OKI C5400dn, C5400n User Guide

C5400n/C5400dn

user's guide

PREFACE

Ev ery ef for t ha s be en m ade to ens ure tha t th e in for ma tio n in thi s do cum en t is com ple te, accurate, and up-to-date. The ma nufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki Europe website:

http://www.okieurope.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

PREFACE > 2

CONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printer overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Changing the display language . . . . . . . . . . . . . . . . . . . . . . 12

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Multi purpose tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer settings in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Printing preferences in Windows applications . . . . . . . . . . 20

PostScript emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Secure printing feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Sending the document to print . . . . . . . . . . . . . . . . . . . 23

Printing secure documents. . . . . . . . . . . . . . . . . . . . . . . 24

Proof and print feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Sending the document to print . . . . . . . . . . . . . . . . . . . 26

Printing the remaining copies . . . . . . . . . . . . . . . . . . . .27

Permanent print documents . . . . . . . . . . . . . . . . . . . . . . . . 29

Sending the document to print . . . . . . . . . . . . . . . . . . . 29

Printing stored documents . . . . . . . . . . . . . . . . . . . . . . . 30

Windows 9x/Me Differences . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . 32

PCL or PostScript. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printing preferences in Windows applications . . . . . . . . . . 32

Secure printing feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Sending the document to print . . . . . . . . . . . . . . . . . . . 35

Proof and print feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

CONTENTS > 3

Sending the document to print . . . . . . . . . . . . . . . . . . . 37

Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Sending the document to print . . . . . . . . . . . . . . . . . . . 38

colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Choosing a colour matching method . . . . . . . . . . . . . . . 40

Matching photographic images . . . . . . . . . . . . . . . . . . . 40

Matching specific colours. . . . . . . . . . . . . . . . . . . . . . . . 41

Printing vivid colours . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Accessing the colour matching options. . . . . . . . . . . . . 42

Setting the colour matching options . . . . . . . . . . . . . . .43

Using the colour swatch feature . . . . . . . . . . . . . . . . . . 44

PostScript driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Colour matching options . . . . . . . . . . . . . . . . . . . . . . . . 45

PostScript colour matching . . . . . . . . . . . . . . . . . . . . . . 46

CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Windows ICM colour matching. . . . . . . . . . . . . . . . . . . . 47

Overlays and macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Creating PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Adjusting Windows printer drivers . . . . . . . . . . . . . . . . 53

Colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Factors that affect the appearance of prints. . . . . . . . . . . . 55

Tips for printing in colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

RGB or CMYK? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

PCL Driver and PCLXL Driver . . . . . . . . . . . . . . . . . . . . . . 57

PostScript Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Accessing the colour matching options. . . . . . . . . . . . . 60

Setting the colour matching options . . . . . . . . . . . . . . .61

Using the colour swatch feature . . . . . . . . . . . . . . . . . . 62

PostScript Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Colour matching options . . . . . . . . . . . . . . . . . . . . . . . . 63

PostScript colour matching . . . . . . . . . . . . . . . . . . . . . . 64

CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Windows ICM colour matching. . . . . . . . . . . . . . . . . . . . 66

Using ICC profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using the Colour Correct Utility . . . . . . . . . . . . . . . . . . . . . . 67

CONTENTS > 4

Menu functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Print jobs menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Shutdown menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Print menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Media menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

System configuration menu. . . . . . . . . . . . . . . . . . . . . . . . . 77

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Parallel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Overlays and Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . 86

Creating PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . 87

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . 87

Create and download the project. . . . . . . . . . . . . . . . . . 88

Test printing the overlay. . . . . . . . . . . . . . . . . . . . . . . . . 89

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . 91

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . 92

Create and download macros. . . . . . . . . . . . . . . . . . . . . 93

Test printing the macro. . . . . . . . . . . . . . . . . . . . . . . . . . 94

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Replacing consumable items . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Consumable order details . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . 99

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Replacing the belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Adjusting Windows printer drivers . . . . . . . . . . . . . . . . . . 124

CONTENTS > 5

PCL driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

PostScript driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

CONTENTS > 6

NOTES, CAUTIONS AND WARNINGS

NOTE

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

NOTES, CAUTIONS AND WARNINGS > 7

INTRODUCTION

Congratulations on buying an Oki colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.

Your printer includes these features:

Up to 16 pages per minute in full colour for fast printing of high

impact colour presentations and other documents;

Up to 24 pages per minute in black and white for fast and

efficient printing of all general purpose documents not

requiring colour;

1200 x 600dpi (dots per inch) print resolution for high quality

image production showing the finest detail;

Single Pass colour Digital LED technology for high speed

processing of your printed pages;

PostScript 3, PCL 5C and Epson FX emulations for industry

standard operation and wide compatibility with most

computer software;

10Base-T and 100Base-TX network connection lets you share

this valuable resource among users on your office network;

“Ask Oki” – a brand new, user-friendly function that gives a

direct link from your printer driver screen (but is not always

illustrated in this guide) to a dedicated web site specific to the

exact model you are using. This is where you’ll find all the

advice, assistance and support you could need to help you get

the best possible results from your Oki printer.

Additionally, the following optional features are also available:

Automatic two-sided (duplex) printing for economical use of

paper and compact printing of larger documents (standard on

C5400dn);

INTRODUCTION > 8

Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for

letterhead stationery, alternative paper sizes or other print

media.

Additional memory allows printing of more complex pages,

including two-sided and booklet pages with the optional

duplex unit.

Internal 20GB hard disk drive for storage of overlays, macros

and downloadable fonts, and automatic collation of multiple

copies of multipage documents.

INTRODUCTION > 9

PRINTER OVERVIEW

FRONT VIEW

1. Output stacker, face down.

Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Operator panel.

Menu driven operator controls and LCD display panel.

3. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

4. Multi purpose feeder.

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

5. ON/OFF switch.

The LCD display language can be changed to show any of 14 different languages. (See “Changing the display language” on page 12.)

INTRODUCTION > 10

REAR VIEW

This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit.

5. ON/OFF switch.

6. AC power socket.

7. Parallel data interface.

8. USB interface.

* The Network Interface has a protective “plug” which must be removed before

connection can be made.

9. Network interface.*

10. Location of optional duplex unit.

11. Rear, face up, 100 sheet stacker.

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

INTRODUCTION > 11

CHANGING THE DISPLAY LANGUAGE

The language used by your printer for display messages and for report printing can be changed quickly and easily as follows:

READY

ATTENTION

Press the + key repeatedly to access the System Configuration

BACK

ENTER

ON LINE

CANCEL

Menu.

Press the

Press the – key to move directly to the last item in this menu:

key to enter the System Configuration Menu.

ENTER

LANGUAGE.

Press

Use the +/– keys to move in either direction through the list of

to change this setting.

ENTER

available languages until the language you want is displayed.

Press the

key to select this language.

ENTER

ON LINE

key to exit the menu system and return the

printer to standby.

The LCD display language can be changed to any of these languages:

English Norwegian

German Danish

French Dutch

Italian Turkish

Spanish Portuguese

Swedish Polish

Russian Greek

INTRODUCTION > 12

PAPER RECOMMENDATIONS

Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

Arjo Wiggins Conqueror Colour Solutions 90g/m²;

Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery

exposed to the high fuser temperatures used in the printing process.

Envelopes

should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies

laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels

laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

should be free from twist, curl or other deformations. They

should also be of the type recommended for use in copiers and

Avery White Laser Label types 7162, 7664, 7666 (A4),

or 5161 (Letter);

Kokuyo A693X series (A4) or A650 (B5).

can be used, but the ink must not offset when

should be of the type designed for use in copiers and

PAPER RECOMMENDATIONS > 13

CASSETTE TRAYS

Size Dimensions Weight (g/m²)

A6 (Tray 1 only) 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

Light 64-74g/m²

Medium 75-90g/m²

Heavy 91-120g/m²

Ultra heavy 121-176g/m²

(Tray 2 only)

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. (See “Printer Settings in Windows” later in this guide.) When printing from other systems, this function is enabled in the Print Menu. (See “Menu Functions” later in this guide.)

MULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 203g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function.

PAPER RECOMMENDATIONS > 14

FACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

FACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

DUPLEX UNIT

This option provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

NOTE

The duplex unit comes as standard with C5400dn.

PAPER RECOMMENDATIONS > 15

LOADING PAPER

CASSETTE TRAYS

Remove the paper tray from the printer.

Fan the paper to be loaded at the edges (1) and in the middle (2)

to ensure that all sheets are properly separated, then tap the

edges of the stack on a flat surface to make it flush again (3).

123

LOADING PAPER > 16

Load letter headed paper face down and top edge towards the

front of the printer, as shown.

Adjust the rear stopper (1) and paper guides (2) to the size of

paper being used.

To prevent paper jams:

Do not leave space between the paper and the guides

and rear stopper.

Do not overfill the paper tray. Capacity depends on the

type of paper stock.

Do not load damaged paper.

Do not load paper of different sizes or types at the same

time.

Do not pull the paper tray out during printing (except as

described below for the 2nd tray).

Close the paper tray gently.

If you have two trays and you are printing from the 1st (upper)

tray, you can pull out the 2nd (lower) tray during printing to

reload it. However, if printing from the 2nd (lower) tray, do not

pull out the 1st (upper) tray. This will cause a paper jam.

LOADING PAPER > 17

For face down printing, make sure the face up (rear) stacker (3)

is closed (the paper exits from the top of the printer). Stacking

capacity is approximately 250 sheets, depending on paper

weight.

For face up printing, make sure the face up (rear) stacker (3) is

open and the paper support (4) is extended. Paper is stacked

in reverse order and tray capacity is approximately 100 sheets,

depending on paper weight.

Always use the face up (rear) stacker for heavy paper (card

stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

LOADING PAPER > 18

MULTI PURPOSE TRAY

Open the multi purpose tray and press gently down on the

paper platform (1) to ensure it is latched down.

Load the paper and adjust the paper guides (2) to the size of

paper being used.

For single-sided printing on headed paper load the

paper into the multi purpose tray with pre-printed side up and top edge into the printer.

For two-sided (duplex) printing on headed paper load

the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.)

Envelopes should be loaded face up with top edge to

the left and short edge into the printer. Do not select duplex printing on envelopes.

Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

Press the tray latch button (3) inwards to release the paper

platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu (see “Menu Functions”).

LOADING PAPER > 19

PRINTER SETTINGS IN WINDOWS

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Windows 2000 versions may appear slightly different, but the principles are the same. Differences in Windows 98 and Me are covered in a separate chapter.

PCL OR POSTSCRIPT

Two printer drivers are supplied with your printer: one for PCL emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose the PCL driver. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

PRINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a

Properties

button.

When you click window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

Properties

a new

Properties

PRINTER SETTINGS IN WINDOWS > 20

depends on which

POSTSCRIPT EMULATION

Page orientation sets

portrait (tall) or

landscape (wide) page

orientation. The “rotated”

rotates the paper through

90 degrees anti-

clockwise.

When printing double

sided pages (duplex unit

required). You can flip the

paper either on its long edge or short edge.

Pages can be printed in forward or reverse order. If using the

face down (top) paper stacker, forward order is usually

appropriate to ensure that pages are stacked in numerical

order. If using the face up (rear) paper stacker, reverse order

would normally stack your pages in numerical order.

You can specify how many pages to print on a sheet. Pages

will be scaled to fit the number you choose. If you choose

booklet printing (requires duplex unit) two pages will

automatically be set, and pages will be printed with the

correct pages opposite one another so that folding the

stacked printout produces a booklet.

3 4

Advanced options are also available, such as how to download

TrueType fonts, and whether advanced options such as

booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

PRINTER SETTINGS IN WINDOWS > 21

PCL EMULATION

When you click the

Properties

button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the same

as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you

will feed into the printer.

You can choose the source of

1 2 3

the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

The setting for paper weight should match the type of paper on

which you intend to print.

A variety of document finishing options can be selected, such

as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

For two-sided printing, you can choose to flip the page by the

long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

If you have changed some printing preferences before and

saved them as a set, you can recall them to avoid having to set them individually each time you need them.

A single on-screen button restores the default settings.

PRINTER SETTINGS IN WINDOWS > 22

SECURE PRINTING FEATURE

With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print. This is useful when you need to print confidential documents on a printer which is shared with, or accessible to, other people.

NOTE

This feature requires the optional internal hard disk.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing

choices in the normal way, and then click the button.

Properties

In the driver window, on the

(1).

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print until you request it.

PRINTER SETTINGS IN WINDOWS > 23

Job Options

tab and select

Secure

PRINTING SECURE DOCUMENTS

Secure documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored secure

documents in turn, or to select all documents. When the required selection is displayed, press

ENTER

to print the

document(s).

If you have only selected a single document to print, the

display will prompt you for the number of collated copies you wish to print (default is 1 copy). Use the +/– buttons to choose the number of copies you want and press

ENTER

printing.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ON LINE

CANCEL

to begin

PRINTER SETTINGS IN WINDOWS > 24

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print secure documents directly from your PC desktop. You might do this, perhaps, when the office is empty and your confidential documents can safely be printed remotely.

From the Windows

If necessary, use the

menu, run Storage Device Manager.

Start

SDM Printer Discovery

window to find all available printers on your network or connected to your computer.

Select the icon for the printer holding your secure documents.

From the

In the HDD Print Jobs window, choose the

Printers

menu, choose

HDD Print Jobs

View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

In the list of print jobs, select the job you wish to print and

click

Print Job(s)

. If necessary, adjust the number of copies you

want when the prompt appears.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

PRINTER SETTINGS IN WINDOWS > 25

PROOF AND PRINT FEATURE

This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest.

NOTE

This feature requires the optional internal hard disk in the printer.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select the number of

copies you need, and then click the

Properties

button.

In the driver window, on the

2. and Print

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but only the first copy will print.

(2).

Job Options

2 2

tab and select

Proof

PRINTER SETTINGS IN WINDOWS > 26

PRINTING THE REMAINING COPIES

Documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored documents

in turn. When the required selection is displayed, press to print the document(s).

Use the +/– buttons to choose the number of copies you want

and press

to begin printing.

ENTER

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ON LINE

CANCEL

ENTER

PRINTER SETTINGS IN WINDOWS > 27

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print the remaining copies directly from your PC desktop.

From the Windows

If necessary, use the

menu, run Storage Device Manager.

Start

SDM Printer Discovery

window to find all available printers on your network or connected to your computer.

Select the icon for the printer holding your secure documents.

From the

In the HDD Print Jobs window, choose the

Printers

menu, choose

HDD Print Jobs

View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

In the list of print jobs, select the job you wish to print and

click

Print Job(s)

. If necessary, adjust the number of copies you

want when the prompt appears.

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

PRINTER SETTINGS IN WINDOWS > 28

PERMANENT PRINT DOCUMENTS

With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer.

NOTE

This feature requires the optional internal hard disk.

SENDING THE DOCUMENT TO PRINT

From your application’s Print dialogue, select your printing

choices in the normal way, and then click the button.

Properties

In the driver window, on the

2. to HDD

In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or 9), and click OK.

Click OK again to close the driver window, and again to close

your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print.

(1).

Job Options

1 1

tab and select

Store

PRINTER SETTINGS IN WINDOWS > 29

PRINTING STORED DOCUMENTS

Documents stored on the printer’s hard disk may be printed in either of two ways:

From the printer’s operator panel;

or…

From your PC desktop, using the Storage Device

Manager utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

Press the +button to access the Print Jobs menu.

Press

Use the +/– buttons to display the first digit of your PIN, and

then press

to select this menu.

ENTER

to enter this digit. Repeat this procedure for

ENTER

BACK

ENTER

each of the four digits.

Use the +/– buttons to display each of your stored secure

documents in turn, or to select all documents. When the required selection is displayed, press

ENTER

to print the

document(s).

If you have only selected a single document to print, the

display will prompt you for the number of collated copies you wish to print (default is 1 copy). Use the +/– buttons to choose the number of copies you want and press

ENTER

printing.

After a short pause the selected document will print.

ON LINE

CANCEL

to begin

PRINTER SETTINGS IN WINDOWS > 30

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