Kodak ESP Office 2150 Extended User Guide
KODAK ESP Office 2100 Series
All-in-One Printers
Extended User Guide
Eastman Kodak Company
Rochester, NY 14650
© Eastman Kodak Company, 2011
Kodak, EasyShare, ESP, and Perfect Touch are trademarks of Eastman Kodak Company.
Specifications subject to change without notice.
October 2011
Table of contents
1 Printer Overview
Components.......................................................................................................................................................................1
Control panel.....................................................................................................................................................................2
Home Center Software ..................................................................................................................................................3
Ordering supplies.............................................................................................................................................................4
Configuring printer settings .......................................................................................................................................... 5
2 Networking Your Printer
Connecting to a wireless network ...............................................................................................................................6
Before you connect ...................................................................................................................................................6
Connecting to a wireless network using the Wi-Fi Setup Wizard................................................................6
Setting up an IP Address........................................................................................................................................ 10
Viewing the network configuration...................................................................................................................... 11
Printing the network configuration ......................................................................................................................11
Installing your printer on additional computers on the network................................................................. 12
Connecting to another KODAK All-in-One Printer ........................................................................................ 12
Adding a wireless network connection to a USB-connected computer.......................................................... 13
Changing from USB to a wireless connection .................................................................................................. 13
3 Online Printer Management Tool
Accessing the Online Printer Management Tool .................................................................................................. 15
Using the Online Printer Management Tool........................................................................................................... 16
Configuring printer settings ..................................................................................................................................16
Changing the printer name ................................................................................................................................... 17
Adjusting fax settings............................................................................................................................................. 18
Setting up Scan To Email ......................................................................................................................................20
Setting up Scan To Network Folder ................................................................................................................... 26
Setting up Cloud Printing ..................................................................................................................................... 30
Changing printer settings for copying and printing ........................................................................................32
4 Handling Paper
Paper types......................................................................................................................................................................35
Paper sizes...................................................................................................................................................................... 36
Envelope sizes................................................................................................................................................................ 36
Loading paper .................................................................................................................................................................37
Loading plain paper................................................................................................................................................ 38
Loading photo paper ............................................................................................................................................. 39
Loading envelopes..................................................................................................................................................40
Loading originals ............................................................................................................................................................ 41
Using the scanner glass .........................................................................................................................................41
Using the Automatic Document Feeder (ADF).............................................................................................. 42
www.kodak.com/go/aiosupport i
5 Printing
Printing documents ...................................................................................................................................................... 43
Printing two-sided documents............................................................................................................................ 43
Printing forms from the control panel............................................................................................................... 45
Printing pictures............................................................................................................................................................ 45
Viewing pictures on a memory card or USB-connected device................................................................. 46
Printing from a memory card or USB-connected device.............................................................................. 47
Printing from a wireless device............................................................................................................................52
Transferring pictures to a computer.........................................................................................................................53
Transferring pictures to a computer with WINDOWS OS...........................................................................53
Transferring pictures to a computer with MAC OS .......................................................................................53
6 Mobile Printing
Printing using Google Cloud Print ............................................................................................................................ 54
Printing using KODAK Email Print Service..............................................................................................................55
Printing emails, documents, and pictures .........................................................................................................55
Printing pictures from a mobile device ....................................................................................................................56
Printing pictures from an iPhone, iPad, or iPod touch device ......................................................................56
Printing pictures from a BLACKBERRY Device................................................................................................56
Printing pictures from an ANDROID OS Device .............................................................................................57
7 Copying
Loading originals for copying......................................................................................................................................58
Copying a document.....................................................................................................................................................58
Using the default settings to copy a document...............................................................................................58
Adjusting the settings and copying a document.............................................................................................59
Changing the number of copies of a document .............................................................................................60
Enlarging or reducing the size of a copy...........................................................................................................60
Darkening or lightening a copy ........................................................................................................................... 60
Two-sided copying........................................................................................................................................................ 61
Copying a photo.............................................................................................................................................................62
Using the default settings to copy a photo.......................................................................................................62
Adjusting the settings and copying a photo.....................................................................................................63
Changing the number of copies of a photo...................................................................................................... 64
Enlarging or reducing a photo ..............................................................................................................................65
Darkening or lightening a copy of a photo....................................................................................................... 66
8 Scanning
Before you begin scanning ..........................................................................................................................................67
Changing the scan settings for scanning from the printer control panel..................................................67
Loading originals for scanning................................................................................................................................... 70
Scanning from the printer control panel................................................................................................................. 70
Scanning to a computer..........................................................................................................................................71
Scanning to a memory card or USB flash drive................................................................................................72
ii www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
Scanning to email ....................................................................................................................................................73
Scanning to network folder .................................................................................................................................. 74
Scanning from the computer ..................................................................................................................................... 75
Scanning multiple pictures simultaneously ..................................................................................................... 75
Scanning from the Online Printer Management Tool ......................................................................................... 77
9 Faxing
Before you begin faxing............................................................................................................................................... 78
Connecting the printer for faxing ....................................................................................................................... 78
Entering fax sender information ......................................................................................................................... 82
Selecting fax settings............................................................................................................................................. 83
Working with the phonebook.............................................................................................................................. 86
Preparing a fax for transmission ............................................................................................................................... 89
Printing a fax cover page ...................................................................................................................................... 89
Loading originals..................................................................................................................................................... 89
Changing resolution and brightness..................................................................................................................90
Sending a fax...................................................................................................................................................................91
Using the phonebook to send a fax..................................................................................................................... 91
Using Quick Dial to send a fax ............................................................................................................................. 91
Using the numeric keypad to send a fax............................................................................................................ 91
Using the Redial button to send a fax................................................................................................................ 92
Receiving a fax............................................................................................................................................................... 92
Receiving a fax automatically .............................................................................................................................. 92
Receiving a fax manually ...................................................................................................................................... 93
Printing fax reports....................................................................................................................................................... 93
Fax settings report.................................................................................................................................................. 93
Fax confirmation page...........................................................................................................................................94
Fax activity log.........................................................................................................................................................94
Canceling a fax .............................................................................................................................................................. 94
10 Maintaining Your Printer
General care and cleaning .......................................................................................................................................... 95
Cleaning the scanner glass and document backing....................................................................................... 96
Replacing ink cartridges .............................................................................................................................................. 98
Replacing the printhead ............................................................................................................................................. 101
Updating the software and printer firmware....................................................................................................... 105
Updating if your printer is connected to a computer with WINDOWS OS .......................................... 105
Updating if your printer is connected to a computer with MAC OS....................................................... 106
Monitoring and adjusting printer performance .................................................................................................. 107
Checking ink levels............................................................................................................................................... 107
Resetting factory defaults .................................................................................................................................. 107
www.kodak.com/go/aiosupport iii
11 Troubleshooting
Basic troubleshooting .................................................................................................................................................108
Getting help on the Web ............................................................................................................................................110
Status lights.................................................................................................................................................................... 112
Power light ...............................................................................................................................................................112
Wi-Fi connectivity LED .........................................................................................................................................112
12 Product and Safety Specifications
Features and Specifications ....................................................................................................................................... 113
Print performance ..................................................................................................................................................113
Photo printing features .........................................................................................................................................113
Copy document features......................................................................................................................................114
Copy photo features ..............................................................................................................................................114
Scanning features...................................................................................................................................................114
Faxing features and specifications..................................................................................................................... 115
Input paper tray .....................................................................................................................................................115
Output paper tray ..................................................................................................................................................115
Automatic Document Feeder (ADF) for originals ......................................................................................... 115
Ink cartridges........................................................................................................................................................... 115
Connectivity.............................................................................................................................................................115
Software support ....................................................................................................................................................116
Physical specifications ..........................................................................................................................................116
Warranty ..................................................................................................................................................................116
Minimum System requirements.........................................................................................................................117
Safety information.......................................................................................................................................................120
Regulatory compliance...............................................................................................................................................122
FCC statement ....................................................................................................................................................... 122
Canadian statements ........................................................................................................................................... 123
European compliance statement.......................................................................................................................123
German compliance statement .........................................................................................................................123
REACH Article 33 declarations..........................................................................................................................124
Waste electrical and electronic equipment labeling....................................................................................124
ENERGY STAR® Qualified.........................................................................................................................................124
Warranty Information ................................................................................................................................................125
Declaration of Conformity......................................................................................................................................... 126
iv www.kodak.com/go/aiosupport
1
7
1
2 3 4 5 8
10
9
11
12
18
17
16
14
15
13
6
Printer Overview
Components
This printer lets you print, copy, scan, and fax pictures and documents. In addition,
this printer supports networking, letting you access the printer over a wireless
(Wi-Fi) or Ethernet network.
1 Control panel 10 Scanner glass
2 ADF paper-edge guides 11 Access door
3 Left paper-edge guide 12 Printhead with ink cartridges installed
4 Paper input tray 13 Line in phone port
5 Automatic Document Feeder (ADF) 14 Ext out phone port
6 Right paper-edge guide 15 USB port (for connecting to computer)
7 Front USB port (ESP Office 2170 Printer only) 16 Power cord connection port
8 Memory card slot 17 Output tray extender
9 Scanner lid 18 Output tray
www.kodak.com/go/aiosupport 1
Printer Overview
1
2
3
4
5 6
7
11
8
9
10
12
1314151617
18
181920
Control panel
Feature Description
1 LCD Displays pictures, messages, and menus
2 Copy mode button Displays the Copy Options menu
3 Fax mode button Lets you enter a phone number for sending a fax, or choose the Fax Options menu
4 Navigation buttons Used to navigate menus and scroll through pictures
5 OK button Selects a menu item, accepts a setting, and continues with the current operation
6 Attention light Blinks when an error occurs
7 Phonebook button Displays the phonebook of fax numbers entered on this printer; lets you enter or edit
phone numbers
8 Numeric keypad Used to dial a phone number or a Quick Dial number for faxing; to enter information
and Quick Dial settings into the fax phonebook; to specify a quantity for making
copies; and to enter information for authenticating access to a network
9 Cancel button Stops the current operation and returns to the menu; clears certain errors to allow
scanning or sending a fax
10 Start Black button Starts the selected operation in black and white
11 Power button Turns the printer on or off
12 Wi-Fi connectivity LED When lit, signals that the printer is connected to a wireless (Wi-Fi) network; blinks
when searching for an available Wi-Fi network or when the existing signal is too
weak to transmit or receive wireless signals
13 Start Color button Starts the selected operation in color, if the source is in color
14 Redial button Displays the last eight phone numbers dialed
15 Auto Answer button Turns the fax auto answer feature on or off; when on, the fax answers all incoming
calls automatically
16 Auto answer LED Lights when the fax auto answer feature is on
17 Home button Displays the main menu
18 Back button Displays the next higher screen in the menu structure
19 Photo mode button Displays the Print Photo Options menu
20 Scan mode button Displays the Scan Options menu
2 www.kodak.com/go/aiosupport
Home Center Software
KODAK Home Center Software is installed with your KODAK All-in-One Printer
Software, unless you choose otherwise. The Home Center icon will appear on your
desktop.
NOTE: You can choose to install the KODAK AiO Printer Software Essentials, which
include the drivers and Printer Tools only.
On a computer with WINDOWS Operating System (OS), you can use Home Center
Software to:
• browse, crop, enhance, and edit pictures
• print and scan
• make 3D pictures (from picture pairs taken to create 3D pictures)
• print from video
• send images to or print images from KODAK Gallery
• send images to or print images from FACEBOOK Social Network, FLICKR,
PHOTOBUCKET, PICASA, SMILEBOX Photo Management Systems, and
Google Docs
•configure your printer
• install new network printers
• upgrade to the latest printer software and firmware
• order supplies
• access the KODAK Tips and Projects Center
• access the Online Printer Management Tool
KODAK ESP Office 2100 Series All-in-One Printer
On a computer with MAC OS, you can use Home Center Software to:
•scan
•configure your printer
• upgrade to the latest printer software and firmware
• order supplies
• see the status of your printer
• access the KODAK Tips and Projects Center
• access the Online Printer Management Tool
www.kodak.com/go/aiosupport 3
Printer Overview
Ordering supplies
You can order ink cartridges, paper, and accessories online. An Internet connection
is required.
To order supplies directly from Home Center Software:
1. Open Home Center Software.
2. Select Order Supplies (on a computer with WINDOWS OS) or select the Tools
3. Select the item(s) you want to buy, then follow the on-screen instructions.
To order supplies directly from the Web:
•For ink, go to www.kodak.com/go/printingsupplies
• For paper, go to www.kodak.com/go/inkjetpaper
tab, then click Order Supplies (on a computer with MAC OS).
4 www.kodak.com/go/aiosupport
Configuring printer settings
NOTE: When you first power on the printer, the LCD prompts you to select the
Language and Country/Region.
To set or change basic printer settings:
1. Press Home.
2. Press to select Printer Settings, then press OK.
3. Press to select one of the following settings:
• Date and Time
–Press OK, then press to select Ye a r , Month, Day, Hour, or Minute.
– Press or to change the values; press OK when you are done.
–Press Back to return to the Printer Settings menu.
• Ti me t o L o w Po w er
To conserve energy, your printer will enter a low power (sleep) mode after
being idle for a default delay time of 1 hour. You can increase the delay time to
low power (in 0.5 hour increments) up to 4 hours. Increasing the delay time
may result in reduced energy savings.
– Press to change the time to energy-saving sleep mode (select from 1 to
4 hours in 0.5 hour increments).
• Tagged Images Printing (see Printing tagged pictures, page 51)
–Press to select Off or On.
• Language
–Press OK, press to select a language, then press OK.
• Country/Region
–Press OK, press to select a country or region, then press OK.
• Reset All Settings (see Resetting factory defaults, page 107)
NOTE: Resetting factory defaults does not change the date and time,
language, country/region, or network settings.
KODAK ESP Office 2100 Series All-in-One Printer
• Printer Info
–Press OK to view the Firmware Version number; press OK when you are
done.
4. Press Back to return to the Main Menu.
www.kodak.com/go/aiosupport 5
2
Networking Your Printer
This section explains how to configure or change your wireless network settings.
Connecting to a wireless network
To connect your printer to an 802.11b/g/n wireless (Wi-Fi) network, refer to the
following information.
Before you connect
You need:
• a wireless router.
• to determine whether your wireless router supports Wi-Fi Protected Setup
(WPS).
NOTE: If you have specific questions about your router, see your router
manufacturer’s documentation for more information.
Connecting to a wireless network using the Wi-Fi Setup Wizard
You can use the Wi-Fi Setup Wizard on the printer to connect to your wireless
network. Use the procedures that is appropriate for your network setup.
Connecting to a non-WPS wireless router
To connect your printer to your wireless network, you need to know the network
name, also called the Service Set Identifier (SSID). You can obtain your network
name from the wireless router. See the manufacturer's documentation for more
information.
If you have enabled security on your network, you also need to know the security
string (passphrase or password), which may be a Wired Equivalent Privacy (WEP)
or a Wi-Fi Protected Access (WPA/WPA2) passphrase.
Record your network information using the correct uppercase and lowercase letters.
Network Name (SSID): _______________________________________
Security String (case-sensitive): ________________________________
1. Press Home.
2. Press to select Network Settings, then press OK.
3. With Wi-Fi Setup Wizard selected, press OK.
NOTE: The Wi-Fi radio turns on when you select Wi-Fi Setup Wizard.
6 www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
The Wi-Fi connectivity LED blinks as the printer searches for available wireless
networks within range, then displays the list in order of signal strength. For
example:
If there are additional networks than can be shown on the LCD, press to view
them.
4. Press to select your network, then press OK.
If you don’t see your network in the list, or if you want to change your network,
select Rescan for Wireless Networks, then press OK.
NOTE: If the name of your network is not listed, make sure your wireless router
is turned on and within range.
5. If your network requires a password, use the LCD keyboard to enter your
Security String. The Security String is case-sensitive.
On the control panel, press , , or
to select the letters and numbers. When you
are finished, select DONE, then press OK
6. When the confirmation message appears, press OK.
www.kodak.com/go/aiosupport 7
Networking Your Printer
When the printer is successfully connected, the Wi-Fi connectivity LED will stop
blinking and remains lit.
The printer with a wireless connection is listed as the name of the printer plus a
number (for example, KodakESPOffice2150+0034).
7. If you haven’t yet installed the KODAK All-in-One Printer Software, insert the
CD that came with the printer into the computer CD drive, and follow the
on-screen instructions. When the software checks for updates, if a newer
version exists, install the newer version. (On a computer with MAC OS, be sure
to select the option to check for newer versions.)
NOTE: If you do not have the CD:
a. Go to www.kodak.com/go/aiodownloads.
b. In the results list, click the link for KODAK All-in-One Printer Software
c. Follow the on-screen instructions.
Connecting to a WPS wireless router
If your router supports Wi-Fi Protected Setup (WPS), use WPS Connect. WPS lets
you configure your printer for a wireless network by pressing buttons or entering a
PIN.
for your computer’s operating system.
To connect to a network using WPS:
1. Press Home.
2. Press to select Network Settings, then press OK.
3. With Wi-Fi Setup Wizard selected, press OK.
NOTE: The Wi-Fi radio turns on automatically when you select Wi-Fi Setup
Wizard.
4. With WPS Connect selected, press OK.
8 www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
5. Select one of two methods of connecting:
IMPORTANT: Before you press OK on the printer, make sure you know where the
router's push button is, or where to enter the generated PIN. If
necessary, consult your Internet Service Provider or router device
manufacturer’s documentation for more information.
Using Push Button Configuration Entering WPS PIN
NOTE: You will have two minutes to
press or select the WPS button.
It may be a button on the device
or a virtual button in the device’s
software.
a. With Push Button Configuration
selected, press OK.
b. Press or select the WPS button for
your wireless router.
a. Press to select Generate
WPS PIN, then press OK.
b. In your wireless router’s software,
locate the PIN screen, then follow
the router’s instructions.
c. Enter the PIN you received on the
LCD into the PIN screen.
6. When the confirmation message appears, press OK.
When the printer is successfully connected, the Wi-Fi connectivity LED stops
blinking and remains lit.
The printer with a wireless connection is listed as the name of the printer plus a
number (for example, KodakESPOffice2150+0034).
7. If you haven’t yet installed the KODAK All-in-One Printer Software, insert the
CD that came with the printer into the computer CD drive, and follow the
on-screen instructions. When the software checks for updates, if a newer
version exists, install the newer version. (On a computer with MAC OS, be sure
to select the option to check for newer versions.)
NOTE: If you do not have the CD:
a. Go to www.kodak.com/go/aiodownloads.
b. In the results list, click the link for KODAK All-in-One Printer Software
for your computer’s operating system.
c. Follow the on-screen instructions.
www.kodak.com/go/aiosupport 9
Networking Your Printer
Setting up an IP Address
IMPORTANT: You should only need to set up an IP Address for your printer if you are
All IP Address entries have the following format: 000.000.000.000. If an address or
Subnet Mask has only one or two characters between the periods, include one or
two leading zeros in front of that number. For example:
having a problem connecting your printer to a wireless network. Typically, it
is not necessary to set up an IP Address. This procedure is for advanced
users.
The address as it may appear
in your documentation
149.89.138.149 149.089.138.149
149.2.40.149 149.002.040.149
How to enter the address
in the printer menu
To set up your IP Address on the printer:
1. Press Home.
2. Press to select Network Settings, then press OK.
3. Press to select Advanced IP Address Setup, then press OK.
4. Press OK again to continue.
5. Select one of the following, then press OK:
• Dynamic (DHCP)
• Manual (Static)
6. If you selected Manual (Static), you are prompted to enter an IP Address, a
Subnet Mask, a Gateway Address, and a DNS Server address. Press OK after
each entry. Use the navigation buttons to enter each digit of the numbers.
Consult your Internet Service Provider or network administrator for more
information.
10 www.kodak.com/go/aiosupport
Viewing the network configuration
To view the network configuration and verify that you are connected to your wireless
network:
1. Press Home.
2. Press to select Network Settings, then press OK.
3. Press to select View Network Configuration, then press OK.
The wireless network settings appear on the LCD, including:
•Printer Name
• Printer Hostname
• Connection
• Speed
• IP Address
• IP Address Type
• Network Subnet
• Connected Network SSID
•Security
• Authentication
• Channel
•Region
• Radio (on/off)
• MAC Address
If the printer is connected to your network, you will see the network name and
the word CONNECTED.
4. To scroll through the information, press .
5. When you are done, press OK.
KODAK ESP Office 2100 Series All-in-One Printer
Printing the network configuration
To print the current network configuration:
1. Load plain paper into the printer. (See Loading plain paper, page 38.)
2. Press Home.
3. Press to select Network Settings, then press OK.
4. Press to select Print Network Configuration, then press OK.
www.kodak.com/go/aiosupport 11
Networking Your Printer
Installing your printer on additional computers on the network
To add your printer to another computer(s) on your network, install the KODAK
All-in-One Printer Software on each computer.
• Insert the CD that came with the printer into the computer CD drive, and follow
the on-screen instructions. When the software checks for updates, if a newer
version exists, install the newer version. (On a computer with MAC OS, be sure
to select the option to check for newer versions.)
NOTE: If you do not have the CD:
a. Go to www.kodak.com/go/aiodownloads.
b. In the results list, click the link for KODAK All-in-One Printer Software
for your computer’s operating system.
c. Follow the on-screen instructions.
Connecting to another KODAK All-in-One Printer
If you are connecting to a newer model printer (for example, you have an ESP 7
printer and now you are adding an ESP Office 2150 printer), you must install the
KODAK All-in-One Printer Software for the newer model.
NOTE: When you install the new software, the printer driver for the ESP 7 printer
will be uninstalled, and an upgraded driver for the ESP 7 printer will be
installed in addition to the driver for the ESP Office 2150 printer.
On a computer with WINDOWS OS:
1. Select Start > All Programs > Kodak > KODAK Printer Setup Utility.
• If your wireless printer (example: KodakESPOffice2150+0034) is not listed:
a. Select No, my printer is not listed, then click Next.
b. From the drop-down list, select your printer.
c. Select Network - Wireless/Wi-Fi, then click Next.
When your printer is detected, driver installation begins.
• If your wireless all-in-one printer (example: KodakESPOffice2150+0034) is
listed:
a. Select the all-in-one printer that is connected to your network.
b. Select Yes, my printer is listed, then click Next.
When your printer is detected, driver installation begins.
2. When driver installation is complete, click Done.
On a computer with MAC OS:
1. Select Apple > System Preferences.
2. Under Hardware, select Print & Fax or Print & Scan.
3. Click + in the dialog box.
4. Select your printer from the list.
5. Click Add, if required.
12 www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
Adding a wireless network connection to a USB-connected computer
You can change the way you connect to your printer at any time.
Changing from USB to a wireless connection
To change the printer connection type from USB to a wireless (Wi-Fi) network:
If your printer is connected to a computer with WINDOWS OS:
1. Disconnect the USB cable from your printer and computer.
2. On your computer, disable any firewall you have installed until you have
successfully completed the installation.
3. If you have not already done so, connect your printer to your wireless network.
See Connecting to a wireless network, page 6.
4. Select Start > All Programs > Kodak > KODAK Printer Setup Utility.
• If your wireless all-in-one printer (example: KodakESPOffice2150+0034)
is not listed:
a. Select No, my printer is not listed, then click Next.
b. Select your printer from the list.
c. Select Network - Wireless/Wi-Fi, then click Next.
When your printer is detected, driver installation begins.
• If your wireless all-in-one printer (example: KodakESPOffice2150+0034)
is listed:
a. Select the all-in-one printer that is connected to your network.
b. Select Yes, my printer is listed, then click Next.
When your printer is detected, driver installation begins.
5. When driver installation is complete, click Done.
The printer with a wireless connection is listed as the name of the printer plus a
number (for example, KodakESPOffice2150+0034).
If your printer is connected to a computer with MAC OS:
1. Disconnect the USB cable from your printer and computer.
2. If you have not already done so, connect your printer to your wireless network.
See Connecting to a wireless network, page 6.
3. Select Apple > System Preferences.
4. Under Hardware, select Print & Fax or Print & Scan.
5. Click + in the dialog box.
6. Select your printer from the list.
7. Cl ic k Add, if required.
The printer with a wireless connection is listed as the name of the printer plus a
number (for example, KodakESPOffice2150+0034).
www.kodak.com/go/aiosupport 13
3
Online Printer Management Tool
The KODAK Online Printer Management Tool lets you access your printer through
an Internet browser (such as INTERNET EXPLORER, FIREFOX, SAFARI, CHROME)
on any computer that is on the same network as your printer.
IMPORTANT: Your computer and your printer must be on the same wireless or
Ethernet network. The Online Printer Management Tool is not available if
your printer is connected to a computer with only a USB cable.
With the Online Printer Management Tool, you can:
• view printer status
• configure (or change) printer settings
• change fax settings and add entries to the Fax phone book
• create Scan to Email and Scan to Network Folder profiles (that you can access
from the printer control panel)
• add entries to the Email Address book
• set up accounts for Google Cloud Print and KODAK Email Print Service
14 www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
Accessing the Online Printer Management Tool
Access the Online Printer Management Tool in one of the ways described below.
Directly from Home Center Software v7.x or higher:
1. Open Home Center Software.
2. Select Printer Tools on a computer with WINDOWS OS, or Tools on a computer
with MAC OS.
3. Make sure that the name of your wirelessly connected printer appears in the
bottom left of the window.
NOTE: A wirelessly connected printer is listed as the name of the printer plus
a number (for example, KodakESPOffice2150+0034). If a different
printer name appears, click Select, then choose your wirelessly
connected printer.
4. Under Online Printer Tools, select Online Printer Management.
The Online Printer Management Tool opens.
On any printer-supported computer:
1. Get the IP Address of your wirelessly connected printer:
a. On your printer control panel, press Home.
b. Press to select Network Settings, then press OK.
c. Press to select
NOTE: If you prefer a printout, press to select Print Network Configuration,
then press
xxx.xxx.xxx.xxx.
d. Press to see the IP Address in the format xxx.xxx.xxx.xxx. (See Viewing the
network configuration, page 11.)
2. On your computer, open your preferred Internet browser (such as INTERNET
EXPLORER, FIREFOX, SAFARI, CHROME).
3. Type the printer IP Address in the browser address (URL) bar, then press Enter.
The Online Printer Management Tool opens in the browser window.
View Network Configuration, then press OK.
OK. A Test Page prints, including the IP Address in the format
www.kodak.com/go/aiosupport 15
Online Printer Management Tool
Using the Online Printer Management Tool
Configuring printer settings
To change the standby time, volume of the button sound, or date and time:
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Settings tab.
3. Select Device.
4. Select General or Date & Time, and make any necessary changes.
5. Click Save.
NOTE: Select Reset to restore default settings, if necessary.
16 www.kodak.com/go/aiosupport
Changing the printer name
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Network tab.
3. Select General, then Friendly Name, if necessary.
4. Highlight the text in the Friendly name field and type the name you want, then
click Save.
KODAK ESP Office 2100 Series All-in-One Printer
www.kodak.com/go/aiosupport 17
Online Printer Management Tool
Adjusting fax settings
Edit your phone book, or change the fax settings.
Editing the fax phone book
To edit the fax phone book:
1. Open the Online Printer Management Tool (see Accessing the Online Printer
2. Select the Settings tab.
3. Select
Management Tool, page 15).
Fax > Phone Book.
To add a phone book entry:
1. Type the name and fax number, and, optionally, select a quick dial number for
your fax entry.
2. Click Add.
18 www.kodak.com/go/aiosupport
Changing fax settings
KODAK ESP Office 2100 Series All-in-One Printer
To edit a phone book entry:
1. Select the check box for an existing entry in the Phone Book.
2. Click
Edit.
3. Make the changes.
4. Click Save, then click
OK.
To delete a phone book entry:
1. Select the check box for an existing entry in the Phone Book.
2. Click Delete, then click Ye s .
To ch an g e fa x s e t t i ng s :
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Settings tab.
3. Select
Fax > Settings.
www.kodak.com/go/aiosupport 19
Online Printer Management Tool
4. Enter the sender information.
This information appears in the header of faxes you send from your printer.
(For more information about sender information, see Entering fax sender
information, page 82.)
5. Adjust any fax settings, as necessary. (For more information about settings, see
Selecting fax settings, page 83.)
6. Click Save.
Setting up Scan To Email
When you scan with your printer, you can send the scans directly from the printer to
an email recipient. To do so, you must first set up a profile for yourself, and define the
email address(es) to which you want to send scans.
Creating the outgoing email profile
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Settings tab.
3. Select Scan To Email > Email Profile.
4. Click Add New Outgoing Email Profile.
20 www.kodak.com/go/aiosupport
KODAK ESP Office 2100 Series All-in-One Printer
5. In the Profile Name field, type a name that has meaning to you; for example,
your initials and your email provider, such as LR Hotmail or LR Gmail.
This name will appear on the printer control panel when you start a scan to be
sent through email.
6. In the From Email Address field, type your email address.
Although the email will be sent from the printer, any replies will go to this email
address.
www.kodak.com/go/aiosupport 21
Online Printer Management Tool
7. Under Email Server Settings, enter your email service provider.
• If your email service provider is Gmail, Yahoo, AOL, or Hotmail, select your
services from the drop-down menu. The Email Service and Port Number fields
fill in automatically.
• If your email service provider is not in the drop-down menu:
a. Type the email server name or the IP address of your email service provider
in the Email Server field.
b.Type the port number of your email server in the Port Number field.
NOTE: Locate this information in the email account properties fields in your
email application, or contact your Internet Service Provider.
c. If your mail server supports secure connection mode, select the Always use
secure connection check box.
8. If your email server requires authentication for sending emails:
a. Select the The email server requires authentication for outgoing email
check box.
b. Type the User ID and Password for your email account.
22 www.kodak.com/go/aiosupport
9. If you want to limit who uses your profile (which appears on the printer LCD) to
send scans:
a. Select the Enable Access PIN check box.
b. Type a 4-digit numeric PIN (your choice). You will need to enter this PIN each
time you access your profile when scanning to an email address.
10. If you want a copies of all messages, select the Copy sender for all email
messages sent from the printer checkbox.
11. Click Test Profile to confirm that the printer can access your account.
• If the printer can access your account, “Test profile: Successful” appears.
Click OK, then click Save.
• If the printer cannot access your account, “Test Profile: Failed” appears.
Click OK, then make changes to the profile.
Setting up the email address book
To enter email addresses of people to whom to want to send scans by email:
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Settings tab.
3. Select Scan To Email > Address Book.
KODAK ESP Office 2100 Series All-in-One Printer
www.kodak.com/go/aiosupport 23
Online Printer Management Tool
4. For each person:
a. Type the person’s Name.
b. Type the person’s Email Address.
c. Click Add.
5. When you are finished adding email addresses, click
Setting options for scan to email
When you send a scan to an email address, the printer uses defaults — subject line,
body, and scan settings — that you set up under email options.
1. Open the Online Printer Management Tool (see Accessing the Online Printer
Management Tool, page 15).
2. Select the Settings tab.
3. Select Scan To Email > Email Option.
OK.
4. Select and replace the default subject line and body text, if necessary.
This subject line and body text will be included with every scan you send to
an email address.
24 www.kodak.com/go/aiosupport
Loading...