HP PRO X476, CN461AB1H, X576 User Manual
OFFICEJET PRO X476 AND X576
MFP SERIES
User Guide
HP Officejet Pro X476 and X576 MFP
Series
User Guide
Copyright and License
© 2012 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Edition 2, 6/2012
Trademark Credits
®
Adobe
, Acrobat®, and PostScript® are
trademarks of Adobe Systems
Incorporated.
Intel® Core™ is a trademark of Intel
Corporation in the U.S. and other countries.
Java™ is a US trademark of Sun
Microsystems, Inc.
Microsoft®, Windows®, Windows® XP, and
Windows Vista® are U.S. registered
trademarks of Microsoft Corporation.
®
UNIX
is a registered trademark of The
Open Group.
ENERGY STAR and the ENERGY STAR
mark are registered U.S. marks.
Conventions used in this guide
TIP: Tips provide helpful hints or shortcuts.
NOTE: Notes provide important information to explain a concept or to complete a task.
CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging
the product.
WARNING! Warnings alert you to specific procedures that you should follow to avoid personal
injury, catastrophic loss of data, or extensive damage to the product.
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iv Conventions used in this guide ENWW
Table of contents
1 Product basics ................................................................................................................................................ 1
Product overview .................................................................................................................................. 2
HP Officejet Pro X476 MFP Series models ......................................................................... 2
HP Officejet Pro X576 MFP Series models ......................................................................... 3
Environmental features ........................................................................................................................ 3
Accessibility features ............................................................................................................................ 4
Product views ....................................................................................................................................... 5
Front view ............................................................................................................................ 5
Back view ............................................................................................................................. 6
Interface ports ...................................................................................................................... 7
Serial number and model number location .......................................................................... 8
Control panel layout ............................................................................................................. 9
2 Control panel menus .................................................................................................................................... 13
Copy menu ......................................................................................................................................... 13
Fax menus .......................................................................................................................................... 15
Scan menus ....................................................................................................................................... 16
Apps ................................................................................................................................................... 17
Plug and Print ..................................................................................................................................... 17
Setup Menu ........................................................................................................................................ 17
Fax Setup menu ................................................................................................................ 18
Network Setup menu ......................................................................................................... 21
HP Digital Solutions Setup menu ....................................................................................... 23
Device Setup menu ........................................................................................................... 23
Tools menu ........................................................................................................................ 27
Print Reports menu ............................................................................................................ 28
3 Connect the product ..................................................................................................................................... 29
Connect the product using a USB cable ............................................................................................ 29
CD installation .................................................................................................................... 29
Connect the product to a network ...................................................................................................... 30
Supported network protocols ............................................................................................. 30
Install the product on a wired network ............................................................................... 30
Configure IP network settings ............................................................................................ 31
HP ePrint ........................................................................................................................... 33
Install the product on a wireless network (wireless models only) ....................................................... 34
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Connect the product to a wireless network using the Wireless Setup Wizard ................... 34
Connect the product to a wireless network using WPS ..................................................... 34
Install the software for a wireless product currently on the network .................................. 35
Manually connect the product to a wireless network ......................................................... 35
4 Use the product with Windows .................................................................................................................... 37
Supported operating systems and printer drivers for Windows .......................................................... 37
Select the correct printer driver for Windows ..................................................................................... 37
HP Universal Print Driver (UPD) ........................................................................................ 39
Change print job settings for Windows ............................................................................................... 39
Priority for print settings ..................................................................................................... 39
Change the settings for all print jobs until the software program is closed ........................ 40
Change the default settings for all print jobs ...................................................................... 40
Change the product configuration settings ........................................................................ 40
Remove the printer driver from Windows ........................................................................................... 41
Supported utilities for Windows .......................................................................................................... 41
Other Windows components and utilities ........................................................................... 41
5 Use the product with Mac ............................................................................................................................ 43
Supported operating systems and printer drivers for Mac .................................................................. 43
Software for Mac computers .............................................................................................................. 43
HP Utility for Mac ............................................................................................................... 43
Priority for print settings for Mac ......................................................................................................... 45
Change printer-driver settings for Mac ............................................................................................... 45
Change the settings for all print jobs until the software program is closed ........................ 45
Change the default settings for all print jobs ...................................................................... 45
Change the product configuration settings ........................................................................ 45
Remove the printer driver from Mac operating systems ..................................................................... 46
Supported utilities for Mac .................................................................................................................. 46
HP Embedded Web Server ............................................................................................... 46
Fax with Mac ...................................................................................................................................... 46
Scan with Mac .................................................................................................................................... 47
Use the HP Scan software to scan images to a Mac computer. ........................................ 47
Scan using Apple Preview and Image Capture applications (Mac OS X v10.6 and
later) ................................................................................................................................... 47
Solve problems with Mac ................................................................................................................... 48
6 Paper and print media .................................................................................................................................. 49
Understand paper use ........................................................................................................................ 49
Change the printer driver to match the paper type and size in Windows ........................................... 50
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Supported paper sizes ....................................................................................................................... 50
Supported paper types and tray capacity ........................................................................................... 53
Load paper trays ................................................................................................................................ 55
Load Tray 1 (multi-purpose tray on left side of the product) .............................................. 55
Load Tray 2 or optional Tray 3 ........................................................................................... 56
Load the document feeder ................................................................................................. 57
Configure trays ................................................................................................................................... 58
7 Ink cartridges ................................................................................................................................................ 61
Ink cartridge information ..................................................................................................................... 61
Supplies views .................................................................................................................................... 62
Ink cartridge view ............................................................................................................... 62
Manage ink cartridges ........................................................................................................................ 62
Change settings for ink cartridges ..................................................................................... 62
Store and recycle supplies ................................................................................................. 63
HP anticounterfeit website ................................................................................................. 63
Replacement instructions ................................................................................................................... 64
Replace the ink cartridges ................................................................................................. 64
Solve issues with supplies .................................................................................................................. 66
Check the ink cartridges .................................................................................................... 66
Interpret control panel messages for supplies ................................................................... 69
8 Print ................................................................................................................................................................ 73
Print tasks (Windows) ......................................................................................................................... 73
Open the printer driver with Windows ................................................................................ 73
Get help for any printing option with Windows ................................................................... 74
Change the number of print copies with Windows ............................................................. 75
Save custom print settings for reuse with Windows .......................................................... 75
Improve print quality with Windows ................................................................................... 78
Print on both sides (duplex) with Windows ........................................................................ 79
Print multiple pages per sheet with Windows .................................................................... 81
Select page orientation with Windows ............................................................................... 82
Set Advanced color options with Windows ........................................................................ 83
Print tasks (Mac) ................................................................................................................................ 83
Create and use printing presets with Mac ......................................................................... 83
Print a cover page with Mac .............................................................................................. 84
Print multiple pages on one sheet of paper with Mac ........................................................ 84
Print on both sides of the page (duplex printing) with Mac ................................................ 85
Set the color options with Mac ........................................................................................... 85
Additional print tasks (Windows) ........................................................................................................ 86
Cancel a print job with Windows ........................................................................................ 86
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Print colored text as black (grayscale) with Windows ........................................................ 86
Print on special paper or labels with Windows .................................................................. 86
Print the first or last page on different paper with Windows ............................................... 88
Scale a document to fit page size with Windows ............................................................... 91
Add a watermark to a document with Windows ................................................................. 92
Create a booklet with Windows ......................................................................................... 93
Additional print tasks (Mac OS X) ...................................................................................................... 94
Cancel a print job with Mac ................................................................................................ 94
Change the paper size and type with Mac ......................................................................... 95
Resize documents or print on a custom paper size with Mac ............................................ 95
Use watermarks with Mac .................................................................................................. 95
Use HP ePrint ..................................................................................................................................... 95
Use the HP ePrint Mobile Driver ........................................................................................................ 96
AirPrint ................................................................................................................................................ 97
Connect the printer with HP Wireless Direct ...................................................................................... 98
Connect and print from a WiFi capable mobile device ...................................................... 98
Connect and print from a WiFi capable computer over a wireless router and Wireless
Direct ................................................................................................................................. 99
Connect and print from a WiFi capable computer over Wireless Direct only ..................... 99
Change from printing over USB to a Wireless Direct connection ...................................... 99
Plug and Print USB Drive printing .................................................................................................... 100
9 Color ............................................................................................................................................................. 103
Adjust color ....................................................................................................................................... 103
Change the color theme for a print job ............................................................................ 103
Change the color options ................................................................................................. 104
Use the HP EasyColor option ........................................................................................................... 105
Match colors to your computer screen ............................................................................................. 106
Print fade- and water-resistant prints ............................................................................................... 107
10 Copy ........................................................................................................................................................... 109
Use copy functions ........................................................................................................................... 110
Copy ................................................................................................................................ 110
Multiple copies ................................................................................................................. 110
Copy a multiple-page original .......................................................................................... 111
Copy identification cards .................................................................................................. 112
Cancel a copy job ............................................................................................................ 113
Reduce or enlarge a copy ................................................................................................ 113
Collate a copy job ............................................................................................................ 114
Copy settings .................................................................................................................................... 114
Check the scanner glass for dirt and smudges ................................................................ 114
viii ENWW
Adjust the lightness or darkness for copies ..................................................................... 115
Define custom copy settings ............................................................................................ 116
Set the paper size and type for copying on special paper ............................................... 116
Copy photos ..................................................................................................................................... 117
Copy mixed size originals ................................................................................................................. 117
Copy on both sides ........................................................................................................................... 118
Copy on both sides automatically .................................................................................... 118
11 Scan ........................................................................................................................................................... 121
Use scan functions ........................................................................................................................... 122
Scan methods .................................................................................................................. 122
Cancel a scan .................................................................................................................. 124
Scan settings .................................................................................................................................... 124
Scanner resolution and color ........................................................................................... 124
Scan quality ..................................................................................................................... 126
Scan a photo to USB ........................................................................................................................ 127
12 Fax .............................................................................................................................................................. 129
Set up fax ......................................................................................................................................... 129
Install and connect the hardware ..................................................................................... 129
Configure fax settings ...................................................................................................... 129
Use the phone book ......................................................................................................................... 130
Use speed dials ............................................................................................................... 131
Manage group-dial entries ............................................................................................... 132
Set fax settings ................................................................................................................................. 132
Send-fax settings ............................................................................................................. 132
Receive-fax settings ........................................................................................................ 135
Set fax polling .................................................................................................................. 138
Use fax ............................................................................................................................................. 139
Fax software .................................................................................................................... 139
Cancel a fax ..................................................................................................................... 139
Use fax on a DSL, PBX, or ISDN system ........................................................................ 139
Use fax on a VoIP service ............................................................................................... 140
Fax memory ..................................................................................................................... 141
Delete faxes from memory ............................................................................................... 141
Send a fax ........................................................................................................................ 141
Receive a fax ................................................................................................................... 149
Solve fax problems ........................................................................................................................... 150
Fax troubleshooting checklist .......................................................................................... 150
Fax error messages ......................................................................................................... 152
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Fax logs and reports ........................................................................................................ 157
Change error correction and fax speed ........................................................................... 158
Solve problems sending faxes ......................................................................................... 158
Solve problems receiving faxes ....................................................................................... 165
Solve general fax problems ............................................................................................. 169
Regulatory information and warranties ............................................................................................. 170
13 Manage and maintain ............................................................................................................................... 171
Print information pages .................................................................................................................... 171
Use the HP Embedded Web Server ................................................................................................. 172
About cookies .................................................................................................................. 173
Open the HP Embedded Web Server .............................................................................. 173
Features ........................................................................................................................... 173
Use HP Web Jetadmin software ...................................................................................................... 176
Product security features .................................................................................................................. 177
Security statements ......................................................................................................... 177
Assign an administrator password in the HP Embedded Web Server ............................. 177
Control Panel Lock .......................................................................................................... 177
Disable unused protocols and services ........................................................................... 177
Administrator Settings ...................................................................................................... 178
Color Access Control ....................................................................................................... 178
Protected Protocols – HTTPS .......................................................................................... 179
Firewall ............................................................................................................................ 179
Scan-to and Fax-to Folder Authentication ....................................................................... 179
Syslog .............................................................................................................................. 179
Certificates ....................................................................................................................... 179
Signed Firmware .............................................................................................................. 179
Wireless Authentication ................................................................................................... 179
Economy settings ............................................................................................................................. 180
Print with General Office mode ........................................................................................ 180
Power handling ................................................................................................................ 180
Clean the product ............................................................................................................................. 181
Clean the printhead ......................................................................................................... 181
Clean the scanner glass strip and platen ......................................................................... 181
Clean the document feeder pickup rollers and separation pad ....................................... 182
Clean the touch screen .................................................................................................... 183
Product updates ............................................................................................................................... 183
14 Solve problems ......................................................................................................................................... 185
Customer support ............................................................................................................................. 185
Problem-solving checklist ................................................................................................................. 185
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Step 1: Check that the product power is on ..................................................................... 186
Step 2: Check the control panel for error messages ....................................................... 186
Step 3: Test print functionality ......................................................................................... 186
Step 4: Test copy functionality ......................................................................................... 186
Step 5: Test the fax sending functionality ........................................................................ 187
Step 6: Test the fax receiving functionality ...................................................................... 187
Step 7: Try sending a print job from a computer .............................................................. 187
Step 8: Test the Plug and Print USB Drive printing functionality ..................................... 187
Factors that affect product performance .......................................................................... 187
Restore the factory-set defaults ....................................................................................................... 188
Paper feeds incorrectly or becomes jammed ................................................................................... 189
The product does not pick up paper ................................................................................ 189
The product picks up multiple sheets of paper ................................................................ 189
Prevent paper jams .......................................................................................................... 189
Clear jams ........................................................................................................................................ 190
Jam locations ................................................................................................................... 190
Clear jams from the document feeder ............................................................................. 191
Clear jams in Tray 1(Multi-purpose tray) ......................................................................... 192
Clear jams in Tray 2 ......................................................................................................... 196
Clear jams in optional Tray 3 ........................................................................................... 197
Clear jams in the left door ................................................................................................ 198
Clear jams in the output bin ............................................................................................. 200
Clear jams in the duplexer ............................................................................................... 201
Improve print quality ......................................................................................................................... 203
Use the correct paper type setting in the printer driver .................................................... 204
Adjust color ...................................................................................................................... 204
Use paper that meets HP specifications .......................................................................... 208
Check the ink cartridges .................................................................................................. 208
Clean ink smears ............................................................................................................. 210
Clean the printhead ......................................................................................................... 211
Use the printer driver that best meets your printing needs .............................................. 211
Improve print quality for copies ........................................................................................ 212
The product does not print or it prints slowly .................................................................................... 213
The product does not print ............................................................................................... 213
The product prints slowly ................................................................................................. 214
Solve Plug and Print USB Drive printing problems .......................................................................... 214
The USB Print menu does not open when you insert the USB accessory ...................... 215
The file does not print from the USB storage device ....................................................... 215
The file that you want to print is not listed in the USB Print menu ................................... 215
Solve product connectivity problems ................................................................................................ 216
Solve USB direct-connect problems ................................................................................ 216
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Solve network problems .................................................................................................. 216
Solve wireless network problems ..................................................................................................... 218
Wireless connectivity checklist ........................................................................................ 218
The control panel displays the message: The wireless feature on this product has
been turned off ................................................................................................................. 219
The product does not print after the wireless configuration completes ............................ 219
The product does not print, and the computer has a third-party firewall installed ........... 219
The wireless connection does not work after moving the wireless router or product ...... 220
Cannot connect more computers to the wireless product ................................................ 220
The wireless product loses communication when connected to a VPN .......................... 221
The network does not appear in the wireless networks list ............................................. 221
The wireless network is not functioning ........................................................................... 221
Solve product software problems with Windows .............................................................................. 221
Solve product software problems with Mac ...................................................................................... 222
The printer driver is not listed in the Print & Scan list ...................................................... 223
The product name does not appear in the product list in the Print & Scan list ................ 223
The printer driver does not automatically set up the selected product in the Print &
Scan list ........................................................................................................................... 223
A print job was not sent to the product that you wanted .................................................. 223
When connected with a USB cable, the product does not appear in the Print & Scan
list after the driver is selected. ......................................................................................... 223
You are using a generic printer driver when using a USB connection ............................. 224
Appendix A Supplies and accessories ........................................................................................................ 225
Order parts, accessories, and supplies ............................................................................................ 225
Part numbers .................................................................................................................................... 225
Appendix B Service and support ................................................................................................................. 227
Hewlett-Packard limited warranty statement .................................................................................... 227
End User License Agreement .......................................................................................................... 228
OpenSSL .......................................................................................................................................... 230
Customer support ............................................................................................................................. 231
Appendix C Product specifications ............................................................................................................. 233
Physical specifications ..................................................................................................................... 234
Power consumption, electrical specifications, and acoustic emissions ............................................ 234
Acoustic emissions ........................................................................................................................... 234
Environmental specifications ............................................................................................................ 234
Appendix D Environmental product stewardship program ....................................................................... 237
Protecting the environment .............................................................................................................. 237
xii ENWW
Ozone production ............................................................................................................................. 237
Power consumption .......................................................................................................................... 238
Paper use ......................................................................................................................................... 238
Plastics ............................................................................................................................................. 238
HP Officejet print supplies ................................................................................................................ 238
Return and recycling instructions ..................................................................................................... 239
United States and Puerto Rico ........................................................................................ 239
Non-U.S. returns .............................................................................................................. 240
Battery disposal ............................................................................................................... 240
Printer recycling ............................................................................................................... 240
Paper ................................................................................................................................................ 240
Material restrictions .......................................................................................................................... 240
Disposal of waste equipment by users ............................................................................................. 241
Electronic Hardware Recycling ........................................................................................................ 241
Chemical substances ....................................................................................................................... 241
Material Safety Data Sheet (MSDS) ................................................................................................. 242
For more information ........................................................................................................................ 243
Substances Table (China) ................................................................................................................ 243
Restriction on Hazardous Substances statement (Turkey) .............................................................. 243
Restriction on Hazardous Substances statement (Ukraine) ............................................................. 244
Restriction on Hazardous Substances statement (Vietnam) ............................................................ 244
Appendix E Regulatory information ............................................................................................................. 245
Regulatory Notices ........................................................................................................................... 245
Regulatory model identification number .......................................................................... 245
FCC Statement ................................................................................................................ 245
VCCI statement (Japan) ................................................................................................................... 246
Power cord instructions .................................................................................................................... 246
Power cord statement (Japan) ......................................................................................................... 246
EMC statement (Korea) .................................................................................................................... 246
GS statement (Germany) ................................................................................................................. 247
European Union Regulatory Notice .................................................................................................. 247
Additional statements for telecom (fax) products ............................................................................. 248
EU Statement for Telecom Operation .............................................................................. 248
New Zealand Telecom Statements .................................................................................. 248
Additional FCC statement for telecom products (US) ...................................................... 249
Telephone Consumer Protection Act (US) ...................................................................... 250
Industry Canada CS-03 requirements ............................................................................. 250
Note à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of
the Canadian telephone network ..................................................................................... 251
Australia Wired Fax Statement ........................................................................................ 251
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Notice to users of the German telephone network .......................................................... 251
Vietnam Telecom wired marking for ICTQC Type approved products ............................ 251
Additional statements for wireless products ..................................................................................... 251
FCC compliance statement—United States .................................................................... 251
Notice to users in the US and Canada ............................................................................ 252
Australia statement .......................................................................................................... 252
Brazil ANATEL statement ................................................................................................ 252
Canadian statements ....................................................................................................... 252
Japan statement .............................................................................................................. 253
Korean statement ............................................................................................................ 253
Taiwan statement ............................................................................................................ 253
Mexico statement ............................................................................................................. 253
Anonymous usage information storage ............................................................................................ 253
Appendix F How do I? ................................................................................................................................... 255
Index ................................................................................................................................................................. 257
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1 Product basics
Product overview
●
Environmental features
●
Accessibility features
●
Product views
●
ENWW 1
Product overview
HP Officejet Pro X476 MFP Series models
Officejet Pro X476dn models
CN460A
Paper handling:
Tray 1 (50-sheet capacity for 75 GSM or
●
20 lb. Bond paper)
Tray 2 (500-sheet capacity for 75 GSM or
●
20 lb. Bond paper)
● Optional Tray 3 (500- sheet capacity for
75 GSM or 20 lb. Bond paper)
ADF Feeder Tray (50- sheet capacity for
●
75 GSM or 20 lb. Bond paper)
● Standard output bin (250- sheet capacity
for 75 GSM or 20 lb. Bond paper)
● Automatic duplex printing
Supported operating systems:
● Windows XP, 32-bit (Service Pack 2 or
Higher)
Windows Vista, 32-bit and 64-bit
●
Windows 7, 32-bit and 64-bit
●
Windows 8, 32–bit and 64–bit
●
Windows 8 Pro, 32-bit & 64-bit
●
Mac OS X v10.6 and later
●
NOTE: For additional information on
Operating System support, see Supported
operating systems and printer drivers for
Windows.
Print:
● Plug and Print USB Drive printing (no computer
required)
Copy:
● Copies at up to 20 ppm in black and 15 ppm in
color
50-page document feeder that supports page
●
sizes from 127 to 356 mm (5 to 14 in) in length
and from 127 to 216 mm (5 to 8.5 in) in width
● Flatbed scanner supports page sizes up to 297
mm (11.7 in) in length and up to 215 mm (8.5
in) in width
Automatic duplex copying
●
Scan:
Automatic duplex scanning
●
Scan to Memory Device (no computer required)
●
Fax:
V.34 with an RJ-11 fax port
●
Connectivity:
● Hi-Speed USB 2.0
● 10/100 Ethernet (wired) LAN connection
Officejet Pro X476dw models
CN461A
Has the same features as the Officejet Pro X476dn Series, but includes the following:
802.11 B/G/N Single Band wireless adapter
●
HP Wireless Direct printing
●
2 Chapter 1 Product basics ENWW
HP Officejet Pro X576 MFP Series models
Officejet Pro X576dw models
CN462A
Paper handling:
Tray 1 (50-sheet capacity for 75 GSM or
●
20 lb. Bond paper)
● Tray 2 (500-sheet capacity for 75 GSM or
20 lb. Bond paper)
Optional Tray 3 (500- sheet capacity for
●
75 GSM or 20 lb. Bond paper)
ADF Feeder Tray (50- sheet capacity for
●
75 GSM or 20 lb. Bond paper)
● Standard output bin (250- sheet capacity
for 75 GSM or 20 lb. Bond paper)
Automatic duplex printing
●
Supported operating systems:
Windows XP, 32-bit (Service Pack 2 or
●
Higher)
● Windows Vista, 32-bit and 64-bit
● Windows 7, 32-bit and 64-bit
● Windows 8, 32–bit and 64–bit
● Windows 8 Pro, 32-bit & 64-bit
● Mac OS X v10.6 and later
NOTE: For additional information on
Operating System support, see Supported
operating systems and printer drivers for
Windows.
Print:
● Plug and Print USB Drive printing (no computer
required
Copy:
Copies at up to 20 ppm in black and 15 ppm in
●
color
● 50-page document feeder that supports page
sizes from 127 to 356 mm (5 to 14 in) in length
and from 127 to 216 mm (5 to 8.5 in) in width
Flatbed scanner supports page sizes up to 297
●
mm (11.7 in) in length and up to 215 mm (8.5
in) in width
● Automatic duplex copying
Scan:
● Automatic duplex scanning
● Scan to Memory Device (no computer required)
Fax:
● V.34 with an RJ-11 fax port
Connectivity:
● Hi-Speed USB 2.0
● 802.11 B/G/N Single Band wireless
adapter
10/100 Ethernet (wired) LAN connection
●
HP ePrint
●
HP Wireless Direct printing
●
Environmental features
Duplex printing Automatic duplex printing is available with the Officejet Pro X476 and Officejet Pro X576.
Duplex printing saves the environment and saves you money.
Print multiple pages per
sheet
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Save paper by printing two or more pages of a document side-by-side on one sheet of paper.
Access this feature through the printer driver.
Environmental features
3
Copies multiple pages per
sheet
Recycling Reduce waste by using recycled paper.
Energy savings Sleep modes and timer options enable this product to quickly go into reduced power states
Save paper by copying two pages of an original document side-by-side on one sheet of
paper.
Recycle ink cartridges by using the HP Planet Partners return process.
when not printing, thus saving energy.
NOTE: Additional energy savings may be realized by turning off the printer if it will not be used for
more than four hours.
Accessibility features
The product includes several features that aid users with limited vision, hearing, dexterity or strength.
Online user guide that is compatible with text screen-readers.
●
Ink cartridges can be installed and removed using one hand.
●
All doors and covers can be opened using one hand.
●
4 Chapter 1 Product basics ENWW
Product views
Front view
1
2
11
10
9
8
7
1 Document feeder cover, provides access for clearing jams
3
4
5
6
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2 Document feeder input tray
3 Document feeder input tray extension
4 Document feeder output bin
5 Output bin extension
6 Output bin
7 Tray 2 - Main paper tray
8 On/Off button
9 Ink cartridge door
10 Color touch screen control panel
11 USB 2.0 port
IMPORTANT: Caution should be taken when moving the printer since tilting at an angle of > 15
degrees could result in ink leakage, especially soon after startup.
Product views
5
Back view
6
1
5
4
2
3
1 Left door (access for clearing jams)
2 Tray 1 (Multi-purpose tray)
3 Power connection
4 Hi-Speed USB 2.0 ports
5 Ethernet port
6 Fax line port
6 Chapter 1 Product basics ENWW
Interface ports
1
2
3
4
1 Fax line port
2 Ethernet port
3 USB Host port accepts USB storage devices for Scan-to-USB and Plug and Print.
NOTE: A USB Host port is also located on the front of the product behind the control panel.
4 USB Device port accepts a USB cable from a PC (alternative to Network and Wireless connections).
ENWW
Product views
7
Serial number and model number location
Open the ink cartridge door to view the serial number and product model number label.
8 Chapter 1 Product basics ENWW
Control panel layout
Jan 00 00 00:00a
1 Display and touch screen area
2
3
4
5
6
7
8
Help button: provides access to the product help system
Right arrow button: moves the cursor to the right or moves the display image to the next screen
NOTE: This button illuminates only when the current screen can use this feature.
Cancel button: cancels the current job or exits the current screen.
NOTE: This button illuminates only when the current screen can use this feature.
Back button: returns to the previous screen
NOTE: This button illuminates only when the current screen can use this feature.
Left arrow button: moves the cursor to the left
NOTE: This button illuminates only when the current screen can use this feature.
Home button: provides quick access to the Home screen. This button only illuminates only when the current
screen can use this feature.
Wireless light: indicates the wireless network is enabled. The light blinks while the product is establishing a
connection to the wireless network. When connected, the light stops blinking and stays lit.
ENWW
Product views
9
Buttons on the Home screen
The Home screen provides access to the product features, and it indicates the product status.
NOTE: Depending on the product configuration, the features on the Home screen can vary. The
layout might also be reversed for some languages.
1
2
3 Eco Settings
4
5
6
Web Services
HP ePrint is a tool that prints documents by using any e-mail enabled device to send them to the product’s e-mail
address.
Network
can print the Network Summary page, set up a wireless network connection, and access advanced network
settings.
NOTE: The wireless network feature is only available on select models.
NOTE: When you are connected to a wireless network, this icon changes to a set of signal strength bars.
Fax Status
Supplies
print the Supplies Status page.
Apps
button: provides access to the Apps menu to print directly from select Web applications.
Jan 00 00 00:00a
button: provides quick access to HP Web Services features, including HP ePrint.
button: provides access to network settings and information. From the network settings screen, you
button: provides a list of options to help reduce energy and paper consumption.
button: provides a list of available fax reports and settings.
button: provides information about supplies status. From the supplies summary screen, you can
7
Scan
button: provides access to the scan feature.
10 Chapter 1 Product basics ENWW
8 Status display. When the product is idle, this area of the control panel displays the time and date and allows for
access to the time and date settings by touching this area. When the product is processing a job, job status
information replaces the time and date display.
9
10
From the Home screen you can touch the right arrow button of the Control Panel to access the USB Doc Print
Fax
button: provides access to the fax feature.
Copy
printing and scanning feature (no computer is required), and the Setup button provides access to the product
settings.
button: provides access to the copy feature.
按钮 and Setup button. The USB Doc Print button provides access to the Plug and Print USB Drive
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Product views
11
Control panel help system
The product has a built-in Help system that explains how to use each screen. To open the Help
system, press the Help
For some screens, the Help opens to a global menu where you can search for specific topics. You
can browse through the menu structure by touching the buttons in the menu.
Some Help screens include animations that guide you through procedures, such as clearing paper
jams.
For screens that contain settings for individual tasks, the Help opens to a topic that explains the
options for that task.
button in the upper-right corner of the control panel.
12 Chapter 1 Product basics ENWW
2 Control panel menus
Copy menu
●
Fax menus
●
Scan menus
●
Apps
●
Plug and Print
●
Setup Menu
●
Copy menu
To access these features, touch the Copy button, from the Control Panel.
NOTE: Settings that you change with this menu expire 2 minutes after the last copy completes.
Menu item Sub-menu item Sub-menu item Description
Number of Copies (1–99) Specifies the number of copies
Two-Sided 1-Sided to 1-Sided Copy*
1-Sided to 2-Sided Copy
2-Sided to 1-Sided Copy
2-Sided to 2-Sided Copy
Lighter/Darker Specifies how light or dark you
Start Black
Color
Preview Provides an on-screen preview
Specifies the duplex setting for
copies.
would like to make the copy.
Specifies to make a black and
white or color copy.
of what is being copied.
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Copy menu
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Menu item Sub-menu item Sub-menu item Description
Settings HP Copy Fix On
Off*
ID Copy On
Off*
Resize Actual*
Full Page=91%
Fit to Page
Legal to Letter=72%
A4 to Letter=91%
Custom Size
2 on 1
Quality Presentation
Professional*
General Office
Enhances printouts by removing
dark edges and fixing page
skew problems for black and
white copies.
Copies both sides of
identification cards, or other
small-size documents, onto the
same side of one sheet of
paper.
Resizes the copy.
Sets the copy quality.
Collate On
Off*
Margin Shift On
Off*
Crop Allows you to copy a specific
Copy Preview Provides an on-screen preview
Tray Selection Tray 1
Tray 2*
Tray 3
Enhancements Text
Photo
Mixed*
None
Set as New Defaults Saves any changes you have
Specifies whether to collate
copy jobs
Shifts the left margin for binding.
portion of the page.
of what is being copied.
Specifies which tray, and the
paper size and type, to use for
copies.
Enhances specific aspects of
your copy
made to this menu as the new
defaults
14 Chapter 2 Control panel menus ENWW
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