Konica Minolta PaperPort Desktop User Manual

Using PaperPort
DesktopDelivery

PaperPort DesktopDelivery is designed to monitor a specified folder on a
networked file server or local drive for incoming faxes and scanned images in
TIFF, JPEG, or PDF format. PaperPort DesktopDelivery transfers files from the
watched folder into the PaperPort desktop. Files in TIFF format are converted to
PDF Image items while JPEG and PDF files retain their original formats.

After installation, PaperPort DesktopDelivery runs as an icon in the tooltray on
the Windows task bar:

PaperPort DesktopDelivery

Right-click on the PaperPort DesktopDelivery icon in the Windows tooltray to
display the PaperPort DesktopDelivery menu with three commands:

• Settings

• About

• Close

Settings

After installation, PaperPort DesktopDelivery resides in the Windows Start-Up
folder. Therefore, every time you start your computer, PaperPort
DesktopDelivery automatically runs.

Right-click the PaperPort DesktopDelivery icon to display its menu. Then click
the Settings command to display a dialog box of all the PaperPort
DesktopDelivery controls:

Using PaperPort DesktopDelivery 1

Browse Button

Click the Browse button to display the “Browse for Folder” dialog box. This
dialog box lets you locate and select the folder you want PaperPort
DesktopDelivery to monitor:

Browse to the network server that
contains the folder to be
watched; select the folder and
click OK.

After you identify the directory to be monitored and click OK, the Browse for
Folder dialog box closes.

2 Settings

PaperPort DesktopDelivery now will periodically monitor this folder to see if any
scanned images are placed there.

Interval for checking the Watched Folder list box

To set how often the watched folder will be checked, select a setting from the
Interval for checking the Watched Folder list box. There are 12 available choices
from the list box:

1, 2, 5, 10, or 30 seconds
1, 2, 3, 5, 10, 30, or 60 minutes

One suggestion is to set the watch interval at about half the time it takes you to
walk from the device’s location in your company to your office.

If it takes you 60 seconds to walk this distance, set the interval to 30 seconds.
This way the document that you scanned can be ready and waiting for you on
your PaperPort desktop!

When documents are retrieved setting

Now that you have set PaperPort DesktopDelivery watched folder and the watch
interval, specify the behavior you prefer for document retrieval. The When
documents are retrieved setting offers two choices described in the following
table:

Select this
setting:

Run PaperPort
in a window

To get this result:

When PaperPort DesktopDelivery detects a new
document in the watched folder, it converts the
document as needed, and places it in PaperPort,
which is then started on your Windows desktop. It
then removes the original scanned document from
the watched folder.

Don’t run
PaperPort

When PaperPort DesktopDelivery detects a new
document in the watched folder, it converts the
document as needed, and places it in PaperPort
without starting it. It then removes the original
scanned document from the watched folder.

Click OK in the Settings dialog box to confirm the PaperPort DesktopDelivery
settings.

Using PaperPort DesktopDelivery 3

About Command

To get version and copyright information about PaperPort DesktopDelivery, or
to access the User’s Guide, right-click the PaperPort DesktopDelivery icon to
display its menu. Click the About command.

Close Command

To close PaperPort DesktopDelivery, right-click the PaperPort DesktopDelivery
icon to display its menu. Click the Close command.

Other Information about PaperPort DesktopDelivery

Now that you have specified the PaperPort DesktopDelivery watched folder,
watch interval, and PaperPort behavior, here is some other information about
PaperPort DesktopDelivery.

• User-specific watch folder. PaperPort DesktopDelivery assures that no

other DesktopDelivery user on your network can link to your specified
watched folder. Thus, you are assured a certain amount of privacy and
security. The mechanism is a file named “PPDDLock.sft” which is placed
in the watched folder. When another DesktopDelivery user tries to link to
this folder, the presence of this file prevents this.

4 About Command

• Supported client operating systems. Microsoft Windows 98, ME, NT

4.0, 2000, and XP.