OKI B411d, B411dn, B431d, B431dn User Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the inform a t ion in i t. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

www.okiprintingsolutions.com

07108301 Iss.02; Copyright © 2011 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company, Ltd. Oki Printing Solutions is a t ra demark of Oki Data Corporation. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard

Company. Windows is a registered trademark of Microsoft Corporation. ENERGY STAR is a trademark of the United States Environmental Protection Agency. Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD),1999/5/EC (R&TTE) and 2009/125/EC (EuP), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage, Radio & Telecommunications Terminal Equipment and Energy Using Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5

Parallel 1.8

CORE SHIELD

LAN 15

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as OKI Printing Solutions) Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency First Aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Printer features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Using your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Online usage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Abbreviations used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printer components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Operator panels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

B411d, B411dn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

LED indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

LCD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Online button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Changing language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Printing menu settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

B431d, B431dn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Panel elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Printing menu settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Paper and envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Transparencies and adhesive labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Installing paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Multi purpose tray and manual feed tray . . . . . . . . . . . . . . . . . . . . . . .33

Paper feed, size and media setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

B411d, B411dn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

B431d, B431dn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Windows operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Macintosh operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Installed options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Choosing a Mac driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Printer settings in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Printing preferences in Windows applications . . . . . . . . . . . . . . . . . . . .39

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Contents > 4

PS emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Setting from Windows control panel . . . . . . . . . . . . . . . . . . . . . . . . . .45

Printer settings in Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Auto duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Manual duplex printing using the paper tray (Windows only) . . . . . . . . . . .49

Manual duplex printing using the Manual Feed Tray (B411d, B411dn) . . . .51

Overlays and Macros (Windows only). . . . . . . . . . . . . . . . . . . . . . . . . . .53

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Creating PostScript overlays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Create and download the project . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Test printing the overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Create and download macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Test printing the macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Consumables and maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

When to replace the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

When to replace the image drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Replacing the image drum.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

...the unit casing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

...the paper feed rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Status and error messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Paper jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Input jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Feed jam or exit jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Paper feed problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Software problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Hardware problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Installing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

MAC OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Paper and tray information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Notes/symbols/terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Contents > 5

OTES

, C

AUTIONS AND

NOTE A note provides additional information to supplement the main text.

ARNINGS

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, Cautions and Warnings > 6

NTRODUCTION

Congratulations on purchasing this monochrome page printer. Your new printer is designed with a range of advanced features to give you crisp black and

white pages at high speed on a wide range of print media. For your information, a summary of the main features of your printer is given below.

RINTER FEATURES

> Four different models to choose from: B411d, B411dn, B431d, B431dn

(d denotes Duplex included and n denotes Network Interface Card includ ed ).

> Memory: 64MB. > Resolution: 1200 x 600 dpi for B411d, B411dn; 1200 x 1200 dpi for B4 31d, B4 31dn. > Paper handling: 250 sheets (80g/m²). > Emulation: standard Printer Control Language PCL5e, PCLXL, Epson FX, IBM

ProPrinter and PostScript3 for B431d, B431dn.

> Barcodes: embedded for SIDM emulations. > Flash DIMM: 1.28MB for B411d, B411dn and 4.6MB for B431d, B431dn to allow the

storage of additional fonts or bar codes.

> USB 2.0 High speed and Parallel interfaces. > 10/100 BASE-TX Network: standard for B411dn, B431dn, lets you share this

valuable resource among users on your office network.

> Multi Purpose tray for B431d, B431dn: to extend the range of media yo ur printer can

accommodate (capacity 100 sheets (64g/m²) or 10 envelopes), and can also use as manual duplex.

> Manual Feed tray for B411d, B411dn: to feed single sheets, heavy paper stocks,

envelopes, other special media and can also use as manual duplex for B411d, B411dn.

> Auto Duplex: standard feature in all models. > “Ask Oki” – a user-friendly function that gives a direct link from your printer driver

screen (but not illustrated in this guide) to a dedicated web site specific to the exact model you are using. Th is is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

Additionally, the following optional features are also available:

> 64, 128, 256MB RAM DIMM: to extend the main memory of your printer and speed

up the processing of large files.

> Second paper tray: to increase your printer’ s paper handling capacit y by 530 sheets

(80g/m²).

SING YOUR PRINTER

To help you get the most from your printer, the manufacturer has provided a variety of supporting materials. A summary of these materials and their purposes is given in the following chapter.

Introduction > 7

BOUT THIS MANUAL

This manual is the user’s guide (check the Oki Printing Solutions website, www.okiprintingsolutions.com, for the most up-to-date version) for your printer and forms part of the overall user support listed below:

> Quick Set-up Guide: to describe how to unpack, connect and power up your

printer.

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product.

> This User’s Guide: to help you to operate your printer and make the best use of its

many features. Also included are guidelines for troublesh ooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the funct ion ali ty of the built in

network interface card.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them.

> Online Help: online information associated with the printer driver and Status

Monitor software.

This manual has been written using more than one printer as a model and the illustrations/ screenshots reflect this. What you see will be appropriate to the model you are using.

NLINE USAGE

This manual is intended to be read on screen using an Adobe Acrobat Reader. Use the navigation and viewing tools provided in Acrobat.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the Table of Contents.)

> In the list of bookmarks click on Index to jump to the Index. (If the bookmarks are

not available, use the Table of Contents.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the subject.

RINTING PAGES

The whole manual, Individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

About this manual > 8

2. Choose which pages you wish to print: (a) All pages, for the entire manual. (b) Current page for the page at which you are looking.

numbers.

3. Click OK.

BBREVIATIONS USED

The following abbreviations are used in this manual:

ABBREVIATION MEANING

Ctrl Control dpi dots per inch DIMM Dual In-line Memory Module dduplex n network card installed LED Light Emitting Diode NIC Network Interface Card PCL Printer Control Language PS PostScript (emulation) PSE PostScript Emulation RAM Random Access Memory

About this manual > 9

RINTER COMPONENTS

Apart from the Operator panels, which are described in the next chapter, the B411d, B411dn, B431d, B431dn printers look similar from the outside. The important components are identified in the representations below. For illustration purposes the B431dn model is shown.

1. Operator panel

2. Output Stacker (150 sheets, face down)

3. Output Stacker extension

4. Top cover release button

5. Multi Purpose Tray (only for B431d, B431dn; 100 sheets)(shown in open position)

6. Multi Purpose Tray extension

7. Paper Tray 250 sheets

8. ON/OFF switch

9. LED array

10. Fuser unit

11. Toner cartridge

12. Image drum

13. Top cover

Printer components > 10

14. Cooling fan

15. Memory panel (to upgrade your printer’s memory RAM DIMM)

16. Power cable connection

17. Parallel interface connection

18. LAN interface connection (only for B411dn, B431dn)

19. USB interface connection

20. Paper Tray extension

21. Rear Face Up Tray extension

22. Rear Face Up Tray

Printer components > 11

PERATOR PANELS

This chapter describes the function of the operator panel on your printer. It is useful to describe the Configuration Tool at this point as it provides the B411d, B411dn, the equivalent of the menu control panel on the B431d, B431dn (See “Printer drivers” on

page 38 for installation of the Configuration Tool.)

B411D, B411

PERATOR PANEL

The B411d, B411dn operator panel consists of 2 indicating LEDs, an LCD (3) and an Online (4) button. The LEDs indicate Ready (1) and Attention (2).

LED

INDICATORS

The LED indicators show the status of the printer and have three operating conditions as follows:

> Indicator off > Indicator on > Flash

Both LED indicators come on momentarily when power is switched on using the main power switch.

Ready LED (green)

> Indicator on - the printer is on-line and ready to receive data. > Indicator off - the printer is off-line and cannot receiv e data.

Attention LED (red)

> Indicator on - this indicates a warning, (e.g. low toner). > Indicator off - this indicates normal condition.

The meaning of the indicator LEDs when they flash (x) is summarised as follows:

NOTE The table below is also applicable for the B431d, B431dn models.

Operator panels > 12

FLASH TYPE READY LED (1) ATTENTION LED (2) MEANING

Flash x The printer is receiving

and processing data during printing or the printer is resetting.

x There is a printing error,

for example, a problem with paper, the cover is open or the paper tray is empty while a job is processing.

x x There is a minor error

with the printer, for example, toner is low and the image drum needs to be changed.

LCD

The LCD (3) has two rows of up to 16 alphanumeric digits, displaying print status and error messages.

NLINE BUTTON

The primary functions of the Online button (4) are activated by pressing the switch momentarily and releasing. The primary functions are as follows:

> Turning the printer off-line. > Turning the printer on-line (ready). > Resuming printing after page overflow. > Interrupting data processing when the printer is receiving and processing data. > Resuming data processing.

The secondary functions of the Online button are activated after turning the printer off line, then pressing and holding the switch for four seconds before releasing. The secondary functions are as follows:

> Printing the demo and menu pages.

NOTE Demo and menu pages can also be printed using the printer’s Configuration Tool. See “Printing menu settings” on page 21.

> Printing any data held in the buffer after printing has been cancelled. > Resetting the printer and clearing the buffer after printing has been cancelled.

NOTE To reset the printer to the default settings of the manufacturer, the Online button is pressed and held down (press for more than 2 sec and less than 5 sec) while the printer is switched on with the main power switch. The LED indicators blink when the printer has reset to the default settings.

Operator panels > 13

HANGING LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish French Dutch Italian Turkish Spanish Portuguese Swedish Polish Russian Greek Finnish Czech Hungarian Norwegian

NOTE

1. The Operator Panel Language Setup Wizard will run automatically when you install the printer driver. Follow the instructions provided by this utility to set your chosen language.

2. The list above is neither conclusive nor exhaustive.

ONFIGURATION TOOL

Installation of the Configuration Tool can be found on the Drivers/Utilities DVD under the Utilities folder. Follow the on-screen instructions to complete the Configuration Tool installation. This Configuration Tool is used to control and change the various printer settings.

Using the Configuration Tool

Viewing or changing the printer settings are carried out as follows: Click on Start > All Programs > Okidata > Configuration Tool and select the

Configuration Tool.

Operator panels > 14

ENU FUNCTIONS

The Configuration Tool allows you to view and change the printer’s internal settings. You can think of this as the software equivalent of the LCD operator panel.

In the Configuration Tool, click the Device Setting tab. The settings are grouped into categories or “User Menu” such as Information Menu or Print Menu.

Some of these settings are similar to those found in your printer driver or application software. The settings that you can change using this software act as the printer’s defaults. These can be overridden by the settings in your printer driver or application.

For example, if you have set the number of copies in the Print Menu settings to one, this will be overridden if you select three copies of your document in the printer driver.

Information menu

This menu provides a quick method of listing various items stored within the printer.

ITEM ACTION

PRINT MENU MAP EXECUTE NETWORK

B411dn only DEMO1 EXECUTE PRINT FILE LIST EXECUTE PRINT PCL FONT EXECUTE PRINT PPR FONT EXECUTE PRINT FX FONT EXECUTE PRINT ERROR LOG EXECUTE USAGE REPORT EXECUTE

EXECUTE

Operator panels > 15

Print menu

This menu provides adjustment of various print job related functions.

ITEM DEFAULT

COPIES 1 DUPLEX OFF DUPLEX LAST PAGE SKIP BLANK PAGE MANUAL OFF PAPER FEED TRAY1 AUTO TRAY SWITCH ON TRAY SEQUENCE DOWN MEDIA CHECK ENABLE RESOLUTION 600DPI TONER SAVE MODE DISABLE ORIENTATION PORTRAIT LINES PER PAGE 64 LINES EDIT SIZE CASSETTE SIZE

Media menu

This menu provides adjustment to suit a wide range of print media.

ITEM DEFAULT

TRAY1 PAPERSIZE A4 TRAY1 MEDIATYPE PLAIN TRAY1 MEDIAWEIGHT MEDIUM TRAY2 PAPERSIZE

When Tray2 is installed TRAY2 MEDIATYPE

When Tray2 is installed TRAY2 MEDIAWEIGHT

When Tray2 is installed MN PAPERSIZE A4 MN MEDIATYPE PLAIN MN MEDIAWEIGHT MEDIUM UNIT OF MEASURE MILLIMETER X DIMENSION 210 MILLIMETER

PLAIN

MEDIUM

Y DIMENSION 297 MILLIMETER

Operator panels > 16

System configuration menu

This menu adjusts general printer settings to suit the way you prefer to work.

ITEM DEFAULT

POW SAVE TIME 1 MIN PERSONALITY AUTO EMULATION CLRABLE WARNING ONLINE AUTO CONTINUE ON MANUAL TIMEOUT 60 SEC TIMEOUT INJOB 40 SEC TIMEOUT LOCAL 40 SEC TIMEOUT NET

B411dn only LOW TONER CONTINUE JAM RECOVERY ON ERROR REPORT OFF

PCL Emulation

This menu controls the printer’s PCL emulation.

ITEM DEFAULT

FONT SOURCE RESIDENT FONT NO. I0 FONT PITCH 10.00 CPI SYMBOL SET PC-8 A4 PRINT WIDTH 78 COLUMN WHITE PAGE SKIP OFF CR FUNCTION CR LF FUNCTION LF

90 SEC

PRINT MARGIN NORMAL PEN WIDTH ADJUST ON TRAY ID# PCL MNID 2 PCL T0ID 4 PCL T1ID 1 PCL T2ID

When Tray2 is installed

Operator panels > 17

PPR Emulation

This menu controls the printer’s PPR emulation.

ITEM DEFAULT

CHARACTER PITCH 10 CPI FONT CONDENSE 12CPI TO 20CPI CHARACTER SET SET-2 SYMBOL SET IBM-437 LETTER O STYLE DISABLE ZERO CHARACTER NORMAL LINE PITCH 6 LPI WHITE PAGE SKIP OFF CR FUNCTION CR LF FUNCTION LF LINE LENGTH 80 COLUMN FORM LENGTH 11.7 INCH TOF POSITION 0.0 INCH LEFT MARGIN 0.0 INCH FIT TO LETTER DISABLE TEXT HEIGHT SAME

FX Emulation

This menu controls the printer’s FX emulation.

ITEM DEFAULT

CHARACTER PITCH 10 CPI CHARACTER SET SET-2 SYMBOL SET IBM-437 LETTER O STYLE DISABLE ZERO CHARACTER NORMAL LINE PITCH 6 LPI WHITE PAGE SKIP OFF CR FUNCTION CR LINE LENGTH 80 COLUMN FORM LENGTH 11.7 INCH TOF POSITION 0.0 INCH LEFT MARGIN 0.0 INCH FIT TO LETTER DISABLE TEXT HEIGHT SAME

Operator panels > 18

Parallel menu

This menu controls the operation of the printer’s parallel data interface.

ITEM DEFAULT

PARALLEL BI-DIRECTION ENABLE ECP ENABLE ACK WIDTH NARROW ACK/BUSY TIMING ACK IN BUSY I-PRIME 3 M ICRO SE C

ENABLE

USB menu

This menu controls the operation of the printer’s USB data interface.

ITEM DEFAULT

USB ENABLE SOFT RESET ENABLE SPEED 480 Mbps SERIAL NUMBER ENABLE

Network menu

This menu controls the operation of the printer’s 10Base-T/100Base-TX network interface.

NOTE This is applicable only to the B411dn model.

ITEM DEFAULT

TCP/IP ENABLE IP VERSION IPv4 NETBEUI DISABLE NETBIOS OVER TCP ENABLE NETWARE ENABLE ETHERTALK ENABLE FRAMETYPE AUTO IP ADDRESS SET AUTO IP ADDRESS xxx.xxx.xxx.xxx SUBNET MASK xxx.xxx.xxx.xxx GATEWAY ADDRESS xxx.xxx.xxx.xxx WEB ENABLE TELNET DISABLE FTP DISABLE

Operator panels > 19

ITEM DEFAULT

SNMP ENABLE NETWORK SCALE NORMAL HUB LINK SETTING AUTO NEGOTIATE FACTORY DEFAULTS EXECUTE

Maintenance menu

This menu provides access to various printer maintenance functions.

ITEM DEFAULT

MENU RESET EXECUTE SAVE MENU EXECUTE RESTORE MENU EXECUTE POWER SAVE ENABLE PAPER BLACK SET 0 DARKNESS 0 SMR SETTING 0 BG SETTING 0

NOTE RESTORE MENU is displayed only when SAVE MENU is executed.

Usage menu

This menu is for information only, and provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables to hand and you need to know how soon you will need them.

ITEM DEFAULT REMARKS

TRAY1 PAGE COUNT nnnnnn An indication of the number of pages

TRAY2 PAGE COUNT nnnnnn An indication of the number of pages

MN PAGE COUNT nnnnnn An indication of the number of pages

DRUM LIFE REMAINING% An indication of the remaining drum

printed from T ray1.

printed from Tray2. (When Tray2 is installed.)

printed from the Manual Feed Tray.

life.

TONER (n.nK) REMAINING% An indication of how much toner is left

in the cartridge.

Operator panels > 20

RINTING MENU SETTINGS

The menu settings can be printed as a menu map as follows.

Using the Online button

1. Press the Online button to take the printer off-line.

2. Press and hold down the Online button for at least four seconds, but less than

seven seconds.

3. The printer prints a list of the menu settings and a demo print page. See “Online

button” on page 13.

Using the Configuration Tool

1. Select Start > All Programs > Okidata > Configuration Tool > Configuration Tool.

The Configuration Tool page is displayed.

2. Select this printe r di s pl ayed under the Registered Device table.

3. Click Device Setting tab.

4. Click Menu Setting. You can check Expand All menu items or click User Menu.

5. Expand the Information Menu.

6. To print a demo page or Menu Map, select either Demo1 or Print Menu Map and

click Execute.

Operator panels > 21

B431D, B431

PERATOR PANEL

The B431d, B431dn operator panel consists of a menu driven control panel, an LCD display and two LED indicators.

ANEL ELEMENTS

1. Liquid crystal display. (LCD) panel. Two rows of up to 16 alphanumeric digits

displaying print status, menu items in menu mode and error messages.

2. Menu Scroll Buttons. Press briefly to enter the MENU mode. Press briefly again to select the next menu. Press for more than 2 seconds to scroll through the different menus.

3. Back button. Press briefly to return to the previous higher level menu item or exit the menu when in MENU mode. In the ONLINE or OFFLINE mode/MENU mode: when pressed for 4 seconds, the printer starts to shutdown.

4. OK button. In the ONLINE or OFFLINE mode: press this briefly to enter the MENU mode. In the MENU mode: press this briefly to select the menu or setting indicated on the LCD. When pressed for 2 seconds or longer, it reverts to the previous menu item.

NOTE When pressed with the printer to print out the remaining data in the printer.

DATA displayed (press and hold for five seconds), it forces

5. Online button. Press to switch between ONLINE and OFFLINE status. Press to exit the menu and displays ONLINE, when in the MENU mode.

NOTE When pressed in Menu mode, the Online button returns the printer to status. Also when there is an error indicating wrong paper size, pressing the Online button forces the printer to print.

When manually feeding paper, pressing the Online button will start the printing.

ONLINE

Operator panels > 22

6. Cancel button. When printing press to cancel a print job (press the button for 2 sec or less). Press to exit the MENU mode and go ONLINE, when in the MENU mode.

NOTE When there is an error, and there are print jobs in queue, pressing the Cancel button deletes the first job in the queue.

7. Ready indicator (green). ON indicates ready to receive data. FLASHING indicates processing data. OFF indicates Offline.

8. Attention indicator (red). ON indicates a warning (e.g. low toner). FLASHING

indicates an error, (e.g. toner empty). OFF indicates normal condition.

Operator panels > 23

ENU FUNCTIONS

The Printer Menu allows you to view and change the printer’s internal settings. The settings are grouped into categories or “menus” such as Information Menu or Print

Menu. Some of these settings are similar to those found in your printer driver or application

software. The settings that you can change using this software act as the printer’s defaults. These can be overridden by the settings in your printer driver or application.

For example, if you have set the number of copies in the Printer Menu settings to one, this will be overridden if you select three copies of your document in the printer driver.

Factory default settings are shown in the following tables.

Information menu

This menu provides a quick method of listing various items stored within the printer.

ITEM ACTION

PRINT MENU MAP EXECUTE NETWORK

B431dn only DEMO 1 EXECUTE PRINT FILE LIST EXECUTE PRINT PSE FONT EXECUTE PRINT PCL FONT EXECUTE PRINT PPR FONT EXECUTE PRINT FX FONT EXECUTE PRINT ERROR LOG EXECUTE USAGE REPORT EXECUTE

Shutdown menu

This menu shuts down the printer.

ITEM ACTION

SHUTDOWN START EXECUTE

Print menu

EXECUTE

This menu provides adjustment of various print job related functions.

ITEM DEFAULT

COPIES 1 DUPLEX OFF DUPLEX LAST PAGE SKIP BLANK PAGE PAPER FEED TRAY1 AUTO TRAY SWITCH ON TRAY SEQUENCE DOWN

Operator panels > 24

ITEM DEFAULT

MP TRAY USAGE DO NOT USE MEDIA CHECK ENABLE RESOLUTION 600DPI TONER SAVE MODE DISABLE ORIENTATION PORTRAIT LINES PER PAGE 64 LINES EDIT SIZE CASSETTE SIZE

Media Menu

This menu provides adjustment to suit a wide range of print media.

ITEM DEFAULT

TRAY 1 PAPERSIZE A4 TRAY 1 MEDIATYPE PLAIN TRAY 1 MEDIAWEIGHT MEDIUM TRAY2 PAPERSIZE

When tray 2 is installed. TRAY2 MEDIATYPE

When tray 2 is installed. TRAY2 MEDIAWEIGHT

When tray 2 is installed. MPT PAPERSIZE A4 MPT MEDIATYPE PLAIN MPT MEDIAWEIGHT MEDIUM UNIT OF MEASURE MILLIMETER X DIMENSION 210 MILLIMETER Y DIMENSION 297 MILLIMETER

PLAIN

MEDIUM

System configuration menu

This menu adjusts general printer settings to suit the way you prefer to work.

ITEM DEFAULT

POW SAVE TIME 1 MIN PERSONALITY AUTO EMULATION PARA PS-PROTOCOL ASCII NET PS-PROTOCOL

B431dn only USB PS-PROTOCOL RAW CLRABLE WARNING ONLINE AUTO CONTINUE OFF

Operator panels > 25

RAW

ITEM DEFAULT

MANUAL TIMEOUT 60 SEC TIMEOUT INJOB 40 SEC TIMEOUT LOCAL 40 SEC TIMEOUT NET

B431dn only LOW TONER CONTINUE JAM RECOVERY ON ERROR REPORT OFF START UP OFF

PCL Emulation

This menu controls the printer’s PCL emulation.

ITEM DEFAULT

FONT SOURCE RESIDENT FONT NO. I0 FONT PITCH 10.00 CPI SYMBOL SET PC-8 A4 PRINT WIDTH 78 COLUMN WHITE PAGE SKIP OFF CR FUNCTION CR

90 SEC

LF FUNCTION LF PRINT MARGIN NORMAL PEN WIDTH ADJUST ON TRAY ID# PCL T0ID 4 PCL T1ID 1 PCL T2ID

When tray 2 is installed.

PPR Emulation

This menu controls the printer’s PPR emulation.

ITEM DEFAULT

CHARACTER PITCH 10 CPI FONT CONDENSE 12 CPI to 20 CPI CHARACTER SET SET-2 SYMBOL SET IBM-437 LETTER O STYLE DISABLE

ZERO CHARACTER NORMAL

Operator panels > 26

ITEM DEFAULT

LINE PITCH 6 LPI WHITE PAGE SKIP OFF CR FUNCTION CR LF FUNCTION LF LINE LENGTH 80 COLUMN FORM LENGTH 11.7 INCH TOF POSITION 0.0 INCH LEFT MARGIN 0.0 INCH FIT TO LETTER DISABLE TEXT HEIGHT SAME

FX Emulation

This menu controls the printer’s FX emulation.

ITEM DEFAULT

Parallel menu

This menu controls the operation of the printer’s parallel data interface.

ITEM DEFAULT

PARALLEL ENABLE BI-DIRECTION ENABLE ECP ENABLE ACK WIDTH NARROW ACK/BUSY TIMING ACK IN BUSY

Operator panels > 27

ITEM DEFAULT

I-PRIME DISABLE OFFLINE RECEIVE DISABLE

USB menu

This menu controls the operation of the printer’s USB data interface.

ITEM DEFAULT

USB ENABLE SOFT RESET DISABLE SPEED 480Mbps OFFLINE RECEIVE DISABLE SERIAL NUMBER ENABLE

Network menu

This menu controls the operation of the printer’s 10Base-T/100Base-TX network interface.

NOTE This is applicable only to the B431dn model.

ITEM DEFAULT

TCP/IP ENABLE IP VERSION IPv4 NETBEUI DISABLE NETBIOS OVER TCP ENABLE NETWARE ENABLE ETHERT ALK ENABLE FRAMETYPE AUTO IP ADDRESS SET AUTO IP ADDRESS xxx.xxx.xxx.xxx SUBNET MASK xxx.xxx.xxx.xxx GATEWAY ADDRESS xxx.xxx.xxx.xxx WEB ENABLE TELNET DISABLE FTP DISABLE SNMP ENABLE NETWORK SCALE NORMAL HUB LINK SETTING AUTO NEGOTIATE FACTORY DEFAU LTS EXECUTE

Operator panels > 28

Maintenance menu

This menu provides access to various printer maintenance functions.

ITEM DEFAULT

MENU RESET EXECUTE SAVE MENU EXECUTE RESTORE MENU EXECUTE POWER SAVE ENABLE PAPER BLACK SET 0 DARKNESS 0 SMR SETTING 0 BG SETTING 0

NOTE RESTORE MENU is displayed only when SAVE MENU is executed.

Usage menu

ITEM DEFAULT REMARKS

TRAY1 PAGE COUNT nnnnnn An indication of the number of pages

TRAY2 PAGE COUNT nnnnnn An indication of the number of pages

MPT PAGE COUNT nnnnnn An indication of the number of pages

DRUM LIFE REMAINING% An indication of the remaining drum

TONER (n.nK) REMAINING% An indication of how much toner is left

RINTING MENU SETTINGS

printed from Tray1.

printed from Tray2. (When Tray2 is installed.)

printed from the MPT.

life.

in the cartridge.

Current menu settings can be confirmed by printing a Menu Map, using the control panel.

NOTE This is applicable only to B431d, B431dn models.

1. Press the Menu UP arrow or DOWN arrow button until the INFORMATION MENU is available, then press the OK button.

2. Press the UP arrow or DOWN arrow button until PRINT MENU MAP EXECUTE is displayed.

3. Press the OK button to print the menu map.

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

Operator panels > 29

APER RECOMMENDATIONS

For guidance on the media you can use with your printer, which input tray and which ejection method to use, see the section entitled “Paper and tray information” in the “Specifications” chapter.

NOTE The reference to Manual Feed Tray is for the B411d, B411dn models and the Multi Purpose Tray is for the B431d, B431dn models.

APER AND ENVELOPE TYPES

The manufacturer of this printer recommends th e following guidelines when selecting paper and envelopes for use in your printer:

> Paper and envelopes should be stored flat and away from moisture, direct sunlight

and heat sources.

> Use a smooth finished paper such as copier or laser type paper with a Sheffield

(smoothness) rating of 250 or less. If in doubt, please ask your paper supplier.

> Use paper and envelopes that are designed for use in laser type printers. > The use of heavily laid or textured paper will seriously impact on the life of the

image drum.

> Do not use very smooth, shiny/glossy paper. > Do not use heavily embossed headed paper. > Do not use specially treated papers such as carbon paper, non-carbon paper,

thermal paper and impact paper.

> Avoid using paper with perforations, cut-outs and ragged edges. > Do not use envelopes with windows or metal clasps. > Do not use envelopes with self sealing flaps. > Avoid using damaged or curled envelopes.

RANSPARENCIES AND ADHESIVE LABELS

The manufacturer of this printer recommends the following guidelines when selecting transparencies and adhesive labels for use in your printer:

> Always manually feed single sheets using a Manual Feed Tray or Multi Purpose Tray. > Always use rear output. > Media must be designed for use in laser printers or photocopiers and must be able to

withstand 200°C for 0.1 sec.

> Do not use media designed for use in colour laser printers and photocopiers. > Labels should cover entire carrier sheet. > Carrier sheet or adhesive must not be exposed to any part of the printer.

NOTE You can use Thermal resistant transparencies used for Over Head Projectors.

Paper recommendations > 30

OSTCARDS

The manufacturer of this printer recommends the following guidelines when selecting postcards for use in your printer:

> Always manually feed single postcards using the Manual Feed Tray or Multi Purpose

Tray, depending on your printer model.

> Use unfolded double postcards. > Use postcards designed for use in laser type printers > Do not use postcards used for ink jet printers. > Do not use stamped or picture postcards.

NSTALLING PAPER

APER TRAY

NOTE If you are topping up the paper in a paper tray, it is recommended that you remove the remaining paper from the tray first then add the new paper stock followed by the paper you removed. This ensures that the oldest paper is used first to help prevent paper jams.

1. Remove the paper tray from the bottom of the printer and place plain paper (1) in the tray, keeping the level of the paper in the tray below the paper full guide

arrowheads shown on the paper guides (2).

NOTE Load letter headed paper face down and top edge towards the front of the paper tray (3).

Paper recommendations > 31

2. Adjust the rear paper support (4) to the size of paper you are using by gripping the lug, tilting and sliding the support forwards or backwards as necessary.

3. Adjust the paper guides (5) by gripping the lug and mo ving it backwards or forwards to match the size of the paper used. It is important to adjust the paper guides correctly to ensure that the paper is not skewed in the print process. Paper jams may occur if this operation is not carried out correctly.

4. Replace the tray in the printer.

NOTE If you have the optional second paper tray (Tray 2) and you are printing from the first (upper) tray (Tray 1), you can pull out the second (lower) tray to reload it. However, if printing from the second (lower) tray, do not pull out the first (upper) tray as this will result in a paper jam.

Face up and face down printing

For face down printing, make sure the Rear stacker is closed (the paper exits from the top of the printer). The Output Stacker on the top of the printer stacks printed pages face down, capacity 150 sheets of weight 80g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

The face up stacker should be opened and the tray extension pulled out when required for use. (With the face up stacker either opened or closed, the driver setting of face down will successfully direct prints to the face down stacker.)

The face up stacker can hold up to 100 sheets 80g/m² standard paper. Always use this stacker in conjunction with the Manual Feed Tray, Multi Purpose Tray or for

heavyweight stocks to reduce the possibility of paper jams.

See “Paper and tray information” on page 79.

Automatic feed sequence

With no optional feed trays installed, the Autotray function in the Print Menu is set by default to ON and the Tray sequence function is set to DOWN. In th is way, if a tray runs out of paper, automatic feed will take place in the order Tray 1, Tray 2 (if fitted), Multi Purpose Tray or the Manual Feed Tray, provided that these trays are set up for identical media. Also, configure the media size and media weight for the respective trays in the operator panel or Configuration Tool, depending on your printer model.

Paper recommendations > 32

ULTI PURPOSE TRAY AND MANUAL FEED TRAY

1. B431: Pull down the Multi Purpose Tray (1), extend the tray (2) and fold out the

paper supports (3), and adjust the paper guides to the width of the paper (4). B411: Pull down the Manual Feed Tray (1), and adjust the paper guides (2) to the

width of the paper.

B431 B411

2. B431: Load the paper into the Multi Purpose Tray and push the set button (5).

Ensure that the paper is loaded below the arrow level (6) to avoid paper jam.

NOTE Do not exceed the paper capacity of approximately 100 sheets or 10 envelopes depending on the media weight.

B411: Load single sheet at a time into the Manual Feed Tray.

B431 B411

> For single-sided printi ng on headed paper load the paper with the pre-printed side

up and top edge into the printer.

> For two-sided (duplex) printing on headed paper, load the paper with the pre-

printed side down and top edge away from the printer.

Paper recommendations > 33

> Envelopes should be loaded flap down, face up with the top edge to the left and

short edge into the printer.

NOTE Do not select Duplex printing on envelopes.

> Load Transparencies face up and top edge into the printer. > For heavyweight paper or cardstock open the rear stacker to collect the printed

output. This will give the paper a nearly straight path through the machine, avoiding paper jams and damage to the paper.

3. B431: If required, set the media size and orientation in the media menu using the control panel, then issue the print command.

B411: If required, set the media size and orientation in the Configuration Tool, then issue the print command.

CAUTION!

Damage to the printer may occur if the incorrect paper setting is used when printing on a different media.

NOTE

> You can also set the media type in your printer driver. However, the

printer driver settings will override the settings on the control panel or Configuration Tool.

> Remember to reset the printer for normal paper after printing on a

different media.

APER FEED, SIZE AND MEDIA SETTING

The process used to fuse (fix) the printed image to the paper involves a mixture of pressure and heat. Too much heat will cause lightweight paper to crease or curl and corrugations in transparencies. Too little heat will cause the image not to fuse fully into heavyweight paper.

NOTE Although media properties can be set in the printer driver for particular jobs, when filling a tray with media it is recommended that you manually set the printer to match the media as described here.

B411D, B411

You can change the media type as follows:

1. Start the Configuration Tool.

2. Expand the User Menu to list the options.

3. Expand the Media Menu to list the options.

4. Click on the paper tray being used. Adjust the media type to the required setting

and, if necessary, the paper size to the size of the paper being used.

5. Click Save to Device icon, to save the new settings.

6. Click OK.

Paper recommendations > 34

B431D, B431

Using the control panel on your printer, you can choose:

> which paper to use > the size of the paper you wish to use > the weight of the paper (thickness) > the type of paper

NOTE

> If the settings in the printer differ from those selected on your computer,

the printer will not print and the LCD will display an error message.

> The following printer settings are given as a guide only. Some software

applications require the paper feed, size and media settings to be selected from within the application (page setup).

> Although media properties can be set in the printer driver for particular

jobs, it is recommended that when filling a tray with media you manually set the printer to match the media as described here.

Paper feed selection

The paper feed, paper size, paper weight and media type can be set manually on the printer using the control panel as follows.

1. Press the Menu UP arrow or DOWN arrow button repeatedly until PRINT MENU is displayed, then press the OK button.

2. Press the UP arrow or DOWN arrow button until PAPER FEED is displayed, then press the OK button.

3. Press the UP arrow or DOWN arrow button until the required paper feed is displayed.

4. Press the OK button. An asterisk (*) appears next to the selected paper feed.

5. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

NOTE When the fitted, paper feed automatically switches to the next available paper tray, providing non-stop printing.

AUTO TRAY SWITCH is set to ON and more than one paper tray is

Paper size

Set the paper size as follows.

NOTE

> When using paper trays, standard paper sizes are recognised

automatically with CASSETTE SIZE (default setting) selected. Paper size need only be set for custom paper sizes.

> When using the Multi Purpose Tray, the paper size has to be selected.

1. Press the Menu UP arrow or DOWN arrow button until PRINT MENU is displayed, then press OK button.

2. Press either UP arrow or DOWN arrow button repeatedly until EDIT SIZE is displayed, then press OK button.

3. Press either UP arrow or DOWN arrow button until the required paper size is displayed, then press the OK button. An asterisk (*) appears next to the selected paper size.

Paper recommendations > 35

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

5. Select the correct paper settings in the printer driver before printing the file.

Media type and weight

Set media type and weight as follows:

CAUTION!

If media type or media weight are not correctly set, print quality deteriorates and the fuser roller may be damaged.

1. Press the Menu UP arrow or DOWN arrow button until MEDIA MENU is displayed, then

press the OK button.

2. Press the UP arrow or DOWN arrow button until MEDIA TYPE or MEDIA WEIGHT for the required tray is displayed, then press OK button.

3. Press the UP arrow or DOWN arrow button until the required paper t ype or weight is displayed, then press the OK button. An asterisk (*) appears next to the selected paper type or weight.

4. Press the Cancel or Online or the BACK button repeatedly to exit the MENU mode.

5. Select the correct paper settings in the printer driver before printing the file.

Paper recommendations > 36

NTERFACES

Your printer is equipped with a selection of data interfaces:

1. Parallel – For direct connection to a PC. This port requires a bi-directional (IEEE 1284 compliant) parallel cable.

2. USB – For connection to a PC running Windows 2000 or later or Mac OS X or later. This port requires a cable conforming to USB version 2.0 or above.

The operation of a printer is not assured if a USB compatible device is connected concurrently with other USB-compatible machines.

When connecting multiple printers of the same type, they appear as *****, ***** (2), ***** (3), etc. These numbers depend on the order of connecting or turning on each printer.

3. LAN – For network cable connection. This port is standard on the B411dn and B431dn.

NOTE

> It is not recommended that you connect serial/USB and parallel cables to

the printer simultaneously.

> Interface cables are not supplied with your printer.

If you are connecting your printer directly to a stand alone computer proceed to the chapter entitled “Printer Drivers”.

If your printer is to be installed as a network printer, please refer to the relevant section in the Guide for the network interface card for further details on how to configure the network connection before installing the printer drivers.

NOTE Administrator’s authority is required when installing a network connection.

Interfaces > 37

RINTER DRIVERS

This chapter describes how to install a printer driver on two types of operating system – Windows and Macintosh.

The printer drivers are all contained on the printer driver DVD. Please refer to the readme file on this DVD for the latest information on printer driver installation.

INDOWS OPERATING SYSTEMS

1. With Windows running, insert the printer driver DVD into your DVD-ROM drive.

2. If the DVD does not run automatically, use Start > Run... and enter E:\setup (where

E is your DVD-ROM drive) in the Open field.

3. Click on OK.

4. Select your printer model.

5. Click on Driver Installation > Install Printer Driver and follow the on-screen prompts

to complete your printer driver installation.

6. For the B411d, B411dn only, once the driver has been installed, install the Configuration tool. Follow the on-screen instructions to complete the Configuration Tool installation.

NOTE Take time to note the facilities available on the DVD. For example, the Help facility briefly describes each of the Software Utilities.

7. For the B431d, B431dn once the driver has been installed, the operator panel language switching utility will run automatically. Choose your preferred operating language. See “Changing language” on page 14.

NSTALLED OPTIONS

Certain options may have been installed in your printer. For those that are installed, check that they appear enabled on the Menu Map.

Ensure that your options are set up in the printer driver(s) by making the appropriate settings on the Device Options tab (PCL emulation) and/or Device Settings tab (PS emulation) described in the chapter entitled “Operation”.

ACINTOSH OPERATING SYSTEMS

Please refer to the readme file on DVD for details on installing the appropriate Macintosh drivers.

NSTALLED OPTIONS

Ensure that any installed options are enabled in the printer driver.

HOOSING A MAC DRIVER

The B411 models allow you to use only a PCL Mac driver. The B431 models can also use a PS driver on Macintosh operating systems.

Printer drivers > 38

PERATION

This chapter provides a broad outline of how to operate your printer from either a Windows or a Macintosh environment. In the former, while PCL emulation is available on all printer models, PS emulation is optional on the B431d, B431dn models.

RINTER SETTINGS IN

NOTE The illustrations in this guide relate to Windows XP PCL and PS emulations – other operating system windows may appear slightly different but the principles are the same.

The operator panel controlled menus and Configuration Tool (described in the chapter entitled “Operator panels”) provide access to many options.

The Windows printer driver also contains settings for many of these ite ms. Where items in the printer driver are the same as those in the operator panel and Configuration Tool menus, and you print documents from Windows, the settings in the Windows printer driver will override those settings in the operator panel and Configuration Tool menus.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a Print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

INDOWS

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document. The settings available from within your application are only those which you may want to change for specific applications or documents. Settings you change here will usually only last for as long as the particular application program is running.

Operation > 39

PCL

EMULATION

The tabs available are the Setup Tab, the Job Options Tab and the Image Tab.

Setup tab

1. Paper size should be the same as the page size of your document (unless you wish

to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer.

2. You can choose the source of the paper to feed, which may be Tray 1 (the standard paper tray), Manual Feed Tray (B411d, B411dn), Tray 2 (if you have the optional second paper tray installed) or the Multi Purpose Tray (B431d, B431dn). You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be 2 or 4) for printing scaled down pages at more than one page per sheet.

4. Under 2-sided Printing, you can choose from auto or manual. Under manual 2-sided Printing you can choose to print on one side of a sheet only or to use 2-sided printing (duplex printing). Your printer allows you to carry out manual duplex printing, meaning you must pass the paper through the printer twice. For more information, see “2-sided printing” on page 49. The Duplex Help button also offers guidelines on how to carry out manual duplex printing.

5. If you have changed some printing preferen ces before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

Operation > 40

Job options tab

Printing Preferences

1. The output resolution of the printed page can be set as follows.

> The ProQ1200 setting for B411d and B411dn prints at 2400 x 600dpi. This setting

requires the most printer memory and takes the longest to print. Your printed pages can be scaled to fit larger or smaller stationery. It is the best option for printing photographs.

> The High Quality setting prints at 1200 x 600dpi for B411d, B411dn and 1200 x

1200dpi for B431d, B431dn is the best option for printing vector objects such as graphics and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs. > The Draft setting prints at 300 x 300dpi and is suitable for printing draft

documents that contain mainly text. You can select Toner S aving to save toner for some print jobs.

2. Page orientation can be set to either portrait (tall) or landscape (wide). Both views can be rotated by 180 degrees.

3. You can pri nt watermark text behind the main page image. This is useful for marking documents as draft, confidential, etc.

If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can creat e your own using Overlays (for B431d, B431dn). For more information on Overlays and Macros refer to “Overlays and

Macros (Windows only)” on page 53. The Overlays button also offers guidelines on

how to carry out manual duplex printing.

4. In Raster (bitmap) mode, processing of the page image is done in the computer leaving little processing for the printer to do, although the file size may be large. In Vector mode, file sizes may be smaller and so transmission over a network, for example, may be faster. These effects are more pronounced for graphics printing than for text printing.

5. You can sel ect up to 999 copi es t o print cons ec utively, although you will need to top up the paper tray during such a long print run.

Operation > 41

6. Your p rinted pages can be scaled to fit larger or smaller stationery, within a range of 25% to 400% of the original size.

7. A single on-screen button restores the default settings.

Image tab

1. Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphics image will be printed. Mesh determines that a screen of dots is used for dithering while Line Art determines that an array of lines is used for dithering.

2. Select dithering texture by setting the size of dots used in the halftone screen.

3. Set this control to print greyscale effects in black without dithering. Select the

check-box to disable greyscale printing or de-select the check-box to enable greyscale printing.

4. You can manually adjust lightness (the higher the setting the lighter the print) and contrast (the higher the setting the greater the contrast).

5. A single on-screen button restores the default settings.

Operation > 42

EMULATION

The tabs available are the Layout Tab, the Paper/Quality Tab and the Job Options Tab.

Layout tab

My Printer Printing Preferences

1. Page orientation can be set to portrait (tall), landscape (wide) or landscape rotated by 180 degrees.

2. Print on both sides (duplex printing) can be set to long edge or short edge of the document.

3. Printed page order can be set as front to back or back to front of the document.

4. Set the number of pages to be printed on a single sheet. You can also set it to print

a booklet.

5. Click the Advanced button to be able to set further document options as follows:

My Printer Advanced Options

Operation > 43

1. Select the required printed paper size.

2. Yo u can substitute another font for TrueType Font.

3. You can set other document options as required, including PostScript options and

printer features.

Paper/Quality tab

You can set the paper source or leave it as automatic selection and by using the Advanced button you have access to the same set of options as described above for the Layout Tab.

Job options tab

1. The output resolution of the printed page can be set as follows.

> The High Quality setting prints at 1200 x 1200dpi for B431d, B431dn is the best

option for printing vector objects such as graphi cs and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs.

You can select Toner Saving to save toner for some print jobs.

Operation > 44

2. You can pri nt watermark text behind the main page image. This is useful for marking documents as draft, confidential, etc.

and Macros (Windows only)” on page 53. The Overlays button also offers guidelines

on how to carry out manual duplex printing.

3. You can sel ect up to 999 copi es t o print cons ec utively, although you will need to top up the paper tray during such a long print run.

4. Your printed pages can be scaled to fit larger or smaller stationery.

5. Using the Advanced button gives you access to the facility to set mirror image

printing and negative image printing.

6. A single on-screen button restores the default settings.

ETTING FROM WINDOWS CONTROL PANEL

When you open the driver properties window directly from Windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you print from Windows applications, and will be remembered from one Windows session to the next.

PCL emulation

The main tabs are the General Tab, Advanced Tab and Device Options Tab.

General tab

1. This area lists some of the main features of your printer, including optional items.

2. This button opens the same windows as described earlier for items which can be set

from within application programs. Changes you make here, however, will become the new default settings for all Windows applications.

Operation > 45

3. This button prints a test page to ensure that your printer is working.

NOTE The above features are provided by the Windows XP operating system and will vary with other operating systems.

Advanced tab

My Printer Properties

1. You can specify which times of day your printer will be available.

2. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority

documents will print first.

3. Specifies that documents should be spooled (stored in a special print file) before being printed. The document is then printed in the background, al lowing your application program to become available more quickly. Options follow:

This specifies that printing should not start until the last page has been spooled. If your application program needs a lot of time for further computation i n the middle of printing, causing the print job to pause for more than a short period, the printer could prematurely assume that the document has finished. Selecting this option would prevent that situation, but printing will be completed a little later, as the start is delayed.

This is the opposite choice to the one above. Printing s tarts as soon as possible after the document begins spooling.

4. This specifies that the document should not be spooled, but printed directly. Your application will not normally be ready for further use until the print job is complete. This requires less disk space on your computer, since there is no spool file.

5. Directs the spooler to check the document setup and match it to the printer setup before sending the document to print. If a mismatch is detected, the document is held in the print queue and does not print until the printer setup is changed and the document restarted from the print queue. Mismatched documents in the queue will not prevent correctly matched documents from printing.

6. Specifies that the spooler should favour documents which have completed spooling when deciding which document to print next, even if completed documents are lower priority than documents which are still spooling. If no documents have completed spooling, the spooler will favour larger spooling documents over shorter ones. Use this option if you want to maximise printer efficiency. When this option is disabled the spooler chooses documents based only on their priority settings.

Operation > 46

7. Specifies that the spooler should not delete documents after they are completed. This allows documents to be re submitted to the printer from the spooler instead of printing again from the application program. If you use this option frequently it will require large amounts of disk space on your computer.

8. Specifies whether advanced features, such as pages per sheet, are available, depending on your printer. For normal printing keep this option enabled. If compatibility problems occur you can disable the feature. However, these advanced options may then not be available, even though the hardwa re might support them.

9. This button provides access to the same setup windows as when printing from applications. Changes made via the Windows Control Panel become the Windows default settings.

10. You can design and sp ecif y a separ ator page that prints between documents. This i s particularly useful on a shared printer to help each user find their own documents in the output stack.

NOTE The above features are provided by the Windows XP operating system and will vary with other operating systems.

Device options tab

In this window you can select which optional upgrades are installed on your printer. See the chapter entitled “Installing options”.

Operation > 47

PS emulation

The main tabs are the General Tab, Advanced Tab and Device Settings Tab. The General and Advanced tabs are the same as for PCL emulation described earlier.

Device settings tab

1. You can set the desired paper sizes in each of the available paper feed trays.

2. You can make a variety of font settings depending on your application.

3. You can set which optional upgrades are installed on your printer. See the chapter

entitled “Installing options”.

RINTER SETTINGS IN MACINTOSH

Refer to the readme file on the drivers DVD, and the online help provided in the driver software.

Operation > 48

SIDED PRINTING

The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper.

You can print using Auto Duplex or Manual Duplex function.

NOTE The steps in the process relate to Windows XP PCL. Other operating system windows may appear slightly different, but the principles are the same.

UTO DUPLEX PRINTING

This printer provides automatic two-sided printing only for Letter, A4, B5, Execut ive Legal 13, 13.5 and 14, using paper stocks from 60 - 122g/m².

To carry out Auto Duplex Printing:

1. Select File > Print and click the Properties button.

2. Select the input tray (Tray1, Tray2 (optional), Multi Purpose Tray (B431d, B431dn)

or Manual Feed Tray (B411d, B411dn)) from the Source drop down.

3. In the Duplex printing drop down menu, select either Long Edge (Auto) or Short Edge (Auto) according to your printing preferences.

4. If you require further information, click the Duplex Help button.

5. Click the Print button.

ANUAL DUPLEX PRINTING USING THE PAPER TRAY

NOTE Manual Duplex printing is available only for Windows PCL Driver.

To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer twice. You can carry out 2-sided printing using the Paper Tray or the Manual Feed Tray (B411d, B411dn) or the Multi Purpose Tray (B431d, B431dn). You can use A4, A5, A6, B5, Letter, Legal 13, 13.5 and 14, Statement, Executive and Custom paper sizes, using paper stocks from 60 - 122g/m².

NOTE

> You cannot use A6 paper size for printing from Tray 2 (option). > You can print on Legal 13.5 paper only from Tray1, optional Tray2 and

when using Auto Duplex function.

1. Ensure that there is enough paper in the Paper Tray to carry out the print job.

2. Select File > Print and click the Properties button.

3. Select Tray1 from the Source drop down.

INDOWS ONLY

)

2-sided printing > 49

4. In the 2-sided printing drop down menu, select either Long Edge (Manual) or

Short Edge (Manual) according to your printing preferences. If you require further information, click the Duplex Help button. Then, Click the Print button.

5. Every second page (1) of your document is printed first. When this is complete, a message appears on screen prompting you to tak e the paper, flip it and replace it in the Paper Tray.

6. Open the Paper Tray (2).

2-sided printing > 50

7. Take the printed paper from the Output Stacker (3) and place it in the Paper Tray, ensuring that the printed side is facing up and the bottom of the page facing into the printer (4).

8. Close the Paper Tray and press the Online (5) button. The message window should disappear from your screen and the document finishes printing the remaining pages of your document.

NOTE You must press the Online button to start the printing for other side. The default time is set to one minute, failing which, the data is deleted and not printed.

ANUAL DUPLEX PRINTING USING THE MANUAL FEED TRAY

NOTE

> When using the Manual Feed Tray, feed pages one sheet at a time. > Use the Multi Purpose Tray for Manual Duplex Printing for B431d, B431dn,

but the principles are the same, See “Multi purpose tray and manual feed

tray” on page 33.

(B411D, B411DN)

1. Position the paper guides on the Manual Feed Tray according to the paper size.

2. Place paper one sheet at a time in the Manual Feed Tray. The paper is automatically

gripped in position.

3. Select File > Print to display the Print dialog box.

4. Click the Properties button.

5. Select the Manual Feed Tray from the Source drop down.

6. On the 2-sided printing drop down menu, select either Long Edge (Manual) or Short Edge (Manual) according to your printing preferences. If you require further

information, click the Duplex Help button.

2-sided printing > 51

7. When every second page has printed, take the paper from the output stacker.

8. Set the paper one page at a time in the Manual Feed Tray with the printed side

facing down and the top of the page facing into the printer. Ensure that the paper is gripped in place.

9. Press the Online button. The remaining pages of your document print on the blank side of the paper, one sheet at a time as you feed it into the Manual Feed Tray.

2-sided printing > 52

VERLAYS AND

HAT ARE OVERLAYS AND MACROS

If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using thes e advanced features.

You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it. If you have chosen to install the PCL driver, macros perform a similar function.

You can create several overlays or macros, and combine them in any way you like to produce a variety of forms and other special stationery. Each image can be printed on just the first page of a document, on all pages, on alternate pages, or just the pages that you specify.

REATING POSTSCRIPT OVERLAYS

Three steps are required to create an overlay:

1. Create the form data using your own application software and print it to a printer (.PRN) file.

2. Use the Storage Device Manager utility software supplied on DVD with your p rinter to create a “project file,” import the.PRN file(s), and download the generated filter (.HST) file to the printer. The project file will contain one or more overlay images which are functionally related, such as the cover page and the continuation page images for business letters.

ACROS

INDOWS ONLY

)

3. Use downloaded files to define your overlays ready for use when printing your

documents.

When printing overlay files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to overlays, they appl y only to your final documents.

REATING THE OVERLAY IMAGE

1. Use your preferred application, perhaps a graphics program, to create the required

overlay image and save it.

2. Open your application’s Print… dialogue.

3. Make sure that the selected printer name (1) is

that of your PostScript printer driver.

4. Select the Print To File (2) option.

5. Click the Properties button (3) to open the

Document Properties window.

6. On the Overlay tab, choose Create Form from the drop-down list (4).

7. Click OK to close the Document Prop erties window.

8. Click OK again to close the Print dialogue.

9. When prompted for a print file name, enter a meaningful name with the extension.PRN.

10. Close your application.

Overlays and Macros (Windows only) > 53

REATE AND DOWNLOAD THE PROJECT

1. From the Windows Start menu, start Storage Device Manager (SDM) and allow

SDM to discover the printer.

2. Choose Projects > New Project.

3. Choose Projects > Add File to Project.

4. Set the Files of Type drop-down list to PRN Files(*.prn).

5. Navigate to the folder where the.PRN files are stored and select one or more of these

to include in your overlay set. You can have more than one printer (.PRN) file in a project. For example, one for top

pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to.

6. Click Open to add these files to the current project.

7. When a message box appears confirming that a filter file has been created, click OK

to clear the message.

8. The project window will display one.HST file for each printer file added. Make a careful note of each of these names. Ensure that you note them exactly as they appear, they are case sensitive, and you will need them later.

9. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it.

10. Choose Projects > Send Project Files to Printer to download the project to the printer.

If you have a hard disk in the printer, SDM will automatically download files to it. If not, SDM will download files to flash memory. If you have a hard disk but still prefer to download to flash memory, double-click the file name in the Project window and under Volume, type in %Flash0% and then click OK.

11. When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message.

EST PRINTING THE OVERLAY

1. Click on the printer icon for the relevant printer and choose Printers→Test Form.

2. In the Test PostScript Form window, to test each overlay select it and click OK.

There will be a short pause while the printer processes the form, and then it will print.

3. When each overlay has been tested, click Exit.

4. Click the standard Windows Close (X) button, or choose Projects > Exit to close

Storage Device Manager.

EFINING OVERLAYS

This is the final step before the new overlays are ready for use.

1. Open the Printers (called “Printers and Fax es” in Windows XP) window via the Start menu or the Windows Control Panel.

2. Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu.

3. On the Overlay tab, click the New button.

Overlays and Macros (Windows only) > 54

4. In the Define Overlays window, enter a suitable name (2) for this overlay and choose which page(s) (3) of your documents will use this overlay.

2 3

5. Enter the name of the overlay file (4) exactly as it appeare d in the Storage Device Manager project window. Remember that this name is case sensitive.

4 5

If you forgot to note the overlay names when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

6. Click Add (5) to add this overlay into the defined overlays list.

7. Click OK to close the Define Overlay window.

The new overlay now appears in the Defined Overlays list in the printer properties window.

8. Repeat the above procedure if you wish to define more overlays.

9. When done, click OK to close the printer properties window.

Your new overlays are now ready and available to be used for any future documents you wish.

RINTING WITH POSTSCRIPT OVERLAYS

Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first print s on just the top page, and the second prints on any or all subsequent pages.

1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit within the appropriate space.

2. Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PostScript printer driver in which the overlays have been defined.

3. Click the Properties button to open the Printing Preferences window.

4. On the Overlays tab, choose Use Overlay from the

drop-down list (1).

5. Click on the first overlay (2) you wish to use. In this example it is the Cover Page overlay. Then click the

Add button (3).

6. If you want to use another overlay, in this case it is the

Continuation page, click the second overlay (4) and

3 2

then click the Add button (3) again.

7. When you have selected all the overlays you want to use for this document, click OK.

8. Finally, in your application’s print dialogue, click OK to begin printing.

Overlays and Macros (Windows only) > 55

REATING

Three steps are required to create an overlay:

1. Create the form data using your own application software and print it to a printer

2. Use the Storage Device Manager utility software supplied on DVD with your p rinter

3. Use downloaded files to define your overlay ready for use with any future document.

REATING THE OVERLAY IMAGE

1. Use your preferred application, perhaps a graphics program, to create the required

2. Open your application’s Print… dialogue.

3. Make sure that the selected printer name (1) is that of

4. Select the Print To File (2) option.

PCL O

(.PRN) file.

to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.

When printing files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to macros, they apply only to your final documents.

image and save it.

your PCL printer driver.

VERLAYS

5. When prompted for a print file name, enter a meaningful name with the extension .PRN .

6. Close your application.

REATE AND DOWNLOAD MACROS

1. From the Windows Start menu, start Storage Device Manager (SDM) and allow

SDM to discover the printer.

2. Choose Projects > New Project to start a new project.

3. Choose Projects > Filter Macro File. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.

Example: If you create a black oval in MS Paint and leave all the colour command

filters checked, the black oval will print as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID” and “Palette Control” filters.

4. Set the Files of Type drop-down list to PRN Files(*.prn).

5. Navigate to the folder where the overlay .PRN files are stored and select one or more

of these to include in your overlay set. You can have more than one macro file in a project. For example, one for top pages

and another for continuation pages. Use standard Windows techniques ( Shift or C trl keys) to select multiple files simultaneously if you need to.

6. Click Open to add these files to the current project. (You can also drag and drop files from Windows Explorer directly into the project window if you prefer.) When a message box appears confirming that a filter file has been created, c lick OK to clear the message.

7. The project window will display one .BIN file for each printer file added. Make a careful note of the name and ID number for each of the files. You will need them later.

Overlays and Macros (Windows only) > 56

If you wish to edit the names or ID numbers, double-click the file entry and edit the details.

Note that the names are case sensitive.

8. Choose Projects > Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it.

9. Choose Projects > Send Project Files to Printer to download the project to the printer.

10. When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message.

EST PRINTING THE MACRO

1. Choose Printers > Test Macro.

2. In the Test Macro window, enter its ID number and click OK. After a short pause the

printer will print the macro.

3. When each macro has been tested, click Exit.

4. Click the standard Windows Close (X) button, or choose Projects > Exit to close

Storage Device Manager.

EFINING OVERLAYS

This is the final step before the new overlays are ready for use.

1. Open the Printers (called “Printers and Fax es” in Windows XP) window via the Start menu or the Windows Control Panel.

2. Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu.

3. On the Job Options tab, click the Overlay button.

4. In the Overlay window, Click the Define Overlays button (1).

5. In the Define Overlays window, enter the name (a) and ID (b) of the required overlay, and define which page(s) (c) of your documents will use this overlay. Then

click the Add button (3) to add this overlay to the list of defined overlays. Repeat for any other related overlays. When done, click the Close button (4) to close the window.

The example illustrated shows two overlays defined, one for a cover page and one for continuation pages.

Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive.

If you forgot to note the overlay name or ID when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.

Overlays and Macros (Windows only) > 57

The new overlays will now appear in the Defined Overlays list in the printer properties window.

6. When done, click OK to close the printing preferences window.

Your new overlays are now ready and available to be used for any future documents you wish.

RINTING WITH

1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit nicely within the plain areas on your letterhead overlay.

2. Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PCL printer driver in which the overla ys have been defined.

3. Click the Properties button to open the Printing Preferences window.

4. On the Overlay tab, check the Use active overlays

checkbox (1).

5. In the Defined Overlays list, click on the first overlay (2) you wish to use, and click the Add button (3) to add it to the Active Overlays list. (If you want a reminder of how this overlay looks, click the Test Print button.)

6. If you want to use another overlay with this document, in this example it is the “Continuation Page” overlay, click this overlay (4) in the list of defined overlays, and then click the Add button (3) again to add the second overlay to the list of active overlays.

PCL

OVERLAYS

7. When the list of active overlays contains all the items you want to use, click OK.

8. Finally, click the Print button in your application’s Print dialogue to begin printing

your document.

Overlays and Macros (Windows only) > 58

ONSUMABLES AND MAINTENANCE

This section deals with the replacement of the toner cartridge and image drum and general maintenance.

HEN TO REPLACE THE TONER CARTRIDGE

When the toner is running low, TONER LOW is displayed in the operator panel LCD. After Toner Low displays, the printer will print about 100 more pages then display Toner Empty and stop printing. Printing will resume after a new toner cartridge has been installed.

EPLACING THE TONER CARTRIDGE

WARNING!

> Never expose a toner cartridge to an open flame. It can cause

an explosion and you can be burned.

> Be sure to switch off and unplu g the machine before accessing

the interior of a machine for cleaning, maintenance or fault clearance. Access to a live machine’s interior can cause electric shock.

It is recommended that you clean the LED array at the same time as you change the toner cartridge.

The toner used in this printer is a very fine dry powder contained in the toner cartridg e. Have a sheet of paper handy so that you have somewhere to place the used cartridge while

you install the new one. Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow

any regulations, recommendations, etc., which may be in force concerning waste recycling. If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp

cloth to remove any residue. Do not use hot water, and never use solvents of any kind.

They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

1. Switch off the printer and allow the fuser to cool for about 10 minutes before

opening the top cover.

WARNING!

If the printer has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.

2. Press the top cover release button and open the printer’s top cover fully.

NOTE The B431dn model has been illustrated below. The principles are the same for all models of this printer.

Consumables and maintenance > 59

3. Pull the coloured lever (1) on the right side of the toner cartridge towards the front of the printer (unlock position) to close the cartridge then remove the used toner cartridge (2).

4. Clean the top of the ID unit with a clean, lint free cloth.

5. Put the cartridge down gently onto a piece of paper to prevent toner from marking

your furniture.

6. Remove the new cartridge from its box but leave its wrapping material in place for the moment.

7. Gently shake the cartridge (3) from end to end several times to loosen and distribute the toner evenly inside the cartridge.

8. Remove the wrapping mat erial and peel of f the adhesiv e tape f rom the unders ide of the cartridge (4).

9. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge w as removed.

Consumables and maintenance > 60

10. Insert the left end of the cartridge into the top of the image drum unit first (5), push

it against the pins on the drum unit, then lower the right end of the cartridge down onto the image drum unit.

11. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever towards the rear of the printer (lock position) (6). This will lock the cartridge into place and release toner into the image drum unit.

12. Gently wipe the LED array surface (7) with a soft tissue.

13. Close the top cover and press it down to latch it closed.

Consumables and maintenance > 61

HEN TO REPLACE THE IMAGE DRUM

When the drum reaches 90% of its life, a REPLACE IMAGE DRUM message is displayed in the operator panel LCD. Change the image drum when the print becomes faint or begins to deteriorate.

EPLACING THE IMAGE DRUM

WARNING!

> Never expose a image drum to an open flame. It can cause an

explosion and you can be burned.

> Be sure to switch off and unplu g the machine before accessing

the interior of a machine for cleaning, maintenance or fault clearance. Access to a live machine’s interior can cause electric shock.

NOTE

> It is recommended that you change the toner cartridge and clean the LED

array at the same time as you change the image drum.

> The B431dn model has been illustrated below. The principles are the same

for all the models of this printer.

1. Press the cover release and open the printer’s top cover fully.

WARNING!

If the printer has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.

2. Holding it by its top centre, remove the used imag e drum and toner cartridge, out of

the printer.

Consumables and maintenance > 62

3. Put the assembly down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.

CAUTION!

The green image drum surface at the base of the ID unit is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

4. With the coloured toner release lever to the right, pull the lever towards you. This

will release the bond between the toner cartridge and the image drum unit.

5. Lift the right-hand end of the toner cartridge and then dr aw the cartridge to the right to release the left-hand end, and withdraw the toner cartridge out of the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture.

6. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.

NOTE Follow instructions that come with the new image drum for additional information such as the removal of packaging material etc.

7. Place the toner cartridge onto the new image drum cartridge. Push the left end in first, and then lower the right end in.

8. Push the coloured release lever away from you to lock the toner cartridge onto the new image drum unit and release toner into it.

9. Holding the complete assembly by its top centre, lower it into place in the printer locating the pegs (1 & 2) at each end into their slots in the sides of the printer cavity (3).

10. Gently wipe the LED array surface with a soft tissue.

11. Close the top cover and press it down to latch it closed.

Consumables and maintenance > 63

LEANING

CAUTION!

Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent.

...

THE UNIT CASING

1. Switch the printer off.

2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral

detergent.

3. Use a soft dry cloth to dry the unit surface.

...

THE PAPER FEED ROLLERS

CAUTION!

Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent.

Clean the paper feed rollers if paper jams frequently occur.

1. Switch the printer off.

2. Remove the paper tray from the printer.

Consumables and maintenance > 64

3. Gaining access through the gap left by paper tray, wipe the feed rollers with a clean, lint-free cloth moistened with water.

4. Wipe the feed roller on the paper tray.

5. Replace the paper tray.

6. Open the Multi Purpose Tray (B431 only).

7. Press the tab to open the roller assembly cover and wipe the feed rollers.

Close the roller assembly cover.

8. Close the Multi Purpose Tray.

Consumables and maintenance > 65

...

THE

LED

HEAD

CAUTION!

Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur.

Clean the LED array whenever a new toner cartridge is installed or if there are faded vertical areas or light printing down a page.

There is no need to switch off the printer to clean the lens.

1. Press the top cover release button and open the printer’s top cover fully.

2. Gently wipe the LED head surface with a clean, lint free cloth.

3. Close the top cover and press it down to latch it closed.

Consumables and maintenance > 66

ROUBLESHOOTING

TATUS AND ERROR MESSAGES

Your printer has been designed to give you helpful status feedback not only during normal operation but also if a printing problem occurs so that you can take appropriate corrective action.

The LCD on the printer operator panel provides the self-explanatory status and error messages in your chosen language. Error messages are accompanied by the Ready indicator being extinguished.

APER JAMS

Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.

Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the printer. When a jam occurs, the printer immediately stops, and the operator panel informs you of the event. If printing multiple pages (or copies), do not assume that having cleared an obvious sheet that others will not also be stopped somewhere along the path. The se must also be removed in order to clear the jam fully and restore normal operation.

The printer may experience a paper jam in one of three areas.

1. INPUT JAM - paper has failed to leave the selected feed tray and enter the internal paper path of the printer. A typical message indicates a paper jam and identifies the tray to check.

2. FEED JAM - paper has entered the printer but failed to reach the exit. A typical message indicates a paper jam and advises you to open the top cover for access.

3. EXIT JAM - paper has reached the exit but has failed to exit completely from the printer. A typical message indicates an exit jam and advises you to open the top cover for access.

Troubleshooting > 67

NPUT JAM

NOTE The B431dn model has been illustrated below. The principles are the same for all models of this printer.

1. Remove the paper tray from the printer (1).

2. Remove any crumpled or folded paper.

3. Remove any paper from the underside of the printer (2).

4. Replace the paper tray.

After successful removal of any damaged or misfed paper, the printer should continue printing.

EED JAM OR EXIT JAM

1. Remove the tray and clear any misfed sheets as given above.

2. Press the cover release and open the printer’s top cover.

WARNING!

If the printer has been powered on, the fuser area will be hot. This area is clearly marked. Do not touch it.

CAUTION!

Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends or from the top. Never touch the surface of the green drum inside the image drum unit.

Troubleshooting > 68

3. Carefully lift out the image drum, complete with the toner cartridge. Be careful not to touch or scratch the green drum surface.

4. Remove any jammed sheets from the paper path.

5. Re-install the image drum complete with toner cartridge, ensuring that the pegs (1

& 2) correctly locate into the slots on each side of the printer (3).

6. Lower the top cover but do not press down to latch it closed yet. This will protect the drum from excessive exposure to room lighting, while you check the remaining area for jammed sheets.

Troubleshooting > 69

7. Remove any jammed paper from the face down stacker.

NOTE If the edge of the jammed paper protrudes (or can be seen) from the exit, reinstall the image drum, close the top cover and switch the printer on. Remove the jammed paper from the exit when the exit roller begins rotating after a few seconds after switching on. However, if the jammed paper cannot be removed, contact a service representative.

8. Remove any jammed paper from the face up stacker.

9. Open the rear cover and check for paper in the rear path.

> Pull out any paper found in this area.

> Close it once the paper is removed from this area.

Troubleshooting > 70

10. Check for paper jam in duplex unit.

> Remove the Image Drum as described in step 3., t hen, remove the Duplex unit

(1) by raising the coloured handles (2) on each side, and then by holding the handles and gently lifting it out.

> Remove any paper and replace the duplex unit.

> Re-install the image drum as described in step 5.

11. Check for paper jam under the Paper Guard.

> Remove the Image Drum as described in step 3.

Troubleshooting > 71

> Raise the Paper Guard (1) and remove the paper. Lower the Paper Guard back

into position.

> Re-install the image drum as described in step 5.

12. Open the Multi Purpose Tray (1) (Manual Feed Tray for B411d and B411dn).

> Remove any paper that you find (2), and then close the tray.

13. Close the top cover and press down to latch it closed.

14. The printer will warm up and commence printing when ready. The page lost through

the jam will normally be reprinted.

Troubleshooting > 72

RINT QUALITY PROBLEMS

Before consulting a service representative regarding a print quality problem, check the table below to see if there is a solution, or something you might have overlooked.

SYMPTOM PROBLEM SOLUTION

Blank sheets printed. Image drum cartridge

not properly installed. Empty or missing toner

cartridge.

Entire page prints faintly.

Page has grey background.

Page prints all black. Hardware problem. Contact service. Oblong area of faint

print appears on each page.

Vertical white streaking or faint areas on page.

Vertical black lines. Hardware problem. Contact service.

Empty toner cartridge. Pages get fainter when toner is used up.

LED array is dirty. Clean LED array. Static electricity,

generally from dry environments, causes toner to stick to background.

Drop out caused by using paper exposed to high humidity.

Toner is low and does not distribute properly, or the drum is worn out.

LED array is dirty. Clean LED array.

Reinstall image drum cartridge.

Install new toner cartridge.

Change paper to a smoother laser bond or use a humidifier.

Change paper stocks, check paper storage environment or use a dehumidifier; check toner level.

Replace toner cartridge. Check drum and replace the drum, if necessary. Contact service.

Fuzzy print. LED array is dirty. Clean LED array. Faded print. Toner cartridge is not

correctly installed. Toner low.

Smeared or blotched print.

Printed page is light/ blurred.

Bold characters and dark lines are smeared.

Print is darker than usual.

Dirty rollers; toner dropped inside printer or image drum problem.

Is toner low? Replace toner cartridge. Is paper meant for laser

printers? LED array is dirty. Clean LED array. Toner is low. Install new toner cartridge.

Darkness setting is too high.

Install toner cartridge correctly.

Replace toner cartridge. Replace image drum and toner.

Contact service.

Use recommended paper.

Change darkness setting.

Troubleshooting > 73

SYMPTOM PROBLEM SOLUTION

Pages curl excessively.

APER FEED PROBLEMS

SYMPTOM PROBLEM SOLUTION

Paper Jams occur frequently. Multiple sheets of paper are fed at the same time.

Printing on wrong side of paper.

Moisture in paper. Improper storage.

High humidity. Recommended operating humidity: 20-

The printer is tilted. Place th e paper on a stable

Paper is too thick or too thin. Paper is moist, folded, creased or warped.

Paper is not aligned. Align the paper edges to the

Only one sheet of paper is loaded in the Paper tray or Manual Feed/Multi Purpose tray.

Turn paper over in tray. (Note arrow on paper package). Install paper print side down in tray.

Avoid storing paper in areas of excessive temperature and humidity. Store paper in protective wrapping.

80%.

and flat surface. Use paper suitable for the

printer. Avoid storing paper in areas of excessive temperature and humidity. Store paper in protective wrapping

paper guides. Load several sheets of paper.

Paper is not fed into the printer.

Printing does not resume after removing jammed paper.

Sheets of paper is added to the existing paper stock in the Paper tray or Manual Feed/ Multi Purpose tray.

Postcards, envelopes, la bel sheets or transparencies are loaded in the Paper tray.

Postcards or envelopes are placed in the wrong orientation.

Improper setting is selected for Paper Source in the printer driver.

The printer menu setting is incorrect.

Printing does not resume only by removing paper jam.

Remove existing sheets of paper from the tray and add the new sheets to them, ensuring alignment and then load the tray.

You cannot print using the Paper tray. Load postcards, envelopes, label sheets or transparencies in the Manual Feed tray or Multi Purpose tray.

Check and load in the correct orientation.

Select the correct paper source from the Source drop down menu.

Set the size of the paper in the Setup Menu of the printer.

Open and close the top cover.

Troubleshooting > 74

OFTWARE PROBLEMS

Your software (operating environment, applications and printer drivers) controls the printing process. Make sure you have selected the right driver for use with your printer. See your software documentation for more information.

SYMPTOM PROBLEM SOLUTION

Printing is garbled. Incorrect driver is

Printer’s output is below rated speed.

Size of top margin increases with each page printed.

ARDWARE PROBLEMS

SYMPTOM PROBLEM SOLUTION

Graphic image prints partly on one page, partly on the next.

When you try to print nothing happens, but printer indicates it is ready to receive data.

Install an appropriate driver.

installed. Much of the printing

delays will be caused by your application. Sometimes purely text documents will print slowly depending on the selected fonts and how they are transferred to the printer.

Creeping text. Number of lines per page in software is not equal to number of lines per page of printer.

Insufficient printer memory for this image at this resolution.

Configuration error. Check cable connection. If more than one

For maximum speed, use text in your document and use a printer resident font.

Many software packages assume 66 lines per page, but your printer’s default is 64. Adjust software accordingly, or set LINES Per PAGE in the soft control panel to equal lines per page in your software.

Change the resolution, reduce the image size, or install more memory in your printer.

printer is available, make sure your printer has been selected.

Garbage prints. Incorrect cable

Printer freezes or displays error message when computer is rebooted.

Odours. Gases are given off by

Printer is on but must warm up before a job is printed.

configuration. Also, see Software Problems.

Booting the computer while the printer is on can cause a communications error.

forms or adhesives passing through the hot fusing unit.

Power Save mode is set on to conserve energy. The fuser must heat up before you can begin printing the next job.

Check cable configuration, continuity, and length.

Turn printer off before rebooting computer.

Make sure the forms you use can withstand heating, and provide adequate ventilation.

To eliminate warm up delay, change Power Save setting.

Troubleshooting > 75

NSTALLING OPTIONS

The following options are available to extend the performance of your printer:

> 64, 128, 256MB RAM DIMM: to extend the main memory of your printer and speed

up the processing of large files

> Second paper tray: to increase your printer’ s paper handling capacity by 530 sheets

(80g/m²)

OPTION MODEL NUMBER

Second paper tray N22204A

NSTALLATION PROCEDURE

To install any of the above options, follow the detailed installation sheet that accompanies the option.

ETTING THE DRIVER DEVICE OPTIONS

Once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications.

Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there.

In some cases the hardware configuration of your machine is automatically detected when the driver is installed. However, it is advisable to at least check whether all of the available hardware features are listed in the driver.

This procedure is essential if you subsequently add extra hardware features to your machine after the drivers have been installed and set up.

Remember that if your machine is shared between users on different computers, the driver must be adjusted on each user’s machine.

INDOWS

1. Access the driver’s Properties window .

(a) Open the Printers window (called “Printers and Faxes” in Windows XP) via the

Start Menu or from the Windows Control Panel.

(b) Right-click the icon for this machine, and choose Properties from the pop-up

menu.

2. Select the Device Options tab. In the Windows XP PostScript driver the tab may be called Device Settings.

3. Set the options for any devices you have just installed.

4. Click OK to close the window and save your changes.

Installing options > 76

MAC OS X

NOTE Applies to the PS driver only.

Snow Leopard (Mac OS X 10.6) and Leopard (Mac OS X 10.5)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Click Options & Supplies.

4. Click Driver.

5. Select all hardware options appropriate to your machine and click OK.

Tiger (Mac OS X 10.4)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Click Printer Setup....

4. Click the menu and choose Installable Options....

5. Select all hardware options appropriate to your machine and cli ck Apply Changes….

Panther (Mac OS X 10.3)

1. Open the Mac OS X Print & Fax Preferences.

2. Click Printing.

3. Click Set Up Printers....

4. Ensure your machine is selected and select Show Info....

5. Click the menu and choose Installable Options....

6. Select all hardware options appropriate to your machine and cli ck Apply Changes….

Installing options > 77

PECIFICATIONS

ENERAL

PRINTER MODEL MODEL NUMBER

B411d N22200B B411dn N22201B B431d N22202B B431dn N22203B

A summary of the basic characteristics of your printer appears in the table below:

ITEM SPECIFICATION

Dimensions 393mm x 364mm x 245mm (W x D x H) Weight 11.6kg approximately (without second tray) Power supply

Power consumption (with options installed)

Noise level Operation: B411: 53 dB(A); B431: 54dB(A)

Environmental conditions

220 to 240VAC @ 50 - 60Hz Typical:

B411: 510W; B431: 550W Idle: 70W Power save mode: 8W

Standby mode: 30dB(A) Power saving mode: Background level

Operation: 10 - 32°C, 20% - 80% RH, Storage: -10-43°C, 10% - 90% RH When the printer is stored, it should be in its original packaging, with no

moisture formation.

± 2%

Specifications > 78

APER AND TRAY INFORMATION

Feed and ejection methods vary depending on the type, size and thickness of medium used. Use the chart below and the notes/symbols/terms on the following page for initial guidance. (Minor variations to settings may be necessary depending on user setup and environmental conditions).

Feed Tray Ejection

Method

Paper type Size Weight T1 T2 MPT MF FU FD

Plain paper A4

B5 A5 Letter Executive 16K (184 - 260mm) 16K (195 - 270mm) 16K (197 - 273mm)

Legal(13) Legal(13.5) Legal(14)

A6 Statement

Custom W: 86 - 216mm L: 140 - 1321mm

A4 B5 A5 Letter Executive Legal(13) Legal(13.5) Legal(14)

L,ML,M,MH,H 0 0 0 0 0 0

L,ML,M,MH,H 0 0 0 0 X 0

L,ML,M,MH,H 0 X 0 0 0 0

L,ML,M,MH,H

UH X X 0 0 0 X

A6 Statement

Custom W: 86 - 216mm

L: 140 - 1321mm Postcards - X X 0 0 0 X Envelopes Com-9

Com-10

Monarch

Custom

W: 86 - 216

L: 140 - 356

UH X X 0 0 0 X

-XX000X

Specifications > 79

Feed Tray Ejection

Method

Paper type Size Weight T1 T2 MPT MF FU FD

Labels A4

Letter Transparencies A4

Letter

Paper type Size Weight T1 T2 MPT MF T1 T2 MPT MF

Plain paper A4

B5 Letter Executive Legal(13) Legal(13.5) Legal(14)

16K (184 - 260mm) 16K (195 - 270mm) 16K (197 - 273mm)

L,ML,M, MH, H

-XX000X

Duplex Printing

Auto Manual

000 X 0 0 0 0

000 x 0 0 0 0

A6 A5 Statement

Custom W: 86 - 216mm L: 140 - 1321mm

A4 B5 Letter Executive Legal(13) Legal(13.5) Legal(14)

A6 A5 Statement

Custom W: 86 - 216mm L: 140 - 1321mm

Postcards - X X X X X X X X

L,ML,M, MH, H

UH X X X X X X X X

XXX X 0 X 0 0

XXX X

Specifications > 80

Duplex Printing

Auto Manual

Paper type Size Weight T1 T2 MPT MF T1 T2 MPT MF

Envelopes Com-9

Com-10 DL C5 C6 Monarch Custom W: 86 – 216

L: 140 – 356

Labels A4

Letter

Transparencies

OTES/SYMBOLS/TERMS

A4 Letter

-XXXXXXXX

Notes:

1. When an optional second paper tray is used, the original tra y is referred to as Tray 1

and the optional tray as Tray 2.

2. It is possible to use custom paper sizes with the PS emulation driver.

3. Tray 1 can accommodate paper with width of 100 to 216mm and length of 148 to

356mm.

4. Tray 2 can accommodate paper with width of 148 to 216mm and length of 210 to 356mm.

5. When printing using Auto Duplex, paper will not be ejected face up.

6. The printing speed is reduced when you set the paper size of A5, A6, Postcards,

Envelopes as Medium heavy, Heavy or Ultra heavy.

7. Change the ejection mode to face down if the paper is curled up.

8. Change the ejection mode to face up if the paper curl is large.

9. When changing media settings, allow 15 seconds for the printer to adjust to the new

setting.

SYMBOL/ TERM

T1 Paper Tray 1 T2 Paper Tray 2 (optional) MPT Multi Purpose Tray (B431) MF Manual Feed Tray (B411) FU Face Up printing from the rear of the printer FD Face Down printing from the top of the printer

MEANING

W, L Wi dth, L ength in mm

Specifications > 81

SYMBOL/ TERM

MEANING

Light paper weight: 60 - 66g/m

Medium Light paper weight: 67 - 73g/m

Medium paper weight: 74 - 88g/m

Medium Heavy paper weight: 89 - 104g/m

Heavy paper weight: 105 - 122g/m

Ultra Heavy paper weight: 123g/m oCan be used x Can not be used

Can be used depending on the size.

- 160g/m

Specifications > 82

NDEX

Numerics

2-sided printing.....................49

Adhesive labels ..................... 30

Advanced features

enabling or disabling

Attention LED........................12

Auto duplex printing .............49

........ 47

Envelopes

................................30

Types

Exit paper jam ......................68

Feed jam or exit jam............. 68

Feed paper jam..................... 68

Image drum

Replacing

Input paper jam....................68

installed options

Macintosh

Windows...........................38

Installing

Paper installing Configuration Tool .38 installing drivers

Macintosh

Windows...........................38

Installing paper.....................31

interface

parallel

USB................................... 37

.......................... 62

......................... 38

................................31

......................... 38

..............................37

Labels...............................30, 31

LAN ....................................... 37

LCD .......................................22

LED array.........................64, 66

LED indicators.......................12

Macros................................... 53

Maintenance

Cleaning feed rollers

Cleaning LED array........... 66

Cleaning unit casing ......... 64

Manual Duplex

Multi Purpose Tray

Paper Tray........................49

Manual Duplex printing.........49

media settings

B411d, B411dn

B431d, B431dn.................35

menu functions

B411d, B411dn

B431d, B431dn.................24

menu settings

B411d, B411dn

B431d, B431dn.................29

Menus

FX menu

Information menu........15, 24

Maintenance menu ......20, 29

......................18, 27

......... 64

............ 51

................. 34

................. 15

................. 21

Media menu.................16, 25

Network menu.............19, 28

Parallel menu...............19, 27

PCL menu....................17, 26

PPR menu....................18, 26

Print menu...................16, 24

Shutdown menu ............... 24

System configuration

.........................17, 25

Usage menu ................20, 29

USB menu ...................19, 28

Multi purpose tray

and manual feed tray

......... 33

online button

B411d, B411dn

operator panel

B411d, B411dn

B431d, B431dn................. 22

options

installing

Overlays................................ 53

Overlays and macros

general Overlays, PCL

how to create

printing with

Overlays, PostScript

defining in the

how to create ................... 53

printing with overlays....... 55

........................41, 53

overlays

Windows driver

................. 13

................. 12

........................... 76

................... 56

...................57, 58

.............. 54

Page orientation

setting in Windows Paper

Envelope types

Exit jam............................ 68

Feed jam .......................... 68

feed sequence .................. 32

Input jam ......................... 68

Installing .......................... 31

Label types..................30, 31

Paper types ...................... 30

size setting in Windows.... 40

Transparencies ............30, 31

tray selection

in Windows

Paper and envelope types..... 30

paper and trays .................... 79

paper feed problems............. 74

Paper feed, size and

media setting

Paper jams............................ 67

Print order

face down printing

face up printing................ 32

Print quality problems........... 73

Print settings

how to save

printer components............... 10

Printer default settings

Windows defaults

printer features....................... 7

......41, 43

................. 30

..................... 40

...................... 34

............ 32

...................... 40

............. 45

Printing

different media

Label types.................. 30, 31

Paper & envelope

.............................. 30

types

Quality problems.............. 73

Transparency types.....30, 31

Priority

print queue priority

................. 52

.......... 46

Ready LED ............................ 12

Resolution

setting in Windows

......41, 44

Separator page

separating print jobs on a

shared printer

Software problems................ 75

specifications

general

paper and trays................ 79

Spooling

Windows settings

status & error messages....... 67

support materials.................... 8

............................. 78

................ 47

............. 46

Toner

how to replace

Troubleshooting

Hardware problems

Paper jams....................... 67

Print quality problems ...... 73

Software problems........... 75

.................. 59

.......... 75

user’s guide

printing

viewing............................... 8

...............................8

Watermark

printing in Windows

.....41, 45

Index > 83

OKI

Oki Systems (UK) Limited

550 Dundee Road Slough Trading Estate Slough Berkshire SL1 4LE

Tel: +44 (0) 1753 819819 Fax:+44 (0) 1753 819899 http://www.oki.co.uk

Oki Systems Ireland Limited

The Square Industrial Complex Tallaght Dublin 24

Tel:+353 (0) 1 4049590 Fax:+353 (0)1 4049591 http://www.oki.ie

Oki Systems Ireland Limited Northern Ireland

19 Ferndale Avenue Glengormley BT36 5AL Northern Ireland

Tel:+44 (0) 7767 271447 Fax:+44 (0) 1 404 9520 http://www.oki.ie

Technical Support for all Ireland: Tel:+353 1 4049570 Fax:+353 1 4049555 E-mail: tech.support@oki.ie

OKI Systems (Czech and Slovak), s.r.o.

IBC – Pobřežní 3 186 00 Praha 8 Czech Republic

Tel: +420 224 890158 Fax:+420 22 232 6621 Website: www.oki.cz, www.oki.sk

Oki Systems (Deutschland) GmbH

Hansaallee 187 40549 Düsseldorf

Tel: 01805/6544357**

Fax: +49 (0) 211 59 33 45 Website: www.okiprintingsolutions.de info@oki.de

**0,14€/Minute aus dem dt. Festnetz der T-Com (Stand 11.2008)

Διανομέας των συστημάτων OKI

CPI S.A1 Rafailidou str. 177 78 Tavros Athens Greece

Τel: +30 210 48 05 800 Fax:+30 210 48 05 801 EMail:sales@cpi.gr

Oki Systems (Iberica), S.A.U

C/Teide, 3 San Sebastian de los Reyes 28703, Madrid

Tel:+34 91 3431620 Fax: +34 91-3431624 Atención al cliente: 902 36 00 36 Website: www.oki.es

CONTACT DETAILS

01805/OKIHELP**

Oki Systèmes (France) S.A.

44-50 Av. du Général de Gaulle 94246 L'Hay les Roses Paris

Tel:+33 01 46 15 80 00 Télécopie:+33 01 46 15 80 60 Website: www.oki.fr

OKI Systems (Magyarország) Kft.

Capital Square Tower 2 7th Floor H-1133 Budapest, Váci út 76 Hungary

Telefon: +36 1 814 8000 Telefax: +36 1 814 8009 Website: www.okihu.hu

OKI Systems (Italia) S.p.A.

via Milano, 11, 20084 Lacchiarella (MI)

Tel:+39 (0) 2 900261 Fax:+39 (0) 2 90026344 Website: www.oki.it

OKI Printing Solutions

Platinium Business Park II, 3rd Floor ul. Domaniewska 42 02-672 Warsaw Poland

Tel:+48 22 448 65 00 Fax:+48 22 448 65 01 Website: www.oki.com.pl E-mail: oki@oki.com.pl Hotline: 0800 120066 E-mail: tech@oki.com.pl

Oki Systems (Ibérica) S.A.

Sucursal Portugal Edifício Prime Av. Quinta Grande 53 7º C Alfragide 2614-521 Amadora Portugal

Tel:+351 21 470 4200 Fax:+351 21 470 4201 Website:www.oki.pt E-mail : oki@oki.pt

Oki Service Serviço de apoio técnico ao Cliente

Tel: 808 200 197 E-mail : okiserv@oki.pt

OKI Europe Ltd. (Russia)

Office 702, Bldg 1 Zagorodnoye shosse 117152, Moscow

Tel: +74 095 258 6065 Fax: +74 095 258 6070 e-mail: info@oki.ru Website: www.oki.ru

Technical support: Tel: +7 495 564 8421 e-mail: tech@oki.ru

Oki Systems (Österreich)

Campus 21 Businesszentrum Wien Sued Liebermannstrasse A02 603 22345 Brun am Gebirge

Tel: +43 223 6677 110 Drucker Support: +43 (0) 2236 677110-501 Fax Support: +43 (0) 2236 677110-502 Website: www.oki.at

OKI Europe Ltd. (Ukraine)

Raisy Opkinoy Street,8 Building B, 2 Kiev 02002 Ukraine

Tel: +380 44 537 5288 e-mail: info@oki.ua Website: www.oki.ua

OKI Sistem ve Yazıcı Çözümleri Tic. Ltd. Şti.

Harman sok Duran Is Merkezi, No:4, Kat:6, 34394, Levent İstanbul

Tel: +90 212 279 2393 Faks: +90 212 279 2366 Web: www.oki.com.tr www.okiprintingsolutions.com.tr

Oki Systems (Belgium)

Medialaan 24 1800 Vilvoorde

Helpdesk: 02-2574620 Fax: 02 2531848 Website: www.oki.be

AlphaLink Bulgaria Ltd.

2 Kukush Str. Building "Antim Tower", fl. 6 1463 Sofia, Bulgaria

tel: +359 2 821 1160 fax: +359 2 821 1193 Website: http://bulgaria.oki.com

OKI Printing Solutions

Herstedøstervej 27 2620 Albertslund Danmark

Adm.: +45 43 66 65 00 Hotline: +45 43 66 65 40 Salg: +45 43 66 65 30 Fax: +45 43 66 65 90 Website: www.oki.dk

Oki Systems (Finland) Oy

Polaris Capella Vänrikinkuja 3 02600 Espoo

Tel: +358 (0) 207 900 800 Fax: +358 (0) 207 900 809 Website: www.oki.fi

Oki Systems (Holland) b.v.

Neptunustraat 27-29 2132 JA Hoofddorp

Helpdesk: 0800 5667654 Tel:+31 (0) 23 55 63 740 Fax:+31 (0) 23 55 63 750 Website: www.oki.nl

Floor,

Oki contact details > 84

Oki Systems (Norway) AS

Tevlingveien 23 N-1081 Oslo

Tel: +47 (0) 63 89 36 00 Telefax:+47 (0) 63 89 36 01 Ordrefax:+47 (0) 63 89 36 02 Website: www.oki.no

General Systems S.R.L. (Romania)

Sos. Bucuresti-Ploiesti Nr. 135. Bucharest 1 Romania

Tel: +40 21 303 3138 Fax: +40 21303 3150 Website: http://romania.oki.com

Var vänlig kontakta din Återförsäljare i första hand, för konsultation. I andra hand kontakta

Oki Systems (Sweden) AB

Borgafjordsgatan 7 Box 1191 164 26 Kista

Tel. +46 (0) 8 634 37 00 e-mail: info@oki.se för allmänna frågor om Oki produkter

support@oki.se för teknisk support gällandes Oki produkter

Vardagar: 08.30 - 12.00,

13.00 - 16.00 Website: www.oki.se

Oki Systems (Schweiz)

Baslerstrasse 15 CH-4310 Rheinfelden

Support deutsch +41 61 827 94 81 Support français +41 61 827 94 82 Support italiano +41 061 827 9473 Tel: +41 61 827 9494 Website: www.oki.ch

Oki contact details > 85

OKI B411d, B411dn, B431d, B431dn User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

MAC OS X

Numerics