HP Q1314A Fax Guide
hphpmfp analog fax
télécopieur analogique mfp
Fax Guide
Guide du télécopieur
Faxhandbuch
Guida del fax
hp mfp analog fax
fax guide
Copyright Information
© 2003 Copyright
Hewlett-Packard Development
Company, LP
All rights reserved.
Reproduction, adaptation or
translation without prior written
permission is prohibited, except
as allowed under the copyright
laws.
The information herein is
subject to change without
notice.
Part number Q1314-90915
Edition 1, 6/2003
Safety Information
WARNING!
Potential Shock Hazard
Always follow basic safety
precautions when using this
product to reduce risk of injury
from fire or electric shock.
1 Read and understand all
instructions in this manual.
2 Observe all warnings and
instructions marked on the
product.
3 Use only a grounded
electrical outlet when
connecting the fax
accessory product to a
power source. If you do not
know whether the outlet is
grounded, check with a
qualified electrician.
4 Do not touch the contacts
on the end of the
telephone cord or any of
the sockets on the fax
accessory product.
Replace damaged cords
immediately.
5 Never install telephone
wiring during a lightning
storm.
6 Unplug this product from
wall outlets and telephone
jacks before cleaning.
7 Do not install or use this
product near water or
when you are wet.
8 Install the product securely
on a stable surface.
9 Install the product in a
protected location where
no one can step on or trip
over the telephone line and
the telephone line will not
be damaged.
10 Refer all servicing
questions to qualified
personnel.
Information regarding FCC
Class A, Parts 15 and 68
requirements and other
regulatory requirements can be
found in Appendix A of this
manual.
Trademark Credits
All products mentioned herein
may be trademarks of their
respective companies.
Local country/region laws may
prohibit the use of this product
outside of the countries/regions
specified. It is strictly forbidden
by law in most countries/regions
to connect nonapproved
telecommunications equipment
(fax machines) to public
telephone networks.
Hewlett-Packard Development Company, LP
20555 S.H. 249
Houston, TX 77070
Contents
1 Setting up
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Parts included with the fax accessory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Attaching the fax accessory to the mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connecting the parallel cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connecting the fax accessory to a phone line. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Connecting the power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Automatic startup process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control panel methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Characteristics common to both control panels . . . . . . . . . . . . . . . . . . . . . . 12
Keypad method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Touch-screen method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Specifying the fax settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
To set the country/region setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
To set the time, date, and fax header. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setting rings-to-answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
To set the number of rings-to-answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
2 Faxing
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
To send a fax to one recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
To send a fax to multiple recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
To send a fax using speed dial (group dial) . . . . . . . . . . . . . . . . . . . . . . . . . 18
Receiving faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Setting up speed dial (group dial) numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
To add a speed dial (group dial) number . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
To delete a speed dial (group dial) number . . . . . . . . . . . . . . . . . . . . . . . . . 21
Changing the default resolution for outgoing faxes . . . . . . . . . . . . . . . . . . . . . . 21
To change the default resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Changing the input and output trays for incoming faxes. . . . . . . . . . . . . . . . . . . 22
To change the input and output trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Changing the volume setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
To change the volume setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting dial-tone detection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
To set dial-tone detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Setting a dialing prefix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
To set a dialing prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Setting tone or pulse dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
To set tone or pulse dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
English
ENWW 3
Setting redial rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
To set redial rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Enabling billing codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
To enable billing codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Blocking incoming faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
To block incoming faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Generating fax reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To print the fax activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To print a fax call report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To print a first page report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
To print a blocked fax list report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
To print a billing code report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Clearing stored information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To clear the activity log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To cancel or delete faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
3 Troubleshooting
Is your fax set up correctly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
What type of phone line are you using? . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Are you using a phone-line splitter? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Are you using a surge-protection device? . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Are you using a phone company voice-messaging service or an answering
machine? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
General fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Receiving fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Sending fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
LED indications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Appendix A Specifications and regulatory information
Fax accessory product specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Replacement parts and accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
US Federal Communications Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
FCC Part 15 Compliance Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
FCC Part 68 Compliance Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Telephone Consumer Protection Act (US) . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Canadian Department of Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
IC CS-03 Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Other regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Regulatory information for EU countries/regions . . . . . . . . . . . . . . . . . . . . . 45
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Hewlett-Packard limited warranty statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Environmental Product Stewardship Program . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Protecting the environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
4 ENWW
1
Introduction
Setting up
English
Congratulations on your pur c hase of the HP mfp analog fax accessory.
This product enables your multi-function peripheral (mfp) to act as a
standalone fax machine.
This guide describes the fax functions of this product and can help you
complete the following tasks:
● attaching the fax accessory to the mfp
● connecting the parallel cable
● connecting the fax accessory to a phone line
● specifying the fax settings
● performing basic faxing tasks
This guide also provides troubleshooting information and specifications
and regulatory information, including a parts list.
We recommend that you save this fax guide so you can refer back to
instructions on specific fax features.
ENWW Introduction 5
Parts included with the fax accessory
The following components are included in your package:
● fax access ory with mod em car d ins talled
● fax access ory mounti ng br acket
● phone cord
● power supply
● power cord
● parallel cables (2)
● manual
● support flyer
Attaching the fax accessory to the mfp
1 Unpack the fax accessory.
2 Make sure that the PCMCIA communications card is firmly seated.
Push on it slightly to make sure it has not come loose.
Note HP recommends using only the PCMCIA card that came with the fax
accessory to ensure that it functions correctly.
3 Make sure that the DIP switches next to the parallel port are in the
correct position, as shown below.
Note Y ou will n ot be changing the positio n of these switches u nless their settings
have been accidentally changed during shipping or rearranging.
,
6 Chapter 1 Setting up ENWW
4 Remove the covering from the adhesive strip on the back of the fax
accessory mounting bracket.
5 Shut off the mfp before mounting and connecting the fax accessory.
6 M ount th e f ax acces sory to a clean sur f ace o n the s ide of the mfp. If
installing the fax accessory on a smaller mfp, such as an
HP LaserJet 4100 mfp, the f ax acce ssory shou ld be i nst alled on the
side of the mfp , as shown in the figure lab eled “A” belo w . If insta lling
the fax accessory on a larger mfp, such as an HPLaserJet 9000
mfp, the fax accessory should be installed on the back of the mfp,
as shown in the figure labeled “B” below.
English
ENWW Attaching the fax accessory to the mfp 7
Connecting the parallel cable
1 L ocate th e 2 para llel ca b les (b lue cords in Figures A & B) that came
with the f ax acces sory. Cho ose the para llel c ab le tha t is ap propriat e
for your mfp: use the shorter parallel cable if the fax accessory is
mounted on the side of the mfp (shown in figure A below); use the
longer cable if the fax accessory is mounted on the back of the mfp
(shown in figure B below).
Note Two cables are provided because the fax accessory can be used with
various mfp’s that require different cables.
2 Connect one end of the parallel cable to the parallel port on the
back of the fax accessory.
3 Con nect th e othe r end to th e par all el port on the bac k of the mf p , a s
shown for both types of mfps in the figures below.
8 Chapter 1 Setting up ENWW
Connecting the fax accessory to a phone line
Follow these instructions to connect the fax accessory to a phone jack.
The phone line being used by the fax accessory should be a dedicated
line that i s not being us ed by any other device s.
Note HP recommends using the ph one cord that c am e w ith the fax accessory
to ensure that it functions correctly. If the mfp is not located clo se enough
to a dedicated analog fax phone line to use the phone cord provided, a
longer phone cord is required.
1 Locate the phone cord included with the fax accessory, and plug
one end of it into the fax accessory.
2 Rou te the p hone cord through the strain re lief clip on the bac k of th e
fax accessory.
3 Plug the other end into the phone jack on the wall.
1
English
3
2
ENWW Connecting the fax accessory to a phone line 9
Connecting the power cord
1 L ocate the po wer transf ormer and po wer cord that c ame with the f ax
accessory.
2 Connect the transformer to the power jack on the back of the fax
accessory.
3 Plug the power cord into the transformer and into a power outlet.
4 Turn the mfp on.
10 Chapter 1 Setting up ENWW
Automatic startup process
The first time the device is connected to an mfp, it may take up to 5
minutes to complete initialization. The following boot sequence can be
observed:
● All LEDs light momentarily: Power applied to Fax device
● LED blinks slowly: Parallel interface initialization
● LED blinks quickly: PCMCIA interface initialization
● LED on steady: Ready state
Wait for this automatic boot process to complete before continuing.
Note LED blinks constantly wh en COUNTRY/REGION is not configured. The
COUNTRY/REGION setting is configured in “Specifying the fax settings”
on page 15.
English
ENWW Automatic startup process 11
Control panel methods
Note If you are familiar with the control panel on your mfp, continue to
“Specifying the fax settings” on page 15.
Different mfp models have different methods for working at the control
panel—either k e ypad or touc h scre en. You must use th e cont rol pan el to
complete the instructions in the rest of this manual.
Characteristics common to both control panels
● Start, Stop, and Reset buttons for controlling operation
● Ready, Data, and Attention lights for show in g statu s
● Numeric keypad for typing numbers
12 Chapter 1 Setting up ENWW
Keypad method
Example
The HP LaserJet 4100 series mfp uses a keypad control panel.
Unique characteristics
● Keypad for typing information, similar to a standard computer
keyboard
● Arrow buttons for navigating through elements on the display
● Button for choosing an element and reaching menus
English
ENWW Control panel methods 13
Touch-screen method
Example:
The HP LaserJet 9000 mfp uses a touch-screen control panel.
Unique characteristics
● Touch-screen display for selecting the options you want and for
navigating through elements on the display
● Touch-screen keyboard that appears as needed for entering
alphabetic characters
14 Chapter 1 Setting up ENWW
Specifying the fax settings
Before you can use the fax accessory, you must complet e the following
tasks:
● set the country/region setting
● set the time and date
● set your fax header
● set rings-to-answer
When the fax accessory is installed for the first time, the settings must
be entered manually by the administrator by going into the menus.
Note In the U.S. and many other countries/regions, setting the time, date, and
other fax header information is a legal requirement.
If you ever need to change or edit these settings, you can use the
following instructions to access these settings using the control panel
menu.
To set the country/region setting
The country/region setting controls some of the fax options such as
time/date format and ma ximum rings-to -answ er . To set or change the fax
country/region setting, follow these steps.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select GENERAL.
5 Select COUNTRY/REGION.
6 Select your country/region.
English
ENWW Specifying the fax settings 15
To set the time, date, and fax header
To set or change the time and date, follow these steps.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select GENERAL.
5 Select DATE/TIME.
6 Using the numeric keypad, enter the curr ent date.
• Make sure you use two digits to specify the month and day (for
example, use “05” for May and “01” for the first day of the month).
7 Select CURRENT TIME.
8 Using the numeric keypad, enter the curr ent time.
9 Select FAX HEADER.
10 Using the keyboar d, enter the fax number and the name of your
company.
Setting rings-to-answer
The rings-to-answer setting determines the number of times the phone
rings before an incoming call is answered by the fax accessory.
To set the number of rings-to-answer
To set or change the number of rings-to-answer, follow these steps.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX RECEIVE.
5 Select RINGS TO ANSWER.
6 Using the numeric keypad, enter the corr ect number of
rings-to-answer.
16 Chapter 1 Setting up ENWW
Faxing
2
This chapter presents some of the basic faxing features available with
the HP mfp fax accessory.
Sending faxes
To send a fax to one recipient
When dialing with the numeric keypad, include any pauses, or other
needed numbers, such as an area code, an access code for numbers
outside a PBX system (usually a 9 or 0), or a long-distance prefix.
Note Depending on the mfp, either the comma (,) button or the pause button is
used to insert a pause. (“Control panel methods” on page 12 provides a
figure of each type of interface.)
1 On the control panel, press the menu button to access the main
menu.
2 Place the document on the glass or in the automatic document
feeder (ADF).
English
Note The ADFs on the two devices require different orientations for the paper
(faceup or facedown); the raised icon on your mfp indicates the correct
orientation.
3 O pti on al. Use Describe Original to change the default settings fo r
the document you are sending (for example, document size).
If you are s end in g a do uble-sided document, you mu st des cribe the
original as a two-sided document.
4 Select Send Options.
ENWW Sending faxes 17
5 In the Send Options screen, select Fax as the destination.
6 If prompted, enter your user name and password.
7 Type the fax number using the numeric keypad on the mfp’s control
panel.
8 Press START to begin sending.
9 If you choose two-sided in the Describe Original scr een, y o u mi ght
be prompted to turn over the originals so that all pages are sent in
the correct order.
• ADF: Wait for the first side to finish scanning. If required, reload
the document so that the second side can be scanned.
• Glass: Remove each page when it is finished scanning, and
place the next page on the glass.
10 When you are finished, remove the document from the mfp.
To send a fax to multiple recipients
1 Follow the procedure “To send a fax to one recipient” on page 17
through step 6.
2 For step 7, keep adding fax numbers to the vertical list either
manually or using the spee d dial option until you have entered all
the numbers.
3 Complete the remaining steps in the procedure.
To send a fax using speed dial (group dial)
1 Follow the procedure “To send a fax to one recipient” on page 17
through step 6.
2 For step 7, select Speed Dial and add one or more fax numbers to
the vertical list until you have entered all the numbers.
3 Complete the remaining steps in the procedure.
To send a fax job using multiple page sizes
Sending a fax using job mode allows you to send multiple page sizes in
a single fax job.
1 On the control panel, press the menu button to access the main
menu.
2 In the Describe Original screen, select Job Mode.
18 Chapter 2 Faxing ENWW
3 In the Send Options screen, select Fax as the destination.
4 Pl ac e th e firs t p ape r s ize document on the gla ss or in the automatic
document feeder (ADF).
5 Type the fax number using the numeric keypad on the mfp control
panel.
6 Depending on the MFP, either
• press the check mark button (4100 series) or,
•press SELECT (9000 series).
7 Press START to scan the document.
Note After the first paper size has been scanned, a popup screen displays on
the control panel. Do not press FINISH un til all paper siz es f or the f ax job
have been scanned.
8 In the popup screen, choose the next paper size.
9 Pl ace the ne xt pa per size do cument on the glass or in the autom atic
document feeder (ADF).
10 Press START to scan the document.
11 Repeat steps 7 through 9 until all paper sizes have been scanned.
12 Press FINISH to begin sending.
English
ENWW Sending faxes 19
Receiving faxes
When the fax accessory receives incoming faxes, it immediately sends
them to the printer to be printed . You can select the media input tray and
the output tray to use for incoming faxes. See “Changing the input and
output trays for incoming faxes” on page 22.
If the mfp runs out of paper or toner while printing a fax, it stops printing
and displays a message on the control panel. When paper or toner has
been replaced, the mfp continues printing the fax.
Setting up speed dial (group dial) numbers
Group dial numbers are set up using the speed dial option. Speed dial
numbers are a lis t of f ax num bers th at ha v e a spe cific name assi gned b y
the user. A fax can then be sent to the entire fax number list using th e
assigned speed dial name.
Note Speed dial numbers must be programm ed through the mfp control pa ne l
before they can be used.
To add a speed dial (group dial) number
1 On the control panel, press the menu button to access the main
menu.
2 Select Send Options.
3 Select Fax.
4 Select Speed Dial.
5 Depending on the mfp, select Configure or Advanced.
6 Depending on the mfp, select New or Add.
7 Depending on the mfp, either
• type in the name at the prompt, or
• press the Name button and type in a name for the speed dial.
Note Some models allow you to enter the number before you press the Name
button.
8 Type in the number you want to add to speed dial.
9 If prompted to enter more numbers, select Yes.
Enter the remaining speed dial numbers.
10 Press the OK button to save the speed dial entries.
20 Chapter 2 Faxing ENWW
To delete a speed dial (group dial) number
1 On the control panel, press the menu button to access the main
menu.
2 Select Send Options.
3 Select Fax.
4 Select Speed Dial.
5 Depending on the mfp, select Configure or Advanced.
6 Select Delete.
7 Select the speed dial number or numbers you want to delete.
8 Select Yes to confirm the deletion.
9 Press the OK button to save the changes to speed dial.
Changing the default resolution for outgoing faxes
Resolution affects the sharpness of outgoing faxes. It also affects fax
transmission speed.
To change the default resolution
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 Select DEFAULT RESOLUTION.
6 Select the desired resolution setting.
English
ENWW Changing the default resolution for outgoing faxes 21
Changing the input and output trays for incoming faxes
You can select which printer in put tray to use for printing incoming faxes.
If your mfp has mu ltiple output trays, you can also select a printer output
tray f or the printed f axes.
To change the input and output trays
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX RECEIVE.
5 To set up the input tray, select FAX INPUT TRAY and select the
appropr iate printer tray.
6 If the mfp has mul tiple o utput tr a y s , select FAX OUTPUT TRAY and
select the appropriate printer tray.
7 From the INFORMATION MENU, print a configuration page to
determine the input and output tra y num be ring.
Changing the volume setting
You can adjust the volume for the fax accessory modem.
To change the volume setting
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select GENERAL.
5 Select MODEM VOLUME.
6 Select the desired volume setting.
22 Chapter 2 Faxing ENWW
Setting dial-tone detection
Dial-tone detection controls whether or not the fax accessory must
detect a dial-tone before sending a fax. By default, dial -ton e detection is
on.
To set dial-tone detection
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 Select DETECT DIAL TONE.
6 Select ON or OFF.
Setting a dialing prefix
You can set up a dialing prefix to use for all outgoing faxes. You might
need to use a prefix f or se nding f ax es from a PBX sys tem or f o r a phone
billing number.
English
To set a dialing prefix
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 Select DIAL PREFIX.
6 Set DIAL PREFIX to YES.
7 Select PREFIX.
8 Type the dialing prefix to use for outgoing faxes.
Note Depending on the mfp, either the comma (,) button or the pause button is
used to insert a pause. (“Control panel methods” on page 12 provides a
figure of each type of interface.)
ENWW Setting dial-tone detection 23
Setting tone or pulse dialing
You can set the fax accessory to use either tone or pulse dialing.
To set tone or pulse dialing
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 Select DIALING MODE.
6 Select either tone or pulse.
Setting redial rules
You can select how many tim es the f ax acces sory should retry if it gets a
busy signal or no answer. You can also specify the retry interval.
To set redial rules
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 To set the retry information, select from the following options:
•Select RETRY COUNT BUSY
•Select RETRY COUNT NO ANSWER
•Select RETRY INTERVAL
Note Each option can be set independently and in any order.
6 Type in the desired setting.
24 Chapter 2 Faxing ENWW
Enabling billing codes
You can use billing codes to track faxes for different departments. By
default, the billing-code feature is turned off.
To enable billing codes
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX SEND.
5 Select BILLING CODES.
6 Select ON or OFF. When turning Billing Codes on, you also need to
select the number of digits for the code (up to 16).
Note Once you ha ve enable d billing codes, y ou will be prompted to enter a billing
code each time you send a fax.
Blocking incoming f axes
You can create a list of fax numbers to block. After you add a number to
the list, you will no longer receive any faxes from the blocked number.
To block incoming faxes
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX RECEIVE.
5 Select BLOCKED FAX LIST.
6 To add a new number , select ADD ENTR Y. T o delete a number from
the list, select DELETE ENTRY. To completely clear the blocked
faxes list, select CLEAR ALL.
English
ENWW Enabling billing codes 25
Generating fax reports
You can print a fax activity log, a fax call report, a first page report, a
blocked fax list report, and a billing code report.
To print the fax activity log
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select REPORTS.
5 Select FAX ACTIVITY LOG.
6 Select YES to print out the report.
To print a fax call report
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select REPORTS.
5 Select FAX CALL REPORT S .
6 To print a report for the most recent fax transmission, select PRINT
FAX CALL NOW. To designate when this report should be printed
automatically, select PRINT REPORT. Select from the following
options for generating a transmission report:
• every fax error
• send fax error
• receive fax error
•every fax
• send fax only
•never
7 Select YES to print out the report.
Note If a first page im age is desired with the selected option, see “To print a first
page report” on page 27.
26 Chapter 2 Faxing ENWW
To print a first page report
You can choose to include the fi rst page of a f ax . A smaller v ersio n of the
first page will print with the confirmation report, allowing you to quickly
determine the fax status.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select REPORTS.
5 Select FAX CALL REPORT.
6 Select INCLUDE FIRST P AGE.
7 Select YES to print the first page with the confirmation report.
To print a blocked fax list report
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select REPORTS.
5 To print the list of all blocked fax numbers, select BLOCKED FAX
LIST.
6 Select YES to print out the report.
English
To print a billing code report
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select REPORTS.
5 To print the billing code report, select BILLING CODE REPORT.
6 Select YES to print out the report.
ENWW Generating fax reports 27
Clearing stored information
To clear the activity log
Activity and billing reports are generated from the information in the fax
activity log. If not cleared, the activity log retains information about the
last 1,000 jobs . To clear the activity log manually, complete the f oll o w i ng
steps.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX FUNCTIONS .
5 Select CLEAR ACTIVITY LOG.
6 Select YES to confirm the action.
To cancel or delete faxes
This procedure clears any unsent faxes pending redial and all incoming
faxes not yet printed.
1 On the control panel, press the menu button to access the main
menu.
2 Select CONFIGURE DEVICE.
3 Select the FAX menu.
4 Select FAX FUNCTIONS .
5 Select CLEAR STORED FAXES.
6 Select YES to confirm the action.
28 Chapter 2 Faxing ENWW
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