98, Me, 2000 and XP only. Affects RGB data only.

ICM is the colour management system built into Windows.

Depending on how you have installed the printer driver, the colour profiles may already be associated with the driver.

To associate ICC colour profiles with the printer driver:

Access the printer settings via the

Right-click the printer name and choose

Click the

Under “Colour Profiles currently associated with this printer”,

you should see the names of profiles that match your printer model. If you do not see any profiles associated with the driver, click “Add…” and locate the ICC profiles for your printer.

Colour Management

tab.

Start

menu.

Properties

USING ICC PROFILES

Windows 2000 and Windows XP. Affects RGB data only.

This provides a method of matching RGB colours similar to Windows ICM matching. The main advantage it has over Windows ICM colour matching is that it provides a method of printing using both input and output profiles. Windows ICM matching only allows output profiles to be chosen.

Input profiles

device that was used to capture or display the image data. For example, an input device could be a scanner, digital camera or monitor.

provide information about the colour in the original

COLOUR PRINTING > 66

Output profiles

printing.

The “Using ICC Profiles” function allows both an input profile (e.g. digital camera), and an output profile (e.g. your printer) to be selected. It uses both these profiles to generate a CRD (Colour Rendering Dictionary), and this is used to match the colours as closely as possible.

This feature may not work for all application programs. However, many professional graphics applications offer a similar feature in their print settings, with the ability to choose a source (input) colour space, and a print (output) colour space.

provide information about the device to which you are

USING THE COLOUR CORRECT UTILITY

The Oki Colour Correct Utility is provided on your printer driver CDROM. You must install it separately since it is not installed along with the printer driver.

The Colour Correct utility has the following features:

Microsoft Office palette colours can be individually adjusted.

This is useful if you want to change how a specific colour is printed.

Colours can be adjusted by changing Hue, Saturation and

Gamma. This is useful if you wish to change the overall colour output.

Once these colour adjustments have been made, the new settings can be selected from the printer driver Colour tab.

To select adjustments made with the Colour Correct Utility:

From your application program, click

Click

Select the colour adjustment you made with the Colour Correct Utility.

Properties

Click the

Click

Advanced Colour

Click

User Defined

. This displays the printer driver options.

tab.

Colour

COLOUR PRINTING > 67

and point to

File

MENU FUNCTIONS

This sections lists the menus accessed via the controls on the printer’s operator panel and displayed in the LCD window.

It should be noted that many of these settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus.

Factory default settings are shown in

In the normal operating condition, known as “standby,” the printer’s LCD window will show “ONLINE.” In this condition, to enter the menu system, press the +/– keys on the operator panel to move up and down through the list of menus until the menu you wish to view is displayed. Then proceed as follows:

Press

Use the +/– keys to move up and down through the items in

the menu. When the item you want to change is displayed, press the setting currently in effect.

Use the +/– keys to move up and down through the available

settings for this item, and press want is displayed. An asterisk (*) will appear next to the setting, indicating that this setting is now in effect.

Press

Do one of the following:

or…

to enter the menu.

ENTER

to edit that item. An asterisk (*) appears next to

ENTER

to move back to the list of menu items.

BACK

Press

Press to standby.

again to move up to the list of menus;

BACK

ON LINE

to exit from the menu system and return

bold type

in the following tables.

when the setting you

ENTER

MENU FUNCTIONS > 68

PRINT JOBS MENU

This menu only appears when the hard disk drive is installed. It is used for printing of documents stored on the internal hard disk. These will be stored using either the secure printing feature or the proof and print feature. Please refer to these features elsewhere in this manual for instructions on how to use.

You will be prompted for your password or personal identification number (PIN). The +/– keys are used to enter each digit and the key to advance from one digit to the next.

INFORMATION MENU

This menu provides a quick method of listing various items stored within the printer.

INFORMATION MENU

Item Action Explanation

PRINT MENU MAP EXECUTE Prints complete menu listing with current settings

shown.

PRINT FILE LIST EXECUTE Prints a list of overlays, macros, fonts and other files

stored on the printer’s hard disk drive (if installed).

PRINT PCL FONT EXECUTE Prints complete list of all internal PCL fonts plus

those stored in ROM (slot 0), flash memory and in hard disk (if installed).

PRINT PSE FONT EXECUTE Prints complete list of all internal PostScript

emulation fonts.

PRINT PPR FONT EXECUTE Prints complete list of all internal IBM ProPrinter III

XL emulation fonts, including any downloaded to flash memory or hard disk.

PRINT FX FONT EXECUTE Prints complete list of all internal Epson FX

emulation fonts, including any downloaded to flash memory or hard disk.

DEMO1 EXECUTE Prints demonstration page containing graphics and

text in colour and monochrome.

PRINT ERROR LOG EXECUTE Prints a list of errors encountered by the printer.

ENTER

MENU FUNCTIONS > 69

SHUTDOWN MENU

This menu only appears if the hard disk drive is installed.

This item should always be selected before switching the printer off, to ensure that no hard disk data is lost.

SHUTDOWN MENU

Item Settings Explanation

SHUTDOWN START EXECUTE Performs controlled shutdown of the printer,

ensuring that all files on the internal hard disk are closed before power is turned off. Only power the printer off when the display indicates that shutdown is complete.

PRINT MENU

This menu provides adjustment of various print job related functions.

PRINT MENU

Item Settings Explanation

COPIES 1-999 Enter the number of copies of a document to

be printed from 1 to 999.

DUPLEX ON/OFF Turns the duplex (2-sided) printing function

PAPER FEED TRAY1

TRAY2 MP TRAY

AUTO TRAY SWITCH ON

OFF

TRAY SEQUENCE DOWN

UP PAPER FEED TRAY

MP TRAY USAGE DO NOT USE

WHEN MISMATCH

on or off if this feature is installed. Selects the default tray for paper feed, Tray

1 (upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).

If two trays contain identical paper, the printer can switch to an alternative source when the current tray runs out in the middle of a print job.

Determines tray sequence order when automatically switching.

If a document to be printed demands a paper size not installed in the selected tray, the printer can automatically feed from the multi purpose tray instead. If this function is not enabled, the printer will stop and request the correct size of paper to be loaded.

MENU FUNCTIONS > 70

PRINT MENU

Item Settings Explanation

MEDIA CHECK ENABLE

DISABLE

RESOLUTION 600x1200DPI

TONER SAVE MODE OFF

MONO-PRINT SPEED AUTO SPEED

600DPI

AUTO SPEED

AUTO SPEEDAUTO SPEED

MONO 24PPM

COLO UR S PEED

MIXED SPEED

Determines whether the printer check the size of paper loaded matches that required for the document sent to print.

Sets the default resolution for printing (dots per inch). 600x1200DPI uses more memory and requires more time to process, but prints at a higher quality.

Reduces the amount of toner used for imaging. Toner saving gives lighter prints but is more economical.

If the first page of a print job is black and white, the printer runs at 20ppm (pages per minu te). Whe n a colour page is detected the printer slows down to 16ppm for the rest of that job. This setting operates in the same way as AUTO SPEED, except that the printer runs at 24ppm until a colour page is detected. To achieve this speed the printer requires an additional 10 – 20 seconds to warm up and 30 – 60 seconds to cool down when switching to 16ppm for colour pages. This setting is therefore most appropriate when the majority of print jobs are entirely black and white. The printer runs at 16ppm for all print jobs. This setting is most appropriate when the majority of print jobs are in colour. The printer automatically switches between 16ppm for each colour page and 20ppm for each black and white page. When black and white pages are printed, the 3 colour drums are automatically lifted to maximize their working life. This operation imposes a 10 – 20 second delay each time the printer switches between colour and black and white printing. However, the 30 – 60 second cool down delay described for MONO 24ppm is avoided by limiting mono speed to 20ppm. This setting may be preferred for mostly black and white printing with some colour pages, or where most print jobs are entirely colour or entirely black and white.

MENU FUNCTIONS > 71

PRINT MENU

Item Settings Explanation

ORIENTATION PORTRAIT

LANDSCAPE

LINES PER PAGE 5-64-128 Sets the number of lines of text per page

EDIT SIZE CASSETTE SIZE

LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENV ELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

Selects default page orientation between portrait (tall) and landscape (wide).

when raw text is received from systems other than Windows. The default for A4 portrait is 65, and for Letter is 60.

Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes, see “Paper Recommendations” section in this guide.

MENU FUNCTIONS > 72

MEDIA MENU

This menu provides adjustment to suit a wide range of print media.

MEDIA MENU

Item Settings Explanation

TRAY1 PAPERSIZE A4 / A5 / A6 / B5

LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM

TRAY1 MEDIATYPE PLAIN

LETTERHEAD BOND RECYCLED ROUGH

TRAY1 MEDIAWEIGHT

TRAY2 PAPERSIZE A4 / A5 / B5 /

TRAY2 MEDIATYPE PLAIN

TRAY2 MEDIAWEIGHT

LIGHT (64~74g/m²)

MEDIUM (75~90g/ m²)

HEAVY (91~105g/ m²)

LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM

LETTERHEAD BOND RECYCLED ROUGH

LIGHT (64-74g/m²)

MEDIUM (7590g/m²)

HEAVY (91176g/m²)

Selects the size of paper loaded in Tray 1 (upper tray if both trays installed). For CUSTOM setting see X-DIMENSION and YDIMENSION later in this table.

Selects the type of media loaded in this tray. This will help the printer to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Adjusts the printer for the weight of paper stock loaded in thus tray.

Selects the size of paper loaded in Tray 2 (lower) if installed. For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.

Selects the type of media loaded in this tray.

Adjusts the printer for the weight of paper stock loaded in thus tray.

MENU FUNCTIONS > 73

MEDIA MENU

Item Settings Explanation

MPT PAPERSIZE LETTER

EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENV ELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

MPT PAPERTYPE PLAIN

MPT MEDIAWEIGHT MEDIUM (75-

UNIT OF MEASURE MILLIMETRE

X-DIMENSION 100-210-216

Y-DI MENS ION 148-297-1200

LETTERHEAD TRANSPARENCY LABELS BOND RECYCLED CARD STOCK ROUGH GLOSSY

90g/m²)

HEAVY (91120g/m²) ULTRA HEAVY (121203g/m²)

ETRE

ETREETRE

INCH

MILLIMETRE

Selects the size of paper to be fed from the multi purpose tray. For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.

Selects the type of media to be fed from the multi purpose tray so that the printer can adjust its internal parameters to better accommodate the selected type of media.

Selects the media weight to be fed from the multi purpose tray.

Selects the unit of measure for the next two items.

Selects the width of paper defined by the “CUSTOM” settings referred to in the foregoing PAPER SIZE settings.

Selects the length of paper defined by the “Custo m” settings referred to in the foregoing PAPER SIZE settings. Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.

MENU FUNCTIONS > 74

COLOUR MENU

The printer automatically adjusts colour balance and density at appropriate intervals, optimising the printed output for bright white paper viewed in natural daylight conditions. The items on this menu provide a means of changing the default settings for special or particularly difficult print jobs. Settings revert to their default values when the next print job is complete.

COLOUR MENU

Item Settings Explanation

DENSITY CONTROL AUTO

MANUAL

AUTO DENSITY EXECUTE Selecting this will perform the auto density

COLOUR TUNING PRINT PATTERN Selecting this item prints the colour tuning

C HIGHLIGHT C MID-TONE C DARK M HIGHLIGHT M MID-TONE M DARK Y HIGHLIGHT Y MID-TONE Y DARK K HIGHLIGHT K MID-TONE K DARK

C DARKNESS M DARKNESS Y DARKNESS K DARKNESS

-3~0~+3

If set to AUTO, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed wh en initiated by the next menu item.

set up immediately.

pattern to help you adjust the colour balance.

Adjusts image density for each colour component (cyan, magenta, yellow and black). Normal setting is 0.

Adjusts darkness of each colour component (cyan, magenta, yellow and black). Normal setting is 0.

MENU FUNCTIONS > 75

COLOUR MENU

Item Settings Explanation

AUTO REGISTRATION

C REG FINE ADJUST M REG FINE ADJUST Y REG FINE ADJUST

INK SIMULATION OFF

UCR LOW

CMY 100% DENSITY

EXECUTE Performs automatic colour registration

adjustment. Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image.

-3~0~+3

SWOP EUROSCALE JAPAN

MEDIUM HIGH

DISABLE

ENABLE

Performs fine adjustment of image timing in relation to the black image component.

Selects from a range of industry standard colour swatches.

When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish.

MENU FUNCTIONS > 76

SYSTEM CONFIGURATION MENU

This menu adjusts general printer settings to suit the way you prefer to work.

SYSTEM CONFIGURATION MENU

Items Settings Explanation

POW SAVE TIME 5

15 30

240

PERSONALITY AUTO

USB PS PROTOCOL RAW

NET PS PROTOCOL RAW

CLEARABLE WARNING

AUTO CONTINUE ON

MANUAL TIMEOUT OFF

WAIT TIMEOUT 5~40~300 Specifies how many seconds the printer will

LOW TONER CONTI NUE

PCL IBM PPR III XL EPSON FX PS3 EMULATION

ASCII

JOB

OFF

STOP

Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin.

This item selects which industry standard emulation your printer should use. When set to AUTO, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

Selects PostScript data format for USB port.

Selects PostScript data format for network port.

When ON, non-critical warnings, such as requests for a different paper size, can be cleared by pressing the ON LINE button. When set to JOB, they are cleared when the print job resumes.

Determines whether or not the printer will automatically recover from a memory overflow condition.

Specifies how many seconds the printer will wait for paper to be fed before cancelling the job.

wait when received data pauses before forcing a page eje ct. In PostScript Emulatio n mode the job will be cancelled if timeout occurs.

Specifies whether the printer should continue printing even after a low toner condition is detected.

MENU FUNCTIONS > 77

SYSTEM CONFIGURATION MENU

Items Settings Explanation

JAM RECOVERY ON

OFF

ERROR REPORT ON

OFF

LANGUAGE English

German French Italian Spanish Swedish Norwegian Danish Dutch Turk ish Portuguese Polish Russian Greek

Specifies whether the printer should perform jam recovery after a paper jam has occurred. If ON, the printer will attempt to print again any pages lost due to a paper jam once the jam has been cleared.

If ON, the printer will print error details when a PostScript Emulation error occurs.

Sets the language used for the display window and printed reports.

MENU FUNCTIONS > 78

PCL EMULATION

This menu controls settings effective when the printer is operating in PCL emulation mode.

PCL EMULATION

Item Settings Explanation

Font Source RESIDENT / DIMM0 /

DIMM1 / DOWNLOADED

FONT No. I000 / C001 / S001 Sets the current default font number from

FONT PITCH 0.44~10.00~99.99 Sets the character width of the default

FONT HEIGHT 4.00~12.00~999.75 Point size of selected default font.

Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts.

the currently selected source, which could be internal (I), ROM slot (C) or downloaded (S).

font in characters per inch (CPI). This is only available when the selected font is fixed width and scalable.

MENU FUNCTIONS > 79

PCL EMULATION

Item Settings Explanation

SYMBOL SET PC-8 / PC-8 Dan/Nor

/ PC-8 TK / PC-775 / PC-850 / PC-852 / PC-855 / PC-857 TK / PC-858 / PC-866 / PC-869 / PC-1004 / Pi Font / Plska Mazvia / PS Math / PS Text / Roman-8 / Roman-9 / Roman Ext / Serbo Croat1 / Serbo Croat2 / Spanish / Ukrainian / VN Int'l / VN Math / VN US / Win 3.0 / Win 3.1 Blt / Win 3.1 Cyr / Win 3.1 Grk / Win 3.1 Heb / Win

3.1 L1 / Win 3.1 L2 / Win 3.1 L5 / Wingdings / Dingbats MS / Symbol / OCR-A / OCR-B / HP ZIP / USPSFIM / USPSSTP / ISO Swedish1 / ISO Swedish2 / ISO Swedish3 / ISO-2 IRV / ISO-4 UK / ISO6 ASC / ISO-10 S/F / ISO-11 Swe / ISO-14 JASC / ISO-15 Ita / ISO-16 Por / ISO-17 Spa / ISO-21 Ger / ISO-25 Fre / ISO-57 Chi / ISO-60 Nor / ISO-61 Nor / ISO-69 Fre / ISO-84 Por / ISO-85 Spa Kamenicky / Legal

PCL symbol set. If the font source and number are changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

MENU FUNCTIONS > 80

PCL EMULATION

Item Settings Explanation

SYMBOL SET (continued)

A4 PRINT WIDTH 78 COLUMN

WHITE PAGE SKIP OFF / ON Selects whether blank pages are printed

CR FUNCTION CR / CR+LF Selects whether a received carriage return

LF FUNCTION LF / LF+CR Selects whether a received line feed

PRINT MARGIN NORMAL

TRUE BLACK OFF / ON Selects whether black image data is

Math-8 / MC Text / MS Publish / PC Ext D/N / PC Ext US / PC Set1 / PC Set2 D/N / PC Set2 US / USPSZIP / Bulgarian / CWI Hung / DeskTop / German / Greek-437 / Greek437 Cy / Greek-928 / Hebrew NC / Hebrew OC / IBM-437 / IBM850 / IBM-860 / IBM-863 / IBM-865 / ISO Dutch / ISO L1 / ISO L2 / ISO L5 / ISO L6 / ISO L9

80 COLUMN

1/5 INCH 1/6 INCH

Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

or not.

character (0Dh) also causes a line feed.

character (0Ah) also causes a carriage return.

Sets the non-printable page area. NORMAL is PCL compatible.

printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.)

MENU FUNCTIONS > 81

PARALLEL MENU

This menu controls the operation of the printer’s Centronics compatible (IEEE-1284) data interface.

PARALLEL MENU

Item Settings Explanation

PARALLEL ENABLE / DISABLE Enables or disables operation of this port. BI-DIRECTION ENABLE / DISABLE Enables or disables bidirectional

functionality of this port.

ECP ENABLE / DISABLE Enables or disables ECP mode. ACK WIDTH NARROW

MEDIUM WIDE

ACK/BUSY TIMING ACK IN BUSY

ACK WHILE BUSY

I-PRIME 3 MICRO SEC

50 MICRO SEC

DISABLE

Sets width of ACK signal in compatible receiving to 0.5µS, 1.0µS or 3.0µS.

Sets the order in which the BUSY signal is output. For ACK IN BUSY, BUSY goes low at end of ACK pulse. For ACK WHILE BUSY, BUSY goes low at centre of ACK pulse.

Sets time to enable/disable the I-PRIME signal. Can be enabled with 3µS or 50µS nInit signal, or disabled completely.

USB MENU

This menu controls the operation of the printer’s USB data interface.

USB MENU

Item Settings Explanation

USB ENABLE / DISABLE Enables or disables operation of this port. VERSION 2.0 Selects USB version for compatibility. SOFT RESET ENABLE / DISABLE Enables or disables the SOFT RESET

MENU FUNCTIONS > 82

command.

NETWORK MENU

This menu controls the operation of the printer’s 10Base-T/100BaseTX network interface.

NETWORK MENU

Item Settings Explanation

TCP/IP ENABLE / DISABLE Enables or disables this network protocol. NETBEUI ENABLE / DISABLE Enables or disables this network protocol. NETWARE ENABLE / DISABLE Enables or disables this network protocol. ETHERTALK ENABLE / DISABLE Enables or disables this network protocol. FRAME TYPE AUTO / 802.2 /

802.3 / ETHERNET II / SNAP

IP ADDRESS SET AUTO / MANUAL Specifies whether IP address allocation is

IP ADDRESS xxx.xxx.xxx.xxx Current assigned IP address. To change,

SUBNET MASK xxx.xxx.xxx.xxx Current assigned subnet mask. To change,

GATEWAY ADDRESS xxx.xxx.xxx.xxx Current assigned gateway address. To

INITIALIZE NIC? EXECUTE Initialises the network hardware. WEB/IPP ENABLE / DISABLE Enables or disables Web config. facility and

TELNET ENABLE / DISABLE Enables or disables Telnet config. facility. FTP ENABLE / DISABLE Enables or disables communication via FTP. SNMP ENABLE / DISABLE Enables or disables SNMP protocol. LAN NORMAL / SMALL Selects network size. HUB LINK SETTING AUTO NEGOTIATE

100BASE-TX FULL 100BASE-TX HALF 10BASE-T FULL 10BASE-T HALF

Selects the Ethernet MAC layer frame type.

automatic (DHCP) or manually assigned.

press ENTER and use +/– keys to increment 1st octet, then press ENTER again to move on to next octet. When 4th octet has been set, press ENTER again to register new address.

proceed as above.

change, proceed as above.

Internet Printing Protocol.

Sets full or half duplex for communication via a network hub.

MENU FUNCTIONS > 83

MAINTENANCE MENU

This menu provides access to various printer maintenance functions.

MAINTENANCE MENU

Item Settings Explanation

MENU RESET EXECUTE Resets menus to default settings. SAVE MENU EXECUTE Saves current menu settings as default

values. At confirmation prompt, press ENTER to confirm save, or CANCEL to cancel.

POWER SAVE ENABLE / DISABLE Enables or disables automatic power save

PAPER BLACK SETTING

PAPER COLOUR SETTING

TRANSPR BLACK SETTING

TRANSPR COLOUR SETTING

–2~0~+2 Used for small adjustment when you

–2~0~+2 As above, but for colour printing.

–2~0~+2 As above but for mono printing on

–2~0~+2 As above but for colour printing on

mode. Delay before entering this mode is set in the system configuration menu.

experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas.

transparencies.

MENU FUNCTIONS > 84

USAGE MENU

This menu is for information only, and provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables to hand and you need to know how soon you will need them.

USAGE MENU

Item Explanation

TOTAL PAGE COUNT The total number of prints output by the printer. TRAYn PAGE COUNT The total number of pages fed from tray n. MPT PAGE COUNT The total number of pages fed from the multi purpose tray. COLOUR PAGE COUNT The total number of pages printed in colour. MONO PAGE COUNT The total number of pages printed in monochrome. K DRUM LIFE REMAINING

C DRUM LIFE REMAINING M DRUM LIFE REMAINING Y DRUM LIFE REMAINING

BELT LIFE REMAINING Percentage of belt life remaining. FUSER LIFE REMAINING Percentage of fuser life remaining. K TONER

C TONER M TONER Y TONER

Percentage of life remaining in these consumable items.

Cartridge size and current toner level.

MENU FUNCTIONS > 85

OVERLAYS AND MACROS

WHAT ARE OVERLAYS AND MACROS?

If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features.

You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it. If you have chosen to install the PCL driver, macros perform a similar function.

NOTE

PostScript overlays are not available for Windows 95/98/Me.

You can create several overlays or macros, and combine them in any way you like to produce a variety of forms and other special stationery. Each image can be printed on just the first page of a document, on all pages, on alternate pages, or just the pages that you specify.

OVERLAYS AND MACROS > 86

CREATING POSTSCRIPT OVERLAYS

Three steps are required to create an overlay:

Create the form data using your own application software and

print it to a printer (.PRN) file.

Use the Storage Device Manager utility software supplied on

CD with your printer to create a “project file,” import the .PRN file(s), and download the generated filter (.HST) file to the printer. The project file will contain one or more overlay images which are functionally related, such as the cover page and the continuation page images for business letters.

Use downloaded files to define your overlays ready for use

when printing your documents.

When printing overlay files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to overlays, they apply only to your final documents.

CREATING THE OVERLAY IMAGE

Use your preferred application, perhaps a graphics program,

to create the required overlay image and save it.

Open your

application’s dialogue.

Make sure that the

selected printer name (1) is that of your PostScript printer driver.

Print…

Select the

File

Click the

Properties window.

Print To

(2) option.

Properties

button (3) to open the Document

OVERLAYS AND MACROS > 87

On the Overlay tab, choose

Create Form

from the drop-

down list (4).

Click OK to close the

Document Properties window.

Click OK again to close the

Print dialogue.

When prompted for a print file name, enter a meaningful name

with the extension .PRN.

Close your application.

10.

CREATE AND DOWNLOAD THE PROJECT

From the Windows

menu, start

Start

Storage Device Manager

(SDM) and allow SDM to discover the printer.

Choose

Set the

Navigate to the folder where the .PRN files are stored and

Printers→New Project

Printers→Add File to Project

Files of Type

drop-down list to

PRN Files(*.prn)

select one or more of these to include in your overlay set.

You can have more than one printer (.PRN) file in a project. For example, one for top pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to.

Click

When a message box appears confirming that a filter file has

to add these files to the current project.

Open

been created, click OK to clear the message.

The project window will display one .HST file for each printer

file added. Make a careful note of each of these names. Ensure that you note them exactly as they appear, they are case sensitive, and you will need them later.

OVERLAYS AND MACROS > 88

Choose

(e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it.

Projects→Save Project

and enter a meaningful name

Choose

10.

the project to the printer.

If you have a hard disk in the printer, SDM will automatically download files to it. If not, SDM will download files to flash memory. If you have a hard disk but still prefer to download to flash memory, double-click the file name in the Project window and under

When the message “Command Issued” appears confirming

11.

that the download is complete, click OK to clear the message.

Projects→Send Project Files to Printer

Volume

, type in

%Flash0%

and then click OK.

to download

TEST PRINTING THE OVERLAY

Click on the printer icon for the relevant printer and choose

Printers→Test Form

In the Test PostScript Form window, to test each overlay select

it and click OK. There will be a short pause while the printer processes the form, and then it will print.

When each overlay has been tested, click

Click the standard Windows

Projects→Exit

Exit

Close (X)

to close Storage Device Manager.

button, or choose

DEFINING OVERLAYS

This is the final step before the new overlays are ready for use.

Open the Printers (called “Printers and Faxes” in Windows XP)

window via the

Right-click on the Relevant PostScript printer icon and choose

Printing Preferences

On the

Overlay

menu or the Windows Control Panel.

Start

from the pop-up menu.

tab, click the

OVERLAYS AND MACROS > 89

New

button.

In the

Define Overlays

enter a suitable name (2) for this overlay and choose which

window,

2 3

page(s) (3) of your documents will use this overlay.

Enter the name of the overlay

4 5

file (4) exactly as it appeared in the Storage Device Manager project window. Remember that this name is case sensitive.

If you forgot to note the overlay names when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

Click

Click OK to close the Define Overlay window.

(5) to add this overlay into the defined overlays list.

Add

The new overlay now appears in the Defined Overlays list in the printer properties window.

Repeat the above procedure if you wish to define more

overlays.

When done, click OK to close the printer properties window.

Your new overlays are now ready and available to be used for any future documents you wish.

OVERLAYS AND MACROS > 90

PRINTING WITH POSTSCRIPT OVERLAYS

Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages.

Prepare your document in the normal way using your own

application software. Remember, if necessary, to format the document so that it will fit within the appropriate space.

Open your application’s

dialogue and choose any

Print…

options you will require, ensuring that the target printer is your PostScript printer driver in which the overlays have been defined.

Click the

Properties

button to open the Printing Preferences

window.

On the Overlays tab, choose

Use Overlay

from the drop-

down list (1).

Click on the first overlay (2)

you wish to use. In this example it is the Cover Page overlay. Then click the button (3).

If you want to use another

Add

3 2

overlay, in this case it is the Continuation page, click the second overlay (4) and then click the

When you have selected all the overlays you want to use for

button (3) again.

Add

this document, click OK.

Finally, in your application’s print dialogue, click OK to begin

printing.

OVERLAYS AND MACROS > 91

CREATING PCL OVERLAYS

Three steps are required to create an overlay:

Create the form data using your own application software and

print it to a printer (.PRN) file.

Use the Storage Device Manager utility software supplied on

CD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.

Use downloaded files to define your overlay ready for use with

any future document.

When printing files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to macros, they apply only to your final documents.

CREATING THE OVERLAY IMAGE

Use your preferred application, perhaps a graphics program,

to create the required image and save it.

Open your application’s

dialogue.

Print…

Make sure that the

selected printer name (1) is that of your PCL printer driver.

Select the

Print To File

(2)

option.

When prompted for a print file name, enter a meaningful name

with the extension .PRN .

Close your application.

OVERLAYS AND MACROS > 92

CREATE AND DOWNLOAD MACROS

From the Windows

menu, start

Start

Storage Device Manager

(SDM) and allow SDM to discover the printer.

Choose

Printers→New Project

Printers→Filter Macro File

to start a new project.

. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.

Example:

Set the

Navigate to the folder where the overlay .PRN files are stored

Files of Type

drop-down list to

PRN Files(*.prn)

and select one or more of these to include in your overlay set.

Click

to add these files to the current project. (You can

Open

The project window will display one .BIN file for each printer

file added. Make a careful note of the name and ID number for each of the files. You will need them later.

If you wish to edit the names or ID numbers, double-click the file entry and edit the details.

= printer’s disk drive PCL partition;

= printer’s disk drive Common partition;

1 %disk0%

= flash memory PCL

2 %Flash0%

= printer’s disk drive PostScript partition;

= flash memory PostScript

OVERLAYS AND MACROS > 93

Volume

details are as follows:

Note that the names are case sensitive, and will be needed later exactly as they appear in this list.

Choose

Projects→Save Project

and enter a meaningful name

(e.g. “Letter Stationery”) so that you can recognise it.

Choose

Projects→Send Project Files to Printer

to download

the project to the printer.

When the message “Command Issued” appears confirming

10.

that the download is complete, click OK to clear the message.

TEST PRINTING THE MACRO

Choose

In the Test Macro window, enter its ID number and click OK.

Printers→Test Macro

After a short pause the printer will print the macro.

When each macro has been tested, click

Click the standard Windows

4. Projects→Exit

to close Storage Device Manager.

Close (X)

Exit

button, or choose

DEFINING OVERLAYS

This is the final step before the new overlays are ready for use.

Open the Printers (called “Printers and Faxes” in Windows XP)

window via the

Right-click on the Relevant PostScript printer icon and choose

2. Printing Preferences

menu or the Windows Control Panel.

Start

from the pop-up menu.

On the Job Options tab, click the

In the Overlay window, Click the

4. Define Overlays button

OVERLAYS AND MACROS > 94

(1).

Overlay

button.

In the Define Overlays window,

enter the

(a) and ID(b) of

name

the required overlay, and define which

page(s)

documents will use this overlay. Then click the add this overlay to the list of defined overlays. Repeat for any other related overlays. When done, click the

Add button

Close button

(3) to

(4) to

close the window.

The example illustrated shows two overlays defined, one for a cover page and one for continuation pages.

Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive.

The new overlays will now appear in the Defined Overlays list in the printer properties window.

When done, click OK to close the printing preferences window.

Your new overlays are now ready and available to be used for any future documents you wish.

OVERLAYS AND MACROS > 95

PRINTING WITH PCL OVERLAYS

Prepare your document in the normal way using your own

application software. Remember, if necessary, to format the document so that it will fit nicely within the plain areas on your letterhead overlay.

Open your application’s

dialogue and choose any

Print…

options you will require, ensuring that the target printer is your PCL printer driver in which the overlays have been defined.

Click the

Properties

button to open the Printing Preferences

window.

On the Overlay tab, check the

4. Use active overlays

checkbox (1).

In the Defined Overlays list,

click on the first overlay (2) you wish to use, and click the

button (3) to add it to the

Add

Active Overlays list. (If you want a reminder of how this overlay looks, click the

button.)

If you want to use another overlay with this document, in this

Te st

example it is the “Continuation Page” overlay, click this overlay (4) in the list of defined overlays, and then click the

button (3) again to add the second overlay to the list of

Add

active overlays.

When the list of active overlays contains all the items you want

to use, click OK.

Finally, click the

button in your application’s Print

dialogue to begin printing your document.

OVERLAYS AND MACROS > 96

REPLACING CONSUMABLE ITEMS

5K XXXXXX

3K XXXXX

This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is:

Tone r — 3,000 (standard capacity) or 5,000 (high capacity) A4

pages at 5% coverage, which means that 5% of the addressable print area is printed with this colour. Toner life is directly affected by coverage, e.g. at 10% coverage there is sufficient toner for 1,500 pages (standard capacity) or 2,500 pages (high capacity), conversely at 2.5% there is sufficient toner for 6,000 pages (standard capacity) or 10,000 pages (high capacity) in the cartridge.

The printer is shipped with sufficient toner for 3,000 A4 pages in the print cartridges of which 1,500 A4 pages of toner are used to charge the image drum.

Image drum — 17,000 pages (calculated on typical office

usage where 20% of printing is 1 page only, 30% is 3 page documents and 50% is print runs of 15 pages or more).

Transfer belt — Approximately 50,000 A4 pages.

Fuser — Approximately 45,000 A4 pages.

Standard capacity toner cartridge.

High capacity toner cartridge.

REPLACING CONSUMABLE ITEMS > 97

CONSUMABLE ORDER DETAILS

Item Life Order No.

Toner, high capacity, black 5,000 A4 @ 5% 42127408 Toner, high capacity, cyan 5,000 A4 @ 5% 42127407 Toner, high capacity, magenta 5,000 A4 @ 5% 42127406 Toner, high capacity, yellow 5,000 A4 @ 5% 42127405 Toner, rainbow pack (1 ea. CMYK) 5,000 A4 @ 5% 42403002 Toner, standard capacity, black 3,000 A4@ 5% 42804508 Toner, standard capacity, cyan 3,000 A4@ 5% 42804507 Toner, standard capacity, magenta 3,000 A4@ 5% 42804506 Toner, standard capacity, yellow 3,000 A4@ 5% 42804505 Image drum, black 17,000 A4 pages* 42126608 Image drum, cyan 17,000 A4 pages* 42126607 Image drum, magenta 17,000 A4 pages* 42126606 Image drum, yellow 17,000 A4 pages* 42126605 Fuser 45,000 A4 pages 42625503 Transport belt 50,000 A4 @ 3/job 42158712

* Average life (22,000 pages at continuous print, 15,000 pages at 3 pages/job

and 7,500 pages at 1 page/job).

Please always use genuine Oki consumables. Use of “compatibles” and counterfeit items may impair performance and could cause product damage, which is not covered under the warranty.

REPLACING CONSUMABLE ITEMS > 98

TONER CARTRIDGE REPLACEMENT

The toner used in this printer is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.

Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue. Do not use hot

water, and never use solvents of any kind. They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

Switch off the printer and allow the fuser to cool for about 10 minutes before opening the cover.

REPLACING CONSUMABLE ITEMS > 99

Press the cover release and open the printer’s top cover fully.

WARNING!

If the printer has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.

Note the positions of the four cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

REPLACING CONSUMABLE ITEMS > 100

OKI C5400dn, C5400n User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

PREFACE

INTRODUCTION

PRINTER OVERVIEW

FRONT VIEW

REAR VIEW

CHANGING THE DISPLAY LANGUAGE

PAPER RECOMMENDATIONS

CASSETTE TRAYS

MULTI PURPOSE TRAY

FACE DOWN STACKER

FACE UP STACKER

DUPLEX UNIT

LOADING PAPER

CASSETTE TRAYS

MULTI PURPOSE TRAY

PRINTER SETTINGS IN WINDOWS

PCL OR POSTSCRIPT

PRINTING PREFERENCES IN WINDOWS APPLICATIONS

POSTSCRIPT EMULATION

PCL EMULATION

SECURE PRINTING FEATURE

SENDING THE DOCUMENT TO PRINT

PRINTING SECURE DOCUMENTS

PROOF AND PRINT FEATURE

SENDING THE DOCUMENT TO PRINT

PRINTING THE REMAINING COPIES

PERMANENT PRINT DOCUMENTS

SENDING THE DOCUMENT TO PRINT

PRINTING STORED DOCUMENTS

WINDOWS 9X/ME DIFFERENCES

PRINTER SETTINGS IN WINDOWS

PCL OR POSTSCRIPT

PRINTING PREFERENCES IN WINDOWS APPLICATIONS

SECURE PRINTING FEATURE

SENDING THE DOCUMENT TO PRINT

PROOF AND PRINT FEATURE

SENDING THE DOCUMENT TO PRINT

STORE TO HARD DISK

SENDING THE DOCUMENT TO PRINT

COLOUR PRINTING

CHOOSING A COLOUR MATCHING METHOD

MATCHING PHOTOGRAPHIC IMAGES

MATCHING SPECIFIC COLOURS

PRINTING VIVID COLOURS

PCL DRIVER

ACCESSING THE COLOUR MATCHING OPTIONS

SETTING THE COLOUR MATCHING OPTIONS

USING THE COLOUR SWATCH FEATURE

POSTSCRIPT DRIVER

COLOUR MATCHING OPTIONS

POSTSCRIPT COLOUR MATCHING

CMYK INK SIMULATION

WINDOWS ICM COLOUR MATCHING

OVERLAYS AND MACROS

CREATING PCL OVERLAYS

INSTALLING UPGRADES

ADJUSTING WINDOWS PRINTER DRIVERS

COLOUR PRINTING

FACTORS THAT AFFECT THE APPEARANCE OF PRINTS

TIPS FOR PRINTING IN COLOUR

RGB OR CMYK?

PCL DRIVER AND PCLXL DRIVER

POSTSCRIPT DRIVER

PCL DRIVER

ACCESSING THE COLOUR MATCHING OPTIONS

SETTING THE COLOUR MATCHING OPTIONS

USING THE COLOUR SWATCH FEATURE

POSTSCRIPT DRIVER

COLOUR MATCHING OPTIONS

POSTSCRIPT COLOUR MATCHING

CMYK INK SIMULATION

WINDOWS ICM COLOUR MATCHING

USING ICC PROFILES

USING THE COLOUR CORRECT UTILITY

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