Lexmark MX310DN User Manual

Download

MX310dn

User's Guide

September 2014 www.lexmark.com

Machine type(s):

7015

Model(s):

270

Contents 2

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Finding information about the printer......................................................................................................8

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................10

Understanding the basic functions of the scanner..................................................................................11

Using the ADF and scanner glass.............................................................................................................12

Using the printer control panel...............................................................................................................12

Understanding the colors of the Sleep button and indicator lights........................................................13

Additional printer setup.............................................................................15

Installing internal options........................................................................................................................15

Installing hardware options.....................................................................................................................18

Attaching cables......................................................................................................................................22

Setting up the printer software...............................................................................................................23

Networking..............................................................................................................................................24

Verifying printer setup............................................................................................................................27

Loading paper and specialty media............................................................29

Setting the paper size and type...............................................................................................................29

Configuring Universal paper settings......................................................................................................29

Loading trays...........................................................................................................................................29

Loading the multipurpose feeder............................................................................................................34

Linking and unlinking trays......................................................................................................................38

Paper and specialty media guide................................................................41

Using specialty media..............................................................................................................................41

Paper guidelines......................................................................................................................................43

Supported paper sizes, types, and weights.............................................................................................47

Printing......................................................................................................50

Printing a document................................................................................................................................50

Printing from a mobile device.................................................................................................................51

Printing confidential and other held jobs................................................................................................51

Contents 3

Printing information pages......................................................................................................................53

Canceling a print job................................................................................................................................53

Copying......................................................................................................55

Making copies.........................................................................................................................................55

Copying photos........................................................................................................................................56

Copying on specialty media.....................................................................................................................56

Customizing copy settings.......................................................................................................................58

Placing information on copies.................................................................................................................62

Canceling a copy job................................................................................................................................63

Understanding the copy options.............................................................................................................63

E-mailing....................................................................................................66

Setting up the printer to e-mail...............................................................................................................66

Creating an e-mail shortcut.....................................................................................................................67

E-mailing a document..............................................................................................................................67

Canceling an e-mail.................................................................................................................................67

Faxing........................................................................................................68

Setting up the printer to fax....................................................................................................................68

Sending a fax...........................................................................................................................................82

Creating a fax destination shortcut using the Embedded Web Server...................................................84

Customizing fax settings..........................................................................................................................85

Canceling an outgoing fax.......................................................................................................................86

Holding and forwarding faxes.................................................................................................................86

Understanding the fax options................................................................................................................87

Scanning....................................................................................................89

Scanning to an FTP address.....................................................................................................................89

Scanning to a computer..........................................................................................................................90

Understanding the printer menus..............................................................92

Menus list................................................................................................................................................92

Paper menu.............................................................................................................................................93

Reports menu........................................................................................................................................102

Network/Ports menu.............................................................................................................................103

Security menu.......................................................................................................................................109

Settings menu........................................................................................................................................111

Contents 4

Help menu.............................................................................................................................................143

Saving money and the environment.........................................................144

Saving paper and toner.........................................................................................................................144

Saving energy........................................................................................................................................145

Recycling................................................................................................................................................147

Securing the printer..................................................................................149

Statement of Volatility..........................................................................................................................149

Erasing volatile memory........................................................................................................................149

Erasing non‑volatile memory................................................................................................................149

Finding printer security information.....................................................................................................150

Maintaining the printer............................................................................151

Cleaning printer parts............................................................................................................................151

Checking the status of parts and supplies.............................................................................................153

Estimated number of remaining pages.................................................................................................153

Ordering supplies..................................................................................................................................154

Storing supplies.....................................................................................................................................155

Replacing supplies.................................................................................................................................156

Moving the printer................................................................................................................................160

Managing the printer...............................................................................162

Finding advanced networking and administrator information.............................................................162

Accessing the remote control panel......................................................................................................162

Setting up e‑mail alerts.........................................................................................................................162

Viewing reports.....................................................................................................................................163

Configuring supply notifications from the Embedded Web Server.......................................................163

Restoring factory default settings.........................................................................................................164

Clearing jams............................................................................................165

Avoiding jams........................................................................................................................................165

Understanding jam messages and locations.........................................................................................166

[x]‑page jam, open front door. [20y.xx]................................................................................................167

[x]‑page jam, open rear door. [20y.xx]..................................................................................................170

[x]‑page jam, clear standard bin. [20y.xx].............................................................................................171

[x]‑page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................172

[x]‑page jam, open tray [x]. [24y.xx].....................................................................................................173

Contents 5

[x]‑page jam, clear manual feeder. [25y.xx]..........................................................................................174

[x]‑page jam, open automatic feeder top cover. [28y.xx].....................................................................176

Troubleshooting.......................................................................................177

Understanding the printer messages....................................................................................................177

Solving printer problems.......................................................................................................................191

Solving print problems..........................................................................................................................196

Solving copy problems..........................................................................................................................220

Solving fax problems.............................................................................................................................223

Solving scanner problems.....................................................................................................................229

Embedded Web Server does not open.................................................................................................233

Contacting customer support................................................................................................................234

Notices.....................................................................................................236

Product information..............................................................................................................................236

Edition notice........................................................................................................................................236

Power consumption..............................................................................................................................241

Index........................................................................................................254

Safety information 6

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire.

Do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Safety information 7

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

SAVE THESE INSTRUCTIONS.

Learning about the printer 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Information on setting up and configuring the accessibility features of your printer

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available at

Note: These guides are also available in other languages.

Lexmark Accessibility Guide—This guide is available at

http://support.lexmark.com.

or application, and then click Help.

Click

Notes:

http://support.lexmark.com.

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature ‑40 to 60°C (-40 to 140°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

1 Right side 300 mm (12 in.)

2 Front 510 mm (20 in.)

3 Left side 200 mm (8 in.)

4 Rear 200 mm (8 in.)

5 Top 540 mm (21 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

You can configure your printer by adding an optional 250‑ or 550‑sheet tray. For instructions on installing the optional tray, see

“Installing optional trays” on page 19.

Learning about the printer 11

1 Printer control panel

2 Automatic document feeder (ADF)

3 ADF tray

4 ADF bin

5 Front door release button

6 Standard 250‑sheet tray

7 Optional 250‑ or 550‑sheet tray

8 100‑sheet multipurpose feeder

9 Paper stop

10 Standard bin

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

Learning about the printer 12

Using the ADF and scanner glass

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the page.

Use the scanner glass for single‑page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

• Load the document into the ADF tray faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.

• Scan media weights from 52 to 120 g/m

(14–32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF tray. Place these items on the scanner glass.

Using the scanner glass

When using the scanner glass:

• Place the document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 296.9 mm (8.5 x 11.69 inches).

• Copy books up to 12.7 mm (0.5 inch) thick.

Using the printer control panel

Learning about the printer 13

Use the To

1 Display

• View the printer status and messages.

• Set up and operate the printer.

2 Arrow buttons Scroll up and down or left and right.

3 Select button

• Select menu options.

• Save settings.

4 Address book button View all the stored addresses.

5 Redial button View the last number dialed.

6 Keypad Enter numbers, letters, or symbols.

7 Sleep button Enable Sleep mode or Hibernate mode.

Do the following to wake the printer from Sleep mode:

• Press any hard button.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset using the main power switch.

8 Cancel button Cancel all printer activity.

9 Start button Start a job, depending on which mode is selected.

10 Fax button Send faxes.

11 Back button Return to the previous screen.

12 Home button Go to the home screen.

13 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator lights on the control panel signify a printer status or condition.

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle, or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Learning about the printer 14

Sleep button light Printer status

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Additional printer setup 15

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electircal outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

Available internal options

Memory cards

•

Flash memory

• Fonts

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1 Open the controller board access door.

Additional printer setup 16

2 Open the controller board shield using the green handle.

3 Use the following illustration to locate the option card connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any controller board electronic components or connectors.

4 Close the shield, and then the access door.

Additional printer setup 17

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 15.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card. Doing so may

cause damage.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

Additional printer setup 18

4 Push the card firmly into place.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flush with the controller board.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Install the printer and any hardware options you have purchased in the following order:

• Printer stand

• Optional 250‑ or 550‑sheet tray

• Printer

www.lexmark.com/multifunctionprinters.

Additional printer setup 19

For more information on installing a printer stand, optional 250‑ or 550‑sheet tray, or spacer, see the setup sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

www.lexmark.com/multifunctionprinters.

2 Unpack the tray, and then remove all packing material.

Additional printer setup 20

3 Pull out the tray from the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

7 Align the printer with the tray, and then slowly lower the printer into place.

Note: Optional trays lock together when stacked.

Additional printer setup 21

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Notes:

• When the printer software and any hardware options are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see

available options in the print driver” on page 23.

“Adding

• To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer

until it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

Additional printer setup 22

Attaching cables

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing or scanning. Loss of data or a malfunction can occur.

Use the To

1 Printer power cord

socket

2 Power switch Turn the printer on or off.

3 Ethernet port Connect the printer to an Ethernet network.

4 EXT port Connect additional devices (telephone or answering machine) to the printer and the

Connect the printer to a properly grounded electrical outlet.

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the adapter plug to access the port.

Additional printer setup 23

Use the To

5 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL filter,

or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

6 USB printer port Connect the printer to a computer.

7 Security slot Attach a lock that will secure the printer in place.

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Adding available options in the print driver

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b Type control printers. c Press Enter, or click OK.

2 Select the printer you want to update, and then do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

3 Navigate to the Configuration tab, and then select Update Now ‑ Ask Printer.

4 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies.

2 Navigate to the list of hardware options, and then add any installed options.

3 Apply the changes.

Additional printer setup 24

Networking

Notes:

• Purchase a MarkNet

For information on installing the wireless network adapter, see the setup sheet that came with the adapter.

N8352 wireless network adapter first before setting up the printer on a wireless network.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), and WPA2 are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

Additional printer setup 25

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Settings > > Network/Ports > > Active NIC > > Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Settings > > Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

2 Select a wireless connection setup.

Additional printer setup 26

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Press , and then follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration (PBC) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start Push Button Method >

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address bar.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Additional printer setup 27

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. When you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

From the printer control panel, navigate to:

> Settings > >Reports > > Menu Settings Page >

Additional printer setup 28

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > > Reports > > Network Setup Page >

2 Check the first section of the network setup page, and then confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 29

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 165 and “Storing paper” on page 46.

see

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder size, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the tray or feeder type, and then press .

5 Press the up or down arrow button to select the paper type, and then press .

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal paper size is 76.2 x 76.2 mm (3 x 3 inches), and is supported only from the

multipurpose feeder.

• The largest supported Universal paper size is 215.9 x 359.92 mm (8.5 x 14.17 inches), and is supported from all

paper sources.

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a unit of

measure >

2 Select Portrait Width or Portrait Height, and then press .

3 Press the left or right arrow button to change the setting, and then press .

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray completely.

Loading paper and specialty media 30

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause a jam.

2 Squeeze and then slide the width guide tab to the correct position for the size of the paper you are loading.

A 4

LT R

E X E C

B 5

A 5

Loading paper and specialty media 31

3 Squeeze and then slide the length guide tab to the correct position for the size of the paper you are loading.

E XE

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

• When loading legal‑size paper, the length guide extends beyond the base leaving the paper exposed to dust.

To protect the paper from dust, you can purchase a dust cover separately. For more information, contact customer support.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab

toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.

Loading paper and specialty media 32

LT R

E X E

A 5

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack.

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

Loading paper and specialty media 33

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill indicator located on the side of the width guide.

6 Insert the tray.

7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 34

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, paper labels, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

a Pull the multipurpose feeder extender.

Loading paper and specialty media 35

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and then fan

them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

Loading paper and specialty media 36

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the paper or specialty media.

Notes:

• Do not force paper or specialty media into the multipurpose feeder.

• Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides. Overfilling may cause paper jams.

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge

entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in.

Loading paper and specialty media 37

Note: When loading A6‑size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

• Load letterhead faceup with the top edge entering the printer first. For two‑sided (duplex) printing, load

letterhead facedown with the bottom edge entering the printer first.

Loading paper and specialty media 38

• Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty

media loaded in the multipurpose feeder.

Linking and unlinking trays

The printer links trays when the specified paper size and type are the same. When a linked tray becomes empty, paper feeds from the next linked tray. To prevent trays from linking, assign a unique custom paper type name.

Linking and unlinking trays

Note: This feature applies only in network printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the tray settings to specify the paper size and type for the tray.

• To link trays, make sure the paper size and type for the tray match with that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match with that of the other tray.

4 Click Submit.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.

The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Loading paper and specialty media 39

Creating a custom name for a paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Select a custom name, and then type a new custom paper type name.

3 Press .

4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Loading paper and specialty media 40

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Paper and specialty media guide 41

Paper and specialty media guide

Notes:

• Make sure that the paper size, type, and weight are set correctly on the computer or control panel.

• Flex, fan, and straighten specialty media before loading them.

• The printer may print at a reduced speed to prevent damage to the fuser.

• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark support Web

http://support.lexmark.com.

site at

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading trays” on page 29 – “Loading the multipurpose feeder” on page 34

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 75‑g/m

• Use only new envelopes from undamaged packages.

(20‑lb bond) weight.

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

Paper and specialty media guide 42

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

For more information on label printing, characteristics, and design, see the Card Stock & Label Guide available at

http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives , face sheet (printable stock) , and topcoats can withstand up to 172‑kPa (25‑psi) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be

at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.08‑inch) strip on the leading and driver edge,

and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Paper and specialty media guide 43

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights up to 120‑g/m2 (32‑lb) bond grain long paper. The multipurpose feeder can automatically feed paper weights up to 163‑g/m

60 g/m bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommended to use 90 g/m

(24 lb) or heavier paper.

Note: Two‑sided printing is supported only for 60–90‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

(43‑lb) bond grain long paper. Paper lighter than

(16–24‑lb) bond paper.

Paper and specialty media guide 44

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(16 to 24 lb) weight paper.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Paper and specialty media guide 45

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or the Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Paper and specialty media guide 46

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

For more information about Lexmark, visit at the Environmental Sustainability link.

www.lexmark.com. General sustainability-related information can be found

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Paper and specialty media guide 47

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Supported paper sizes

Paper size and dimension Standard

250‑sheet tray

Optional 250‑ or 550‑sheet tray

Multipurpose feeder

ADF Scanner

Business card X X X X

3 x 5 in. X X

4 x 6 in. X X

210 x 297 mm (8.27 x 11.7 in.)

148 x 210 mm (5.83 x 8.27 in.)

X X

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

Letter

215.9 x 279.4 mm (8.5 x 11 in.)

Duplex

glass

printing

X X

Legal

215.9 x 355.6 mm (8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Oficio (México)

215.9 x 340.4 mm (8.5 x 13.4 in.)

Paper is supported only if the paper size setting is set to Universal.

Paper is supported in two‑sided (duplex) printing only if the width is at least 210 mm (8.27 in.) and the length is at least

279.4 mm (11 in.). The smallest supported Universal paper size is supported only in the multipurpose feeder.

Paper is supported only if the width is at least 215.9 mm (8.5 in.) and the length is at least 296.9 mm (11.7 in.).

Paper is supported only if the length is at least 296.9 mm (11.7 in.).

Paper and specialty media guide 48

Paper size and dimension Standard

250‑sheet tray

Folio

215.9 x 330.2 mm (8.5 x 13 in.)

Statement

139.7 x 215.9 mm (5.5 x 8.5 in.)

Universal

76.2 x 127 mm (3 x 5 in.) to

215.9 x 359.92 mm (8.5 x 14.17 in.)

7 3/4 Envelope (Monarch)

98.4 x 190.5 mm (3.875 x 7.5 in.)

9 Envelope

98.4 x 226.1 mm (3.875 x 8.9 in.)

10 Envelope

104.8 x 241.3 mm (4.12 x 9.5 in.)

Optional 250‑ or 550‑sheet tray

Multipurpose feeder

ADF Scanner

glass

Duplex printing

XX X X

X X

DL Envelope

X X

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

X X

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

X X

176 x 250 mm (6.93 x 9.84 in.)

Other Envelope

85.7 x 165 mm to

215.9 x 355.6 mm (3.375 x 6.50 in. to

8.5 x 14 in.)

Paper is supported only if the paper size setting is set to Universal.

Paper is supported in two‑sided (duplex) printing only if the width is at least 210 mm (8.27 in.) and the length is at least

279.4 mm (11 in.). The smallest supported Universal paper size is supported only in the multipurpose feeder.

Paper is supported only if the width is at least 215.9 mm (8.5 in.) and the length is at least 296.9 mm (11.7 in.).

Paper is supported only if the length is at least 296.9 mm (11.7 in.).

Paper and specialty media guide 49

Supported paper types and weights

The standard tray supports 60–90‑g/m2 (16–24‑lb) paper weights. The optional tray supports 60–120‑g/m2 (16–32‑lb)

paper weights. The multipurpose feeder supports 60–163‑g/m

(16–43‑lb) paper weights.

Paper type 250‑ or

Multipurpose feeder Duplex mode ADF Scanner glass

550‑sheet tray

Plain paper

Card stock X X

Transparencies X

Recycled

Paper labels

Bond

Envelope

X XX

Rough envelope X XX

Letterhead

Preprinted

Colored paper

Light paper

Heavy paper

Rough/Cotton X

Custom Type [x]

One‑sided paper labels designed for laser printers are supported for occasional use. We recommend printing only up to

20 pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Use envelopes that lie flat when individually placed on a table facedown.

Printing 50

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Printing 51

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Printing from a mobile device

To download a compatible mobile printing application, visit www.lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the printer control panel, navigate to:

> Settings > > Security > > Confidential Print > select the print job type

Print job type Description

Max Invalid PIN Limits the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Lets you hold print jobs in the computer until you enter the PIN from the printer

control panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Repeat Job Expiration Lets you print and store print jobs in the printer memory for reprinting.

Verify Job Expiration Lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Job Expiration Lets you store print jobs for printing at a later time. The print jobs are held until

deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Press .

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Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer control panel, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer control panel, release the print job:

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

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• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings tab > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts,

all of the jobs for that user are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time,

all of the jobs for that user are deleted.

4 Save the modified settings.

Printing information pages

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, press .

2 When a list of print jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder, and then select your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

Printing 54

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

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Copying

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the sheet.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are

the same.

3 From the printer control panel, press .

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF tray.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

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• The ADF indicator light comes on when the paper is loaded properly.

2 Adjust the paper guides.

3 From the printer control panel, use the keypad to enter the number of copies, and then press .

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the printer control panel, use the keypad to enter the number of copies, and then press .

Note: If you want to scan another document, then place the next document on the scanner glass, press the left

or right arrow button to scroll to Scan the Next Page, and then press

3 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 From the printer control panel, navigate to:

> Copy > > Content Type > Photo

3 From the Content Source menu, choose a setting that best describes the original photo your are copying, and then

press

Note: If you want to copy another photo, then place it on the scanner glass, press the left or right arrow button

to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

number on the keypad >

> select the tray containing the transparencies > > select the number of copies or enter a

5 If there are no trays that contain transparencies, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the size of the transparencies > > Transparency >

b Load transparencies into the multipurpose feeder, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

on the keypad >

> select the tray containing the letterhead > > select the number of copies or enter a number

5 If there are no trays that contain letterhead, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the size of the letterhead > Letterhead

b Place the letterhead faceup, top edge first into the multipurpose feeder, and then press .

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Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Customizing copy settings

Copying to a different size

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

> select a new size for the copy > select the number of copies or enter a number on the keypad >

5 Press the left or right arrow button to scroll to Finish the Job, and then press .

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

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4 Navigate to:

Copy to >

copies or enter a number on the keypad >

> select the tray containing the paper size and type you want to use > > select the number of

5 If there are no trays that contain the paper size and type you want to use, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the paper size > > select the paper type >

b Load the size and type of paper into the multipurpose feeder, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow button

to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Scale > adjust the scale setting > select the number of copies or enter a number on the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Making a copy lighter or darker

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass in the upper

left corner.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

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• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Darkness > adjust the darkness setting > select the number of copies or enter a number on

the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Content Type > select the content type of the original document

4 Press the left or right arrow button to scroll to one of the following:

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text and graphics or photos.

• Photo—The original document is mostly a photo or an image.

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and

animations.

5 Press the up or down arrow button until Content Source appears, and then press the left or right arrow button

to scroll to one of the following:

• Color Laser—The original document was printed using a color laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Magazine—The original document is from a magazine.

• Press—The original document is from an offset press.

• Black/White Laser—The original document was printed using a mono laser printer.

• Photo/Film—The original document is a photo from a film.

• Newspaper—The original document is from a newspaper.

• Other—The original document was printed using an alternate or unknown printer.

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6 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

7 Press the left or right arrow button to scroll to Finish the Job, and then press .

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

To select a Collate setting:

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Collate > select the collate setting you want > select the number of copies or enter a number

on the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Copying 62

3 From the printer control panel, navigate to:

> Copy > > Separator Sheets

4 Select Between Copies, Between Jobs, Between Pages, or Off.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying multiple pages onto a single sheet

To save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• Make sure the paper size is set to letter, legal, A4, or JIS B5.

• The copy size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Paper Saver > select the setting that you want

4 Select Off, 2‑up Portrait, 2‑up Landscape, 4‑up Portrait, or 4‑up Landscape.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Placing information on copies

Placing an overlay message on each page

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Copying 63

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Overlay > select an overlay message you want

4 Select Off, Confidential, Copy, Draft, Urgent, or Custom.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Canceling a copy job

Canceling a copy job from the printer control panel

1 From the printer control panel, press .

2 When a list of copy jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Understanding the copy options

Copies

This option lets you set the number of copies to be printed.

Copy from

This option opens a screen where you can select the paper size of the original document.

• To scroll to the paper size that matches the original document, press the left or right arrow button, and then press

• To copy an original document that contains mixed paper sizes with the same width, press the left or right arrow

button to scroll to Mixed Sizes, and then press

Copying 64

• To set the printer to automatically detect the size of the original document, press the left or right arrow button to

scroll to Auto Size Sense, and then press

Copy to

This option lets you select the paper size and type on which your copies will be printed.

• To scroll to the paper size and type that matches the paper loaded in the tray or feeder, press the left or right arrow

button, and then press

• If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting

to accommodate the difference.

• If the paper type or size you want to use is not loaded in one of the trays, then press the left or right arrow button

to scroll to Manual Feeder, press feeder.

, and then manually load the paper in the manual feeder or multipurpose

• To match each copy to the paper size of the original document, set “Copy to” to Auto Size Match. If a matching

paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a tray, manual feeder, or multipurpose feeder.

Scale

This option lets you scale the document from 25% to 400% of the original document size. You can also set automatic scaling.

• When copying to a different paper size, such as from legal‑size to letter‑size paper, set the “Copy from” and “Copy

to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.

• To decrease or increase the value by 1%, press the left or right arrow button on the printer control panel. To make

a continuous decrease or increase in value, press and hold the button for two or more seconds.

Darkness

This option lets you adjust how light or dark the copies are in relation to the original document.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.

Content Type

This option lets you set the original document type.

Select from the following content types:

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

Copying 65

Content Source

This option lets you set the original document source.

Select from the following content sources:

• Color Laser—The original document was printed using a color laser printer.

• Black/White Laser—The original document was printed using a mono laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Photo/Film—The original document is a photo from a film.

• Magazine—The original document is from a magazine.

• Newspaper—The original document is from a newspaper.

• Press—The original document was printed using a printing press.

• Other—The original document was printed using an alternate or unknown printer.

Overlay

This option lets you create a watermark (or message) that overlays the content of your copy. You can choose from Confidential, Copy, Draft, Urgent, and Custom. You can type a custom message in the ”Enter the Custom Text Overlay and press OK” field. The message will appear, faintly, in large print across each page.

Separator Sheets

This option lets you place a blank sheet of paper between copies, prints, pages, print jobs or copy jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Paper Saver

This option lets you print two or more pages of an original document on the same page. Paper Saver is also called Nup printing where N stands for the number of pages. For example, 2-up would print two pages of your document on a

single page, and 4-up would print four pages of your document on a single page.

E-mailing 66

E-mailing

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the sheet.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Setting up the printer to e-mail

Setting up the e-mail function

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

Configuring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

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Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Manage Shortcuts > E-mail Shortcut Setup.

3 Type a name for the shortcut, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

4 Adjust the scan settings, if necessary.

5 Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

E-mailing a document

Sending an e‑mail using a shortcut number

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 Press #, then enter the shortcut number using the keypad, and then press .

4 Press .

Canceling an e-mail

From the printer control panel, press .

Faxing 68

Faxing

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the sheet.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Setting up the printer to fax

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up later,

and then select Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch the cables or the printer in the area shown while actively sending or receiving a fax.

Faxing 69

Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: fax name (identification of the business, other entity, or individual sending the message) and fax number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server, and then open the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time, a series of start‑up screens appear. If the printer has fax capabilities, then the Fax Name or Station Name and Fax Number or Station Number screens appear:

1 When Fax Name or Station Name appears, type the name to be printed on all outgoing faxes, and then press

2 When Fax Number or Station Number appears, enter the printer fax number, and then press .

Using the Embedded Web Server for fax setup

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings > Analog Fax Setup.

3 In the Fax Settings menu, type the name to be printed on all outgoing faxes in the Fax Name or Station Name field.

4 In the Fax Number or Station Number field, enter the printer fax number.

5 Click Submit.

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Choosing a fax connection

Scenario 1: Standard telephone line

Setup 1: Printer is connected to a dedicated fax line

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of rings

that you want.

Faxing 71

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the answering machine to the port of the printer.

Faxing 72

Connected to different wall jacks

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:

• If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically

(Auto Answer On).

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks

up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

• If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the

correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

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Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the telephone to the port of the printer.

Tips for this setup:

• This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make

sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

• If you have only one telephone number on your line, then you need to set the printer to receive faxes manually

(Auto Answer Off). When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone

to receive the fax.

• You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice

mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.

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Scenario 2: Digital Subscriber Line (DSL)

A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.

Note: Contact your DSL provider to obtain a DSL filter.

To install a filter for the printer:

1 Connect the line port of the DSL filter to the wall jack.

2 Connect one end of the telephone cable that came with your printer to the port of the printer. Connect the other

end to the phone port on the DSL filter.

3 To connect a telephone to the printer, remove any installed adapter plug from the port of the printer, and then

connect the telephone to the port.

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Scenario 3: VoIP telephone service

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost

for activation of the second phone port.

3 Connect the telephone to the port of the printer.

Tips for this setup:

• To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and

then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two phone ports for your devices, but do not want to pay additional cost, then do not plug the printer

into the second phone port. You can use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct

splitter, plug an analog telephone into the splitter and then listen for a dial tone.

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Scenario 4: Digital telephone service through a cable provider

Setup 1: Printer is connected directly to a cable modem

1 Connect one end of the telephone cable that came with your printer to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost

for activation of the second phone port.

3 Connect your analog telephone phone to the port of the printer.

Notes:

• To make sure that the telephone port on the cable modem is active, plug an analog telephone into the

telephone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two telephone ports for your devices, but do not want to pay additional cost, then do not plug the

printer into the second telephone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

• Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug

an analog telephone into the splitter and then listen for a dial tone.

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Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1 Connect one end of the telephone cable that came with your printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

3 Connect your analog telephone to the port of the printer.

Scenario 5: Countries or regions with different telephone wall jacks and plugs

Some countries or regions may have different types of telephone wall jack connectors than those that came with the printer. The standard wall jack adopted by most countries or regions is RJ-11. Your printer comes with the RJ-11 jack and a telephone cable with the RJ-11 plug.

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If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the port of the printer. If you are using a telephone adapter or a facility that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the

port of the printer.

Part name Part number

Lexmark adapter plug 40X8519

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Connecting the printer to a non‑RJ‑11 wall jack

LINE

EXT

1 Connect one end of the telephone cable that came with printer to the port of the printer.

2 Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device

has a non‑RJ‑11 connector, then connect it directly to the telephone adapter.

Notes:

• The port of the printer may have an adapter plug for use with the adapter. Do not remove the plug from

the

port of the printer.

• In some countries or regions, the printer may not come with a telephone adapter or an adapter plug.

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Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.

NFN

Connect the printer to any of the N ports.

NFN

LIN

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1 Connect one end of the telephone cable that came the printer to the port of the printer.

2 Connect the other end of the telephone cable to the RJ‑11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as

shown.

Note: Do not remove the adapter plug from the telephone system.

port of the printer if you are connecting to a serial or cascaded

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone company. This service lets you have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment:

1 Connect one end of the telephone cable that came with the printer to the printer LINE port .

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

3 Change the Distinctive Rings setting to match the setting you want the printer to answer.

From the printer control panel, navigate to:

> Settings > > Fax Settings > > Distinctive Rings > select the ring tone you want >

Setting the outgoing fax or station name and number

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings > Analog Fax Setup.

3 From the Fax Settings menu, type the name to be printed on all outgoing faxes in the Fax Name or Station Name

field.

4 In the Fax Number or Station Number field, enter the printer fax number.

5 Click Submit.

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Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Other Settings area > Security > Set Date and Time.

3 In the Set Date & Time field, enter the current date and time.

4 Click Submit.

Note: We recommend using the network time.

Configuring the printer to observe daylight saving time

Set the printer to automatically adjust for daylight saving time.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Security > Set Date and Time.

3 Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time

Zone Setup section.

4 Click Submit.

Sending a fax

Sending a fax using the printer control panel

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 From the printer control panel, navigate to:

> Fax > > enter a fax or shortcut number on the keypad > > Original Size >

Note: If you want to fax another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Sending a fax using the computer

For Windows users

With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient fax number or numbers.

4 If necessary, configure other fax settings.

5 Apply the changes, and then send the fax job.

Notes:

• The fax option is available only with the PostScript driver or the Universal Fax Driver. For more information, go

http://support.lexmark.com.

• To use the fax option with the PostScript driver, configure and enable it in the Configuration tab.

For Macintosh users

With a document open, choose File > Print.

2 Select the printer.

3 Enter the recipient fax number, and then configure other fax settings, if necessary.

4 Send the fax job.

Sending a fax using a shortcut number

Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–999) can contain a single recipient or multiple recipients.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

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3 Press # , and then enter the shortcut number on the keypad.

4 Press .

Sending a fax at a scheduled time

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly into the ADF tray.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Fax > > enter the fax number > Delayed Send > Send Later > select the date you want the fax to be

sent >

4 Press .

Note: The document is scanned, and then faxed at the scheduled time.

> select the time you want the fax to be sent >

Creating a fax destination shortcut using the Embedded Web Server

Assign a shortcut number to a single fax number or a group of fax numbers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Manage Shortcuts > Fax Shortcut Setup.

Note: A password may be required. If you do not have an ID and password, then contact your system support

person.

3 Type a name for the shortcut, and then enter the fax number.

Notes:

• To create a multiple‑number shortcut, enter the fax numbers for the group.

• Separate each fax number in the group with a semicolon (;).

4 Assign a shortcut number.

Note: If you enter a number that is already in use, then you are prompted to select another number.

5 Click Add.

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Customizing fax settings

Changing the fax resolution

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Fax > > enter the fax number > Resolution > select the resolution you want

Note: You can choose from Standard (fastest speed) to Ultra Fine (slowest speed and best quality).

4 Press .

Making a fax lighter or darker

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

Fax >

> enter the fax number > > Darkness > adjust the darkness of the fax >

Viewing a fax log

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Reports.

3 Click Fax Job Log or Fax Call Log.

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Blocking junk faxes

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings > Analog Fax Setup > Block No Name Fax.

Notes:

• This option blocks all incoming faxes that have a private caller ID or no fax name.

• In the Banned Fax List field, enter the phone numbers or fax names of specific fax callers you want to block.

Canceling an outgoing fax

Canceling a fax job while the original documents are still scanning

• If you are using the ADF tray and Scanning page appears, then press .

• If you are using the scanner glass and Scanning page, Scan the Next Page, or Finish the Job

appears, then press

Canceling a fax job after scanning the original documents

1 From the printer control panel, press .

2 Press the left or right arrow button to scroll to the job you want to cancel.

3 Press > Delete Selected Jobs.

Holding and forwarding faxes

Holding faxes

This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings > Analog Fax Setup > Holding Faxes.

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3 From the Held Fax Mode menu, select Off, Always On, Manual, or Scheduled.

4 If you selected Scheduled, then continue with the following steps:

a Click Fax Holding Schedule.

b From the Action menu, select Hold faxes.

c From the Time menu, select the time you want the held faxes released.

d From the Day(s) menu, select the day you want the held faxes released.

5 Click Add.

Forwarding a fax

This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings.

3 From the Fax Forwarding menu, select Print, Print and Forward, or Forward.

4 From the “Forward to” menu, select Fax, E‑mail, FTP, LDSS, or eSF.

5 In the “Forward to Shortcut” field, enter the shortcut number where you want the fax forwarded.

Note: The shortcut number must be valid for the setting selected in the “Forward to” menu.

6 Click Submit.

Understanding the fax options

Original Size

This option lets you choose the size of the documents you are going to fax.

1 From the Fax area of the printer control panel, press the Options button.

Original Size appears.

2 Press .

3 Press the arrow buttons until the size of the original document appears, and then press .

Resolution

This option lets you adjust the quality of the fax output. Increasing the image resolution increases the file size and the time needed to scan your original document. Decreasing the image resolution reduces the file size.

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Select one of the following:

• Standard—Use this when faxing most documents.

• Fine 200 dpi—Use this when faxing documents with small prints.

• Super fine 300 dpi—Use this when faxing documents with fine details.

• Ultra fine 600 dpi—Use this when faxing documents with pictures or photos.

Darkness

This option lets you adjust how light or dark the faxes are in relation to the original document.

Content Type

This option lets you set the original document type.

Select from the following content types:

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

Content Source

This option lets you set the original document source.

Select from the following content sources:

• Color Laser—The original document was printed using a color laser printer.

• Black/White Laser—The original document was printed using a mono laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Photo/Film—The original document is a photo from a film.

• Magazine—The original document is from a magazine.

• Newspaper—The original document is from a newspaper.

• Press—The original document was printed using a printing press.

• Other—The original document was printed using an alternate or unknown printer.

Orientation

This option lets you specify the orientation of the original document, and then change the Sides and Binding settings to match the orientation.

Binding

This option lets you specify if the original document is bound on the long‑edge or short‑edge side.

Scanning 89

Scanning

Scanning to an FTP address

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the sheet.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

When an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer.

Creating shortcuts

Creating an FTP shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Navigate to:

Settings > Other Settings area > Manage Shortcuts > FTP Shortcut Setup

3 Enter the appropriate information.

Note: A password may be required. If you do not have an ID and password, then contact your system support

person.

Scanning 90

4 Enter a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

5 Click Add.

Scanning to an FTP address

Scanning to an FTP address using a shortcut number

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, press #, and then enter the FTP shortcut number.

4 Press .

Scanning to a computer

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Scan Profile > Create Scan Profile.

3 Select your scan settings, and then click Next.

4 Select a location on your computer where you want to save the scanned output file.

5 Type a scan name.

The scan name is the name that appears in the Scan Profile list on the display.

6 Click Submit.

7 Review the instructions on the Scan Profile screen.

A shortcut number is automatically assigned when you click Submit. You can use this shortcut number when you are ready to scan your documents.

a Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Scanning 91

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light turns on when the paper is loaded properly.

b If you are loading a document into the ADF tray, then adjust the paper guides.

c From the printer control panel, press #, and then type the shortcut number using the keypad, or press the up

or down arrow button to scroll to Held Jobs, and then press the up or down arrow button to scroll to Profiles. After entering the shortcut number, the scanner scans and sends the document to the directory or program

you specified. If you selected Profiles on the printer control panel, then locate your shortcut on the list.

8 View the file from the computer.

The output file is saved in the location or launched in the program you specified.

Understanding the printer menus 92

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports Security Settings

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Scan Sizes Universal Setup

Help Manage Shortcuts

Print All Guides Copy Guide E-mail Guide Fax Guide FTP Guide Print Defects Guide Information Guide Supplies Guide

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

Menu Settings Page Device Statistics

Network Setup Page Shortcut List Fax Job Log Fax Call Log Copy Shortcuts E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List Print Fonts Asset Report

Fax Shortcuts E-mail Shortcuts FTP Shortcuts Copy Shortcuts Profile Shortcuts

Active NIC Standard Network

SMTP Setup

Confidential Print

Security Audit Log Set Date and Time

General Settings Copy Settings Fax Settings E‑mail Settings FTP Settings Print Settings

Understanding the printer menus 93

Paper menu

Default Source menu

Use To

Default Source

Tray [x] MP Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for MP Feeder to

appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the size of the paper loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• If the same size and type of paper are loaded in two trays and the tray

settings for paper size and type match, then the trays are automatically linked. The multipurpose feeder may also be linked. When one tray is empty, the job prints using paper from the linked tray.

• A6 is supported only in Tray 1 and in the multipurpose feeder.

Tray [x] Type

Plain Paper Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the type of the paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Understanding the printer menus 94

Use To

MP Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the size of the paper loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu item.

• The multipurpose feeder does not automatically detect paper size. The

paper size value must be set.

Specify the type of the paper loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Cassette” in order for MP

Feeder Type to appear as a menu item.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 95

Use To

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the size of the paper being manually loaded. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Specify the type of the paper being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” in order for

Manual Paper Type to appear as a menu item.

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Rough Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the size of the envelope being manually loaded. Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the

international factory default setting.

Specify the type of the envelope being manually loaded. Note: Envelope is the factory default setting.

Understanding the printer menus 96

Configure MP menu

Use To

Configure MP

Cassette Manual First

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Specify the relative texture of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded. Note: Normal is the factory default setting.

Understanding the printer menus 97

Use To

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Specify the relative texture of the labels loaded. Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded. Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded. Note: Normal is the factory default setting.

Specify the relative texture of the rough envelopes loaded.

Specify the relative texture of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the colored paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Understanding the printer menus 98

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Specify the relative weight of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded. Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Specify the relative weight of the bond paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded. Note: Normal is the factory default setting.

Understanding the printer menus 99

Use To

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light Normal Heavy

Custom [x] Weight

Light Normal Heavy

Paper Loading menu

Specify the relative weight of the colored paper loaded. Note: Normal is the factory default setting.

Specify that the relative weight of the paper loaded is light.

Specify the relative weight of the paper loaded is heavy.

Specify the relative weight of the cotton or rough paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Use To

Recycled Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify Colored as the paper type.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Understanding the printer menus 100

Use To

Light Loading

Duplex Off

Heavy Loading

Duplex Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Light as the paper type.

Determine and set two‑sided printing for all print jobs that specify Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Custom [x] as the paper type.

Note: Custom [x] Loading is available only if the custom type is supported.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Rough/Cotton Labels Vinyl Labels Envelope

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Vinyl Labels Envelope

Associate a paper or specialty media type with a factory default custom type name or a user‑defined custom name created from the Embedded Web Server

or from MarkVision

Notes:

Professional.

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Specify a paper type when Recycled is selected in other menus.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Lexmark MX310DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the basic functions of the scanner

Using the ADF and scanner glass

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing an optional card

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer

Adding available options in the print driver

Networking

Preparing to set up the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Connecting the printer to a wireless network using the Embedded Web Server

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing a document

Adjusting toner darkness

Printing from a mobile device

Printing confidential and other held jobs

Storing print jobs in the printer

Printing confidential and other held jobs

Modifying confidential print settings

Printing information pages

Printing a font sample list

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer

Copying

Making copies

Making a quick copy

Copying using the ADF

Copying using the scanner glass

Copying photos