HP Officejet 4630 e User Manual

HP Officejet 4630 e-All-in-One series

Table of contents

1 HP Officejet 4630 e-All-in-One series Help ....................................................................................................... 1

2 Get to know the HP Officejet 4630 series ......................................................................................................... 3

Printer parts .......................................................................................................................................... 4

Control panel and status lights ............................................................................................................. 6

Wireless settings .................................................................................................................................. 8

3 Print ................................................................................................................................................................... 9

Print documents ................................................................................................................................. 10

Print photos ........................................................................................................................................ 12

Print envelopes ................................................................................................................................... 13

Print Quick Forms ............................................................................................................................... 14

Print with HP wireless direct ............................................................................................................... 15

Print using the maximum dpi .............................................................................................................. 17

Tips for print success ......................................................................................................................... 18

4 Paper basics ................................................................................................................................................... 21

Recommended papers for printing ..................................................................................................... 22

Load media ......................................................................................................................................... 24

Load original ....................................................................................................................................... 28

Order HP paper supplies .................................................................................................................... 30

5 Copy and scan ................................................................................................................................................ 31

Copy documents ................................................................................................................................ 32

Scan to a computer ............................................................................................................................ 34

Tips for copy success ......................................................................................................................... 35

Tips for scan success ......................................................................................................................... 36

6 Fax .................................................................................................................................................................. 37

Send a fax .......................................................................................................................................... 38

Receive a fax ...................................................................................................................................... 43

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Set up speed-dial entries .................................................................................................................... 47

Change fax settings ............................................................................................................................ 49

Fax and digital phone services ........................................................................................................... 53

Fax over Internet Protocol .................................................................................................................. 54

Use reports ......................................................................................................................................... 55

Tips for fax success ............................................................................................................................ 58

7 Use Web Services .......................................................................................................................................... 59

HP ePrint ............................................................................................................................................ 60

Use HP Printables .............................................................................................................................. 62

Use the HP Connected website ......................................................................................................... 63

Tips for using Web Services ............................................................................................................... 64

8 Work with cartridges ....................................................................................................................................... 65

Check the estimated ink levels ........................................................................................................... 66

Order ink supplies .............................................................................................................................. 67

Choose right ink cartridges ................................................................................................................. 68

Replace the cartridges ....................................................................................................................... 69

Use single-cartridge mode ................................................................................................................. 71

Cartridge warranty information ........................................................................................................... 72

Tips for working with cartridges .......................................................................................................... 73

9 Connectivity .................................................................................................................................................... 75

Wi-Fi Protected Setup (WPS – requires WPS router) ........................................................................ 76

Traditional wireless connection (requires router) ............................................................................... 77

USB connection (non-network connection) ........................................................................................ 79

Change from a USB connection to a wireless network ...................................................................... 80

Connect wirelessly to the printer without a router .............................................................................. 81

Tips for setting up and using a networked printer .............................................................................. 82

Advanced printer management tools (for networked printers) ........................................................... 83

10 Solve a problem ............................................................................................................................................ 85

Clear a paper jam ............................................................................................................................... 86

Clear the print carriage ....................................................................................................................... 91

Improve print quality ........................................................................................................................... 92

Unable to print .................................................................................................................................... 96

Resolve copy and scan issues ......................................................................................................... 100

Resolve fax issues ........................................................................................................................... 101

Resolve networking issues ............................................................................................................... 102

HP support ....................................................................................................................................... 103

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Appendix A Technical information ................................................................................................................... 111

Hewlett-Packard Company notices .................................................................................................. 112

Anonymous usage information storage ............................................................................................ 113

Specifications ................................................................................................................................... 114

Environmental product stewardship program ................................................................................... 118

Regulatory notices ............................................................................................................................ 122

Appendix B Additional fax setup ...................................................................................................................... 133

Set up faxing (parallel phone systems) ............................................................................................ 134

Serial-type fax setup ......................................................................................................................... 157

Test fax setup ................................................................................................................................... 158

Index ................................................................................................................................................................. 159

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1 HP Officejet 4630 e-All-in-One series Help

Learn how to use your HP Officejet 4630 series

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Printer parts on page 4

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Control panel and status lights on page 6

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Load media on page 24

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Print on page 9

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Copy documents on page 32

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Scan to a computer on page 34

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Replace the cartridges on page 69

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Clear a paper jam on page 86

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Check the estimated ink levels on page 66

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2 Chapter 1 HP Officejet 4630 e-All-in-One series Help ENWW

2 Get to know the HP Officejet 4630 series

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Printer parts

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Control panel and status lights

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Wireless settings

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Printer parts

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Front and top views of the HP Officejet 4630 series

1 Lid

2 Lid-backing

3 Scanner glass

4 Automatic Document Feeder (ADF)

5 Cartridge access door

6 Cleanout

7 Printer display

8 Control panel

9 Paper tray

10 Paper tray extender (also referred to as the tray extender)

11 Cartridge access area

12 Paper-width guides

4 Chapter 2 Get to know the HP Officejet 4630 series ENWW

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Rear view of the HP Officejet 4630 series

13 Fax port (2-EXT)

14 Fax port (1-LINE)

15 USB port

16 Power connection

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Control panel and status lights

Figure 2-1 Control panel features

Feature Description

1 On button: Turns the printer on or off.

2 Home: Returns to the Home screen, the screen that is displayed when you first turn on the

printer.

3 Up button: Use this button to navigate menus and select number of copies.

4 Wireless status light: Blue light indicates wireless connection.

5 Wireless button: Press the button to view wireless status and menu options. Press and hold

down the button until light blinks to start Wi-Fi Protected Setup (WPS) push button mode.

6 Keypad: Use the keypad to enter numbers and text.

7 Back: Returns to the previous screen.

8 Selection button: The function of this button changes depending on what is displayed on the

printer display.

9 OK: Confirms the current selection.

10 Down button: Use this button to navigate menus and select number of copies.

11 Help: On the Home screen, shows all Help topics. On another screen, shows information or

animation on the display to assist in the current operation.

12 ePrint button: Press the button to display the Web Services Settings menu where you can

view the printer's email address and make ePrint settings.

Figure 2-2 On button light

Light behavior Solution

Off The printer is powered off.

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Light behavior Solution

Dimmed Indicates the printer is in Sleep mode. The printer automatically enters Sleep mode after 5

minutes of inactivity.

Fast blinking Error has occurred. Refer to the messages on the printer display.

Pulsing Indicates that the printer is initializing or is being shut down.

On The printer is printing, scanning, copying, or is on and ready to print.

Figure 2-3 Wireless status light

Light behavior Solution

Off Wireless is off. Press the Wireless button to access the wireless menu on the printer display.

Use the wireless menu to enable wireless printing.

Slow blinking Wireless is connecting or is on but not connected to a network. If the connection cannot be

established, make sure the printer is within the range of wireless signal.

Fast blinking A wireless error has occurred. Refer to the messages on the printer display.

On Wireless connection has been established and you can print.

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Wireless settings

Press the Wireless button to view wireless status and menu options.

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If the printer has an active connection to a wireless network, the wireless light is on solid blue and the printer display shows Connected and the printer IP address.

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If wireless is turned off, the wireless light is off and the display screen shows Wireless Off.

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If wireless is enabled (wireless radio on) and a wireless connection has not been established, the wireless light is blinking and the display screen shows Connecting or Not Connected.

You can use the printer display to retrieve information about your wireless network, establish a wireless connection, and more.

How do I? Instructions

Print a network configuration page. The network configuration page displays the network status, hostname, network name, and more.

1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Print Report, and then select Configuration Page.

Print a wireless network test report. The wireless network test report displays the diagnostics results for the status of the wireless network, wireless signal strength, detected networks, and more.

1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Print Report, and then select Test Report.

Restore network settings to default settings. 1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Restore Defaults.

4. Confirm the selection to restore defaults.

Turn wireless on or off. 1. Press the Wireless button to access the Wireless

Settings menu.

2. Select Wireless.

3. From the Wireless On/Off menu select On or Off.

Establish a Wi-Fi Protected Setup (WPS) connection. For more information, see

Wi-Fi Protected Setup (WPS –

requires WPS router) on page 76.

Connect the printer to a wireless network. For more information, see

Traditional wireless connection

(requires router) on page 77.

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3Print

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Print documents

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Print photos

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Print envelopes

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Print Quick Forms

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Print with HP wireless direct

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Print using the maximum dpi

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Tips for print success

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Print documents

To load paper

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Place the paper in the paper tray. The side to be printed on should face down.

4. Push the stack of paper into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the paper.

To print a document

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

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On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. Click OK to close the Properties dialog box.

6. Click Print or OK to begin printing.

To print on both sides of the page

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

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3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

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On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. On the Layout tab, select Flip on Long Edge or Flip on Short Edge from the Print on Both Sides

drop-down list.

6. Click OK to print.

NOTE: After one page of the document is printed, you are prompted to wait for a few seconds.

Then the printer automatically reloads the paper back to print on the other side. You do not need to manually reload the paper.

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Print photos

To load photo paper

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Remove all paper from the paper tray, and then load the photo paper with side to be printed on

facing down.

4. Push the stack of photo papers into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the photo papers.

To print a photo on photo paper

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

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On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

NOTE: For maximum dpi resolution, go to Paper/Quality tab, select Photo Paper from the

Media drop-down list, and then select Best in the Quality Settings area. Then click the Advanced button and select Yes from the Print in Max DPI drop-down list. If you want to print max DPI in grayscale, select High Quality Grayscale from the Print in Grayscale drop-down list.

5. Click OK to return to the Properties dialog box.

6. Click OK, and then click Print or OK in the Print dialog box.

NOTE: After the printing is finished, remove unused photo paper from the paper tray. Store the

photo paper so it does not start to curl, which could reduce the quality of your printout.

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Print envelopes

You can load one or more envelopes into the paper tray of the HP Officejet 4630 series. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

NOTE: For details on how to format on envelopes, see the help files in your word application.

To load envelopes

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Place the envelopes in the center of the paper tray. The side to be printed on should face down.

The flap should be on the left side.

4. Push the stack of envelopes into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the envelopes.

To print an envelope

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

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On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. Click OK, and then click Print or OK in the Print dialog box.

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Print Quick Forms

Use Quick Forms to print calendars, check lists, games, notebook paper, graph paper, music paper, and games.

To print Quick Forms

1. From the Home screen on the printer display, press the Up and Down buttons to select Quick

Forms, and then press OK.

TIP: If the Quick Forms option does not appear on the printer display, press the Home button,

and then press the Up and Down buttons until you see Quick Forms.

2. Press the Up and Down buttons to select one of the Quick Forms options, and then press OK.

3. After you have selected the type of form that you want to print, select the number of copies, and

then press OK.

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Print with HP wireless direct

With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network.

When using HP wireless direct, note the following guidelines:

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Make sure your computer or mobile device has the necessary software.

If you are using a computer, make sure you have installed the printer software provided with the printer.

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If you are using a mobile device, make sure you have installed a compatible printing app. For more information about mobile printing, visit

www.hp.com/global/us/en/eprint/

mobile_printing_apps.html.

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Make sure HP wireless direct is turned on in the printer and, if necessary, security is enabled. For more information, see

Connect wirelessly to the printer without a router on page 81.

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Up to five computers and mobile devices can use the same HP wireless direct connection.

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HP wireless direct can be used while the printer is also connected to a computer using USB cable or to a network using a wireless connection.

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HP wireless direct cannot be used to connect a computer, mobile device, or printer to the Internet.

Click here to go online for more information.

NOTE: At this time, these websites might not be available in all languages.

This section contains the following topics:

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Print from a wireless-capable mobile device

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Print from a wireless-capable computer

Print from a wireless-capable mobile device

Make sure you have installed a compatible printing app on your mobile device. For more information, visit

www.hp.com/global/us/en/eprint/mobile_printing_apps.html.

1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 81.

2. Turn on the Wi-Fi connection on your mobile device. For more information, see the

documentation provided with the mobile device.

NOTE: If your mobile device does not support Wi-Fi, you are not able to use HP wireless

direct.

3. From the mobile device, connect to a new network. Use the process you normally use to

connect to a new wireless network or hotspot. Choose the HP wireless direct name from the list

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of wireless networks shown such as HP-Print-**-Officejet 4630 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

4. Print your document.

Print from a wireless-capable computer

1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 81 for more information.

2. Turn on the computer's Wi-Fi connection. For more information, see the documentation provided

with the computer.

NOTE: If your computer does not support Wi-Fi, you are not able to use HP wireless direct.

3. From the computer, connect to a new network. Use the process you normally use to connect to

a new wireless network or hotspot. Choose the HP wireless direct name from the list of wireless networks shown such as HP-Print-**-Officejet 4630 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

4. Proceed to step 5 if the printer has been installed and connected to the computer over a wireless

network. If the printer has been installed and connected to your computer with a USB cable, follow the steps below to install the printer software using the HP wireless direct connection.

a. Depending on your operating system, do one of the following:

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Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click Printer Setup & Software.

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Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP OFFICEJET 4630 series, and then click Printer Setup & Software.

b. Select Connect New Printer.

c. When the Connection Options software screen appears, select Wireless.

Select HP OFFICEJET 4630 series from the list of detected printers.

d. Follow the on-screen instructions.

5. Print your document.

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Print using the maximum dpi

Use maximum dots per inch (dpi) mode to print high-quality, sharp images on photo paper.

Printing in maximum dpi takes longer than printing with other settings and requires a large amount of memory.

To print in Maximum dpi mode

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Click the Paper/Quality tab.

5. From the Media drop-down list, select a media type from the available list.

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Plain Paper

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HP Photo Paper or other photo paper

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HP Matte Brochure or Professional Paper

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HP Glossy Brochure or Professional Paper

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HP Iron-on Transfers or other specialty Paper

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HP Matte Presentation or other matte paper

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Other glossy specialty paper

6. Click the Advanced button.

7. In the Printer Features area, select Yes from the Print in Max DPI drop-down list.

8. Select the appropriate paper size from the Paper Size drop-down list.

9. Click OK to close the advanced options.

10. Confirm Orientation on the Layout tab, and then click OK to print.

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Tips for print success

To print successfully, the HP cartridges should be functioning properly with sufficient ink, the paper should be loaded correctly, and the printer should have the appropriate settings. Print settings do not apply to copying or scanning.

Ink tips

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Use Original HP ink cartridges.

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Install both the black and tri-color cartridges correctly.

For more information, see

Replace the cartridges on page 69.

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Check the estimated ink levels in the cartridges to make sure there is sufficient ink.

For more information, see

Check the estimated ink levels on page 66.

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If the print quality is not acceptable, see

Improve print quality on page 92 for more information.

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Always turn off the printer with the On button to allow the printer to protect the nozzles.

Paper loading tips

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Load a stack of paper (not just one page). All of the paper in the stack should be the same size and type to avoid a paper jam.

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Load paper with side to be printed on facing down.

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Ensure that paper loaded in the paper tray lays flat and the edges are not bent or torn.

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Adjust the paper-width guides in the paper tray to fit snugly against all paper. Make sure the paper-width guides do not bend the paper in the paper tray.

For more information, see

Load media on page 24.

Printer settings tips

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To change default print settings, click Print, Scan & Fax, and then click Set Preferences in the printer software.

Depending on your operating system, do one of the following to open the printer software:

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Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

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Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

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To select the number of pages to print per sheet, on the Layout tab, select the appropriate option from the Pages per Sheet drop-down list.

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If you want to change the page orientation, set it in your application interface.

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To view more printing settings, on the Layout or Paper/Quality tab, click the Advanced button to open the Advanced Options dialog box.

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Print in Grayscale: Allows you to print a black and white document using the black ink only. Select Black Ink Only, and then click the OK button.

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Borderless Printing: Select this feature to print photos without border. Not all media types support this feature. You will see an alert icon beside the option if the selected media type in the Media drop-down list does not support it.

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Preserve Layout: This feature only works with the duplex printing. If the image is larger than the printable area, select this feature to scale the page content to be within the smaller margins so that extra pages are not created.

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HP Real Life Technologies: This feature smooths and sharpens images and graphics for improved print quality.

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Booklet: Allows you to print multiple-page document as a booklet. It places two pages on each side of a sheet that can then be folded into a booklet in half size of the paper. Select a binding method from the drop-down list, and then click OK.

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Booklet-LeftBinding: The binding side after folded into a booklet appears at the left side. Select the option if your reading habit is from left to right.

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Booklet-RightBinding: The binding side after folded into a booklet appears at the right side. Select the option if your reading habit is from right to left.

NOTE: The preview on the Layout tab cannot reflect what you select from the Booklet

drop-down list.

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Pages per Sheet Layout: Helps you specify the order of the pages if you print document in more than two pages per sheet.

NOTE: The preview on the Layout tab cannot reflect what you select from the Pages per

Sheet Layout drop-down list.

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You can use printing shortcut to save setting time. A printing shortcut stores the setting values that are appropriate for a particular kind of job, so that you can set all the options with a single click. To use it, go to the Printing Shortcut tab, select one printing shortcut, and then click OK.

To add a new printing shortcut, after making settings on the Layout or Paper/Quality tab, click the Printing Shortcut tab, click Save As and enter a name, and then click OK.

To delete a printing shortcut, select it, and then click Delete.

NOTE: You cannot delete the default printing shortcuts.

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Notes

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Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time.

NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or

repairs required as a result of using a non-HP supply will not be covered under warranty.

If you believe you purchased Original HP ink cartridges, go to

www.hp.com/go/anticounterfeit.

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Ink level warnings and indicators provide estimates for planning purposes only.

NOTE: When you receive a low-ink warning message, consider having a replacement cartridge

available to avoid possible printing delays. You do not need to replace the cartridges until print quality becomes unacceptable.

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Software settings selected in the print driver only apply to printing, they do not apply to copying or scanning.

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You can print your document on both sides of the paper.

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4 Paper basics

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