Konica Minolta KIP 7700 User Manual
KIP Track System
User Guide
KIP Track System
Contents
Introduction ................................................................................................................................................................................... 2
System Requirements .................................................................................................................................................................. 3
Installation ..................................................................................................................................................................................... 3
Custom Name of the KIP Track fields ....................................................................................................................................... 6
KIP Track Rules .............................................................................................................................................................................. 6
Setup KIP Track Data ................................................................................................................................................................... 6
Enter and Upload KIP Track Data ............................................................................................................................................. 7
Use CSV data for KIP Track ......................................................................................................................................................... 7
Prompt Setup .............................................................................................................................................................................. 12
Advanced Features Advanced Tab ...................................................................................................................................... 12
Options Tab ................................................................................................................................................................................. 13
Command line options ............................................................................................................................................................. 14
Rules to follow for creating CSV files: ..................................................................................................................................... 14
KIP Copy and Scan KIP Track .................................................................................................................................................. 15
KIP Print ......................................................................................................................................................................................... 15
KIP AutoCAD Driver ................................................................................................................................................................... 16
KIP PrintNET .................................................................................................................................................................................. 17
KIP Windows Driver ..................................................................................................................................................................... 17
Retrieve KIP Track Data ............................................................................................................................................................ 18
KIP Track Logs.............................................................................................................................................................................. 19
Copying and Printing Log format ........................................................................................................................................... 19
Scan to File Log .......................................................................................................................................................................... 21
Overall Square/Linear Count ................................................................................................................................................... 21
KIP Track Data in Excel .............................................................................................................................................................. 22
Formatting the Data .............................................................................................................................................................. 25
Creating the Pivot Table ....................................................................................................................................................... 28
Formatting the Table ............................................................................................................................................................. 30
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
Introduction
With the KIP Track Configuration application, you can take a significant step to change your document
services from costs into profits. By enabling tracking for all printing, copying and scanning jobs, it ensures all
work is charged to the appropriate user, department or project. So not only are all costs accounted for, but at
the same time, can be used for accurate reimbursement from project owners. Engineers and Architects need a
way to bill back printing for particular projects or departments.
FM suppliers need a way to easily produce reports at the end of the month to review the print and scan
volumes. KIP Track features built in to every KIP printer allow companies to control costs of copying, scan-to-file
and network printing of wide format data. Configuration of data and “rules” takes place in KIP Print or at the
KIP. Rules allow for “requiring” the user to select specific data and provide a password to use the KIP Track
data. All KIP software applications can utilize one set of KIP Track data that is configured remotely then
uploaded to the controller inside the KIP printer. Those KIP Track rules and data then transfer down to the KIP
suite of applications: KIP Touchscreen copy, print and scan applications, KIP Print, KIP Color Pro and Advance
(copy, print, and scan-to-file), KIP PrintNET, KIP AutoCAD Driver, KIP RIP and the KIP Windows Driver. Usage
information is automatically collected by the KIP during regular printing. Production reports can be created
from the data using the KIP Print software or via the ASCII data when it is imported into any spreadsheet
• The KIP is the hub of the system; responsible for storing the KIP Track data and collecting the information
after printing/copying/scan-to-file is complete.
• Each KIP software component obtains the KIP Track data and uses the “rules” to allow printing.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
System Requirements
Recommended PC Specifications:
3.0 GHz processor speed
1 GB RAM
Harddisk of 100 GB or more
DVD-ROM
USB-connection
Windows XP/7
32/64 bit OS compatible
Installation
To install the KIP Track Configuration Application please follow these steps:
1. Browse to the location the KIP Track Configuration
Application package has been saved to.
2. Run the installer by double clicking the executable.
3. The following window will open, select the Next
button.
4. Select the “I accept the terms in the license agreement”.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
5. If the default install location is acceptable select the Next
button.
Note: If a different location is to be used select the
Change button and browse to the desired location for
install.
6. Select the Install button to begin the Installatio n.
7. Installation process will begin and display the progress.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
8. When installation is complete the following message will be
displayed. Select Finish to complete the installation.
Note: select the “Launch KIP Track System Application” checkbox to open software up at this time. The
following window will then open:
The password is only available to KIP Service personnel. Contact KIP support if you have attended training but
do not remember the password.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
Custom Name of the KIP Track fields
Each of the labels for the three available fields can be customized by the KIP Track Configuration Tool for
specific customer requirements.
Names of those fields are displayed on the Touch screen of the copier for use in copying and scan-to-file as
well as within KIP Print, KIP PrintNET AutoCAD and Windows Driver.
KIP Track Rules
• Configuration of the customer requirements and printing rules takes place in KIP Print or at the KIP.
• Administrators can include the ability to “require” the user to enter or choose data and request a
password prior to printing. Once the proper information is supplied, the printing takes place.
• The KIP Track rules then apply to all the KIP software applications: KIP Print, KIP (copy and scan-to-file),
KIP PrintNET, KIP AutoCAD Driver, KIP Windows Driver.
Setup KIP Track Data
• KIP Track data can be created in KIP Print or this KIP Track Tool and then “pushed” to the KIP.
• KIP Track data can be created/edited in KIP PrintNET.
• KIP Track data can be created in Excel or third party KIP Track packages and then imported via a this
KIP Track tool run in a command line (silent mode) for scripted updates to the IPS.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
Enter and Upload KIP Track Data
To add data, simply type in the ENTRY and PASSWORD columns. Press enter to store each data entry. When
complete, select SAVE to store the data locally, then UPLOAD to transmit it to the IPS.
If you wish update the data, be sure to exit the KIP Track tool prior to importing new or recent data as it will
append it to the existing data. Exiting the tool ensures that you are starting with fresh local data or importing it
from an IPS prior to editing or appending.
Use CSV data for KIP Track
It is easy to manually add KIP Track entries into KIP Print’s KIP Track fields. But what if there are hundreds or
thousands of entries to add and/or modify? KIP provides a utility called
standard CAV text data into the
Step 1: Close KIP Print if it is running. (It is required to have KIP Print installed on the same workstation that
Track
Step 2: Create a text file.
Use Notepad or another ASCII text editor to create a standard text file with comma-delimited
Or use Microsoft Excel to create a comma separated file with a .DAT file extension. Note: the easiest method
to review the format of the .DAT file is to first create one using the KIP Track Tool and then use the Export
function to export the .DAT file for review. It is assumed that
Field# 1 = User Na me Field# 2 = Job Number Field# 3 = Description
The data format is:
(Field#),(Admin-defined Entry Name),(Admin-defined Entry Password)
Examples:
Tool is on.)
KIP Track fields.
KIP Track Tool to import and export
KIP
KIP Track data.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
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KIP Track System
1,admin,ips creates a User Name entry for admin, with the password ips
1,Bob, creates a User Name entry for Bob, with no password
2,Job 2012-001, creates a Job Number entry for Job 2012001with no password toner
2,Job 2012-003, creates a Job Number entry for Job 2012-003,
with the password ips
A comma is needed after the 2nd column of data. (Even
though no password is desired, three columns of data must be defined.)
• Import.dat will contain data for all three
will merge at one time. It is not necessary to create separate files for User Name, Job Number, and Description
fields.)
• Entries do not have to be in order, or sorted by field. New entries for all fields can be added at the end of the
list. KIP Print will sort them when the program launches.
• Please do not use blank lines in the list
• Please do not use carriage returns at the end of the list
Step 3: Save the file.
Save the file to c:\ (or the desired folder) on your local drive.
Step 4: Open
user to input the password. This is the same PIN Number used to get into
the service menu on the
security reasons. Upon starting, the
find the existing
KIP Track Tool.exe Login – A login screen will prompt the
IPS. It is not listed in this documentation for
KIP Track Tool will automatically
KIP Track.dat file on the local computer and open with all the data displayed in the
KIP Track fields (User Name, Job Number, and Description). All data
appropriate fields. If you have a large amount of data this process might take a few minutes. There will be a
prompt to choose between appending or overwriting the existing
Selecting Yes will keep the current KIP Track data and any new KIP Track data will be added.
Selecting No will not preserve any existing KIP Track data.
KIP Track information.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
8
KIP Track System
Step 5 Import button allows for Importing the data from the local PC (with KIP Print installed) or from the IP
Address of the IPS (if data currently exists). Click on the Import button and browse to the location of the KIP
Track file you wish to import or enter the IP address of the IPS.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
9
KIP Track System
Step 6: As changes are made to the ENTRY or PASSWORD, press ENTER to save the changes. Click on SAVE to
store the .DAT file locally.
This information is solely for use of KIP Personnel and KIP Authorized Dealers. No part of this publication may be copied,
reproduced or distributed in any form without express written permission from KIP. 2012 KIP. vii_iv
10
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