Konica Minolta LF-MAN-GB-INT User Manual

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User Manual

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Dear Customer,

we hope that you will have lots of fun using your new laser fax machine. With your new fax machine you can send and receive faxes, send and receive SMS messages, as well as make copies.  e machine prints on ordinary copier and typewriter and photocopier paper. With the time stamp you can verify the exact arrival time of a fax transmission at its destination location.  is function remains operative even after a loss of electrical power.

For printing purposes, your fax machine utilises the most up-to-date laser technology.  e starter cartridge that is delivered with your fax machine is suﬃ cient for up to 1,000 pages.

• Automatic document feeder for 20 documents

• Resolution: Fast · Quality · Photo

• Zoom: 25 to 400 percent

• Up to 99 copies from one document

Printer

• Black and white laser printer

• Resolution 600 dpi

• Ten pages per minute

Lists and Reports

You can connect the machine to your computer (PC with Microsoft Windows® 98 SE · 2000 · ME · XP), and can use the machine as a laser printer. You can also use it to scan documents for use on your computer. (Depending on the model)

Please read the user manual carefully, and always follow the safety instructions that are given there. Try out the many and various possibilities of your laser fax machine. You cannot damage the machine while making use of the functions that we have described in this user manual.

Fa x

• Laser printer on ordinary paper

• Modem: Super G3 33k6 modem

• Fax memory: 120 pages

• Fax switch: Manual · EXT/Answering machine · Fax

• Polling of fax transmissions

• Automatic document feeder for 20 documents

• Broadcast function

• Time stamp

• Private branch exchange (PABX) possible

• Caller ID / CLIP

• Telephone book with up to 200 entries

• Ten groups with up to 199 entries

Paper

• Paper tray for up to 250 sheets

• Ordinary typewriter and photocopier paper (60 to 90 g/m2)

Copier

• Functions list

• Journal (30 SMS or fax transmissions)

• Entries and groups in the telephone book

• Overview of the machine settings

• List of the pending transmissions

• Transmission report

SMS

• 160/640 characters *

• Memory for 30 messages

• Automatic printing

• Notiﬁ cation *

•

Sending and receiving with sub-address (Terminal ID)

•

SMS to e-mail or fax *

(* depending on country and network

Scanner

• Resolution: 256 grey tones

• Speed: Six seconds for one A4 page

• Automatic document feeder for 20 documents

Computer-Connection

(Depending on the model)

• For PC

• Microsoft Windows® 98 SE · 2000 · ME · XP

• USB connection (1.1 as well as 2.0 full speed)

• Installation CD with automatic installation

• TWAIN scanner driver

• Paper Port

• Printing from the computer (ten pages per minute)

• Add and edit telephone book entries

)

• 64 grey tones

• Speed: 10 pages per minute

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Table of Contents

Safety Instructions . . . . . . . . . . . 4

Printing Multiple Copies . . . . . . . . . . . . . . 22

Time Stamp . . . . . . . . . . . . . . . . . . . . . 22

Broadcast Transmissions . . . . . . . . . . . . . . . 22

Time-Deferred Sending . . . . . . . . . . . . . . . 23

Fax Polling . . . . . . . . . . . . . . . . . . . . . 23

Journal . . . . . . . . . . . . . . . . . . . . . . . 24

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . 24

Overview . . . . . . . . . . . . . . . . . . 6

Description of the Machine . . . . . . . . . . . . . . 6

Operation Panel with LCD Display . . . . . . . . . . 7

Package Contents . . . . . . . . . . . . . . . . . . . 8

1. Installation . . . . . . . . . . . . . . . 8

Unpacking and Connecting . . . . . . . . . . . . . . 8

Toner Cartridge . . . . . . . . . . . . . . . . . . . . 9

Paper . . . . . . . . . . . . . . . . . . . . . . . . 11

Special Telephone Connections . . . . . . . . . . . 12

Additional Devices . . . . . . . . . . . . . . . . . 13

Easylink . . . . . . . . . . . . . . . . . . . . . . . 13

2. Settings . . . . . . . . . . . . . . . . . 14

Setting the Country . . . . . . . . . . . . . . . . . 14

Setting the Language . . . . . . . . . . . . . . . . 14

Setting the Date and Time . . . . . . . . . . . . . 14

Entering Your Telephone Number and Name . . . . 14

Page Header. . . . . . . . . . . . . . . . . . . . . 14

Ring Tone . . . . . . . . . . . . . . . . . . . . . . 15

Resolution. . . . . . . . . . . . . . . . . . . . . . 15

Protected Fax Reception. . . . . . . . . . . . . . . 15

Locking the Machine . . . . . . . . . . . . . . . . 15

Energy Saving Mode . . . . . . . . . . . . . . . . 16

Setting the Fax Reception Mode. . . . . . . . . . . 16

3. Telephone Book . . . . . . . . . . 18

Saving New Entries . . . . . . . . . . . . . . . . . 18

Using the Telephone Book . . . . . . . . . . . . . 18

Editing Entries . . . . . . . . . . . . . . . . . . . 18

Deleting Entries . . . . . . . . . . . . . . . . . . . 18

Quick Search . . . . . . . . . . . . . . . . . . . . 18

Groups . . . . . . . . . . . . . . . . . . . . . . . 18

Chain Dialling . . . . . . . . . . . . . . . . . . . 19

Printing the Telephone Book . . . . . . . . . . . . 19

Calling Line Identiﬁ cation . . . . . . . . . . . . . 19

4. Fax . . . . . . . . . . . . . . . . . . . . . 20

5. Copier . . . . . . . . . . . . . . . . . . 25

Making Copies Automatically . . . . . . . . . . . . 25

Adjusting Copies . . . . . . . . . . . . . . . . . . 25

6. SMS* . . . . . . . . . . . . . . . . . . . 26

Sending SMS Messages . . . . . . . . . . . . . . . 26

Receiving SMS Messages . . . . . . . . . . . . . . 26

Reading SMS Messages . . . . . . . . . . . . . . . 26

Printing SMS Messages . . . . . . . . . . . . . . . 27

Deleting SMS Messages . . . . . . . . . . . . . . . 27

Sending SMS Messages to E-Mail or Fax . . . . . . 27

Advanced Sending Options . . . . . . . . . . . . . 27

SMS Settings . . . . . . . . . . . . . . . . . . . . 28

Text2Fax . . . . . . . . . . . . . . . . . . . . . . 29

7. PC Connection** . . . . . . . . . 30

Requirements . . . . . . . . . . . . . . . . . . . . 30

Installing the Software. . . . . . . . . . . . . . . . 30

Uninstalling the Software . . . . . . . . . . . . . . 31

Using the C S . . . . . . . . . . . . 

Editing the Telephone Book . . . . . . . . . . . . . 32

Settings . . . . . . . . . . . . . . . . . . . . . . . 33

Displaying the Toner Level . . . . . . . . . . . . . 33

Printing from Computer . . . . . . . . . . . . . . 33

Scanning . . . . . . . . . . . . . . . . . . . . . . 34

8. Troubleshooting . . . . . . . . . . 35

Paper or Document Jams . . . . . . . . . . . . . . 35

Cleaning. . . . . . . . . . . . . . . . . . . . . . . 35

Appendix . . . . . . . . . . . . . . . . . 36

Glossary . . . . . . . . . . . . . . . . . . . . . . . 36

Abbreviations . . . . . . . . . . . . . . . . . . . . 37

Functions List . . . . . . . . . . . . . . . . . . . . 39

Technical Data . . . . . . . . . . . . . . . . . . . 40

Index . . . . . . . . . . . . . . . . . . . . . . . . 41

Inserting Documents . . . . . . . . . . . . . . . . 20

Sending a Fax . . . . . . . . . . . . . . . . . . . . 20

Manually Sending a Fax . . . . . . . . . . . . . . . 21

Speed . . . . . . . . . . . . . . . . . . . . . . . . 21

Transmission Report. . . . . . . . . . . . . . . . . 21

Fax Reception . . . . . . . . . . . . . . . . . . . . 21

Sorted Print-Outs . . . . . . . . . . . . . . . . . . 22

Table of Contents

* Depending on country and telephone network * * Depending on the model

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4 Chapter Safety Instructions

Safety Instructions

In order to avoid possible dangers, damage or malfunctions, please heed the following safety instructions for the setup and operation of your fax machine.

Make sure that the fax machine is stable and secure, on a smooth, level surface (do not place the machine

on carpets or similar surfaces). If the fax machine should fall, it can be damaged or can cause injury to people, especially small children.  e distance between the fax machine and other appliances or objects, must be at least 15 centimetres. Position all cables in such a way that no one will stumble over them, thus avoiding possible injuries to persons and/or damage to the cables or to the fax ma-

chine itself. Allow a space of at least 30 centimetres in front of the fax machine, since documents and print-outs are dispensed on the front side of the machine.

Always avoid direct sunlight as well as immediate proximity to heaters, air-conditioning units, radios, and television sets. If you use an additional cordless telephone, you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device. Otherwise, acoustic disturbances may occur in the cordless telephone device.

Do not allow children to handle the fax machine without supervision.  e packing materials should be kept out of the hands of children.

 e area in which you oper-

ate the fax machine must be adequately ventilated, especially if the machine is used frequently. Set up your laser fax machine in such a way that the ﬂ ow of the exhaust air stream points away from the work station.

 e fax machine may not be covered. Do not put your fax machine

in closed cabinets or boxes. Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits. Otherwise, the fax machine can overheat and catch on ﬁ re. In the event that your fax machine becomes too hot, or if you see smoke coming from the

device, you must immediately pull the mains cable out of the power socket. Have your fax machine examined by trained professionals at a technical service location.

Do not connect the telephone cord or mains cable in areas where there is moisture of any kind. Never

touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids or foreign parts to enter into the fax machine! Otherwise, people using the device are at risk to electric shocks. In addition, the fax machine itself could suﬀ er serious damage. Should liquids parts never theless enter into the machine,

mediately pull out the mains cable and have your fax machine examined by the trained personnel at a technical service site. Never leave your fax machine outside when it is raining. During a thunderstorm, you should disconnect your fax machine

from the electrical power source and from the telephone network. If that is not possible, then do not use your fax machine. Otherwise, there is a risk of lightning strikes to the user or damage to the fax machine. Before cleaning the surface of the fax machine, disconnect the device from the electrical power source and from the tele phone network. Do not use any liquid or gaseous cleaning agents on your fax machine (sprays, abrasives, etc.) and do not employ cleaning agents that contain alcohol.

If the casing or the mains

cable become damaged in any way, please pull the mains cable out of the power socket. Never touch telephone cords or mains cables that are not insulated or whose insulation has been damaged without ﬁ rst disconnecting the telephone and mains cable from the network. Only trained personnel from a technical service location may open the housing of your fax machine.

or foreign

you must im-

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Safety Instructions

Chapter Safety Instructions

 e fax function will not operate during power failure.

Never open the toner cartridge. If toner dust escapes, you should avoid allowing it to contact your

skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of children. In case of a paper jam, do not forcefully remove the paper, but rather carefully pull it out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

If the LCD should break, a mildly caustic liquid can escape. Absolutely avoid all contact with your skin and eyes.

Your fax machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and

should only be operated with telephone systems and power equipment that meet these standards.  is fax machine was built exclusively for use in the indicated sales region. It conforms to the regulations of the telephone company of the country. Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual.

Laser-Safety

Your fax machine operates with laser beams. Only a qualiﬁ ed service technician should open the fax machine and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class 1 laser product

Safety Instructions

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6 Chapter Overview

Overview

Description of the Machine

Document support

Document guide

Document feed slot

Cover

Operation panel with LCD display

Document outlet

Opening for Plug’n’Print card

Connections on the Rear Side

Print-out and fax outlet (extendable)

Paper tray

Toner cartridge

External device

Telephone cable

Mains Cable

USB port (Depending on the model)

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Chapter Overview

Operation Panel with LCD Display

Symbols on the LCD Display

— SFINE resolution conﬁ gured

}

book functions

Red lamp v—If the lamp ﬂ ashes, please read what is indicated on the display

— Access telephone

— PH OTO resolution conﬁ gured

— FINE resolution conﬁ gured

— Incoming calls during absence

— Incoming SMS messages

Green Lamp es whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory

—It ﬂ ash-

COPY—Press twice: Make copies automatically. Press once: Modify copies

STOP—Interrupt an ongoing operation without saving / Eject document

START—Start a fax transmission or fax reception

h/f/F

FINE—h, SFINE—f, PH OTO—

C—Delete / One menu step back

sages

—Set resolution (NORMAL,

)

— Read, edit or send SMS mes-

— Select options / Move

the cursor on the display

—Print list of functions, jobs,

settings / Start quick install / Print out fax journal or telephone book

MENU/OK— Conﬁ rm inpu

MODE—Fax reception mode

Access functions /

Manual, Fax, EXT/ANSW.,

—List of the last ten numbers

dialled Blue key and callers

R/PAUSE

Blue key and R/PAUSE—Insert dial- ling pause

Blue key and tional entry to a fax broadcast

Press the blue key and the corresponding letter key to enter the symbols shown above it

—List of last ten

—Access special functions

—Listening during dialing

—Attach addi-

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8 Chapter 1. Installation

Package Contents

1. Installation

Fax machine

Unpacking and Connecting

Attaching the Document Support

Insert the document support into the two openings in the cover.  e document support should snap securely into place.

Paper tray

Document support

Document outlet tray

Starter cartridge

Mains cable

Telephone cable

(specific to each country)

User manual

Installation guide

Extending the Print-out and fax outlet

tray

Pull the print-out and fax outlet tray out of the paper tray cover.

Attaching the Document outlet tray

Insert the document outlet tray into the two openings under the operation panel.

Installation CD

(Depending on the model)

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1. Installation

Chapter 1. Installation

Connecting the Telephone Cable

Connect the telephone cable to the fax machine by plugging it into the socket located on the rear side of the machine and designated by the word LINE. Insert the telephone plug into your PTT line socket.

In GB

For all other countries

Toner Cartridge

New Toner Cartridge

Before you can receive documents, make copies, or print, a toner cartridge must be inserted into the fax machine. For this reason, a starter cartridge is supplied with the machine (this cartridge has a capacity of approximately 1,000 pages).  e toner level memory for this starter cartridge was set at the factory.  e starter cartridge need not be updated with a Plug’n’Print card. For each additional toner cartridge that you insert into your fax machine, you must update the toner level memory with the Plug’n’Print card provided.

In order to guarantee a good print quality,

1 Open the cover by taking hold of both document

use only original toner cartridges. Other toner cartridges can cause damage to the fax machine. Use of other toner cartridges also voids the guarantee.

guides and tipping the cover backward.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the fax machine. Connect the mains cable to the electrical socket.

Once the fax machine is connected to the power supply, the quick install process will immediately commence. You will be asked to select your country and to enter your number and name as well as the date and time (see chapter on Settings). If you would like to perform a quick install again, simply press ¨, and select it with ¾ help

page: 2 installation. Conﬁ rm with OK.

2 Remove the old toner cartridge, by gripping it at the

recess in the middle and pulling it upward.

Carefully remove the toner cartridge from

the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

1. Installation

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10 Chapter 1. Installation

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site. Never dispose of toner cartridges by throwing them into ﬁ re. Toner cartridges should never be allowed into the hands of children.

Never open a toner cartridge. If toner dust is released

into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

3 Take the new toner cartridge from the package.

7 Place the toner cartridge into your laser fax machine.

8 Close the cover. Make sure that the cover snaps se-

Once you have removed the protection strip,

do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

 e cartridge should snap securely into position.

curely into position on both sides.

4 Remove the black protective foil and other packag-

ing material, but do not yet remove the protective strip from the cartridge.

5 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

6 Only after shaking the cartridge, completely pull

oﬀ the protection strip located on the left side of the cartridge.

9 new cartridge? appears on the display. Con-

ﬁ rm with OK.

10 Wait until insert card appears on the display.

Push the Plug’n’Print card of the new toner cartridge into the opening on the left side next to the paper tray, with the contacts facing to the left. (Only the starter cartridge can be used without inserting a Plug’n’Print card.)

Should the error message unreadable

card

appear on the display, you may have inserted the Plug’n’Print card incorrectly.  e contacts must face to the left as you insert the card into the machine.

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1. Installation

Chapter 1. Installation

11 It may take a moment to update the cartridge. When

the process is completed, the following appears on the display:

action completed / remove card

12 Pull the Plug’n’Print card out of the fax machine.

You can interrupt the recharging process at any time by simply pressing STOP. However, the toner level memo- ry must be updated for each new toner cartridge. If you have pressed the STOP key by mistake, you can restart the recharging process as follows:

3 Pressing C will return you to the previous menu step;

pressing STOP will return you to the root menu.

Paper

Before your fax machine will be ready to make copies or receive faxes, you must load paper into the machine. Use the following paper size: A4, 210 × 297 millimetres. Your fax machine works with normal copier paper and with typewriter paper (60 to 90 g/m2).

Loading Paper

1 Pull out the paper tray.

1 Press MENU/OK,

2 Select new black with ¾, and conﬁ rm with

OK. Select yes with ¾. After a short time, the fax

machine will ask you to insert the Plug’n’Print card.

If the toner level of your cartridge is low, then every time you open and close the cover, the following question will appear on the display: black=new? If you have not installed a new cartridge, press STOP. If you have installed a new cartridge, press OK and follow the description set forth above.

and OK

Displaying the Toner Level

Whenever you insert a new toner cartridge,

you must update the toner level memory of your fax machine with the Plug’n’Print card that is included with the new cartridge. Your fax machine registers the extent of toner usage for every printout and calculates the toner level of the cartridge based on this.  e indicated toner level is only meaningful if you update each new toner cartridge with the Plug’n’Print card provided.

2 Separate the paper sheets by fanning them out,

then align them by tapping edge of the stack lightly against a ﬂ at surface.  is will prevent several sheets of paper from being drawn in all at once.

3 Remove the cover from the paper tray. Put in only as

much paper as will ﬁ t under the raised limit markers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets into the paper tray.

1 Press MENU/OK,

2 Select cart capacity with ¾ and conﬁ rm

with OK.  e toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

and OK.

1. Installation

Page 12

12 Chapter 1. Installation

4 If you would like to print on an input sheet (for

example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

Special Telephone Connections

ISDN Systems

Your fax machine is an analogue fax machine (Group 3). It is not an ISDN fax machine (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. For additional information, please consult the user manual of your ISDN

Forms that have been printed out by a laser

5 Press the paper down until the lever (A) snaps into

printer are not suitable for further printing.  is can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

place at the rear of the paper tray.

system or ask your telephone service provider.

Private Branch Exchange / PABX

Private branch exchanges (PABX) are customary in all larger businesses. Before sending a fax, you must press an outside line access code in order to get a connection to the public telephone network from a private branch exchange.

6 Place the cover back on the paper tray. Push the

paper tray into the fax machine all the way to the stopping point.

Do not pull out the paper tray while the fax

machine is in the process of printing.  is can lead to a paper jam. If a paper jam should occur, follow the suggestions set forth in the chapter entitled Troubleshooting / Paper Jam.

1 Press MENU/OK,

work

type with ¾. Conﬁ rm with OK.

2 Select pstn or pabx with ¾.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

If you are operating the fax machine within a PABX, use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line.

1 Press MENU/OK,

with ¾. Conﬁ rm with OK.

2 Input the appropriate length for internal numbers.

 e default is 10. Delete the digits with the \ key. Assume the longest internal number, then add one digit to that. For example, if your direct dial numbers consist of four digits, then you should input 5.

3 Conﬁ rm with OK.

4 Input the outside line access code that is required in

order to reach the public telephone network. In most cases, this will be ask your telephone system provider.)

5 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK. Select net-

and OK. Select Prefix

. (If necessary, you may want to

Once these settings are in place, you will no

longer need to preﬁ x the outside line access code every time you enter an external number.  e fax machine will automatically add the outside line access code in front of numbers that are longer than the conﬁ gured direct dial numbers.

Page 13

1. Installation

Chapter 1. Installation

Additional Devices

You can connect additional devices to separate sockets on the same line even if they are in diﬀ erent rooms

You can connect other devices to your PTT line apart from your fax machine, for example, cordless telephones, answering machines or modems. If you would like to utilise special peripheral equipment with your fax machine, you should contact your dealer. For GB: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4.  e REN value of this device is 1.

If you are using cordless telephone with SMS function on the same connection, then the speciﬁ c device at which you will receive and SMS message will depend on the speciﬁ c manufacturer. Only one of the devices will receive the SMS message. Try to turn oﬀ the SMS reception on your cordless telephone.

Connection to the Fax Machine

You can connect additional devices directly to your fax machine. In particular, you may connect external answering machines in the following manner: Plug the telephone cable of the peripheral device into the EXT socket (RJ-11 connection) of your fax machine.

In GB

For all other countries

If you connect your peripheral device via the EXT socket, the fax switch of the machine will function optimally and will be able to control the peripheral devices (see the chapter Settings / Fax Reception Mode).

Connection to the Telephone Line

You can connect additional devices to the same telephone socket. Make sure the fax machine is the ﬁ rst device connected to the line.

In GB

Easylink

 e Easylink function provides assistance in the use of external devices that are connected to the same telephone line. To this end, additional telephones must be set to the tone dialling mode (DTMF tones). Refer to your telephone’s user manual to determine how you may set your device to the tone dialling mode.

Starting Fax Reception

If you get a fax call and pick up the handset at an additional telephone—rather than the fax machine itself— then press

, in order to start the fax reception.

1. Installation

Page 14

14 Chapter 2. Settings

3 Conﬁ rm with OK. Pressing C will return you to the

2. Settings

When needed, your fax machine can print out lists containing the most important functions and settings of the machine. Press the key ¨ on the fax machine. Select with ¾ whether you would like to print out the

help page: 1 functions list or the help page:

print out the function menu by pressing MENU/OK,

out by pressing MENU/OK,

5 setup. Conﬁ rm with OK. You can also

and OK.  e list of settings can also be printed

and OK.

previous menu step; pressing STOP will return you to the root menu.

Entering Your Telephone Number and Name

Your number and name, entered using function 14, will appear in the page header of every fax you send and as the sender identiﬁ cation of your SMS messages. In each case, up to 20 diﬀ erent characters are available to you.

Open the menu functions with MENU/OK.

Return to the previous menu step by press-

ing C. Move the cursor on the display with ¾. Delete single numbers and letters with C or \. To interrupt an operation in progress and return to the root menu without saving, press STOP.

Setting the Country

Use function 11 to select the speciﬁ c country in which you will be operating your fax machine. It is essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network.

1 Press MENU/OK,

2 Select the country by pressing ¾.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Setting the Language

1 Press MENU/OK,

guage on the display.

and OK to set the lan-

1 Press MENU/OK,

2 Enter your fax number with the number keys, for

example, a plus sign, simultaneously press the blue key and Q. You may add a space by pressing the ½ key. Conﬁ rm your entry by pressing OK.

3 Enter your name using the letter keyboard. To enter

capital letters, press + and the desired key simultaneously. You may add a space by pressing the ½ key.  e symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. It is not possible to insert a symbol as the ﬁ rst character of your name.

4 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

00 44 123 45

and OK.

… To enter

Page Header

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function oﬀ .

1 Press MENU/OK,

and OK.

2 Select the desired language by pressing ¾.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

Setting the Date and Time

1 To set the date and time on the display, press

MENU/OK,

2 Enter the date and time in the following manner:

08 08 05 14 00

2005, 2:00 pm.

and OK.

for August 8th,

2 Select tx header with ¾ and conﬁ rm with

OK.

3 With ¾, select whether or not the page header

should appear on every fax transmission.

4 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

Page 15

2. Settings

Chapter 2. Settings

Ring Tone

Volume

With the function 18, you can set the volume of the ring tone.  ree diﬀ erent levels of volume are available to you. To turn oﬀ the ring tone entirely, select off. Your fax machine will automatically receive incoming faxes without ringing. If your fax machine is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see chapter entitled Setting the Fax Reception Mode).

1 Press MENU/OK,

2 Select the desired volume level with ¾ . You have

three levels of volume available to you (low, me-

dium

, high) or off.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Entering the PIN Code

1 Press MENU/OK,

2 Select answer code with

OK. Enter a four-digit PIN code.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

and conﬁ rm with

Activation/Deactivation

1 Press MENU/OK,

2 Select activation with ¾ and conﬁ rm with

OK.

3 Enter the four-digit PIN code and conﬁ rm by press-

ing OK. Select with or without with ¾.

4 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Resolution

With the h/f/F key, you can set the resolution for fax reception or for fax transmission.  e symbol of the selected resolution appears in the display:

NORMAL—for documents without special features

/FINE—for documents with small print or drawings

/SFINE— for documents with many details

/PHOTO—for photographs

With function 16, you can select the default

resolution setting. Press MENU/OK,

and OK. Select resolution with ¾, then press OK. Select the desired resolution and conﬁ rm with OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Protected Fax Reception

Printing Out Fax Transmissions

1 Press MENU/OK,

2 Select print with ¾ and conﬁ rm with OK.

Enter the four-digit PIN code.

3 Conﬁ rm with OK.  e stored fax transmissions are

printed out and deleted from the fax memory. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

and OK.

Locking the Machine

With the locking function, you can prevent unauthorised persons from using your fax machine. You can lock either the entire keyboard or the number pad of your fax machine.

Entering the Code

You must ﬁ rst enter a code for activating or deactivating the lock.

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions. With function 27, you can input a PIN code, activate the secured fax reception mode or print out stored fax transmissions.

1 Press MENU/OK,

2 Select locking code with ¾ and conﬁ rm

with OK.

3 Enter a four-digit code and conﬁ rm by pressing

OK.

2. Settings

and OK.

Page 16

16 Chapter 2. Settings

4 Enter the code again for conﬁ rmation purposes, then

press OK. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

Setting the Fax Reception Mode

If you have already saved a code, the device will ask you to provide the old code ﬁ rst before you can enter a new code.

Locking the Keyboard

1 Press MENU/OK,

2 Select lock keybd. with ¾ and conﬁ rm with

OK.

3 Enter the four-digit locking code and conﬁ rm by

pressing OK. Select with with ¾.

4 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

All of the keys on the fax machine are now locked. Only after entering of the correct code will it be possible to access functions or enter numbers.  e lock will turn itself on again after each use of the fax machine. You can cancel the keyboard lock by repeating this process and selecting

without under step 3.

and OK.

Locking the Number Pad

1 Press MENU/OK,

2 Select lock number with ¾ and conﬁ rm it by

pressing OK.

3 Enter the four-digit locking code and conﬁ rm by

pressing OK. Select only direct. with ¾.

and OK.

 e built-in fax switch makes it possible to send and receive faxes, and run additional devices on a single telephone PTT line.  ree diﬀ erent operating modes are available to you: FAX, EXT/ANSW. (answering machine) or manual. Press the MODE key to select the desired operating mode.  e selected fax reception mode appears on the display.

Setting the Number of Rings

 e fax switch of your machine distinguishes between fax transmissions and telephone calls. Furthermore, the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket. You can set the number of ring signals for the fax reception mode with function 17.

1 Press MENU/OK,

2 Use ¾ to select from the list of possible ring set-

tings. You can set between 0 and 5 rings.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Manual Mode

In MANUAL mode, you must manually start the fax reception when you receive a fax call. In order to receive the fax, you must press START. Automatic reception is not possible with this setting.  e Manual mode is useful if you would like to receive faxes on a connected computer.

4 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

 e number keys on the fax machine are now locked. You can cancel the lock on the number pad by repeating this process and selecting Free under step 3.

Energy Saving Mode

Your fax machine switches into the energy saving mode by default. It is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back from its energy saving mode to its operating mode.

Fax Mode

In the Fax mode, the machine will ring for as many times as you have set with function 17.  en the fax reception switches on.

If you lift up the handset on an additional telephone that is connected to the EXT socket, and you hear that you are receiving a fax call (whistling tone or silence), you can start the fax reception process by pressing pressing START on the fax machine.

, or by

EXT/Answering machine Mode

You should set the device to this mode if you have additional devices connected to the EXT socket of your fax machine, especially an external answering machine. If an additionally connected answering machine receives a call, your fax machine will check to determine whether or not the incoming call is a fax transmission. If the device

Page 17

2. Settings

Chapter 2. Settings

recognises a fax signal, it will automatically receive the fax transmission. If you do not have an answering machine connected or if a connected answering machine does not accept the call, the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

To use this function, additional telephones

must be set to the tone dialling mode

(DTMF tones). (See the chapter entitled Instal- lation / Easylink).

, or by

2. Settings

Page 18

18 Chapter 3. Telephone Book

3 Enter the initial letters or select the entry you would

3. Telephone Book

With the functions. You can store new entries, search for entries as well as set and edit groups. Your fax machine’s memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers.  e entries can be up to 20 characters in length.

}

key, you can access the telephone book

like to change with

4 Change the stored name, the number and the trans-

mission speed. Move the cursor with individual letters or numbers with C, or with \.

5 Conﬁ rm the changes by pressing OK.

. Conﬁ rm with OK.

. Delete

Deleting Entries

Saving New Entries

1 Press

2 Select add name with ¾ and conﬁ rm by press-

3 Enter a name using the letter keyboard. To enter

4 Enter the number using the number pad. Conﬁ rm

5 Select the speed for fax transmissions to this recipi-

}

ing OK.

with OK.

ent. Normally you can select the highest speed. When poor connection quality is known beforehand—with an overseas fax recipient, for example—you should select a slower speed in order to save time and telephone costs for the automatic adjustment.

Using the Telephone Book

1 Press

2 Select search with ¾ and conﬁ rm by pressing

}

OK.

1 Press

2 Select cancel with ¾ and conﬁ rm by pressing

3 Enter the initial letters or select the entry you would

4 Conﬁ rm the deletion by pressing OK.

}

OK.

like to delete with ¾, then press OK.

Quick Search

You can access the stored directory entries by using the letter keyboard. If your fax machine is in the root menu, enter the initial letters or the name of the desired entry. Your fax machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing ¾. Press START.

Groups

You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an SMS message, the transmission is sent to all the members of the group (see the chapter entitled Fax / Broadcasting). Your fax machine can store ten diﬀ erent groups.

Creating Groups

1 Press

}

3 Enter the initial letters or select an entry from the list

by using ¾.

4 Press START.

Editing Entries

1 Press

2 Select modify with ¾ and conﬁ rm by pressing

}

OK.

2 Select add list with ¾ and conﬁ rm your se-

lection by pressing OK.

3 Enter a name for the group. Conﬁ rm your entry by

pressing OK.

4 Press

5 Enter a group number from 1 to 9 and conﬁ rm

}

book. Enter the initial letters or make your selection with ¾. Conﬁ rm by pressing OK. Press and add additional recipients to the group. Terminate the entry process by pressing OK.

your entry by pressing OK.  e group is now saved.

and add entries from the telephone

}

Page 19

3. Telephone Book

Chapter 3. Telephone Book

Editing a Group

1 Press

2 Select

3 Select the group that you would like to edit by press-

4 If necessary, enter a new name for the group. Con-

5 You can delete or add entries. Move the cursor with

6 If necessary, enter a new number for the group. Con-

}

OK.

ing

ﬁ rm with OK.

; use C to delete individual recipients. To add

a recipient from the telephone book, press Conﬁ rm with OK.

ﬁ rm with OK.

modify with

. Conﬁ rm with OK.

and conﬁ rm by pressing

}

Deleting a Group

1 Press

2 Select cancel with ¾ and conﬁ rm by pressing

3 Select the group that you would like to delete, then

4 Conﬁ rm the deletion by pressing OK.

}

OK.

press OK.

Chain Dialling

You can also obtain a print-out of the tele-

phone book by pressing ¨, then selecting

help page: 4 directory with

Conﬁ rm with OK.  e list is printed.

Calling Line Identification

(Depending on the country and telephone network)

Your fax machine will show a caller’s telephone number. To make use of this function, Calling Line Identiﬁ cation Presentation (CLIP) must be enabled for your telephone line. Contact your telephone company to inquire about

whether or not this additional function is available for your line.  e number will not be shown if the caller suppresses his number.

If you receive a telephone call during your absence, the symbol I will appear.  e caller’s number will appear in the display. Your fax machine will store the telephone numbers of the last ten calls.

1 Press the blue key and

callers will appear on the display.

2 Select an entry by pressing ¾. New entries are

marked with a star “*”.

If the number of the rings has been set to

zero with function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

.  e list of the last ten

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number preﬁ x of an inexpensive telephone service provider (callby-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another number from the telephone book, the redial list or the caller list.

Printing the Telephone Book

Your fax machine can print out a list of the stored telephone book entries and groups. Press select print with ¾. Conﬁ rm with OK.  e list is printed.

}

and

3. Telephone Book

Page 20

20 Chapter 4. Fax

4. Fax

As much as possible, use fax documents printed with darker coloured text (black or dark-blue). Yellow, orange and green are not suitable.

Do not place any documents in your laser fax

… are wet, that have been edited with correction ﬂ uid,

… that are written on with a soft pencil, with paint,

… that you have taken from newspapers or magazines

… that are held together with oﬃ ce or notebook staples

… that are pasted with note papers.

machine that …

that are soiled or that have a coated surface. Do not place foils or endless papers into your fax machine as documents.

chalk or charcoal.

(printer’s ink smudges!).

or with tape or glue. Place into your fax machine only single sheets without paper clips or adhesive binding of any sort.

Inserting Documents

Separate the documents by fanning them

1 Insert the document face down into the document

out, then align them by tapping the edge of the stack gently against a ﬂ at surface.  is will prevent several sheets of paper from being drawn in all at once.

feed slot.  e lower most document is sent ﬁ rst.

… that are too thick or too thin (card stock or tissue

paper).

… that are creased, crumpled or torn

Use documents of sizes A4 (210 × 297 millimetres) with 60 to 90 g/m2. Do not use any documents that are smaller than A4. You can put in up to 20 documents at a time.

2 Push the document guide inwards, so that it lies level

on the documents.

Press STOP to eject the document without sending it.

Sending a Fax

1 Dial the desired fax number. You can enter a number

with the number pad, or you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the number using the number

pad.

Telephone book: Press

and conﬁ rm with OK. Select the desired number by pressing ¾.

}

, select search

Page 21

4. Fax

Chapter 4. Fax

Redial list or caller list: To select a number from

the redial list, press number from the caller list, press the blue key and

and ¾.

2 To start the fax transfer, press START.

If the connection to the fax recipient cannot be made— for example because the line is busy—your fax machine will try to make that connection again after short time. After two additional attempts, the fax machine will discontinue the automatic redial process. If you would like to terminate the redial process prior to this, press STOP.

 e contrast setting is automatically ad-

justed to the document. If you would like to specify the contrast yourself, use function 24, time-deferred sending.

and ¾. To select a

Manually Sending a Fax

Transmission Report

Your fax machine will print you a transmission report— depending on its settings—after it has sent out a fax.  is report indicates whether or not the fax has reached the intended recipient. Four diﬀ erent settings are available for the transmission report.

1 Press MENU/OK,

following options:

with—After every error-free fax transfer, a trans-

mission report is printed out. A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipient’s line is busy.

without—No transmission report will be print-

ed. However, the fax machine will nonetheless save all fax transfers in its memory. You can print out the transmission report by using the fax journal.

and OK. Select one of the

If the fax memory is full, no additional fax documents can be read in. However, you can still send faxes manually:

1 Insert the document as described under Inserting

Documents.

2 Lift the handset or press the loudspeaker key

3 Enter the desired number or select an entry from the

telephone book, the redial list or the caller list.

4 Press START. Hang up the handset.  e document

will be scanned and sent.

Speed

 e device adjusts the transmission speed to the quality of the telephone line. You can normally use the highest speed. If you would like to select a lower speed, for instance to send a fax overseas, set this using function 21 before sending the fax.  is saves time and money that would result from the automatic adjustment.

1 Press MENU/OK,

2 Select the desired speed with ¾.

and OK.

always— e transmission report will be printed

out after each successful fax transfer as well as after interrupted transfers.

on error— e transmission will only be printed

out if the fax transfer was not successfully completed or if it was terminated prematurely.

2 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

 ese settings also apply to SMS transmis-

sion reports.

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper in the paper tray or if you have not inserted a toner cartridge, the fax machine will save all incoming faxes in its memory.  e fax memory can store up to 120 pages.

 e green lamp whenever there is a fax present in the fax memory. After you have loaded paper into the fax machine or inserted a new toner cartridge, press START to print out the stored faxes.

on the operation panel will ﬂ ash

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

4. Fax

Page 22

22 Chapter 4. Fax

Sorted Print-Outs

If your fax machine receives fax transmissions with multiple pages, it will sort the pages as it prints them out.  e pages that were received last will be dispensed ﬁ rst. You have the option of turning this function oﬀ :

1 Press MENU/OK,

2 Select sorted print with ¾, then press OK.

Select without with ¾. Select with to turn on the function.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Printing Multiple Copies

You can apply settings to your fax machine whereby multiple copies of fax transmissions are printed out upon reception.

1 Press MENU/OK,

2 Select nbr of copies with ¾ and conﬁ rm

by pressing OK. Enter a value between 1 and 99.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Broadcast Transmissions

You have two options for sending a fax transmission to several recipients: You can either enter the numbers of the individual recipients one-by-one or you can select a group from your telephone book. In the latter case, your fax machine will send the fax to all members of this group: You cannot edit the individual entries.

Broadcast Transmissions to Individual

Recipients

1 Insert the document face down into the document

feed slot.  e lower most document is sent ﬁ rst.

2 Enter a number using the number pad, or simply se-

lect an entry from the telephone book. Press select search and conﬁ rm with OK. Make your selection from the list of entries with also select numbers from the redial list or from the caller list. Press then select the desired number with ¾.

3 Press the blue key and

keyboard, add additional numbers manually—either from the telephone book, the redial list or the caller list. You can enter up to ten numbers. Between the individual recipients, press the blue key and

4 To begin the fax transfer, press START. You can in-

terrupt the process at any time, by pressing STOP.

or the blue key and

. Using the number

}

. You can

Time Stamp

 e machine prints the date and the exact arrival time on every incoming fax received.  is allows you to document the exact time at which you have received a fax transmission. A memory buﬀ er in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss.

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the fax machine prints out all the pages.  e stored date and the time will appear on the page header.

1 If you would like to turn this function oﬀ , press

MENU/OK,

2 Select without with ¾. Select with to turn

the function on.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Broadcast Transmissions to a Group

1 Insert the document face down into the document

feed slot.  e lower most document is sent ﬁ rst.

2 Select a group from the telephone book. Press

}

Select a group by pressing ¾.

You can enter additional groups or individual num-

bers. Press the blue key and tional group or choose entries from the telephone book, the redial list or the caller list; alternatively, you may enter additional numbers manually using the number pad.

3 Conﬁ rm with OK.

4 To begin the fax transfer, press START. You can in-

terrupt the process at any time, by pressing STOP.

If your fax machine is not able to reach one of the recipients, the document will still be sent to the other recipients on the list. After the fax machine has dialled the numbers of all recipients, it will try again to call the recipients who were not reached on the ﬁ rst attempt.

, select search and conﬁ rm with OK.

. Select an addi-

Page 23

4. Fax

Chapter 4. Fax

Time-Deferred Sending

With this function, you can send fax transmissions at a later time—within a 24-hour period. For example, you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times.

1 Insert the document face down into the document

feed slot.  e lower most document is sent ﬁ rst.

2 Press MENU/OK,

3 Enter the desired number or select an entry from the

telephone book, the redial list or the caller list.

You can enter additional recipients and send

4 Conﬁ rm with OK.

5 Enter the time at which the document should be

6 Select the desired contrast with ¾. Conﬁ rm with

To cancel a scheduled fax transmission, simply delete the document from the jobs list. Press MENU/OK, and OK. Select the fax transmission you would like to delete by pressing ¾. Conﬁ rm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

the fax transmission as a broadcast by pressing the blue key and

sent, for example ﬁ rm with OK.

OK. After a short warm up phase, the fax machine will read the document into the fax memory and will send out the fax at the speciﬁ ed time.

and OK.

14 00

for 2:00 pm. Con-

Fax Polling

With the fax polling function, you can retrieve documents that lie ready in a dialled fax machine. It also is possible to prepare documents in your fax machine that can be polled by other machines.

Time-Deferred Polling

1 Press MENU/OK,

2 Enter the number from which you would like to poll

a fax or select an entry from the telephone book, the redial list or the caller list. Press OK.

3 Enter the time at which the document should be

polled, for example

OK.

4  e fax machine is ready to poll the document.  e

number will now appear on the display as well as the time at which the machine will poll the fax transmission. You can continue to send other fax transmissions during this time.

and OK.

14 00

for 2:00 pm. Press

Polling Send

You can prepare documents in your fax machine that can be polled by other machines.

1 Insert the document face down into the document

feed slot.  e lower most document is sent ﬁ rst.

2 Press MENU/OK,

3 Select either simple or multiple with ¾.

With the setting simple, the document can be polled only once. If you select multiple, the document can be freely polled any number of times. Conﬁ rm with OK.

4 Select the desired contrast with ¾. Press OK. Af-

ter a short warm up phase, the fax machine will store the document in the fax memory.

To terminate the polling readiness, simply delete the document from the jobs list. Press MENU/OK, and OK. Select the fax transmission you would like to delete by pressing ¾. Conﬁ rm twice with OK (see also the chapter entitled Jobs). Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

and OK.

Fax Polling with a Sub-address

Immediate Polling

1 Press MENU/OK,

2 Enter the number from which you would like to poll

a fax or select an entry from the telephone book, the redial list or the caller list. Press START.

and OK.

If you would like to poll a fax from a direct dial number or from a sub-address—for example, if you wish to make use of a certain service provided by a fax database supplier with several diﬀ erent fax polling oﬀ ers—you can append the direct dial number or the sub-address to the fax number with a dialling pause.  is way, you can also poll faxes from a machine that is protected by a code.

4. Fax

Page 24

24 Chapter 4. Fax

Enter the fax number. Add a dialling pause to the number by pressing the blue key along with R/PAUSE. Now en- ter the direct dial number, the sub-address or the code, for example pause will appear on the display: 12345 P 12.  e sub- address is not dialled until after the fax connection with the main number has already been established.

12345

R/PAUSE

. A P for

Journal

 e fax journal contains a list of the last 30 faxes and SMS messages that you have either received or sent. A print-out of the fax journal is automatically dispensed after the completion of 30 transfers. You can print out the fax journal at any time.

You have two options to choose from: Press ¨. Select

help page: 3 logs and conﬁ rm with OK.  e

print-out of the fax journal is now dispensed. You can also print out the fax journal by pressing MENU/OK,

and OK.

Jobs

Immediate Job Execution

Press MENU/OK, you would like to execute immediately by pressing then press OK.  e transmission or polling will commence immediately. You may terminate the process by pressing STOP.

and OK. Select the job that

Changing a Job

Press MENU/OK, you would like to change by pressing

OK. Enter the desired changes and conﬁ rm by pressing OK. To interrupt an operation in progress and return to

the root menu without saving, press STOP.

and OK. Select the job that

, then press

Deleting a Job

Press MENU/OK, you would like to delete by pressing ¾, then press OK. Conﬁ rm the deletion by pressing OK. To interrupt an operation in progress and return to the root menu, press STOP.

and OK. Select the job that

Printing a Job

All fax and SMS transmissions that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the jobs list. By pressing MENU/OK, 5 and OK, you access the “Jobs” func- tion. You can immediately execute jobs as well as change or delete them; in addition, you can either print out individual jobs, or obtain a printed list of all pending jobs.

Jobs appear in the display one-at-a-time:

After the job number and job status indicator, you will ﬁ nd the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

tx—Time-deferred sending

doc—Polling send

Press MENU/OK, you would like to print out by pressing ¾, then press OK.  e print-out of the job is now dispensed.

and OK. Select the job that

Print-Out of the Jobs List

Press MENU/OK, print out a list of all pending jobs.

You can also obtain a print-out of the jobs list by pressing ¨ and selecting help page: 6 commands. Conﬁ rm with OK. A print-out of the jobs list will now be dispensed.

and OK.  e fax machine will

pol—Time-deferred fax polling

tr.—Job in progress

SMS—SMS transmission

Page 25

5. Copier

Chapter 5. Copier

5. Copier

You can copy documents with your fax machine. You have two diﬀ erent options available for copying. It is possible either to make copies automatically or to adjust the copies through your own settings.

Push the document guide inwards, so that it lies level on the documents.

Use documents of size A4 (210 × 297 millimetres) with 60 to 90 g/m smaller than A4. You can put in up to 20 documents at a time.

of the stack lightly against a ﬂ at surface.  is will prevent several sheets of paper from being drawn in all at once.

. Do not use any documents that are

Separate the documents by fanning them

out, then align them by tapping the edge

Press STOP to eject the documents without copying them.

Making Copies Automatically

Press the COPY key twice.  e copying process now commences.

Adjusting Copies

1 Press the COPY key. You have the following options

available:

2 Enter the number of copies you would like to make

of the document. You can make up to 99 copies of a document. Conﬁ rm with OK.

Insert the documents face down into the document feed slot.  e lower most document will be copied ﬁ rst.

3 Select the resolution. You have a higher resolution

available to you for copying than you have for fax transmissions. Select the desired resolution with

resol.: fast—For documents without draw-

ings or ﬁ ne details

resol.: quality—For documents with small

print or drawings

resol.: Photo—For the highest resolution

Conﬁ rm with OK.

4 You can make copies of the document that are en-

larged or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the desired value using the number pad and conﬁ rm your entry by pressing OK.

5 Select the desired contrast with ¾. Conﬁ rm with

OK.  e copying process now commences.

5. Copier

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26 Chapter 6. SMS

6. SMS

(Short Message Service)

(Depending on country and telephone network)

You can send and receive SMS (Short Message Service) messages with your Laserfax machine. Your fax machine is pre-set to use this function; however, use of these services is dependent on the particular country and telephone network. Ask your telephone system operator whether SMS operation is possible and whether you must be registered to make use of it. In the event that problems arise, or changes to your device are required, please contact your telephone provider.

Return to the previous menu step by press-

Sending SMS Messages

ing C. Move the cursor on the display with

Delete individual numbers and letters with C

or \.

To interrupt an operation in progress and re-

turn to the root menu without saving, press STOP.

Redial list: Press

number from the redial list by pressing

 e fax machine will now send the SMS message.

Caller list: To select a number from the caller list,

press the blue key and machine will now send the SMS message.

5 After sending the SMS message, your fax machine

will print out a transmission report in accordance with its settings (see the chapter entitled Fax / Transmission Report).

You can also access the function send SMS

by pressing MENU/OK,

, then select the desired

. Press W.  e fax

. Press

and OK.

Sending to Multiple Recipients

1 Press W, select send SMS with ¾ and con-

ﬁ rm with OK.

2 Enter the text as described above, then press W.

3 Enter the number of the ﬁ rst recipient using the

number pad, or select an entry from the telephone book or the redial list.

1 Press W, select send SMS with ¾ and con-

ﬁ rm with OK.

2 Enter the text that you would like to send. You can

enter a maximum of 160 characters or 640 characters (depending on country and telephone network).

To enter capital letters, press + and the

3 Press W when you have ﬁ nished entering your

4 You can enter a number with the number pad or

Manual entry: Enter the recipient’s telephone

desired key simultaneously. You may add a space by pressing the ½ key.  e symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press J to begin a new paragraph. Pressing COPY to obtain a print-out of your SMS message before sending it.

message.

you can select an entry from the telephone book, the redial list or the caller list:

number, then press W.  e fax machine will now send the SMS message.

4 Press the blue key and

number. You can add up to ten recipients.

5 Press W to send the SMS message.

, and enter another

Receiving SMS Messages

When you have received an SMS, the green light will shine on your fax machine, and the W symbol will appear on the display.  e fax machine will automatically print out incoming SMS messages. If you have turned the automatic printing function oﬀ , the SMS messages will be stored.

Reading SMS Messages

1 Press W, select read SMS with ¾ and con-

ﬁ rm with OK.

2  e number of the last message as well as the date

and time of its reception will be displayed. Unread messages are marked with a star “*”. Select the desired SMS message by pressing ¾ and conﬁ rm your selection with OK.

Telephone book: Press

desired entry from your telephone book by pressing

. Press W.  e fax machine will now send the

SMS message.

}

, then select the

3 Move the cursor within the SMS message with ¾.

Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

You can also access the function read SMS

by pressing MENU/OK,

and OK.

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6. SMS

Chapter 6. SMS

Printing SMS Messages

If you have turned the automatic printing function oﬀ , use this function to print your SMS messages.

1 Press W, select print SMS with ¾ and con-

ﬁ rm with OK.

2 Use ¾ to select the SMS messages that you would

like to print:

selected—Conﬁ rm by pressing OK. Select the

SMS message that you would like to print out by pressing ¾. Conﬁ rm with OK.

new—Conﬁ rm by pressing OK. All new messages

will now be printed.

all—Conﬁ rm by pressing OK. All SMS messages

stored in the fax memory will now be printed.

You can also access the function print

OK.

SMS

by pressing MENU/OK,

and

Sending SMS Messages to E-Mail or Fax

(Depending on country and telephone network)

You can send SMS messages to an e-mail address or as fax transmissions to another fax machine.

SMS Messages to E-Mail

1 Press W, select send SMS and conﬁ rm with

OK. Enter the text that you would like to send, as

described under Sending SMS Messages.

2 Press OK. Select E-mail with ¾ and conﬁ rm

by pressing OK.

3 Enter the e-mail address. To enter the @ sign, press

the blue key and ½.

To add more e-mail addresses, press the blue

4 Press W to send the SMS message.

key and

Deleting SMS Messages

Your fax machine can store up to 30 SMS messages. If the memory is full, no additional SMS messages can be received. To free up space in the memory, you should delete some SMS messages.

1 Press MENU/OK,

2 Use ¾ to select the SMS messages that you would

like to delete:

selected—Press OK and use

SMS message that you would like to delete. Conﬁ rm with OK.

already read—Conﬁ rm by pressing OK. All

SMS messages that have been read will be deleted.

All—Conﬁ rm by pressing OK. All SMS messages

will be deleted.

and OK.

to select the

SMS Messages to Fax

1 Press W, select send SMS and conﬁ rm with

OK. Enter the text that you would like to send, as

described under Sending SMS Messages.

2 Press OK. Select Fax with ¾ and conﬁ rm

by pressing OK. Enter the number to which you would like to send the SMS message. You can enter a number with the number pad or you can select an entry from the telephone book, the redial list or the caller list (see Sending SMS Messages).

To add more numbers, press the blue key

3 Press W to send the SMS message.

and

Advanced Sending Options

(Depending on country and telephone network)

Sending SMS with a Sub-address

With a sub-address, you send an SMS message to a certain fax machine that is connected to a telephone line along with several other devices. In GB: Append the subaddress to the dialled number. For all other countries: You may have to add a star between the number and the sub-address (depending on country and telephone network). If the sub-address of the machine is 1, for example, you should dial

123 45 67(*)1

6. SMS

Page 28

28 Chapter 6. SMS

Sending SMS Messages to a User Account

Some SMS reception devices can manage several user accounts. You can send an SMS message to a speciﬁ c user of a device in the following manner:

1 Press W, select SEND SMS and conﬁ rm with

OK. Enter the text that you would like to send, as

described under Sending SMS Messages.

2 Press W and enter the number.

3 Press OK and enter the name of the recipient’s user

account.

4 Press W to send the SMS message.

SMS Settings

(Depending on country and telephone network)

If you have set the country in which you will be operating your fax machine with function 11, the machine will automatically select the correct SMS settings (see the chapter entitled Settings / Setting the Country). If you would like to use diﬀ erent settings, you can change these with functions 35 and 36.

Numbers of the SMS Center

Turning Off the Automatic Printing

Received SMS messages are printed out automatically. You have the option of turning this function oﬀ .

1 Press MENU/OK,

2 Select auto print and conﬁ rm with OK. Indi-

cate whether you would like to turn the automatic printing option on or oﬀ by selecting with ¾.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Notification Tone

You will hear a notiﬁ cation tone whenever an SMS message has arrived. You have the option of turning this function oﬀ .

1 Press MENU/OK,

2 Select beep sms and conﬁ rm with OK. Indicate

whether you would like to turn the notiﬁ cation tone on or oﬀ by selecting with ¾.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

 e numbers that you need in order to send and receive SMS messages are stored under SMS centers. If you should require other numbers, you can change these with function 36. In case of doubt, you should ask your telephone provider for the correct information.

1 Press MENU/OK,

center

2 Select send n° and conﬁ rm with OK. Enter the

number through which your fax machine should send SMS messages. Conﬁ rm with OK.

3 Select receive n° and conﬁ rm with OK. Enter

the number through which your fax machine should receive SMS messages. Conﬁ rm with OK. Pressing

C will return you to the previous menu step; pressing STOP will return you to the root menu.

You can also receive SMS messages through a second service provider. Select SMS center 2 and conﬁ rm with OK. Change the number for reception, as described under step 3. Pressing C will return you to the previous menu step; pressing STOP will return you to the root menu.

1 with ¾. Conﬁ rm with OK.

and OK. Select SMS

Name of the Sender

You can set whether or not your name should be sent with each SMS message—identifying you as the sender. You can store your name with function 14 (see the chapter entitled Settings / Entering Your Telephone Number and Name).

1 Press MENU/OK,

2 Select sender name and conﬁ rm with OK. Use

to select whether or not to send your name

with each SMS message.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Notification

If the notiﬁ cation function is activated, you will receive an SMS notiﬁ cation as soon as your SMS message has been delivered to the recipient.

1 Press MENU/OK,

and OK.

2 Select notification and conﬁ rm with OK.

Indicate whether you would like to turn the notiﬁ cation function on or oﬀ by selecting with ¾.

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6. SMS

Chapter 6. SMS

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

Sending of SMS notiﬁ cations may involve

the payment of a fee. Inquire with your telephone company as to whether or not costs are incurred through the use of this function.

Sub-address (Terminal ID)

If you have several devices with an SMS function connected to one telephone line, you can assign sub-addresses to these devices. SMS messages can then be sent to a speciﬁ c device.

Text2Fax

(Depending on country and telephone network)

From your laser fax machine, you can send a text as a fax transmission to another fax machine.

Move the cursor on the display with ¾.

1 Press W.

Delete individual numbers and letters with

C or \. To interrupt an operation in progress and return to the root menu without saving, press

STOP.

1 Press MENU/OK,

2 Select Term. addr. with ¾ and conﬁ rm by

pressing OK. Enter a number from 0 to 9 as the sub-address.  e sender can send an SMS message directly to this device by appending the sub-address to the telephone number.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

Validity Period

With the validity period, you can specify how long your SMS message will be stored on the telephone company’s server in the event that the recipient cannot be reached. If the server cannot deliver the SMS message prior to the expiration of the validity period, the message will be deleted.

1 Press MENU/OK,

2 Select valid.period and conﬁ rm with OK. Se-

lect the desired validity period by pressing ¾.  e following settings are possible: 6 hours, 1 day,

1 Week and Maximum. Ask your telephone com-

pany how long the message will be stored with the setting Maximum.

3 Conﬁ rm with OK. Pressing C will return you to the

previous menu step; pressing STOP will return you to the root menu.

and OK.

2 You can enter a number with the number pad or

you can select an entry from the telephone book, the redial list or the caller list:

Manual entry: Enter the recipient’s fax number,

then press W.

Telephone book: Press

desired entry from your telephone book by pressing

. Press W.

Redial list: Press number

Caller list: To select a number from the caller list,

press the blue key and

3 Enter the text that you would like to send. You

can enter a maximum of 70 lines of 80 characters each—a total of 5,600 characters.

a space by pressing the ½ key. Press J to begin a new paragraph.  e symbols are displayed directly above the letter keys. To enter symbols, press the blue key and the corresponding letter key simultaneously. Press COPY to obtain a print-out of your text before sending it.

4 Press W when you have ﬁ nished entering your

message.  e fax machine will now send the Text2Fax message.

from the redial list by pressing ¾. Press

To enter capital letters, press + and the desired key simultaneously. You may enter

}

, then select the desired

, then select the

. Press W.

5 After sending the Text2Fax message, your fax ma-

chine will print out a transmission report in accordance with its settings (see the chapter entitled Fax / Transmission Report).

6. SMS

Page 30

30 Chapter 7. PC Connection

dows® Explorer and start the program S. with a

7. PC Connection

(Depending on the model)

Requirements

Your computer must meet the following minimum requirements:

Processor:

500 MHz for Windows 98 SE® 800 MHz for Windows 2000 · ME® 1 GHz for Windows XP®

RAM:

128 MB for Windows 98 SE · 2000 · ME® 192 MB for Windows XP®

Operating System:

Windows 98 SE · 2000 · ME · XP®

double-click.)

 e C S window appears on the screen. You can install or uninstall C S or load the user manual for P P. Click on B C to view the ﬁ les on the installation CD.  is opens a Windows® Explorer window that shows the CD contents.

Free Hard Drive Space:

260 MB of free hard drive space for installation of

C S and P P.

USB Interface

You can connect your laser fax machine only to a PC (Microsoft Windows® operating system).  e fax machine is not compatible with Linux or Apple Macintosh®.

First install the software.  e device may

not be connected to the PC before this. After the software installation, the PC must be restarted, only then should you connect your PC and the laser fax machine with a USB cable.

Installing the Software

On the installation CD included with your fax machine, you will ﬁ nd the C Se and P P. With the C Se, you can access the address book of the fax machine from your computer and add or edit entries. You can also alter your fax machine settings as well as checking the toner level of the toner cartridge. With P P, you can scan and manage documents.

 e laser fax machine is registered as the default printer on your computer. You can access it as you would any other printer and use it to create black-and-white print-outs.

Click on I P, and select A P from the selection menu that follows.

By selecting A P, you will install

Your computer will now prepare for the installation process.  en a window will appear on the screen in which you may start the installation process. Click on N.

the C S and P P, as well as the drivers for the printer and scanner. If you would like to install only certain components, click on C, then select the components that you would like to install.

Close all open programs and applications before beginning the installation process. Place the installation CD in the CD-ROM drive of your computer.  e program will start automatically. (If the program does not start automatically, select the CD-ROM drive in the Win-

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7. PC Connection

Chapter 7. PC Connection

Next you will be asked to accept the licensing conditions. Click on Y.

 e program can now commence with the installation. Click on I.

Only after the restart, connect the laser fax machine to your PC with a typical USB cable.  e USB port of your device can be found on the rear side.

Uninstalling the Software

Close all open programs and applications before beginning the uninstall process. Load the uninstall program by clicking on S > P > C S > C S > U in the Start menu. Your computer will now prepare for the uninstall process.

You can either repair the program or remove it. Select R and click on N.

At the conclusion of the installation process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on F.

You will be asked to conﬁ rm the uninstall. After you have clicked on OK, the C S will be removed from your computer. At the conclusion of the uninstall process you must restart your computer. Make your selection as to whether the computer should restart automatically or whether you would like to restart the computer yourself at a later time. Click on F.

7. PC Connection

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32 Chapter 7. PC Connection

After rebooting has occurred, removal of the C S from your computer will be complete.

Using the COMPANION SUITE

You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting S > P > C S > C S > C D from the Start menu. You can change the look of the start menu by clicking with the right mouse button.

To edit the telephone book entries, select the laser fax machine. You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries.

You can exchange existing entries between

the address books of Windows®, Microsoft Outlook® and your laser fax machine. In the right menu window, select the entry you would like to copy to a diﬀ erent address book. Hold down the mouse button to drag this entry to the address book in the left window to which you would like to copy the entry.

Add entry

To add an entry, select N. You can choose whether to add a single entry or a group.

Click on A B to edit the telephone book of your fax machine. Click on S to change the basic settings of your fax machine. Under S, you can select the settings for the display of the toner level. If you would like to scan documents, click on the large icon D M in the middle of the start menu.

Editing the Telephone Book

With C S, you can edit the entries in your fax machine entries and in the Windows® address book as well as in Microsoft Outlook®. Click on the A B button.

Enter the name and number and select the transfer speed for fax transmissions to this recipient (see also the chapter entitled Telephone / Telephone Book). Conﬁ rm with OK.

Edit Entry

Select the entry that you would like to edit and click on P. Change the name or the number and conﬁ rm with OK.

Add group

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7. PC Connection

Chapter 7. PC Connection

Enter the name of the group. Click on S M to add new entries to the group.

Add new members to the group using the arrow buttons. Conﬁ rm with OK.

Edit group

Select the group that you would like to edit. Choose S M to add new entries to the group or remove entries from the group. Click on D to delete the entire group. Conﬁ rm with OK.

fax machine. You can also conﬁ gure the security codes for the fax memory and keyboard lock.

Displaying the Toner Level

Click on the S button.  e toner level of the toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Archiving the Telephone Book

With the address book of the C S you can save the telephone book entries of your fax machine to your PC or load saved entries (ﬁ le format *.csv).

Click on F > E to save the telephone book entries. You can select the directory in which you would like to save the ﬁ le.

Click on F > I to add entries to the address book. Select the ﬁ le you would like to import; the entries are added to the existing entries.

 e data in the ﬁ le must be separated by

semicolons.

Settings

Click on the S button to modify the basic settings of your fax machine. Among other setting, you can enter your name and number, set the date and time, select the connection type and set the parameters for the

Printing from Computer

When you install the C S on your computer, the laser fax is also installed as a printer under Windows®. In the print menu under S > S > P, you will ﬁ nd your fax machine listed as L P S.

You can access your laser fax from any program and use it to make black-and-white print-outs just as you would use any other printer. Simply select the L P S as your printer.

 e L P S is installed as

7. PC Connection

the default printer for all programs on your

computer.

Page 34

34 Chapter 7. PC Connection

Click in the Print menu on P to edit the printer settings. You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet. Change the print order to print the last page of your document ﬁ rst. A long document is then output sorted; the ﬁ rst page lies on top.

Scanning

Insert the document face down into the document feed slot.  e lower most document is read into the memory scanned. You can load up to 20 documents into the paper tray.

Driver as your scanner.  e Twain Driver selection window then appears, as described below.

 e installation CD that is delivered with your fax machine contains the program P P. If you select A P during the installation process, P P will be installed on your computer along with the C S. Start the program by clicking in the start menu on the icon D M.

Click on the scan button or select F > S from the menu bar.

If you select the controller on the upper right, a dialogue appears in which you can select the alignment and ﬁ lter settings for the scan.

Using the controls beneath this, you can choose whether to scan in the black-and-white mode (also called “barcode mode”) or in the grey tone mode.

Enter the desired resolution for the scanner under R.

Click on the lower button S S to commence with the scanning process. After scanning, the document will appear in the main window of P Pt. You can now save it, edit it in a graphics program or process it with the OCR (Optical Character Recognition) software.

Under the menu item P-, you

can create diﬀ erent proﬁ les. In a proﬁ le, you may save settings that you would like to use fairly often, for example, for scanning of a frequently-used document-type. First conﬁ gure all the settings.  en click on N and enter a name for the proﬁ le. Click on S. To scan documents with the saved settings, select this proﬁ le from the selection menu.

Select the Twain Scanner Driver as your scanner. Select whether you would like to scan a document or a photograph. Click on S.  e Twain Scanner Driver window now opens.

You can also start the scanning process from

any other graphics program if it is supported

by the Twain Driver. Select the Twain Scanner

Page 35

8. Troubleshooting

Chapter 8. Troubleshooting

8. Troubleshooting

Paper or Document Jams

Your fax machine is equipped with sensors that quickly recognise a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately.

Open the cover by taking hold of both document guides and tipping the cover backward. It is possible that you will have to remove the toner cartridge in order to reach the paper.

Carefully remove the toner cartridge from the

Carefully pull out the paper.

device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Installation / New Toner Cartridge. If you have inadvertently pressed STOP, you can start the re- charging process by pressing MENU/OK, and OK and then selecting new black with

. Conﬁ rm with OK.

If a document jam should occur in the front area: Work the panel upwards until it snaps into position. Carefully pull the paper or document forwards until it is released.

In case of a paper jam, do not forcefully re-

move the paper, but rather pull it gently out of the fax machine and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Cleaning

Use a soft, dry and lint-free cloth for cleaning. Special fax-cleaning cloths are available through our ordering service. Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax machine (for example: sprays, abrasives, polishes or the like), and do not employ cleaning agents that contain alcohol. Do not allow any moisture to reach the interior of the fax machine.

Reinsert the toner cartridge and close the cover. Make sure that the cover snaps back into position on both sides.

If the toner level of the cartridge is low,

then every time you open and close the

cover, the following question will appears on the display: black=new ? If you have not installed a new cartridge, press STOP. Whenever you have installed a new toner cartridge, please perform the installation process with the Plug’n’Print card provided, as described in the chapter entitled

8. Troubleshooting

1 Work the panel upwards until it snaps into posi-

tion.

2 Wipe the scanner glass with a soft, dry and lint-free

cloth behind the rollers for the paper guide.

3 Close the panel.

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36 Chapter Appendix

Appendix

Glossary

Additional Devices: You can connect ad-

ditional devices to your fax machine, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel. Parallel connection means that the devices are connected to another telephone socket of the same line. If you connect the devices to the external socket of your fax machine, they are connected in series.  e fax switch of your device can control and regulate only devices connected in series.

Broadcasting: With this function, you can

send a fax or an SMS message to multiple recipients.

Call-by-Call: Selection of the telephone

service provider for each telephone call. It is possible to place telephone calls through diﬀ erent private service providers. By placing preﬁ xes in front of the actual telephone number, one can choose a diﬀ erent service provider for each telephone call without entering into a ﬁ rm contract relationship (see Chain Dialling).

Caller Identification ( Calling Line

Identification Presentation, CLIP):

 ere are two types of caller identiﬁ cation. If someone calls you, your fax machine will show the caller’s telephone number on the display. If you call someone, the machine will send the number so that your telephone number will be shown to the person whom you are calling. Your telephone company must oﬀ er both services and must enable them for your PTT line.  e transmission of your telephone number can be turned on and oﬀ temporarily or it can be turned oﬀ permanently (Calling Line Identiﬁ cation Restriction, CLIR).

Caller List:  e numbers of the last ten call-

ers are stored in the caller list.  is function requires that the caller identiﬁ cation function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number (see Caller Identiﬁ cation).

Calling Line Identification Presenta-

tion (CLIP):

see Caller Identiﬁ cation

Chain Dialling: Before the dialling process

begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number preﬁ x of an inexpensive telephone serviceprovider (see Call-by-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

Dialling Pause: see Fax Polling

Direct-Dial Number (also Exten-

Number used to directly dial a

sion):

speciﬁ c extension of a private branch exchange (see Private Branch Exchange).

Dual Tone Multi-Frequency (DTMF):

see Tone Dialling

Encoding:  e data of your fax transmis-

sion are encoded and compressed for the transmission.  e minimum standard is MH (Modiﬁ ed Huﬀ mann). Better encoding methods are MR (Modiﬁ ed Read) or MMR (Modiﬁ ed Modiﬁ ed Read).

Energy Saving Mode:  e laser fax

machine is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your fax machine will automatically switch back into operating mode (see Warm-Up Phase).

Error Correction Mode (ECM):  e

ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups: Fax machines are classiﬁ ed in

terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of diﬀ erent groups is possible; the lowest common transfer rate is selected.  e determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges

from 9,600 to 33,600 bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on ISDN systems.  ey have a maximum transfer speed of 64,000 bps.

Fax Polling: With active fax polling, one

can retrieve a document from another fax machine. For fax polling from a larger company oﬀ ering several polling services, you can also enter sub-addresses / directdial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address.

Fax Signal, also CNG Tone (Calling

Signal):  e tone that a fax machine

sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch:  e fax switch checks incoming

telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R/PAUSE Key): With the

ﬂ ash key, you can make use of additional telephone services if these special functions are enabled for your telephone line.  e

R/PAUSE key has replaced the

hook-ﬂ ash function.

Handshake:  e handshake is the initial

and ﬁ nal phase of a fax transmission. After establishing of the connection, fax machines check the group aﬃ liation and features such as size compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device conﬁ rms receipt of the transmission (see Fax Groups).

Hard modem:  e hard modem is a ﬁ xed,

built-in modem. In contrast to the soft modem, its features and functions are ﬁ xed and thus cannot be changed (see Soft Modem, see Modem).

Hook-Flash Function: see Flash Key

Journal:  e journal contains informa-

tion pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages.  e journal can be printed out manually or the machine can be set to dispense automatic print-outs at

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Appendix

Chapter Appendix

Appendix

speciﬁ c times (for example after 30 transmissions).

Memory: If there is no paper or toner in

your fax machine, the machine will store incoming fax transmissions in its memory. SMS messages are stored in the SMS memory.

Modem: A modem converts digital compu-

ter signals into acoustic signals and vice versa. Analogue telephone lines transfer only acoustic signals, not digital signals (see Hard Modem, see Soft Modem).

Outside Line Access Code:  e outside

line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see Private Branch Exchange).

Parallel Connection: see Additional

Devices

Plug’n’Print Card: Smart card used to set

the toner level memory to full after installing a new toner cartridge.

Polling: see Fax Polling

Private Branch Exchange: Private

branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

Pulse Dialling: see Tone Dialling

Resolution: Number of dots per inch (dpi).

For sending and receiving faxes, the resolution options available are Normal, Fine, SFine and Photo. For copying, the available resolutions are Fast, Quality and Photo.  e higher the resolution, the longer it takes to complete the transmission.

Abbreviations

AM: Answering Machine

bps: Bits per second (transfer rate)

CCITT: Comite Consultatif International Telephonique et Telegraphique (forerun-

ners of the ITU)

CE: Conformité Européenne

CEPT: Conference Européenne des Administrations des Postes et des Télécommuni-

cations (interconnection of the post administrations)

CLIP: Caller Line Identiﬁ cation Presentation (see Caller Identiﬁ cation)

CLIR: Calling Line Identiﬁ cation Restriction (see Caller Identiﬁ cation)

CNG: Calling Signal (see Fax Signal)

DECT: Digital Enhanced Cordless Telecommunication (cordless handset)

dpi: Dots per inch (see Resolution)

DTMF: Dual Tone Multiple Frequency (see Tone Dialling)

ECM: Error Correction Mode (see Error Correction Mode)

GAP: Generic Access Proﬁ le (radio protocol for cordless handsets)

IGM: Incoming Message (incoming message on the answering machine)

ISDN: Integrated Services Digital Network

ITU: International Telecommunications Union (organisation of the UN)

LCD: Liquid Crystal Display

LED: Light Emitting Diode

MH: Modiﬁ ed Huﬀ mann (encoding method for faxes, see Encoding)

MHC: Modiﬁ ed Huﬀ mann Code (encoding method for faxes, see Encoding)

MMR: Modiﬁ ed Modiﬁ ed Read (encoding method for faxes, see Encoding)

MR: Modiﬁ ed Read (encoding method for faxes, see Encoding)

MRC: Modiﬁ ed Read Code (encoding method for faxes, see Encoding)

OCR: Optical Character Recognition (text recognition)

OGM: Outgoing Message (outgoing message of the answering machine)

PA BX : Private Automatic Branch Exchange

POTS: Plain Old Telephone Service (analogue telephone service with low transfer

rate)

PSTN: Public Switched Telephone Network

PTT: Postal, Telegraph and Telephone (organisation)

RAM: Random Access Memory

RJ-11: Registered Jack 11 (auch Western Plug, standardised telephone plug)

SMS: Short Message Service

TAM: Telephone Answering Machine (answering machine)

TWAIN: Tool Without An Interesting Name (standard for scanner drivers)

USB: Universal Serial Bus (computer connection)

Scanning:  e reading of a document into

the fax memory or into the computer in order to send it, copy it or edit it.

Appendix

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38 Chapter Appendix

Sender Identification:  e telephone

number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Serial Connection: see Additional De-

vices

Soft Modem:  e machine does not con-

tain a ﬁ xed, built-in modem. A program executes the modem function on demand and accesses the machine memory (RAM).  e features and functions of the soft modem can be modiﬁ ed by altering the software (see Hard Modem, see Modem).

Stand-alone: Single work station that is

not connected to other workstations over a network.

Sub-address: see Fax Polling

Time Stamp:  e exact date and time of

receipt appear in the page header of each received fax. A memory buﬀ er guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

V.22 bis – maximum 2,400 bps V.27 ter – maximum 4,800 bps V.29 – maximum 9,600 bps V.32 bis – maximum 14,400 bps V.34 – maximum 33,600 bps

Warm-Up Phase: Normally, the machine

is in the energy saving mode (see Energy Saving Mode). In the warm-up phase, the fax machine heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

Tone Dialling (also Dual Tone Multi-

Frequency):

dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a speciﬁ c tone is assigned to each key (referred to as DTMF tones).

In many countries, tone

Toner Level Memory: Update the toner

level memory of your fax machine with the Plug’n’Print card that is included with each new toner cartridge. Your fax machine registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis.  e indicated toner level is only meaningful if you update each new toner cartridge with the Plug’n’Print card that is provided with the cartridge.

Transfer Speed: CCITT/ITU has pub-

lished international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards.  e most important transmission speeds for fax transmissions are:

V.17 – 7,200 to 14,400 bps

V.21 – maximum 300 bps V.22 – maximum 1,200 bps

Page 39

Appendix

Chapter Appendix

Appendix

Functions List

1 Installation

11 country . . . . . . . . . . . . . . . . . . . .14

List of the available countries

12 language . . . . . . . . . . . . . . . . . . .14

List of the available languages

13 Entering the date and time

14 Entering telephone number and name

15 line type . . . . . . . . . . . . . . . . . . .12

Setting the PSTN / PABX operation

16 technicals . . . . . . . . . . . . . . . 14, 15

Various settings

17 ring count . . . . . . . . . . . . . . . . . .16

Setting the number of rings

18 ringer volume . . . . . . . . . . . . . . .15

Setting the ring volume

date/time . . . . . . . . . . . . . . . . . .14

Number/Name. . . . . . . . . . . . . . . . .14

35 parameters . . . . . . . . . . . . . . . 28, 29

Settings for sending and receiving SMS

36 sms centers . . . . . . . . . . . . . . . . .28

Entering the numbers of the SMS center

4 Print

41 functions list . . . . . . . . . . . . . .14

List of the available functions

42 logs . . . . . . . . . . . . . . . . . . . . . .24

Overview of the last 30 transmissions

43 directory . . . . . . . . . . . . . . . . . .19

List of the telephone book entries and groups

44 setup . . . . . . . . . . . . . . . . . . . . .14

List of the fax machine settings

45 commands . . . . . . . . . . . . . . . . . . .24

List of pending jobs

2 Fax

21 tx speed . . . . . . . . . . . . . . . . . . .21

Setting the transfer rate

22 polling rx . . . . . . . . . . . . . . . . . .23

Polling a fax from another machine

23 polling tx . . . . . . . . . . . . . . . . . .23

Preparing a transmission for polling send

24 send later . . . . . . . . . . . . . . . . . .23

Fax transmission at a later point in time

25 send report . . . . . . . . . . . . . . . . .21

Settings for Transmission Reports

26 time stamp . . . . . . . . . . . . . . . . . .22

Activating/deactivating the time stamp

27 Fax answ. . . . . . . . . . . . . . . . . . . .15

Setting protected fax reception

28 reception . . . . . . . . . . . . . . . . . .22

Settings for fax reception

3 SMS Service

31 Send sMS . . . . . . . . . . . . . . . . . . .26

Entering and sending SMS messages

32 read sms . . . . . . . . . . . . . . . . . . .26

Reading SMS messages

33 delete sms . . . . . . . . . . . . . . . . . .27

Deleting SMS messages

34 print sms . . . . . . . . . . . . . . . . . . .27

Printing selected SMS messages

5 Commands

51 perform . . . . . . . . . . . . . . . . . . . .24

Immediate execution of a selected job

52 modify. . . . . . . . . . . . . . . . . . . . .24

Changing a selected job

53 cancel. . . . . . . . . . . . . . . . . . . 23, 24

Deleting a selected job

54 print . . . . . . . . . . . . . . . . . . . . .24

Printing out a selected job

55 print list . . . . . . . . . . . . . . . . . .24

Printing out the list of all pending jobs

6 Others

61 Lock . . . . . . . . . . . . . . . . . . . . . .15

Setting keyboard lock

62 print.cartr. . . . . . . . . . . . . . . 11, 35

Installing a new toner cartridge

Appendix

Page 40

40 Chapter Appendix

Technical Data

Measurements (W × H × D) . . . . . .370 × 200 × 330 mm

Weight . . . . . . . . . . . . . . . . approx. 7.25 kg

Mains Connection . . . . . . . 220 – 240 Volt / 50 – 60 Hz

Power Consumption . . . . . . . . . . . standby < 8.5 W

. . . . . . . . . . . . . . . .transfer < 17 W

. . . . . . . . . . reception < 20 W standard

Recommended Ambient . . . . . . temperature 17 – 28 ºC

. . . . . . . . . . relative humidity 20 – 80 %

. . . . . . . . . . . . . . . .non-condensing

Emissions . . . . . . corresponds to EN 55022 Class B

. . . . . . . . . . . . . . . . EN 61000-3-2

. . . . . . . . . . . . . . . . EN 61000-3-3

Immunity . . . . . . . . . . corresponds to EN 55024

Paper

Automatic Document Feeder . . . . . . . 20 documents

Paper Sizes . . . . . . . . . . . . . . A4 · 210 × 297 mm

Paper Thickness. . . . . . . . . . . . . . . 0.08 – 0.12 mm

Paper Weight . . . . . . . . . . . . . . . . . . 60 – 90 g/m

Paper Tray . . . . . . . . . . . . . . . .max. 250 sheets

Multiple Copies. . . . . . . . . . . . . . . up to 99 pages

PC Connection (Depending on the model)

Connection Type . . . . . . . USB 1.1 (USB 2.0 Full Speed)

Supported Operating Systems

. . . . . . Windows® 98 SE / 2000 / ME / XP

Scanner Driver . . . . . . . . . . . . . . . . . . .TWAIN

Scanner

Type . . . . . . . Black-and-white, 256 grey tones

Resolution . . . . . . . . . . . . . . . . . 300 × 300 dpi

Scan Area . . . . . . . . . . . . . . max. 218 × 600 mm

Scan Width . . . . . . . . . . . . . . . . . . . . 208 mm

Speed . . . . . . . . . . . . . . 6 seconds/A4-page

SMS (Short Message Service)

Gateway . . . . . . . . . . . . . . . . . . . . . .V.23

Memory . . . . . . . . . . . . . . . . . 30 messages

Message Length. . . . . . . . . . . . . 160/640 characters

(depending on country and telephone network)

Printer

Type . . . . . . . . . . . . . Class 1 Laser Printer

Warm-Up Time . . . . . . . . . . . . . approx. 15 seconds

Resolution . . . . . . . . . . . . . . . . . 600 × 600 dpi

Printing Speed . . . . . . . . . . . . . . 10 pages/minute

Print Width . . . . . . . . . . . . . . . . . . . . 200 mm

Fax

Connection Type . . . . . . . . . Public Switched (PSTN)

. . . . . . . Private Branch Exchange (PABX)

Device Type . . . . . . . . . . . . . . . . . . . Group 3

Compatibility . . . . . . . . . . . . . . . . . . ITU-T T.30

Encoding . . . . . . . . . . . . . . . . MH, MR, MMR

Fax Memory . . . . . . . . . . . . . . . . . . . 120 pages

Telephone Book Entries . . . . . . . . . . . . approx. 200

Transfer Speed . . . . . . . . . . . . . . . . . . . . 33.6k

Horizontal Resolution . . . . . . . . . . . . . 8 dots/mm

Vertical Resolution . . . . . . . . . standard 3.85 lines/mm

. . . . . . . . . . . . . . . fine 7.7 lines/mm

Slerexe Letter

The technical specifications are subject to change without notice.

Copier

Type . . . . . . . . Black-and-white, 64 grey tones

Resolution . . . . . . . . . . . . . . . fast 200 × 300 dpi

. . . . . . . . . . . . . quality 400 × 300 dpi

. . . . . . . . . . . . . .photo 400 × 300 dpi

Copying Speed . . . . . . . . . . . . . . 10 pages/minute

Page 41

Appendix

Chapter Appendix

Appendix

Chapter Appendix

Index

paper . . . . . . . . . . . . 11

Abbreviations. . . . . . . . . . 37

Activate/deactivate

automatic SMS print . . . . 28

lock . . . . . . . . . . . . . 16

name of SMS sender . . . . 28

page header . . . . . . . . . 14

protected fax reception. . . 15

ringer tone . . . . . . . . . 15

SMS notification. . . . . . . 28

SMS notification tone . . . . 28

sorted print-out. . . . . . . 22

time stamp . . . . . . . . . 22

Additional devices . . . . . 13, 36

Easylink . . . . . . . . . . . 13

fax reception mode . . . . . 16

starting fax reception . . . . 13

Address book

PC connection . . . . . . . 32

Attaching

document outlet . . . . . . 8

document support . . . . . 8

Automatic

fax reception mode . . . . . 16

Blue key . . . . . . . . . . . . 7

Broadcast . . . . . . . . . . . . 36

fax transmissions . . . . . . 22

groups. . . . . . . . . . 18, 22

individual recipients . . . . . 22

key . . . . . . . . . . . . . 7

Call-by-Call . . . . . . . . . . . 36

Callers

key . . . . . . . . . . . . . 7

Caller list . . . . . . . . . . . . 36

Calling line identification . . 19, 36 Center

SMS . . . . . . . . . . . . . 28

Chain dialling . . . . . . . . 19, 36

Cleaning . . . . . . . . . . . . 35

CLIP . . . . . . . . . . . . 19, 36

symbol on LCD display . . . 7

CNG tone . . . . . . . . . . . 36

Code

fax polling . . . . . . . . . . 23

lock . . . . . . . . . . . . . 15

modify at PC . . . . . . . . 33

private branch exchange . . 12

protected fax reception. . . 15

Combine numbers . . . . . . . 19

Commands see Jobs Companion Suite

installation . . . . . . . . . 30

uninstallation . . . . . . . . 31

use . . . . . . . . . . . . . 32

Connect

additional devices . . . . . . 13

EXT socket . . . . . . . . . 13

mains cable . . . . . . . . . 9

telephone cable . . . . . . . 9

Connections on the rear side . 6

Contrast

copy. . . . . . . . . . . . . 25

fax transmission. . . . . . . 21

Copy . . . . . . . . . . . . . . 25

adjust copies . . . . . . . . 25

automatic . . . . . . . . . . 25

contrast . . . . . . . . . . . 25

enlarge . . . . . . . . . . . 25

key . . . . . . . . . . . . . 7

reduce . . . . . . . . . . . 25

resolution . . . . . . . . . . 25

zoom . . . . . . . . . . . . 25

Country

setting. . . . . . . . . . . . 14

set at PC . . . . . . . . . . 33

Cursor

movement on display . . . . 14

Date

set . . . . . . . . . . . . . 14

set at PC . . . . . . . . . . 33

Delete

group . . . . . . . . . . . . 19

jobs . . . . . . . . . . . . . 24

SMS message . . . . . . . . 27

telephone book entry. . . . 18

Description

of the machine . . . . . . . 6

Dialled numbers

key . . . . . . . . . . . . . 7

Dialling pause . . . . . . . . . . 36

fax polling . . . . . . . . . . 23

key . . . . . . . . . . . . . 7

Directory see Telephone book Display

toner level . . . . . . . . . 11

Documents

fax transmission. . . . . . . 20

Document jam . . . . . . . . . 35

Document outlet

attaching . . . . . . . . . . 8

Document support

attaching . . . . . . . . . . 8

Drivers

installation . . . . . . . . . 30

uninstallation . . . . . . . . 31

E-mail

SMS . . . . . . . . . . . . . 27

Easylink . . . . . . . . . . . . . 13

Emissions . . . . . . . . . . . . 40

Encoding . . . . . . . . . . . . 36

Energy saving mode. . . . . 16, 36

Enlarge

copy. . . . . . . . . . . . . 25

Enter

group . . . . . . . . . . . . 18

group at PC . . . . . . . . . 32

number and name. . . . . . 14

symbols . . . . . . . . . . . 7

telephone book entry at PC 32

Error correction mode . . . . . 36

Execute

jobs immediately . . . . . . 24

EXT

fax reception mode . . . . . 16

socket. . . . . . . . . . 13, 17

Extension . . . . . . . . . . . . 36

External answering machines 13, 17

External devices . . . . . . . . 13

Fax . . . . . . . . . . . . . . . 20

broadcast . . . . . . . . . . 22

fax memory . . . . . . . . . 21

fax reception . . . . . . . . 21

fax reception mode . . . . . 16

groups. . . . . . . . . . . . 18

insert documents . . . . . . 20

jobs . . . . . . . . . . . . . 24

journal . . . . . . . . . . . 24

multiple copies . . . . . . . 22

polling. . . . . . . . . . . . 23

polling send . . . . . . . . . 23

polling with sub-address . . 23 protected fax reception. . . 15

redial . . . . . . . . . . . . 21

resolution for reception . . 15

send. . . . . . . . . . . . . 20

set contrast . . . . . . . . . 21

sorted print-out. . . . . . . 22

time-deferred sending. . . . 23

time stamp . . . . . . . . . 22

transmission report . . . . . 21

transmission speed . . . . . 21

Fax groups . . . . . . . . . . . 36

Fax memory . . . . . . 21, 37, 40

green lamp . . . . . . . . . 21

protected fax reception. . . 15

Fax reception . . . . . . . . . . 21

Fax reception mode . . . . . . 16

additional devices . . . . 13, 16

key . . . . . . . . . . . . . 7

number of rings . . . . . . . 16

Fax switch . . . . . . . . . . . 36

see Fax reception mode

additional devices . . . . . . 13

key . . . . . . . . . . . . . 7

FINE

key . . . . . . . . . . . . . 7

symbol on LCD display . . . 7

Flash key . . . . . . . . . . . . 36

Free hard drive space

PC connection . . . . . . . 30

Functions

overview . . . . . . . . . . 2

Functions list . . . . . . . . . . 39

print. . . . . . . . . . . . . 14

Green lamp . . . . . . . . . 7, 21

Groups . . . . . . . . . . . . . 18

add group at PC. . . . . . . 32

delete . . . . . . . . . . . . 19

enter group . . . . . . . . . 18

fax broadcast . . . . . . . . 22

modify . . . . . . . . . . . 19

modify group at PC . . . . . 33

Handshake . . . . . . . . . . . 36

Immediate polling. . . . . . . . 23

Immunity . . . . . . . . . . . . 40

Insert

copy documents . . . . . . 25

documents . . . . . . . . . 20

input sheets . . . . . . . . . 12

paper . . . . . . . . . . . . 11

Plug’n’Print card. . . . . . . 10

toner cartridge . . . . . . . 9

Installation . . . . . . . . . . . 8

additional devices . . . . . . 13

Companion Suite . . . . . . 30

document outlet . . . . . . 8

document support . . . . . 8

drivers . . . . . . . . . . . 30

mains cable . . . . . . . . . 9

package contents . . . . . . 8

paper . . . . . . . . . . . . 11

Paper Port . . . . . . . . . 30

quick install process. . . . . 9

software . . . . . . . . . . 30

telephone cable . . . . . . . 9

telephone connections . . . 12

toner cartridge . . . . . . . 9

unpacking . . . . . . . . . . 8

Internal numbers . . . . . . . . 12

ISDN systems. . . . . . . . . . 12

Jobs . . . . . . . . . . . . . . . 24

delete . . . . . . . . . . . . 24

immediate execute . . . . . 24

modify . . . . . . . . . . . 24

print. . . . . . . . . . . . . 24

print list . . . . . . . . . . . 24

Journal . . . . . . . . . . . 24, 36

Keyboard

lock . . . . . . . . . . . . . 16

quick search. . . . . . . . . 18

Language

setting. . . . . . . . . . . . 14

set at PC . . . . . . . . . . 33

Laser-safety instructions . . . . 5

LCD display. . . . . . . . . . . 7

symbols . . . . . . . . . . . 7

LINE

socket. . . . . . . . . . . . 9

Lock . . . . . . . . . . . . . . 15

code . . . . . . . . . . . . 15

keyboard . . . . . . . . . . 16

modify at PC . . . . . . . . 33

number pad . . . . . . . . . 16

Loudspeaker

key . . . . . . . . . . . . . 7

Machine

overview . . . . . . . . . . 6

Mains cable

connecting . . . . . . . . . 9

Manual

fax reception . . . . . . . . 16

fax reception mode . . . . . 16

Measurements . . . . . . . . . 40

key . . . . . . . . . . . . . 7

Missed phone calls . . . . . . . 19

Mode

fax reception . . . . . . . . 16

key . . . . . . . . . . . . . 7

Modem . . . . . . . . . . . 13, 37

hard modem . . . . . . . . 36

soft modem . . . . . . . . . 38

Modify

group . . . . . . . . . . . . 19

group at PC . . . . . . . . . 33

jobs . . . . . . . . . . . . . 24

telephone book entries . . . 18

Appendix

Page 42

42 Chapter Appendix

telephone book entries at PC. . 32

Name

enter . . . . . . . . . . . . 14

enter at PC . . . . . . . . . 33

SMS sender . . . . . . . . . 28

Notification

SMS . . . . . . . . . . . . . 28

Notification tone

SMS . . . . . . . . . . . . . 28

Number

enter . . . . . . . . . . . . 14

enter at PC . . . . . . . . . 33

Number of rings

set . . . . . . . . . . . . . 16

Number pad

lock . . . . . . . . . . . . . 16

key . . . . . . . . . . . . . 7

Operation panel . . . . . . . . 7

Ordering service . . . . . . . . 44

Overview

machine . . . . . . . . . . . 6

operation panel . . . . . . . 7

PAB X see Private branch exchange

Package contents . . . . . . . . 8

Page header. . . . . . . . . . . 14

enter . . . . . . . . . . . . 14

SMS . . . . . . . . . . . . . 28

Paper . . . . . . . . . . . . . . 11

Paper jam . . . . . . . . . . . . 35

Paper Port

installation . . . . . . . . . 30

uninstallation . . . . . . . . 31

use . . . . . . . . . . . . . 34

Paper tray

insert paper . . . . . . . . . 11

Paper weight . . . . . . . . . . 40

PC Connection . . . . . . . . . 30

address book . . . . . . . . 32

default printer. . . . . . . . 33

display toner level. . . . . . 33

free hard drive space . . . . 30

printer . . . . . . . . . . . 33

requirements . . . . . . . . 30

scan . . . . . . . . . . . . . 34

settings of machine . . . . . 33

USB connection. . . . . . . 30

PHOTO

key . . . . . . . . . . . . . 7

symbol on LCD display . . . 7

Plug’n’Print card . . . . . . 9, 37

Polling . . . . . . . . . . . 23, 36

code . . . . . . . . . . . . 23

immediate. . . . . . . . . . 23

send. . . . . . . . . . . . . 23

time-deferred . . . . . . . . 23

with sub address . . . . . . 23

Polling send . . . . . . . . . . . 23

Power consumption . . . . . . 40

Prefix . . . . . . . . . . . . . . 12

automatic SMS . . . . . . . 28

from PC. . . . . . . . . . . 33

functions list . . . . . . . . 14

jobs . . . . . . . . . . . . . 24

jobs list . . . . . . . . . . . 24

journal . . . . . . . . . . . 24

list of settings . . . . . . . . 14

multiple copies of fax reception

22 protected fax reception. . . 15

SMS message . . . . . . 26, 27

telephone book . . . . . . . 19

transmission report . . . . . 21

Printing multiple copies

fax reception . . . . . . . . 22

Private branch exchange . . 12, 37

Prefix . . . . . . . . . . . . 12

Profiles

scan . . . . . . . . . . . . . 34

Protected fax reception . . . . 15

activate/deactivate . . . . . 15

code . . . . . . . . . . . . 15

modify at PC . . . . . . . . 33

print. . . . . . . . . . . . . 15

PSTN . . . . . . . . . . . . . . 12

Pulse dialling . . . . . . . . . . 37

Quick install process . . . . . . 9

Quick search

telephone book entries . . . 18

R/PAUSE

key . . . . . . . . . . . . . 36

Read

SMS message . . . . . . . . 26

Receive

SMS message . . . . . . . . 26

Redial

fax transfer . . . . . . . . . 21

Reduce

copy. . . . . . . . . . . . . 25

Red lamp . . . . . . . . . . . . 7

Requirements

PC connection . . . . . . . 30

Resolution . . . . . . . . . 15, 37

copy. . . . . . . . . . . 25, 40

default setting . . . . . . . . 15

key . . . . . . . . . . . . . 7

scan . . . . . . . . . . . . . 34

symbol on LCD display . . . 7 Ringer tone

volume . . . . . . . . . . . 15

Safety instructions . . . . . . . 4

Save

entry telephone book. . . . 18

Scan. . . . . . . . . . . . . 34, 37

resolution . . . . . . . . . . 34

Select

key . . . . . . . . . . . . . 7

Send

fax. . . . . . . . . . . . . . 20

fax broadcast . . . . . . . . 22

fax polling . . . . . . . . . . 23

SMS message . . . . . . . . 26

SMS to e-mail . . . . . . . . 27

SMS to fax . . . . . . . . . 27

Text2Fax . . . . . . . . . . 29

time-deferred . . . . . . . . 23

Sender identification . . . . . . 38

Set

country . . . . . . . . . . . 14

date and time . . . . . . . . 14

keyboard lock. . . . . . . . 16

language. . . . . . . . . . . 14

number of rings . . . . . . . 16

number pad lock . . . . . . 16

resolution . . . . . . . . . . 15

ring tone . . . . . . . . . . 15

SMS notification tone . . . . 28

SMS validity period . . . . . 29

transmission speed . . . . . 21

volume of ringer tone. . . . 15

Settings . . . . . . . . . . . . . 14

lock . . . . . . . . . . . . . 15

modify at PC . . . . . . . . 33

number and name. . . . . . 14

page header . . . . . . . . . 14

print list of settings . . . . . 14

resolution . . . . . . . . . . 15

ring tone . . . . . . . . . . 15

set country . . . . . . . . . 14

set date and time . . . . . . 14

set language . . . . . . . . . 14

SMS . . . . . . . . . . . 26, 27

transmission report . . . . . 21

SFINE

key . . . . . . . . . . . . . 7

symbol on LCD display . . . 7

SMS . . . . . . . . . . . . . . . 26

automatic print . . . . . . . 28

country settings. . . . . . . 26

delete message . . . . . . . 27

external cordless telephone 13

green lamp . . . . . . . 7, 26

journal . . . . . . . . . . . 24

key . . . . . . . . . . . . . 7

name of sender . . . . . . . 28

notification . . . . . . . . . 28

notification tone . . . . . . 28

numbers of central office . . 28

print message . . . . . . . . 27

read message . . . . . . . . 26

receive message. . . . . . . 26

send message . . . . . . . . 26

send to multiple recipients . 26

sub-address . . . . . . . . . 29

symbol on LCD display . . . 7

to e-mail . . . . . . . . . . 27

to fax . . . . . . . . . . . . 27

to user account . . . . . . . 28

transmission report . . . . . 21

validity period. . . . . . . . 29

with sub-address . . . . . . 27

Software

installation . . . . . . . . . 30

uninstallation . . . . . . . . 31

Sorted print-out

set . . . . . . . . . . . . . 22

Special functions

key . . . . . . . . . . . . . 7

Speed . . . . . . . . . . . . . . 38

fax transmission. . . . . . . 21

Stand-alone . . . . . . . . . . . 38

Start

key . . . . . . . . . . . . . 7

Starter cartridge . . . . . . . . 9

Stop

key . . . . . . . . . . . . . 7

Sub-address. . . . . . . . . 29, 38

for polling . . . . . . . . . . 23

SMS . . . . . . . . . . . . . 27

Symbols

enter . . . . . . . . . . . . 7

on the LCD display . . . . . 7

Technical data. . . . . . . . . . 40

Telephone book . . . . . . . . 18

add entry at PC . . . . . . . 32

delete entries . . . . . . . . 18

delete group . . . . . . . . 19

enter group . . . . . . . . . 18

groups. . . . . . . . . . . . 18

key . . . . . . . . . . . . . 7

modify entries. . . . . . . . 18

modify entries at PC . . . . 32

modify group . . . . . . . . 19

print. . . . . . . . . . . . . 19

quick search. . . . . . . . . 18

save new entry . . . . . . . 18

use entries . . . . . . . . . 18

Telephone cable

connecting . . . . . . . . . 9

Telephone connections . . . . . 12

ISDN systems . . . . . . . . 12

private branch exchange . . 12 Terminal ID see Sub-address

Text2Fax . . . . . . . . . . . . 29

send. . . . . . . . . . . . . 29

Time

setting. . . . . . . . . . . . 14

Time-deferred

polling. . . . . . . . . . . . 23

sending . . . . . . . . . . . 23

Time stamp . . . . . . . . . 22, 38

Toner cartridge

display level . . . . . . . . . 11

insert . . . . . . . . . . . . 9

installation . . . . . . . . . 9

protection strip . . . . . . . 10

remove old cartridge . . . . 9

starter cartridge . . . . . . 9

toner level memory. . . . . 9

Toner level memory . . . 9, 11, 38

display. . . . . . . . . . . . 11

display at PC . . . . . . . . 33

update with Plug’n’Print card 10

Tone dialling . . . . . . . . . . 38

Easylink . . . . . . . . . . . 13

Transmission report . . . . . . 21

Troubleshooting . . . . . . . . 35

cleaning . . . . . . . . . . . 35

paper or document jam . . . 35 Twain

scanner driver. . . . . . . . 34

Uninstallation

Companion Suite . . . . . . 31

drivers . . . . . . . . . . . 31

Paper Port . . . . . . . . . 31

software . . . . . . . . . . 31

Unpacking . . . . . . . . . . . 8

Update

toner level memory. . . . . 10

USB port . . . . . . . . . . 6, 31

PC connection . . . . . . . 30

Use

Companion Suite . . . . . . 32

Paper Port . . . . . . . . . 34

telephone book . . . . . . . 18

User account

send SMS . . . . . . . . . . 28

Validity period

SMS . . . . . . . . . . . . . 29

Volume

ringer tone . . . . . . . . . 15

Warm-up phase. . . . . . . . . 38

Weight . . . . . . . . . . . . . 40

Zoom

copy. . . . . . . . . . . . . 25

Page 43

Appendix

Chapter Appendix

Appendix

Chapter Appendix

Appendix

Page 44

 e CE mark conﬁ rms that the machine corresponds ot the relevant guidelines of the European Union.

 is product is intended for use on an analogue public telecommunications network (PSTN) and for use in the country speciﬁ ed on the type label. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer ﬁ rst.

 is user manual was printed on recycled paper bleached without chlorine.  is satisﬁ es the highest standards for low environmental impact.  e cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper.  e plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

 e fax machine contains many materials that can be recycled. When you wish to dispose of the machine, please obtain information on the applicable regulations in your country for the recycling of electronic equipment.

This user manual is a document that does not represent a contract. Errors, printing errors and changes are excepted.

User Manual · GB/INT · 252117751-A