Nuance VISUAL EXPLORER FOR WINDOWS User Manual

Visioneer® Visual Explorer

User’s Guide

FOR WINDOWS

COPYRIGHT INFORMATION

Visioneer® Visual Explorer 1.0 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
AnyPort, AutoFix, AutoLaunch, Visioneer® FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix,

PaperPort Links, PaperPort mx, PaperPort OneTouch, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100,
PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, Visioneer Pro OCR 100, and
Visioneer are trademarks of Visioneer, Inc. PaperPort, Visioneer® Visual Explorer, and the Visioneer logo are registered trademarks of Visioneer, Inc.

Powered by dtSearch; www.dtsearch.com. Portions of this product were created using LEADTOOLS © 1991–1998, LEAD Technologies, Inc. All rights
reserved. Microsoft is a U.S. registered trademark of Microsoft Corporation. OutsideIn® Viewer Technology © 1992–1997 Inso Corporation. All rights
reserved. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of Xerox Corporation. ZyINDEX is a r egistered trademark of
ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990–1998, ZyLAB International, Inc. All Rights Reserved. All other products
mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer , I nc. The software described is furnished under
a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. I t is against the law to copy the software on
any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any
purpose other than the licensee’s personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc.

Part Number: 06-0007-000

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software
Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer
is solely responsible for complying with all such laws and regulations.

Visioneer’s Limited Product Warranty

If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option,
replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month
period after the date of your original purchase of the product.

THIS IS VISIONEER’S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER
REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT,
EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT’S
SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE,

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the
express requirements of applicable law.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with

FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in
interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer
could void the user’s authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.

TABLE OF CONTENTS

Chapter 1: Welcome to the Visual Explorer Software

View items in a variety of ways . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Capture Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Organize all your items in folders . . . . . . . . . . . . . . . . . . . . . . . . 3

Combine items into stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Add notes, highlight areas, and mark up a page . . . . . . . . . . . . . . 6

Link to other applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Fax it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

E-mail it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Use SimpleSearch to find an item . . . . . . . . . . . . . . . . . . . . . . . . 8

Import items from other applications . . . . . . . . . . . . . . . . . . . . . 9

Export items in other formats . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Use right mouse button shortcuts . . . . . . . . . . . . . . . . . . . . . . . . 9

Visit Visioneer’s Web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Chapter 2: Viewing Items

Viewing items in Desktop View . . . . . . . . . . . . . . . . . . . . . . . . 12

Using Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the Command Bar in Desktop View . . . . . . . . . . . . . 14

Viewing items in Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Using the Command Bar in Page View . . . . . . . . . . . . . . . . 18

Zooming in or out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Changing between Desktop View and Page View . . . . . . . . . . . 20

Viewing items by using the application that created them . . . . . 21

Setting the Double-Click Action preference . . . . . . . . . . . . . . . 21

Quitting Desktop View or Page View . . . . . . . . . . . . . . . . . . . . 22

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

. . . . . . . . . . 1

Chapter 3: Filing Items

Visual Explorer’s filing system . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Displaying folders and items . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Adding and removing folders from Folder View . . . . . . . . . . . . 27

Adding a folder to Folder View . . . . . . . . . . . . . . . . . . . . . . 27

Removing folders from Folder View . . . . . . . . . . . . . . . . . . 29

Arranging folders in Folder View . . . . . . . . . . . . . . . . . . . . 29

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

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Working with folders and items . . . . . . . . . . . . . . . . . . . . . . . . 30

Dragging and dropping items into folders . . . . . . . . . . . . . . 31

Filing items in multiple locations . . . . . . . . . . . . . . . . . . . . 32

Duplicating items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Creating new folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Giving folders new titles . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Dragging and dropping folders into folders . . . . . . . . . . . . . 36

Creating new items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Using Windows Explorer to manage items . . . . . . . . . . . . . . . . 37

Using SimpleSearch to find an item . . . . . . . . . . . . . . . . . . . . . 39

Chapter 4: Stacking PaperPort Items

. . . . . . . . . . . . . . . . . . . . . . 41

Combining items into stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using drag and drop to create stacks . . . . . . . . . . . . . . . . . . 42

Selecting and deselecting items . . . . . . . . . . . . . . . . . . . . . . 44

Giving titles to items and stacks . . . . . . . . . . . . . . . . . . . . . . . . 44

Moving between stacked pages . . . . . . . . . . . . . . . . . . . . . . . . . 47

Unstacking items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Tiling items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Chapter 5: Capturing Web Pages

. . . . . . . . . . . . . . . . . . . . . . . . . 53

Using a supported browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Capturing Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Updating captured Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Viewing captured Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Searching Web pages using SimpleSearch . . . . . . . . . . . . . . . . . 58

Chapter 6: Using Links

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

The basic steps for using links . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting a link’s preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Managing the Link Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Changing how links appear on the Link Bar . . . . . . . . . . . . 62

Showing and hiding the Link Bar . . . . . . . . . . . . . . . . . . . . 63

Removing a link from the Link Bar . . . . . . . . . . . . . . . . . . . 64

Reordering links on the Link Bar . . . . . . . . . . . . . . . . . . . . 64

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v

Chapter 7: Sending a Fax or E-Mail Message

. . . . . . . . . . . . . . . . 65

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Sending an item as a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Sending an item with an e-mail message . . . . . . . . . . . . . . . . . . 69

Sending a self-viewing file using an e-mail link . . . . . . . . . . . . . 71

Chapter 8: Annotating a Page

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using the annotation tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Eraser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Displaying and hiding annotations . . . . . . . . . . . . . . . . . . . . . . 86

Chapter 9: Importing, Exporting, and Printing

. . . . . . . . . . . . . . 89

Importing files created in other applications . . . . . . . . . . . . . . . 90

Exporting PaperPort items . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Exporting with compression . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Opening an item in Page View . . . . . . . . . . . . . . . . . . . . . . . . . 96

Saving an item in a different format . . . . . . . . . . . . . . . . . . . . . 96

Printing items to the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Printing from other applications . . . . . . . . . . . . . . . . . . . . . . . . 98

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CHAPTER 1

Welcome to the Visual Explorer Software

Welcome to the Visual Explorer software. This guide explains how to
use the main features of your software. In addition to this guide, you
can get more information from a variety of sources:

Web.

Visit Visioneer’s Web site at www.visioneer.com where you can
find Technical Notes, Frequently Asked Questions (FAQs), software
updates, and more. For a quick way to access information on the
Web site, use the Internet menu.

Getting Started Guide.

started using Visual Explorer.

CD.

Access the CD, your source for installing additional software that
works with the Visioneer software and for viewing the online
documentation.

Help.

Get help fast. Everything you want to know about Visual
Explorer—how-to procedures, dialog box reference, and
troubleshooting advice.

For a quick overview of Visual Explorer features, see the rest of this
chapter.

Review this printed guide to quickly get

1

2

C

HAPTER

1: W

ELCOME TO THE VISUAL EXPLORER SOFTWARE

IEW ITEMS IN A VARIETY OF WAYS

V

Visual Explorer provides several ways to view items:
displays a

thumbnail

, a small graphic that represents each item in a

Desktop View

folder . The thumbnails r epr esent PaperPort items (P aperPort MAX files)
—the format in which Visual E xplor er sav es items. The thumbnails also
represent non-PaperPort items—items created using another
application, such as Microsoft Word. Both types of items appear; no
extra steps are necessary to see non-PaperPort items.

Page View

displays
a close-up of a single page. You can view both PaperPort items and non­PaperPort items in Page View. Desktop View and Page View are separate
applications that you can run independently or at the same time. You
can also display a non-PaperPort item in the application that created it.

Desktop View displays
items as thumbnails.

Page View displays each
item as a full page.

Capture the visible
portion of a Web page
or the entire page.

C

APTURE WEB PAGES

APTURE WEB PAGES

C

With Web Capture, you can easily add Web pages as PaperPort items
directly to Desktop View and update the captured page the next time
you connect to the Internet. You have the option of capturing only the
visible portion of a page, or an entire page.

O

RGANIZE ALL YOUR ITEMS IN FOLDERS

Desktop View provides an easy-to-use filing system for organizing your
items. The filing system consists of folders and items that you select to
view . A folder can be located any wher e on y our computer or on a device
attached to your computer, such as an external drive or Zip disk. (You
cannot view items on a network.) An item can be a PaperPort item or
non-PaperPort item. You decide which folders to show in Folder View.

3

Folders are arranged in a “tree” structure in Folder View. You use

•

Folder View to select folders and view their items in Desktop View.

•

You can simply drag and drop an item onto a folder. When the folder
is highlighted, release the mouse button and the item is stored in that
folder .

•

Folders can be “nested”—that is, stored in other folders.

4

C

HAPTER

Folder View.

A folder added to
Folder View.

Items in the selected
folder appear on the
Desktop.

1: W

ELCOME TO THE VISUAL EXPLORER SOFTWARE

•

When you double-click a folder, its items (both PaperPort (MAX)
files and other files) appear on the Desktop.

You can also use Windows Explorer to manage the folders and items

•

shown in Desktop View.

A single page

A stack

C

OMBINE ITEMS INTO STACKS

OMBINE ITEMS INTO STACKS

C

Many items that you place on the Desktop will probably be more than
one page. You can combine individual PaperPort items into a multipage
item, called a

stack

.

5

6

C

Circle information
with the Freehand tool.

Use the Highlighter
tool to highlight
an area.

Draw the reader’s
attention by adding
arrows.

HAPTER

1: W

ELCOME TO THE VISUAL EXPLORER SOFTWARE

DD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE

A

With the annotation tools in Page View, you can add a note, highlight
text, draw lines or arrows, circle information, or paste a picture or
graphic from another application into a PaperPort item. The following
figure shows an example of how you can use the tools.

Use the Note tool to add
notes to a page.

Fax link icon.

LINK TO OTHER APPLICATIONS

Visual Explorer automatically recognizes other supported applications
on your computer and creates a “working link” to them. The Link Bar at
the bottom of Desktop View shows icons of linked applications. To use
a link, drag an item onto one of the icons to start the application
represented by the icon. A typical use of the Link Bar is to select an item
and then fax it.

FAX IT 7

FAX IT

If your computer has a fax modem and fax software, you can use the fax
link to quickly send an item as a fax. The fax link is represented by a fax
link icon on the Link Bar at the bottom of Desktop View.

Send an item by dragging and dropping it onto a link icon. This
example shows dragging and dropping an item onto the fax link icon.

When the fax link icon is highlighted, release the mouse button. Your
fax application starts and you can send the item as a fax.

The e-mail link icon for
Lotus cc:Mail.

E-MAIL IT

If you can send e-mail from y our computer, you can send any item as an
e-mail attachment, including pages, graphics, and photos. You can use
either the e-mail link icon or a convenient Send command to attach an
item to an e-mail message.

8 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE

USE SIMPLESEARCH TO FIND AN ITEM

Visual Explorer has a wide range of options for finding items.
In addition to the standard methods of searching for items by name,
date, or keywords, a powerful feature named SimpleSearch can find
items based on the textual content.

For example, if you only remember that the item included the word
“California” or the phrase “California coastal tours,” SimpleSearch can
find the item containing that word or phrase for you. SimpleSearch
finds items this way because it actually indexes all of your items (both
PaperPort and non-PaperPort items) that are included in Folder View
and remembers the textual content. You simply enter a word or phrase,
and SimpleSearch finds the items that have it.

IMPORT ITEMS FROM OTHER APPLICATIONS 9

IMPORT ITEMS FROM OTHER APPLICATIONS

You can bring items into Desktop view in a variety of ways and convert
them to PaperPort (MAX) files in several different ways:

• Print to Desktop View from another application, such as Microsoft

Excel.

• Import files saved in other file formats, such as Windows Bitmap

(BMP) or Tag Image File Format (TIFF).

• Duplicate an item as a PaperPort item.

• Capture a Web page.

EXPORT ITEMS IN OTHER FORMATS

You can export or save PaperPort items in several popular file formats,
such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file
for an Internet Web site, export it as a JPEG file. Web pages often use
JPEG files for displaying images.

USE RIGHT MOUSE BUTTON SHORTCUTS

Many of the tools, buttons, and icons in Visual Explorer have right
mouse button shortcuts. For example, select an item in Desktop View
and click the right mouse button to display a menu for the item.
You can choose commands from that menu instead of the menus in the
menu bar.

10 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE

The following sample shows the shortcut menu for a single item
in Desktop View. Other shortcut menus appear when you click the
right mouse button in Desktop View instead of on an item, and when
you’re viewing an item in Page View.

VISIT VISIONEER’S WEB SITE

You can use the Visual Explorer softwar e to connect to differ ent ar eas on
Visioneer’s Web site (www .visioneer.com) on the Internet. The software
starts your Internet browser software and displays the selected area on
Visioneer’s Web site. (If you do not have a direct Internet connection,
you might have to connect to your I nternet pr o vider befor e choosing an
Internet menu command.)

CHAPTER 2

Viewing Items

Visual Explorer provides several ways to view items: Desktop View
displays a thumbnail, a small graphic that represents each item in a
selected folder. The thumbnails represent PaperPort items (PaperPort
MAX files)—the format in which Visual Explorer saves items.
The thumbnails also represent non-PaperPort items—items created
using another application, such as Microsoft Word.

Page View displays a close-up of a single page. You can view both
PaperPort items and non-PaperPort items in Page View. Desktop View
and Page V iew ar e separate applications that you can run independently
or at the same time.

You can also start and use other applications directly from Desktop
View to view non-PaperPort items created in those applications.

This chapter tells you about:

• Viewing items in Desktop View

• Viewing items in Page View

• Viewing items by using the application that created them

• Changing between Desktop View and Page View

• Setting the Double-Click Action preference

• Quitting Desktop View or Page View

11

12 CHAPTER 2: VIEWING ITEMS

VIEWING ITEMS IN DESKTOP VIEW

Desktop View shows thumbnails of items and stacks of items.
When you first start Desktop View, the items in the default folder
appear. You can select a different folder to see its items.

To view items in Desktop View:

• Double-click the Visual Explorer icon on the Windows desktop.

or

• In Page View, click the Desktop button.

The Command Bar has
shortcuts for choosing
menu commands, such
as changing views.

Use Folder View to
navigate between
different folders and to
file and organize items.

Stacks are PaperPort
items that have been
combined. Stack titles
appear in bold type
above the page titles.

The status bar shows
information about
the selected item,
link, or button.

Thumbnail of non-PaperPort
item (for example, a Word file).

The Link Bar has icons that represent other applications and functions that
work with Visual Explorer. The icons vary, depending on the applications
installed on your computer.

Web Capture
item.

Thumbnail of
a PaperPort item.

VIEWING ITEMS IN DESKTOP VIEW 13

Tip: By default, the Desktop background is gray. If you prefer to use
your system default background color, deselect the gray option in the
Desktop Preferences. To display the preferences, choose Preferences
from the Edit menu, and then click the Desktop tab.

USING DESKTOP VIEW

Desktop View contains many features that help you to easily navigate
between folders and display items to perform a variety of actions.

Command Bar. The buttons on the Command Bar are shortcuts for

commands on the menus. For example, clicking the Find button is the
same as choosing Find from the Search menu. The Command Bar
appears in both Desktop View and Page View, but most of the buttons
are different.

Folder View. The Folder V iew is the left pane sho wn in Desktop View.

It contains the default folder (Visioneer Documents, unless you chose a
different folder at installation) and any other folders that you add to it.
The folders that you add to Folder View can be located anywhere on
your computer or located on any device connected to your computer,
such as folders on an external hard drive, Zip drive, or CD. After you
add a folder to Folder View, you can see all of its subfolders and items
(both PaperPort and non-PaperPort) in Desktop View. You can also
work with the folders and items, such as moving, copying, and
renaming items in Desktop View. For more information about using
Folder View to manage your items, see Chapter 3, “Filing Items.”

Thumbnails of PaperPort items. PaperPort thumbnails are small

representations of PaperPort items so that you can see the items at a
glance. To see an item at full size, use Page View.

Thumbnails of non-PaperPort items. If an item is a non-PaperPort

item, such as a Microsoft Word or Microsoft Excel file, the item also
appears as a thumbnail. In addition, a small icon representing the
application that was used to create the item appears at the corner of the
thumbnail.

14 CHAPTER 2: VIEWING ITEMS

A stack. After placing multiple pages in Desktop View, you can

combine the thumbnails of those pages into a stack. For example, if you
import a 10-page report, 10 individual pages appear on the PaperPort
Desktop. By combining the pages into a stack, you can work with the
report as a single item. Stack titles appear in bold type above the page
titles. You cannot stack non-PaperPort items; however, you can change
non-PaperPort items into a PaperPort items and then stack them
together . (For more information, see Chapter 9, “Importing, Exporting,

and Printing.”)

Link Bar. The icons on the Link Bar represent other applications and

functions that work with PaperPort. The icons include links for sending
an item as a fax or an e-mail attachment. The icons that appear depend
on the applications installed on your computer. Use the scroll arr o ws on
the Link Bar to see the other icons.

Status Bar. The Status Bar shows information about the selected

items, the links, or the buttons on the Command Bar.

USING THE COMMAND BAR IN DESKTOP VIEW

To use a button on the Command Bar, click it. If a button does not
apply to a selected item, the button will be gray, and clicking it will not
have any effect.

Page. Change from Desktop View to Page View. To use this button,

you must first select an item.

Copy. Copy an item shown in Desktop View.
Paste. Paste an item into the currently selected folder in Desktop View.
Find. Find an item in Desktop View.
Duplicate. Make a copy of the selected items.
Stack. Combine selected items into one stack.

VIEWING ITEMS IN PAGE VIEW 15

Unstack. Unstack the pages of the selected stack. Click the arrow next

to the button to see different options for unstacking items, such as
unstacking all pages or unstacking only the current page in a stack.

Arrange. Arrange the items on the Desktop. Click the arrow next to

the button to see different options for arranging items, such as by
position, name, date, size, or type.

Tip: Right-Click the Unstack and Arrange button to select default
preferences.

Explorer. Change to Windows Explorer. You can drag and drop items

between Desktop View and a Windows Explorer folder or location.

Note: Two other buttons might appear on the Command Bar.
The Twain button appears if you have a TWAIN device, such as
flatbed connected to your computer. The other button that can
appear on the Command Bar is labeled OLE R eturn. It appears when
you are using Windows Object Linking and Embedding (OLE).

VIEWING ITEMS IN PAGE VIEW

Page View displays a close-up view of one page so that it is readable on
the screen. In Page View, you can view PaperPort items and non­PaperPort items. With PaperPort items and the annotation tools, you
can add comments, highlight or circle information, or add a picture to a
page. Any changes you make in Page View are automatically saved when
you close Page View or view a different item in Page View.

16 CHAPTER 2: VIEWING ITEMS

To view a PaperPort item in Page View:

• In Desktop View, double-click the item that you want to see in Page

View, such as the following letter.

or

• Click an item in Desktop View, and then click the Page button.

Tip: You can also double-click a PaperPort item in Windows
Explorer to view it in Page View.

Note: If you start Page View from Desktop View, Page V iew r eplaces
the Desktop View windo w. If you prefer, you can open Page View in a
separate window. To set this option, select Launch Page View in a
Separate Window, in the Desktop preference.

To view a non-PaperPort item in Page View:

• In Desktop View, Shift-double-click a non-PaperPort item, or click

the non-PaperPort item, and then click the Page icon on the
Command Bar.

Command Bar

Annotation toolbar

VIEWING ITEMS IN PAGE VIEW 17

Note: If you double-click a non-PaperPort item, it appears in the
application used to create it. For more information about viewing a
non-PaperPort item in its application, see “Viewing items by using the

application that created them.” For information about changing the

preference that controls the double-click action, see “Setting the

Double-Click Action preference.”

tatus bar

-

Note: T o open multiple Page View windows at the same time, choose
the preference, Open New Viewer for Each Document in Page View.
To display Page View preferences, choose Preferences from the Edit
menu.

18 CHAPTER 2: VIEWING ITEMS

USING PAGE VIEW

Page View provides many useful features for viewing an item.

Command Bar. The buttons on the Command Bar are shortcuts for

commands on the menus. Notice that most of the buttons in the Page
View Command Bar are different from those in Desktop View.

Annotation toolbar. These tools are for adding notes to a page,

highlighting areas on it, cutting and pasting sections, drawing on the
page, adding a picture to the page, and so forth. See Chapter 8,

“Annotating a Page,” for examples of annotations and how to use the

tools.

Status bar. The status bar shows information about the page being

displayed.

USING THE COMMAND BAR IN PAGE VIEW

The buttons on the Command Bar help you view a page. For example,
you can view different pages, zoom in and zoom out, and enhance an
image.

Desktop. Change from Page View to Desktop View.
Copy. Copy an item.
Paste. Paste a copied item.
<< Item. Displays the previous item that is on the Desktop.
Item >>. Displays the next item that is on the Desktop.
<< Page. Displays the previous page in a stack.
Page >>. Displays the next page in a stack.
Zoom Out. Reduces the size of the page in Page View.
Actual Size. Returns the page to its original (100%) size.

VIEWING ITEMS IN PAGE VIEW 19

Zoom In. Magnifies the size of the page in Page View.
WWW. Connects to the Internet Web page shown in Page View.

Note: Several other buttons might appear on the Command Bar.

The Twain button appears only if you have a TWAIN device
connected to your computer. The OLE Return button appears when
you are using Windows Object Linking and Embedding (OLE).

In addition to the Command Bar, you can use the keyboard to move
between pages in a stack or to the top or bottom of a page, as described
in the following table.

Key Action

Page Down Scrolls down several lines through the

document each time you press the key.
If you press the key at the end of a page in a
stack, the next page appears.

Page Up Scrolls up several lines through the

document each time you press the key.

Cursor Down Scrolls down one line at a time through the

document each time you press the key.

Cursor Up Scrolls up one line at a time through the

document each time you press the key.
If you press the key at the beginning of a
page in a stack, the previous page appears.

Home Positions the cursor at the upper left corner

of the current page.

End P ositions the cursor at the lo wer right corner

of the current page.

20 CHAPTER 2: VIEWING ITEMS

ZOOMING IN OR OUT

In Page View, you can zoom in to display the details of a page, or zoom
out to make the page smaller on the screen.

To zoom in or out on a page:

1. Display the page in Page View.

2. To zoom in, either choose Zoom In from the View menu, click the

3. To zoom out, either choose Zoom Out from the View menu, click

4. To display the page at its actual size (100%), choose Actual Size

CHANGING BETWEEN DESKTOP VIEW AND PAGE VIEW

Zoom In button, or press the plus (+) key on the numeric keypad.

the Zoom Out button, or press the minus (-) key on the numeric
key pad.

from the View menu or click the Actual Size button.

After starting Desktop View and Page View, you can use the Windows
taskbar or the Page and Desktop icons to quickly change between the
two views.

To change between Desktop View and Page View:

1. In Desktop View, select the item you want.

2. Click the Page button.

3. To return to Desktop View, click the Desktop button.
or

• Click the Visioneer Visual Explorer button (Desktop View) or the

button representing the opened item (Page View) on the Windows
taskbar.

VIEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM 21

VIEWING ITEMS BY USING THE APPLICATION THAT

CREATED THEM

From Desktop View you can start a non-PaperPort item’s application
and use it to view the item.

To view a non-PaperPort item in its application:

• In Desktop View, double-click a non-PaperPort item.

The application that created the item starts and the item appears.
If you want, you can change the Double-Click Action preference so

that the item appears in Page View when you double-click it.
For more information, see the next section.

SETTING THE DOUBLE-CLICK ACTION PREFERENCE

Desktop View shows both PaperPort items and non-PaperPort items.
By default, when you double-click a non-PaperPort item in Desktop
View, it appears in the application used to create it. For example,
a thumbnail of an item with a small Microsoft Word icon in the lower
left corner would open in Word. If you prefer, you can change the
Double-Click Action preference so that a non-PaperPort item opens in
Page V iew.

Tip: To override the preference setting, Shift-double-click an item.

To set the Double-Click Action preference:

1. From the Edit menu, choose Preference. The Visual Explorer

Preference dialog box appears.

2. Click the Desktop tab. The Desktop preferences appear.

22 CHAPTER 2: VIEWING ITEMS

Double-Click Action
preferences

3. To open and display the item in its application, select Launch

4. Click OK.

Native Application as the Default Double-Click Action.
To open the and display the item in Page View, select Launch Page

View as the Default Double-Click Action.

QUITTING DESKTOP VIEW OR PAGE VIEW

Quit Desktop View or Page View in the same way that you exit from
other Windows applications.

To quit:

• From the File menu, choose Exit.

CHAPTER 3

Filing Items

In Desktop View, you can easily file and manage items. This chapter
tells you about:

• Visual Explorer’s filing system

• Displaying folders and items

• Adding and removing folders from Folder View

• Working with folders and items

• Using Windows Explorer to manage items

• Using SimpleSearch to find an item

VISUAL EXPLORER’S FILING SYSTEM

An efficient way to file and manage items is to use Desktop View.
This view includes Folder V iew (showing folders that you have added to
Folder View) and the Desktop (showing items contained in a selected
folder).

23

24 CHAPTER 3: FILING ITEMS

T
w

V

Folder View.

his icon identifies

the folder as one that

as added to Folder
iew.

Items in a selected
folder appear on the
Desktop.

A non-PaperPort item.

DISPLAYING FOLDERS AND ITEMS

A PaperPort item.

When you start Visual Explorer, the Visioneer Documents folder (or
the one that you chose when you installed Visual Explorer) is selected
in Folder View and the items it contains appear on the Desktop. Its
subfolders appear below the folder in Folder View. Visual Explorer
comes with a set of predefined folders, but you can delete and move the
folders, and change the color and titles if you want.

You decide which additional folders to add to Folder View . A folder can
be located anywhere on your computer, or located on a device attached
to your computer, such as an Iomega Zip disk. An added folder is
identified with an icon, as shown in the previous figure.

After you add a folder to Folder View, you can see all of its subfolders
and its items in Desktop V iew. Items can include P aperP ort items (MAX
files) as well as non-PaperPort items (files that were created using other
applications, such as Word). For more information about adding
folders, see “Adding a folder to Folder View,” later in this chapter.