Kyocera M2735dw, M2640idw User Guide

PRINT COPY SCAN FAX

ECOSYS M2735dw

ECOSYS M2640idw

OPERATION GUIDE

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

To maintain quality, we recommend using genuine Kyocera toner containers, which must pass numerous quality inspections.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine. A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

i

Contents

	Preface .....................................................................................................................................	i
	Contents..................................................................................................................................	ii
	Overview ................................................................................................................................	ix
	Machine Features ...................................................................................................................	x
	Color and Image Quality Functions...................................................................................	xiv
	Basic Color Modes ......................................................................................................	xiv
	Adjusting Image Quality and Color...............................................................................	xv
	Guides Provided with the Machine....................................................................................	xvi
	About the Operation Guide (this Guide) .........................................................................	xviii
	Structure of the guide.................................................................................................	xviii
	Conventions Used in This Guide.................................................................................	xix
	Menu Map.............................................................................................................................	xxi
1	Legal and Safety Information ...................................................................	1-1
	Notice .................................................................................................................................	1-2
	Safety Conventions in This Guide .............................................................................	1-2
	Environment ..............................................................................................................	1-3
	Precautions for Use ...................................................................................................	1-4
	Laser Safety (Europe) ...............................................................................................	1-5
	SAFETY OF LASER BEAM (USA) ...........................................................................	1-6
	Safety Instructions Regarding the Disconnection of Power ......................................	1-7
	Compliance and Conformity ......................................................................................	1-7
	Other precautions (for users in California, the United States) ...................................	1-7
	Warranty (the United States and Canada) ................................................................	1-8
	Legal Restriction on Copying/Scanning ....................................................................	1-9
	EN ISO 7779 .............................................................................................................	1-9
	EK1-ITB 2000 ............................................................................................................	1-9
	Wireless Connection (Mexico only) ...........................................................................	1-9
	Security Precautions when Using Wireless LAN (If equipped) .................................	1-9
	Limited Use of This Product (If equipped) ...............................................................	1-10
	Legal Information ....................................................................................................	1-11
	Energy Saving Control Function .............................................................................	1-17
	Automatic 2-Sided Print Function ............................................................................	1-17
	Resource Saving - Paper ........................................................................................	1-17
	Environmental benefits of "Power Management" ....................................................	1-17
	Energy Star (ENERGY STAR®) Program ...............................................................	1-17
2	Installing and Setting up the Machine .....................................................	2-1
	Part Names (Machine Exterior) ........................................................................................	2-2
	Part Names (Connectors/Interior) ....................................................................................	2-4
	Part Names (With Optional Equipments Attached) ........................................................	2-6
	Connecting the Machine and Other Devices ..................................................................	2-7
	Connecting Cables ............................................................................................................	2-8
	Connecting LAN Cable ..............................................................................................	2-8
	Connecting USB Cable .............................................................................................	2-9
	Connecting the Power Cable ....................................................................................	2-9
	Power On/Off ...................................................................................................................	2-10
	Power On ................................................................................................................	2-10
	Power Off ................................................................................................................	2-10
	Using the Operation Panel .............................................................................................	2-11
	Operation Panel Keys .............................................................................................	2-11
	Touch Panel .....................................................................................................................	2-12
	Home Screen ..........................................................................................................	2-12
	Display for Device Information ................................................................................	2-16
	Functions key ..........................................................................................................	2-17
	Display of Keys That Cannot Be Set .......................................................................	2-18

ii

	Using the [Enter] key ...............................................................................................	2-19
	Using the [Quick No. Search] key ...........................................................................	2-19
	Help Screen ............................................................................................................	2-20
	Login/Logout ...................................................................................................................	2-21
	Login .......................................................................................................................	2-21
	Logout .....................................................................................................................	2-22
	Default Settings of the Machine .....................................................................................	2-23
	Setting Date and Time ............................................................................................	2-23
	Network Setup .................................................................................................................	2-24
	Configuring the Wired Network ...............................................................................	2-24
	Configuring the Wireless Network ...........................................................................	2-26
	Setting Wi-Fi Direct .................................................................................................	2-30
	Energy Saver function ....................................................................................................	2-32
	Sleep .......................................................................................................................	2-32
	Auto Sleep ...............................................................................................................	2-32
	Sleep Rules (models for Europe) ............................................................................	2-33
	Sleep Level (Energy Saver and Quick Recovery) (models except for Europe) ......	2-33
	Power Off Rule (models for Europe) .......................................................................	2-33
	Quiet Mode .......................................................................................................................	2-34
	Quick Setup Wizard .........................................................................................................	2-35
	Installing Software ..........................................................................................................	2-37
	Software on DVD (Windows) ..................................................................................	2-37
	Installing Software in Windows ...............................................................................	2-38
	Uninstalling the Software ........................................................................................	2-44
	Installing Software in Mac Computer ......................................................................	2-45
	Setting TWAIN Driver ..............................................................................................	2-47
	Setting WIA Driver ...................................................................................................	2-49
	Checking the Counter .....................................................................................................	2-50
	Additional Preparations for the Administrator .............................................................	2-51
	Sending Documents to a PC ...................................................................................	2-51
	Strengthening the Security ......................................................................................	2-51
	Command Center RX ......................................................................................................	2-52
	Accessing Command Center RX ............................................................................	2-53
	Changing Security Settings .....................................................................................	2-54
	Changing Device Information ..................................................................................	2-56
	E-mail Settings ........................................................................................................	2-58
	Registering Destinations .........................................................................................	2-62
	Transferring Data from Our Other Products .................................................................	2-63
	Migrating the Address Book ....................................................................................	2-63
3	Preparation before Use .............................................................................	3-1
	Loading Paper ...................................................................................................................	3-2
	Precaution for Loading Paper ...................................................................................	3-2
	Selecting the Paper Feeder Units .............................................................................	3-3
	Loading in the Cassette ............................................................................................	3-4
	Precautions for Outputting Paper ....................................................................................	3-7
	Paper Stopper ...........................................................................................................	3-7
	Preparation for Sending a Document to a Shared Folder in a PC ................................	3-8
	Making a note of the computer name and full computer name .................................	3-8
	Making a note of the user name and domain name ..................................................	3-9
	Creating a Shared Folder, Making a Note of a Shared Folder ................................	3-10
	Configuring Windows Firewall .................................................................................	3-13
	Registering Destinations in the Address Book ............................................................	3-18
	Adding a Destination (Address Book) .....................................................................	3-18
	Adding a Destination on One Touch Key (One Touch Key) ....................................	3-24

iii

4	Printing from PC ........................................................................................	4-1
	Printer Driver Properties Screen ......................................................................................	4-2
	Displaying the Printer Driver Help .............................................................................	4-3
	Changing the Default Printer Driver Settings (Windows 8.1) ....................................	4-3
	Printing from PC ................................................................................................................	4-4
	Printing on Standard Sized Paper .............................................................................	4-4
	Printing on Non-standard Sized Paper ......................................................................	4-6
	Canceling Printing from a Computer .........................................................................	4-9
	Printing from the Handheld Device ...............................................................................	4-10
	Printing by AirPrint ..................................................................................................	4-10
	Printing by Google Cloud Print ................................................................................	4-10
	Printing by Mopria ...................................................................................................	4-10
	Printing with Wi-Fi Direct .........................................................................................	4-10
	Printing Data Saved in the Printer .................................................................................	4-11
	Specifying the Job Box from a Computer and Storing the Job ...............................	4-11
	Printing Documents from Private Print Box .............................................................	4-12
	Deleting the Documents Stored in the Private Print Box .........................................	4-12
	Printing Document from Stored Job Box .................................................................	4-13
	Deleting the Documents Stored in the Stored Job Box ...........................................	4-13
	Printing Document from Quick Copy Box ................................................................	4-14
	Deleting the Documents Stored in the Quick Copy Box ..........................................	4-14
	Printing Document from Proof and Hold Box ..........................................................	4-15
	Deleting the Documents Stored in the Proof and Hold Box ....................................	4-15
	Monitoring the Printer Status (Status Monitor) ............................................................	4-16
	Accessing the Status Monitor ..................................................................................	4-16
	Exiting the Status Monitor .......................................................................................	4-16
	Quick View State .....................................................................................................	4-16
	Printing Progress Tab .............................................................................................	4-17
	Paper Tray Status Tab ............................................................................................	4-17
	Toner Status Tab ....................................................................................................	4-17
	Alert Tab ..................................................................................................................	4-18
	Status Monitor Context Menu ..................................................................................	4-18
	Status Monitor Notification Settings ........................................................................	4-19
	Configuration Tool ..........................................................................................................	4-20
	Accessing the Configuration Tool ...........................................................................	4-20
	Exiting the Configuration Tool .................................................................................	4-21
	Configuration Tool Settings Screen ........................................................................	4-22

5	Operation on the Machine ........................................................................	5-1
	Loading Originals ..............................................................................................................	5-2
	Placing Originals on the Platen .................................................................................	5-2
	Loading Originals in the Document Processor ..........................................................	5-3
	Loading Paper in the Multipurpose Tray .........................................................................	5-5
	Favorites ............................................................................................................................	5-8
	Registering Favorite Using the Wizard Mode ............................................................	5-9
	Registering Favorite Using the Program Mode .......................................................	5-10
	Recalling Favorite using the Wizard Mode ..............................................................	5-11
	Recalling Favorite using the Program Mode ...........................................................	5-12
	Editing Favorite .......................................................................................................	5-12
	Deleting Favorite .....................................................................................................	5-12
	Application .......................................................................................................................	5-13
	Installing Applications ..............................................................................................	5-13
	Activating Applications ............................................................................................	5-14
	Deactivating Applications ........................................................................................	5-15
	Uninstalling Applications .........................................................................................	5-15
	Registering Shortcuts .....................................................................................................	5-16
	Adding Shortcuts .....................................................................................................	5-16
	Editing Shortcuts .....................................................................................................	5-17
	Deleting Shortcuts ...................................................................................................	5-17

iv

	Copying ............................................................................................................................	5-18
	Basic Operation .......................................................................................................	5-18
	Canceling Jobs ........................................................................................................	5-19
	Frequently-Used Sending Method .................................................................................	5-20
	Sending Document via E-mail ........................................................................................	5-21
	Configuring Settings before Sending ......................................................................	5-21
	Sending Scanned Document via E-mail ..................................................................	5-21
	Sending Document to Desired Shared Folder on a Computer (Scan to PC) .............	5-23
	Configuring Settings before Sending ......................................................................	5-23
	Sending Document to Desired Shared Folder on a Computer ................................	5-23
	Sending Document to Folder on an FTP Server (Scan to FTP) ...................................	5-26
	Configuring Settings before Sending ......................................................................	5-26
	Sending Document to Folder on an FTP Server .....................................................	5-26
	Scanning using TWAIN or WIA ......................................................................................	5-28
	Configuring Settings before Sending ......................................................................	5-28
	Scanning Document Using Application ...................................................................	5-28
	Useful Sending Method ..................................................................................................	5-29
	WSD Scan ........................................................................................................................	5-30
	Installing Driver Software ........................................................................................	5-30
	WSD scan ...............................................................................................................	5-31
	Scanning with File Management Utility .........................................................................	5-32
	Configuring Settings before Sending ......................................................................	5-32
	Recalling a Favorite Configured in FMU .................................................................	5-32
	Using fax server to send a fax (fax server transmission) ............................................	5-33
	Configuring Settings before Sending ......................................................................	5-33
	Using fax server to send a fax .................................................................................	5-33
	Sending to Different Types of Destinations (Multi Sending) .......................................	5-35
	Send to Me (E-mail) .........................................................................................................	5-36
	Configuring Settings before Sending ......................................................................	5-36
	Sending a document to the mail address of the logged in user ..............................	5-36
	Canceling Sending Jobs .................................................................................................	5-37
	Handling Destination ......................................................................................................	5-38
	Specifying Destination .............................................................................................	5-38
	Choosing from the Address Book ...........................................................................	5-39
	Choosing from the External Address Book .............................................................	5-41
	Choosing from the One Touch Key .........................................................................	5-42
	Checking and Editing Destinations .........................................................................	5-42
	Confirmation Screen of Destinations .......................................................................	5-43
	Recall ......................................................................................................................	5-43
	How to use the FAX Function ........................................................................................	5-44
	Using Document Boxes ..................................................................................................	5-45
	What is Job Box? ....................................................................................................	5-45
	What is Removable Memory Box? ..........................................................................	5-45
	Sub Address Box/Polling Box .................................................................................	5-45
	Operating using Removable USB Memory ...................................................................	5-46
	Printing Documents Stored in Removable USB Memory ........................................	5-46
	Saving Documents to USB Memory (Scan to USB) ................................................	5-48
	Check the USB Memory Information .......................................................................	5-49
	Removing USB Memory ..........................................................................................	5-49
6	Using Various Functions ..........................................................................	6-1
	Functions Available on the Machine ...............................................................................	6-2
	About Functions Available on the Machine ...............................................................	6-2
	Copy ..........................................................................................................................	6-2
	Send ..........................................................................................................................	6-4
	Removable Memory (Store File, Printing Documents) ..............................................	6-6
	Functions ...........................................................................................................................	6-8
	Paper Selection .........................................................................................................	6-9
	Zoom .......................................................................................................................	6-10

v

	Density ....................................................................................................................	6-11
	Duplex .....................................................................................................................	6-12
	Combine ..................................................................................................................	6-14
	Color Selection ........................................................................................................	6-16
	Collate .....................................................................................................................	6-16
	Original Size ............................................................................................................	6-17
	Original Orientation .................................................................................................	6-18
	Mixed Size Originals ...............................................................................................	6-19
	Original Image .........................................................................................................	6-19
	EcoPrint ...................................................................................................................	6-20
	Sharpness ...............................................................................................................	6-20
	Contrast ...................................................................................................................	6-21
	Background Density Adj. (Background Density Adjustment) ..................................	6-21
	Skip Blank Page ......................................................................................................	6-22
	Continuous Scan .....................................................................................................	6-22
	Job Finish Notice .....................................................................................................	6-23
	File Name Entry ......................................................................................................	6-24
	Priority Override ......................................................................................................	6-24
	File Format ..............................................................................................................	6-25
	Duplex (2-sided Original) ........................................................................................	6-28
	Sending Size ...........................................................................................................	6-29
	File Separation ........................................................................................................	6-29
	Scan Resolution ......................................................................................................	6-30
	E-mail Subject/Body ................................................................................................	6-30
	FTP Encrypted TX ...................................................................................................	6-31
	Storing Size .............................................................................................................	6-31
	Encrypted PDF Password .......................................................................................	6-32
	JPEG/TIFF Print ......................................................................................................	6-32
	XPS Fit to Page .......................................................................................................	6-32
7	Status/Job Cancel .....................................................................................	7-1
	Checking Job Status .........................................................................................................	7-2
	Details of the Status Screens ....................................................................................	7-3
	Checking Detailed Information of Jobs .....................................................................	7-7
	Checking Job History .......................................................................................................	7-8
	Checking the Detailed Information of Histories .........................................................	7-9
	Sending the Log History ............................................................................................	7-9
	Job Operation ..................................................................................................................	7-10
	Pause and Resumption of Jobs ..............................................................................	7-10
	Canceling of Jobs ....................................................................................................	7-10
	Device/Communication ...................................................................................................	7-11
	Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ...................	7-13
8	Setup and Registration (System Menu) ..................................................	8-1
	System Menu .....................................................................................................................	8-2
	Operation Method .....................................................................................................	8-2
	System Menu Settings ..............................................................................................	8-3
	Language ..................................................................................................................	8-5
	Report .......................................................................................................................	8-5
	User Property ............................................................................................................	8-7
	Cassette/MP Tray Settings .......................................................................................	8-8
	Common Settings ....................................................................................................	8-10
	Home .......................................................................................................................	8-19
	Copy ........................................................................................................................	8-20
	Send ........................................................................................................................	8-21
	Document Box .........................................................................................................	8-22
	FAX .........................................................................................................................	8-22
	Application ...............................................................................................................	8-22

vi

	Internet ....................................................................................................................	8-23
	Address Book/One Touch .......................................................................................	8-23
	User Login/Job Accounting .....................................................................................	8-24
	Printer ......................................................................................................................	8-25
	System/Network ......................................................................................................	8-27
	Date/Timer/Energy Saver ........................................................................................	8-40
	Adjustment/Maintenance .........................................................................................	8-43
9	User Authentication and Accounting (User Login, Job Accounting) ...	9-1
	Overview of User Login Administration ..........................................................................	9-2
	Managing the Job Account from PC .........................................................................	9-2
	Enabling User Login Administration ...............................................................................	9-3
	Setting User Login Administration ..................................................................................	9-5
	Authentication Security .............................................................................................	9-5
	Adding a User (Local User List) ................................................................................	9-6
	Changing User Properties .........................................................................................	9-9
	User Login Administration for Printing .....................................................................	9-12
	Managing the Users to Scan Using TWAIN ............................................................	9-13
	Managing the Users to Scan Using WIA .................................................................	9-14
	Managing the Users that Send Faxes from a PC ....................................................	9-15
	Group Authorization Settings ..................................................................................	9-16
	Guest Authorization Set. .........................................................................................	9-19
	Obtain NW User Property .......................................................................................	9-21
	Simple Login Settings .............................................................................................	9-23
	ID Card Settings ......................................................................................................	9-26
	PIN Login Settings ..................................................................................................	9-27
	Using User Login Administration ..................................................................................	9-28
	Login/Logout ...........................................................................................................	9-28
	Overview of Job Accounting ..........................................................................................	9-29
	To Manage the Number of Sheets Used on Jobs Printed from a PC .....................	9-29
	Enabling Job Accounting ...............................................................................................	9-30
	Job Accounting Access ...........................................................................................	9-30
	Setting an Account ..........................................................................................................	9-31
	Adding an Account ..................................................................................................	9-31
	Restricting the Use of the Machine .........................................................................	9-32
	Editing an Account ..................................................................................................	9-33
	Deleting an Account ................................................................................................	9-34
	Job Accounting for Printing .....................................................................................	9-35
	Job Accounting for Scan Using TWAIN ..................................................................	9-36
	Job Accounting for Scan Using WIA .......................................................................	9-37
	Job Accounting for the FAX Transmitted from a Computer ....................................	9-38
	Configuring Job Accounting ..........................................................................................	9-39
	Default Setting .........................................................................................................	9-39
	Counting the Number of Pages Printed ..................................................................	9-40
	Print Accounting Report ..........................................................................................	9-41
	Using Job Accounting ....................................................................................................	9-42
	Login/Logout ...........................................................................................................	9-42
	Unknown User Settings ..................................................................................................	9-43
	Unknown ID Job ......................................................................................................	9-43
	Registering Information for a User whose ID is Unknown .......................................	9-44
10	Troubleshooting ......................................................................................	10-1
	Regular Maintenance ......................................................................................................	10-2
	Cleaning ..................................................................................................................	10-2
	Cleaning Glass Platen .............................................................................................	10-2
	Cleaning Slit Grass .................................................................................................	10-3
	Cleaning the inside of the Machine .........................................................................	10-4
	Toner Container Replacement ................................................................................	10-7

vii

	Loading Paper .......................................................................................................	10-10
	Using the Maintenance Menu .......................................................................................	10-11
	Troubleshooting ............................................................................................................	10-12
	Solving Malfunctions .............................................................................................	10-12
	Machine Operation Trouble ...................................................................................	10-12
	Printed Image Trouble ...........................................................................................	10-15
	Responding to Messages ......................................................................................	10-18
	Adjustment/Maintenance ..............................................................................................	10-32
	Overview of Adjustment/Maintenance ...................................................................	10-32
	Drum Refresh ........................................................................................................	10-32
	Clearing Paper Jams .....................................................................................................	10-33
	Jam Location Indicators ........................................................................................	10-33
	Remove any jammed paper in Cassette 1 ............................................................	10-34
	Remove any jammed paper in Cassette 2 ............................................................	10-36
	Remove any jammed paper in Cassette 3 ............................................................	10-38
	Remove any jammed paper in the Multipurpose Tray ..........................................	10-40
	Remove any jammed paper inside of the Machine ...............................................	10-41
	Remove any jammed paper in Rear Cover ..........................................................	10-45
	Remove any jammed paper in the Document Processor ......................................	10-48
11	Appendix ..................................................................................................	11-1
	Optional Equipment ........................................................................................................	11-2
	Overview of Optional Equipment .............................................................................	11-2
	Optional Applications ..............................................................................................	11-6
	Starting Application Use ..........................................................................................	11-6
	Checking Details of Application ...............................................................................	11-7
	Character Entry Method ..................................................................................................	11-8
	Entry Screens ..........................................................................................................	11-8
	Entering Characters ..............................................................................................	11-10
	Paper ..............................................................................................................................	11-11
	Basic Paper Specifications ....................................................................................	11-11
	Choosing the Appropriate Paper ...........................................................................	11-12
	Special Paper ........................................................................................................	11-15
	Specifications ................................................................................................................	11-19
	Machine .................................................................................................................	11-19
	Copy Functions .....................................................................................................	11-21
	Printer Functions ...................................................................................................	11-21
	Scanner Functions ................................................................................................	11-22
	Document Processor .............................................................................................	11-22
	Paper Feeder ........................................................................................................	11-23
	Glossary .........................................................................................................................	11-24
	Index ............................................................................................................................	Index-1

viii

> Overview

Overview

Input Data				Security
Original	Electronic data	USB memory	Fax data	You can apply the various machine
				security levels to your specific needs.
				Strengthen security
				(page xii)

Operations from your PC

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-52)

Command Center RX User Guide

Output Data

Document Box functions

Application

You can expand the machine functions according to your needs.

Application (page 5-13)

This function serves a variety of purposes, including saving data in the machine and on a USB memory stick.

Printing Data Saved in the Printer (page 4-11)

Copy functions Printer functions

Send functions

USB memory

Fax functions

Copying (page 5-18)	Frequently-Used Sending	Saving Documents to	FAX Operation
Printing from PC (page 4-1)	Method (page 5-20)	USB Memory (Scan to	Guide
		USB) (page 5-48)

NOTE

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• To prepare the device for use, including setting up cable connections and installing software.

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

ix

> Machine Features

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Favorites (page 5-8)

Set up the machine easily (Quick Setup Wizard)

1

2

3

You can configure the necessary settings before using the machine in the wizard mode.

Quick Setup Wizard (page 2-35)

Set up fax easily (FAX Setup)

1

2

3

You can configure the necessary settings before using fax in the wizard mode.

FAX Setup (page 2-35)

Optimize your office workflow

Copy both sides of an ID card on a single sheet (ID Card Copy)

You can copy the front and back sides of an ID card on a single sheet of paper.

ID Card Copy (page 5-8)

Scan originals of different sizes at a time (Mixed Size Originals)

Folio	A4	FolioA4
(Legal)	(Letter)	(Letter)gal)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-19)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

1

11

21

1

1~10

11~20

21~30

1~30

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-22)

x

> Machine Features

Optimize your office workflow

Save energy and cost

Send one time with multiple sending

Send a FAX from a PC

Save energy as needed

options (Multi Sending)

(Sending FAX from PC)

(Energy Saver function)

Off

	You can send a same document to the	You can save the paper used for sending	The machine is equipped with Energy
	multiple destinations using a different	a FAX with this function.	Saver function that automatically
	method.	You can send a file to be faxed from the	switched into Sleep Mode. You can set
			appropriate Energy Saver Recovery
	You can specify multiple destinations of	PC without printing the file, so that you
			Level depending on the operation.
	different send methods such as E-mail,	can reduce the number of pieces of paper
	SMB, and Fax.	and perform sending jobs efficiently.	Energy Saver function (page 2-32)
	You can reduce your workflow by sending	FAX Operation Guide
	a job at once.
	Sending to Different Types of
	Destinations (Multi Sending) (page 5-
	35)

Save energy and cost

Use less toner for printing (EcoPrint)

You can save toner consumption with this function.

When you only need to check the printed content, such as a trial print run or documents for internal confirmation, use this function to save toner.

Use this function when a high-quality print is not required.

EcoPrint (page 6-20)

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Favorites (page 5-8)

Skip blank pages when printing (Skip Blank Page)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-22)

xi

> Machine Features

Save energy and cost	Create attractive documents	Strengthen security
Send a FAX to reduce the	Scan originals in color and send them	Password-protect a PDF file
communication cost	to a PC (Scan)	(PDF Encryption Functions)
(FAX Delayed Transmission)

You can reduce the communication cost

You can scan originals and convert them

Use the PDF format's password security

with this function.

into electronic data, such as a color PDF.

options to restrict document viewing,

The communication cost can be reduced

Frequently-Used Sending Method

printing and editing.

by setting the timer to the time period

(page 5-20)

Encrypted PDF Password (page 6-

during which the communication cost is

32)

low.

FAX Operation Guide

Strengthen security

Prevent loss of finished documents (Private Print)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-11)

Log in by ID card (Card Authentication)

OK !

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-4)

Strengthen security (Settings for Administrator)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2- 51)

xii

> Machine Features

Use functions more efficiently

Make the machine quiet (Quiet Mode)

You can make the machine quiet by reducing its running noise. ON/OFF switching by one-touch is possible.

Quiet Mode (page 2-34)

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications. The applications help you work more efficiently.

Application (page 5-13)

Install the machine without concerning the network cables (Wireless Network)

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

Configuring the Wireless Network (page 2-26)

Setting Wi-Fi Direct (page 2-30)

Use functions more efficiently

Use USB memory (USB Memory)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5- 46)

Saving Documents to USB Memory (Scan to USB) (page 5-48)

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-25)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-52)

xiii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

	Color mode	Description	Reference image		Reference
			Before	After	page
	Auto Color	Automatically recognizes whether a			page 6-16
	(Color/Gray)	document being scanned is color or black
	Auto Color	& white.
	(Color/B & W)
	Full Color	Scans a document in full color.			page 6-16
	Grayscale	Scans a document in grayscale.			page 6-16
	Black & White	Scans a document in black & white.			page 6-16

For details, refer to the following:

Color Selection (page 6-16)

xiv

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

	I want to...		Sample image		Function	Page
		Before		After
Adjust the color precisely.
	Adjust the density.				Density	page 6-11
Adjust the image quality precisely
	Emphasize or blur the image				Sharpness	page 6-20
	outline.
	Example: Emphasize the image
	outlines
	Adjust the difference between				Contrast	page 6-21
	dark and light parts of the image.
	Darken or lighten the background				Background Density	page 6-21
	(the area with no texts or images)
	of a document.
	Example: Lightening the
	background
Adjust the scanned image
	Decrease the file size and				File format	page 6-25
	produce the characters clearly.				[High Comp. PDF]

xv

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

For safe use of the machine

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M2735dw/ECOSYS M2640idw)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

xvi

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Scan images and save with information

Print without using the printer driver

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Command Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

		Maintenance Menu User Guide
	Adjust the print or
		Maintenance Menu provides the explanation on how to configure the print, scan, and other
	scan position
		settings.

Install the following versions of Adobe Reader to view the manuals on the DVD.

Version 8.0 or later

xvii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter	Contents

1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and

	Machine	other matters related to administration of the machine.
3	Preparation before Use	Explains preparations and settings that are required in order to use the machine, such
		as how to load paper, and create an address book.
4	Printing from PC	Explains functions that are available when the machine is used as a printer.
5	Operation on the Machine	Explains the basic procedures for using the machine, such as placing originals, making
		copies, sending documents, and using document boxes.
6	Using Various Functions	Explains convenient functions that are available on the machine.
7	Status/Job Cancel	Explains how to check the status of a job and the job history, and how to cancel jobs
		being printed or waiting to print. Also explains how to check paper and toner levels, how
		to check the device status, and how to cancel fax transmission.

8Setup and Registration (System Explains System Menu and how it relates to the operation of the machine.

Menu)

9	User Authentication and	Explains user login and job accounting.
	Accounting (User Login, Job
	Accounting)
10	Troubleshooting	Explains what to do when toner runs out, an error is displayed, or a paper jam or other
		problem occurs.
11	Appendix	Describes convenient options that are available for the machine. Provides information
		on media types and paper sizes, and gives a glossary of terms. Explains how to enter
		characters, and lists the specifications of the machine.

xviii

> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description
[Bold]	Indicates keys and buttons.
"Regular"	Indicates a message or setting.

xix

> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure	Procedure indicated in this guide
Select the [System Menu] key.	[System Menu] key > [Common Settings] > [Sound]



Select [].



Select [Common Settings].



Select [Sound].

Size and Orientation of Paper

Paper sizes such as A5 can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the vertical orientation. In addition, the following icons are used to indicate paper placement orientations on the touch panel.

Orientation	Setting Position	Icons on the touch	Indicated size in this
	(X=Length, Y=Width)	panel	Guide*1

Vertical	Cassette	A5-R
orientation (-R)
	Multipurpose	A5-R
	tray
Horizontal	Cassette	A5
orientation
	Multipurpose	A5
	tray

*1 Paper sizes that can be used vary depending on the function and source tray. For details, refer to the following. Specifications (page 11-19)

xx

> Menu Map

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Copy

Paper Selection (page 6-9)

Zoom (page 6-10)

Density (page 6-11)

Duplex (page 6-12)

Combine (page 6-14)

Collate (page 6-16)

Functions	Original Size (page 6-17)
	Original Orientation (page 6-18)
	Mixed Size Originals (page 6-19)
	Original Image (page 6-19)
	EcoPrint (page 6-20)
	Sharpness (page 6-20)
	Contrast (page 6-21)
	Background Density Adj. (page 6-21)
	Skip Blank Page (page 6-22)
	Continuous Scan (page 6-22)
	Job Finish Notice (page 6-23)
	File Name Entry (page 6-24)
	Priority Override (page 6-24)

xxi

> Menu Map

Send

One Touch Key (page 5-42)

Address Book (page 5-39)

Ext Address Book (Refer to Command Center RX User Guide.)

E-mail (page 5-21)

Folder (page 5-23)(page 5-26)

FAX Server (page 5-33)

FAX (Refer to FAX Operation Guide.)

WSD Scan (page 5-31)

xxii

> Menu Map

Functions	Color Selection (page 6-16)
	File Format (page 6-25)
	Original Size (page 6-17)
	Original Orientation (page 6-18)
	Mixed Size Originals (page 6-19)
	Duplex (page 6-28)
	Sending Size (page 6-29)
	File Separation (page 6-29)
	Scan Resolution (page 6-30)
	Density (page 6-11)
	Original Image (page 6-19)
	Sharpness (page 6-20)
	Contrast (page 6-21)
	Background Density Adj. (page 6-21)
	Skip Blank Page (page 6-22)
	FAX TX Resolution (Refer to FAX Operation Guide.)
	Zoom (page 6-10)
	Continuous Scan (page 6-22)
	File Name Entry (page 6-24)
	E-mail Subject/Body (page 6-30)
	Job Finish Notice (page 6-23)
	FTP Encrypted TX (page 6-31)
	FAX Delayed Transmission (Refer to FAX Operation Guide.)
	FAX Direct Transmission (Refer to FAX Operation Guide.)
	FAX Polling RX (Refer to FAX Operation Guide.)
	FAX TX Report (Refer to FAX Operation Guide.)

Job Box

Job Box	Private Print (page 4-12)
	Private Print/Stored Job (page 4-12)
	Proof and Hold (page 4-15)
	Quick Copy/Proof and Hold (page 4-14)

xxiii

> Menu Map

Removable

Memory

Removable Memory	Print	Paper Selection (page 6-9)
		Collate (page 6-16)
		Duplex (page 6-12)
		Functions	EcoPrint (page 6-20)
			Job Finish Notice (page 6-23)
			Priority Override (page 6-24)
			Encrypted PDF Password (page 6-32)
			JPEG/TIFF Print (page 6-32)
			XPS Fit to Page (page 6-32)
	Menu	Store File	File Format (page 6-25)
			Duplex (page 6-28)
			Scan Resolution (page 6-30)
			Density (page 6-11)
			File Name Entry (page 6-24)
			Color Selection (page 6-16)
			Functions	Original Size (page 6-17)
				Original Orientation (page 6-18)
				Mixed Size Originals (page 6-19)
				Storing Size (page 6-31)
				Original Image (page 6-19)
				Sharpness (page 6-20)
				Contrast (page 6-21)
				Background Density Adj. (page 6-21)
				Skip Blank Page (page 6-22)
				Zoom (page 6-10)
				Continuous Scan (page 6-22)
				Job Finish Notice (page 6-23)
				File Separation (page 6-29)

xxiv

> Menu Map

Sub Address Box (Refer to FAX Operation Guide.)

Polling Box (Refer to FAX Operation Guide.)

or

Print Job Status (page 7-8)

Send Job Status (page 7-4)

Store Job Status (page 7-5)

Scheduled Job (page 7-6)

Print Job Log (page 7-8)

Send Job Log (page 7-8)

Store Job Log (page 7-8)

FAX Job Log (Refer to FAX Operation Guide.)

Scanner (page 7-11)

Printer (page 7-11)

FAX (refer to FAX Operation Guide.)

Toner Status (page 7-13)

Paper Status (page 7-13)

Removable Memory (page 7-11)

USB Keyboard (page 7-11)

Network Connection Status (page 7-11)

Wi-Fi Direct (page 7-12)

Wi-Fi (page 7-12)

xxv

> Menu Map

or

System

Menu

Quick Setup Wizard	FAX Setup (page 2-35)
	Paper Setup (page 2-35)
	Energy Saver Setup (page 2-35)
	Network Setup (page 2-35)
Language (page 8-5)
Report	Report Print		Status Page (page 8-5)
			Font List (page 8-5)
			Network Status (page 8-5)
			Service Status (page 8-5)
			Accounting Report (page 8-6)
			Sub Address Box List (Refer to FAX Operation Guide.)
			FAX List (Index) (Refer to FAX Operation Guide.)
			FAX List (No.) (Refer to FAX Operation Guide.)
			Outgoing FAX Report (Refer to FAX Operation Guide.)
			Incoming FAX Report (Refer to FAX Operation Guide.)
	Admin Report		Outgoing FAX Report (Refer to FAX Operation Guide.)
	Settings
			Incoming FAX Report (Refer to FAX Operation Guide.)
	Result Report		Send Result Report (page 8-6)
	Setting
			RX Result Report (Refer to FAX Operation Guide.)
			Job Finish Notice Setting (page 8-6)
	Send Log History		Sending Log History (page 8-7)
			Auto Sending (page 8-7)
			Destination (page 8-7)
			Job Log Subject (page 8-7)
			Personal Information (page 8-7)
Counter	Printed Pages (page 2-50)
	Scanned Pages (page 2-50)
User Property (page 9-9)
Cassette/MP Tray	Cassette 1 (page 8-8)
Settings
	Cassette 2 (page 8-8)
	Cassette 3 (page 8-8)
	Multipurpose Tray (page 8-9)

xxvi

> Menu Map

Common Settings	Default Screen (page 8-10)
	Sound	Buzzer (page 8-10)
		FAX Speaker Volume (Refer to FAX Operation Guide.)
		FAX Monitor Volume (Refer to FAX Operation Guide.)
	Original Settings	Custom Original Size (page 8-11)
		Auto Detect Original Size (DP) (page 8-11)
		Default Original Size (page 8-12)
		Default Original Size (Platen) (page 8-12)
	Paper Settings	Custom Paper Size (page 8-13)
		Media Type Settings (page 8-15)
		Default Paper Source (page 8-14)
		Paper Selection (page 8-14)
		Media for Auto (B & W) (page 8-14)
		Special Paper Action (page 8-14)
		Show Paper Setup Message (page 8-14)
	Function Defaults	File Format (page 8-16)
		Original Orientation (page 8-16)
		Collate (page 8-16)
		File Separation (page 8-16)
		Scan Resolution (page 8-16)
		Color Select. (Send/Store) (page 8-16)
		Original Image (Copy) (page 8-16)
		Original Image (Send/Store) (page 8-16)
		Background Density Adj. (Copy) (page 8-16)
		Background Density Adj. (Send/Store) (page 8-16)
		EcoPrint (page 8-16)
		Skip Blank Page (Copy) (page 8-16)
		Skip Blank Page (Send/Store) (page 8-16)
		FAX TX Resolution (Refer to FAX Operation Guide.)
		Zoom (page 8-16)

xxvii

> Menu Map

Common Settings	Function Defaults		Continuous Scan (Copy) (page 8-16)
			Continuous Scan (FAX) (Refer to FAX Operation Guide.)
			Continuous Scan (Send/Store) (page 8-16)
			File Name Entry (page 8-17)
			E-mail Subject/Body (page 8-17)
			FTP Encrypted TX (page 8-17)
			JPEG/TIFF Print (page 8-17)
			XPS Fit to Page (page 8-17)
			Detail Settings	Image Quality (page 8-17)
				PDF/A (page 8-17)
				High Comp. PDF (page 8-17)
				Blank Detection Level (Copy) (page 8-17)
				Blank Detection Level (Send/Store) (page 8-17)
	Preset Limit (page 8-17)
	Error Handling		Duplexing Error (page 8-18)
			Paper Mismatch Error (page 8-18)
	Measurement (page 8-18)
	Low Toner Alert (page 8-18)
	Keyboard Layout (page 8-19)
	USB Keyboard Type (page 8-19)
	Format SD Card (page 8-19)
	Display Status/Log (page 8-19)
	Show Power Off Message (page 8-19)
Home	Customize Desktop (page 2-13)
	Customize Task Screen (page 2-13)
	Wallpaper (page 2-13)
Copy	Auto Paper Selection (page 8-20)
	Auto % Priority (page 8-20)
	DP Read Action (page 8-20)
Send	Dest. Check before Send (page 8-21)
	Entry Check for New Dest. (page 8-21)
	Send and Forward (page 8-21)
	Color TIFF Compression (page 8-21)
	Default Screen (page 8-21)
	New Destination Entry (page 8-21)
	Recall Destination (page 8-21)

xxviii

> Menu Map

Document Box		Sub Address Box (Refer to FAX Operation Guide.)
		Job Box	Quick Copy Job Retention (page 8-22)
			Deletion of Job Retention (page 8-22)
		Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-13)
Internet (page 8-23)
Address Book/One		Address Book (page 3-18)
Touch
		One Touch Key (page 3-24)
		Address Book	Sort (page 8-24)
		Defaults
			Address Book (page 8-24)
		Print List (Refer to FAX Operation Guide.)
User Login/Job		User Login Settings	User Login (page 9-3)
Accounting
			Local User List (page 9-6)
			ID Card Settings	Keyboard Login (page 9-26)
				Additional Authentication (page 9-26)
			PIN Login(page 9-27)
			Simple login	Simple Login (page 9-23)
			settings
				Simple Login Setup (page 9-23)
			User Account	Lockout (page 9-5)
			Lockout Settings
				Lockout Policy (page 9-5)
				Locked out Users List (page 9-5)
			Group Authorization	Group Authorization (page 9-16)
			Set.
				Group List (page 9-17)
			Guest Authorization	Guest Authorization (page 9-19)
			Set.
				Guest Property (page 9-20)
			Obtain NW User Property (page 9-21)

xxix