HP PSC 2500 Reference Guide

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hp psc 2500

photosmart series

all-in-one

reference guide

hp psc 2500

photosmart series

all-in-one

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

This product incorporates Adobe’s PDF technology, which contains an implementation of LZW licensed under U.S. Patent 4,558,302.

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries/regions.

Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries/regions.

Publication number: Q3093-90182 First edition: July 2003 Printed in U.S.A., Germany,

Singapore, or Malaysia.

Windows ME 2000

of Microsoft Corporation. Intel

trademarks of Intel Corporation.

, Windows NT®, Windows

, Windows XP®, and Windows

are U.S.-registered trademarks

and Pentium® are registered

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the technical information chapter of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or

documents:

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards, or

insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on

Governmental agencies

• Paper currency, traveler’s checks,

or money orders

• Certificates of deposit

• Copyrighted works

safety information

Warning! To prevent fire

or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety prec autions when using this product to reduce risk of injury from fire or electric shock.

Warning! Potential

shock hazard

1 Read and understand all

instructions in the Setup Poster.

2 Use only a grounded electrical

outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and

instructions marked on the product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate

normally, see the online Troubleshooting help.

9 No operator-serviceable parts

inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

Note: For installation information, see chapters 14 through 18.

1 hp psc overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

the hp psc 2500 series at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . 2

front panel overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

menu overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

use the hp director software to do more with your hp psc . . . . . . . . . . . 6

2 load originals and load paper. . . . . . . . . . . . . . . . . . . . . . . . . . 11

load an original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

load 4 by 6 inch (10 by 15 cm) photo paper . . . . . . . . . . . . . . . . . . 15

load postcards or Hagaki cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

recommended papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

load other types of paper in the input tray. . . . . . . . . . . . . . . . . . . . . 16

set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

avoid jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

3 use a photo memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

what is a memory card? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

insert a memory card and save the files to your computer . . . . . . . . . . 22

print photos from a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

set photo print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

print photos directly from a memory card . . . . . . . . . . . . . . . . . . . . . 29

view photos in a slide show. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

share digital photos through hp instant share. . . . . . . . . . . . . . . . . . . 33

use the hp photo & imaging gallery . . . . . . . . . . . . . . . . . . . . . . . . . 34

4 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

copy a two-page black-and-white document . . . . . . . . . . . . . . . . . . . 37

make a 4 by 6 inch (10 by 15 cm) borderless copy of a photo . . . . . . 38

make multiple copies of the same original. . . . . . . . . . . . . . . . . . . . . 40

copy a 4 by 6 inch (10 by 15 cm) photo onto a full-size page. . . . . . . 41

copy a photo several times on one page. . . . . . . . . . . . . . . . . . . . . . 43

resize an original to fit onto letter paper . . . . . . . . . . . . . . . . . . . . . . 44

copy a washed-out original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

copy a document that has been faxed several times . . . . . . . . . . . . . . 46

enhance light areas of your copy. . . . . . . . . . . . . . . . . . . . . . . . . . . 47

make a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

prepare a color t-shirt transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

contents

5 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

6 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

receive a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

set up speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

control resolution and contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

set fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

reprint the faxes in memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

stop faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

7 use the network configuration tools. . . . . . . . . . . . . . . . . . . . . . . 75

access the network menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

use network menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

manage your hp psc using the embedded web server . . . . . . . . . . . . .84

8 print from your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

print from a software application . . . . . . . . . . . . . . . . . . . . . . . . . . .87

set print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

stop a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

9 order supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

order media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

order print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

10 maintain your hp psc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

clean the exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

work with print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

set the power save time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

set the prompt delay time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

11 get hp psc support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

get support and other information from the Internet . . . . . . . . . . . . . .105

hp customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

prepare your hp psc for shipment . . . . . . . . . . . . . . . . . . . . . . . . . .108

hp distribution center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

12 warranty information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

duration of limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

warranty service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

warranty upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

returning your hp psc for service . . . . . . . . . . . . . . . . . . . . . . . . . . .112

hewlett-packard limited global warranty statement . . . . . . . . . . . . . . .112

hp psc 2500 series

13 technical information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

print specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

print margin specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

copy specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

fax specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

photo memory card specifications . . . . . . . . . . . . . . . . . . . . . . . . . 120

scan specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

physical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

power specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

additional specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

environmental product stewardship program . . . . . . . . . . . . . . . . . . 122

regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

14 wired network setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

wired networking basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

set up your hp psc for wired network use. . . . . . . . . . . . . . . . . . . . . 134

15 wireless network setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

wireless networking basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

set up your hp psc for wireless network use . . . . . . . . . . . . . . . . . . . 146

use the embedded web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

glossary of terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

contents

16 fax setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

how to tell if the instructions in this chapter apply to you . . . . . . . . . . 175

how to choose the right fax setup for your office. . . . . . . . . . . . . . . . 176

select your fax setup case from this table. . . . . . . . . . . . . . . . . . . . . 177

case A: separate fax line (no voice calls received) . . . . . . . . . . . . . . 178

case B: faxing with a distinctive ring service on the same line . . . . . . 179

case C: shared voice/fax line . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

case D: fax line shared with PC modem (no voice calls received) . . . 182

case E: shared voice/fax line with PC modem . . . . . . . . . . . . . . . . . 183

case F: shared voice/fax line with answering machine . . . . . . . . . . . 184

case G: shared voice/fax line with PC modem and answering machine186

case H: shared voice/fax line with voice mail . . . . . . . . . . . . . . . . . 187

case I: shared voice/fax line with PC modem and voice mail. . . . . . . 188

faxing from a DSL line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

17 hp instant share direct connect setup and use . . . . . . . . . . . . . 191

use hp instant share in five easy steps (Windows). . . . . . . . . . . . . . . 191

send a photo or image using your hp psc (Macintosh) . . . . . . . . . . . 194

why should I register with hp instant share (Windows) . . . . . . . . . . . 196

18 hp instant share network setup and use . . . . . . . . . . . . . . . . . 197

before you start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

use hp instant share in five easy steps. . . . . . . . . . . . . . . . . . . . . . . 197

print a network configuration page. . . . . . . . . . . . . . . . . . . . . . . . . 203

reference guide

vii

contents

why should I register with hp instant share . . . . . . . . . . . . . . . . . . . .203

19 troubleshooting information . . . . . . . . . . . . . . . . . . . . . . . . . . .205

installation troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205

operational troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .229

viii

hp psc 2500 series

get help

This Reference Guide contains information on using your HP PSC and provides additional troubleshooting assistance for the installation process. The Reference Guide also contains information on how to order supplies and accessories, technical specifications, support, and warranty information.

The table below lists additional sources of information for your HP PSC.

help description

Setup Poster The Setup Poster provides instructions for setting up and configuring your

HP PSC. Make sure you use the correct instructions for your operating system (Windows or Macintosh).

Product Tour The tour provides a brief introduction to the HP PSC and its capabilities, so

you can start using it immediately. You can take the tour immediately after installing the HP PSC software, or to take the tour at any time, see the product specific online help.

HP Photo & Imaging Help

Troubleshooting help To access troubleshooting information, go to the HP Director, then click

Internet help and technical support

Readme file After you install your software, you can access the Readme file (if any) from

Dialog-box help (Windows only)

The HP Photo & Imaging Help provides detailed information on using the software for your HP PSC.

For Windows users: Go to the HP Director, and click Help. For Macintosh users: Go to the HP Director, and click Help, then click hp

photo & imaging help.

Help. Open the Troubleshooting book in the HP Photo & Imaging Help, then follow the links to general troubleshooting as well as links to Troubleshooting help that is specific to your HP PSC. Troubleshooting is also available from the Help button that appears on some error messages and in the Troubleshooting chapter in this Reference Guide.

If you have Internet access, you can get help from the HP website at:

www.hp.com/support

The website also provides answers to frequently-asked questions.

either the HP PSC CD-ROM or the HP PSC program folder. A Readme file contains late-breaking information that does not appear in the Reference Guide or the online help.

For Windows: Use one of the following ways to find information on a

specific feature:

• Right-click on the feature

• Select the feature and press F1

• Select the ? in the upper-right corner then click on the feature

hp psc 2500 seriesx

hp psc overview

Your HP PSC is ready when you are, as many features and functions of your HP PSC can be used without turning on your computer. Tasks such as making a copy, sending a fax, or printing photos from a photo memory card can be accomplished quickly and easily on your HP PSC.

Tip: You can do more with your HP PSC by using the HP Photo &

Imaging Director (HP Director) software that is automatically installed on your computer during the initial setup. The HP Director includes troubleshooting tips, product-specific help, and enhanced copy, fax, scan, and photo functionality. For more information on the use of the HP Director, see use the hp director software to do

more with your hp psc on page 6.

This section contains the following topics:

• the hp psc 2500 series at a glance on page 2

•front panel overview on page 3

• menu overview on page 5

• use the hp director software to do more with your hp psc on page 6

chapter 1

the hp psc 2500 series at a glance

hp psc overview

6789

11 12 13 14

feature purpose

1Lid 2 Color graphics display 3 Front panel 4 Memory card slots 5 Print-carriage access door 6Input tray 7 Paper-length guide 8Output tray 9 Paper-width guide 10 Glass 11 Power connection 12 USB port 13 Telephone and answering machine jacks 14 Rear clean out door 15 LED that indicates network connectivity when

lit

16 Ethernet jack

hp psc 2500 series

hp psc overview

front panel overview

hp psc overview

4 5

6 7

reference guide

button purpose

1 Color Graphics Display: view menus, photos, and messages. 2 Cancel: stop a job, exit a menu, or exit settings. 3 Scan: select the scan function. When the button is lit, the scan

function is selected.

4 Right Arrow: increase values, or go forward when viewing

photos on the color graphics display.

5 Photo: select the Photo function. When the button is lit, the Photo

function is selected. Use this button to print photos from a photo

memory card or to save photos to your computer. 6 Down Arrow: navigate down through menu options. 7 Rotate: rotate the currently displayed photo on the color graphics

display 90 degrees. Subsequent presses continue to rotate the

photo 90 degrees.

hp psc overview

chapter 1

button purpose

8 Proof Sheet: print a proof sheet when a photo memory card has

been inserted in a photo memory card slot. A proof sheet shows thumbnail views of all the photos on the photo memory card. You can select photos on the proof sheet, then print those photos by

scanning the proof sheet. 9 Keypad: enter fax numbers, values, or text. 10 Start Black, Start Color: start a black or color copy, scan, fax, or

photo memory card job. 11 E-mail: select a recipient (previously configured in HP Instant

Share) to e-mail the currently displayed photo on the color

graphics display. 12 Slide Show: display all photos on the currently inserted photo

memory card at three-second intervals. 13 Setup: access the menu system for reports, fax settings, and

maintenance. 14 Fax: select the fax function. When the button is lit, the fax

function is selected. 15 Left Arrow: decrease values, or go back when viewing photos on

the color graphics display. 16 Copy: select the copy function. When the button is lit, the copy

function is selected. This button is lit by default. 17 On: turn the HP PSC on or off.

Warning! When the HP PSC is off, a minimal amount of

power is still supplied to the device. Unplug the power cord to completely disconnect the power supply to the HP PSC.

18 OK: select a menu, setting, or value displayed on the color

graphics display. 19 Up Arrow: navigate up through menu options.

hp psc 2500 series

hp psc overview

menu overview

The following diagram provides a quick reference to top-level menus that appear on the HP PSC color graphics display.

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

1. Number of Copies

2. Borderless

3. Image Size

4. Paper Size

5. Paper Type

6. Layout Style

7. Borders and Frames

8. Transfer to computer

9. HP Instant Share

0. Set New Defaults

Copy

Photo

hp psc overview

Scan

1. HP Photo & Imaging Gallery

2. HP Instant Share

3. Photo Memory Card Note: Contents of this menu vary

depending on the number of potential scan destinations on your computer.

Fax

1. Resolution

2. Lighter/Darker

3. Set New Defaults

reference guide

Slide Show

Note: Pressing this button displays all the photos on your photo memory card in sequence on the color graphics display.

E-mail

Note: Pressing this button uploads the currently displayed photo to the HP Photo & Imaging Gallery on your computer. You can e-mail it after you provide the appropriate e-mail address.

chapter 1

Rotate

Note: Pressing this button rotates the photo displayed in the color graphics display 90 degrees.

hp psc overview

Subsequent presses rotates the photo an additional 90 degrees.

Setup

1. Print Report

2. Speed Dial Setup

3. Basic Fax Setup

4. Advanced Fax Setup

5. Tools

6. Network

7. Preferences

1. Print Proof Sheet

2. Scan Proof Sheet

Proof Sheet

use the hp director software to do more with your hp psc

When you first install the HP PSC software on your computer during setup, the HP Director is automatically installed on your computer.

You can quickly and easily expand the functionality of your HP PSC. Look for boxes, like this one, throughout this guide that provide topic-specific tips, and helpful information for your projects.

This section contains the following topics:

• open the hp director for Windows users on page 6

• open the hp director for Macintosh users on page 8

open the hp director for Windows users

1 Do one of the following:

– Double-click the HP Director icon on the desktop. – In the Windows taskbar, click Start, point to Programs or All Programs

(XP), point to HP, then select HP Director. 2 In the Select Device box, click to see a list of installed HP devices. 3 Select the HP PSC 2500 Series.

The HP Director displays only the icons that are appropriate for the selected device.

hp psc 2500 series

hp psc overview

Note: The icons in the HP Director graphic below might appear differently

hp psc overview

on your computer. The HP Director is customized to display icons associated with the HP device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display in the HP Director.

Tip: If the HP Director on your computer does not contain any

icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Director software, and then reinstall the HP Director. For more information, see software installation

troubleshooting on page 213.

1234

6 7 8 9 10 11

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feature purpose

1 Status: use this feature to display the current status of your

HP PSC.

2 Settings: use this feature to view or change various settings for

your HP PSC, such as print, scan, or copy, or fax.

3 Select Device: use this feature to select the device you want to

use from the list of installed HP devices.

4 Help: use this feature to access the HP Photo & Imaging Help,

which provides software help, a product tour, troubleshooting information for your HP PSC, and HP PSC product-specific help.

5 Click this arrow to display a second row of buttons if there are

more than will fit on the first row.

6 Scan Picture: use this feature to scan an image and display it

in the HP Photo & Imaging Gallery.

7 Scan Document: use this feature to scan text and display it in

the selected text editing software program.

8 Send a Fax: use this feature to open the Fax dialog box so you

can enter the appropriate information and then send your fax.

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feature purpose

9 Make Copies: use this feature to display the Copy dialog box

where you can select the copy quality, number of copies, color, size, and then start a copy.

10 HP Gallery: use this feature to display the HP Photo & Imaging

Gallery, where you can view and edit images, print photos in multiple sizes, make and print a photo album, share images through e-mail or a website, or make a multimedia CD.

11 Transfer Images: use this feature to transfer images from a

photo memory card.

12 Click this arrow to display tool tips that explain each of the

HP Director options.

open the hp director for Macintosh users

Use one of the following methods to launch or access the HP Director, depending on which Macintosh OS you are using.

open the hp director (all-in-one) using Macintosh OS X

If you are using Macintosh OS X, the HP Director is launched automatically during the HP Photo and Imaging software installation, and causes the HP Director (All-in-One) icon to be created in the Dock for your device. You access the device capabilities via the HP Director menu that is associated with the HP Director (All-in-One) icon.

Tip: If you do not want the HP Director to launch automatically

each time to start your Macintosh, you can change this setting in the HP Director Settings menu.

To display the HP Director menu:

! In the Dock, click the HP Director (All-in-One) icon for your device.

The HP Director menu displays as shown below. Refer to the legend for a brief explanation of the HP Director features.

Note: If you install more than one HP device, an HP Director icon for each

device is displayed in the Dock. For example, if you have an HP scanner and an HP PSC installed, two HP Director icons are present in the Dock, one for each device. However, if you installed two of the same kind of device (for example, two HP PSC devices) only one HP Director icon is displayed in the Dock to represent all devices of that kind.

hp psc 2500 series

hp psc overview

1 2 3 4 5

6 7

8 9

feature purpose

1 Unload AiO Images: use this feature to unload images from a

photo memory card.

2 Scan Picture: use this feature to scan an image and display it in

the HP Photo and Imaging Gallery.

3 Scan document: use this feature to scan text and display it in the

selected destination text editing software program.

hp psc overview

reference guide

4 Make Copies: use this feature to make a copy in black and white

or color.

5 Send Fax: use this feature to open the fax dialog box so you can

enter the appropriate information and then send your fax.

6 HP Gallery: use this feature to display the HP Photo and Imaging

Gallery to view and edit images.

7 More Applications: use this feature to select other applications on

your computer. 8 HP on the Web: use this feature to select an HP website. 9 HP Help: use this feature to select a source for help with your

HP PSC. 10 Settings: use this feature to change device settings.

open the hp photo and imaging director using Macintosh OS 9

In Macintosh OS 9, the HP Photo and Imaging Director is launched automatically during the HP Photo and Imaging software installation, and causes the HP Photo and Imaging Director icon to appear as an alias on the desktop. Use one of the following methods to launch the HP Photo and Imaging Director:

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! Double-click the HP Photo and Imaging Director alias on the desktop. ! Double-click HP Photo and Imaging Director in the Applications:Hewlett-

Packard:HP Photo and Imaging Software:HP Photo and Imaging Director folder.

The HP Photo and Imaging Director displays only the icons that pertain to the selected device. For more information, see the onscreen hp photo and imaging help that came with your software.

The following figure shows some of the features available through the HP Photo and Imaging Director for Macintosh OS 9. Consult the legend for a brief explanation of specific features.

Note: The HP Photo and Imaging Director graphic below might appear

differently on your computer. The HP Photo and Imaging Director is customized based upon the HP device that is selected. If your device is not equipped with a particular feature, then the icon for that feature will not display in the HP Photo and Imaging Director on your computer. Some HP devices might show additional buttons than shown below.

54687123

feature purpose

1 Unload AiO Images: use this feature to unload images from a

photo memory card.

2 Select Device: use this pull-down list to select the HP device you

want to use.

3 Scan Picture: use this feature to scan an image and display it in

the HP Photo and Imaging Gallery.

4 Scan Document: use this feature to scan text and display it in the

selected destination text editing software program.

5 Make Copies: use this feature to make a copy in black and

white or color.

6 Send Fax: use this feature to open the fax dialog box so you can

enter the appropriate information and then send your fax.

7 Settings: use this pull-down list to provide access to device

settings.

8 HP Gallery: use this feature to display the HP Photo and

Imaging Gallery to view and edit images.

hp psc 2500 series

load originals and load paper

You can load many different types and sizes of paper in your HP PSC, including photo paper, transparencies, continuous banner paper, and envelopes. You can also change settings for paper types and paper sizes to get the highest quality copies from your HP PSC.

This section contains the following topics:

• load an original on page 11

• load paper on page 12

• load envelopes on page 14

• load 4 by 6 inch (10 by 15 cm) photo paper on page 15

• load postcards or Hagaki cards on page 15

• recommended papers on page 16

• load other types of paper in the input tray on page 16

• set the paper type on page 17

• set the paper size on page 18

•avoid jams on page 19

load originals & paper

load an original

The following procedure describes how to load paper on the glass.

1 Load your original face down on the right front corner of the glass.

Tip: Refer to the diagram on the right front corner of your HP PSC

for further assistance on loading an original.

2 Press Copy, Scan, or Fax on the front panel to select the option you want to

perform.

Top edge of original

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load originals & paper

3 Press Start Black or Start Color on the front panel to start the job.

Note: Many of the Reduce/Enlarge options, such as Fit to Page or Poster,

will not work correctly if the glass and lid backing are not clean. For more information, see clean the glass on page 93 and clean the lid backing on page 93.

Tip: You can copy or scan oversized originals by completely

removing the lid from your HP PSC. To remove the lid on the HP PSC 2500 Series, lift the lid to the open position, and then pull the tab at the base of the lid upward. Unplug the cord attached to the lid from the jack on the back of the device. Your HP PSC functions normally with the lid removed, and the cord unplugged.

Replace the lid by inserting the tabs on the hinge into the appropriate slot, and then reinsert the cord into the jack on the back of the device.

load paper

This section describes the basic procedure for loading paper into your HP PSC. There are specific considerations for loading certain types of paper, transparency film, postcards, and envelopes.

After you review this procedure, see load other types of paper in the input tray on page 16, load 4 by 6 inch (10 by 15 cm) photo paper on page 15, load

envelopes on page 14, and load postcards or Hagaki cards on page 15.

For best results, adjust the paper setting each time you change paper sizes. For more information, see set the paper size on page 18.

Tip: Help prevent rips, wrinkles, curled or bent edges by storing

all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP PSC if the media is not stored properly.

hp psc 2500 series

load the input tray

1 Remove the output tray, and slide the paper-width and paper-length guides

to their outermost positions.

2 Tap a stack of paper on a flat surface to align the edges, and then check to

make sure all of the paper in the stack is the same size and type.

3 Slide the short edge of the paper forward into the input tray with the print

side down until it stops. If you are using letterhead, insert the top of the page first with the print side down.

load originals and load paper

load originals & paper

reference guide

4 Slide the paper-width and paper-length guides inward until they stop at the

edges of the paper. Make sure that the paper stack lies flat in the input tray and is stacked no higher than the paper-length guide.

5 Replace the output tray.

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load originals & paper

load envelopes

6 Extend the output tray extender to prevent printed paper from falling out of

the output tray.

This section describes the basic procedure for loading envelopes into your HP PSC. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

Note: Consult the help files in your word processing software for specific

details on how to format text for printing on envelopes.

1 Before loading one or more envelopes, remove all paper from the input

tray.

2 Insert one or more envelopes into the input tray with the envelope flaps up

and to the left. Slide the stack of envelopes forward until it stops.

3 Slide the paper-length and paper-width guides inward against the stack of

envelopes until they stop. Do not overload the input tray; make sure the stack of envelopes fits within

the input tray and is no higher than the top of the paper-length guide.

hp psc 2500 series

load 4 by 6 inch (10 by 15 cm) photo paper

The following describes the procedure for loading 4 by 6 inch (10 by 15 cm) photo paper into your HP PSC.

Note: For the best results, use a recommended type of 4 by 6 inch (10 by

15 cm) photo paper. For more information, see recommended papers on page 16. In addition, for best results, set the paper type and paper size before printing. For more information, see set the paper type on page 17 and set the paper size on page 18.

Tip: Help prevent rips, wrinkles, curled or bent edges by storing

all media flat in a resealable bag. Extreme changes in temperature and humidity might result in curled media that does not work well in the HP PSC if the media is not stored properly.

1 Remove the output tray. 2 Remove all paper from the input tray.

Note: If the photo paper you are using has perforated tabs, load the photo

paper so that the tabs are closest to you.

3 Slide the stack of photo paper (short edge forward, glossy side down)

completely forward and to the far right side of the input tray until it stops.

Tip: Refer to the diagram on the input tray of your HP PSC for

further assistance on loading 4 by 6 inch (10 by 15 cm) photo paper.

4 Slide the paper-length and paper-width guides inward against the stack of

photo paper until they stop. Make sure the paper is laying flat. Do not overload the input tray; make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper-length guide.

load originals and load paper

load originals & paper

5 Replace the output tray.

load postcards or Hagaki cards

The following describes the procedure for loading postcards or Hagaki cards into your HP PSC.

1 Remove the output tray. 2 Remove all paper from the input tray, and then slide a stack of cards

forward into the input tray until it stops. Make sure the print side faces down.

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3 Slide the paper-length and paper-width guides inward against the stack of

cards until they stop. Make sure the cards fit within the tray (do not overload it).

4 Replace the output tray.

recommended papers

load originals & paper

If you want the best print quality, HP recommends HP papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not fill in completely. For more information about HP Premium Inkjet papers, see the HP website:

www.hp.com/support

load other types of paper in the input tray

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper sizes. For more information, see set the paper size on page 18.

paper tips

HP papers

• HP Premium Paper: Locate the gray arrow on the nonprinting side

of the paper, and then insert paper with the arrow side facing up.

• HP Premium Inkjet Transparency Film: Insert the film so that the

white transparency strip (with arrows and the HP logo) is on top and is going into the input tray first.

• HP Iron-On Transfer: Flatten the transfer sheet completely before

using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Matte Greeting Cards, HP Glossy Greeting Cards, or

HP Textured Greeting Cards: Insert a small stack of HP greetingcard paper, with the print side down, into the input tray until it stops.

hp psc 2500 series

paper tips

Labels

• Always use letter or A4 label sheets designed for use with

(work only with printing)

• Fan the stack of labels to make sure none of the pages are sticking

• Place a stack of label sheets on top of standard paper in the input

Continuous (banner) paper

Continuous banner paper is also known as computer or z-fold paper.

• Before loading banner paper, remove all other paper from the

(works only with printing)

• If you use non-HP banner paper, use 20-lb. paper and fan the

• Verify that the stack of banner paper contains at least five pages

• Carefully tear off the perforated edge strips from both sides of the

• Put the paper in the input tray so that the unattached edge is at

load originals and load paper

HP inkjet products (such as Avery Inkjet Labels), and make sure that the labels are not over two years old.

together.

tray, print side down. Do not insert labels one sheet at a time.

load originals & paper

input tray, then remove the output tray. Leave the output tray off of the HP PSC while the banner prints to prevent the continuous banner paper from tearing.

Remove the output tray.

Insert the unattached edge of the paper into the input tray.

paper before loading it.

in the stack.

paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

the top of the stack. Insert the first edge into the input tray until it stops, as shown in the illustration above.

set the paper type

The following procedure describes how to set the paper type for Copy and Photo options. Select the Paper Type setting that matches the paper or transparency film you are using.

Note: When printing from your computer, set the paper type properties in

the Print dialog box of the software application.

This section contains the following topics:

• set paper type from the copy menu on page 17

• set paper type from the photo menu on page 18

set paper type from the copy menu

1 Press Copy twice, and then press 5.

This displays the Copy Menu and then selects Paper Type.

2 Press to highlight a paper type setting, and then press OK.

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set paper type from the photo menu

set the paper size

load originals & paper

set the paper size from the copy menu

1 Press Photo twice, and then press 5.

This displays the Photo Menu and selects Paper Type.

2 Press to highlight a paper type setting, and then press OK.

The following procedure describes how to set the paper size for Copy, Photo, and Fax options. Select the Paper Size setting that matches the paper or transparency film you are using.

Note: When printing from your computer, set the paper size properties in

the Print dialog box of the software application.

This section contains the following topics:

• set the paper size from the copy menu on page 18

• set the paper size from the photo menu on page 18

• set the paper size for receiving a fax on page 18

1 Press Copy twice, and then press 4.

This selects the Copy Menu and then Paper Size.

2 Press to highlight a paper size setting, and then press OK.

set the paper size from the photo menu

1 Press Photo twice, and then press 4.

This selects the Photo Menu and then Paper Size.

2 Press to highlight a paper size setting, and then press OK.

set the paper size for receiving a fax

You can select the paper size for received faxes. The paper size selected should match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.

Note: If an incorrect paper size is loaded in the input tray when a fax is

received, the fax will not print. Load letter, A4, or legal paper, and then press OK to print the fax.

1 Press Setup. 2 Press 3, and then press 4.

This selects Basic Fax Setup and then Paper Size.

3 Press to highlight an option, and then press OK.

hp psc 2500 series

avoid jams

load originals and load paper

To help avoid paper jams, follow these guidelines:

• Prevent curled or wrinkled paper by storing all supplies of media flat in a

resealable bag.

• Remove printed papers from the output tray frequently.

• Ensure that media loaded in the input tray lay flat and the edges are not

bent or torn.

• Do not combine different paper types and paper sizes in the input tray;

load the same paper type and paper size in the input tray.

• Adjust paper guides in the input tray to fit snugly against all media. Make

sure the paper guides do not bend the media in the input tray.

• Do not force media too far forward in the input tray.

• Use paper types that are recommended for your HP PSC.

load originals & paper

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load originals & paper

hp psc 2500 series

use a photo memory card

The HP PSC can access the memory cards used in almost any digital camera so you can print, store, manage, and share your digital photos in some very exciting ways.

This section contains the following topics:

• what is a memory card? on page 21

• insert a memory card and save the files to your computer on page 22

• print photos from a proof sheet on page 23

• set photo print options on page 27

• print photos directly from a memory card on page 29

• view photos in a slide show on page 32

• share digital photos through hp instant share on page 33

• use the hp photo & imaging gallery on page 34

what is a memory card?

If your digital camera uses a memory card to store photos, you can insert the memory card in your HP PSC to print or save your photos.

You can print a proof sheet, which might be several pages long and shows thumbnail views of photos stored on the memory card, and print photos from the memory card, even if your HP PSC is not connected to a computer.

Your HP PSC can read CompactFlash (I, II), Memory Sticks, MultiMediaCard (MMC), Secure Digital, SmartMedia, and xD memory cards.

Note: You can scan a document and send the scanned image to an inserted

memory card. See send the scan to a memory card loaded in your hp psc on page 56 for details.

Your HP PSC features four slots for memory cards, shown in the illustration below with the memory cards that correspond to each slot.

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The slots are configured as follows:

• Top left slot: CompactFlash (I, II)

• Top right slot: Secure Digital, MultiMediaCard (MMC)

• Bottom left slot: SmartMedia, xD (fits in top right of the slot)

• Bottom right slot: Memory Stick, Magic Gate Memory Stick, Memory Stick

Duo (with user-supplied adapter), Memory Stick Pro

Warning! By default, Windows XP will format a memory card of 8 MB or

less and 64 MB or more with the FAT32 format. Digital cameras and other devices use the FAT (FAT16 or FAT12) format and cannot operate with a FAT32 formatted card. Either format your card in your camera or select FAT format to format your card in a Windows XP PC.

insert a memory card and save the files to your computer

Caution! Your HP PSC lets computers on your network access the

contents of memory cards. The contents of the cards appear as a separate drive on your desktop so you can conveniently view, edit, print, and e-mail your photos from either the HP PSC or your desktop. When used on a wireless network that does not have WEP enabled, anyone within wireless range who knows your network name and the HP PSC network ID can access the contents of your memory card while it is inserted into the HP PSC. You can increase the privacy of data on your memory cards by establishing a WEP key on your wireless network, and removing the memory card from your HP PSC when not in use.

After you take photos with your digital camera, you can print them immediately or save them directly to your computer.

Note: You can only use one memory card in your HP PSC at a time.

1 Insert the memory card into the appropriate slot on your HP PSC.

When the memory card is inserted correctly, the Photo button on the front panel begins to blink.

hp psc 2500 series

use a photo memory card

If you insert a memory card backwards, the LED next to the card slots blinks amber and the color graphics display might display an error message such as “Card is in backwards” or “Card is not fully inserted”.

2 Reading photos... appears on the color graphics display. The LED next to

the card slots blinks green when the card is being accessed.

Warning! Never attempt to remove a memory card while it is being

accessed. Doing so can damage files on the card. You can safely remove a card only when the LED next to the slots remains on or is not blinking.

3 If there are photo files on the card that have never been transferred before,

a pop-up on your computer asks you whether you want to save the photo files to your computer.

4 Click the option to save.

This saves all the new photos from the memory card to your computer by using the HP PSC software.

Note: You can also use the front panel to transfer memory card files to an

attached computer. Press Photo, and then 8 to choose Transfer to computer. Follow the prompts on the computer. In addition, the memory card appears as a drive on your computer. You can go to your computer and simply move the photo files from the memory card “drive” to the desktop.

On the HP PSC 2500 series you can also use this method to save files to other computers on the network.

For Windows: by default, files are saved in month and year folders

depending on when the photos were taken. The folders are created under the C:\Documents and Settings\username\My Documents\My Pictures folder in Windows XP and Windows 2000.

For Macintosh: by default, files are saved to the computer at Hard Drive:Documents:HP All-in-One Data:Photos folder (OS 9) or Hard Drive:Users:User Name:Pictures:HP Photos folder (OS X).

If there are no new files, when the HP PSC finishes reading the card, the Photo button stops blinking and stays on. The LED next to the card slots remains on. The first photo on the card appears on the color graphics display.

To navigate through the photos on the card, press or to move backward or forward through the photos, one photo at a time. Press and hold or to move rapidly backward or forward through the photos.

memory card

Is your hard disk full? If your computer is equipped with an internal or external CD writer, you can organize large collections of digital photos on CDs by using the Memories Disc feature available through the HP Photo and Imaging Director. Just start the HP Director and click HP Gallery. Click the Make CD tab to begin collecting, organizing, and cataloging your images on CDs.

print photos from a proof sheet

A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card without the need for a computer. A proof sheet, which might be several pages long, shows thumbnail views of photos stored on

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the memory card. The file name, index number, and date appear under each thumbnail. Proof sheets are also a quick way to create a printed catalog of your digital photos.

This section contains the following topics:

• print a proof sheet on page 24

• complete the proof sheet on page 25

• print photos by scanning a proof sheet on page 26

• create a video action print by scanning a proof sheet on page 26 Tip: You can optimize the quality of the photos you print with your

HP PSC by purchasing a photo print cartridge. Remove the black print cartridge and insert the photo print cartridge in its place. With the tri-color print cartridge and photo print cartridge installed, you have a six-ink system, which provides enhanced quality photos. When you want to print regular text documents, swap the black print cartridge back in.

For more information, see order supplies on page 91.

Do you want to do more than just print your photos? You can enhance and edit digital photos before printing them by using the HP Image Editor available through the HP Director. Just start the HP Director and click HP Gallery. Select the photo you want to edit, and click Image Editor in the top pane. Add text or special effects to the photo, improve a poor quality photo, or get rid of red eye. Macintosh users can simply double-click an image in the HP Gallery to open it for editing in an Image Window.

memory card

print a proof sheet

1 Insert the memory card into the appropriate slot on your HP PSC. 2 Press Proof Sheet, and then press 1.

This displays the Proof Sheet Menu and then selects Print Proof Sheet.

Note: Depending on how many photos are on the memory card, the time it

takes to print a proof sheet can vary greatly.

3 If there are more than 20 photos on the card, the Select Photos Menu

appears. Press the number next to the command you want to select:

–1. All –2. Last 20 – 3. Custom Range

Note: Use the proof sheet index number to select which photos to print for

a custom range. This number might be different from the number associated with the photo on your digital camera. If you add photos to, or delete photos from, your memory card, you need to reprint the proof sheet to see the new index numbers.

4 If you choose Custom Range, enter the photo index numbers for the first

and last photos you want to print as prompted.

Note: You can erase index numbers by pressing to backspace.

hp psc 2500 series

complete the proof sheet

After you have printed a proof sheet, as described in print a proof sheet on page 24, you can select photos to be printed.

use a photo memory card

memory card

1 Select the photos to print by using a dark pen or pencil to fill in the circles

located underneath the thumbnail images on the proof sheet.

2 Select one layout style by filling in a circle in step 2 of the proof sheet.

Note: If you need more control over print settings than the proof sheet

provides, you can print photos directly from the front panel. See print photos

directly from a memory card on page 29.

3 Place the top of the proof sheet face down on the scanner glass in the front-

right corner with the sides of the sheet touching the right and front edges, then close the lid.

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chapter 3

print photos by scanning a proof sheet

Tip: Make sure the glass of the HP PSC is completely clean or the

proof sheet might not scan properly. See clean the glass on page 93 for instructions.

1 Load the appropriate paper, such as photo paper, in the input tray. Make

sure the same memory card you used to print a proof sheet is still in the slot when you scan that proof sheet.

2 Press Proof Sheet, and then press 2.

This displays the Proof Sheet Menu and then selects Scan Proof Sheet. The HP PSC scans the proof sheet and prints the selected photos.

create a video action print by scanning a proof sheet

Your HP PSC detects any movie file saved on an inserted memory card, and gives you the option to print a Video Action Print of nine frames taken from the movie file. One of the nine frames shows up on a proof sheet with a special icon to indicate that it represents a series of frames taken from a single movie file.

1 Make sure the memory card is inserted into the appropriate slot on your

HP PSC.

2 On the proof sheet with a Video Action Print image, fill in the circle under

its thumbnail.

3 Press Proof Sheet, and then press 2.

This displays the Proof Sheet Menu and then selects Scan Proof Sheet. The HP PSC scans the proof sheet and prints the complete set of nine

frames on one page.

You can also use the HP Photo & Imaging Gallery to create and print a Video Action Print with options such as frames, editable titles, and greater control over image quality.

hp psc 2500 series

set photo print options

You can control many aspects of how your HP PSC prints photos directly from the front panel, including paper type and size, layout, and more.

This section contains the following topics:

• change photo menu print options on page 28

• set new print photo defaults on page 29

You access and set photo print options through the Photo Menu available through the front panel.

1 Make sure the memory card is inserted into the appropriate slot on your

HP PSC.

2 Press Photo. The Photo Menu appears.

Photo Menu

1. Number of Copies

2. Borderless

3. Image Size

4. Paper Size

5. Paper Type

6. Layout Style

7. Borders and Frames

8. Transfer to computer

9. HP Instant Share

0. Set New Defaults

use a photo memory card

memory card

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3 Press the number next to the option you want to change.

The Photo Menu gives you access to a variety of settings that affect the way digital photos print, including number of copies, paper types, and so on, as shown in the following illustration. The default measurements and sizes vary according to country/region.

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Number of Copies

Copies: 1 > Press OK when done.

Paper Size

1. Letter

2. 4 x 6

3. A4

Borders & Frames

1. None

2. Rectangle (thin frame)

3. Rectangle (thick frame)

4. Oval (no frame)

5. Oval (thin frame)

6. Oval (thick frame)

Borderless

1. Off

2. On

Paper Type

1. Automatic

2. Plain Paper

3. Premium Photo

4. Photo Paper

5. Everyday Photo

6. PhotQual Inkjet

7. Premium Inkjet

8. Brochure Glossy

9. Brochure Matte

0. Iron-On

Image Size

1. 4 x 6 inch

2. 5 x 7 inch

3. 8 x 10 inch

4. 2½ x 3¼ inch

5. 3 x 4 inch

Layout Style

1. Paper Saver

2. Album (Portrait Page)

3. Album (Landscape Page)

Set New Defaults

1. No

2. Yes

memory card

change photo menu print options

You change each of the Photo Menu print options in the same general way.

1 Press Photo, and then press the number next to the option you want to

change. You can scroll through the Photo Menu by pressing on the front panel to see all the options.

The currently selected command is highlighted, and its default setting (if any) appears at the bottom of the menu.

2 Make the change to the setting, and then press OK.

Note: Press Photo again to exit the Photo Menu and return to the photo

display.

borderless print

This setting turns borderless printing on or off. Borderless printing lets you create professional quality photo prints. When the Borderless option is on, the Image Size, Layout Style, and Borders and Frames options become grayed out on the Photo Menu. Any choices on other menus that are unsupported for borderless printing are also grayed out. You still need to select a paper size and paper type, and load the appropriate paper in the input tray.

hp psc 2500 series

use a photo memory card

select image size

This setting lets you select the size of the photo image to be printed.

select paper size

This setting lets you select the paper size for the current print job.

select paper type

This setting lets you select the best paper type for the current print job. The default Automatic value lets the HP PSC detect and set the paper type using a sensor. The paper types shown in this setting vary depending on the paper size currently selected.

select layout style

The Paper Saver layout style fits as many photos on the paper as possible, rotating and cropping photos if necessary.

The Album layout styles keep the orientation of the original photos. Album (Portrait Page) and Album (Landscape Page) refer to the orientation of the page, not the photos themselves. Some cropping might occur.

select borders and frames

This option places the chosen border as a frame around all photos in the current print job.

set new print photo defaults

You can change the print photo defaults from the front panel.

1 Press Photo.

The Photo Menu appears.

2 Make changes to any option as needed.

You automatically return to the Photo Menu when you confirm a new setting for any option.

3 Press 0 when at the Photo Menu, and then press OK when prompted to set

new defaults. All the current settings become the new device defaults.

print photos directly from a memory card

You can insert a memory card in your HP PSC and use the front panel to print photos directly from the memory card.

This section contains the following topics:

• print individual photos on page 30

• create borderless prints on page 30

• deselect photos on page 31

• use quick print to print the current photo on page 31

•print a DPOF file on page 31

memory card

reference guide

memory card

chapter 3

print individual photos

Note: When printing photos, you should select options for the correct paper

type and photo enhancement. See set photo print options on page 27 for details. You might also want to use the photo print cartridge for superior print quality. See work with print cartridges on page 94 for more information.

You can do more than simply print your digital photos if you use the HP Photo & Imaging Gallery feature of the HP Director. This software lets you use digital photos for iron-on transfers, posters, banners, stickers, and other creative projects.

You can print photos directly from the front panel without using a proof sheet.

1 Insert the memory card into the appropriate slot on your HP PSC.

The Photo button lights up.

2 Display a photo on the color graphics display and press OK to select it for

printing. A selected photo bears a checkmark. Use or to move backward or forward through the photos, one photo at a time. Press and hold or

Note: You can also select photos by entering the index numbers of the

photos you want to print. Use the pound key (#) to specify a range: 21-30. Press OK when you are finished entering the photo index numbers. If you don’t know the photo index number, print a photo proof sheet before selecting individual photos to print.

3 Press Photo to display the Photo Menu, and then modify memory card print

options, such as paper type, page size, and so on. Any changes you make to the default settings revert after the print job is completed.

4 Press Start Black or Start Color to print the selected photos.

Tip: You can press the Rotate button on the front panel to rotate

the current photo for this print job. The photo returns to its normal orientation after you print it.

to move rapidly through the photos.

create borderless prints

An exceptional feature of your HP PSC is its ability to turn the digital photos on a memory card into professional, borderless prints.

1 Insert the memory card into the appropriate slot on your HP PSC.

2 Display a photo on the color graphics display and press OK to select it for

3 Press Photo, and then press 2.

The Photo button lights up.

printing. A selected photo bears a checkmark. Use or to move backward or forward through the photos, one photo at a time. Press and hold or to move rapidly through the photos.

Note: You can also select photos by entering the index numbers of the

photos you want to print. Use the pound key (#) to specify a range: 21-30. Press OK when you finish entering the photo index numbers.

This displays the Photo Menu and then selects Borderless.

hp psc 2500 series

4 Press 2 to turn Borderless on.

When the Borderless option is active, the Image Size, Layout Style, and Borders and Frames options become grayed out on the Photo Menu. Any choices on other menus that are unsupported for borderless printing are also grayed out.

5 Select a paper type and paper size from the Paper Type and Paper Size

menus. Only choices appropriate to borderless printing are available.

6 Make sure you have photo paper of the appropriate size loaded in the

input tray. A prompt on the HP PSC reminds you to do this.

7 Press Start Black or Start Color to print the selected photos as borderless

prints.

deselect photos

You can deselect photos from the front panel.

! Do one of the following:

– Press OK to deselect the photo shown in the display. – Press Cancel twice to deselect all photos.

use quick print to print the current photo

The Quick Print feature lets you easily print the photo currently being viewed on the color graphics display:

1 Insert the memory card into the appropriate slot on your HP PSC. 2 Navigate to a photo you want to print. 3 Press Start Black or Start Color to print the photo using the current settings.

use a photo memory card

memory card

print a DPOF file

reference guide

The Digital Print Order Format (DPOF) is an industry-standard file that can be created by some digital cameras. Camera-selected photos are photos you marked for printing with your digital camera. When you select photos with your camera, the camera creates a Digital Print Order Format (DPOF) file that identifies which photos have been tagged for printing. Your HP PSC can read the DPOF file from the memory card so you do not have to reselect the photos to print.

Note: Not all digital cameras allow you to tag your photos for printing. See

your digital camera documentation to see if it supports Digital Print Order Format (DPOF). Your HP PSC supports DPOF file format 1.1.

When you print camera-selected photos, the HP PSC print settings do not apply; the settings in the DPOF file for photo layout and number of copies override those of your HP PSC.

The DPOF file is stored by the digital camera on a memory card and specifies the following information:

• Which photos to print

• The quantity of each photo to be printed

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to print camera-selected photos 1 Insert the memory card into the appropriate slot on your HP PSC. If there

are DPOF-tagged photos on the card, the Print DPOF Photos prompt appears on the color graphics display.

2 Do one of the following:

– Press 1 to print all DPOF-tagged photos on the memory card. – Press 2 to bypass DPOF printing.

view photos in a slide show

The Slide Show button of the front panel lets you view all the photos on a memory card as a slide show.

1 Make sure that the memory card is inserted into the appropriate slot on

your HP PSC. The Photo button lights up.

2 Press Slide Show to begin the slide show.

Tip: If you want to print the photo currently being viewed in a slide

show, press Start Black or Start Color while it is being displayed.

3 Press Cancel to end the slide show.

Do your slide shows lack excitement? If your computer is equipped with an internal or external CD writer, you can create multimedia presentations of your photo collections by using the Memories Disc feature available through the HP Director. Just start the HP Director and open the HP Photo & Imaging Gallery. Click the Make CD tab to begin creating a movie-like presentation of selected

memory card

photos. You can add music, titles, and much more. On a Macintosh see the onscreen hp photo and imaging help that came with your software for information on the Memories Disc.

change the speed of the slide show

You can change the speed of the slide show by changing the interval between slides:

1 Press Setup twice. 2 Press 7, and then press 3.

This displays the Preferences Menu and then selects Prompt Delay Time.

3 Choose from the following options by pressing the number next to the

appropriate speed:

– 1. Normal (the default of 5 seconds) –2. Fast (3 seconds) –3. Slow (10 seconds)

hp psc 2500 series

share digital photos through hp instant share

HP Instant Share lets you share photos with friends and family members:

• Through e-mail

• In online albums

• As quality prints

This section contains the following topics:

• share photos through e-mail on page 33

• share photos through the Share Menu on page 34 Note: Before you can share photos by using HP Instant Share, you must

register your HP PSC 2500 with the HP Instant Share website, make some HP Instant Share settings, and configure your HP PSC for network use. Normally, HP Instant Share setup is done during the installation process. If you are unable to do this, you can still use a software-based form of HP Instant Share provided that you have your HP PSC 2500 connected to a computer with Internet access and with the HP Photo & Imaging Gallery (HP Gallery) software installed. See the hp instant share network setup and use on page 197 and hp instant share direct connect setup and use on page 191 for additional information.

use a photo memory card

memory card

share photos through e-mail

The E-mail button on your HP PSC 2500 lets you easily share the selected photo(s) with anyone who has an e-mail account.

1 Select one or more photos. 2 Press E-mail.

The E-mail List appears on the color graphics display of your HP PSC

2500. Enter the number of the appropriate e-mail address. Your HP PSC sends the photo(s) to the HP Instant SHare website and sends an e-mail message to the recipient with links to the photos.

Note: If the HP PSC 2500 is not connected to a network, the E-mail button

works differently. Your HP PSC transfers the currently displayed photo to the HP Gallery, and places it in the HP Instant Share tab tray as an attachment to an e-mail message you can then address and send from your computer.

reference guide

memory card

chapter 3

For Macintosh: If there is no network connection, the HP PSC transfers the

selected photo to your Macintosh. You can then send it as an e-mail attachment by following the prompts on your Macintosh. For more information, see the onscreen hp photo and imaging help that came with your software.

share photos through the Share Menu

You can share photos with family and friends by making them available in online albums at special websites or by e-mail through the Share Menu of HP Instant Share.

1 Make sure that the memory card is inserted into the appropriate slot on

your HP PSC.

2 Select one or more photos. 3 Press Photo, and then press 9.

This displays the Photo Menu and then selects HP Instant Share. The Share Menu appears. Any HP Instant Share e-mail names or online photo websites you set up as destinations when you configured your HP PSC 2500 appear in the menu.

4 Press the number next to the appropriate HP Instant Share destination.

The HP PSC sends the selected photo(s) to that destination.

For Windows: If the HP PSC 2500 is not connected to a network, the HP

Instant Share item on the Photo Menu works differently. Your HP PSC transfers the currently displayed photo to your computer. Go to your computer and follow the prompts there.

For Macintosh: You can share images using the E-mail button in the HP

Gallery, but the HP Instant Share website feature is not available if there is no network connection. For more information on sharing photos using email on a Macintosh, see the onscreen hp photo and imaging help that came with your software.

use the hp photo & imaging gallery

You can use the HP Gallery for viewing and editing image files. You can print images, send images by e-mail or fax to family and friends, upload images to a website, or use images in fun and creative printing projects with the HP Gallery. HP software lets you do all this and much more. Explore the software to take full advantage of the features of your HP PSC.

For Windows: If you want to open the HP Gallery at a later time, open the HP

Director and click the HP Gallery icon.

For Macintosh: If you want to open the HP Gallery at a later time, open the HP

Director and click HP Gallery (OS 9) or click HP Director in the Dock and select HP Gallery from the Manage and Share section of the HP Director menu (OS X).

hp psc 2500 series

use the copy features

The HP PSC enables you to produce high-quality color and black-and-white copies on a variety of paper types, including iron-on transfers. You can enlarge or reduce the size of an original to fit a specific paper size, adjust the copy’s darkness and color intensity, and use special features to create a poster, make many sizes of photos, and create transparencies.

This section contains the following topics:

•overview on page 35

• copy a two-page black-and-white document on page 37

• make a 4 by 6 inch (10 by 15 cm) borderless copy of a photo on page 38

• make multiple copies of the same original on page 40

• copy a 4 by 6 inch (10 by 15 cm) photo onto a full-size page on page 41

• copy a photo several times on one page on page 43

• resize an original to fit onto letter paper on page 44

• copy a washed-out original on page 46

• copy a document that has been faxed several times on page 46

• enhance light areas of your copy on page 47

• make a poster on page 48

• prepare a color t-shirt transfer on page 49

•stop copying on page 50

overview

You can make copies by using the front panel of your HP PSC or by using the HP Photo & Imaging Director (HP Director) software on your computer. Many copy features are available through either method. However, you might find that the software offers easier access to special copy features.

This section explains how to perform common copy tasks from the HP PSC front panel only. For information on performing copy tasks from the HP Director, see the onscreen hp photo & imaging help that came with your software.

This section contains the following topics:

• increase copy speed or quality on page 36

• change default copy settings on page 36

copy

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increase copy speed or quality

The HP PSC provides three options that affect copy speed and quality.

• Normal delivers high-quality output and is the recommended setting for

most of your copying. Normal copies faster than Best.

• Best produces the highest quality for all paper and eliminates the banding

(striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.

• Fast copies faster than the Normal setting. The text is of comparable quality

to the Normal setting, but the graphics might be of lower quality. Using Fast cuts down on the frequency of replacing your print cartridges, because it uses less ink.

1 Load your original face down on the right front corner of the glass. 2 Press Copy twice, and then press 3.

This displays the Copy Menu and then selects Copy Quality.

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

Copy Menu

Copy Quality

1. Normal

2. Best

3. Fast

3 Press to highlight a quality setting, and then press OK. 4 Press Start Black or Start Color.

change default copy settings

copy

When you change copy settings from the front panel or the HP Director, they apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the settings as defaults.

1 Make any needed changes to the settings in the Copy Menu. 2 Press 9 to select Set New Defaults from the Copy Menu.

hp psc 2500 series

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

3 Press OK to accept the settings as the new default settings.

The settings you specify here are only saved on the HP PSC itself. They do not adjust the settings in the software. If you use the HP Director software to control the settings on copies you make, you should set your most frequently used settings as the defaults in the HP Copy dialog box. To learn how, see the onscreen

hp photo & imaging help that came with your software.

copy a two-page black-and-white document

use the copy features

You can use the HP PSC to copy a single- or multiple-page document in color or black and white. In this example, the HP PSC is used to copy a two-page blackand-white original.

1 Load the first page of your original face down on the right front corner of

the glass.

2 Press Copy, if not already lit. 3 Press Start Black. 4 Remove the first page from the glass and load the second page. 5 Press Start Black.

copy

reference guide

chapter 4

make a 4 by 6 inch (10 by 15 cm) borderless copy of a photo

For the best quality when copying a photo, make sure you select options for the correct paper type and photo enhancement. You might also want to use the photo print cartridge for superior print quality. With the tri-color and photo print cartridges installed, you have a six-ink system. See use a photo print cartridge on page 99 for more information.

1 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

2 Load 4 by 6 inch (10 by 15 cm) photo paper in the input tray. 3 Press Copy twice, and then press 1.

This displays the Copy Menu and then selects Borderless.

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

1. Off

2. On

Borderless

4 Press to highlight On, and then press OK.

The Reduce/Enlarge menu becomes disabled so that you cannot access it.

5 Press 4 to select Paper Size from the Copy Menu.

Copy Menu

copy

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

*The paper sizes available vary by country/region.

1. Letter

2. 4 x 6

3. A4

Paper Size*

hp psc 2500 series

use the copy features

6 Press to highlight 4 x 6, and then press OK. 7 Press 5 to select Paper Type from the Copy Menu.

Copy Menu

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

( 1. Automatic ) ( 2. Plain Paper )

3. Premium Inkjet

4. Premium Photo

5. Photo Paper

6. PhotoQual Inkjet

7. E v er yd a y P hot o

8. Transparency

Paper Type

9. Iron- On

0. Brochure Glossy *. Brochure Matte

Note: Automatic and Plain Paper are disabled in the Paper Type menu

when Borderless is turned on.

8 Press to highlight the type of paper you loaded, and then press OK.

Caution! When making borderless copies, you must have photo

paper (or other specialty paper) loaded. If you have plain paper loaded, ink will bleed off the paper, staining your device.

9 Press 7 to select Enhancements from the Copy Menu.

reference guide

Copy Menu

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

copy

Enhancements

1. Text

2. Photo

3. Mixed

4. None

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10 Press to highlight the Photo enhancement setting, and then press OK. 11 Press Start Color.

The HP PSC makes a 4 by 6 inch (10 by 15 cm) borderless copy of your original photo, as shown below.

You might find it easier to copy a photo by using the HP Director software that you installed with your HP PSC. Using the HP Director, you can easily make letter or 4 by 6 inch (10 by 15 cm) borderless copies of your photo, enlarge or shrink the photo to fill the size of the paper you have loaded, and turn on Photo enhancements to ensure you get the highest quality photos. For information on using these features in the HP Director, see the onscreen hp photo & imaging

help that came with your software.

make multiple copies of the same original

1 Load your original face down on the right front corner of the glass. 2 Press Copy.

The Number of Copies screen appears.

3 Press or use the keypad to enter the number of copies, up to the

maximum, and then press OK. (The maximum number of copies varies by model.)

Tip: If you hold down either of the arrow buttons, the number of

copies changes by increments of 5 to make it easier to set a large number of copies.

4 Press Start Black or Start Color.

In this example, the HP PSC makes six copies of the original 4 by 6 inch (10 by 15 cm) photo.

copy

hp psc 2500 series

use the copy features

copy a 4 by 6 inch (10 by 15 cm) photo onto a full-size page

In addition to making actual size copies of an original, the Borderless feature can automatically enlarge or reduce your original to fill the paper loaded in the input tray. In this example, Borderless is used to enlarge a 4 by 6 inch (10 by 15 cm) photo to create a full-size borderless copy.

Note: In order to achieve a borderless print without changing the

proportions of the original, the HP PSC might crop some of the image around the margins. In most cases, this cropping will not be noticeable.

1 Make sure that the glass and lid backing are clean. 2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

Tip: When copying a photo, you might want to use the photo print

cartridge for superior print quality. With the tri-color and photo print cartridges installed, you have a six-ink system. See use a

photo print cartridge on page 99 for more information.

3 Load letter or A4 photo paper in the input tray. 4 Press Copy twice, and then press 1.

This displays the Copy Menu and then selects Borderless.

reference guide

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

1. Off

2. On

5 Press to highlight On, and then press OK.

The Reduce/Enlarge menu becomes disabled so that you cannot access it.

6 Press 4 to select Paper Size from the Copy Menu.

Borderless

copy

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Copy Menu

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

1. Letter

Paper Size*

2. 4 x 6

3. A4

*The paper sizes available vary by country/region.

7 Press to highlight Letter or A4, as appropriate, and then press OK. 8 Press 5 to select Paper Type from the Copy Menu.

Copy Menu

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

( 1. Automatic ) ( 2. Plain Paper )

3. Premium Inkjet

4. Premium Photo

5. Photo Paper

6. PhotoQual Inkjet

7. E v er yd a y P hot o

8. Transparency

Paper Type

9. Iron- On

0. Brochure Glossy *. Brochure Matte

copy

Note: Automatic and Plain Paper are disabled in the Paper Type menu

when Borderless is turned on.

9 Press to highlight the type of paper you loaded, and then press OK.

Caution! When making borderless copies, you must have photo

paper (or other specialty paper) loaded. If you have plain paper loaded, ink will bleed off the paper, staining your device.

10 Press 7 to select Enhancements from the Copy Menu.

hp psc 2500 series

Copy Menu

1. Borderless ( 2. Reduce/Enlarge )

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

11 Press to highlight the Photo enhancement setting, and then press OK. 12 Press Start Color.

copy a photo several times on one page

You can print multiple copies of an original on one page by selecting an image size from the Reduce/Enlarge option in the Copy Menu.

After you select one of the available sizes, you might be prompted whether you want to print multiple copies of the photo to fill the paper you have loaded in the input tray. If you select a photo size that is too large to accommodate printing more than one copy on the page, the Fill Page? prompt does not appear.

use the copy features

Enhancements

1. Text

2. Photo

3. Mixed

4. None

reference guide

1 Load your original photo face down on the right front corner of the glass.

copy

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

2 Press Copy twice to display the Copy Menu. 3 Press 2, and then press 4.

This selects Reduce/Enlarge and then selects Image Sizes.

chapter 4

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

*The image sizes available vary by country/region.

4 Press to highlight the size in which you want to copy the photo, and then

press OK. Depending on the image size you select, the Fill Page? prompt might

appear to determine whether you want to print multiple copies of the photo to fill the paper in the input tray, or just one copy.

Some larger sizes do not prompt you for a number of images. In this case, only one image is copied to the page.

5 If the Fill Page? prompt appears, select Yes or No, and then press OK. 6 Press Start Black or Start Color.

Reduce/Enlarge

1. Actual Size

2. Fit to Page

3. Custom 100%

4. Image Sizes*

5. Poster

This feature and more are available through the HP Director software if you scan your photo into the computer. Through the HP Director, you can print multiple photos of different sizes. The HP PSC will fit as many photos as it can on the paper you have loaded in the input tray. For information on scanning your photos into the computer to use the HP Director Photo Print functions, see the onscreen

hp photo & imaging help that came with your software.

resize an original to fit onto letter paper

copy

If the image or text on your original fills the entire sheet with no margins, use the Fit to Page feature to reduce your original and prevent unwanted cropping of the text or images at the edges of the sheet.

Tip: You can also use Fit to Page to enlarge a small photo to fit

within the printable area of a full-size page. In order to do this without changing the proportions of the original or cropping the edges, the HP PSC might leave an uneven amount of white space around the edges of the paper.

hp psc 2500 series

use the copy features

1 Load your original face down on the right front corner of the glass. 2 Press Copy twice, and then press 4.

This displays the Copy Menu and then selects Paper Size.

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

Paper Size*

1. Letter

2. 4 x 6

3. A4

reference guide

*The paper sizes available vary by country/region.

3 Press to highlight Letter, and then press OK. 4 Press 2 to select Reduce/Enlarge from the Copy Menu.

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

Reduce/Enlarge

1. Actual Size

2. Fit to Page

3. Custom 100%

4. Image Sizes

5. Poster

5 Press to highlight Fit to Page, and then press OK. 6 Press Start Black or Start Color.

copy

chapter 4

copy a washed-out original

Use Lighter/Darker to adjust the lightness and darkness of the copies you make. You can also adjust the color intensity to make colors on your copy more vivid or more subtle.

1 Load your original face down on the right front corner of the glass. 2 Press Copy twice, and then press 6.

This displays the Copy Menu and then selects Lighter/Darker. The range of Lighter/Darker values appears as a scale on the color graphics display.

3 Press to darken the copy, and then press OK.

Note: You can also press to lighten the copy.

4 Press 8 to select Color Intensity from the Copy Menu.

The range of color intensity values appears as a scale on the color graphics display.

5 Press to make the image more vivid, and then press OK.

Note: You can also press to make the image more pale.

6 Press Start Color.

copy a document that has been faxed several times

The Enhancements feature automatically adjusts the quality of text documents by sharpening edges of black text or photographs by enhancing light colors that might otherwise appear white.

Text enhancement is the default option. Use Text enhancements to sharpen edges of black text.

1 Load your original face down on the right front corner of the glass. 2 Press Copy twice, and then press 7.

This displays the Copy Menu and then selects Enhancements.

Copy Menu

1. Borderless

2. Reduce/Enlarge

copy

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

Enhancements

1. Text

2. Photo

3. Mixed

4. None

hp psc 2500 series

3 Press to highlight the Text enhancement setting, and then press OK. 4 Press Start Black or Start Color.

Tip: If any of the following occur, turn off Text enhancement by

selecting Photo or None:

– Stray dots of color surround some text on your copies – Large, black typefaces look splotchy (not smooth) – Thin, colored objects or lines contain black sections – Horizontal grainy or white bands appear in light- to medium-gray areas

enhance light areas of your copy

Use Photo enhancements to enhance light colors that might otherwise appear white. You can also copy with Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements:

• Stray dots of color surround some text on your copies

• Large, black typefaces look splotchy (not smooth)

• Thin, colored objects or lines contain black sections

• Horizontal grainy or white bands appear in light- to medium-gray areas

1 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

2 Press Copy twice, and then press 7.

This displays the Copy Menu and then selects Enhancements.

use the copy features

reference guide

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

Enhancements

1. Text

2. Photo

3. Mixed

4. None

copy

chapter 4

3 Press to highlight the Photo enhancement setting, and then press OK. 4 Press Start Color.

It is easy to set Enhancement settings for photos and other documents you copy using the HP Director software that you installed with your HP PSC. With one click of your mouse button, you can set a photo to copy with Photo enhancements, a text document to copy with Text enhancements, or a document that contains both images and text to copy with both Photo and Text enhancements turned on. For more information, see the onscreen hp photo &

imaging help that came with your software.

make a poster

When you use the Poster feature, the HP PSC divides your original into sections and then enlarges the sections onto letter or A4 paper so you can assemble them into a poster.

1 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the photo is along the front edge of the glass.

copy

2 Press Copy twice to display the Copy Menu. 3 Press 2, and then press 5.

This selects Reduce/Enlarge and then selects Poster.

hp psc 2500 series

use the copy features

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

4 Press to highlight a page width for the poster, and then press OK.

The default poster size is one page wide.

5 Press Start Black or Start Color.

After you select the poster width, the HP PSC adjusts the length automatically to maintain the proportions of the original.

Tip: If the original cannot be enlarged to the selected poster size

because it exceeds the maximum zoom percentage, an error message appears that tells you the number of pages wide that are possible. Select a smaller poster size and make the copy again.

Reduce/Enlarge

1. Actual Size

2. Fit to Page

3. Custom 100%

4. Image Sizes

5. Poster

The HP Director software on your computer enables you to be even more creative with your photos. You only need to scan your photo into the computer to use the HP Director Quick Projects tool to create posters, banners, and iron-on t-shirt transfers from your photo. To learn more, see the onscreen hp photo & imaging

help that came with your software.

prepare a color t-shirt transfer

You can copy an image or text onto a T-shirt transfer, then iron it onto a T-shirt.

Tip: We recommend that you practice applying a T-shirt transfer

on an old garment first.

1 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the photo is along the front edge of the glass.

2 Load the T-shirt transfer paper in the input tray. 3 Press Copy twice, and then press 5.

This displays the Copy Menu and then selects Paper Type.

copy

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chapter 4

Copy Menu

1. Borderless

2. Reduce/Enlarge

3. Copy Quality

4. Paper Size

5. Paper Type

6. Lighter/Darker

7. Enhancements

8. Color Intensity

9. Set New Defaults

4 Press to highlight Iron-On, and then press OK. 5 Press Start Black or Start Color.

When you select Iron-On as the paper type, the HP PSC automatically copies a mirror image of your original (as shown below) so that it will appear properly when you iron it onto the T-shirt.

1. Automatic

2. Plain Paper

3. Premium Inkjet

4. Premium Photo

5. Photo Paper

6. PhotoQual Inkjet

7. E v er yd a y P hot o

8. Transparency

9. Iron- On

0. Brochure Glossy *. Brochure Matte

Paper Type

stop copying

copy

! To stop copying, press Cancel on the front panel.

hp psc 2500 series

use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan just about anything: photos, magazine articles, text documents, and even 3D objects, as long as you are careful not to scratch the glass.

Because the scanned image or text is in an electronic format, you can bring it into your word processor or graphics application and modify it to suit your needs. You can do the following:

• Scan text from an article into your word processor and quote it in a report,

saving you a lot of retyping.

• Scan a logo and use it in your publishing software, allowing you to print

business cards and brochures for yourself.

• Scan photos of your kids and e-mail them to relatives, create a

photographic inventory of your house or office, or create an electronic scrapbook.

To use the scan features, your HP PSC and computer must be connected and turned on. The HP PSC software must also be installed and running on your computer prior to scanning. To verify that the HP PSC software is running on a Windows PC, look for the hp psc 2500 series icon in the system tray at the lower right side of the screen, next to the time. On a Macintosh, the HP PSC software is always running.

You can start a scan from your computer or from your HP PSC. This section explains how to scan from the front panel of the HP PSC only.

For information about how to scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the onscreen hp photo & imaging help that came with your software.

This section contains the following topics:

•scan an original on page 51

• stop scanning on page 56

scan an original

This section contains the following topics:

• send the scan to a computer connected directly to the hp psc on page 52

• send the scan to a computer connected to the hp psc over a network on

page 53

• send the scan to a destination configured through hp instant share on

page 54

• send the scan to a memory card loaded in your hp psc on page 56

scan

chapter 5

send the scan to a computer connected directly to the hp psc

Follow these steps if your HP PSC is directly connected to a computer via a USB or parallel cable.

1 Load your original face down in the right front corner of the glass. 2 Press Scan, if it is not already lit.

A Scan Menu appears, listing destinations that are set up to scan to. The default destination is whichever one you selected the last time you used this menu.

Scan Menu

1. HP Photo & Imaging Gallery

2. HP Instant Share

3. MS Powerpoint

4. Adobe Photoshop

5. Photo Memory Card

3 To select the default destination, press OK. To select another destination,

press to highlight the destination and press OK, or just enter its number on the keypad.

4 Press Start Black or Start Color.

A preview image of the scan appears in the HP Scan window on the computer, where you can edit it.

For more information about editing a preview image, see the onscreen

hp photo & imaging help that came with your software.

5 Make any edits to the preview image in the HP Scan window. When you

have finished, click Accept. The HP PSC sends the scan to the selected destination. If you chose the

HP Photo & Imaging Gallery (HP Gallery), it automatically opens and displays the image.

The HP Gallery has many tools that you can use to edit your scanned image. You can improve the overall image quality by adjusting the brightness, sharpness, color tone, or saturation. You can also crop, straighten, rotate, or resize the image. When the scanned image looks just the way you want it, you can open it in another application, send it via e-mail, save it to a file, or print it. For more information about using the HP Gallery, see the onscreen hp photo

& imaging help that came with your software.

scan

hp psc 2500 series

use the scan features

send the scan to a computer connected to the hp psc over a network

Follow these steps if your HP PSC is connected to one or more computers over a network.

1 Load your original face down in the right front corner of the glass. 2 Press Scan, if it is not already lit.

A Scan Menu appears, listing your options.

Scan Menu

1. Select Computer

2. HP Instant Share

3. Memory Card

3 Press 1 to select Select Computer.

A Network Menu appears, listing computers connected to the HP PSC.

Network Menu

1. PC1 (USB)

2. PC2 (Network)

3. PC3 (Network)

4. Mac1 (Network)

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Note: The Network Menu might list computers with a USB connection in

addition to those connected through the network.

4 To select the default computer, press OK. To select another computer, press

to highlight the computer and press OK, or just enter its number on the

keypad. A Scan Menu appears, listing destinations that are set up to scan to. The

default destination is whichever one you selected the last time you used this menu.

Scan Menu

1. HP Photo & Imaging Gallery

2. HP Instant Share

3. MS Powerpoint

4. Adobe Photoshop

5. Photo Memory Card

5 To select the default destination, press OK. To select another destination,

press to highlight the destination and press OK, or just enter its number on the keypad.

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6 Press Start Black or Start Color.

If you chose the HP Gallery, a preview image of the scan appears in the HP Scan window on the computer, where you can edit it.

For more information about editing a preview image, see the onscreen

hp photo & imaging help that came with your software.

7 Make any edits to the preview image in the HP Scan window. When you

finish, click Accept. The HP PSC sends the scan to the selected destination. If you chose the

HP Gallery, it automatically opens and displays the image.

& imaging help that came with your software.

send the scan to a destination configured through hp instant share

HP Instant Share lets you share your photos with family and friends through e-mail messages and online photo albums, and order high-quality prints online. In order to take full advantage of the HP Instant Share features available from the front panel of your HP PSC, you must have your HP PSC set up on a network, and you must complete a simple online registration process. For information on setting up HP Instant Share, see hp instant share network setup and use on page 197.

Note: If you do not have your HP PSC set up on a network, you can still use

HP Instant Share to share photos. However, the procedure varies slightly from the one described here. The share destinations you set up will not be available from a menu in the color graphics display; instead you will have to access HP Instant Share manually, through the HP Gallery.

After you have registered with HP Instant Share, you can begin customizing your account, including setting up an e-mail address book and setting up share destinations for your networked HP PSC. You can configure a share destination to send a photo you scan to a single e-mail recipient, a group of e-mail recipients, or an online shared photo album.

You can also send the scanned photo to the HP Photo Processing Center, where you or your family and friends can order high-quality prints of any size. For more information on setting up share destinations, see register with hp instant share

(Windows) on page 198.

scan

hp psc 2500 series

use the scan features

to save your scan to an hp instant share destination 1 Load your original face down on the right front corner of the glass. 2 Press Scan, if it is not already lit.

A Scan Menu appears, listing destinations that are set up to scan to. If your HP PSC is connected to computers over a network, the first option in the menu is Select Computer, as shown below.

Scan Menu

1. Select Computer

2. HP Instant Share

3. Memory Card

Note: If the first option in the Scan Menu is HP Photo & Imaging Gallery,

your HP PSC is not set up on a network. You will be unable to share the scanned photo as described here. If your HP PSC is connected directly to a Windows PC, you will have to access HP Instant Share manually, through the HP Gallery. If the HP PSC is connected directly to a Macintosh, you can only share photos through e-mail.

3 Press 2 to select HP Instant Share.

The Share Menu appears. It contains a list of the share destinations that you set up for the HP PSC.

Note: The destinations in the Share Menu are listed by the Destination

Name you gave them when you configured them online. In order to prevent mistakes, be sure to use names that help you easily identify where you will be sending the scan when you choose a specific destination, such as “Mom E-mail,” “Family Album 2003,” and so on, as shown below.

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Share Menu

1. Mom E-mail

2. Family Album 2003

3. Baby Pictures

4. HP Photo

4 Press to highlight the destination where you want to send the scan, and

then press OK.

5 Press Start Black or Start Color.

The HP PSC scans your photo, then sends it to the destination you selected. If the selected destination was an e-mail recipient (or group of e-mail

recipients), HP Instant Share delivers an e-mail message containing a thumbnail preview of the image you scanned, with a link to the full-size image saved on the secure HP Instant Share server.

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send the scan to a memory card loaded in your hp psc

You can send the scanned image to the memory card that is currently inserted in one of the memory card slots on the HP PSC. This enables you to use the photo memory card features to generate borderless prints and album pages from the scanned image. It also enables you to access the scanned image from other devices that support the memory card.

1 Load your original face down in the right front corner of the glass. 2 Press Scan, if it is not already lit.

A Scan Menu appears, listing destinations that are set up to scan to. The default destination is whichever one you selected the last time you used this menu.

Scan Menu

1. HP Photo & Imaging Gallery

2. HP Instant Share

3. MS Powerpoint

4. Adobe Photoshop

5. Photo Memory Card

3 Press to highlight Photo Memory Card, and then press OK. 4 Press Start Black or Start Color.

The HP PSC scans the image and saves the file to the memory card.

stop scanning

scan

! To stop scanning, press Cancel on the front panel.

hp psc 2500 series

use the fax features

fax

Using your HP PSC, you can send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers. From the front panel, you can set a number of fax options, such as resolution and contrast.

This section contains the following topics:

•send a fax on page 57

• receive a fax on page 61

• set the fax header on page 63

•enter text on page 64

•print reports on page 64

• set up speed dialing on page 66

• control resolution and contrast on page 67

• set fax options on page 69

• reprint the faxes in memory on page 73

•stop faxing on page 73

You should explore the HP Photo & Imaging Director (HP Director) software that comes with your HP PSC to take full advantage of all of its features. Using the HP software, you can do these tasks and more that are not available through the front panel of your HP PSC. For example:

• send a fax from your computer and include a cover page

• create a cover page from your computer

• preview a fax on your computer before sending it

• send a fax to multiple recipients

For information on accessing the HP Director software, see use the hp director

software to do more with your hp psc on page 6.

send a fax

Using the front panel, you can send a black-and-white or color fax from your HP PSC.

This section contains the following topics:

• enable fax confirmation on page 58

• send a basic fax on page 58

• send a two-page black-and-white fax on page 59

• send a color original or photo fax on page 59

• send a fax using speed dials on page 60

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chapter 6

enable fax confirmation

By default, your HP PSC prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether an item was successfully sent appears briefly on the color graphics display after each transaction. If you need printed confirmation that your faxes are successfully sent, follow these instructions before sending any faxes.

1 Press Setup. 2 Press 1, then press 5.

3 Press 5, then press OK.

For more information on printing reports, see print reports on page 64.

This selects Print Report and then selects Fax Report Setup.

Print Report

1. Last Transaction

2. Fax Log

3. Speed Dial List

4. Self-Test Report

5. Fax Report Setup

Fax Report Setup

1. Every Error

2. Send Error

3. Receive Error

4. Every Fax

5. Send Only

6. Off

This selects Send Only.

Note: You will still receive printed reports for any errors that occur during

faxing if you select the Send Only report.

send a basic fax

This section describes how to send a basic black-and-white fax. If you are interested in sending a multiple-page fax, see send a two-page black-

and-white fax on page 59. You can also send a color or photo fax. For more

information, see send a color original or photo fax on page 59.

1 Load the first page face down on the right front corner of the glass.

For more information, see load an original on page 11.

2 Press Fax.

The Enter Fax Number screen appears.

3 Enter the fax number. 4 Press Start Black.

Pressing Start Black scans the first page to memory. After the page has been scanned, the front panel prompts you to scan another page.

5 Press 1 (Yes) to fax another page or 2 (No) if you do not have another

page to fax.

hp psc 2500 series

send a two-page black-and-white fax

You can send a two-page (or more) fax in black and white from your HP PSC.

Note: You can also send a color original or photo fax. For more

information, see send a color original or photo fax on page 59.

1 Load the first page face down on the right front corner of the glass.

For more information, see load an original on page 11.

2 Press Fax.

The Enter Fax Number screen appears.

3 Enter the fax number. 4 Press Start Black.

Pressing Start Black scans the first page to memory. After the page has been scanned, the front panel prompts you to scan another page.

5 Press 1 (Yes) to scan another page. 6 When prompted, remove the first page from the glass and load the second

page.

7 Press OK to fax the second page.

After the pages are scanned into memory, the HP PSC dials the number and then sends the fax.

Did you know that you can send a fax from your computer by using the HP Director software that comes with your HP PSC? You can also create and attached a computer-generated cover page with your fax. It’s easy. For more information, see the onscreen hp photo & imaging help that came with your software.

use the fax features

fax

send a color original or photo fax

You can fax a color original or photo from your HP PSC. When sending a color fax, if your HP PSC determines that the recipient’s fax machine supports only black-and-white faxes, the HP PSC will send the fax in black and white.

We recommend that you use only color originals for color faxing.

1 Load your original face down on the right front corner of the glass.

For more information, see load an original on page 11.

Tip: To center a 4 by 6 inch (10 by 15 cm) photo, place the photo

on the center of a blank letter- or A4-size paper, and then place the original on the glass.

2 Press Fax.

The Enter Fax Number screen appears.

3 Enter the fax number.

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4 If you are faxing a photo, it is recommended that you change the resolution

to Photo. For information on changing the resolution, see change resolution on page 67.

5 Press Start Color.

Pressing Start Color dials the number and then sends the fax as the pages are scanned.

Did you know that you can send a fax from your computer by using the HP Director software that comes with your HP PSC? You can also create and attach a computer-generated cover page with your fax. It’s easy. For more information, see the onscreen hp photo & imaging help that came with your software.

send a fax using speed dials

You can quickly send a fax from the HP PSC using Speed Dials. Speed Dials will not appear unless you have set them up first. For more

information, see set up speed dialing on page 66.

1 Load your original face down on the right front corner of the glass.

For more information, see load an original on page 11.

2 Press Fax.

The Enter Fax Number screen appears.

Enter Fax Number

_ Press for Redial.

Press for Speed Dials. Press Fax for settings.

3 Press to access Speed Dials.

Tip: You can also press to redial the last number dialed. 4 Press until the appropriate speed-dial entry appears. 5 Press OK. 6 Press Start Black or Start Color.

After a page has been scanned, the front panel prompts you to scan

another page. To fax another page, press 1 (Yes), otherwise press 2 (No).

If you press 1, you will be prompted to load the next original. Press OK

when prompted, after you have placed the original on the glass.

You can quickly and easily set up speed-dial entries from your computer by using the HP Director software. For information, see the onscreen hp photo & imaging

help that came with your software.

hp psc 2500 series

receive a fax

use the fax features

Depending on how you set up your HP PSC, you can receive faxes automatically or manually. Your HP PSC is set to automatically print received faxes unless you have selected No Answer for the Rings to Answer setting. For more information on Rings to Answer, see set number of rings before answering on page 61.

If you receive a legal-size fax and your HP PSC is not currently set to use legalsize paper, the device automatically reduces the fax so that it fits on the paper that is loaded. If you have disabled the automatic-reduction feature, the fax will be printed on two pages. For more information, see set automatic reduction for

incoming faxes on page 71.

If you have an answering machine connected to the same line as your HP PSC, you might need to set the number of rings required before the HP PSC begins receiving the fax. The default number of rings before the HP PSC receives a fax is 6 (varies by country/region). For more information on setting the number of rings to answer, see set number of rings before answering on page 61.

For information on setting up your HP PSC with other office equipment, such as answering machines and voice mail, see fax setup on page 175.

Note: If you have installed a photo print cartridge for printing photos, you

might want to replace it with the black print cartridge when receiving faxes. See work with print cartridges on page 94 for more information.

This section contains the following topics:

• set number of rings before answering on page 61

• set up your hp psc to answer fax calls manually on page 62

• receive a fax manually on page 63

fax

set number of rings before answering

You can specify how many rings should occur before your HP PSC automatically answers the phone. The default is 6 rings (varies by country/region).

If you do not want your HP PSC to automatically answer the phone, set Rings to Answer to No Answer.

1 Press Setup. 2 Press 3, then press 3 again.

This selects Basic Fax Setup and then selects Rings to Answer.

3 Press until the number of rings before answering is highlighted.

If you have an answering machine on this phone line, set your HP PSC to answer the phone after the answering machine. The number of rings to answer for the HP PSC should be greater than the number of rings to answer for the answering machine.

You want the answering machine to answer before your HP PSC. The HP PSC monitors calls and will answer if it detects fax tones.

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fax

chapter 6

4 Press OK to accept the setting. 5 If you have a modem on this phone line, turn off the setting in the modem’s

software that automatically receives faxes to your computer; otherwise,

your HP PSC will not receive faxes properly. For information on setting up your HP PSC with other office equipment, such as

answering machines and voice mail, see fax setup on page 175.

set up your hp psc to answer fax calls manually

In certain situations you might want to receive faxes manually. For example, if you share a line between your HP PSC and phone and you do not have distinctive ringing, you will need to set up the HP PSC to answer fax calls manually. This is because the HP PSC will not be able to distinguish between fax calls and phone calls. When receiving faxes manually, you must be available to respond in person to the incoming fax call, or your HP PSC cannot receive faxes. For more information on receiving faxes manually, see receive a fax manually on page 63.

For information on setting up your HP PSC with other office equipment, such as answering machines and voice mail, see fax setup on page 175.

1 Press Setup. 2 Press 3, then press 3 again.

This selects Basic Fax Setup and then selects Rings to Answer.

Basic Fax Setup

1. Date and Time

2. Fax Header

3. Rings to Answer

4. Paper Size

5. Tone or Pulse Dialing

6. Ring and Beep Volume

Rings to Answer

1. 6 rings

2. No Answer

3. 1 ring

4. 2 rings

5. 3 rings

6. 4 rings

7. 5 r i n g s

3 Press 2.

This selects No Answer.

4 Press OK to accept the setting.

hp psc 2500 series

receive a fax manually

If you set up your HP PSC to receive faxes manually, you will need to respond in person to the incoming fax call.

1 When your HP PSC rings, pick up the handset of a telephone that is on the

same telephone line as your HP PSC.

2 If you hear fax tones, do one of the following:

– If your telephone is plugged into the back of the HP PSC, press Fax,

and then Start Black or Start Color.

– If your telephone is not plugged into the back of the HP PSC but is on

the same telephone line, press 123 on your telephone.

3 Wait for the fax tones, and then hang up the telephone.

set the fax header

The fax header prints your name and fax number on the top of every fax you send. We recommend that you use the Fax Setup Wizard during the HP software installation to set up the fax header; however, you can also set it up from the front panel.

The fax header information is required by law in many countries/regions.

Note: In Hungary, the subscriber identification code (fax header) can be set

or changed only by authorized personnel. For more information, contact your authorized HP dealer.

1 Press Setup. 2 Press 3, then press 2.

This selects Basic Fax Setup and then selects Fax Header.

3 After Your Name appears, enter your name using the numeric keypad, and

then press OK. For information on entering text from the front panel, see enter text on

page 64,

4 Using the keypad, enter your fax number. 5 Press OK.

use the fax features

fax

reference guide

You might find it easier to enter fax header information by using the HP Director software that you installed with your HP PSC. In addition to entering fax header information, you can enter cover page information. This information will be used when you send a fax from your computer and attach a cover page. For more information, see the onscreen hp photo & imaging help that came with your software.

chapter 6

enter text

fax

The following list provides tips for entering text by using the keypad on the front panel.

• Press the keypad numbers that correspond to the letters of a name.

ABC

These letters correspond to this number, and so on.

• Press a button multiple times to see a letter first in lowercase and then in

uppercase. The first letter of a word is upper-cased automatically.

JKL

To get this character:

Press 5 this many times:

j1k2l3J4K5L65

Note: Depending on the country/region you selected, additional

characters might be available.

• After the correct letter appears, press , and then press the number that

corresponds to the next letter in the name. Press the button multiple times

until the correct letter appears.

• The cursor automatically advances to the right 1.5 seconds after the last

button is pressed.

• To insert a space, press the pound (#) button.

• To enter a dash, press the pound (#).

• To enter a symbol, such as @, press the asterisk (*) button repeatedly to

scroll through the list of available symbols, which are: *, -, &, ., / (), ‘, =, #,

@, _, +, and !

• If you make a mistake, press to clear it, and then make the correct

entry.

• After you are done entering text, press OK to store your entry.

print reports

You can set up your HP PSC to automatically print error reports and confirmation reports for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your HP PSC.

By default, your HP PSC is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the color graphics display after each transaction.

This section contains the following topics:

• generate automated reports on page 65

• generate manual reports on page 65

hp psc 2500 series

generate automated reports

This setting enables you to configure your HP PSC so that it automatically prints confirmation and error reports.

Note: If you need printed confirmation each time your faxes are successfully

sent, follow these instructions before sending any faxes.

1 Press Setup. 2 Press 1, then press 5.

This selects Print Report and then selects the Fax Report Setup.

Print Report

1. Last Transaction

2. Fax Log

3. Speed Dial List

4. Self-Test Report

5. Fax Report Setup

3 Press to scroll through the following report types:

– 1. Every Error: prints whenever there is any kind of fax error (default). – 2. Send Error: prints whenever there is a transmission error. – 3. Receive Error: prints whenever there is a receiving error. – 4. Every Fax: confirms every time a fax is sent or received. – 5. Send Only: prints every time a fax is sent. –6. Off: does not print fax reports.

4 After the report that you want is highlighted, press OK.

use the fax features

fax

Fax Report Setup

1. Every Error

2. Send Error

3. Receive Error

4. Every Fax

5. Send Only

6. Off

generate manual reports

You can manually generate reports about your HP PSC, such as the status of the last fax you sent.

1 Press Setup, then press 1.

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This selects Print Report.

Print Report

1. Last Transaction

2. Fax Log

3. Speed Dial List

4. Self-Test Report

5. Fax Report Setup

chapter 6

2 Press to scroll through the following report types:

fax

3 After the report that you want is highlighted, press OK.

set up speed dialing

You can assign speed-dial entries to fax numbers you use often. This lets you dial those numbers quickly by using the front panel. You can create up to 60 individual speed-dial entries (varies by model).

We recommend that you use the HP Director to set up speed-dial settings; however, you can also use the front panel.

For information on sending a fax using speed dials, see send a fax using speed

dials on page 60.

– 1. Last Transaction: prints details of the last fax transaction.

– 2. Fax Log: prints a log of approximately the last 30 fax transactions.

– 3. Speed Dial List: prints a list of programmed speed-dial entries.

–4. Self-Test Report: prints a report to assist you in diagnosing print and

alignment problems. For more information, see print a self-test report on page 95.

– 5. Fax Report Setup: prints the automatic fax reports as described in

generate automated reports on page 65.

Note: A speed-dial entry can only be associated with one phone number;

speed-dial groups are not supported.

You can quickly and easily set up speed-dial entries from your computer by using the HP Director software. For more information, see the onscreen hp photo &

imaging help that came with your software.

This section contains the following topics:

• create speed-dial entries on page 66

• delete speed-dial entries on page 67

create speed-dial entries

You can create speed-dial entries for fax numbers that you use frequently.

1 Press Setup. 2 Press 2, then press 1.

This selects Speed Dial Setup and then selects Individual Speed Dial.

Speed Dial Setup

1. Individual Speed Dial

2. Delete Speed Dial

3. Print Speed Dial List

The first unassigned speed-dial entry appears on the display.

3 Press OK to select the displayed speed-dial entry. You can also press or

to select a another empty entry.

hp psc 2500 series

4 Enter the fax number to assign to that entry, and then press OK.

Tip: To enter a three-second pause within a number sequence,

press the pound (#) button repeatedly, until a dash appears on the color graphics display.

5 Enter the person’s or company’s name, and then press OK.

For more information on entering text, see enter text on page 64.

6 After Enter Another? appears, press 1 (Yes), if you want to set up another

number, or press 2 (No) to exit.

delete speed-dial entries

Follow these steps to delete an individual speed-dial entry.

1 Press Setup. 2 Press 2, then press 2 again.

This selects Speed Dial Setup and then selects Delete Speed Dial.

3 Press until the individual entry that you want to delete appears, and then

press OK.

control resolution and contrast

You can change the resolution and contrast of documents that you are sending. Your changes revert to the default values after two minutes of inactivity, unless you set them as the default. For information, see set new defaults on page 69.

Note: These settings do not affect copy settings. Copy resolution and copy

contrast are set independently from fax resolution and fax contrast. Also, the settings you change from the front panel do not affect faxes sent from your computer.

This section contains the following topics:

• change resolution on page 67

• change contrast on page 68

•set new defaults on page 69

use the fax features

fax

change resolution

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Resolution affects the transmission speed and quality of faxed documents. The HP PSC only sends faxes at the highest resolution supported by the receiving fax machine.

1 Load your original face down on the right front corner of the glass.

For more information, see load an original on page 11.

2 Press Fax.

The Enter Fax Number screen appears.

3 Enter the fax number.

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4 Press Fax, and then press 1.

This displays the Fax Menu and then Resolution.

fax

Resolution

1. Fine

2. Photo

3. Standard

5 Press to select a resolution setting:

–Fine: this is the default setting. It provides high-quality text suitable for

faxing most documents.

–Photo: this setting provides the best quality fax when sending

photographs. If you choose Photo, be aware that the faxing process takes longer to complete. When faxing photographs, we recommend that you choose Photo.

– Standard: this setting provides the fastest possible transmission with the

lowest quality of fax.

6 Press OK. 7 Press Start Black or Start Color.

change contrast

Use this setting to change the contrast of a fax to be to be darker or lighter than the original. This feature is useful if you are faxing a document that is faded, washed out, or hand written. You can darken the original by adjusting the contrast.

1 Load your original face down on the right front corner of the glass.

For more information, see load an original on page 11.

2 Press Fax.

The Enter Fax Number screen appears.

3 Enter the fax number. 4 Press Fax, and then press 2.

This displays the Fax Menu and then Lighter/Darker.

The range of contrast values appears as a scale on the color graphics

display.

5 Press to lighten the fax or to darken it.

The indicator moves to the left or right, depending on the button you press.

6 Press OK. 7 Press Start Black or Start Color.

hp psc 2500 series

set new defaults

You can change the default values for resolution and contrast through the front panel.

1 Make your changes to Resolution and Lighter/Darker. 2 If you are not already in the Fax Menu, press Fax twice.

This selects the Fax Menu.

3 Press 3.

This selects Set New Defaults.

4 Press OK.

set fax options

There are numerous fax options that you can set, such as controlling whether the HP PSC redials a busy number automatically. Review this section for information on changing fax options.

This section contains the following topics:

• redial a busy or unanswered number automatically on page 70

• use error correction mode (ECM) on page 70

• set automatic reduction for incoming faxes on page 71

• adjust the volume on page 71

• change the answer ring pattern (distinctive ringing) on page 71

• set the date and time on page 72

• set the paper size on page 72

• set tone or pulse dialing on page 72

• set backup fax reception on page 73

use the fax features

fax

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fax

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redial a busy or unanswered number automatically

You can set your HP PSC to redial a busy or an unanswered number automatically. The default setting for Busy Redial is Redial. The default setting for No Answer Redial is No Redial.

1 Press Setup. 2 Do one of the following:

– To change the Busy Redial setting, press 4, and then press 3.

This selects Advanced Fax Setup and then selects Busy Redial.

– To change the No Answer Redial setting press 4, and then press 4

again. This selects Advanced Fax Setup and then selects No Answer Redial.

Advanced Fax Setup

1. Fax Reports Setup

2. Answer Ring Pattern

3. Busy Redial

4. No Answer Redial

5. Automatic Reduction

6. Backup Fax Reception

7. E r ro r Co r re c ti o n M ode

3 Press to select Redial or No Redial. 4 Press OK.

use error correction mode (ECM)

ECM eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. Turn ECM off (the default setting is on) only if it increases phone charges substantially and you are willing to accept poorer quality in exchange for reduced charges.

1 Press Setup. 2 Press 4, then press 7.

This selects Advanced Fax Setup and then selects Error Correction Mode.

3 Press to select Off or On. 4 Press OK.

Busy Redial

1. Redial

2. No Redial

No Answer Redial

1. No Redial

2. Redial

hp psc 2500 series

set automatic reduction for incoming faxes

This setting determines what your HP PSC does if it receives a fax too large for the default paper size. With this setting on (the default), the image is reduced to fit on one page if possible. With this feature off, the information that will not fit on the first page is printed on a second page. This feature is useful when you receive a legal-size fax and letter-size paper is loaded in the input tray.

1 Press Setup. 2 Press 4, then press 5.

This selects Advanced Fax Setup and then selects Automatic Reduction.

3 Press to select Off or On. 4 Press OK.

adjust the volume

Your HP PSC provides three levels for adjusting the ring and speaker volume. The ring volume is the volume of the phone rings. The speaker volume is the level of everything else, such as the dial tones, fax tones, and button press beeps. The default setting is Soft.

1 Press Setup. 2 Press 3, then press 6.

This selects Basic Fax Setup and then selects Ring and Beep Volume.

3 Press to select one of the options: Soft, Loud, or Off. 4 Press OK.

use the fax features

fax

change the answer ring pattern (distinctive ringing)

Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number will have a different ring pattern, for example, single, double, and triple rings. If you do not have this service, use the default ring pattern, which is All Rings.

If you connect your HP PSC to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another to fax calls. We recommend that you request double or triple rings for a fax number.

1 Verify that your HP PSC is set to answer fax calls automatically. For

information, see set number of rings before answering on page 61.

2 Press Setup. 3 Press 4, then press 2.

This selects Advanced Fax Setup and then selects Answer Ring Pattern.

4 Press to scroll through these options: All Rings, Single Rings, Double

Rings, Triple Rings, and Double & Triple Rings.

5 When the ring pattern that the phone company established for this number

appears, press OK.

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fax

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set the date and time

You can set the date and time from the front panel. When a fax is transmitted, the current date and time are printed along with the fax header. The date and time format is based upon the language and country/region setting.

Normally the computer software sets the date and time automatically.

Note: If your HP PSC loses power, you will need to reset the date and time. 1 Press Setup. 2 Press 3, then press 1.

This selects Basic Fax Setup and then selects Date and Time.

3 Enter the month, day, and year (last two digits only) by pressing the

appropriate number on the keypad.

The underline cursor presented initially beneath the first digit advances

automatically to each digit each time you press a button. The time prompt

automatically appears after you enter the last digit of the date.

4 Enter the hours and minutes.

The AM/PM prompt automatically appears after the last digit of the time is

entered if your time is displayed in the 12-hour format.

5 If prompted, press 1 for AM or 2 for PM.

The new date and time settings appear on the front panel.

set the paper size

You can select the paper size for received faxes. The paper size selected should match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.

Note: If an incorrect paper size is loaded in the input tray when a fax is

received, the fax will not print. Load letter, A4, or legal paper, and then

press OK to print the fax.

1 Press Setup. 2 Press 3, then press 4.

This selects Basic Fax Setup and then Paper Size.

3 Press to highlight an option, and then press OK.

set tone or pulse dialing

You can set the dial mode for tone or pulse dialing. Most phone systems work with either tone or pulse dialing. If you have a public phone system or a private branch exchange (PBX) system that requires pulse dialing, you will need to select Pulse Dialing. The default setting is Tone Dialing. Some phone system features might not be accessible if pulse dialing is used. In addition, it can take longer to dial a fax number with pulse dialing. Contact your local phone company if you are unsure which setting to use.

Note: If your phone system does not require pulse dialing, we recommend

using the default setting of Tone Dialing.

hp psc 2500 series

1 Press Setup. 2 Press 3, then press 5.

This selects Basic Fax Setup and then Tone or Pulse Dialing.

3 Press to highlight an option, and then press OK.

set backup fax reception

Use the Backup Fax Reception feature to store received faxes in memory. For example, if your print cartridge runs out of ink while receiving a fax, the fax will be stored in memory. Then, after you have replaced the print cartridge, you can print out the fax. The color graphics display notifies you when there are faxes stored in memory that need to be printed.

By default, Backup Fax Reception feature is enabled. For information on printing faxes stored in memory, see reprint the faxes in memory on page 73.

Note: If the memory becomes full, the HP PSC overwrites the oldest, printed

faxes. All unprinted faxes will remain in memory until they are printed or deleted. When the memory becomes full of unprinted faxes, the HP PSC will not receive any more fax calls until the unprinted faxes are printed. To delete all faxes in memory, including the unprinted faxes, turn off your HP PSC.

1 Press Setup. 2 Press 4, then press 6.

This selects Advanced Fax Setup and then Backup Fax Reception.

3 Press to select On or Off. 4 Press OK.

use the fax features

fax

reprint the faxes in memory

Reprint Faxes in Memory enables you to reprint a fax stored in memory. Any time the HP PSC begins printing a fax you do not need, press Cancel to stop it from printing. The HP PSC begins printing the next fax in memory. You will need to press Cancel for each stored fax in order to stop it from printing.

Note: All faxes stored in memory will be lost if you turn off the power to your

HP PSC.

In order for faxes to be stored in memory, Backup Fax Reception must be enabled. For information, see set backup fax reception on page 73.

1 Press Setup. 2 Press 5, then press 4.

This selects Tools and then selects Reprint Faxes in Memory. The faxes are printed from memory.

stop faxing

! To stop a fax you are sending or receiving, press Cancel.

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fax

chapter 6

hp psc 2500 series

use the network configuration tools

The HP PSC 2500 Series (HP PSC) includes an internal component that provides networking capability. The networking component is built into the back of the HP PSC and provides both wired and wireless Ethernet connectivity. Access to network configuration settings is provided through the Network menu on the HP PSC and the embedded Web server (EWS).

Note: The Network menu is only available on the HP PSC 2500 Series.

This section addresses the following topics:

• access the network menu on page 75

• use network menu options on page 76

• manage your hp psc using the embedded web server on page 84

access the network menu

1 Press Setup on the front panel.

The Setup Menu appears on the color graphics display.

2 Press 6 to select Network from the Setup Menu. 3 Press OK.

The Network menu appears on the color graphics display.

network config tools

Setup Menu

1. Print Report

2. Speed Dial Setup

3. Basic Fax Setup

4. Advanced Fax Setup

5. Tools

6. Network

7. Preferences

Network

1. Print Network Configuration Page

2. Enable Wireless Radio

3. Restore Wireless Defaults

4. Change Link Speed

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use network menu options

The HP PSC front panel provides access to Network menu options through the Setup Menu. This section contains the following topics:

• print a network configuration page on page 76

• enable or disable the wireless radio on page 82

• restore wireless defaults on page 83

• change the link speed on page 84

print a network configuration page

1 Access the Network menu. (See access the network menu.) 2 Press 1 to select Print Network Configuration Page from the Network menu. 3 Press OK.

The HP PSC prints the network configuration page.

Note: All of the settings on the configuration page should match the settings

network config tools

of the network with which you are trying to associate. If any values are

different, you might not be able to connect to the network. The following sections describe the various fields on the network configuration

page.

general network settings

field description

Status Status of the HP PSC:

• Initializing: the network is initializing.

•Ready: the device is ready to receive or transmit data.

• Cover Open: the device’s cover is open and the device is offline.

•Paper Jam: the device’s paper path is not clear and the device is

offline.

•Paper Out: the device is out of paper and it is offline.

•Offline: the device is offline.

Network Connection Type

URL The Web address of the embedded Web server (EWS). The URL is

Network mode of the HP PSC:

•Wired: the HP PSC is connected by Ethernet cable to an IEEE

802.3 network.

•Wireless: the HP PSC is connected wirelessly to an IEEE 802.11b

network.

•Disabled: Both network connection types are disabled. Note: Only one connection type can be active at a time.

displayed in the following format: http://<ip address>.

Note: You will need to know this URL when you try to access the

EWS.

hp psc 2500 series

use the network configuration tools

field description

Hardware Address The Media Access Control (MAC) address that uniquely identifies the

HP PSC. This is a unique 12-digit identification number assigned to networking hardware for identification, like a digital fingerprint. No two pieces of hardware have the same MAC address.

Note: Some ISPs require that you register the MAC address of the

Network Card or LAN Adapter that was connected to your cable or DSL modem during installation.

Firmware Version The internal networking component and device firmware revision code

separated by a hyphen.

Note: If you call in for support, depending on the problem, you

might be asked to provide the firmware revision code.

Host Name The TCP/IP name assigned by the install software to the device. By

default, this is the letters NPI followed by the last six digits of the MAC address. You can also configure the device name through the embedded Web server.

IP Address The HP PSC’s Internet Protocol (IP) address. This address uniquely

identifies the device on the network. IP addresses are assigned dynamically through DHCP or AutoIP. You can also set up a static IP address, though this is not recommended.

Note: Manually assigning an invalid IP address during install will

cause your network components to not see the device.

network config tools

Subnet Mask A subnet is an IP address assigned by the install software to make an

additional network available as part of a larger network. Subnets are specified by a subnet mask. This mask determines which bits of the HP PSC’s IP address identify the network and subnet, and which bits identify the device itself.

Note: It is recommended that the HP PSC and the computers that

use it all reside on the same subnet.

Default Gateway A node on a network that serves as an entrance to another network. A

node in this instance can be a computer or some other device.

Note: The address of the default gateway is assigned by the install

software.

Config Source The protocol used to assign the IP address to the device:

• Automatic (AutoIP): the installation software determines the

configuration parameters.

•DHCP: the configuration parameters are supplied by a dynamic

host configuration protocol (DHCP) server on the network. On small networks, this could be a router.

• Manual: the configuration parameters are set manually, such as a

static IP address.

• Not Specified: mode when initializing.

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field description

DNS Server The IP address of the network’s domain name server (DNS).

When you use the Web or send an e-mail message, you use a domain name to do it. For example, the URL http://www.hp.com contains the domain name hp.com. The Internet's domain name servers (DNS) translate the domain name into an IP address. Devices use the IP addresses to refer to one another.

•IP Address: the domain name server’s IP address.

• Not Specified: the IP address is not specified, or the device is

initializing.

Note: Check to see if a DNS IP address appears on the network

configuration page. If no address is shown, obtain the DNS IP address from your ISP. The DNS IP address is required for Instant Share registration, and can be entered through the embedded Web server.

mDNS Service Name Multicast Domain Name Server Service Name. The name used by Apple

network config tools

Rendezvous to identify the HP PSC, which consists of the device name and the MAC Address. For example, psc 2500 series (<MAC Address>).

Rendezvous is used with local and ad-hoc networks that don’t use central DNS servers. To perform name services, Rendezvous uses a DNS alternative called mDNS. With mDNS, your computer can find and use any printer connected to your local area network. It can also work with any other Ethernetenabled device that appears on the network.

Admin Password Status of the administrator's password for the embedded Web server:

•Set: password is specified. You must enter the password to make

changes to the embedded Web server parameters.

•Not Set: no password is set. A password is not required for making

changes to the embedded Web server parameters.

Link Config The speed at which data is transmitted over a network:

•802.11b: for wireless network

• 10T-Full: for wired network

• 10T-Half: for wired network

• 100TX-Full: for wired network

• 100TX-Half: for wired network

hp psc 2500 series

wireless network settings

field description

Wireless Status Status of the wireless network:

•Disabled: the wireless 802.11b network is disabled when the

wired 802.3 network is active. This is the default setting.

• Initializing: the wireless network is initializing.

• Scanning: the HP PSC is scanning for a network name (SSID) on all

channels.

•Ready: the HP PSC has established an association with a wireless

network. If the network uses authentication, the HP PSC has successfully authenticated.

•Error: a network error has occurred that prevents the HP PSC from

associating or authenticating with the wireless access point. (This applies to infrastructure mode only.)

Additional explanations might include one of the following:

•No signal detected: the HP PSC could not detect a wireless signal;

no access point was found. The HP PSC will try to recover without user intervention.

• Scanning for SSID: the HP PSC is scanning for an SSID (network

name) on all channels. The problem could be that an incorrect network name was entered or that the access point is down. The HP PSC will keep trying to find the network.

• Authentication in progress: the network is trying to authenticate the

HP PSC.

• Authentication failed: authentication failed because of an incorrect

user name or password, or because the authentication type was not recognized or accepted by the access point. Check the

Authentication Type parameter to see whether link-level

authentication or server-based authentication failed.

• Encryption required: encryption is required on this network, but is

not enabled on the HP PSC.

use the network configuration tools

network config tools

Communication Mode

Network Name (SSID)

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An IEEE 802.11 networking framework in which devices or stations communicate with each other:

• Infrastructure: the HP PSC communicates with other network

devices through a wireless access point, such as a wireless router or base station.

• Ad-hoc: the HP PSC communicates directly with each device on the

network. No wireless access point is used. This is also called a peer-to-peer network. On Macintosh networks, ad-hoc mode is called computer-to-computer mode.

Service Set Identifier. A unique identifier (up to 32 characters) that differentiates one wireless local area network (WLAN) from another. The SSID is also referred to as the Network Name—the name of the network to which the HP PSC is connected.

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field description

Signal Strength (1-5) The transmitting or return signal graded on a scale of 1 to 5:

•5 — Excellent

•4 — Good

•3 — Fair

•2 — Poor

•1 — Marginal

•No signal: no signal detected on the network

• <blank>: signal strength is left blank when HP PSC is scanning for

an SSID.

• Not applicable: this parameter does not apply to ad-hoc networks.

Access Point HW Address

The hardware address of the access point on the network to which the HP PSC is connected:

• <MAC address>: the unique MAC (media access control)

network config tools

hardware address of the access point.

• Not applicable: this parameter does not apply to ad-hoc networks.

Channel The channel number currently being used for wireless communication.

This depends on the network in use, and might differ from the requested channel number. Value is from 1 to 14; countries/regions might limit the range of approved channels.

• <number>: value ranging from 1 to 14, depending on country/

region.

•None: no channel is in use.

•Not Applicable: the WLAN is disabled or the network is in ad-hoc

mode.

Note: In ad-hoc mode, if you are not able to receive or transmit

data between your computer and the HP PSC, make sure that you are using the same communication channel on your computer and the HP PSC. In infrastructure mode, the channel is dictated by the access point.

hp psc 2500 series

field description

Authentication Type Type of authentication in use:

• Open System (ad-hoc and infrastructure): no authentication.

• Shared Key (infrastructure only): WEP key is required.

•LEAP (infrastructure only): EAP server authentication is required.

•PEAP (infrastructure only): EAP server authentication is required.

•EAP-TLS (infrastructure only): EAP server authentication is required.

•EAP-MD5 (infrastructure only): EAP server authentication is required.

•EAP-TTLS (infrastructure only): EAP server authentication is required.

• EAP-PSK (infrastructure only): EAP with Pre-Shared Key (WPA/PSK).

Authentication verifies the identity of a user or device before granting access to the network, making it more difficult for unauthorized users to get at network resources. This security method is common on wireless networks.

A network using Open System authentication does not screen network users based on their identities. Any wireless user can have access from the network. However, such a network might use WEP (Wired Equivalent Privacy) encryption to provide a first level of security against casual eavesdroppers. A network using Shared Key authentication provides increased security by requiring users or devices to identify themselves with a static key (a hexidecimal or alphanumeric string). This key is shared by all users of the network -- that is, every user or device uses the same key. WEP encryption is used along with shared key authentication, using the same key for both authentication and encryption. A network using server-based (EAP/802.1x) authentication provides significantly stronger security, and is commonly used in enterprise-level networks. A dedicated server resides on the network and verifies the identity of a user or device requesting access to the network before granting that access. Several different authentication protocols might be used on an authentication server.

Note: Shared key and EAP/802.1x authentication can only be

entered through the EWS.

use the network configuration tools

network config tools

Encryption The type of encryption in use on the network:

•None: no encryption is in use.

•64-bit WEP: a 5-character or 10-hex-digit WEP key is in use.

•128-bit WEP: a 13-character or 26-hex-digit WEP key is in use.

•Dynamic: dynamic encryption is being used with WEP, TKIP, or

both.

WEP aims to provide security by encrypting data over radio waves so that it is protected as it is transmitted from one end point to another. This security method is common on wireless networks.

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chapter 7

field description

WPA Wi-Fi Protected Access.

•Enabled: WPA is enabled.

•Disabled: WPA is disabled.

Wi-Fi Protected Access provides standards-based, interoperable security to strongly increase the level of data protection and access control for a wireless LAN. To improve data encryption, WPA uses the Temporal Key Integrity Protocol (TKIP). To strengthen user authentication, WPA implements 802.1x and the Extensible Authentication Protocol (EAP).

WPA supports two basic solutions: Enterprise and Home/SOHO. In an enterprise environment with IT resources, Wi-Fi Protected Access is used in conjunction with an authentication server such as RADIUS to provide centralized access control and management. In a home/SOHO environment, WPA runs in a special home mode called Pre-Shared Key (PSK) which uses manually-entered keys or passwords to provide security. PSK is designed to be easy to set up for the home or small office user.

network config tools

Note: WPA/802.1x and WPA/PSK parameters can only be

entered through the EWS.

data transmission and receipt information

field description

Total Packets Transmitted

The number of packets transmitted by the HP PSC without error since it has been powered up. The counter clears after the HP PSC is turned off.

When a message is transmitted over a packet-switching network, it is broken up into packets. Each packet contains the destination address as well as the data.

Total Packets Received The number of packets received by the HP PSC without error since it has

been powered up. The counter clears after the HP PSC is turned off.

Bad Packets Received The number of packets received with errors since the HP PSC has been

powered up. The counter clears after the HP PSC is turned off.

enable or disable the wireless radio

The HP PSC supports three types of interfaces:

•USB: an external bus standard that supports data transfer rates up to12

Mbps, as well as plug-and-play installation and hot plugging.

•802.3: a specification that applies to wired local area networks (LANs).

100Base-T (or Fast Ethernet), supports data transfer rates up to 100 Mbps.

• 802.11b: an extension to the 802.11 wireless specification that applies to

wireless LANs and provides transfer rates up to 11 Mbps in the 2.4 GHz band.

hp psc 2500 series

USB and either 802.3 (wired) or 802.11b (wireless) can be active at one time.

802.3 and 802.11b cannot be active at the same time. For more information on determining the active interface, see the table below.

if then

use the network configuration tools

The wireless radio is set to On and no Ethernet

802.11b is the active networking interface

cable is plugged in You plug in the Ethernet cable, regardless of

802.3 becomes the active interface

whether the radio is on The wireless radio is set to Off The HP PSC is locked in a wired state

Note: If you plan to use the HP PSC in a wired LAN, and do not intend to

use the HP PSC’s wireless capabilities, leave the wireless radio set to its default of Off.

to enable or disable the wireless radio 1 Access the Network menu. (See access the network menu on page 75.) 2 Press 2 to select Enable Wireless Radio from the Network menu. 3 Press OK.

The wireless radio setting options appear on the color graphics display.

Note: The default setting for the wireless radio is Off. 4 Use the and buttons to select either On or Off. 5 Press OK.

restore wireless defaults

The HP PSC 2500 Series ships from the factory with the following settings:

• Communication mode: Ad-hoc

• SSID: hpsetup

• Encryption: No WEP

• Wireless Radio: Off

network config tools

reference guide

to restore wireless defaults 1 Access the Network menu. (See access the network menu on page 75.) 2 Press 3 to select Restore Wireless Defaults from the Network menu. 3 Press OK.

The factory defaults are restored.

Caution! Using this option clears all wired and wireless parameter

settings. Using this option might reset your IP address if you are

connected wirelessly to a network. This might cause other

computers and your access point to not recognize the device.

Using this option will erase your current connection mode, SSID,

and encryption settings and reset them to the default settings

above. Only restore wireless defaults if you need to reconfigure

your network settings.

network config tools

chapter 7

change the link speed

Link speed is the speed at which data is transmitted over a line on a wired network.

The HP PSC internal networking component uses an automatic detection method to settle on an Ethernet link speed with the connected switch, hub, or other device. In some cases the connected device might be using a non-standard link speed, or cabling issues might result in a negotiated setting that is not optimal. For this reason, you can manually configure the speed supported by your HP PSC.

Caution! Be careful when changing the link speed for the Ethernet

ports. If you choose a setting that is not valid for the connected Ethernet device your connection could be broken and traffic could be interrupted.

to change the link speed 1 Access the Network menu. (See access the network menu on page 75.) 2 Press 4 to select Change Link Speed from the Network menu. 3 Press OK.

The link speed setting options appear on the color graphics display.

Note: The default setting for link speed is AUTO.

4 Use the and buttons to select either AUTO, 10 Mbps half duplex, 10

Mbps full duplex, 100 Mbps half duplex, or 100 Mbps full duplex.

5 Press OK.

manage your hp psc using the embedded web server

The embedded Web server (EWS) provides a simple way to manage your HP PSC 2500 Series. Using your web browser, you can monitor status, configure device networking parameters, or access device features. For more information, see the screen-specific Help within the EWS.

to access the embedded web server 1 Print a network configuration page. 2 Enter either the URL or device IP address into the Address field on your

browser. The EWS Home page appears, showing the hp psc 2500 series Device

Info.

3 From the Home page navigation menu, click Select Language. 4 Select a language for the Web interface from the list. 5 Click the Networking tab to access the information you are looking for.

hp psc 2500 series

You can use the HP PSC’s internal Web page to:

• Check printer (HP PSC) status

• View network statistics

• Adjust the network configuration

• Scan pages over the network

• Link to HP's website for support and to purchase supplies

Caution! Use caution when changing the print server's wireless

network settings; you might lose your connection. If you lose your

connection, you might need to use the new settings to reconnect.

If the print server loses its network connection, you might need to

reset it to factory-default and reinstall the software.

Note: Do not disable TCP/IP (Transmission Control Protocol/Internet

Protocol) on your computer. It is required for communication with the

embedded Web server.

adding security to the network

As with other networks, security for wireless LANs (WLANs) focuses on access control and privacy. Traditional WLAN security includes the use of Service Set Identifiers (SSIDs), open or shared-key authentication, static WEP keys, and optional Media Access Control (MAC) authentication. This combination offers a rudimentary level of access control and privacy.

Advanced forms of authentication and encryption might also be employed on the WLAN. These include WPA/802.1x, which incorporates Temporal Key Integrity Protocol (TKIP) security and EAP/802.1x authentication, and WPA/PSK. All of the afore-mentioned terms are discussed in wireless network settings on page 79, and in the Reference Guide for your HP PSC.

Note: To protect your wireless network, HP strongly suggests you implement

a wireless security scheme (either WEP or WPA) during setup, use an

antivirus program to protect against computer viruses, and follow basic

security rules such as setting strong passwords and not opening unknown

attachments. Other network components, including firewalls, intrusion-

detection systems, and segmented networks, should also be considered as

part of your network design.

use the network configuration tools

network config tools

reference guide

to add security to your network after the device is installed

Note: If you decide to add encryption and authentication to your network

after installing the HP PSC, change the settings on your HP PSC prior to

changing them on other nodes on your network.

1 Print a network configuration page. 2 Enter either the URL or device IP address into the Address field on your

browser.

The EWS Home page appears, showing the hp psc 2500 series Device

Info.

3 From the Home page navigation menu, click Select Language. 4 Select a language for the Web interface from the list. 5 Click the Networking tab.

The Network Settings page appears. The General tab is open.

network config tools

chapter 7

6 Click the Wireless tab. 7 Scroll down to the Encryption section where you can add Static (WEP)

encryption parameters.

8 If your network is using an authentication type other than Open System,

click Advanced Configuration within the Authentication section.

9 Configure your device for advanced authentication and security schemes.

For more information on adding wireless security to the EWS, see the wireless network setup chapter in the Reference Guide for your HP PSC.

Note: You will lose connection to the HP PSC until the encryption/

authentication settings are applied to the rest of the nodes on the network.

hp psc 2500 series

print from your computer

Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You need to change the settings manually only when you change print quality, print on specific types of paper or film, or use special features.

Note: If you have a photo memory card, you can select and print photos

directly from it using the HP PSC. For information, see use a photo memory

card on page 21.

This section contains the following topics:

• print from a software application on page 87

• set print options on page 88

• stop a print job on page 90

The HP PSC can perform special print jobs such as printing borderless images, iron-on transfers, banners, and posters. For more information on performing special print jobs, see the onscreen HP Photo & Imaging Help that came with your software.

print from a software application

Follow these steps to print from the software application that you used to create your document.

Windows users

1 Load the input tray with the appropriate paper.

For more information, see load paper on page 12.

2 From your software application’s File menu, click Print. 3 Make sure that you select the HP PSC to print.

If you need to change settings, click the button that opens the Properties

dialog box (depending on your software application, this button might be

called Properties, Options, Printer Setup, or Printer), and then select the

appropriate options for your print job by using the features available in the

Paper/Quality, Finishing, Effects, Basics, and Color tabs.

Note: When printing a photo, you must select options for the correct paper

type and photo enhancement. You might also want to use the photo print

cartridge for superior print quality. For information on ordering print

cartridges, see the Reference Guide. For more information on installing print

cartridges, see work with print cartridges on page 94.

The settings you select apply only to the current print job. To set print

settings for all jobs, see set print options on page 88.

chapter 8

4 Close the Properties dialog box. 5 Click Print to begin your print job.

Macintosh users

To specify a document’s paper size, scaling, and orientation, use the Page Setup dialog box. To specify other print settings for a document, and to send the document to the HP PSC, use the Print dialog box.

Note: The following steps are specific to OS X. For OS 9, the steps might be

slightly different. Be sure to select the HP PSC in the Print Center (OS X) or in the Chooser (OS 9) before you begin printing.

1 From your software application’s File menu, select Page Setup.

The Page Setup dialog box appears.

2 In the Format for pop-up menu, select the HP PSC. 3 Select the page attributes:

– Select the paper size. – Select the orientation. – Enter the scaling percentage.

For OS 9, the Page Setup dialog box includes options to mirror the image, and to adjust page margins for two-sided printing.

4 Click OK. 5 From your software application’s File menu, select Print.

The Print dialog box appears. If you are using OS X, the Copies & Pages panel opens. If you are using

OS 9, the General panel opens.

6 Select the print settings appropriate for your project.

Use the pop-up menus to access the other panels.

7 Click Print to begin printing.

set print options

You can customize the print settings of the HP PSC to handle nearly any print task.

Windows users

If you want to change print settings, you need to decide if you want to change them for the current job, or for all jobs. How you display print settings depends on whether or not you want to make the setting permanent.

to change the print settings for all future jobs 1 In the HP Photo & Imaging Director (HP Director), click Settings, and then

select Print Settings.

2 Make changes to the print settings, and click Apply.

hp psc 2500 series

to change the print settings for the current print job 1 From your software application’s File menu, select Print, Print Setup, or

Page Setup. Make sure that the selected printer is the HP PSC. 2 Click Properties, Options, Printer Setup, or Printer (the option names are

different depending on your software application) to display the print

settings.

3 Make changes to the settings, and click Apply. 4 Click Print to print the job.

Macintosh users

Use the Print dialog box to customize the print settings. The options displayed depend on the panel selected.

! To display the Print dialog box, open the document you want to print, then

select Print from the File menu.

Note: To find out more about the settings in a particular panel, click the ?

in the lower left corner of the Print dialog box.

copies & pages panel

Use the Copies & Pages panel in OS X and the General panel in OS 9 in the Print dialog box to select the number of copies and the pages you want to print. You can also choose to collate your prints from this panel.

! Click the Preview button to see a preview of the printed document. layout panel

Use the Layout panel in the Print dialog box to print multiple pages on a sheet and to arrange the order in which the pages will print. You can also choose border options from this panel.

print from your computer

reference guide

output options panel

Use the Output Options panel in the Print dialog box to save your file as an Adobe Acrobat PDF® (portable document format) file. The HP PSC does not support PostScript printing.

! Select the Save as File check box to save your document as a PDF file.

Note: The Output Options panel is not available in OS 9. paper type/quality panel

Use the Paper Type/Quality panel in the Print dialog box to select the paper type, print quality, and color settings. You can also use this panel to change the contrast and sharpness of your digital photos and to adjust the amount of ink you want to use in your prints.

summary panel

Use the Summary panel in the Print dialog box to preview your settings and make sure that they are correct before printing.

Note: In OS 9, the summary of your settings appears in the General panel.

chapter 8

stop a print job

You can stop a print job from the HP PSC or from your computer.

! To stop a print job from the HP PSC, press Cancel on the front panel. Look

for the Print Cancelled message on the color graphics display. If it doesn’t appear, press Cancel again.

The HP PSC prints any pages it has already started printing and then cancels the remainder of the print job. This can take a few moments.

hp psc 2500 series

HP PSC 2500 Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

contents

get help

hp psc overview

the hp psc 2500 series at a glance

front panel overview

menu overview

use the hp director software to do more with your hp psc

open the hp director for Windows users

open the hp director for Macintosh users

load originals and load paper

load an original

load paper

load the input tray

load envelopes

load 4 by 6 inch (10 by 15 cm) photo paper

load postcards or Hagaki cards

recommended papers

load other types of paper in the input tray

set the paper type

set paper type from the copy menu

set paper type from the photo menu

set the paper size

set the paper size from the copy menu

set the paper size from the photo menu

set the paper size for receiving a fax

avoid jams

use a photo memory card

what is a memory card?

insert a memory card and save the files to your computer

print photos from a proof sheet

print a proof sheet

complete the proof sheet

print photos by scanning a proof sheet

create a video action print by scanning a proof sheet

set photo print options

change photo menu print options

set new print photo defaults

print photos directly from a memory card

print individual photos

create borderless prints

deselect photos

use quick print to print the current photo

print a DPOF file

view photos in a slide show

change the speed of the slide show

share digital photos through hp instant share

share photos through e-mail

share photos through the Share Menu

use the hp photo & imaging gallery

use the copy features

overview

increase copy speed or quality

change default copy settings

copy a two-page black-and-white document

make a 4 by 6 inch (10 by 15 cm) borderless copy of a photo

make multiple copies of the same original

copy a 4 by 6 inch (10 by 15 cm) photo onto a full-size page

copy a photo several times on one page

resize an original to fit onto letter paper

copy a washed-out original

copy a document that has been faxed several times

enhance light areas of your copy

make a poster

prepare a color t-shirt transfer

stop copying

use the scan features

scan an original

send the scan to a computer connected directly to the hp psc

send the scan to a computer connected to the hp psc over a network

send the scan to a destination configured through hp instant share

send the scan to a memory card loaded in your hp psc

stop scanning

use the fax features

send a fax

enable fax confirmation

send a basic fax