HP PSC 2500 Reference Guide

hp psc 2500

photosmart series

all-in-one

reference guide

hp psc 2500

photosmart series

all-in-one

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

This product incorporates Adobe’s PDF technology, which contains an implementation of LZW licensed under U.S. Patent 4,558,302.

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries/regions.

Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries/regions.

Publication number: Q3093-90182 First edition: July 2003 Printed in U.S.A., Germany,

Singapore, or Malaysia.

Windows ME 2000

of Microsoft Corporation. Intel

trademarks of Intel Corporation.

, Windows NT®, Windows

, Windows XP®, and Windows

are U.S.-registered trademarks

and Pentium® are registered

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the technical information chapter of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or

documents:

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards, or

insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on

Governmental agencies

• Paper currency, traveler’s checks,

or money orders

• Certificates of deposit

• Copyrighted works

safety information

Warning! To prevent fire

or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety prec autions when using this product to reduce risk of injury from fire or electric shock.

Warning! Potential

shock hazard

1 Read and understand all

instructions in the Setup Poster.

2 Use only a grounded electrical

outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and

instructions marked on the product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate

normally, see the online Troubleshooting help.

9 No operator-serviceable parts

inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

Note: For installation information, see chapters 14 through 18.

1 hp psc overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

the hp psc 2500 series at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . 2

front panel overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

menu overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

use the hp director software to do more with your hp psc . . . . . . . . . . . 6

2 load originals and load paper. . . . . . . . . . . . . . . . . . . . . . . . . . 11

load an original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

load 4 by 6 inch (10 by 15 cm) photo paper . . . . . . . . . . . . . . . . . . 15

load postcards or Hagaki cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

recommended papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

load other types of paper in the input tray. . . . . . . . . . . . . . . . . . . . . 16

set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

avoid jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

3 use a photo memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

what is a memory card? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

insert a memory card and save the files to your computer . . . . . . . . . . 22

print photos from a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

set photo print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

print photos directly from a memory card . . . . . . . . . . . . . . . . . . . . . 29

view photos in a slide show. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

share digital photos through hp instant share. . . . . . . . . . . . . . . . . . . 33

use the hp photo & imaging gallery . . . . . . . . . . . . . . . . . . . . . . . . . 34

4 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

copy a two-page black-and-white document . . . . . . . . . . . . . . . . . . . 37

make a 4 by 6 inch (10 by 15 cm) borderless copy of a photo . . . . . . 38

make multiple copies of the same original. . . . . . . . . . . . . . . . . . . . . 40

copy a 4 by 6 inch (10 by 15 cm) photo onto a full-size page. . . . . . . 41

copy a photo several times on one page. . . . . . . . . . . . . . . . . . . . . . 43

resize an original to fit onto letter paper . . . . . . . . . . . . . . . . . . . . . . 44

copy a washed-out original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

copy a document that has been faxed several times . . . . . . . . . . . . . . 46

enhance light areas of your copy. . . . . . . . . . . . . . . . . . . . . . . . . . . 47

make a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

prepare a color t-shirt transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

contents

5 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

6 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

receive a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

set up speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

control resolution and contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

set fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

reprint the faxes in memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

stop faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

7 use the network configuration tools. . . . . . . . . . . . . . . . . . . . . . . 75

access the network menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

use network menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

manage your hp psc using the embedded web server . . . . . . . . . . . . .84

8 print from your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

print from a software application . . . . . . . . . . . . . . . . . . . . . . . . . . .87

set print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

stop a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

9 order supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

order media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

order print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

10 maintain your hp psc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

work with print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

set the power save time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

set the prompt delay time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

11 get hp psc support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

get support and other information from the Internet . . . . . . . . . . . . . .105

hp customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

prepare your hp psc for shipment . . . . . . . . . . . . . . . . . . . . . . . . . .108

hp distribution center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

12 warranty information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

duration of limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

warranty service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

warranty upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

returning your hp psc for service . . . . . . . . . . . . . . . . . . . . . . . . . . .112

hewlett-packard limited global warranty statement . . . . . . . . . . . . . . .112

hp psc 2500 series

13 technical information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

print specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

print margin specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

copy specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

fax specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

photo memory card specifications . . . . . . . . . . . . . . . . . . . . . . . . . 120

scan specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

physical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

power specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

additional specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

environmental product stewardship program . . . . . . . . . . . . . . . . . . 122

regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

14 wired network setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

wired networking basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

set up your hp psc for wired network use. . . . . . . . . . . . . . . . . . . . . 134

15 wireless network setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

wireless networking basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

set up your hp psc for wireless network use . . . . . . . . . . . . . . . . . . . 146

use the embedded web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

glossary of terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

contents

16 fax setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

how to tell if the instructions in this chapter apply to you . . . . . . . . . . 175

how to choose the right fax setup for your office. . . . . . . . . . . . . . . . 176

select your fax setup case from this table. . . . . . . . . . . . . . . . . . . . . 177

case A: separate fax line (no voice calls received) . . . . . . . . . . . . . . 178

case B: faxing with a distinctive ring service on the same line . . . . . . 179

case C: shared voice/fax line . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

case D: fax line shared with PC modem (no voice calls received) . . . 182

case E: shared voice/fax line with PC modem . . . . . . . . . . . . . . . . . 183

case F: shared voice/fax line with answering machine . . . . . . . . . . . 184

case G: shared voice/fax line with PC modem and answering machine186

case H: shared voice/fax line with voice mail . . . . . . . . . . . . . . . . . 187

case I: shared voice/fax line with PC modem and voice mail. . . . . . . 188

faxing from a DSL line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

17 hp instant share direct connect setup and use . . . . . . . . . . . . . 191

use hp instant share in five easy steps (Windows). . . . . . . . . . . . . . . 191

send a photo or image using your hp psc (Macintosh) . . . . . . . . . . . 194

why should I register with hp instant share (Windows) . . . . . . . . . . . 196

18 hp instant share network setup and use . . . . . . . . . . . . . . . . . 197

before you start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

use hp instant share in five easy steps. . . . . . . . . . . . . . . . . . . . . . . 197

print a network configuration page. . . . . . . . . . . . . . . . . . . . . . . . . 203

reference guide

vii

contents

why should I register with hp instant share . . . . . . . . . . . . . . . . . . . .203

19 troubleshooting information . . . . . . . . . . . . . . . . . . . . . . . . . . .205

installation troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205

operational troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .229

viii

hp psc 2500 series

get help

This Reference Guide contains information on using your HP PSC and provides additional troubleshooting assistance for the installation process. The Reference Guide also contains information on how to order supplies and accessories, technical specifications, support, and warranty information.

The table below lists additional sources of information for your HP PSC.

help description

Setup Poster The Setup Poster provides instructions for setting up and configuring your

HP PSC. Make sure you use the correct instructions for your operating system (Windows or Macintosh).

Product Tour The tour provides a brief introduction to the HP PSC and its capabilities, so

you can start using it immediately. You can take the tour immediately after installing the HP PSC software, or to take the tour at any time, see the product specific online help.

HP Photo & Imaging Help

Troubleshooting help To access troubleshooting information, go to the HP Director, then click

Internet help and technical support

Readme file After you install your software, you can access the Readme file (if any) from

Dialog-box help (Windows only)

The HP Photo & Imaging Help provides detailed information on using the software for your HP PSC.

For Windows users: Go to the HP Director, and click Help. For Macintosh users: Go to the HP Director, and click Help, then click hp

photo & imaging help.

Help. Open the Troubleshooting book in the HP Photo & Imaging Help, then follow the links to general troubleshooting as well as links to Troubleshooting help that is specific to your HP PSC. Troubleshooting is also available from the Help button that appears on some error messages and in the Troubleshooting chapter in this Reference Guide.

If you have Internet access, you can get help from the HP website at:

www.hp.com/support

The website also provides answers to frequently-asked questions.

either the HP PSC CD-ROM or the HP PSC program folder. A Readme file contains late-breaking information that does not appear in the Reference Guide or the online help.

For Windows: Use one of the following ways to find information on a

specific feature:

• Right-click on the feature

• Select the feature and press F1

• Select the ? in the upper-right corner then click on the feature

hp psc 2500 seriesx

hp psc overview

Your HP PSC is ready when you are, as many features and functions of your HP PSC can be used without turning on your computer. Tasks such as making a copy, sending a fax, or printing photos from a photo memory card can be accomplished quickly and easily on your HP PSC.

Tip: You can do more with your HP PSC by using the HP Photo &

Imaging Director (HP Director) software that is automatically installed on your computer during the initial setup. The HP Director includes troubleshooting tips, product-specific help, and enhanced copy, fax, scan, and photo functionality. For more information on the use of the HP Director, see use the hp director software to do

more with your hp psc on page 6.

This section contains the following topics:

• the hp psc 2500 series at a glance on page 2

•front panel overview on page 3

• menu overview on page 5

• use the hp director software to do more with your hp psc on page 6

chapter 1

the hp psc 2500 series at a glance

hp psc overview

6789

11 12 13 14

feature purpose

1Lid 2 Color graphics display 3 Front panel 4 Memory card slots 5 Print-carriage access door 6Input tray 7 Paper-length guide 8Output tray 9 Paper-width guide 10 Glass 11 Power connection 12 USB port 13 Telephone and answering machine jacks 14 Rear clean out door 15 LED that indicates network connectivity when

lit

16 Ethernet jack

hp psc 2500 series

hp psc overview

front panel overview

hp psc overview

4 5

6 7

reference guide

button purpose

1 Color Graphics Display: view menus, photos, and messages. 2 Cancel: stop a job, exit a menu, or exit settings. 3 Scan: select the scan function. When the button is lit, the scan

function is selected.

4 Right Arrow: increase values, or go forward when viewing

photos on the color graphics display.

5 Photo: select the Photo function. When the button is lit, the Photo

function is selected. Use this button to print photos from a photo

memory card or to save photos to your computer. 6 Down Arrow: navigate down through menu options. 7 Rotate: rotate the currently displayed photo on the color graphics

display 90 degrees. Subsequent presses continue to rotate the

photo 90 degrees.

hp psc overview

chapter 1

button purpose

8 Proof Sheet: print a proof sheet when a photo memory card has

been inserted in a photo memory card slot. A proof sheet shows thumbnail views of all the photos on the photo memory card. You can select photos on the proof sheet, then print those photos by

scanning the proof sheet. 9 Keypad: enter fax numbers, values, or text. 10 Start Black, Start Color: start a black or color copy, scan, fax, or

photo memory card job. 11 E-mail: select a recipient (previously configured in HP Instant

Share) to e-mail the currently displayed photo on the color

graphics display. 12 Slide Show: display all photos on the currently inserted photo

memory card at three-second intervals. 13 Setup: access the menu system for reports, fax settings, and

maintenance. 14 Fax: select the fax function. When the button is lit, the fax

function is selected. 15 Left Arrow: decrease values, or go back when viewing photos on

the color graphics display. 16 Copy: select the copy function. When the button is lit, the copy

function is selected. This button is lit by default. 17 On: turn the HP PSC on or off.

Warning! When the HP PSC is off, a minimal amount of

power is still supplied to the device. Unplug the power cord to completely disconnect the power supply to the HP PSC.

18 OK: select a menu, setting, or value displayed on the color

graphics display. 19 Up Arrow: navigate up through menu options.

hp psc 2500 series

hp psc overview

menu overview

The following diagram provides a quick reference to top-level menus that appear on the HP PSC color graphics display.

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

1. Number of Copies

2. Borderless

3. Image Size

4. Paper Size

5. Paper Type

6. Layout Style

7. Borders and Frames

8. Transfer to computer

9. HP Instant Share

0. Set New Defaults

Copy

Photo

hp psc overview

Scan

1. HP Photo & Imaging Gallery

2. HP Instant Share

3. Photo Memory Card Note: Contents of this menu vary

depending on the number of potential scan destinations on your computer.

Fax

1. Resolution

2. Lighter/Darker

3. Set New Defaults

reference guide

Slide Show

Note: Pressing this button displays all the photos on your photo memory card in sequence on the color graphics display.

E-mail

Note: Pressing this button uploads the currently displayed photo to the HP Photo & Imaging Gallery on your computer. You can e-mail it after you provide the appropriate e-mail address.

chapter 1

Rotate

Note: Pressing this button rotates the photo displayed in the color graphics display 90 degrees.

hp psc overview

Subsequent presses rotates the photo an additional 90 degrees.

Setup

1. Print Report

2. Speed Dial Setup

3. Basic Fax Setup

4. Advanced Fax Setup

5. Tools

6. Network

7. Preferences

1. Print Proof Sheet

2. Scan Proof Sheet

Proof Sheet

use the hp director software to do more with your hp psc

When you first install the HP PSC software on your computer during setup, the HP Director is automatically installed on your computer.

You can quickly and easily expand the functionality of your HP PSC. Look for boxes, like this one, throughout this guide that provide topic-specific tips, and helpful information for your projects.

This section contains the following topics:

• open the hp director for Windows users on page 6

• open the hp director for Macintosh users on page 8

open the hp director for Windows users

1 Do one of the following:

– Double-click the HP Director icon on the desktop. – In the Windows taskbar, click Start, point to Programs or All Programs

(XP), point to HP, then select HP Director. 2 In the Select Device box, click to see a list of installed HP devices. 3 Select the HP PSC 2500 Series.

The HP Director displays only the icons that are appropriate for the selected device.

hp psc 2500 series

hp psc overview

Note: The icons in the HP Director graphic below might appear differently

hp psc overview

on your computer. The HP Director is customized to display icons associated with the HP device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display in the HP Director.

Tip: If the HP Director on your computer does not contain any

icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Director software, and then reinstall the HP Director. For more information, see software installation

troubleshooting on page 213.

1234

6 7 8 9 10 11

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feature purpose

1 Status: use this feature to display the current status of your

HP PSC.

2 Settings: use this feature to view or change various settings for

your HP PSC, such as print, scan, or copy, or fax.

3 Select Device: use this feature to select the device you want to

use from the list of installed HP devices.

4 Help: use this feature to access the HP Photo & Imaging Help,

which provides software help, a product tour, troubleshooting information for your HP PSC, and HP PSC product-specific help.

5 Click this arrow to display a second row of buttons if there are

more than will fit on the first row.

6 Scan Picture: use this feature to scan an image and display it

in the HP Photo & Imaging Gallery.

7 Scan Document: use this feature to scan text and display it in

the selected text editing software program.

8 Send a Fax: use this feature to open the Fax dialog box so you

can enter the appropriate information and then send your fax.

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feature purpose

9 Make Copies: use this feature to display the Copy dialog box

where you can select the copy quality, number of copies, color, size, and then start a copy.

10 HP Gallery: use this feature to display the HP Photo & Imaging

Gallery, where you can view and edit images, print photos in multiple sizes, make and print a photo album, share images through e-mail or a website, or make a multimedia CD.

11 Transfer Images: use this feature to transfer images from a

photo memory card.

12 Click this arrow to display tool tips that explain each of the

HP Director options.

open the hp director for Macintosh users

Use one of the following methods to launch or access the HP Director, depending on which Macintosh OS you are using.

open the hp director (all-in-one) using Macintosh OS X

If you are using Macintosh OS X, the HP Director is launched automatically during the HP Photo and Imaging software installation, and causes the HP Director (All-in-One) icon to be created in the Dock for your device. You access the device capabilities via the HP Director menu that is associated with the HP Director (All-in-One) icon.

Tip: If you do not want the HP Director to launch automatically

each time to start your Macintosh, you can change this setting in the HP Director Settings menu.

To display the HP Director menu:

! In the Dock, click the HP Director (All-in-One) icon for your device.

The HP Director menu displays as shown below. Refer to the legend for a brief explanation of the HP Director features.

Note: If you install more than one HP device, an HP Director icon for each

device is displayed in the Dock. For example, if you have an HP scanner and an HP PSC installed, two HP Director icons are present in the Dock, one for each device. However, if you installed two of the same kind of device (for example, two HP PSC devices) only one HP Director icon is displayed in the Dock to represent all devices of that kind.

hp psc 2500 series

hp psc overview

1 2 3 4 5

6 7

8 9

feature purpose

1 Unload AiO Images: use this feature to unload images from a

photo memory card.

2 Scan Picture: use this feature to scan an image and display it in

the HP Photo and Imaging Gallery.

3 Scan document: use this feature to scan text and display it in the

selected destination text editing software program.

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reference guide

4 Make Copies: use this feature to make a copy in black and white

or color.

5 Send Fax: use this feature to open the fax dialog box so you can

enter the appropriate information and then send your fax.

6 HP Gallery: use this feature to display the HP Photo and Imaging

Gallery to view and edit images.

7 More Applications: use this feature to select other applications on

your computer. 8 HP on the Web: use this feature to select an HP website. 9 HP Help: use this feature to select a source for help with your

HP PSC. 10 Settings: use this feature to change device settings.

open the hp photo and imaging director using Macintosh OS 9

In Macintosh OS 9, the HP Photo and Imaging Director is launched automatically during the HP Photo and Imaging software installation, and causes the HP Photo and Imaging Director icon to appear as an alias on the desktop. Use one of the following methods to launch the HP Photo and Imaging Director:

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! Double-click the HP Photo and Imaging Director alias on the desktop. ! Double-click HP Photo and Imaging Director in the Applications:Hewlett-

Packard:HP Photo and Imaging Software:HP Photo and Imaging Director folder.

The HP Photo and Imaging Director displays only the icons that pertain to the selected device. For more information, see the onscreen hp photo and imaging help that came with your software.

The following figure shows some of the features available through the HP Photo and Imaging Director for Macintosh OS 9. Consult the legend for a brief explanation of specific features.

Note: The HP Photo and Imaging Director graphic below might appear

differently on your computer. The HP Photo and Imaging Director is customized based upon the HP device that is selected. If your device is not equipped with a particular feature, then the icon for that feature will not display in the HP Photo and Imaging Director on your computer. Some HP devices might show additional buttons than shown below.

54687123

feature purpose

1 Unload AiO Images: use this feature to unload images from a

photo memory card.

2 Select Device: use this pull-down list to select the HP device you

want to use.

3 Scan Picture: use this feature to scan an image and display it in

the HP Photo and Imaging Gallery.

4 Scan Document: use this feature to scan text and display it in the

selected destination text editing software program.

5 Make Copies: use this feature to make a copy in black and

white or color.

6 Send Fax: use this feature to open the fax dialog box so you can

enter the appropriate information and then send your fax.

7 Settings: use this pull-down list to provide access to device

settings.

8 HP Gallery: use this feature to display the HP Photo and

Imaging Gallery to view and edit images.

hp psc 2500 series

load originals and load paper

You can load many different types and sizes of paper in your HP PSC, including photo paper, transparencies, continuous banner paper, and envelopes. You can also change settings for paper types and paper sizes to get the highest quality copies from your HP PSC.

This section contains the following topics:

• load an original on page 11

• load paper on page 12

• load envelopes on page 14

• load 4 by 6 inch (10 by 15 cm) photo paper on page 15

• load postcards or Hagaki cards on page 15

• recommended papers on page 16

• load other types of paper in the input tray on page 16

• set the paper type on page 17

• set the paper size on page 18

•avoid jams on page 19

load originals & paper

load an original

The following procedure describes how to load paper on the glass.

1 Load your original face down on the right front corner of the glass.

Tip: Refer to the diagram on the right front corner of your HP PSC

for further assistance on loading an original.

2 Press Copy, Scan, or Fax on the front panel to select the option you want to

perform.

Top edge of original

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load originals & paper

3 Press Start Black or Start Color on the front panel to start the job.

Note: Many of the Reduce/Enlarge options, such as Fit to Page or Poster,

will not work correctly if the glass and lid backing are not clean. For more information, see clean the glass on page 93 and clean the lid backing on page 93.

Tip: You can copy or scan oversized originals by completely

removing the lid from your HP PSC. To remove the lid on the HP PSC 2500 Series, lift the lid to the open position, and then pull the tab at the base of the lid upward. Unplug the cord attached to the lid from the jack on the back of the device. Your HP PSC functions normally with the lid removed, and the cord unplugged.

Replace the lid by inserting the tabs on the hinge into the appropriate slot, and then reinsert the cord into the jack on the back of the device.

load paper

This section describes the basic procedure for loading paper into your HP PSC. There are specific considerations for loading certain types of paper, transparency film, postcards, and envelopes.

After you review this procedure, see load other types of paper in the input tray on page 16, load 4 by 6 inch (10 by 15 cm) photo paper on page 15, load

envelopes on page 14, and load postcards or Hagaki cards on page 15.

For best results, adjust the paper setting each time you change paper sizes. For more information, see set the paper size on page 18.

Tip: Help prevent rips, wrinkles, curled or bent edges by storing

all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP PSC if the media is not stored properly.

hp psc 2500 series

load the input tray

1 Remove the output tray, and slide the paper-width and paper-length guides

to their outermost positions.

2 Tap a stack of paper on a flat surface to align the edges, and then check to

make sure all of the paper in the stack is the same size and type.

3 Slide the short edge of the paper forward into the input tray with the print

side down until it stops. If you are using letterhead, insert the top of the page first with the print side down.

load originals and load paper

load originals & paper

reference guide

4 Slide the paper-width and paper-length guides inward until they stop at the

edges of the paper. Make sure that the paper stack lies flat in the input tray and is stacked no higher than the paper-length guide.

5 Replace the output tray.

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load originals & paper

load envelopes

6 Extend the output tray extender to prevent printed paper from falling out of

the output tray.

This section describes the basic procedure for loading envelopes into your HP PSC. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

Note: Consult the help files in your word processing software for specific

details on how to format text for printing on envelopes.

1 Before loading one or more envelopes, remove all paper from the input

tray.

2 Insert one or more envelopes into the input tray with the envelope flaps up

and to the left. Slide the stack of envelopes forward until it stops.

3 Slide the paper-length and paper-width guides inward against the stack of

envelopes until they stop. Do not overload the input tray; make sure the stack of envelopes fits within

the input tray and is no higher than the top of the paper-length guide.

hp psc 2500 series

load 4 by 6 inch (10 by 15 cm) photo paper

The following describes the procedure for loading 4 by 6 inch (10 by 15 cm) photo paper into your HP PSC.

Note: For the best results, use a recommended type of 4 by 6 inch (10 by

15 cm) photo paper. For more information, see recommended papers on page 16. In addition, for best results, set the paper type and paper size before printing. For more information, see set the paper type on page 17 and set the paper size on page 18.

Tip: Help prevent rips, wrinkles, curled or bent edges by storing

all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP PSC if the media is not stored properly.

1 Remove the output tray. 2 Remove all paper from the input tray.

Note: If the photo paper you are using has perforated tabs, load the photo

paper so that the tabs are closest to you.

3 Slide the stack of photo paper (short edge forward, glossy side down)

completely forward and to the far right side of the input tray until it stops.

Tip: Refer to the diagram on the input tray of your HP PSC for

further assistance on loading 4 by 6 inch (10 by 15 cm) photo paper.

4 Slide the paper-length and paper-width guides inward against the stack of

photo paper until they stop. Make sure the paper is laying flat. Do not overload the input tray; make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper-length guide.

load originals and load paper

load originals & paper

5 Replace the output tray.

load postcards or Hagaki cards

The following describes the procedure for loading postcards or Hagaki cards into your HP PSC.

1 Remove the output tray. 2 Remove all paper from the input tray, and then slide a stack of cards

forward into the input tray until it stops. Make sure the print side faces down.

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3 Slide the paper-length and paper-width guides inward against the stack of

cards until they stop. Make sure the cards fit within the tray (do not overload it).

4 Replace the output tray.

recommended papers

load originals & paper

If you want the best print quality, HP recommends HP papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not fill in completely. For more information about HP Premium Inkjet papers, see the HP website:

www.hp.com/support

load other types of paper in the input tray

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper sizes. For more information, see set the paper size on page 18.

paper tips

HP papers

• HP Premium Paper: Locate the gray arrow on the nonprinting side

of the paper, and then insert paper with the arrow side facing up.

• HP Premium Inkjet Transparency Film: Insert the film so that the

white transparency strip (with arrows and the HP logo) is on top and is going into the input tray first.

• HP Iron-On Transfer: Flatten the transfer sheet completely before

using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Matte Greeting Cards, HP Glossy Greeting Cards, or

HP Textured Greeting Cards: Insert a small stack of HP greetingcard paper, with the print side down, into the input tray until it stops.

hp psc 2500 series

paper tips

Labels

• Always use letter or A4 label sheets designed for use with

(work only with printing)

• Fan the stack of labels to make sure none of the pages are sticking

• Place a stack of label sheets on top of standard paper in the input

Continuous (banner) paper

Continuous banner paper is also known as computer or z-fold paper.

• Before loading banner paper, remove all other paper from the

(works only with printing)

• If you use non-HP banner paper, use 20-lb. paper and fan the

• Verify that the stack of banner paper contains at least five pages

• Carefully tear off the perforated edge strips from both sides of the

• Put the paper in the input tray so that the unattached edge is at

load originals and load paper

HP inkjet products (such as Avery Inkjet Labels), and make sure that the labels are not over two years old.

together.

tray, print side down. Do not insert labels one sheet at a time.

load originals & paper

input tray, then remove the output tray. Leave the output tray off of the HP PSC while the banner prints to prevent the continuous banner paper from tearing.

Remove the output tray.

Insert the unattached edge of the paper into the input tray.

paper before loading it.

in the stack.

paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

the top of the stack. Insert the first edge into the input tray until it stops, as shown in the illustration above.

set the paper type

The following procedure describes how to set the paper type for Copy and Photo options. Select the Paper Type setting that matches the paper or transparency film you are using.

Note: When printing from your computer, set the paper type properties in

the Print dialog box of the software application.

This section contains the following topics:

• set paper type from the copy menu on page 17

• set paper type from the photo menu on page 18

set paper type from the copy menu

1 Press Copy twice, and then press 5.

This displays the Copy Menu and then selects Paper Type.

2 Press to highlight a paper type setting, and then press OK.

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set paper type from the photo menu

set the paper size

load originals & paper

set the paper size from the copy menu

1 Press Photo twice, and then press 5.

This displays the Photo Menu and selects Paper Type.

2 Press to highlight a paper type setting, and then press OK.

The following procedure describes how to set the paper size for Copy, Photo, and Fax options. Select the Paper Size setting that matches the paper or transparency film you are using.

Note: When printing from your computer, set the paper size properties in

the Print dialog box of the software application.

This section contains the following topics:

• set the paper size from the copy menu on page 18

• set the paper size from the photo menu on page 18

• set the paper size for receiving a fax on page 18

1 Press Copy twice, and then press 4.

This selects the Copy Menu and then Paper Size.

2 Press to highlight a paper size setting, and then press OK.

set the paper size from the photo menu

1 Press Photo twice, and then press 4.

This selects the Photo Menu and then Paper Size.

2 Press to highlight a paper size setting, and then press OK.

set the paper size for receiving a fax

You can select the paper size for received faxes. The paper size selected should match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.

Note: If an incorrect paper size is loaded in the input tray when a fax is

received, the fax will not print. Load letter, A4, or legal paper, and then press OK to print the fax.

1 Press Setup. 2 Press 3, and then press 4.

This selects Basic Fax Setup and then Paper Size.

3 Press to highlight an option, and then press OK.

hp psc 2500 series

avoid jams

load originals and load paper

To help avoid paper jams, follow these guidelines:

• Prevent curled or wrinkled paper by storing all supplies of media flat in a

resealable bag.

• Remove printed papers from the output tray frequently.

• Ensure that media loaded in the input tray lay flat and the edges are not

bent or torn.

• Do not combine different paper types and paper sizes in the input tray;

load the same paper type and paper size in the input tray.

• Adjust paper guides in the input tray to fit snugly against all media. Make

sure the paper guides do not bend the media in the input tray.

• Do not force media too far forward in the input tray.

• Use paper types that are recommended for your HP PSC.

load originals & paper

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load originals & paper

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