Lexmark X9350 User Guide

9300 Series All-In-One

User's Guide

September 2006 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners.

740 West New Circle Road Lexington, Kentucky 40550

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of

some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTIONS

Do not place or use this product near water or wet locations. Do not set up or use this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. If a telephone is connected to this product, do not use the telephone to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS.

Operating system notice

All features and functions are operating system-dependent. For complete descriptions:

• Windows users—See the User's Guide.

• Macintosh users—If your product supports Macintosh, see the Mac Help installed with the printer software.

Finding information about the printer...........................................................................11

Setting up the printer......................................................................................................14

Checking the box contents....................................................................................................................14

Installing another language control panel..............................................................................................15

Adjusting the display for easy viewing...................................................................................................16

Installing the optional Tray 2..................................................................................................................16

Getting the printer ready to fax..............................................................................................................18

Choosing a fax connection..............................................................................................................................18

Setting the printer to fax from the computer using the Productivity Suite .......................................................18

Setting the printer to use the Fax feature without a computer ........................................................................19

Using an RJ11 adapter ...................................................................................................................................19

Connecting directly to a telephone wall jack ...................................................................................................22

Connecting directly to a telephone wall jack in Germany................................................................................22

Connecting to a telephone ..............................................................................................................................23

Connecting to an answering machine.............................................................................................................24

Connecting to a computer with a modem........................................................................................................26

Networking the printer....................................................................................................28

Installing network printers......................................................................................................................28

Networking the printer.....................................................................................................................................28

Installing the printer on a network ...................................................................................................................28

Installing the printer on additional network computers....................................................................................28

Using a wireless network connection..............................................................................................................28

Using an Ethernet connection.........................................................................................................................29

Shared printing................................................................................................................................................29

Tips for installing a network printer........................................................................................................30

Assigning an IP address .................................................................................................................................30

Finding your MAC address..............................................................................................................................31

Finding a printer/print server located on remote subnets................................................................................31

Wireless troubleshooting.......................................................................................................................31

Network key is invalid......................................................................................................................................31

Printer is unable to join the network................................................................................................................31

Printer is configured correctly, but cannot be found on the network ...............................................................31

Network printer does not print.........................................................................................................................32

Ethernet troubleshooting.......................................................................................................................32

The printer to be configured does not appear in the list of printers found on your network ............................32

Cannot print to the network printer..................................................................................................................32

Learning about the printer..............................................................................................33

Understanding the parts of the printer...................................................................................................33

Using the control panel buttons and menus................................................................37

Using the control panel..........................................................................................................................37

Navigating the control panel menus......................................................................................................41

Using Copy and the Copy Mode menu..................................................................................................43

Using Photo and the Photo Card Mode menu.......................................................................................45

Using the Print Files menu....................................................................................................................48

Using Fax and the Fax Mode menu......................................................................................................50

Using Scan and the Scan Mode menu..................................................................................................51

Using the Setup menu...........................................................................................................................52

Using the Setup menu and submenus............................................................................................................52

Using the Paper Handling submenu ...............................................................................................................54

Using the Change Printer Default Settings submenu......................................................................................54

Using the Change Copy Default Settings submenu........................................................................................55

Using the Change Photo Default Settings submenu.......................................................................................55

Using the Change Print File Default Settings submenu..................................................................................56

Using the Change Fax Default Settings submenu ..........................................................................................56

Using the Change Scan Default Settings submenu........................................................................................59

Using the Change Bluetooth Default Settings submenu.................................................................................59

Using the Change PictBridge Default Settings submenu................................................................................59

Printing the Print Settings List.........................................................................................................................60

Using the Network Setup submenu.................................................................................................................60

Using the Maintenance menu................................................................................................................62

Learning about the software..........................................................................................64

Using the printer software......................................................................................................................64

Using the Productivity Suite...................................................................................................................64

Using the All-In-One Center..................................................................................................................65

Opening the All-In-One Center........................................................................................................................65

Using the Scanning & Copying tab .................................................................................................................66

Using the Saved Images tab...........................................................................................................................67

Using the Maintain/Troubleshoot link..............................................................................................................67

Using the Solution Center......................................................................................................................67

Using Printing Preferences....................................................................................................................69

Opening Printing Preferences.........................................................................................................................69

Using the Printing Preferences tabs................................................................................................................69

Using the Photo Editor...........................................................................................................................70

Using the Toolbar..................................................................................................................................71

Using Fast Pics......................................................................................................................................72

Using the Fax Solutions Software.........................................................................................................72

Loading paper and original documents........................................................................74

Loading paper in Tray 1.........................................................................................................................74

Loading envelopes or 10 x 15 cm (4 x 6 in.) photo paper in Tray 1......................................................76

Loading various paper types in Tray 1..................................................................................................78

Using the small media feeder................................................................................................................81

Loading the optional Tray 2...................................................................................................................82

Loading original documents into the Automatic Document Feeder.......................................................85

Loading original documents on the scanner glass................................................................................86

Understanding and using tray linking....................................................................................................87

Printing.............................................................................................................................89

Printing a document...............................................................................................................................89

Printing multiple copies of a document..................................................................................................89

Printing a Web page..............................................................................................................................90

Printing photos or images from a Web page.........................................................................................90

Printing files from a memory card or flash drive....................................................................................91

Printing collated copies..........................................................................................................................91

Printing the last page first (reverse page order)....................................................................................92

Printing multiple pages on one sheet....................................................................................................92

Printing transparencies..........................................................................................................................93

Printing envelopes.................................................................................................................................93

Printing cards.........................................................................................................................................94

Printing a banner...................................................................................................................................94

Printing on both sides of the paper (duplexing).....................................................................................95

Canceling a print job..............................................................................................................................96

Working with photos.......................................................................................................98

Retrieving and managing photos...........................................................................................................98

Inserting a memory card .................................................................................................................................98

Inserting a flash drive......................................................................................................................................99

Transferring photos from a memory device to a computer using Fast Pics..................................................100

Transferring photos from a memory device to the computer using the control panel ...................................100

Printing photos using the control panel...............................................................................................101

Viewing or printing photos.............................................................................................................................101

Editing a photo before printing ......................................................................................................................102

Viewing a slideshow on the control panel display.........................................................................................103

Printing all photos..........................................................................................................................................103

Printing photos from a digital camera using DPOF.......................................................................................103

Using a PictBridge-enabled digital camera to control printing photos...........................................................104

Printing photos using the computer.....................................................................................................105

Printing photos stored on a memory device using Fast Pics ........................................................................105

Printing photos stored on the computer using the Productivity Suite............................................................106

Creating and printing a scrapbook or album page ........................................................................................107

Adding text captions to a photo page............................................................................................................107

Printing photos using color effects ................................................................................................................108

Using Bluetooth technology.........................................................................................110

Inserting a Bluetooth adapter..............................................................................................................110

Setting the Bluetooth mode.................................................................................................................110

Printing using Bluetooth.......................................................................................................................111

Copying..........................................................................................................................113

Making a copy.....................................................................................................................................113

Copying photos....................................................................................................................................115

Copying on both sides of the paper (duplexing)..................................................................................115

Collating copies...................................................................................................................................116

Repeating an image on one page.......................................................................................................117

Enlarging or reducing an image...........................................................................................................117

Making a copy lighter or darker...........................................................................................................118

Adjusting copy quality..........................................................................................................................118

Canceling a copy job...........................................................................................................................118

Scanning........................................................................................................................119

Scanning a document..........................................................................................................................119

Customizing scan settings using the computer...................................................................................120

Scanning documents or images for e-mailing.....................................................................................121

Scanning text for editing......................................................................................................................121

Scanning images for editing................................................................................................................122

Scanning clear images from magazines or newspapers.....................................................................122

Scanning to a computer over a network..............................................................................................122

Canceling a scan job...........................................................................................................................123

Faxing.............................................................................................................................125

Sending a fax.......................................................................................................................................125

Entering a fax number...................................................................................................................................125

Sending a fax using the control panel...........................................................................................................127

Sending a fax using the computer.................................................................................................................128

Sending a broadcast fax at a scheduled time ...............................................................................................128

Sending a fax while listening to a call (On Hook Dial)...................................................................................129

Receiving a fax....................................................................................................................................130

Receiving a fax automatically........................................................................................................................130

Receiving a fax with an answering machine .................................................................................................130

Receiving a fax manually ..............................................................................................................................130

Using Caller ID..............................................................................................................................................131

Forwarding faxes.................................................................................................................................131

Setting Auto Answer to On..................................................................................................................132

Printing fax activity reports..................................................................................................................132

Setting up Speed Dial numbers...........................................................................................................132

Using the Phone Book.........................................................................................................................133

Customizing dial settings.....................................................................................................................134

Setting up a dialing prefix..............................................................................................................................134

Setting the distinctive ring .............................................................................................................................135

Setting the number of rings before receiving a fax automatically..................................................................135

Setting up to fax while behind a PBX............................................................................................................136

Customizing fax settings......................................................................................................................136

Customizing settings using the Fax Setup Utility ..........................................................................................136

Setting up a fax footer...................................................................................................................................138

Creating a fax cover page using the control panel........................................................................................138

Creating a fax cover page using the Productivity Suite.................................................................................139

Blocking unwanted changes to fax settings ..................................................................................................139

Blocking junk faxes .......................................................................................................................................140

Maintaining the printer..................................................................................................142

Changing print cartridges....................................................................................................................142

Removing a used print cartridge ...................................................................................................................142

Installing print cartridges ...............................................................................................................................142

Achieving better print quality...............................................................................................................144

Improving print quality...................................................................................................................................144

Aligning print cartridges.................................................................................................................................144

Cleaning the print cartridge nozzles..............................................................................................................145

Wiping the print cartridge nozzles and contacts............................................................................................145

Preserving the print cartridges.............................................................................................................146

Cleaning the scanner glass.................................................................................................................147

Ordering supplies................................................................................................................................147

Removing the printer from the Tray 2 base.........................................................................................147

Using genuine Lexmark print cartridges..............................................................................................148

Refilling a print cartridge......................................................................................................................148

Recycling Lexmark products...............................................................................................................148

Troubleshooting............................................................................................................149

Setup troubleshooting..........................................................................................................................149

Incorrect language appears on the display ...................................................................................................149

Setting the date and time ..............................................................................................................................150

Power button is not lit....................................................................................................................................151

Software does not install...............................................................................................................................151

Page does not print.......................................................................................................................................152

Printer does not recognize optional Tray 2 ...................................................................................................153

Duplex unit does not operate correctly..........................................................................................................153

Cannot print from digital camera using PictBridge........................................................................................153

Print troubleshooting............................................................................................................................153

Improving print quality...................................................................................................................................154

Poor text and graphic quality.........................................................................................................................155

Poor quality at the edges of the page ...........................................................................................................156

Print speed is slow ........................................................................................................................................156

Partial document or photo prints ...................................................................................................................156

Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera.........................157

Cannot print from a flash drive......................................................................................................................157

Cannot print from a Bluetooth-enabled device..............................................................................................158

Copy troubleshooting...........................................................................................................................158

Copier does not respond...............................................................................................................................159

Scanner unit does not close..........................................................................................................................159

Poor copy quality...........................................................................................................................................159

Partial document or photo copies..................................................................................................................160

Scan troubleshooting...........................................................................................................................160

Scanner does not respond............................................................................................................................160

Scan was not successful...............................................................................................................................160

Scanning takes too long or freezes the computer.........................................................................................161

Poor scanned image quality..........................................................................................................................161

Partial document or photo scans...................................................................................................................161

Cannot scan to an application.......................................................................................................................161

Cannot scan to a computer over a network ..................................................................................................162

Fax troubleshooting.............................................................................................................................162

Cannot send or receive a fax ........................................................................................................................162

Can send but not receive faxes.....................................................................................................................163

Can receive but not send faxes.....................................................................................................................164

Printer receives a blank fax...........................................................................................................................165

Received fax has poor print quality...............................................................................................................165

Caller ID information is not displayed............................................................................................................166

Jams and misfeeds troubleshooting....................................................................................................166

Paper jam in the printer.................................................................................................................................166

Paper jam in the Automatic Document Feeder (ADF)...................................................................................167

Paper jam in the duplex unit..........................................................................................................................168

Paper jam in Tray 1 or optional Tray 2..........................................................................................................169

Paper jam in the small media feeder.............................................................................................................170

Paper or specialty media misfeeds ...............................................................................................................172

Printer does not feed paper, envelopes, or specialty media .........................................................................173

Banner paper jams........................................................................................................................................173

Memory card troubleshooting..............................................................................................................174

Memory card cannot be inserted...................................................................................................................174

Nothing happens when memory card is inserted..........................................................................................174

Error messages...................................................................................................................................175

General error messages ...............................................................................................................................175

Error messages related to loading paper and original documents................................................................175

Cartridge-related error messages .................................................................................................................176

Fax-related error messages..........................................................................................................................180

Resetting factory default settings........................................................................................................185

Removing and reinstalling the software...............................................................................................185

Notices............................................................................................................................186

Edition notice.......................................................................................................................................186

Power consumption.............................................................................................................................192

Index...............................................................................................................................193

Finding information about the printer

Setup sheets

Description Where to find

The Setup sheets give you instructions for setting up the printer. Follow the one for the type of setup you need.

You can find the Setup sheets in the printer box or on the Lexmark Web site at www.lexmark.com.

Getting Started or Setup Solutions booklet

Description Where to find

The Getting Started booklet gives you instructions for setting up hardware and software (on Windows operating systems) and some basic instructions for using the printer.

Note: If your printer supports Macintosh operating systems, see the Mac Help:

You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com.

1 From the Finder desktop, double-click the Lexmark

9300 Series folder.

2 Double-click the printer Help icon.

The Setup Solutions booklet tells you how to solve printer setup problems.

Note: These documents do not ship with all printers. If you did not receive a Getting Started booklet or a Setup Solutions booklet, see the User's Guide instead.

User's Guide

Description Where to find

The User's Guide gives you instructions for using the printer and other information such as:

• Using the software (on Windows operating systems)

• Loading paper

• Printing

• Working with photos

• Scanning (if supported by your printer)

• Making copies (if supported by your printer)

• Faxing (if supported by your printer)

• Maintaining the printer

• Connecting the printer to a network (if supported by

your printer)

• Troubleshooting problems with printing, copying,

scanning, faxing, paper jams, and misfeeds

Note: If your printer supports Macintosh operating systems, see the Mac Help:

1 From the Finder desktop, double-click the Lexmark

9300 Series folder.

2 Double-click the printer Help icon.

Help

When you install the printer software, the User's Guide will be installed.

1 Click Start ª Programs or All Programs ª

Lexmark 9300 Series.

2 Click View Lexmark's User's Guide.

If the link to the User's Guide is not on your desktop, follow these instructions:

1 Insert the CD.

The installation screen appears.

Note: If necessary, click Start ª Run, and then type D:\setup, where D is the letter of your CD-ROM drive.

2 Click User's Guide.

You can also find this document on the Lexmark Web site at www.lexmark.com.

Description Where to find

The Help gives you instructions for using the software, if your printer connects to a computer.

While in any Lexmark software program, click Help, Tips

ª Help, or Help ª Help Topics.

Lexmark Solution Center

Description Where to find

The Lexmark Solution Center software is included on your CD. It installs with the other software, if your printer connects to a computer.

To access the Lexmark Solution Center:

1 Click Start ª Programs or All Programs ª Lexmark

9300 Series.

2 Select Lexmark Solution Center.

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support

E-mail support

Call us at

• US: 1-800-332-4120

Monday–Friday (8:00 AM–11:00 PM EST) Saturday (Noon–6:00 PM EST)

• Canada: 1-800-539-6275

Monday–Friday (8:00 AM–11:00 PM EST) Saturday (Noon–6:00 PM EST)

• Mexico: 001-888-377-0063

Monday–Friday (8:00 AM–8:00 PM EST)

Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer.

For e-mail support, visit our Web site:

www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-Mail

Support.

6 Complete the form, and then click Submit

Request.

Telephone numbers and support hours vary by country or region.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

E-mail support varies by country or region, and may not be available in some instances.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

Limited Warranty

Description Where to find (US) Where to find (rest of world)

Limited Warranty Information Lexmark International, Inc. furnishes

a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.

To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Warranty Information. 3 From the Statement of Limited

Warranty section, click Inkjet & All-In-One Printers.

Warranty information varies by country or region. See the printed warranty that shipped with your printer.

4 Scroll through the Web page to view

the warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Setting up the printer

Checking the box contents

Name Description

Black print cartridge Cartridges to be installed into the printer.

Color print cartridge

Telephone cord Use for faxing. For more information about connecting this cord, see

Power cord Attaches to the power supply port located at the back of the printer.

Temporary wireless configuration cable Use for wireless setup of the printer.

Setup Guides Instructions on setting up the printer for Windows and Macintosh

User's Guide or Setup Solutions Printed booklet that serves as a guide.

Note: Cartridge combinations vary depending on the product

purchased.

“Choosing a fax connection” on page 18. Your telephone cord may look differently from the one shown.

Your power cord may look differently from the one shown.

Note: If you are connecting the printer using a wired network setup, you use a network cable that you purchase separately. A network cable is sometimes called an Ethernet cable.

operating systems. Instructions are included for three connection methods: Wireless, USB, and Wired.

Note: The User's Guide can be found on the installation software CD that shipped with the printer.

Name Description

Installation software CD

• Installation software for the printer

• Help

• User's Guide in electronic format

Installing another language control panel

These instructions apply only if you received one or more additional language control panels with the printer.

1 Lift the scanner unit.

2 Grasp the control panel at the front. Lift and rotate it back to remove it (if one is installed).

3 Choose the correct control panel for your language.

4 Align the tabs on the control panel with the holes on the printer. The control panel is at an angle.

5 Lower the control panel slightly at its front. Press the control panel down until it snaps into place.

Adjusting the display for easy viewing

You can tilt the control panel display to adjust it for easier viewing.

1 Place your finger in the finger groove to grasp the display from its underside.

2 Rotate the display forward to a comfortable viewing position.

Installing the optional Tray 2

You can purchase and install an optional Tray 2 to increase the paper loading capacity of the printer.

Tray 2 base

Tray 2

Note: Decide on a location to set the Tray 2 base. The printer will be placed on top of it, so allow enough space.

1 Make sure the printer is turned off and disconnect the power cord from the wall outlet.

2 Remove Tray 2 from its packaging.

3 Remove any packaging tape from the base and tray.

4 Grasp the printer by its handholds to lift it.

5 Align the printer above the base.

6 Set the printer on top of the base.

Getting the printer ready to fax

The following connection methods may not be applicable in all countries or regions.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see “Setup troubleshooting” on page 149.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits See this section

• The printer

• A telephone cord

• The printer

• A telephone

• Two telephone cords

• The printer

• A telephone

Send and receive faxes without using a computer.

• Use the fax line as a normal telephone

line.

• Send and receive faxes without using a

computer.

Receive both incoming voice messages and faxes.

“Connecting directly to a telephone wall jack” on page 22

“Connecting to a telephone” on page 23

“Connecting to an answering machine” on page 24

• An answering machine

• Three telephone cords

• The printer

• A telephone

Send faxes using the computer or the printer. “Connecting to a computer with a

modem” on page 26

• A computer modem

• Three telephone cords

Setting the printer to fax from the computer using the Productivity Suite

Use this method to set up your printer for faxing when the printer is connected to a computer or to a network.

1 Open the Productivity Suite software using one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Suite icon.

a Click Start ª Programs or All Programs ª Lexmark

9300 Series.

b Select Productivity Suite.

2 Click Fax.

3 Follow the instructions on the screen to set your printer for faxing functions.

Setting the printer to use the Fax feature without a computer

You use this method to set up your printer for faxing when the printer is not connected to a computer or to a network. This method is used when your printer functions as a standalone fax machine.

1 Turn the printer on.

2 Press

or repeatedly until Fax is highlighted.

3 Press .

The Fax Mode menu appears.

4 Press or repeatedly until the Fax Setup submenu is highlighted.

5 Press .

6 Press

or repeatedly until the Dialing and Sending submenu is highlighted.

7 Press .

The Dialing and Sending menu appears.

8 In the Your Fax Number field, enter your fax number using the keypad.

9 Press

or repeatedly until you reach Your Fax Name.

10 Use the keypad to enter your name. Spell out a name using the numbers associated with each letter as you would

on a telephone or cell phone.

11 Press

to save the information and exit.

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Norway

• Denmark

To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone line adapter included in the box with the printer in some countries or regions.

Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.

• Italy

• Sweden

• Netherlands

• France

• Portugal

1 Connect the adapter to the telephone cord that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your

location.

2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the

adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

• Greece

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the

adapter, as shown, will not function properly.

Country/region

• Germany

• Austria

• Switzerland

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones

or answering machines) may not work.

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.

1 Make sure you have a telephone cord and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port

of the printer.

3 Connect the other end of the telephone cord into an active telephone wall jack.

Connecting directly to a telephone wall jack in Germany

Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.

Note: In Germany (and some other countries), the printer ships with a special RJ-11 plug in the EXT port. Do not remove the RJ-11 plug. It is required for both the fax and telephone to work properly.

1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port of the printer.

3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack.

4 If you would like to use the same line for both fax and telephone communication, connect a second telephone line

(not provided) between the telephone and the F slot of an active telephone wall jack.

5 If you would like to use the same line for recording messages on your answering machine, connect a second

telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 19.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to

telecommunications equipment, see “Using an RJ11 adapter” on page 19.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port

of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 19.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

2 Connect a telephone cord into the LINE port

of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the computer modem.

5 Connect a third telephone cord from the computer modem to the EXT port of the printer.

Networking the printer

Installing network printers

Networking the printer

Installing and configuring a printer for use on a network allows users at different computers to print to a common printer. There are three methods for networking the printer:

• Connect the printer to a network router using a direct Ethernet connection.

• Configure a wireless network connection for the printer.

• Connect the printer directly to a network computer using the USB cable and enable it to be shared across the

network (peer-to-peer sharing).

Notes:

– If you want to use an external print server (Lexmark

installation instructions and User's Guide that came with the device.

– For wireless setup purposes, the printer must be near the computer you will be using to configure it. After

configuration, the printer can be moved to the location where it will reside.

Installing the printer on a network

Follow the instructions for the networking method you want to use. Make sure the selected network is set up and working properly, and that all relevant devices are turned on. For more information on your specific network, see your network documentation or consult the person who set up the network.

n4000e, n4050e, or MarkNetTM n7000 series), see the

Installing the printer on additional network computers

If you are installing your network printer for use with multiple computers on the network, you must repeat the connection steps for each computer you want to print to the printer. Repeat the steps for “Using an Ethernet connection” on page 29, “Using a wireless network connection” on page 28, or “Shared printing” on page 29 depending on the networking method you have chosen.

Notes:

• You do not need to reconnect the printer with the USB cable for each additional installation.

• If you are using a wireless network connection, you do not need to reconfigure the wireless print server for each

successive installation.

• The printer should appear as a highlighted printer in the installation. If multiple printers show up in the list, make

sure you select the printer with the correct IP address/MAC address. If you need help finding the IP or MAC address, see “Finding your MAC address” on page 31.

Using a wireless network connection

This printer contains an internal wireless print server, which allows the printer to be used on a wireless network. The following settings from your existing wireless network may be needed to properly configure the printer for use on the network:

• The Network Name, also known as the SSID

• The wireless mode (the type of wireless network you are using, Ad-Hoc or Infrastructure)

• The type of security used on the network (WEP, WPA, WPA2)

• Any applicable security keys or passwords used with the network security encryption type

1 Insert the printer software CD.

2 Select the Network Installation option, and then click Next.

3 Select I agree to the terms of this License Agreement and then click Next.

4 Click Setup Wireless.

5 Connect the printer to the computer using a USB cable.

6 Do one of the following:

• Enter the Wireless network SSID, and select the appropriate Wireless Mode. Click Next.

• Select the SSID from the list, and go to step 8. If the SSID is not displayed, click to enter the wireless setting.

7 If prompted, select the type of Security used on the network. Options include:

• No security

• Wireless Encryption Protocol (WEP)

• WiFi Protected Access (WPA)

• WiFi Protected Access 2 (WPA2-PSK)

8 Enter the appropriate wireless security key(s) or password, and then click Next.

9 Verify the wireless network settings, and click Next. The configuration is applied to the internal wireless print server,

and a network settings confirmation page prints.

10 Select Print using the wireless network connection, and then click Next.

11 Disconnect the USB cable from the printer, and follow the instructions on the computer screen to complete the

printer installation.

Note: If your printer is already installed, you need to uninstall and then reinstall it.

Using an Ethernet connection

1 Make sure the printer is turned off.

2 Connect the Ethernet cable from the printer to the network router, and then turn the printer on.

3 Insert the printer software CD.

4 Select the Network Installation option.

5 Select I agree to the terms of this License Agreement, and then click Next.

6 Select the printer from the list, and then click Next. If there are multiple printers, select the IP or MAC address.

7 Follow the instructions on the computer screen to complete the installation.

8 Assign a name and, if desired, a Personal Identification Number (PIN) to the computer you are using. Click Next.

9 Select the software you want to install.

10 Follow the instructions on the computer screen to complete the printer registration.

11 Click Finished when setup is complete.

Note: Repeat steps 3-11 on each computer that you want to print to this printer.

Shared printing

Sharing the printer on the network (on the host computer)

1 For more information, see the setup information that came with your printer.

2 For Windows 2000: Click Start ª Settings ª Printers.

For Windows XP: Click Start ª Printers & Faxes.

3 Right-click your printer icon, and then select Sharing.

4 For Windows 2000: Click Shared as, and then assign a name to your printer.

For Windows XP: Click Share this printer.

5 Follow the directions on the computer screen until installation is complete.

Installing the shared printer on other network computers (on the client computers)

Using the peer-to-peer method Using the point-and-print method

a Move the printer next to the client computer.

Connect the telephone cord and power cord, but do not connect the USB cable yet.

b Insert the printer software CD. c Select Personal Installation, and then click

Next.

d Connect one end of the USB cable to the printer,

and then connect the other end to the client computer.

e Click Cancel on any New Hardware screens.

f Agree to the license agreement, and then click

Next.

g Select Firewall Settings, and then click Next. h Select Typical or Advanced, and then click

Next.

i Follow the instructions on the screen to complete

installation. When setup is complete, click

Finished.

j From the computer, access the Printers folder.

k Right-click the printer icon.

l Click Properties.

m Click the Ports tab.

n Click Add Ports. o From the list, click Local Port. p Click New port and enter the shared name of the

printer as \\server\share.

q Click OK on any screens shown until you exit

Properties.

r Disconnect the USB cable from the printer and

client computer. Move the printer back to the host computer and reconnect them using the USB cable.

s Repeat this procedure for each computer you want

to access the shared printer.

a Go to a network computer that you want to enable to

print to the shared printer.

b Browse the Network Neighborhood until you find the

name of the shared printer assigned in step 4 on page 30.

c Right-click the printer icon, and then select Open or

Connect.

d This will copy a subset of the printer software from

the host computer. A printer object will be created in the Printers folder of the client.

Tips for installing a network printer

Assigning an IP address

An IP address may be assigned by the network using DHCP. The print object, created at the end of the installation, sends all print jobs across the network to the printer using this address.

Many networks have the ability to automatically assign an IP address. Auto-IP is the ability for individual devices to assign themselves a unique IP address. Most networks use DHCP to assign addresses.

During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of the printer in the port name.

If the IP address is not automatically assigned, you can try manually entering an address after selecting your printer from the available list.

Finding your MAC address

You may need the media access control (MAC) address of the print server to complete network printer configuration. The MAC address is a series of letters and numbers.

1 From the control panel, press repeatedly until Setup appears, and then press .

2 Press repeatedly until Network Setup appears, and then press .

3 Press

4 The MAC address is listed as the UAA.

repeatedly until Print Network Setup Page appears, and then press .

Finding a printer/print server located on remote subnets

The printer software CD can automatically find the printers that are located on the same network as the computer. If the printer and print server are located on another network (called a subnet), you must manually enter an IP address during printer software installation.

Wireless troubleshooting

• “Network key is invalid” on page 31

• “Printer is unable to join the network” on page 31

• “Printer is configured correctly, but cannot be found on the network” on page 31

• “Network printer does not print” on page 32

Network key is invalid

A network key is like a password and must follow these criteria:

• WEP key—Exactly 10 or 26 Hexadecimal characters (using A-F and 0-9)

• WPA-PSK key—Between 8 and 63 ASCII characters

Printer is unable to join the network

There are many factors that can prevent the printer from joining the network. Here are some of the most common troubleshooting solutions:

• Make sure that the printer/print server settings match those used by your wireless network.

• Make sure security keys are correct.

• Make sure that the printer/print server is within range of the network.

• If your network uses MAC address filtering, provide the MAC address for the printer to your network. If you need

help finding the MAC address, see “Finding your MAC address” on page 31.

Printer is configured correctly, but cannot be found on the network

Make sure:

• The printer has power and the

• The printer is within range of the wireless network.

• The printer is located away from other electronic devices that may interfere with the wireless signal.

light is on.

• Your wireless network is using a unique network name (SSID). If not, it is possible that the printer/print server is

communicating over a different, nearby network that uses the same network name.

• The printer has a valid IP address on the network.

Network printer does not print

• Make sure all cables to the printer, electrical outlet, and network connection are secure.

• Make sure the and Wireless status indicator lights are on.

• Check the printer status.

• Make sure the network is operating properly.

• If you are not sure whether your network is operating correctly, refer to your network documentation, or contact the

person who set up your network.

• Make sure the printer driver is installed on the computer from which you are sending the print job.

Note: You must install the printer driver on each computer that uses the network printer.

• Make sure the correct printer port is selected.

• Restart the computer.

• Uninstall and then reinstall the printer software.

Ethernet troubleshooting

• “The printer to be configured does not appear in the list of printers found on your network” on page 32

• “Cannot print to the network printer” on page 32

The printer to be configured does not appear in the list of printers found on your network

Check power Make sure the printer is connected to a power source and is turned on. For more information,

see “Power button is not lit” on page 151.

Check Ethernet connection

If you are using a print server:

1 Check the Ethernet cable for any obvious damage. 2 Firmly plug one end of the Ethernet cable into the printer or the print server. 3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.

Software may not be installed correctly

If none of the previous actions fixes the problem, uninstall the printer software, and reinstall it. For more information, see “Software may not be installed correctly” on page 153.

Cannot print to the network printer

Check Ethernet connection

Contact network support

If you are using a print server:

1 Check the Ethernet cable for any obvious damage. 2 Firmly plug one end of the Ethernet cable into the printer. 3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.

Contact your system support person to make sure the printer is connected to a working network connection.

Check power Make sure the printer is connected to a power source and is turned on. For more information,

see “Power button is not lit” on page 151.

Learning about the printer

Understanding the parts of the printer

Use the To

Top cover Access the scanner glass.

Scanner glass Copy, scan, fax, or remove an item.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size

documents.

Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for

scanning, copying, or faxing multiple-page documents.

Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.

Automatic Document Feeder (ADF) output tray Hold documents as they exit from the ADF.

Memory card slots and PictBridge port Insert a memory card or connect a PictBridge-enabled digital

Control panel Operate the printer.

Paper exit tray Hold paper as it exits.

Paper tray (Tray 1) Load paper.

Note: Do not load postcards, photos, small items, or thin

media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

camera. For more information on memory card slots and the PictBridge port, see the following illustration.

For more information, see “Using the control panel” on page 37.

Use the To

SD/MMC

CF/MD

PictBridge

4 5

Small media feeder Load envelopes, 10 x 15 cm (4 x 6 in.) photo paper, and other

small card sizes.

The following illustration shows the memory card slots and the PictBridge port available on the printer. Memory cards are purchased separately.

Slot name

Memory Stick (MS)

xD Picture Card

Secure Digital/MultiMedia card (SD/MMC)

CompactFlash/Microdrive (CF/MD)

PictBridge port for connecting a PictBridge-enabled digital camera, a flash drive, or a Bluetooth adapter to the

printer

If you purchased and installed the optional Tray 2, your fully assembled printer appears as follows with the parts identified.

Tray 2 base

Optional Tray 2

Use the To

Scanner unit Access the print cartridges.

Print cartridge carrier Install, replace, or remove the print cartridges.

Use the To

LINE port Connect the printer to an active telephone line to send and receive faxes. The printer

must be connected to this telephone line to receive incoming fax calls. Note: Do not connect additional devices to the LINE port, and do not connect a DSL

(digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

EXT port Connect additional devices, such as a data/fax modem, telephone, or answering

machine to the printer. This connection method may not be available in all countries or regions.

Note: Remove the plug to access the port.

Ethernet port Connect your computer to another computer, a local network, or an external DSL or

cable modem.

USB port Connect the printer to a computer using a USB cable.

Duplex unit Print on both sides of a sheet of paper. A duplex unit may not come installed on all

printers.

Power supply with port Connect the printer to a power source using the power cord.

Using the control panel buttons and menus

Using the control panel

The control panel contains:

• Power on/off button

• 60.96 mm (2.4 inch) display capable of showing color graphics

• 22 buttons

The following diagrams explain the sections of the control panel:

Item Description

Wireless indicator The light is on when the printer has wireless mode enabled.

Display Shows:

• Printer status

• Messages

• Menus

Finger groove Lets you reach under the display in order to adjust it to a comfortable viewing position.

Use to:

• Turn the printer on and off.

• Stop the print, copy, scan, or fax process.

Press To

• Choose a menu or submenu item that appears on the display.

• Save settings.

• Feed or eject paper.

• In Photo mode, select or deselect a photo.

• Move upward through a submenu listing within a menu.

• In Photo mode, increase the number copies of a photo you want to print.

• In Photo mode or Scan mode, move the Region of Interest box up.

• Scroll through menus, submenus, or settings on the display.

• Increase a number within the setting displayed.

• In Photo mode, right scroll to the next photo.

• In Photo mode or Scan mode, move the Region of Interest box to the right.

• Move downward through a submenu listing within a menu.

• In Photo mode, decrease the number copies of a photo you want to print.

• In Photo mode or Scan mode, move the Region of Interest box down.

• Scroll through menus, submenus, or settings on the display.

• Decrease a number within the setting displayed.

• In Photo mode, left scroll to the previous photo.

• In Photo mode or Scan mode, move the Region of Interest box to the left.

Press To

• Enter the menus.

• Enter the submenu currently highlighted on the screen.

• In Photo mode, access the Photo Editing Tools menu.

Note: If you are in a submenu, pressing this button has no effect.

• Return to the previous level or screen within the menus and submenus.

• Save the changes made in a submenu.

Note: You must press

printer timeouts and looses any value changes you made.

• Cancel a print, copy, scan, or fax job in progress.

to save the values you specified in the control panel menus before the

• Clear a fax number or end a fax transmission and return to the fax default screen.

• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

• Clear current settings or error messages, and return to default settings.

Start a copy, scan, fax, or photo print job, depending on which mode is selected.

Press To

A keypad number or symbol In Copy mode or Photo mode: Enter the number of copies or prints you want to

make. In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

In Fax mode:

• Press to redial the last number entered.

• Display the last number dialed. Press

dialed.

• Insert a three-second pause in the number to be dialed to wait for an outside

line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Navigating the control panel menus

The main menu consists of these items:

• Copy

• Photo

• Print Files

• Fax

• Scan

• Setup

• Maintenance

1 Press

or repeatedly until the item you want is highlighted.

or to view the last five numbers

2 Press .

The menu that matches the previously highlighted item appears:

• Copy Mode menu

• Photo Card Mode menu

• Print Files Mode menu

• Fax Mode menu

• Scan Mode menu

• Setup menu

• Maintenance menu

Within each of these menus are menu items or submenus. For instance, the Copy Mode menu has a menu item called Color.

Within each menu item or submenu, there are choices called values. For instance, the Color menu item has values of Color and Black & White.

• Press or repeatedly to scroll through menu items or submenus.

• Press or repeatedly to scroll through values.

• In some menus, you can press

job, fax job, or scan job. The control panel menu screen indicates when you can press

to see a preview of the job before you start it. A job could be a print job, copy

for a preview.

• Before starting a job, if you want to make a change after you see the preview, press to adjust any choices

or settings for this one job. It returns you to the menu so you can make changes. For example, if you were in the Copy Mode menu, press for the preview. Press to return to the Copy Mode menu to make additional

changes.

• Press repeatedly to return to previous menus.

Pressing selected to be saved. For more information, see “Understanding and using default settings” on page 42.

in some submenus, such as the Change Default Settings submenu, causes the values you

Understanding and using default settings

Saved settings are called user default settings because you, the user, selected the values and saved them. The control panel refers to them as default settings.

Notes:

• An asterisk (*) appears next to a default setting. You may notice these when you scroll through the values in

submenus.

• Default settings remain in effect until you change them. To change them, access the Change Default

Settings submenu again for the appropriate menu, choose different value selections, and press

values as the new default settings.

to save these

If you want to start a job without making any changes, press . The job prints based on the default settings. This is an easy and quick way to start printing any job.

Note: If you do not want to use the default settings, you can enter the menu, make different choices for the values in the submenus, and then press . Your job prints using the values you chose for this one individual job only.

Using Copy and the Copy Mode menu

To access and navigate:

1 From the control panel, press

or repeatedly until Copy is highlighted.

2 Press for Quick Copy if you do not want to make any changes for this copy job.

If you want to make changes in the way this copy job is processed, press . The Copy Mode menu appears.

3 From the Copy Mode menu, you can:

• Press

to preview the job.

to return to the Copy Mode menu from the preview.

• Press or repeatedly to scroll through the submenus or menu items until you reach the one you want to

change.

• Press

For example, to change the number of copies, press to reach Copies. Then, press repeatedly until the number of copies you want appears.

or repeatedly to reach the value you want.

4 To go into other submenus, menu items, and values to make additional changes, continue to use the navigation

buttons ( , , , and ).

5 If needed, press repeatedly to return to the previous menu.

6 Press to start the copy job.

The following table explains the function of each submenu or menu item in the Copy Mode menu.

Use this To

Color Specify to print in Color or in Black & White.

Copies Specify how many copies to print.

Reduce/Enlarge Specify the percentage for enlarging or reducing a copy.

Quality Adjust the quality of a copy.

Lighter / Darker Adjust the brightness of a copy.

Paper Handling Access the Paper Handling submenu. It appears with different menu items

depending on whether the optional Tray 2 is installed. See the following table for all of its menu items.

• Press or to enter this submenu.

• After changing values, press to save these values and exit this

submenu.

Collate Collate copies as they exit.

2-Sided Copies

• Specify if you have a one-sided original document and want to copy

on both sides of an output sheet.

• Specify if you have a two-sided original document and want to copy

on just one side of an output sheet.

Use this To

N-Up Choose how many page images to print on one side of a sheet of paper.

For example, 2-up means that images of pages 1 and 2 of your original document print on one side of a sheet of paper.

Layout Specify the number (1, 4, 9, or 16) of evenly spaced images that print to

fill the entire area of a page. For example, you could scan one 4 x 6 photo and then print 16 images of

the same photo on one letter-size sheet of photo paper. Or you could select 16 images from a photo card, and print all 16 different images on one letter-size sheet of photo paper as an index page or proof sheet. An index page, also called a proof sheet, is a printout of picture thumbnails.

Content Type Specify the contents of your original copy, such as photo, text only, line

drawing, or text and graphics.

Change Default Settings Specify the values you want for each of the menu items in the Copy

Mode menu.

Press

Once each value is chosen, press

or to enter this submenu.

to save the values as default settings

and exit this submenu.

Paper Handling submenu

Use this To

Size Specify the size of the paper loaded.

Appears when Tray 2 is not installed.

Type Specify the type of paper loaded.

Appears when Tray 2 is not installed.

Size - Tray 1 Specify the size of the paper loaded in Tray 1.

Appears when Tray 2 is installed.

Type - Tray 1 Specify the type of paper loaded in Tray 1.

Appears when Tray 2 is installed.

Size - Tray 2 Specify the size of the paper loaded in Tray 2.

Appears when Tray 2 is installed.

Type - Tray 2 Specify the type of paper loaded in Tray 2.

Appears when Tray 2 is installed.

Tray Linking Set tray linking off or to automatic (on).

Copy Source

Photo Source

Print Files Source

Fax Source

PictBridge Source

Bluetooth Source

Menu item appears only when the optional Tray 2 is installed.

Specify the source, Tray 1 or Tray 2, for the job.

Using Photo and the Photo Card Mode menu

Make sure you have inserted a memory card or flash drive into the printer.

1 From the control panel, press

or repeatedly until Photo is highlighted.

2 Press to view a quick slideshow of the photos on your memory card.

Press for more photo options. The Photo Card Mode menu appears.

3 From the Photo Card Mode menu, you can:

• Press

change.

• Press

panel.

or to enter any of the submenus in this menu.

or repeatedly to scroll through the submenus or menu items until you reach the one you want to

or repeatedly to reach the value you want or to move through each photo shown on the control

• Press to select a photo when the control panel instructions indicate this is possible.

Control panel instructions also indicate when you can press to edit a photo, view it full screen, change print settings, or see a print preview.

• To go into other submenus, menu items, and values to make additional changes, continue to use the navigation

buttons (

, , , and ).

• Press repeatedly to return to the previous menu, if needed.

4 Press to start printing the photo job.

The following table explains the function of submenus, menu items, and values in the Photo Card Mode menu.

Menu item How to

View Slideshow

Press to start a slideshow of all the photos on the card. You can select how fast you want to see each photo displayed on the control panel.

Values are:

• Fast (3 Seconds/Image) which means each image or photo appears for three

seconds.

• Moderate (5 Seconds/Image)

• Slow (10 Seconds/Image)

Browse and Print Photos

Press to browse and print the photos on the card.

• Press or repeatedly to scroll to the photo you want.

• Press to select an individual photo.

• Press

or to set the number of copies you want to print.

• Press to enter the Photo Menu to make changes that affect the appearance or

printing of the photo. When you finish changing settings, press .

Menu item How to

Print All Photos

Print photos directly from a memory card or flash drive. Press to print all the photos on the card.

You are presented with these menu items. The control panel instructs you to press for one of these options (choices):

• 1 Per Page

Prints one photo per one sheet of photo paper.

• 2 Per Page

Prints two photos per one sheet of photo paper.

• 3 Per Page

Prints three photos per one sheet of photo paper.

• 4 Per Page

Prints four photos per one sheet of photo paper.

• Thumbnails

Prints an index page.

Press to adjust print settings for any of these menu items. See “Using print settings” on page 46 for information on print settings.

Save Photos to Computer Save photos stored on a memory card or flash drive to the computer.

Press to start saving photos to your computer, and follow more instructions on your computer screen.

Using print settings

Print settings are used to adjust settings before printing photos. They appear on the Photo Print Settings menu.

Use this To

Photo Size Select the size of your photo.

Values are:

• 3.5 x 5”

• 4 x 6”

• 5 x 7”

• 8 x 10”

• 8.5 x 11”

• 5 x 7”

• Hagaki

• L

• 2L

• 60 x 80 mm

• A6

• 10 x 15 cm

• A5

• B5

• A4

• 13 x 18 cm

Use this To

Layout Select the layout of your photo or how many photos print on one sheet of photo paper.

Values are:

• Automatic

• Borderless (1 per page)

• One Photo Centered

Centers one photo on a page.

• 1 Per Page

• 2 Per Page

• 3 Per Page

• 4 Per Page

• 6 Per Page

• 8 Per Page

• 16 Per Page

Quality Adjust the print quality of a job.

Values are Normal, Photo, Auto, and Draft. For a photo job, select Photo.

Paper Handling Access the Paper Handling submenu. It appears with different menu items depending on whether

the optional Tray 2 is installed. For more information, see “Using the Paper Handling submenu” on page 48.

Using the Photo Menu

The following menu items are available:

Menu item Description of use and values

Edit Photo For more information, see “Editing photos” on page 47.

View Full Screen The photo previously selected appears on the full screen of the control panel display.

Change Print Settings

Print Preview Lets you preview the photos before you print them. It also shows the photos based on your

Press for the Photo Print Settings menu. For more information, see “Using print settings” on page 46.

choice of 1 Per Page through Thumbnails.

Press to enter the Print Preview submenu.

• Press or repeatedly to scroll to the photo you want.

• Press

settings” on page 46.

• Press

to adjust print settings for the photo. For more information, see “Using print

to print.

Editing photos

The following tools are available to edit photos. Once you make all your selections, press to save your settings and exit. The message Temporary edit settings for this photo have been saved. appears for a few seconds.

Use tool To

Press or repeatedly to move the slider to adjust the brightness of the photo.

Use tool To

90°

Press or to rotate the photo counterclockwise (

) or clockwise (

Press or to crop to shrink ( ) or crop to expand ( ).

Press , , , or to move the Region of Interest box around the photo.

Press or to answer Yes or No for removal of the red-eye effect from photos.

Using the Paper Handling submenu

The submenu appears with different menu items based on whether the optional Tray 2 is installed.

Use this To

Size Specify the size of the paper loaded.

Appears when Tray 2 is not installed.

Type Specify the type of paper loaded.

Appears when Tray 2 is not installed.

Size - Tray 1 Specify the size of the paper loaded for Tray 1.

Appears when Tray 2 is installed.

Type - Tray 1 Specify the type of paper loaded for Tray 1.

Appears when Tray 2 is installed.

Size - Tray 2 Specify the size of the paper loaded for Tray 2.

Appears when Tray 2 is installed.

Type - Tray 2 Specify the type of paper loaded for Tray 2.

Appears when Tray 2 is installed.

Tray Linking Set tray linking off or to automatic (on).

Copy Source

Photo Source

Print Files Source

Fax Source

PictBridge Source

Bluetooth Source

Menu item appears only when the optional Tray 2 is installed.

Specify the source, Tray 1 or Tray 2, for the job.

Using the Print Files menu

The Print Files menu is unavailable from the main display screen unless certain conditions are met:

• A memory card or flash drive must be inserted into the memory card slot or PictBridge port.

• The memory card or flash drive inserted contains files that have file name extensions of *.DOC, *.XLS, or *.PPT.

Note: If there are any photo files on the memory card or flash drive, the Photo Card menu appears. Press

to return to the main menu, and press or repeatedly until Print Files is highlighted.

• The printer must be attached directly to the computer.

Note: If your computer is attached to a network, this menu will not be active.

Once these conditions are met, you can:

• Print Microsoft Office, Excel, or PowerPoint files which have the file name extensions of *.DOC, *.XLS or *.PPT.

• Change print values to affect print jobs of the files.

1 Make sure the printer is connect to the computer with a USB cable.

2 Insert a memory card or flash drive containing files of the type specified above.

3 Wait for the printer to detect the storage device.

The Print Files Mode menu appears.

Press To

View the Print Files Mode menu, showing a list of files on the flash drive, and select a file to print.

a Press or repeatedly until you reach the file you want to print. b Press

View the Print Files Mode menu, showing more menu items which affect a print job.

to print the file.

• The Quality menu item lets you adjust the quality of a copy. It has values of Normal,

Photo, Auto, and Draft.

• Press

different menu items depending on whether the optional Tray 2 is installed. See “Paper Handling submenu” on page 49 for more information.

• Press

submenu lets you specify values you want for each of the menu items in the Print Files Mode menu.

Once each value is chosen, press this submenu.

Menu items within Change Default Settings are:

to access menu items for the Paper Handling submenu. It appears with

to access menu items for the Change Default Settings submenu. This

to save the values as default settings and exit

– Quality—Lets you adjust the quality of a copy. It has values of Normal, Photo,

Auto, and Draft.

– Paper Handling—Appears with different menu items depending on whether the

optional Tray 2 is installed. See “Paper Handling submenu” on page 49 for more information.

4 Once all choices are made in the Quality, Paper Handling, or Change Default Settings menu items, press to

save the values as user default settings and exit.

Paper Handling submenu

Use this To

Size Specify the size of the paper loaded.

Appears when Tray 2 is not installed.

Type Specify the type of paper loaded.

Appears when Tray 2 is not installed.

Size - Tray 1 Specify the size of the paper loaded in Tray 1.

Appears when Tray 2 is installed.

Menu item appears only when the optional Tray 2 is installed.

Use this To

Type - Tray 1 Specify the type of paper loaded in Tray 1.

Appears when Tray 2 is installed.

Size - Tray 2 Specify the size of the paper loaded in Tray 2.

Appears when Tray 2 is installed.

Type - Tray 2 Specify the type of paper loaded in Tray 2.

Appears when Tray 2 is installed.

Tray Linking Set tray linking off or to automatic (on).

Copy Source

Photo Source

Print Files Source

Fax Source

PictBridge Source

Bluetooth Source

Menu item appears only when the optional Tray 2 is installed.

Specify the source, Tray 1 or Tray 2, for the job.

Using Fax and the Fax Mode menu

To access and navigate:

1 From the control panel, press or repeatedly until Fax is highlighted.

2 You can:

• Enter the fax number in the open field, and then press

• Press

The Fax Mode menu appears.

to access the Fax Mode menu to use more fax options or functions.

to send the fax.

3 From the Fax Mode menu, you can:

• Press or repeatedly to scroll through the submenus or menu items until you reach the one you want to

change. Press to enter the submenu or menu item.

• Press or repeatedly to reach the value you want.

4 To go into other submenus, menu items, and values to make additional changes, continue to use the navigation

buttons (

, , , and ).

5 If needed, press repeatedly to return to the previous menu.

6 Press

The following table explains the function of each submenu or menu item in the Fax Mode menu.

to start the fax job.

Use this To

Phone Book Add, edit, and print names and fax numbers of individuals

or groups.

Redial History View the redial list.

Use this To

On Hook Dial Dial a telephone number while listening to the call through

a speaker on the printer. This is useful when you must navigate an automated answering system before sending your fax.

Delay Sending Fax Enter a specific time to send a fax.

Note: Make sure the date and time are entered correctly before setting a specific time to send a fax.

Auto Answer Answer all incoming phone calls.

Edit Fax Settings Change fax settings, such as Cover Page, Color, Quality,

and Lighter/Darker.

Fax Setup Access the Fax Setup menu and menu items. You can

change the values and save them as user default settings.

• Add and edit entries in the Speed Dial Phone Book.

• Print fax history or transmission status reports.

• Customize settings in Ringing and Answering

for receiving a fax.

• Select fax printing options.

• Customize settings in Dialing and Sending for

sending a fax.

• Block faxes from the numbers you specify.

Once each value is chosen, press as user default settings and exit.

Note: The user default setting remains in effect until you access the menu again, choose another value, and save it. An asterisk (*) appears next to the user default setting.

to save the values

Using Scan and the Scan Mode menu

To access and navigate:

1 From the control panel, press

2 If the printer is connected to your computer through a USB cable, press for a Quick Scan if you do not want to

make any changes for this scan job.

If you want to make changes in the way this scan job is processed, press . The Downloading scan applications list from your computer. Please wait. message appears

for a few seconds. The Scan Mode menu appears.

Note: If your printer is connected on a network, see “Scanning to a computer over a network” on page 122.

3 From the Scan Mode menu, you can:

or repeatedly until Scan is highlighted.

• Press

to preview the job.

• Press to return to the Scan Mode menu from the preview if you need to change a value.

• Press or repeatedly to scroll through the menu items or submenu until you reach the one you want to

change.

• Press or repeatedly to reach the value you want.

4 To go into other menu items and values to make additional changes, continue to use the navigation buttons

(

, , , and ).

5 If needed, press repeatedly to return to the previous menu.

6 Press to start the scan job.

The following table explains the function of each menu item and the one submenu in the Scan Mode menu.

Use this To

Scan to Specify the destination of the scan job (where the scanned image is sent).

Color Specify the color of the scanned image (Color or Black & White).

Quality Adjust the quality of the scanned image based on your choice of dots per inch (dpi) or

automatic values.

Original Size Specify the size of the original document.

Change Scan Default Settings

Access the Scan Default Settings menu. You can specify the values you want as user default settings for the Color, Quality, and Original Size menu items.

Press to enter the Scan Default Settings menu. The menu items available are Color, Quality, and Original Size.

Once each value is chosen, press to save the values as user default settings and exit.

Note: The user default setting remains in effect until you access the menu again, choose another value, and save it. An asterisk (*) appears next to the user default setting.

Using the Setup menu

Using the Setup menu and submenus

The Setup menu lets you set up the printer and specify and change user default settings which are available in some of the other main menus, such as the Copy Mode menu and Scan Mode menu.

For example, the submenu Change Copy Default Settings is available from the Copy Mode menu, but is also available in the Setup menu.

1 From the control panel, press

2 Press .

or repeatedly until Setup is highlighted.

The Setup menu appears.

3 From the Setup menu, you can:

• Press or repeatedly to scroll through the submenus or menu items until you reach the one you want to

change. Press to enter the submenu or menu item.

• Press

or repeatedly to reach the value you want.

4 To go into other submenus, menu items, and values to make additional changes, continue to use the navigation

buttons (

, , , and ).

5 If needed, press repeatedly to return to the previous menu.

The following table explains the function of each submenu or menu item in the Setup menu.

Use this To

Paper Handling Change settings relating to the size and type of paper loaded in the paper tray

or trays. You can also turn on the tray linking feature, if your printer has the optional Tray 2 installed.

Change Printer Default Settings Specify the values you want for the printer settings and save the values as the

new user default settings.

Change Copy Default Settings Specify the values you want for each of the copy settings and save the values

as the new user default settings.

Change Photo Default Settings Specify the values you want for each of the photo settings and save the values

as the new user default settings.

Change Print File Default Settings Specify the values you want for each of the Print File settings and save the

values as the new user default settings.

Notes:

• This menu appears only if a media device, such as a memory card or flash

drive is inserted. The device must contain Microsoft Office documents with no photos.

• The Print Files Mode menu is automatically selected if you insert a device

containing documents with no photos.

• The Photo Card Mode menu is automatically selected if you insert a device

containing photos. (The device may also contain documents, but must contain photos.)

Change Fax Default Settings Specify the values you want for each of the fax settings and save the values as

the new user default settings.

Change Scan Default Settings Specify the values you want for each of the scan settings and save the values

as the new user default settings.

Change Bluetooth Default Settings Specify the values you want for each of the Bluetooth settings and save the

values as the new user default settings.

Change PictBridge Default Settings Specify the values you want for each of the PictBridge settings and save the

values as the new user default settings.

Print Settings List Prints a list of user default settings which you selected and saved from the

control panel. Note: While this list is printing, you cannot start copy, print, or scan jobs from

the printer.

Network Setup Print a network setup page, which is a list of installed network options. You can

also select and save your active network, either Ethernet or wireless. Note: This menu is shown only when an internal print server is installed.

Once each value is chosen, press to save the values as user default settings and exit. The message New Default Settings Saved appears.

Note: The user default setting remains in effect until you access the menu again, choose another value, and save it.

An asterisk (*) appears next to the user default setting.

Using the Paper Handling submenu

You can select the size and type of paper loaded into the trays from this submenu. It appears with different menu items depending on whether the optional Tray 2 is installed.

Notes:

• The Paper Handling submenu is available in other menus besides the Setup menu.

• Tray 1 is the factory default setting.

1 From the Setup menu, press

or repeatedly until Paper Handling is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Size

Type

Size - Tray 1

Type - Tray 1

Size - Tray 2

Type - Tray 2

Tray Linking

Copy Source

Photo Source

Print Files Source

Fax Source

PictBridge Source

Bluetooth Source

Menu item appears only when the optional Tray 2 is not installed.

Menu item appears only when the optional Tray 2 is installed.

Specify the size of the paper loaded.

Specify the type of paper loaded.

Specify the size of the paper loaded in Tray 1.

Specify the type of paper loaded in Tray 1.

Specify the size of the paper loaded in Tray 2.

Specify the type of paper loaded in Tray 2.

Set tray linking off or to automatic (on).

Specify the source, Tray 1 or Tray 2, for the job.

Specify the source, Tray 1, Tray 2, or Auto for the job. Note: Select Auto so the printer uses paper from the tray containing the paper

that matches the size of the incoming fax. Specify the correct paper size for both trays.

Specify the source, Tray 1 or Tray 2, for the job.

Using the Change Printer Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Printer Default Settings is highlighted.

2 Press .

3 After changing values, press to save the values as default settings and exit this submenu.

Use this To

Set Date and Time Set the current date and time and using the keypad numbers.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For

more information, see “Using the Paper Handling submenu” on page 54.

Language Change the language shown on the control panel.

Country Change the country or region shown on the control panel to your country or region.

Key Press Tone Set the volume of the tone when a control panel button is pressed to either On or

Off. On is the default.

Power Save Set the printer to enter a power saving mode at or after a certain time limit. Values

are Now, After 10 Min, After 30 Min, After 60 Min, and Never.

Block Host Settings Allow your system support person to block to prevent individual users on a

network from making printer setting changes using the Printer Setup Utility.

Caller ID Pattern Indicate different identification methods for alternate caller ID patterns in different

countries or regions. Values are Pattern 1 and Pattern 2. For more information, see “Using Caller ID” on page 131.

Speaker Volume Set the volume of the speaker during a call. Values are Off, Low, and High.

Using the Change Copy Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Copy Default Setting is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Color Specify to print in color or black and white.

Quality Specify to print in Auto, Draft, Normal, or Photo mode.

Note: Auto and Photo are good for pictures and paper-based print jobs. Auto is good for printing on transparencies.

Content Type Specify the type of document you want to print. Values are Text & Graphics,

Photo, Text Only, and Line Drawing.

2-sided copies Specify whether the original is one- or two-sided and whether you want the copy

to be one- or two-sided. Note: This applies only to copy jobs when the duplex unit is installed.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For

more information, see “Using the Paper Handling submenu” on page 54.

Using the Change Photo Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Photo Default Settings is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Photo Size Set the photo size. Values are Hagaki, L, 2L, 60 x 80 mm, A6, 10 x 15 cm, A5, B5, A4, 13 x 18 cm,

3.5 x 5 in., 4 x 6 in., 5 x 7 in., 8 x 10 in., and 8.5 x 11 in. Note: Automatic is also in the list, but it is not selectable. The value changes to automatic based on

the value chosen for Layout.

Layout Specify a layout for the photos. Values are Automatic, Borderless (1 Per Page), One Photo Centered,

or 1 Per Page through 16 Per Page.

Quality Specify a print quality for the photo. For more information, see “Quality” on page 55.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For more information, see

“Using the Paper Handling submenu” on page 54.

Using the Change Print File Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Print File Default Settings is

highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Quality Specify a print quality. For more information, see “Quality” on page 55.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For more

information, see “Using the Paper Handling submenu” on page 54.

Change Default Settings View the Print File Default Settings menu, from which you can change the values for print

quality and paper handling and save them as settings.

Using the Change Fax Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Fax Default Settings is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Speed Dial Phone Book Access the Phone Book menu. For more information, see “Using the

Phone Book submenu” on page 57.

History and Reports Access the History and Reports menu. Values are:

• View History on Screen

• Print Sent History

• Print Received History

• View Pending Faxes

• Report–choose manual or automatic printing of the report

• Print Fax Activity History–print a report of the last 40 faxes sent

or received

• Confirmation–choose whether or not to receive confirmation of

successful fax transmissions

Use this To

Ringing and Answering Choose specific values for receiving faxes, and opt to save them as

user default settings. For more information, see “Using the Ringing and Answering submenu” on page 57.

Fax Printing Choose specific values for printing faxes, and opt to save them as

user default settings. For more information, see “Using the Fax Printing submenu” on page 58.

Dialing and Sending Choose specific values for sending faxes, and opt to save them as

user default settings. For more information, see “Using the Dialing and Sending submenu” on page 58.

Fax Blocking Choose specific values for blocking fax numbers, group numbers,

and fax lists.

Using the Phone Book submenu

Use this To

Name Search View and add names to a fax list.

Phone Number View phone numbers and add numbers to a fax list.

Add Entry Add a name and a fax number. The printer automatically assigns a new entry a Speed Dial Number.

Note: Enter a name and a fax number in the provided fields using the keypad numbers. You spell out a name using the numbers associated with each letter as you would on a telephone or cell phone.

Group Search Search for a previously defined group and add it to a fax list.

Add Group Create a Group Name and select previously defined names to be added to the group.

Print List Print a list which has the name, the fax number, and the Speed Dial number of each person.

Using the Ringing and Answering submenu

Use this To

Ring Volume Choose between values of Off, Low, and High for the volume.

Pickup On Choose when the fax answers from values of 1st Ring, 2nd Ring, 3rd Ring, or 5th Ring.

Distinctive Ring Choose a ring pattern from values of Any Ring, Single Ring, Double Ring, or Triple Ring.

Auto Answer Schedule Select to view more values of:

• Current Time

• Turn Auto Answer On at

• Turn Auto Answer Off at

Note: Use the keypad numbers to specify a time when Auto Answer comes on and turns off.

Fax Forward Choose from values of:

• Off

• Forward–to forward faxes to a number you enter

• Print & Forward–to print the fax first and then forward it to a number you enter

Manual Pickup Kicked 3355#

Note: Press if you want to modify this number.

Use this To

Caller ID Pattern Choose from one of the following patterns available based on the country or region you

selected during initial setup. If phones in your country or region use two detection patterns, call your telecommunications company to determine their subscribed pattern.

• Pattern 1 (FSK)

• Pattern 2 (DTMF)

Using the Fax Printing submenu

Use this To

If Too Big Choose from values of Fit to Page or Use Two Pages.

Fax Footer Choose to print identifying information at the bottom of each page of a fax.

2-Sided Print Choose to print faxes on one or both sides of a sheet of paper.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For more information, see

“Using the Paper Handling submenu” on page 54.

Using the Dialing and Sending submenu

Use this To

Your Fax Number Enter your fax number using the keypad. This number is shown on the cover page of outgoing

faxes.

Your Fax Name Enter the name of the printer using the keypad. This name is shown on the cover page of

outgoing faxes.

Cover Page Choose whether or not to send a cover page with the outgoing fax.

Color Choose from values of Black & White or Color.

Quality Choose from values of Standard, Fine, Superfine, or Ultrafine.

Dial Method Choose from values of Touch-tone, Pulse, or Behind PBX (Dial Tone Detect Off).

Redial Time Choose values of 1 minute through 8 minutes in increments of one minute.

Redial Tries Choose values of 0 Times through 5 Times.

Dial Prefix

1 Press or until None appears, and then press . Now you can change the defaults

for the dial prefix.

2 Press or until Create appears, and then press . Now you can create a dial prefix

if one is needed for an outside line.

Dial Volume Choose a volume of Off, Low, or High.

Scan Choose to scan a document you want to fax before or after you dial.

Max Send Speed Choose a bits per second (bps) number as the data speed for sending faxes. The values range

from 2,400 bps –33,600 bps.

Auto Fax Conversion Choose to set automatic fax conversion On or Off .

Error Correction Choose between values of On or Off.

Using the Change Scan Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Scan Default Settings is highlighted.

2 Press .

3 After changing values, press

Use this To

Color Choose to scan in black and white or color.

Quality Choose a resolution in dots per inch (dpi). Values are Automatic 150 dpi, 300 dpi, and 600 dpi.

Original Size Specify the size of the original document. Values are Auto Detect, L, 2L, A6, A5, B5, A4, Wallet, 3 x 5 in.,

4 x 6 in., 5 x 7 in., 8 x 10 in., and 8.5 x 11 in.

to save these values and exit this submenu.

Using the Change Bluetooth Default Settings submenu

1 From the Setup menu, press or repeatedly until Change Bluetooth Default Settings is highlighted.

2 Press .

3 After changing values, press to save these values and exit this submenu.

Use this To

Bluetooth Enabled Turn the Bluetooth function on or off.

Discovery Mode Set the printer to acknowledge that a Bluetooth-enabled device is connected to the printer.

Choose between values of On or Off.

Security Choose low or high security.

Pass Key Define a pass key number (similar to a password) for the device. Use the keypad numbers

to enter the number.

Trusted Devices–Clear All Clear all devices.

Press to clear the device table.

Device Name Enter the current device name value. Use the keypad numbers to spell out a name using

the numbers associated with each letter as you would on a telephone or cell phone.

Device Address Enter the current dongle device address. Use the keypad numbers to enter the address.

Paper Handling Change settings related to the loading of paper in the paper tray or trays. For more

information, see “Using the Paper Handling submenu” on page 54.

Using the Change PictBridge Default Settings submenu

Use these menu items to select print settings for PictBridge printing if no camera selections for the settings are received by the printer.

1 Press or to enter this submenu.

2 After changing values, press to save these values and exit this submenu.

Use this To

Photo Size Specify the size of the photo to be printed. Values are

Hagaki, L, 2L, 60 x 80 mm, A6, 10 x 15 cm, A5, B5, A4, 13 x18 cm, 3.5 x 5 in., 4 x 6 in., 5 x 7 in., 8 x 10 in., or

8.5 x 11 in.. Note: Automatic is also in the list, but it is not selectable.

The value changes to automatic based on the value chosen for Layout.

Layout Specify a layout for the photos. Values are Automatic,

Borderless (1 Per Page), One Photo Centered, or 1 Per Page through 16 Per Page.

Quality Specify to print in Auto, Draft, Normal, or Photo mode.

Note: Auto and Photo are good for pictures and paper-based print jobs. Auto is good for printing on transparencies.

Paper Handling Change settings related to the loading of paper in the

paper tray or trays. For more information, see “Using the Paper Handling submenu” on page 54.

Printing the Print Settings List

1 From the Setup menu, press or repeatedly until Print Settings List is highlighted.

2 Press .

3 Press to print a user default settings list which lists the setting in the printer, the value it is set to, and its factory

default.

Using the Network Setup submenu

The Network Setup submenu is listed only if an internal print server is installed.

1 From the Setup menu, press or repeatedly until Network Setup is highlighted.

2 Press .

3 After changing values, press

Use this To

Print Network Setup Page

Wireless Menu

TCP/IP Sets the network option to TCP/IP (Transmission Control

to save these values and exit this submenu.

Print a list of network functions. Press to print the list.

Press to access the Wireless Setup Menu. For more information, see “Wireless Setup Menu” on page 61.

Protocol/Internet Protocol). Press to access the TCP/ IP Menu. For more information, see “TCP/IP Menu” on page 61.

Network Time Menu Set Time Server to either the Enable or Disable value.

1 Press to access the Network Time Menu.

2 Press to save and exit.

Use this To

Active Network Set the named network to a value of Auto, Ethernet

10/100, or Wireless 802.11b/g.

Press to save and exit. If the printer detects an active Ethernet connection when

it is turning on, Ethernet is set as the default; otherwise, wireless is set as the default.

Wireless Setup Menu

Use this To

Print Wireless Setup Page

Network Name View the current Service Set Identifier (SSID) being used.

Wireless Signal Quality Select a Wireless Signal Strength. Values are:

Print the Wireless Network Setup page. Press to print it.

An SSID is the name of a wireless local area network. You cannot change this menu item.

• Gradient—with values of 0–100, but you cannot

change this value.

• Named— – 0 is Unacceptable – 1 is Poor – 2 is Fair – 3 is Good – 4 is Excellent

Note: The Named value shown is based on current

signal strength valued returned from the internal print server. You cannot change the value.

TCP/IP Menu

Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent.

Use this To

Enable DHCP Specify Yes or No as the value. DHCP is Dynamic Host

Configuration Protocol. The network automatically

assigns a number for the network information.

Press to save and exit.

Set IP Address Access the Set IP Address Menu.

Note: This menu item is unavailable if DHCP is set to Enabled.

1 Press to view it. 2 Use the keypad to specify the current IP address.

3 Press to save and exit.

Use this To

Set IP Netmask Access the Set IP Netmask Menu.

Note: This menu item is unavailable if DHCP is set to Enabled.

1 Press to view it. 2 Use the keypad to specify the current IP Netmask.

3 Press to save and exit.

Set IP Gateway Access the Set IP Gateway Menu.

Note: This menu item is unavailable if DHCP is set to Enabled.

1 Press to view it. 2 Use the keypad to specify the current IP Gateway.

3 Press to save and exit.

Using the Maintenance menu

The Maintenance menu lets you check ink levels and handle various tasks related to print cartridges.

1 From the control panel, press or repeatedly until Maintenance is highlighted.

2 Press .

The Maintenance menu appears.

The following table explains the function of each menu item in the Maintenance menu.

Use this To

View Ink Levels See the current ink levels for both print cartridges.

a Press to start this task.

The Ink Levels screen appears to show you the ink levels of both cartridges.

b Press to return to the Maintenance menu.

Clean Cartridges Clean the print cartridge nozzles of both cartridges.

a Press to start this task.

The Clean Cartridges screen appears, and a cleaning page prints.

• Wait for the page to print.

-or-

• Press to stop the cleaning process.

b Discard the sheet.

Align Cartridges Align both cartridges to improve print quality.

a Press to start this task.

The Align Cartridges screen appears and an Alignment Page prints.

b Discard the sheet.

Use this To

Change Print Cartridges See a short video on the display with instructions on how to change print

cartridges.

a Press to start this task.

The Cartridge Installation screen appears and the video begins.

b Change the cartridges. For more information, see “Installing print

cartridges” on page 142.

c Press to stop the video at any time.

Print Test Page Print a Test Page to see if the printer is functioning properly. The Test Page

lists some information about the printer.

a Press to start this task.

The Test Page screen appears.

• Wait for the Test Page to print.

-or-

• Press to stop printing.

b Use the Test Page to reference the information and then discard the

sheet.

Reset Defaults Reset all of your previously defined user default settings to the factory

default settings.

a Press to start this task.

The Reset Menu Defaults screen appears.

b Press or to choose either Yes or No.

c Press .

Note: Items such as phone lists, time, date, and country code are not reset.

All other user default settings are reset.

Learning about the software

Using the printer software

Use this To

The Productivity Suite Open the component necessary for you to complete a

task.

The All-In-One Center Preview, scan, copy, print, and fax images.

The Solution Center Find troubleshooting, maintenance, and cartridge ordering

information.

Printing Preferences Select the best print settings for the document you are

printing.

The Photo Editor Edit photos and graphics.

The Toolbar Create printer-friendly versions of an active Web page.

Fast Pics Transfer digital photos from a memory card, a flash drive,

or a PictBridge-enabled digital camera to the computer. You can also print photos using the computer.

The Fax Solutions Software Adjust fax settings.

Using the Productivity Suite

To open the Productivity Suite software, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Suite icon.

Click the Productivity Suite icon for the task you want to complete.

Click To Details

Manage Documents Organize, search for, or print documents. Send documents to other

people, or open them with various programs.

Manage Photos Organize or print photos in various layouts. Send photos to other people,

or open them with various programs.

Visit Lexmark Online Visit our Web site.

1 Click Start ª Programs or All Programs ª Lexmark

9300 Series.

2 Select Productivity Suite.

Click To Details

Scan Scan a photo or document.

Copy Copy a photo or document with options to enlarge, reduce, or change

other features.

Fax Send a fax or change fax settings.

Attach to E-mail E-mail documents or photos which are scanned or saved on the

computer.

Scan & Edit Text (OCR) Scan a document to a word processor to edit the text using Optical

Character Recognition (OCR).

Scan to PDF Scan a document and save it on your computer as a PDF.

Learn more about what you can do with this software.

Find maintenance and troubleshooting information and tools to keep the printer working properly.

View a Web-based tutorial.

Using the All-In-One Center

Opening the All-In-One Center

Use the All-In-One Center software to scan, copy, and fax documents, or to print saved photos. To open the All-In-One Center, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Suite icon, and then click Scan or Copy.

1 Click Start ª Programs or All Programs ª Lexmark

9300 Series.

2 Select All-In-One Center.

Using the Scanning & Copying tab

Use the Scanning & Copying tab to perform scanning and copying tasks, to select a task from the Productivity Tools section, or to preview an image.

From this section You can

Scan

Copy

Productivity Tools

• Select a program to send a scanned image to.

• Select what type of image is being scanned.

• Select the scan quality.

Note: Click See More Scan Settings to view all settings.

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Select the size of the original document.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click See More Copy Settings to view all settings.

• Print – Repeat an image several times on one page. – Enlarge or reduce an image. – Print an image as a multiple-page poster. – Print more than one page on a sheet of paper.

• Share – Fax an image or document. – E-mail an image or document.

• Save – Save an image on the computer. – Save multiple photos. – Scan and save to PDF format.

• Edit – Edit text found in a scanned document (OCR). – Modify an image with a photo editor.

Preview Now

• Show or create folders.

• Preview and select images.

• Rename, delete, or edit selected images.

Note: For more information about using the Scanning & Copying tab, click Help in the top center of the screen.

Using the Saved Images tab

Use the Saved Images tab to perform tasks with images that are saved on the computer.

From this section You can

Open With Select where to send the saved images.

Photo Prints

Click Show More Printing Options to view and adjust the print settings. You can:

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Display Advanced Copy Settings to select and print photos in

standard sizes.

Productivity Tools

• Print – Print an album page with various photo sizes. – Enlarge or reduce an image. – Print an image as a multiple-page poster.

• Share – Fax an image or document. – E-mail an image or document.

• Edit – Edit text found in a scanned document (OCR). – Modify an image with a photo editor.

Note: For more information about using the Saved Images tab, click Help in the top center of the screen.

Using the Maintain/Troubleshoot link

The Maintain/Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility.

1 Click Start ª Programs or All Programs ª Lexmark 9300 Series.

2 Select All-In-One Center.

3 Click Maintain/Troubleshoot.

4 Select from these topics:

• Maintain or fix quality problems

• Troubleshoot problems

• Device status and ink levels

• More printing ideas and how to's

• Contact information

• Advanced

• View the software version and copyright information

• Display the Fax Printer Setup Utility

Using the Solution Center

The Solution Center provides help, as well as information about the printer status and ink level.

To open the Solution Center, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Productivity Suite icon, and then click the Maintain/Troubleshoot button.

The Solution Center consists of six tabs:

From here You can

Printer Status (Main dialog)

• View the status of the printer. For example, while printing, the status

of the printer is Busy Printing.

• View ink levels and order new print cartridges.

How To

• Learn how to: – Use basic features. – Print, scan, copy, and fax. – Print projects such as photos, envelopes, cards, banners, iron-

• Find the electronic User's Guide for more information.

• View ink levels and order new print cartridges.

Troubleshooting

• Learn tips about the current status.

• Solve printer problems.

• View ink levels and order new print cartridges.

1 Click Start ª Programs or All Programs ª Lexmark

9300 Series.

2 Select Solution Center.

on transfers, and transparencies.

Maintenance

Contact Information

Advanced

• Install a new print cartridge.

Note: Wait until scanning is complete before installing a new print

cartridge.

• View shopping options for new cartridges.

• Print a test page.

• Clean to fix horizontal streaks.

• Align to fix blurry edges.

• Troubleshoot other ink problems.

• View ink levels and order new print cartridges.

• Learn how to contact us by telephone or on the World Wide Web.

• View ink levels and order new print cartridges.

• Change the appearance of the Printing Status window.

• Turn printing voice notification on or off.

• Change network printing settings.

• Share information with us regarding how you use the printer.

• Obtain software version information.

• View ink levels and order new print cartridges.

Note: For more information, click Help in the lower right corner of the screen.

Using Printing Preferences

Opening Printing Preferences

Printing Preferences is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Printing Preferences based on the type of project you want to create. You can open Printing Preferences from almost any program:

1 With a document open, click File ª Print.

2 From the Print dialog, click Properties, Preferences, Options, or Setup.

Using the Printing Preferences tabs

All of the print settings are on the two main tabs of the Printing Preferences software: Print Setup and Advanced.

Tab Choices

Print Setup

Advanced

• Select a Quality/Speed setting of Automatic, Quick,

Normal, or Best.

• Select the Paper Options for paper size, paper type,

and paper source.

• Select portrait or landscape orientation.

• Select to print in black and white instead of color.

• Select to print a borderless copy.

• Specify the number of copies to print.

• Select to collate the job.

• Specify to print the last page of the job first.

• Specify to print on both sides of a sheet of paper

(two-sided printing called duplexing).

• Select a duplexing preference on how the sheets are

flipped.

• Select Automatic Image Sharpening.

• Select a Layout of Normal, Banner, Mirror, N-up,

Poster, Booklet, or Borderless.

Using the Photo Editor

Use the Photo Editor software to edit graphics or photos.

1 Click Start ª Programs or All Programs ª Lexmark 9300 Series.

2 Select Photo Editor.

3 Click File ª Open.

4 Select the image you want to edit.

5 Click Open.

6 Edit the image with the available tools.

Notes:

• You can edit only one image at a time.

• Move the mouse pointer over the tool for a description.

• To undo or redo changes, click the corresponding arrow next to Undo in the top center of the screen. You can

reverse multiple changes.

7 Click File ª Save as.

8 Enter a file name and file type, and then click Save.

From here You can

Quick Fixes

Image Adjust

Image Size

• Reduce the red-eye effect caused by light reflection.

• Fix the photo with one click.

• Colorize the image using antiquing or sepia tones.

• Crop the image.

• Rotate the image.

• Flip the image.

• Adjust the color depth.

• Adjust the color balance.

• Colorize the image.

• Adjust the Brightness/Contrast.

• Adjust the blur.

• Adjust the sharpness.

• Despeckle (blur) the image to remove dust and scratches.

• Adjust the exposure.

• Enhance the color level.

• Change the units of measurement.

• Resize the image.

• Crop the image.

From here You can

Drawing Tools

• Select an area by dragging a box around it. Use this for text box placement

and cutting and copying areas.

• Add text.

• Fill pixels with color.

• Draw with a pencil tool.

• Draw with a line tool.

• Erase areas.

• Paint areas with a paintbrush tool.

• Pick up a color using the eyedropper.

Using the Toolbar

The Toolbar lets you create printer-friendly versions of Web pages.

Note: The Toolbar launches automatically when you browse the Web using Microsoft Windows Internet Explorer version

5.5 or later.

Click To

• Select Page Setup options.

• Select Options to customize the toolbar appearance or select a different setting

for printing photos.

• Access links to the Lexmark Web site.

• Access Help for additional information.

• Uninstall the Toolbar.

Normal Print an entire Web page in normal quality.

Quick Print an entire Web page in draft quality.

Black and White Print an entire Web page in black and white.

Click To

Text Only

Photos Print only the photos or images on a Web page.

Preview Preview a Web page before printing.

Print only the text of a Web page.

Note: The number of photos or images valid for printing appears next to Photos.

Using Fast Pics

Use Fast Pics to save or print photos from a digital camera memory card or flash drive. To open Fast Pics, insert a digital camera memory card or flash drive. For more information, see “Inserting a memory

card” on page 98 or “Inserting a flash drive” on page 99. With Fast Pics, you can:

• Print photos using a computer. For more information, see “Printing photos stored on the computer using the

Productivity Suite” on page 106.

• Save photos from a memory card or flash drive to the computer. For more information, see “Transferring photos

from a memory device to a computer using Fast Pics” on page 100.

Using the Fax Solutions Software

Use this utility to adjust how faxes are sent and received. When you save the settings, they apply to every fax you send or receive. You can also use this utility to create and edit the Speed Dial list.

1 Open the program through one of these methods:

Method 1 Method 2 Method 3

Double-click the Fax Solutions Software icon on the desktop.

2 When the Fax Solutions Software appears, as shown, use the “I Want To” menu to:

a Click Start ª Programs or

All Programs ª Lexmark 9300 Series.

b Click Fax Solutions.

a Click Start ª Programs or All

Programs ª Lexmark 9300 Series.

b Click Lexmark Productivity Suite.

The Productivity Suite screen appears.

c Click the Fax icon.

• Send a fax.

• Adjust the Speed Dial list and other fax settings.

• View and use the Phonebook, so you can add new contacts or groups, edit or delete contacts or groups, and

add contacts or groups to Speed Dial lists.

• View several sample cover pages that you can choose from. You can also add your company logo to a sample

cover page.

3 To access any of the items in the “I Want To” menu, click on the item.

4 If needed, click the toolbar items to:

Click To

Fax

• Send a fax.

• Forward a fax.

• View, print, or modify a fax.

• Delete a fax.

• Retry to send a fax.

Tools

• Access and use the Phonebook.

• View several sample cover pages you can choose from.

• View a fax history.

• Change software preferences for fax lists.

• Adjust fax settings.

Help Locate information on faxing, fax settings, and so on.

For information on changing fax settings, see “Customizing settings using the Fax Setup Utility” on page 136.

5 After changing settings, click OK.

6 Close the Fax Solutions Software.

Loading paper and original documents

Loading paper in Tray 1

Make sure:

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

Note: To avoid jams, make sure the paper does not buckle when you adjust the paper guides.

1 Pull Tray 1 completely out of the printer.

2 Move the paper guides to the sides of Tray 1.

Note: If you are loading A4- or legal-size paper, squeeze the lever and pull to extend the tray. It is unnecessary to

extend the tray for paper sizes shorter in length than A4 or legal, such as letter-size paper. When you pull the extension out, the first stop accommodates A4-size paper. When the extension is fully out, it accommodates legal-size paper.

3 Load the paper.

4 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.

5 Insert Tray 1.

Note: The tray cannot be completely inserted so it is flush with the printer front if you extended the tray to

accommodate A4- or legal-size paper. Do not try to force the tray in further.

6 Flip up the paper exit tray stop to catch the paper as it exits.

Note: If you loaded A4- or legal-size paper, pull the paper exit tray stop to extend it fully.

Loading envelopes or 10 x 15 cm (4 x 6 in.) photo paper in Tray 1

1 Pull Tray 1 completely out of the printer.

2 Move the paper guides to the sides of Tray 1.

3 Use the envelope icon and the 10 x 15 cm (4 x 6 in.) photo card outline on the bottom of Tray 1 to help you position

envelopes or photo cards in the tray.

Note: Do not mix paper types in the tray. You can load either envelopes or photo cards, but not both.

4 Load envelopes or photo cards.

Note: Load envelopes or photo cards with the print side facing down. (If you are not sure which side is the printable

side, see the instructions that came with the envelopes or photo cards.)

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the envelopes or photo cards.

6 Insert Tray 1.

7 Flip up the paper exit tray stop to catch the envelopes or photo cards as they exit.

Note: Envelopes and photos require more drying time. Remove each envelope or photo as it exits, and allow it to dry

to avoid ink smudging.

Loading various paper types in Tray 1

Load up to Make sure

150 sheets of plain paper

• The paper is designed for use with inkjet printers.

• The paper guides rest against the left, right, and bottom edges of the

paper.

Load up to Make sure

100 sheets of heavyweight matte paper 50 sheets of photo paper 50 sheets of glossy paper

100 sheets of letterhead paper

10 envelopes

• The glossy or printable side of the paper faces down. (If you are not

sure which side is the printable side, see the instructions that came with the paper.)

• The paper guides rest against the left, right, and bottom edges of the

paper.

Note: Photos require more drying time. To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

• The letterhead side of the paper faces down.

• The top of the letterhead feeds into the printer first.

• The paper guides rest against the left, right, and bottom edges of the

paper.

• The envelopes are designed for use with inkjet printers.

• The print side of the envelopes faces down with the flap to the left as

shown.

• You load the envelopes in the center of the tray as indicated by the

icon. Load them vertically and all the way to the back of Tray 1.

• You print the envelopes in landscape orientation.

• The paper guides rest against the left, right, and bottom edges of the

envelopes.

• You select the correct envelope size. If the exact envelope size is not

listed, select the next larger size. Set the left and right margins so that the envelope text will be correctly positioned on the envelope.

Warning: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

Notes:

• Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

• Do not use envelopes that have exposed flap adhesive.

• Envelopes require more drying time. Remove each envelope as it

exits, and allow it to dry to avoid ink smudging.

Load up to Make sure

25 sheets of labels

50 transparencies

10 iron-on transfers

• You use full label sheets. Partial sheets (with areas exposed by

missing labels) may cause labels to peel off during printing, resulting in a paper jam.

• You load letter- or A4-size label sheets.

• The print side of the labels faces down.

• The top of the labels feeds into the printer first.

• The paper guides rest against the left, right, and bottom edges of the

label sheets.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging.

• The rough side of the transparencies faces down.

• You load letter- or A4-size transparencies.

• You remove any paper backing sheets from the transparencies

before loading.

• If the transparencies have a removable strip, each strip faces down

toward Tray 1.

• The paper guides rest against the left, right, and bottom edges of the

transparencies.

Note: Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid ink smudging.

• You follow the loading instructions that came with the iron-on

transfers.

• The print side of the transfers faces you.

• The paper guides rest against the edges of the transfers.

Note: For best results, load transfers one at a time.

25 index cards, photo cards, or postcards

• The thickness does not exceed 0.025 inches (0.635 mm).

• The print side of the cards faces down.

• You load the cards in the center of the tray, as indicated by the 4 x 6

photo card outline. Load the cards as shown.

• The paper guides rest against the left, right, and bottom edges of the

cards.

Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging.

Load up to Make sure

100 sheets of custom-size paper

20 sheets of banner paper

• The print side of the paper faces down.

• The paper size fits within these dimensions:

Width:

– 76.2–215.9 mm – 3.0–8.5 inches

Length:

– 127.0–431.8 mm – 5.0–17.0 inches

• The paper guides rest against the left, right, and bottom edges of the

paper.

• The print side of the banner faces down when loading.

• The leading edge of the banner paper feeds into the printer first.

• You have selected the correct paper size for the banner in Printing

Preferences. For more information, see “Using the Printing Preferences tabs” on page 69.

To load banner paper:

1 Pull Tray 1 completely out of the printer. 2 Remove all paper from Tray 1. 3 Move the paper guides as though you were loading legal-size paper. 4 Squeeze the lever and pull to extend the tray to legal size. 5 Tear off only the number of pages needed to print the banner. 6 Set the stack of pages in front of the printer. 7 Slide the first sheet from the banner stack of pages over the Tray 1

handle. Slide it all the way into the back of Tray 1.

8 Send the job to print.

Using the small media feeder

The small media feeder, located on top of the paper exit tray toward the back, lets you load envelopes, 4 x 6 photo paper, and other small card sizes without having to place them in Tray 1.

The small media feeder is helpful when:

• You want to print only one photo and you do not want to load Tray 1 with a photo card.

• You want to print one envelope for a letter. You would print the letter from paper loaded in Tray 1. Then, you print

the envelope quickly from the small media feeder.

You can load the following paper sizes into the small media feeder:

• L: 89 x 127 mm (3.5 x 5.0 inches)

• 101.6 x 152.4 mm (4 x 6 inches)

• Hagaki postcard: 100 x 148 mm (3.93 x 5.82 inches)

• Envelopes up to 101.6 mm (4 inches) wide

1 Remove any jobs in the paper exit tray.

Note: The icons on the top of the paper exit tray show the correct loading position for cards and envelopes.

2 Load one card or envelope at a time between the paper guides.

Make sure the print side of the item faces down. For envelopes, place the flap side of an envelope faceup and on the left side as shown:

Loading the optional Tray 2

You can load Tray 2 with letter, A4, or legal-size paper. You can load plain or photo paper types.

Note: Do not load any other paper sizes or types into Tray 2.

1 Pull Tray 2 completely out of the printer.

2 Move the paper guides to the sides of Tray 2.

Note: If you are loading A4 or legal-size paper, squeeze the lever and pull to extend the tray.

3 Load the paper.

4 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.

5 Insert Tray 2.

6 Flip up the paper exit tray stop to catch the paper as it exits.

Note: If you loaded A4 or legal-size paper, pull the paper exit tray stop to extend it fully.

Loading original documents into the Automatic Document Feeder

You can load up to 50 sheets of an original document into the Automatic Document Feeder tray for scanning, copying, and faxing. You can load A4, letter, or legal size paper into the Automatic Document Feeder.

1 Load an original document text side up into the Automatic Document Feeder tray.

Note: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the Automatic

Document Feeder. Place these items on the scanner glass.

2 Adjust the paper guide on the Automatic Document Feeder tray against the edges of the paper.

Automatic Document Feeder paper capacity

Load up to Make sure

50 sheets of:

• Letter paper

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• A4 paper

• Legal-size paper

50 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

• The document is loaded text side up.

• The paper guide is against the edge of the paper.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.27 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the Automatic Document Feeder tray.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. You can also scan three-dimensional objects for use in catalogs, brochures, or product fliers.

Notes:

• Place photos, postcards, small items, thin items (such as magazine clippings), and three-dimensional objects on

the scanner glass instead of in the Automatic Document Feeder.

• The maximum scan area for the scanner glass is 216 x 297 mm (8.5 x 11.7 in.).

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document facedown on the scanner glass in the upper left corner. The arrows which surround

this corner remind you of the proper placement.

Note: Photos should be loaded as shown.

4 Close the top cover to avoid dark edges on the scanned image.

Understanding and using tray linking

If your printer has the optional Tray 2 installed, there is a feature called tray linking that lets the printer select paper from one tray until it becomes empty, and then automatically begin feeding paper from the other tray. You must load the same size and same type of media in both trays.

When the trays are linked, the printer has a total paper capacity of 300 sheets, since Tray 1 and Tray 2 each hold 150 sheets.

When you are using tray linking, it is very important that you load the same size and type of paper in both trays. The paper sizes you can load are letter, A4, or legal. You can load plain or photo paper.

Notes:

• If both trays do not have the same type of paper when they are linked, a job could mistakenly print on the wrong

paper type.

• Never mix paper sizes or types in a tray.

Enabling tray linking

1 Load Tray 1 and Tray 2 with the same size and type of paper.

2 From the control panel, press

or repeatedly until Setup is highlighted.

3 Press .

The Setup menu appears with the Paper Handling submenu highlighted.

4 Press .

The Size - Tray 1 submenu appears.

5 Press or until you reach the size of the paper loaded in Tray 1.

6 Press or repeatedly until the Type - Tray 1 submenu is highlighted.

7 Press or until you reach the paper type loaded in Tray 1.

If you want, you can select Auto Detect.

8 Press

or repeatedly until the Size - Tray 2 submenu is highlighted.

9 Press or until you reach the size of the paper loaded in Tray 2. The size should be the same size loaded into

Tray 1.

10 Press or repeatedly until the Type - Tray 2 submenu is highlighted.

11 Press or until you reach the paper type loaded in Tray 2. The type should be the same type loaded into Tray

1. If you want, you can select Auto Detect.

12 Press or repeatedly until the Tray Linking submenu is highlighted.

13 Press or until you reach Auto.

Tray linking is now set only if you press ; however, you still need to define the default tray for each of the following submenus, so continue with the following steps.

Note: Defining the tray in each of the submenus tells the printer which tray it will feed paper from when it prints a copy, photo, print, fax, PictBridge, or Bluetooth job.

14 Press

or repeatedly until the Copy Source submenu is highlighted.

15 Press or to specify the tray you want as the copy source.

16 Press

or repeatedly until the Photo Source submenu is highlighted.

17 Press or to specify the tray you want as the photo source.

18 Press or repeatedly until the Print Files Source submenu is highlighted.

19 Press or to specify the tray you want as the source for printing files.

20 Press

or repeatedly until the Fax Source submenu is highlighted.

21 Press or to specify the tray you want as the fax source.

22 Press or repeatedly until the PictBridge Source submenu is highlighted.

23 Press or to specify the tray you want as the PictBridge source.

24 Press

or repeatedly until the Bluetooth Source submenu is highlighted.

25 Press or to specify the tray you want as the Bluetooth source.

26 Press to save the values as settings.

The message New Default Settings Saved appears.

The control panel display returns to the Setup submenu.

Disabling tray linking

To disable tray linking, set the Tray Linking submenu to Off.

Printing

Printing a document

1 Load paper.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 Adjust the settings.

5 Click OK.

6 Click OK or Print.

Printing multiple copies of a document

You can print multiple copies of:

• a hard copy document which you place in the Automatic Document Feeder (ADF) or on the scanner glass

• a soft copy document contained in a file on your personal computer

To print multiple copies of a hard copy document:

1 Load paper.

2 Load an original document faceup into the Automatic Document Feeder (ADF) or load the first page of a document

facedown on the scanner glass.

3 From the control panel, press

4 Press .

The Copy Mode menu appears.

5 Press or repeatedly until you reach the Copies menu item.

6 Press or repeatedly until the number of copies you want to print appears.

Note: You can press at this point to start the copy job; however, if your document contains more than one page,

it is best to collate the printed pages, so continue with the following steps.

7 Press

8 Press or until On appears.

9 Press .

Note: If you are using the scanner glass, a message appears prompting you for additional pages.

To print multiple copies of a soft copy document:

1 Load paper.

or repeatedly until you reach the Collate menu item.

or repeatedly until Copy is highlighted.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Setup tab, select the number of copies to print.

5 If your document contains more than one page, select the Collate Copies check box.

6 Click OK.

7 Click OK or Print.

Printing a Web page

You can use the Toolbar to create a printer-friendly version of any Web page.

1 Load paper.

2 Open a Web page using Microsoft Internet Explorer 5.5 or later.

3 If you want to check or change your print settings:

a From the toolbar area, click Lexmark ª Page Setup. b Adjust the print settings. c Click OK.

Note: For additional print setting options, see “Opening Printing Preferences” on page 69.

4 If you want to view the Web page before printing:

a Click Preview. b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images or

text only.

c Click:

• Print

• Close, and continue to step 5.

5 If needed, select a print option from the Toolbar:

• Normal

• Quick

• Black and White

• Text Only

Printing photos or images from a Web page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing down.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Open a Web page with Microsoft Internet Explorer 5.5 or later.

On the Toolbar, the number of photos valid for printing appears next to Photos.

3 If no number appears next to Photos:

a From the Lexmark logo drop-down menu, select Options. b Select the Advanced tab. c Select a lower minimum photo size. d Click OK.

The number of photos valid for printing appears next to Photos.

4 Click Photos.

The Fast Pics dialog appears.

5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper size

in the printer, and the number of copies you want.

6 If you want to print one photo or image at a time:

a Click the photos or images you do not want to print to deselect them. b To make common editing changes:

1 Right-click the photo or image. 2 Click Edit. 3 Make your selections. 4 Follow the instructions on the screen. 5 When you are finished making changes, click Done. 6 Select the size you want, the blank paper size in the printer, and the number of copies you want.

7 Click Print Now.

Printing files from a memory card or flash drive

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Insert a memory card into a card slot or a flash drive into the PictBridge port.

The printer automatically switches to Print Files mode if there are only Microsoft Office files stored on the memory card or thumbdrive. Only Microsoft Office files that have filename extensions *.DOC, *.XLS, and *.PPT. are recognized.

Note: The printer automatically switches to Photo Card mode if there are photos stored on the memory card or flash drive. To exit the Photo Card menu:

a Press

b Press or repeatedly until Print Files is highlighted.

c Press .

3 Press

to enter the Print Files Mode menu.

4 Press or repeatedly until the file you want to print is highlighted.

5 Press .

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Setup tab, select the number of copies to print.

5 Select the Collate Copies check box.

6 If you want to print with reverse page order, select the Print Last Page First check box.

7 Click OK.

8 Click OK or Print.

Printing the last page first (reverse page order)

1 Load paper.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Setup tab, select Print Last Page First.

5 Click OK.

6 Click OK or Print.

Printing multiple pages on one sheet

1 Load paper.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 Click the Advanced tab.

5 From the Layout drop-down menu, select N-up.

6 From the “Pages per sheet” drop-down list, select the number of pages to print on each page.

7 If you want each page image to be surrounded by a border, select Print Page Borders.

8 Click OK.

9 Click OK or Print.

Printing transparencies

1 Load transparencies.

2 With a document open, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

The Print Setup tab appears.

4 From the Media Type list, select Transparency.

5 From the Paper Size list, select the size of the transparencies loaded (Letter or A4).

6 Click OK.

7 Click OK or Print.

Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may

require up to 15 minutes to dry.

Printing envelopes

1 Load envelopes in Tray 1 or one envelope in the small media feeder.

2 From the software application, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

The Print Setup tab appears.

4 From the Media Type list, select Automatic or Plain.

5 From the Paper Size list, select the envelope size loaded.

6 Select Portrait or Landscape orientation.

Note: Most envelopes use landscape orientation.

7 Click OK.

8 Click OK or Print.

Printing cards

1 Load greeting cards, index cards, or postcards in Tray 1 or one card in the small media feeder.

2 From the software application, click File ª Print.

3 Click Properties, Preferences, Options, or Setup.

4 Select a speed setting from the four available: Automatic, Quick Print, Normal, and Best.

Select Best for photos and greeting cards and Normal for other types of cards. Note: If you are unsure, select Automatic.

5 Click the Advanced tab.

6 From the Media Type list, select Card Stock or one of the photo paper types listed.

7 From the Paper Size list, select the card size loaded.

8 Select Portrait or Landscape orientation.

9 Click OK.

10 Click OK or Print.

Note: To prevent smudging, remove each card as it exits, and let it dry before stacking.

Printing a banner

1 Pull Tray 1 completely out of the printer.

2 Remove all paper from Tray 1.

3 Move the paper guides as though you were loading legal-size paper.

4 Squeeze the lever and pull to extend the tray to legal size.

5 Tear off only the number of sheets needed for the banner (up to 20 sheets).

6 Set the stack of pages in front of the printer.

7 Slide the first sheet from the banner stack of pages over the Tray 1 handle. Slide it all the way into the back of Tray

8 With your document open, click File ª Print.

9 Click Properties, Preferences, Options, or Setup.

10 Click the Advanced tab.

11 From the Layout drop-down menu, select Banner.

12 From the Banner Paper Size drop-down menu, select Letter Banner or A4 Banner.

13 Click OK.

14 Click OK or Print.

Printing on both sides of the paper (duplexing)

When you select two-sided printing (duplexing), the printer prints on both sides of a sheet of paper. If your printer has a duplex unit installed, the printer automatically prints on both sides of each sheet.

If your printer does not have the duplex unit installed, the printer prints the odd-numbered pages of the document on the front sides of the sheets. You then reload the document, and the printer prints the even-numbered pages on the back sides of the sheets. This method is called manual duplexing since you have to reload the stack of sheets manually after the front sides print, so that the printer can print the back sides.

1 With a document open, click File ª Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click the Advanced tab.

4 From the 2-Sided Printing section, click 2-Sided printing.

5 Select a binding edge of Side Flip or Top Flip.

6 If your printer does not have a duplex unit installed, make sure Print Instruction Page to Assist in Reloading is

selected.

7 Click OK to close any printer software dialogs that are open.

8 Print the document.

Notes:

• The instruction sheet for two-sided printing will not print completely on paper smaller than A4 or letter size.

• To return to single-sided printing, make sure 2-Sided printing is not selected.

Canceling a print job

To cancel a print job using the control panel:

You must have started a print job from your computer to complete this task.

1 Wait for the Printing screen to appear.

2 Press

The print job stops printing and the page ejects into the paper exit tray. Note: If the print job contained multiple pages loaded into the Automatic Document Feeder (ADF), the print job

stops printing on the page it was currently on when you pressed

To cancel a print job using the computer:

There are several methods for canceling a print job.

Canceling a job from a computer running Windows

Canceling a job from the taskbar

. This page ejects as an incomplete copy.

1 When a job is sent to print, a small printer icon appears in the right corner of the taskbar. Double-click the printer

icon. A list of print jobs appears in the printer window.

2 Select the job requiring cancellation.

3 From the queue window, select the job you want to cancel.

4 Press the Delete key on the keyboard or click the Delete icon.

Canceling a job from the desktop

1 Minimize all programs to reveal the desktop.

2 Double-click the My Computer icon.

3 Double-click the Printers icon.

A list of available printers appears.

4 Double-click the printer selected when the job was sent to print.

A list of print jobs appears in the printer window.

5 Select the job requiring cancellation.

6 Press the Delete key on the keyboard.

Canceling a job from a Macintosh computer running Mac OS 9.x

When sending a job to print, the printer icon for the selected printer appears on the desktop.

1 Double-click the printer icon on the desktop.

A list of print jobs appears in the printer window.

2 Select the print job requiring cancellation.

3 Press the trash can button.

Canceling a job from a Macintosh computer running Mac OS X

1 Open ApplicationsªUtilities, and then double-click Print Center or Printer Setup.

2 Double-click the printer where the print job is being sent.

3 In the printer window, select the print job requiring cancellation.

4 Press Delete.

Working with photos

Notes:

• Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to set

photo print settings, see “Using Photo and the Photo Card Mode menu” on page 45.

• For best results when printing photos or other high-quality images, use Lexmark PerfectFinish Photo Paper or

Lexmark Photo Paper. Do not use Lexmark Premium Photo Paper. Your print cartridges are not compatible with this type of paper.

Retrieving and managing photos

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing up.

• If there is an arrow on the card, make sure it points toward the printer.

• Make sure you connect the memory card to the adapter that came with it before inserting it into the slot.

Slot Memory card

Memory Stick

xD Picture Card

Secure Digital/Multi Media Card

Compact Flash/Microdrive

2 Wait for the light located near the top memory slot on the printer to come on. The light blinks to indicate the memory

card is being read or is transmitting data. Warning: Do not touch cables, any network adapter, the memory card, or the printer in the area shown while

actively printing, reading, or writing from a memory card. A loss of data can occur. Also, do not remove a memory card while actively printing, reading, or writing from a memory card.

SD/M

CF/M

PictBridge

When the printer recognizes that a memory card is installed, the message Memory Card Detected appears.

SD/M

CF/M

PictBridge

If the printer does not read the memory card, remove and reinsert it. For more information, see “Memory card troubleshooting” on page 174.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message appears on the display prompting you to designate the device you want the printer to recognize.

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your flash drive does not fit directly into the port.

2 Wait for the printer to recognize that a flash drive is installed. When the flash drive is recognized, the message

Storage Device Detected appears.

If the printer does not read the flash drive, remove and reinsert it. Warning: Do not touch cables, any network adapter, the flash drive, or the printer in the area shown while actively

printing, reading, or writing from the flash drive. A loss of data can occur. Also, do not remove the flash drive while actively printing, reading, or writing from the flash drive.

Transferring photos from a memory device to a computer using Fast Pics

SD/M

CF/M

PictBridge

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through a print server.

1 Make sure the printer is connected to a computer, and both the printer and computer are on.

2 Insert a memory card or flash drive that contains the images that you want to transfer. For more information, see

“Inserting a memory card” on page 98 or “Inserting a flash drive” on page 99. The Fast Pics software automatically launches on your computer screen.

3 From the Fast Pics dialog, click Save Photos to PC.

The light on the printer blinks to indicate the memory card is being read or transmitting data. If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data.

4 Wait for the light to stop blinking.

Warning: Do not touch cables, any network adapter, the memory card or flash drive, or the printer in the area

shown while actively printing, reading, or writing from a memory card or flash drive. A loss of data can occur. Also, do not remove a memory card or flash drive while actively printing, reading, or writing from a memory card or flash drive.

5 Follow the instructions on the computer screen to specify where you want to save the images.

Transferring photos from a memory device to the computer using the control panel

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through a print server.

1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see

“Inserting a memory card” on page 98 or “Inserting a flash drive” on page 99. The light on the printer blinks to indicate the memory card is being read or transmitting data. If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data.

2 Wait for the light to stop blinking.

Warning: Do not touch cables, any network adapter, the memory card or flash drive, or the printer in the area

100

Lexmark X9350 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Finding information about the printer

Setting up the printer

Checking the box contents

Installing another language control panel

Adjusting the display for easy viewing

Installing the optional Tray 2

Getting the printer ready to fax

Choosing a fax connection

Setting the printer to fax from the computer using the Productivity Suite

Setting the printer to use the Fax feature without a computer

Using an RJ11 adapter

Connecting directly to a telephone wall jack

Connecting directly to a telephone wall jack in Germany

Connecting to a telephone

Connecting to an answering machine

Connecting to a computer with a modem

Networking the printer

Installing network printers

Networking the printer

Installing the printer on a network

Installing the printer on additional network computers

Using a wireless network connection

Using an Ethernet connection

Shared printing

Tips for installing a network printer

Assigning an IP address

Finding your MAC address

Finding a printer/print server located on remote subnets

Wireless troubleshooting

Network key is invalid

Printer is unable to join the network

Printer is configured correctly, but cannot be found on the network

Network printer does not print

Ethernet troubleshooting

The printer to be configured does not appear in the list of printers found on your network

Cannot print to the network printer

Learning about the printer

Understanding the parts of the printer

Using the control panel buttons and menus

Using the control panel

Navigating the control panel menus

Using Copy and the Copy Mode menu

Using Photo and the Photo Card Mode menu

Using the Print Files menu

Using Fax and the Fax Mode menu

Using Scan and the Scan Mode menu

Using the Setup menu

Using the Setup menu and submenus

Using the Paper Handling submenu

Using the Change Printer Default Settings submenu

Using the Change Copy Default Settings submenu

Using the Change Photo Default Settings submenu

Using the Change Print File Default Settings submenu

Using the Change Fax Default Settings submenu

Using the Change Scan Default Settings submenu

Using the Change Bluetooth Default Settings submenu

Using the Change PictBridge Default Settings submenu

Printing the Print Settings List

Using the Network Setup submenu

Using the Maintenance menu

Learning about the software

Using the printer software

Using the Productivity Suite

Using the All-In-One Center

Opening the All-In-One Center

Using the Scanning & Copying tab

Using the Saved Images tab

Using the Maintain/Troubleshoot link

Using the Solution Center

Using Printing Preferences

Opening Printing Preferences

Using the Printing Preferences tabs

Using the Photo Editor

Using the Toolbar

Using Fast Pics