Kyocera M3040idn, M3540idn, M3550idn, M3560idn User Guide
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OPERATION GUIDE
ECOSYS M3040idn
ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn
COPY SCAN FAX
> Preface
Preface
Thank you for purchasing the ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.
Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
A label is affixed to our genuine supplies as shown below.
i
Contents
Preface ..................................................................................................................................... i
Overview .............................................................................................................................. viii
Machine Features .................................................................................................................. ix
Guides Provided with the Machine.................................................................................... xiii
About the Operation Guide (this Guide) ........................................................................... xiv
Structure of the guide.................................................................................................. xiv
Conventions Used in This Guide.................................................................................. xv
Menu Map........................................................................................................................... xviii
1 Legal and Safety Information ................................................................ 1-1
Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
SAFETY OF LASER BEAM (USA) ........................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ...................................... 1-7
WARNING ................................................................................................................. 1-7
Radio Tag Technology .............................................................................................. 1-7
Other precautions (for users in California, the United States) ................................... 1-7
Warranty (the United States and Canada) ................................................................ 1-8
Legal Restriction on Copying/Scanning .................................................................. 1-10
EN ISO 7779 ........................................................................................................... 1-10
EK1-ITB 2000 .......................................................................................................... 1-10
Legal Information .................................................................................................... 1-11
Energy Saving Control Function ............................................................................. 1-17
Automatic 2-Sided Copy Function ........................................................................... 1-17
Resource Saving - Paper ........................................................................................ 1-17
Environmental benefits of "Power Management" .................................................... 1-17
Energy Star (ENERGY STAR®) Program ............................................................... 1-18
2 Installing and Setting up the Machine .................................................. 2-1
Part Names ......................................................................................................................... 2-2
Machine Exterior ....................................................................................................... 2-2
Connectors/Interior .................................................................................................... 2-3
With Optional Equipments Attached ......................................................................... 2-4
Connecting the Machine and Other Devices .................................................................. 2-5
Connecting Cables ............................................................................................................ 2-6
Connecting LAN Cable .............................................................................................. 2-6
Connecting USB Cable ............................................................................................. 2-7
Connecting the Power Cable .................................................................................... 2-7
Power On/Off ..................................................................................................................... 2-8
Power On .................................................................................................................. 2-8
Power Off .................................................................................................................. 2-8
Login/Logout ..................................................................................................................... 2-9
Login ......................................................................................................................... 2-9
Logout ..................................................................................................................... 2-10
Default Settings of the Machine ..................................................................................... 2-11
Setting Date and Time ............................................................................................ 2-11
Network Setup (LAN Cable Connection) ................................................................. 2-13
Energy Saver function .................................................................................................... 2-14
Low Power Mode and Auto Low Power Mode ........................................................ 2-14
Sleep and Auto Sleep ............................................................................................. 2-15
Quick Setup Wizard ......................................................................................................... 2-17
Installing Software .......................................................................................................... 2-20
Software on DVD (Windows) .................................................................................. 2-20
ii
Installing Software in Windows ............................................................................... 2-21
Uninstalling the Software ........................................................................................ 2-26
Installing Software in Mac Computer ...................................................................... 2-27
Setting TWAIN Driver .............................................................................................. 2-29
Setting WIA Driver ................................................................................................... 2-30
Checking the Counter ..................................................................................................... 2-31
Additional Preparations for the Administrator ............................................................. 2-32
Sending Documents to a PC ................................................................................... 2-32
Strengthening the Security ...................................................................................... 2-32
Command Center RX ...................................................................................................... 2-34
Accessing Command Center RX ............................................................................ 2-35
Changing Security Settings ..................................................................................... 2-37
Changing Device Information .................................................................................. 2-39
E-mail Settings ........................................................................................................ 2-41
Registering Destinations ......................................................................................... 2-45
Creating a New Custom Box ................................................................................... 2-47
Printing a document stored in a Custom Box .......................................................... 2-48
Transferring Data from Our Other Products ................................................................. 2-50
Migrating the Address Book .................................................................................... 2-50
3 Preparation before Use .......................................................................... 3-1
Using the Operation Panel ............................................................................................... 3-2
Operation Panel Keys ............................................................................................... 3-2
Adjusting the Operation Panel Angle ........................................................................ 3-3
Touch Panel Display ......................................................................................................... 3-4
Home Screen ............................................................................................................ 3-4
Display for Device Information .................................................................................. 3-8
Display of Keys That Cannot Be Set ......................................................................... 3-9
Enter key and Quick No. Search key ...................................................................... 3-10
Help Screen ............................................................................................................ 3-11
Loading Paper ................................................................................................................. 3-12
Precaution for Loading Paper ................................................................................. 3-13
Loading in the Cassettes ......................................................................................... 3-14
Loading Paper in the Multi Purpose Tray ................................................................ 3-18
Specifying Paper Size and Media Type .................................................................. 3-22
Paper Stopper .................................................................................................................. 3-24
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-25
Making a note of the computer name and full computer name ............................... 3-25
Making a note of the user name and domain name ................................................ 3-26
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-27
Configuring Windows Firewall ................................................................................. 3-31
Registering Destinations in the Address Book ............................................................ 3-35
Adding a Destination (Address Book) ..................................................................... 3-35
Adding a Destination on One Touch Key (One Touch Key) .................................... 3-41
4 Printing from PC ..................................................................................... 4-1
Printing from PC ................................................................................................................ 4-2
Printing on Non-standard Sized Paper ...................................................................... 4-4
Printer Driver Print Settings Screen .......................................................................... 4-5
Printer Driver Help ..................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6
Canceling Printing from a Computer ......................................................................... 4-6
Printing by AirPrint ........................................................................................................... 4-7
Printing Data Saved on the Printer .................................................................................. 4-8
Specifying the Job Box from a Computer and Storing the Job ................................. 4-8
Printing Documents from Private Print Box ............................................................... 4-8
Printing Document from Stored Job Box ................................................................. 4-11
Printing Document from Quick Copy Box ................................................................ 4-14
iii
Printing Document from Proof and Hold Box .......................................................... 4-17
5 Operation on the Machine ..................................................................... 5-1
Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
Favorites ............................................................................................................................ 5-5
Registering Favorite .................................................................................................. 5-6
Recalling Favorite ..................................................................................................... 5-9
Editing and Deleting Favorite .................................................................................. 5-10
Application ....................................................................................................................... 5-11
Installing Applications .............................................................................................. 5-11
Using Applications ................................................................................................... 5-12
Uninstalling Applications ......................................................................................... 5-13
Registering Shortcuts ..................................................................................................... 5-14
Adding Shortcuts ..................................................................................................... 5-14
Editing and Deleting Shortcuts ................................................................................ 5-15
Copying ............................................................................................................................ 5-16
Basic Operation ....................................................................................................... 5-16
Reserve Next .......................................................................................................... 5-17
Canceling Jobs ........................................................................................................ 5-18
Sending ............................................................................................................................ 5-19
Basic Operation ....................................................................................................... 5-20
Specifying Destination ............................................................................................. 5-22
Checking and Editing Destinations ......................................................................... 5-30
Confirmation Screen of Destinations ....................................................................... 5-31
Recall ...................................................................................................................... 5-32
Send to Me (E-mail) ................................................................................................ 5-32
Sending to Different Types of Destinations (Multi Sending) .................................... 5-33
Canceling Sending Jobs ......................................................................................... 5-34
WSD Scan ............................................................................................................... 5-35
Scanning using TWAIN ........................................................................................... 5-37
Scanning with FMU Connection .............................................................................. 5-39
How to use the FAX Function ........................................................................................ 5-40
What is Document Box? ................................................................................................. 5-41
Basic Operation for Document Box ......................................................................... 5-42
Using a Custom Box ....................................................................................................... 5-43
Creating a New Custom Box ................................................................................... 5-43
Editing and Deleting Custom Box ........................................................................... 5-45
Storing Documents .................................................................................................. 5-46
Printing Documents ................................................................................................. 5-47
Editing Documents .................................................................................................. 5-48
Deleting Documents ................................................................................................ 5-49
Printing Documents Stored in Removable USB Memory ............................................ 5-50
Saving Documents to USB Memory (Scan to USB) ..................................................... 5-52
Check the USB Memory Information ............................................................................. 5-53
Removing USB Memory .................................................................................................. 5-54
6 Using Various Functions ....................................................................... 6-1
Functions Available on the Machine ............................................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-3
Custom Box (Printing) ............................................................................................... 6-5
Removable Memory (Store File, Printing Documents) .............................................. 6-6
Functions ........................................................................................................................... 6-8
Original Size .............................................................................................................. 6-8
Paper Selection ......................................................................................................... 6-9
Original Orientation ................................................................................................. 6-10
iv
Collate ..................................................................................................................... 6-10
Density .................................................................................................................... 6-11
Original Image ......................................................................................................... 6-11
EcoPrint ................................................................................................................... 6-12
Color Selection ........................................................................................................ 6-12
Sharpness ............................................................................................................... 6-13
Background Density Adj. (Background Density Adjustment) .................................. 6-13
Prevent Bleed-thru .................................................................................................. 6-14
Zoom ....................................................................................................................... 6-14
Combine .................................................................................................................. 6-16
Duplex ..................................................................................................................... 6-18
Continuous Scan ..................................................................................................... 6-19
Job Finish Notice ..................................................................................................... 6-20
File Name Entry ...................................................................................................... 6-21
Priority Override ...................................................................................................... 6-21
Quiet Mode .............................................................................................................. 6-21
Duplex (2-sided Original) ........................................................................................ 6-22
Sending Size ........................................................................................................... 6-23
File Format .............................................................................................................. 6-24
File Separation ........................................................................................................ 6-27
Scan Resolution ...................................................................................................... 6-27
E-mail Subject/Body ................................................................................................ 6-27
FTP Encrypted TX ................................................................................................... 6-28
Delete after Printed ................................................................................................. 6-28
Storing Size ............................................................................................................. 6-29
Encrypted PDF Password ....................................................................................... 6-29
JPEG/TIFF Print ...................................................................................................... 6-30
XPS Fit to Page ....................................................................................................... 6-30
7 Status/Job Cancel .................................................................................. 7-1
Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-4
Checking Detailed Information of Jobs ..................................................................... 7-8
Checking Job History ....................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................... 7-11
Sending the Log History .......................................................................................... 7-11
Job Operation .................................................................................................................. 7-12
Pause and Resumption of Jobs .............................................................................. 7-12
Canceling of Jobs .................................................................................................... 7-12
Device/Communication ................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-15
8 Setup and Registration (System Menu) ............................................... 8-1
System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-4
Language .................................................................................................................. 8-6
Report ....................................................................................................................... 8-6
User Property ............................................................................................................ 8-9
Cassette/MP Tray Settings ....................................................................................... 8-9
Common Settings .................................................................................................... 8-11
Home ....................................................................................................................... 8-19
Copy ........................................................................................................................ 8-20
Send ........................................................................................................................ 8-21
Document Box ......................................................................................................... 8-22
FAX ......................................................................................................................... 8-22
Application ............................................................................................................... 8-23
Internet .................................................................................................................... 8-23
v
Address Book/One Touch ....................................................................................... 8-23
User Login/Job Accounting ..................................................................................... 8-24
Printer ...................................................................................................................... 8-25
System/Network ...................................................................................................... 8-27
Date/Timer/Energy Saver ........................................................................................ 8-37
Adjustment/Maintenance ......................................................................................... 8-40
9 User Authentication and Accounting (User Login, Job Accounting) 9-1
Overview of User Login Administration .......................................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-5
Adding a User (Local User List) ................................................................................ 9-5
Changing User Properties ......................................................................................... 9-9
User Account Lockout Setting ................................................................................. 9-13
User Login Administration for Printing ..................................................................... 9-15
To Manage the Users to Scan Using TWAIN .......................................................... 9-16
To Manage the Users to Scan Using WIA .............................................................. 9-17
To Manage the Users that Send Faxes from a PC ................................................. 9-18
Local Authorization .................................................................................................. 9-19
Group Authorization Settings .................................................................................. 9-20
Obtain NW User Property ....................................................................................... 9-23
Simple Login Settings ............................................................................................. 9-25
ID Card Settings ...................................................................................................... 9-29
Using User Login Administration .................................................................................. 9-31
Login/Logout ........................................................................................................... 9-31
User Login Administration on a PC ......................................................................... 9-31
Overview of Job Accounting .......................................................................................... 9-32
Enabling Job Accounting ............................................................................................... 9-33
Job Accounting Access ........................................................................................... 9-34
Setting an Account .......................................................................................................... 9-35
Adding an Account .................................................................................................. 9-35
Restricting the Use of the Machine ......................................................................... 9-37
Editing an Account .................................................................................................. 9-38
Deleting an Account ................................................................................................ 9-40
Job Accounting for Printing ..................................................................................... 9-41
Job Accounting for Scan Using TWAIN .................................................................. 9-42
Job Accounting for Scan Using WIA ....................................................................... 9-43
Job Accounting for the FAX Transmitted from a Computer .................................... 9-44
Configuring Job Accounting .......................................................................................... 9-45
Default Setting ......................................................................................................... 9-45
Counting the Number of Pages Printed .................................................................. 9-46
Print Accounting Report .......................................................................................... 9-47
Using Job Accounting .................................................................................................... 9-49
Login/Logout ........................................................................................................... 9-49
Job Accounting on a PC .......................................................................................... 9-49
Unknown ID Job .............................................................................................................. 9-50
10 Troubleshooting ................................................................................... 10-1
Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Toner Container Replacement ................................................................................ 10-5
Waste Toner Box Replacement .............................................................................. 10-8
Troubleshooting ............................................................................................................ 10-10
Solving Malfunctions ............................................................................................. 10-10
Responding to Messages ...................................................................................... 10-15
Adjustment/Maintenance ....................................................................................... 10-25
Clearing Paper Jams ............................................................................................. 10-26
vi
11 Appendix ............................................................................................... 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Optional Applications ............................................................................................ 11-10
Character Entry Method ................................................................................................ 11-12
Entry Screens ........................................................................................................ 11-12
Entering Characters .............................................................................................. 11-14
Paper .............................................................................................................................. 11-15
Basic Paper Specifications .................................................................................... 11-15
Choosing the Appropriate Paper ........................................................................... 11-16
Special Paper ........................................................................................................ 11-19
Specifications ................................................................................................................ 11-23
Common Functions ............................................................................................... 11-23
Copy Functions ..................................................................................................... 11-25
Printer Functions ................................................................................................... 11-25
Scanner Functions ................................................................................................ 11-26
Document Processor ............................................................................................. 11-26
Paper Feeder (500-sheet) (Option) ....................................................................... 11-27
Glossary ......................................................................................................................... 11-28
Index ............................................................................................................................ Index-1
vii
> Overview
NOTE
Original Electronic data Fax dataUSB memory
Input Data
Operations from your PC
Document
Box functions
Application
Security
Output Data
Copy functions Printer functions USB memory
Send functions
Fax functions
FAX Operation
Guide
This function is useful for a variety of purposes,
including saving data in the machine and in a
USB memory stick.
Printing Data Saved on the Printer (page 4-
8)
Using a Custom Box (page 5-43)
You can expand the machine
functions according to your
needs.
Application (page
5-11)
You can use the machine security
levels according to your needs.
Sending (page 5-19)
Command Center RX
You can check the status and change the
settings of the machine from a Web
browser on your computer.
Command Center RX (page 2-34)
Command Center RX User Guide
Strengthen security
(Settigns for
Administrator) (page xi)
Copying (page 5-16)
Printing from PC (page 4-1)
Saving Documents to
USB Memory (Scan
to USB) (page 5-52)
Overview
This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail
recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to
use the fax function.
• Before using the machine, be sure to read Legal and Safety Information on page 1-1.
• For preparations for use of the machine such as cable connections and software installation, refer to Installing and
Setting up the Machine on page 2-1.
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to Preparation
before Use on page 3-1.
viii
> Machine Features
1 2 3
1 2 3
1~10
1
1~30
1
11~201121~30
21
Machine Features
The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various
Functions (page 6-1).
Optimize your office workflow
Access to frequently used functions
with just one touch (Favorites)
You can preset frequently used functions.
Once you register frequently used
settings as favorite, you can call up the
settings easily. Using this favorite brings
the same results even if operated by
another person.
Favorites (page 5-5)
Optimize your office workflow
Scan a large number of originals in
separate batches and produce as one
job (Continuous Scan)
Set up the machine easily
(Quick Setup Wizard)
You can configure the necessary settings
before using the machine in the wizard
mode.
Quick Setup Wizard (page 2-17)
Send one time with multiple sending
options (Multi Sending)
Set up fax easily (FAX Setup)
You can configure the necessary settings
before using fax in the wizard mode.
FAX Setup (page 2-17)
Save frequently used documents in
the machine (Custom Box)
It is useful when preparing many-page
handouts.
When a large number of originals cannot
be placed in the document processor at
one time, the originals can be scanned in
separate batches and then copied or sent
as one job.
Continuous Scan (page 6-19)
You can send a same document to the
multiple destinations using a different
method.
You can specify multiple destinations of
different send methods such as E-mail,
SMB, and Fax.
You can reduce your workflow by sending
a job at once.
Sending to Different Types of
Destinations (Multi Sending) (page
5-33)
ix
You can save the frequently used
document in the machine and print it
when needed.
Using a Custom Box (page 5-43)
> Machine Features
Optimize your office workflow Save energy and cost
Send a FAX from a PC
(Sending FAX from PC)
You can save the paper used for sending
a FAX with this function.
You can send a file to be faxed from the
PC without printing the file, so that you
can reduce the number of pieces of paper
and perform sending jobs efficiently.
FAX Operation Guide
Save energy as needed
(Energy Saver function)
Off
The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or Sleep
Mode.
Energy Saver function (page 2-14)
Use less toner for printing
(EcoPrint)
You can save toner consumption with this
function.
When you only need to check the printed
content, such as a trial print run or
documents for internal confirmation, use
this function to save toner.
Use this function when a high-quality print
is not required.
EcoPrint (page 6-12)
Save energy and cost Create attractive documents
Reduce paper use
(Paper Saving Copy)
You can print originals on both sides of
the paper. You can also print multiple
originals onto one sheet.
Combine (page 6-16)
Duplex (page 6-18)
Send a FAX to reduce the
communication cost
(FAX Delayed Transmission)
You can reduce the communication cost
with this function.
The communication cost can be reduced
by setting the timer to the time period
during which the communication cost is
low.
FAX Operation Guide
Prevent image bleed-through
(Prevent Bleed-through)
You can prevent image bleed-through
from the reverse side when scanning thin
originals.
Prevent Bleed-thru (page 6-14)
x
> Machine Features
OK !
Strengthen security
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password security
options to restrict document viewing,
printing and editing.
Encrypted PDF Password (page 6-
29)
Protect data on the SSD
(Encryption / Overwrite)
You can overwrite the unnecessary data
that remains on the SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data before
writing it to the SSD.
Data Security (page 8-36)
Prevent loss of finished documents
(Private Print)
You can temporarily save a printer
document in the machine. By printing the
document from the machine prevents
someone takes your document.
Printing Data Saved on the Printer
(page 4-8)
Strengthen security Use functions more efficiently
Log in by ID card
(Card Authentication)
Strengthen security
(Settigns for Administrator)
Make the machine quiet
(Quiet Mode)
You can log in simply by touching an ID
card. You don't need to enter your user
name and password.
Card Authentication Kit(B) "Card
Authentication Kit" (page 11-3)
Various functions are available for
administrators to strengthen security.
Strengthening the Security (page 2-
32)
You can make the machine quiet by
reducing its running noise. You can
configure this mode by job.
Quiet Mode (page 6-21)
xi
> Machine Features
Use functions more efficiently
Expand functions as necessary
(Application)
The functionality of the machine can be
expanded by installing applications.
Applications that help you perform your
daily more efficiently such as a scan
feature and an authentication feature are
available.
Application (page 5-11)
Install the machine without concerning
the network cables (Wireless Network)
In an environment where the wireless
LAN is used, you can install the machine
without concerning the network cables.
Wireless Network (page 8-33)
Use USB memory
(USB Memory)
It is useful when you need to print
document outside your office or you
cannot print document from your PC.
You can print the document from the USB
memory by plugging it directly into the
machine.
Original scanned at the machine can be
saved in the USB memory also.
Printing Documents Stored in
Removable USB Memory (page 5-
50)
Saving Documents to USB Memory
(Scan to USB) (page 5-52)
Use functions more efficiently
Specify image file format
(File Format)
You can select the various file formats
when sending/storing images.
File Format (page 6-24)
Perform remote operation
(Command Center RX)
You can access to the machine remotely
to print, send or download data.
Administrators can configure the machine
behavior or management settings.
Command Center RX (page 2-34)
xii
> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed guides
Start using the
machine quickly
Quick Guide
Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.
Safety Guide
Provides safety and cautionary information for installation environment and use of the
machine. Be sure to read this guide before using the machine.
For safe use of the
machine
Safety Guide (ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS
M3550idn/ECOSYS M3560idn)
Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.
Guides (PDF) on the DVD (Product Library)
Use the machine
thoughtfully
Use the fax functions
Use the ID card
Strengthen security
Operation Guide (This Guide)
Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.
FAX Operation Guide
Explains how to use the fax function.
Card Authentication Kit (B) Operation Guide
Explains how to perform authentication using the ID card.
Data Security Kit (E) Operation Guide
Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.
Easily register
machine information
and configure settings
Print data from a
computer
Directly print a PDF file
Monitor the machine
and printers on the
network
Scan images and save
with information
Command Center RX User Guide
Explains how to access the machine from a Web browser on your computer to check and
change settings.
Printer Driver User Guide
Explains how to install the printer driver and use the printer function.
KYOCERA Net Direct Print Operation Guide
Explains how to print PDF files without launching Adobe Acrobat or Reader.
KYOCERA Net Viewer User Guide
Explains how to monitor your network printing system (the machine) with KYOCERA Net
Viewer.
File Management Utility User Guide
Explains how to use File Management Utility to set various parameters and send and save
scanned documents.
PRESCRIBE Commands Command Reference
Print without using the
printer driver
Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.
Describes the native printer language (PRESCRIBE commands).
PRESCRIBE Commands Technical Reference
Describes the PRESCRIBE command functions and control for each type of emulation.
xiii
> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Installing and Setting up the
Machine
3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such
4 Printing from PC Explains functions that are available when the machine is used as a printer.
5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making
6 Using Various Functions Explains convenient functions that are available on the machine.
7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs
8 Setup and Registration (System
Menu)
9 User Authentication and
Accounting (User Login, Job
Accounting)
10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other
11 Appendix Describes convenient options that are available for the machine. Provides information
Explains part names, cable connections, installation of the software, login, logout, and
other matters related to administration of the machine.
as how to use the operation panel, load paper, and create an address book.
copies, sending documents, and using document boxes.
being printed or waiting to print. Also explains how to check paper and toner levels, how
to check the device status, and how to cancel fax transmission.
Explains System Menu and how it relates to the operation of the machine.
Explains user login and job accounting.
problem occurs.
on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.
xiv
> About the Operation Guide (this Guide)
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of
Contents to jump to the
corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description Example
[Bold] Indicates keys on the operation panel and buttons on
your computer screen.
[Regular] Indicates keys on the touch panel. Press [OK].
"Regular" Indicates a message or setting displayed on the touch
panel or computer screen.
Press the [Start] key.
Click the [OK] button.
"Ready to copy." appears.
You can select from the "Print size" menu.
xv
> About the Operation Guide (this Guide)
Quiet Mode
Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.
Copy
Print from
Box
Print from
USB
Send
Scan to
USB
Copy
Ready to copy.
Copy Copies
Paper
Selection
Zoom Density
Duplex Combine Quiet
Mode
1-sided>>1-sided
A4 100% Normal 0
OffOff
Functions
10:10
Favorites
Print from
Box
Ready to print from Box.
Print Copies
Paper
Selection
Collate Duplex
Delete
afterPrint
Quiet
Mode
Off
A4 Off 1-sided>>1-sided
Off
Functions
10:10
Cancel
Print from
USB
Ready to print from Box.
Print Copies
Paper
Selection
Collate Duplex
Quiet
Mode
A4 Off 1-sided>>1-sided
Off
Functions
10:10
Cancel
Send
Send Dest. :
Recall
Check
E-mail
One Touch Key Address Book Ext Address Book
FAXFolder
Functions
10:10
1/2
Favorites
Ready to send.
Scan to
USB
Ready to store in Box.
Store File
File
Format
Duplex Scan
Resolution
Density File Name
Entry
Normal 0
PDF 1-sided 300x300dpi
doc
Functions
10:10
Cancel
Quiet
Mode
Off
On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.
Icon Description Icon Description
The function can be used when copying a
document.
Copy screen
The function can be used when printing from
removable memory such as a USB memory stick.
Printing from removable memory screen
The function can be used when printing from a
custom box.
Custom box screen (Option)
The function can be used when sending a
document.
Send screen
The function can be used when saving to
removable memory such as a USB memory stick.
Saving to removable memory screen
xvi
> About the Operation Guide (this Guide)
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
Close
Press [ ] or [ ] to scroll up and down.
Ready to copy.
Functions
Original Size
A4
Close
10:10
Original Orientation
Top Edge on Top
On
Text+Photo
Original Image
Collate
1/3
Add/Edit
Shortcut
Ready to copy.
Copy Copies
Paper
Selection
Zoom Density
Duplex Combine Quiet
Mode
1-sided>>1-sided
A4 100% Normal 0
OffOff
Functions
10:10
Favorites
1
2
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure Procedure indicated in this guide
Press the [System Menu] key
Press the [System Menu] key, [ ], [Common Settings], and
then [Sound].
Press [ ]
Press [Common Settings]
Press [Sound]
Touch panel keys that are pressed are outlined in red.
Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
xvii
> Menu Map
Copy
Menu Map
(The names displayed on the touch panel are used here. These may differ from the referenced titles.)
or
Paper Selection (page 6-9)
Zoom (page 6-14
Density (page 6-11
Duplex (page 6-18
Combine (page 6-16
Quiet Mode (page 6-21
Functions Collate (page 6-10)
)
)
)
)
)
Original Size (page 6-8
Original Orientation (page 6-10
Original Image (page 6-11
EcoPrint (page 6-12
Sharpness (page 6-13
Background Density Adj. (page 6-13
Prevent Bleed-through (page 6-14
Continuous Scan (page 6-19
Job Finish Notice (page 6-20
File Name Entry (page 6-21
)
)
)
)
)
)
)
)
)
)
Priority Override (page 6-21
xviii
)
> Menu Map
Send
or
One Touch Key (page 5-24)
Address Book (page 5-22
Ext Address Book (Refer to Command Center RX User Guide.)
E-mail (page 5-25)
Folder (page 5-26
FAX (Refer to FAX Operation Guide.)
WSD Scan (page 5-36
Functions Quiet Mode (page 6-21)
)
)
)
File Format (page 6-24
Original Size (page 6-8
Original Orientation (page 6-10
Duplex (page 6-22
Sending Size (page 6-23
File Separation (page 6-27
Scan Resolution (page 6-27
Density (page 6-11
Color Selection (page 6-12
)
)
)
)
)
)
)
)
)
Original Image (page 6-11
Sharpness (page 6-13
Background Density Adj. (page 6-13
Prevent Bleed-through (page 6-14
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 6-14)
Continuous Scan (page 6-19
File Name Entry (page 6-21
Subject/Body (page 6-27
Job Finish Notice (page 6-20
FTP Encrypted TX (page 6-28
FAX Delayed Transmission (Refer to FAX Operation Guide.)
FAX Direct Transmission (Refer to FAX Operation Guide.)
FAX Polling RX (Refer to FAX Operation Guide.)
FAX TX Report (Refer to FAX Operation Guide.)
)
)
)
)
)
)
)
)
)
xix
> Menu Map
Custom Box
Job Box
Custom Box Menu Print Paper Selection (page 6-9)
Collate (page 6-10
Duplex (page 6-18
Delete after Print (page 6-28
Quiet Mode (page 6-21
Functions Priority Override (page 6-21)
Job Box Private Print/Stored Job (page 4-8)
Quick Copy/Proof and Hold (page 4-14
)
)
)
)
File Name Entry (page 6-21
Job Finish Notice (page 6-20
EcoPrint (page 6-12
)
)
)
)
xx
> Menu Map
Removable
Memory
Removable Memory Print Paper Selection (page 6-9)
Collate (page 6-10
Duplex (page 6-18
Quiet Mode (page 6-21
Functions EcoPrint (page 6-12)
Menu Store File File Format (page 6-24)
)
)
)
Job Finish Notice (page 6-20
Priority Override (page 6-21
Encrypted PDF Password (page 6-29
JPEG/TIFF Print (page 6-30
XPS Fit to Page (page 6-30
Duplex (page 6-22
Scan Resolution (page 6-27
Density (page 6-11
File Name Entry (page 6-21
Quiet Mode (page 6-21
Functions Original Size (page 6-8)
)
)
)
)
)
)
)
)
)
)
Original Orientation (page 6-10
Storing Size (page 6-29
Color Selection (page 6-12
Original Image (page 6-11
Sharpness (page 6-13
Background Density Adj. (page 6-13
Prevent Bleed-through (page 6-14
Zoom (page 6-14
Continuous Scan (page 6-19
Job Finish Notice (page 6-20
File Separation (page 6-27
)
)
)
)
)
)
)
)
)
)
)
xxi
> Menu Map
Sub Address Box
Polling Box
Status/
Job Cancel
Sub Address Box (Refer to FAX Operation Guide.)
Polling Box (Refer to FAX Operation Guide.)
or
Print Job Status (page 7-4)
Send Job Status (page 7-5
Store Job Status (page 7-6
Scheduled Job (page 7-7
Print Job Log (page 7-9
Send Job Log (page 7-9
Store Job Log (page 7-9
FAX Job Log (Refer to FAX Operation Guide.)
Scanner (page 7-13
Printer (page 7-13
)
FAX (refer to FAX Operation Guide.)
Toner Status (page 7-15
)
)
)
)
)
)
)
)
Paper Status (page 7-15
Removable Memory (page 7-13
USB Keyboard (page 7-13
SSD (page 7-14
Connection Status (page 7-14
)
)
)
)
)
xxii
> Menu Map
System
Menu
or
Quick Setup Wizard FAX Setup (page 2-17)
Paper Setup (page 2-17
Energy Saver Setup (page 2-17
Network Setup (page 2-17
Language (page 8-6)
Report Print Report Status Page (page 8-6)
Admin Report
Settings
)
)
)
Font List (page 8-6
Network Status (page 8-7
Service Status (page 8-7
Accounting Report (page 8-7
Sub Address Box List (Refer to FAX Operation Guide.)
FAX List (Index) (Refer to FAX Operation Guide.)
FAX List (No.) (Refer to FAX Operation Guide.)
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
Optional Network Status (page 8-7
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
)
)
)
)
)
Result Report
Setting
Send Log History Sending Log History (page 8-8)
Counter Printed Pages (page 2-31)
Scanned Pages (page 2-31
User Property (page 9-9)
Send Result Report (page 8-8)
RX Result Report (Refer to FAX Operation Guide.)
Job Finish Notice Setting (page 8-8)
Auto Sending (page 8-8
Destination (page 8-8
Job Log Subject (page 8-8
Personal Information (page 8-8
)
)
)
)
)
xxiii
> Menu Map
Cassette/MP Tray
Settings
Common Settings Default Screen (page 8-11)
Cassette 1 (page 8-9)
Cassette 2 (page 8-9
Cassette 3 (page 8-9
Cassette 4 (page 8-9
Cassette 5 (page 8-9
Multi Purpose Tray (page 8-10
Sound Buzzer (page 8-11)
Original Settings Custom Original Size (page 8-12)
Paper Settings Custom Paper Size (page 8-13)
)
)
)
)
FAX Speaker Volume (Refer to FAX Operation Guide.)
FAX Monitor Volume (Refer to FAX Operation Guide.)
Default Original Size (page 8-12
Media Type Settings (page 8-14
Default Paper Source (page 8-14
Paper Selection (page 8-14
)
)
)
)
)
Media for Auto (B & W) (page 8-14
Special Paper Action (page 8-14
Function Defaults File Format (page 8-15)
Original Orientation (page 8-15
Collate (page 8-15
File Separation (page 8-15
Scan Resolution (page 8-15
Color Selection (page 8-15
Original Image (Copy) (page 8-15
Original Image (Send/Store) (page 8-16
Background Density Adj. (Copy) (page 8-16
Background Density Adj. (Send/Store) (page 8-16
EcoPrint (page 8-16
Prevent Bleed-through (Copy) (page 8-16
Prevent Bleed-through (Send/Store) (page 8-16
FAX TX Resolution (Refer to FAX Operation Guide.)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Zoom (page 8-16)
xxiv
> Menu Map
Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16)
Continuous Scan (FAX) (Refer to FAX Operation Guide.)
File Name Entry (page 8-16)
Subject/Body (page 8-16
FTP Encrypted TX (page 8-16
JPEG/TIFF Print (page 8-16
XPS Fit to Page (page 8-16
Detail Settings Image Quality (page 8-17)
Preset Limit (page 8-17
Error Handling Duplexing Error (page 8-17)
Measurement (page 8-17
Low Toner Alert Level (page 8-18
Keyboard Layout (page 8-18
Format SSD (page 8-18
Format SD Card (page 8-19
Display Status/Log (page 8-19
)
Paper Mismatch Error (page 8-17
)
)
)
)
)
)
)
PDF/A (page 8-17
High Comp. PDF (page 8-17
)
)
)
)
)
)
Function Key Usage (page 8-19
Home Customize Desktop (page 3-5)
Customize Taskbar (page 3-5
Wallpaper (page 3-5
Copy Auto Paper Selection (page 8-20)
Auto % Priority (page 8-20
Reserve Next Priority (page 8-20
DP Read Action (page 8-20
Send Dest. Check before Send (page 8-21)
Entry Check for New Dest. (page 8-21
Send and Forward (page 8-21
Color TIFF Compression (page 8-21
Default Screen (page 8-21
New Destination Entry (page 8-21
Recall Destination (page 8-21
)
)
)
)
)
)
)
)
)
)
)
)
xxv
> Menu Map
Document Box Custom Box (page 5-43)
Sub Address Box (Refer to FAX Operation Guide.)
Job Box Quick Copy Job Retention (page 8-22)
Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-11)
Internet Proxy (page 8-23)
Address Book/One
Touch
User Login/Job
Accounting
Address Book (page 3-35)
One Touch Key (page 3-41
Address Book
Defaults
Print List (Refer to FAX Operation Guide.)
User Login Settings User Login (page 9-3)
Deletion of Job Retention (page 8-22
Storage Media (page 8-22
)
Sort (page 8-24)
Local User List (page 9-5
ID Card Settings Keyboard Login (page 9-30)
Simple login
settings
)
)
Password Login (page 9-30
Simple Login (page 9-25)
Simple Login Setup (page 9-26
)
)
)
Local User Authorization (page 9-19
User Account
Lockout Settings
Group Authorization
Set.
Obtain NW User Property (page 9-23
Lockout (page 9-14)
Lockout Policy (page 9-14
Locked out Users List (page 9-14
Group Authorization (page 9-20)
Group List (page 9-21
)
)
)
)
)
xxvi
> Menu Map
User Login/Job
Accounting
Printer Emulation (page 8-25)
Job Accounting
Settings
Unknown ID Job (page 9-50
EcoPrint (page 8-25
Override A4/Letter (page 8-25
Duplex (page 8-25
Paper Output (page 8-25
Copies (page 8-25
)
)
)
Job Accounting (page 9-33)
Job Accounting Access (page 9-34
Print Accounting Report (page 9-47
Total Job Accounting (page 9-46
Each Job Accounting (page 9-46
Accounting List (page 9-35
Default Setting Apply Limit (page 9-45)
)
)
)
)
Copy/Printer Count (page 9-45
Counter Limit (page 9-45
)
)
)
)
)
)
Orientation (page 8-25
Wide A4 (page 8-25
Form Feed TimeOut (page 8-25
LF Action (page 8-26
CR Action (page 8-26
Job Name (page 8-26
User Name (page 8-26
MP Tray Priority (page 8-26
Paper Feed Mode (page 8-26
Auto cassette Change (page 8-26
Resolution (page 8-26
KIR (page 8-26
)
)
)
)
)
)
)
)
)
)
)
)
xxvii
> Menu Map
System/Network Network Host Name (page 8-27)
TCP/IP Settings TCP/IP (page 8-27)
IPv4 Settings (page 8-27
IPv6 Settings (page 8-28
Bonjour (page 8-28
Protocol Detail (page 8-29
WSD Scan (page 8-30
WSD Print (page 8-30
Enhanced WSD (page 8-30
Enhanced WSD (SSL) (page 8-30
IPSec (page 8-31
Secure Protocol SSL (page 8-31)
)
)
)
)
)
IPP Security (page 8-31
HTTP Security (page 8-31
LDAP Security (Ext. Address Book) (page 8-31
LDAP Security (User Property) (page 8-31
SMTP Security (page 8-31
POP3 Security (User 1) (page 8-31
)
)
)
)
)
)
)
)
)
)
LAN Interface (page 8-31
Restart Network (page 8-31
Proxy (page 8-32
Optional Network Basic (page 8-32)
Wireless Network (page 8-33
Network Interface (Send) (page 8-34
Interface Block
Setting
USB Host (page 8-34)
USB Device (page 8-34
USB Storage (page 8-34
Optional Interface 1 (page 8-34
Optional Interface 2 (page 8-34
)
POP3 Security (User 2) (page 8-31
POP3 Security (User 3) (page 8-31
)
)
)
)
)
)
)
)
)
)
xxviii
> Menu Map
System/Network Security Level (page 8-35)
Date/Timer/Energy
Saver
Restart (page 8-35
RAM Disk Setting (page 8-35
Optional Memory (page 8-36
Data Security (page 8-36
Optional Function (page 11-10
Date/Time (page 8-37)
Date Format (page 8-37
Time Zone (page 8-37
Auto Panel Reset (page 8-37
Panel Reset Timer (page 8-37
Low Power Timer (page 8-37
Sleep Rules (models for Europe) (page 8-38
Sleep Level (models except for Europe) (page 8-38
Sleep Timer (page 8-38
Power Off Rule (page 8-39
Power Off Timer (page 8-39
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Adjustment/
Maintenance
Auto Error Clear (page 8-39
Error Clear Timer (page 8-39
Unusable Time (Refer to FAX Operation Guide.)
Quiet Mode Settings Quiet Mode (page 8-40)
Density Adjustment Copy (page 8-40)
Background Density
Adj.
Print Density (page 8-40
Auto Color Correction (page 8-40
Correcting Black Line (page 8-40
Display Brightness (page 8-40
Drum Refresh (page 8-41
Auto Drum Refresh (page 8-41
)
)
Specify for Each Job (page 8-40
Send/Box (page 8-40
Copy (Auto) (page 8-40)
Send/Box (Auto) (page 8-40
)
)
)
)
)
)
)
)
)
xxix
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