HP Officejet 4630 e User Manual

HP Officejet 4630 e-All-in-One series

Table of contents

1 HP Officejet 4630 e-All-in-One series Help ....................................................................................................... 1

2 Get to know the HP Officejet 4630 series ......................................................................................................... 3

Printer parts .......................................................................................................................................... 4

Control panel and status lights ............................................................................................................. 6

Wireless settings .................................................................................................................................. 8

3 Print ................................................................................................................................................................... 9

Print documents ................................................................................................................................. 10

Print photos ........................................................................................................................................ 12

Print envelopes ................................................................................................................................... 13

Print Quick Forms ............................................................................................................................... 14

Print with HP wireless direct ............................................................................................................... 15

Print using the maximum dpi .............................................................................................................. 17

Tips for print success ......................................................................................................................... 18

4 Paper basics ................................................................................................................................................... 21

Recommended papers for printing ..................................................................................................... 22

Load media ......................................................................................................................................... 24

Load original ....................................................................................................................................... 28

Order HP paper supplies .................................................................................................................... 30

5 Copy and scan ................................................................................................................................................ 31

Copy documents ................................................................................................................................ 32

Scan to a computer ............................................................................................................................ 34

Tips for copy success ......................................................................................................................... 35

Tips for scan success ......................................................................................................................... 36

6 Fax .................................................................................................................................................................. 37

Send a fax .......................................................................................................................................... 38

Receive a fax ...................................................................................................................................... 43

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Set up speed-dial entries .................................................................................................................... 47

Change fax settings ............................................................................................................................ 49

Fax and digital phone services ........................................................................................................... 53

Fax over Internet Protocol .................................................................................................................. 54

Use reports ......................................................................................................................................... 55

Tips for fax success ............................................................................................................................ 58

7 Use Web Services .......................................................................................................................................... 59

HP ePrint ............................................................................................................................................ 60

Use HP Printables .............................................................................................................................. 62

Use the HP Connected website ......................................................................................................... 63

Tips for using Web Services ............................................................................................................... 64

8 Work with cartridges ....................................................................................................................................... 65

Check the estimated ink levels ........................................................................................................... 66

Order ink supplies .............................................................................................................................. 67

Choose right ink cartridges ................................................................................................................. 68

Replace the cartridges ....................................................................................................................... 69

Use single-cartridge mode ................................................................................................................. 71

Cartridge warranty information ........................................................................................................... 72

Tips for working with cartridges .......................................................................................................... 73

9 Connectivity .................................................................................................................................................... 75

Wi-Fi Protected Setup (WPS – requires WPS router) ........................................................................ 76

Traditional wireless connection (requires router) ............................................................................... 77

USB connection (non-network connection) ........................................................................................ 79

Change from a USB connection to a wireless network ...................................................................... 80

Connect wirelessly to the printer without a router .............................................................................. 81

Tips for setting up and using a networked printer .............................................................................. 82

Advanced printer management tools (for networked printers) ........................................................... 83

10 Solve a problem ............................................................................................................................................ 85

Clear a paper jam ............................................................................................................................... 86

Clear the print carriage ....................................................................................................................... 91

Improve print quality ........................................................................................................................... 92

Unable to print .................................................................................................................................... 96

Resolve copy and scan issues ......................................................................................................... 100

Resolve fax issues ........................................................................................................................... 101

Resolve networking issues ............................................................................................................... 102

HP support ....................................................................................................................................... 103

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Appendix A Technical information ................................................................................................................... 111

Hewlett-Packard Company notices .................................................................................................. 112

Anonymous usage information storage ............................................................................................ 113

Specifications ................................................................................................................................... 114

Environmental product stewardship program ................................................................................... 118

Regulatory notices ............................................................................................................................ 122

Appendix B Additional fax setup ...................................................................................................................... 133

Set up faxing (parallel phone systems) ............................................................................................ 134

Serial-type fax setup ......................................................................................................................... 157

Test fax setup ................................................................................................................................... 158

Index ................................................................................................................................................................. 159

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1 HP Officejet 4630 e-All-in-One series Help

Learn how to use your HP Officejet 4630 series

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Printer parts on page 4

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Control panel and status lights on page 6

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Load media on page 24

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Print on page 9

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Copy documents on page 32

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Scan to a computer on page 34

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Replace the cartridges on page 69

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Clear a paper jam on page 86

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Check the estimated ink levels on page 66

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2 Chapter 1 HP Officejet 4630 e-All-in-One series Help ENWW

2 Get to know the HP Officejet 4630 series

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Printer parts

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Control panel and status lights

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Wireless settings

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Printer parts

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Front and top views of the HP Officejet 4630 series

1 Lid

2 Lid-backing

3 Scanner glass

4 Automatic Document Feeder (ADF)

5 Cartridge access door

6 Cleanout

7 Printer display

8 Control panel

9 Paper tray

10 Paper tray extender (also referred to as the tray extender)

11 Cartridge access area

12 Paper-width guides

4 Chapter 2 Get to know the HP Officejet 4630 series ENWW

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Rear view of the HP Officejet 4630 series

13 Fax port (2-EXT)

14 Fax port (1-LINE)

15 USB port

16 Power connection

ENWW Printer parts 5

Control panel and status lights

Figure 2-1 Control panel features

Feature Description

1 On button: Turns the printer on or off.

2 Home: Returns to the Home screen, the screen that is displayed when you first turn on the

printer.

3 Up button: Use this button to navigate menus and select number of copies.

4 Wireless status light: Blue light indicates wireless connection.

5 Wireless button: Press the button to view wireless status and menu options. Press and hold

down the button until light blinks to start Wi-Fi Protected Setup (WPS) push button mode.

6 Keypad: Use the keypad to enter numbers and text.

7 Back: Returns to the previous screen.

8 Selection button: The function of this button changes depending on what is displayed on the

printer display.

9 OK: Confirms the current selection.

10 Down button: Use this button to navigate menus and select number of copies.

11 Help: On the Home screen, shows all Help topics. On another screen, shows information or

animation on the display to assist in the current operation.

12 ePrint button: Press the button to display the Web Services Settings menu where you can

view the printer's email address and make ePrint settings.

Figure 2-2 On button light

Light behavior Solution

Off The printer is powered off.

6 Chapter 2 Get to know the HP Officejet 4630 series ENWW

Light behavior Solution

Dimmed Indicates the printer is in Sleep mode. The printer automatically enters Sleep mode after 5

minutes of inactivity.

Fast blinking Error has occurred. Refer to the messages on the printer display.

Pulsing Indicates that the printer is initializing or is being shut down.

On The printer is printing, scanning, copying, or is on and ready to print.

Figure 2-3 Wireless status light

Light behavior Solution

Off Wireless is off. Press the Wireless button to access the wireless menu on the printer display.

Use the wireless menu to enable wireless printing.

Slow blinking Wireless is connecting or is on but not connected to a network. If the connection cannot be

established, make sure the printer is within the range of wireless signal.

Fast blinking A wireless error has occurred. Refer to the messages on the printer display.

On Wireless connection has been established and you can print.

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Wireless settings

Press the Wireless button to view wireless status and menu options.

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If the printer has an active connection to a wireless network, the wireless light is on solid blue and the printer display shows Connected and the printer IP address.

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If wireless is turned off, the wireless light is off and the display screen shows Wireless Off.

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If wireless is enabled (wireless radio on) and a wireless connection has not been established, the wireless light is blinking and the display screen shows Connecting or Not Connected.

You can use the printer display to retrieve information about your wireless network, establish a wireless connection, and more.

How do I? Instructions

Print a network configuration page. The network configuration page displays the network status, hostname, network name, and more.

1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Print Report, and then select Configuration Page.

Print a wireless network test report. The wireless network test report displays the diagnostics results for the status of the wireless network, wireless signal strength, detected networks, and more.

1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Print Report, and then select Test Report.

Restore network settings to default settings. 1. Press the Wireless button to access the Wireless Status

menu.

2. Press the button next to Settings to access the Wireless

Settings menu.

3. Select Restore Defaults.

4. Confirm the selection to restore defaults.

Turn wireless on or off. 1. Press the Wireless button to access the Wireless

Settings menu.

2. Select Wireless.

3. From the Wireless On/Off menu select On or Off.

Establish a Wi-Fi Protected Setup (WPS) connection. For more information, see

Wi-Fi Protected Setup (WPS –

requires WPS router) on page 76.

Connect the printer to a wireless network. For more information, see

Traditional wireless connection

(requires router) on page 77.

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3Print

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Print documents

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Print photos

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Print envelopes

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Print Quick Forms

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Print with HP wireless direct

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Print using the maximum dpi

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Tips for print success

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Print documents

To load paper

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Place the paper in the paper tray. The side to be printed on should face down.

4. Push the stack of paper into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the paper.

To print a document

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

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On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. Click OK to close the Properties dialog box.

6. Click Print or OK to begin printing.

To print on both sides of the page

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

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3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. On the Layout tab, select Flip on Long Edge or Flip on Short Edge from the Print on Both Sides

drop-down list.

6. Click OK to print.

NOTE: After one page of the document is printed, you are prompted to wait for a few seconds.

Then the printer automatically reloads the paper back to print on the other side. You do not need to manually reload the paper.

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Print photos

To load photo paper

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Remove all paper from the paper tray, and then load the photo paper with side to be printed on

facing down.

4. Push the stack of photo papers into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the photo papers.

To print a photo on photo paper

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

NOTE: For maximum dpi resolution, go to Paper/Quality tab, select Photo Paper from the

Media drop-down list, and then select Best in the Quality Settings area. Then click the Advanced button and select Yes from the Print in Max DPI drop-down list. If you want to print max DPI in grayscale, select High Quality Grayscale from the Print in Grayscale drop-down list.

5. Click OK to return to the Properties dialog box.

6. Click OK, and then click Print or OK in the Print dialog box.

NOTE: After the printing is finished, remove unused photo paper from the paper tray. Store the

photo paper so it does not start to curl, which could reduce the quality of your printout.

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Print envelopes

You can load one or more envelopes into the paper tray of the HP Officejet 4630 series. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

NOTE: For details on how to format on envelopes, see the help files in your word application.

To load envelopes

1. Make sure the paper tray is open.

2. Slide the paper-width guides all the way open.

3. Place the envelopes in the center of the paper tray. The side to be printed on should face down.

The flap should be on the left side.

4. Push the stack of envelopes into the printer until it stops.

5. Slide the paper-width guides firmly against the edge of the envelopes.

To print an envelope

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

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Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

For more printing options, see

Tips for print success on page 18.

5. Click OK, and then click Print or OK in the Print dialog box.

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Print Quick Forms

Use Quick Forms to print calendars, check lists, games, notebook paper, graph paper, music paper, and games.

To print Quick Forms

1. From the Home screen on the printer display, press the Up and Down buttons to select Quick

Forms, and then press OK.

TIP: If the Quick Forms option does not appear on the printer display, press the Home button,

and then press the Up and Down buttons until you see Quick Forms.

2. Press the Up and Down buttons to select one of the Quick Forms options, and then press OK.

3. After you have selected the type of form that you want to print, select the number of copies, and

then press OK.

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Print with HP wireless direct

With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network.

When using HP wireless direct, note the following guidelines:

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Make sure your computer or mobile device has the necessary software.

If you are using a computer, make sure you have installed the printer software provided with the printer.

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If you are using a mobile device, make sure you have installed a compatible printing app. For more information about mobile printing, visit

www.hp.com/global/us/en/eprint/

mobile_printing_apps.html.

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Make sure HP wireless direct is turned on in the printer and, if necessary, security is enabled. For more information, see

Connect wirelessly to the printer without a router on page 81.

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Up to five computers and mobile devices can use the same HP wireless direct connection.

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HP wireless direct can be used while the printer is also connected to a computer using USB cable or to a network using a wireless connection.

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HP wireless direct cannot be used to connect a computer, mobile device, or printer to the Internet.

Click here to go online for more information.

NOTE: At this time, these websites might not be available in all languages.

This section contains the following topics:

●

Print from a wireless-capable mobile device

●

Print from a wireless-capable computer

Print from a wireless-capable mobile device

Make sure you have installed a compatible printing app on your mobile device. For more information, visit

www.hp.com/global/us/en/eprint/mobile_printing_apps.html.

1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 81.

2. Turn on the Wi-Fi connection on your mobile device. For more information, see the

documentation provided with the mobile device.

NOTE: If your mobile device does not support Wi-Fi, you are not able to use HP wireless

direct.

3. From the mobile device, connect to a new network. Use the process you normally use to

connect to a new wireless network or hotspot. Choose the HP wireless direct name from the list

ENWW Print with HP wireless direct 15

of wireless networks shown such as HP-Print-**-Officejet 4630 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

4. Print your document.

Print from a wireless-capable computer

1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 81 for more information.

2. Turn on the computer's Wi-Fi connection. For more information, see the documentation provided

with the computer.

NOTE: If your computer does not support Wi-Fi, you are not able to use HP wireless direct.

3. From the computer, connect to a new network. Use the process you normally use to connect to

a new wireless network or hotspot. Choose the HP wireless direct name from the list of wireless networks shown such as HP-Print-**-Officejet 4630 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

4. Proceed to step 5 if the printer has been installed and connected to the computer over a wireless

network. If the printer has been installed and connected to your computer with a USB cable, follow the steps below to install the printer software using the HP wireless direct connection.

a. Depending on your operating system, do one of the following:

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Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click Printer Setup & Software.

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Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP OFFICEJET 4630 series, and then click Printer Setup & Software.

b. Select Connect New Printer.

c. When the Connection Options software screen appears, select Wireless.

Select HP OFFICEJET 4630 series from the list of detected printers.

d. Follow the on-screen instructions.

5. Print your document.

16 Chapter 3 Print ENWW

Print using the maximum dpi

Use maximum dots per inch (dpi) mode to print high-quality, sharp images on photo paper.

Printing in maximum dpi takes longer than printing with other settings and requires a large amount of memory.

To print in Maximum dpi mode

1. On the File menu in your software, click Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Click the Paper/Quality tab.

5. From the Media drop-down list, select a media type from the available list.

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Plain Paper

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HP Photo Paper or other photo paper

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HP Matte Brochure or Professional Paper

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HP Glossy Brochure or Professional Paper

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HP Iron-on Transfers or other specialty Paper

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HP Matte Presentation or other matte paper

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Other glossy specialty paper

6. Click the Advanced button.

7. In the Printer Features area, select Yes from the Print in Max DPI drop-down list.

8. Select the appropriate paper size from the Paper Size drop-down list.

9. Click OK to close the advanced options.

10. Confirm Orientation on the Layout tab, and then click OK to print.

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Tips for print success

To print successfully, the HP cartridges should be functioning properly with sufficient ink, the paper should be loaded correctly, and the printer should have the appropriate settings. Print settings do not apply to copying or scanning.

Ink tips

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Use Original HP ink cartridges.

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Install both the black and tri-color cartridges correctly.

For more information, see

Replace the cartridges on page 69.

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Check the estimated ink levels in the cartridges to make sure there is sufficient ink.

For more information, see

Check the estimated ink levels on page 66.

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If the print quality is not acceptable, see

Improve print quality on page 92 for more information.

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Always turn off the printer with the On button to allow the printer to protect the nozzles.

Paper loading tips

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Load a stack of paper (not just one page). All of the paper in the stack should be the same size and type to avoid a paper jam.

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Load paper with side to be printed on facing down.

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Ensure that paper loaded in the paper tray lays flat and the edges are not bent or torn.

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Adjust the paper-width guides in the paper tray to fit snugly against all paper. Make sure the paper-width guides do not bend the paper in the paper tray.

For more information, see

Load media on page 24.

Printer settings tips

●

To change default print settings, click Print, Scan & Fax, and then click Set Preferences in the printer software.

Depending on your operating system, do one of the following to open the printer software:

◦

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

◦

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

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To select the number of pages to print per sheet, on the Layout tab, select the appropriate option from the Pages per Sheet drop-down list.

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If you want to change the page orientation, set it in your application interface.

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To view more printing settings, on the Layout or Paper/Quality tab, click the Advanced button to open the Advanced Options dialog box.

18 Chapter 3 Print ENWW

◦

Print in Grayscale: Allows you to print a black and white document using the black ink only. Select Black Ink Only, and then click the OK button.

◦

Borderless Printing: Select this feature to print photos without border. Not all media types support this feature. You will see an alert icon beside the option if the selected media type in the Media drop-down list does not support it.

◦

Preserve Layout: This feature only works with the duplex printing. If the image is larger than the printable area, select this feature to scale the page content to be within the smaller margins so that extra pages are not created.

◦

HP Real Life Technologies: This feature smooths and sharpens images and graphics for improved print quality.

◦

Booklet: Allows you to print multiple-page document as a booklet. It places two pages on each side of a sheet that can then be folded into a booklet in half size of the paper. Select a binding method from the drop-down list, and then click OK.

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Booklet-LeftBinding: The binding side after folded into a booklet appears at the left side. Select the option if your reading habit is from left to right.

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Booklet-RightBinding: The binding side after folded into a booklet appears at the right side. Select the option if your reading habit is from right to left.

NOTE: The preview on the Layout tab cannot reflect what you select from the Booklet

drop-down list.

◦

Pages per Sheet Layout: Helps you specify the order of the pages if you print document in more than two pages per sheet.

NOTE: The preview on the Layout tab cannot reflect what you select from the Pages per

Sheet Layout drop-down list.

●

You can use printing shortcut to save setting time. A printing shortcut stores the setting values that are appropriate for a particular kind of job, so that you can set all the options with a single click. To use it, go to the Printing Shortcut tab, select one printing shortcut, and then click OK.

To add a new printing shortcut, after making settings on the Layout or Paper/Quality tab, click the Printing Shortcut tab, click Save As and enter a name, and then click OK.

To delete a printing shortcut, select it, and then click Delete.

NOTE: You cannot delete the default printing shortcuts.

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Notes

●

Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time.

NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or

repairs required as a result of using a non-HP supply will not be covered under warranty.

If you believe you purchased Original HP ink cartridges, go to

www.hp.com/go/anticounterfeit.

●

Ink level warnings and indicators provide estimates for planning purposes only.

NOTE: When you receive a low-ink warning message, consider having a replacement cartridge

available to avoid possible printing delays. You do not need to replace the cartridges until print quality becomes unacceptable.

●

Software settings selected in the print driver only apply to printing, they do not apply to copying or scanning.

●

You can print your document on both sides of the paper.

20 Chapter 3 Print ENWW

4 Paper basics

●

Recommended papers for printing

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

ColorLok

●

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

Photo printing

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HP Premium Plus Photo Paper

HP Premium Plus Photo Paper is HP’s highest-quality photo paper for your best photos. With HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them right off the printer. It is available in several sizes, including A4, 8.5 x 11 inches, 4 x 6 inches (10 x 15 cm), 5 x 7 inches (13 x 18 cm), and 11 x 17 inches (A3), and in two finishes glossy or soft gloss (semi-gloss). Ideal for framing, displaying, or gifting your best photos and special photo projects. HP Premium Plus Photo Paper delivers exceptional results with professional quality and durability.

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HP Advanced Photo Paper

This thick photo paper features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store-processed photo. It is available in several sizes, including A4, 8.5 x 11 inches, 10 x 15 cm (4 x 6 inches), 13 x 18 cm (5 x 7 inches). It is acid-free for longer lasting documents.

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HP Everyday Photo Paper

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. It is available in glossy finish in several sizes, including A4,

8.5 x 11 inches, and 10 x 15 cm (4 x 6 inches). For longer-lasting photos, it is acid-free.

22 Chapter 4 Paper basics ENWW

Business documents

●

HP Premium Presentation Paper 120g Matte or HP Professional Paper 120 Matt

These papers are heavy two-sided matte papers perfect for presentation, proposals, reports, and newsletters. They are heavy weight for an impressive look and feel.

●

HP Brochure Paper 180g Glossy or HP Professional Paper 180 Glossy

These papers are glossy-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

●

HP Brochure Paper 180g Matte or HP Professional Paper 180 Matt

These papers are matte-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

Everyday printing

●

HP Bright White Inkjet Paper

HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage with no show-through, which makes it ideal for newsletters, reports, and flyers. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors.

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HP Printing Paper

HP Printing Paper is a high-quality multifunction paper. It produces documents that look and feel more substantial than documents printed on standard multipurpose or copy paper. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. It is acid-free for longer lasting documents.

●

HP Office Paper

HP Office Paper is a high-quality multifunction paper. It is suitable for copies, drafts, memos, and other everyday documents. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. It is acid-free for longer lasting documents.

●

HP Office Recycled Paper

HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber. It features ColorLok Technology for less smearing, bolder blacks and vivid colors.

Special projects

●

HP Iron-On Transfers

HP Iron-on Transfers (for light or white fabrics) are the ideal solution for creating custom T-shirts from your digital photos.

ENWW Recommended papers for printing 23

Load media

Select a paper size to continue.

To load full-size paper

1. Lower the paper tray, and then pull out the paper tray and tray extender.

2. Slide the paper-width guides outward.

3. Load the paper.

●

Insert a stack of paper into the paper tray with the short edge forward and the print side down.

●

Slide the stack of paper forward until it stops.

24 Chapter 4 Paper basics ENWW

●

Adjust the paper-width guides so they fit against both sides of the stack of paper.

●

Slide the paper tray in.

To load small-size paper

1. Lower the paper tray, and then pull out the paper tray and tray extender.

2. Slide the paper-width guides outward.

ENWW Load media 25

3. Load the photo paper.

●

Insert a stack of photo paper into the paper tray with the short edge forward and the print side down.

●

Slide the stack of photo paper forward until it stops.

●

Adjust the paper-width guides so they fit against both sides of the stack of photo paper.

●

Slide the paper tray in.

To load envelopes

1. Lower the paper tray, and then pull out the paper tray and tray extender.

26 Chapter 4 Paper basics ENWW

2. Slide the paper-width guides outward.

3. Load the envelopes.

●

Insert one or more envelopes in the center of the paper tray. The side to be printed on should face down. The flap should be on the left side and facing up.

●

Slide the stack of envelopes forward until it stops.

●

Adjust the paper-width guides so they fit against both sides of the stack of envelopes.

●

Slide the paper tray in.

ENWW Load media 27

Load original

You can load your original print-side up in the automatic document feeder or print-side down on the right front corner of the scanner glass.

To load the original in the automatic document feeder

1. Slide the paper-width guides outwards.

2. Load the original print-side up, head first, in the ADF.

3. Slide the paper-width guides inward until they stop at the edge of paper.

To load the original on the scanner glass

1. Lift the scanner lid.

28 Chapter 4 Paper basics ENWW

2. Load the original print-side down on the right corner of the scanner glass.

3. Close the scanner lid.

ENWW Load original 29

Order HP paper supplies

The printer is designed to work well with most types of office media. Use HP media for optimum print quality. Visit the HP website at

www.hp.com for more information about HP media.

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

To purchase HP papers, go to

Shop for Products and Services and select ink, toner and paper.

30 Chapter 4 Paper basics ENWW

5 Copy and scan

●

Copy documents

●

Scan to a computer

●

Tips for copy success

●

Tips for scan success

ENWW 31

Copy documents

The Copy menu on the printer display allows you to easily select number of copies and color or black and white for copying on plain paper. You can also easily access advanced settings, such as changing the paper type and size, adjusting the darkness of the copy, and resizing the copy.

To make 1-sided black or color copy

1. Load full-size paper in the paper tray.

2. Load the original print-side up in the ADF or print-side down on the scanner glass.

For more information about loading the original, see

Load original on page 28.

3. Select Copy from the Home screen on the printer display to access the copy menu.

If you do not see Copy on the printer display, press the Home button, and then press the Up and Down buttons until you see Copy.

4. From the Copy menu, select Copies to increase or decrease the number of copies, and then

press OK to confirm.

5. Select Start Black Copy or Start Color Copy, and then press OK to make a black or color copy.

To make 2-sided black or color copy

1. Load full-size paper in the paper tray.

2. Load the first original print-side up in the ADF or print-side down on the scanner glass.

For more information about loading the original, see

Load original on page 28.

3. Select Copy from the Home screen on the printer display to access the copy menu.

If you do not see Copy on the printer display, press the Home button, and then press the Up and Down buttons until you see Copy.

4. From the Copy menu, select Copies to increase or decrease the number of copies, and then

press OK to confirm.

32 Chapter 5 Copy and scan ENWW

5. Select 2-Sided to enable it, and then press OK to confirm.

6. Select Start Black Copy or Start Color Copy.

●

If you load multiple of 1-sided original in the ADF, press OK to complete.

●

If you load a 2-sided original in the ADF or on the scanner glass, press OK, and then go to step 7.

7. When the first page finishes, load the second original print-side up in the ADF or print-side down

on the scanner glass.

8. Press OK to start copying the second page.

More copy features

While in the Copy menu, press the Up and Down buttons to select among settings.

●

Paper Type: Selects paper size and paper type. A plain paper setting will print in plain paper normal print quality. A photo paper setting will print in photo paper best quality.

●

Resize: Controls the size of the image or document to be copied.

◦

Actual size: Makes a copy that is the same as the size of the original, but the margins of the copied image may be clipped.

◦

Fit to Page: Makes a copy that is centered with a white border around the edges. The resized image is either enlarged or reduced to fit the size of the selected output paper.

NOTE: The scanner glass must be clean to make sure the Fit to Page feature works

properly.

◦

Custom Size: Allows you to increase the size of the image by selecting values greater than 100% or reduce the image size by selecting values less than 100%.

●

ID Copy: Allows you to copy both sides of ID card.

●

Lighter / Darker: Adjusts the copy settings to make copies lighter or darker.

NOTE: After two minutes of inactivity, the copy options will automatically return to the default

settings of plain paper A4 or 8.5” x 11” (depending on region).

ENWW Copy documents 33

Scan to a computer

You can scan from the control panel of the printer or from your computer. Scan from the control panel if you want to quickly scan one page to an image file. Scan from your computer if you want to scan multiple pages into one file, define the file format of the scan, or make adjustments to the scanned image.

To prepare the scan

1. Load the original print-side up in the ADF or print-side down on the scanner glass.

For more information about loading the original, see

Load original on page 28.

2. Start the scan.

To scan from the printer control panel

1. Select Scan from the Home screen on the printer display, and then press OK.

TIP: If you do not see Scan on the printer display, press the Home button, and then press the

Up and Down buttons until you see Scan.

2. Select the computer that you want to scan to from the printer display, and then press OK.

If you do not see your computer listed on the printer display make sure that your computer is connected to the printer either wirelessly or through a USB cable. If you have a wireless connection and you have confirmed that the connection is working, you will need to enable wireless scanning in the software.

To scan from your computer

1. Depending on your operating system, do one of the following to open the printer software.

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

2. In the printer software, click the Print, Scan & Fax icon, and then select Scan a Document or

Photo.

3. Select the type of scan that you want from the shortcut menu and then click Scan.

NOTE: If Show Scan Preview is selected, you will be able to make adjustments to the scanned

image in the preview screen.

4. Select Save if you want to keep the application open for another scan, or select Done to exit the

application.

5. After the scan is saved, a Windows Explorer window will open in the directory where the scan

was saved.

NOTE: There is a limited number of computers that can have the scan function activated at the

same time. Select Scan on the printer display and you will see the computers that are currently available for scanning.

34 Chapter 5 Copy and scan ENWW

Tips for copy success

●

Clean the scanner glass and make sure that there are no foreign materials adhering to it.

●

To increase or decrease the contrast of your printed output, select Copy from the printer display and then select Lighter/Darker to adjust the contrast.

●

To select the paper size and paper type of the printed output, select Copy from the printer display. From the Copy menu select Paper Type to choose plain or photo paper and photo paper size.

●

To resize the image, select Copy from the printer display and then select Resize.

ENWW Tips for copy success 35

Tips for scan success

●

Clean the scanner glass and make sure that there are no foreign materials adhering to it.

●

After you select Scan from the printer display, choose the computer that you want to scan to from the list of printers on the printer display.

●

If you have a wireless connection from your printer to your computer, and you want to always be able to quickly scan to your connected computer, make sure to have Scan to Computer always active.

●

If you want to scan a document with several pages into one file instead of multiple files, start the scan with the printer software instead of selecting Scan from the printer display.

36 Chapter 5 Copy and scan ENWW

6Fax

You can use the printer to send and receive faxes, including color faxes. You can schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and easily to frequently used numbers. From the printer control panel, you can also set a number of fax options, such as resolution and the contrast between lightness and darkness on the faxes you send.

NOTE: Before you begin faxing, make sure you have set up the printer correctly for faxing. You

might have already done this as part of the initial setup, by using either the control panel or the HP software provided with the printer. You can verify the fax is set up correctly by running the fax setup test from the control panel. For more information on the fax test, see

Test fax setup on page 158.

●

Send a fax

●

Receive a fax

●

Set up speed-dial entries

●

Change fax settings

●

Fax and digital phone services

●

Fax over Internet Protocol

●

Use reports

●

Tips for fax success

ENWW 37

Send a fax

You can send a fax in a variety of ways. Using the printer control panel, you can send a black-andwhite or color fax. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before sending the fax.

This section contains the following topics:

●

Send a standard fax

●

Send a standard fax from the computer

●

Send a fax manually from a phone

●

Send a fax using monitor dialing

●

Schedule a fax to send later

●

Send a fax in Error Correction Mode

Send a standard fax

You can easily send a single- or multiple-page black-and-white or color fax by using the printer control panel.

NOTE: If you need printed confirmation that your faxes were successfully sent, fax confirmation

must be enabled.

TIP: You can also send a fax manually from a phone or by using monitor dialing. These features

allow you to control the pace of your dialing. They are also useful when you want to use a calling card to charge the call and you have to respond to tone prompts while dialing.

To send a standard fax from the printer control panel

1. Load your original print-side down on the right front corner of the glass or print-side up in the

ADF.

For more information about loading the original, see

Load original on page 28.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

3. Select Black Fax or Color Fax.

If an original is loaded in the ADF, the document is sent to the number you entered. If no original is detected in the ADF, a message appears that promts you to make a selection.

TIP: If the recipient reports issues with the quality of the fax you sent, you can try changing the

resolution or contrast of your fax.

4. Enter the fax number by using the keypad, and then press OK.

TIP: To add a pause in the fax number you are entering, press * repeatedly, until a dash (-)

appears on the display.

38 Chapter 6 Fax ENWW

Send a standard fax from the computer

You can send a document on your computer as a fax, without printing a copy and faxing it from the printer.

NOTE: Faxes sent from your computer by this method use the printer's fax connection, not your

Internet connection or computer modem. Therefore, make sure the printer is connected to a working telephone line and that the fax function is set up and functioning correctly.

To use this feature, you must install the printer software using the installation program provided on the HP software CD provided with the printer.

To send a standard fax from the computer

1. Open the document on your computer that you want to fax.

2. On the File menu in your software application, click Print.

3. From the Name list, select the printer that has “fax” in the name.

4. To change settings (such as selecting to send the document as a black fax or a color fax), click

the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer, or Preferences.

5. After you have changed any settings, click OK.

6. Click Print or OK.

7. Enter the fax number and other information for the recipient, change any further settings for the

fax, and then click Send Fax. The printer begins dialing the fax number and faxing the document.

Send a fax manually from a phone

Sending a fax manually allows you to make a phone call and talk with the recipient before you send the fax. This is useful if you want to inform the recipient that you are going to send them a fax before sending it. When you send a fax manually, you can hear the dial tones, telephone prompts, or other sounds through the handset on your telephone. This makes it easy for you to use a calling card to send your fax.

Depending on how the recipient has their fax machine set up, the recipient might answer the phone, or the fax machine might take the call. If a person answers the phone, you can speak with the recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to the fax machine when you hear the fax tones from the receiving fax machine.

To send a fax manually from an extension phone

1. Load your original print-side down on the right front corner of the glass or print-side up in the

ADF.

For more information about loading the original, see

Load original on page 28.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

ENWW Send a fax 39

3. Dial the number by using the keypad on the phone that is connected to the printer.

NOTE: Do not use the keypad on the control panel of the printer when manually sending a fax.

You must use the keypad on your phone to dial the recipient's number.

4. If the recipient answers the telephone, you can engage in a conversation before sending your

fax.

NOTE: If a fax machine answers the call, you will hear fax tones from the receiving fax

machine. Proceed to the next step to transmit the fax.

5. When you are ready to send the fax, press OK, select Send New Fax, and then select Black or

Color.

If you were speaking with the recipient before sending the fax, inform the recipient that they should press Receive Fax Manually on their fax machine after they hear fax tones.

The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the printer control panel as you would dial a regular telephone. When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds through the speakers on the printer. This enables you to respond to prompts while dialing, as well as control the pace of your dialing.

TIP: If you are using a calling card and do not enter your PIN fast enough, the printer might start

sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can create a speed dial entry to store the PIN for your calling card. For more information, see

Set up speed-dial entries on page 47.

NOTE: Make sure the volume is turned on to hear a dial tone.

To send a fax using monitor dialing from the printer control panel

1. Load your original print-side down on the right front corner of the glass or print-side up in the

ADF.

For more information about loading the original, see

Load original on page 28.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

3. Select Black Fax or Color Fax.

●

If the printer detects an original loaded in the ADF, you can hear a dial tone.

●

If the original is loaded on the scanner glass, select Fax from Glass.

4. When you hear the dial tone, enter the number by using the keypad on the printer control panel.

5. Follow any prompts that might occur.

Your fax is sent when the receiving fax machine answers.

40 Chapter 6 Fax ENWW

Schedule a fax to send later

You can schedule a black-and-white fax to be sent within the next 24 hours. This enables you to send a black-and-white fax late in the evening, when phone lines are not as busy or phone rates are lower, for example. The printer automatically sends your fax at the specified time.

You can only schedule one fax to be sent at a time. You can continue to send faxes normally, while a fax is scheduled.

NOTE: You can only send a black-and-white fax from memory.

To schedule a fax from the printer control panel

1. Load your original print-side up in the ADF.

For more information about loading the original, see

Load original on page 28.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

3. Select Settings, and then select Schedule a Fax.

4. Enter the fax delay time by pressing the Up and Down buttons, and then press OK to confirm.

5. When you hear the dial tone, enter the number by using the keypad on the printer control panel.

6. Select Scan, and then select Start.

The printer scans all pages and sends the fax at the scheduled time.

To cancel a scheduled fax

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Schedule a Fax.

3. Select the scheduled fax that you want to delete, and then select Delete.

Send a fax in Error Correction Mode

Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. The default setting is On. Turn ECM off only if it increases phone charges substantially, and if you can accept poorer quality in exchange for reduced charges.

Before turning the ECM setting off, consider the following. If you turn ECM off:

●

The quality and transmission speed of faxes you send and receive are affected.

●

The Fax Speed is automatically set to Medium.

●

You can no longer send or receive faxes in color.

ENWW Send a fax 41

To change the ECM setting from the control panel

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Error Correction.

4. Select On or Off, and then press OK.

42 Chapter 6 Fax ENWW

Receive a fax

You can receive faxes automatically or manually. If you turn off the Auto Answer option, you must receive faxes manually. If you turn on the Auto Answer option (the default setting), the printer automatically answers incoming calls and receives faxes after the number of rings that are specified by the Rings to Answer setting. (The default Rings to Answer setting is five rings.)

If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer reduces the fax so that it fits on the paper that is loaded.

NOTE: If you are copying a document when a fax arrives, the fax is stored in the printer memory

until the copying finishes. This can reduce the number of fax pages stored in memory.

●

Receive a fax manually

●

Reprint received faxes from memory

●

Forward faxes to another number

●

Set the paper size for received faxes

●

Block unwanted fax numbers

Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax while you are still connected. This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.

NOTE: You can pick up the handset to talk or listen for fax tones.

You can receive faxes manually from a phone that is:

●

Directly connected to the printer (on the 2-EXT port)

●

On the same phone line, but not directly connected to the printer

To receive a fax manually

1. Make sure the printer is turned on and you have paper loaded in the main tray.

2. Remove any originals from the ADF tray.

3. Set the Rings to Answer setting to a high number to allow you to answer the incoming call before

the printer answers. Or, turn off the Auto Answer setting so that the printer does not automatically answer incoming calls.

4. If you are currently on the phone with the sender, instruct the sender to press Send New Fax on

their fax machine.

5. When you hear fax tones from a sending fax machine, do the following:

a. From the Home screen on the printer display, press the Up and Down buttons to select

Fax, press OK, and then select Receive Fax Manually.

b. After the printer begins to receive the fax, you can hang up the phone or remain on the line.

The phone line is silent during fax transmission.

ENWW Receive a fax 43

Reprint received faxes from memory

The received faxes, which are not printed out, are stored in memory.

NOTE: After the memory becomes full, the printer cannot receive the new fax until you print or

delete the faxes from memory. You might also want to delete the faxes in memory for security or privacy purposes.

Depending on the sizes of the faxes in memory, you can reprint up to eight of the most recently printed faxes, if they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last printout.

To reprint faxes in memory from the printer control panel

1. Make sure you have paper loaded in the main tray. For more information, see

Load media

on page 24.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

3. Select Settings, and then select Reprint Missed Faxes.

The faxes are displayed in the reverse order from which they were received with the most recently received fax first, and so on.

4. Select the fax you want to print, and then select Print.

5. If you want to stop reprinting the fax, select Cancel.

Forward faxes to another number

You can set up the printer to forward your faxes to another fax number. A received color fax is forwarded in black and white.

HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to make sure the fax machine is able to receive your forwarded faxes.

To forward faxes from the printer control panel

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Fax Forwarding, and then select Select Fax Forward.

4. Select On with Print to print and forward the fax, or select On to forward the fax.

NOTE: If the printer is not able to forward the fax to the designated fax machine (for example, if

it is not turned on), the printer prints the fax. If you set up the printer to print error reports for received faxes, it also prints an error report.

44 Chapter 6 Fax ENWW

5. At the prompt, enter the number of the fax machine intended to receive the forwarded faxes, and

then select Done. Enter the required information for each of the following prompts: start date, start time, end date, and end time.

6. Fax forwarding is activated. Select OK to confirm.

If the printer loses power when fax forwarding is set up, it saves the fax forwarding setting and phone number. When the power is restored to the printer, the fax forwarding setting is still On.

NOTE: You can cancel fax forwarding by selecting Off from the Fax Forward menu.

Set the paper size for received faxes

You can select the paper size for received faxes. The paper size you select should match what is loaded in your main tray. Faxes can be printed on Letter, A4, or Legal paper only.

NOTE: If an incorrect paper size is loaded in the main tray when you receive a fax, the fax does not

print and an error message appears on the display. Load Letter, A4, or Legal paper, and then press OK to print the fax.

To set the paper size for received faxes from the printer control panel

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings.

3. Select Fax Paper Size, and then select an option.

Block unwanted fax numbers

If you subscribe to a caller ID service through your phone provider, you can block specific fax numbers so the printer does not print faxes received from those numbers. When an incoming fax call is received, the printer compares the number to the list of junk fax numbers to determine if the call should be blocked. If the number matches a number in the blocked fax numbers list, the fax is not printed. (The maximum number of fax numbers you can block varies by model.)

NOTE: This feature is not supported in all countries/regions. If it is not supported in your country/

region, Junk Fax Blocker does not appear in the Fax Options or Fax Settings menu.

NOTE: If no phone numbers are added in the Caller ID list, it is assumed that you are not

subscribed to a Caller ID service.

●

Add numbers to the junk fax list

●

Remove numbers from the junk fax list

Add numbers to the junk fax list

You can block specific numbers by adding them to the junk fax list.

To add a number to the junk fax list

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Junk Fax.

ENWW Receive a fax 45

3. A message appears stating that Caller ID is required to block junk faxes. Select OK to continue.

4. Select Add a Number.

5. To select a fax number to block from the caller ID list, select From Call History.

- or -

To manually enter a fax number to block, select Enter New Number.

6. After entering a fax number to block, select Done.

NOTE: Make sure you enter the fax number as it appears on the control panel display, and not

the fax number that appears on the fax header of the received fax, as these numbers can be different.

Remove numbers from the junk fax list

If you no longer want to block a fax number, you can remove a number from your junk fax list.

To remove numbers from the list of junk fax numbers

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Junk Fax.

3. Select the number you want to remove, and then select Remove a Number.

4. Press OK to confirm the deletion.

46 Chapter 6 Fax ENWW

Set up speed-dial entries

You can set up frequently used fax numbers as speed-dial entries. This lets you dial those numbers quickly by using the printer control panel.

TIP: In addition to creating and managing speed-dial entries from the printer's control panel, you

can also use tools available on your computer, such as the HP software included with the printer and the printer's embedded web server (EWS).

This section contains the following topics:

●

Set up and change speed-dial entries

●

Delete speed-dial entries

Set up and change speed-dial entries

You can store fax numbers as speed-dial entries.

To set up speed-dial entries

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Phone Book.

3. Select Add Contact.

4. Type the name of the entry, and then select Next.

5. Type the fax number, and then select Done.

NOTE: Be sure to include any pauses or other required numbers, such as an area code, an

access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.

To change speed-dial entries

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Phone Book.

3. Select the entry you want to change, and then press OK.

4. Select Edit, and then make your changes in the fax name, and then select Next.

5. Make your changes in the fax number, and then select Done.

NOTE: Be sure to include any pauses or other required numbers, such as an area code, an

access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.

ENWW Set up speed-dial entries 47

Delete speed-dial entries

To delete speed-dial entries

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Phone Book.

3. Select the entry you want to delete, and then select Delete to confirm.

48 Chapter 6 Fax ENWW

Change fax settings

Use the following steps to change the initial settings or to configure other options for faxing.

●

Configure the fax header

●

Set the answer mode (Auto answer)

●

Set the number of rings before answering

●

Change the answer ring pattern for distinctive ring

●

Set the dial type

●

Set the redial options

●

Set the fax speed

●

Set the fax sound volume

Configure the fax header

The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the HP software provided with the printer. You can also set up the fax header from the printer control panel, as described here.

NOTE: In some countries/regions, the fax header information is a legal requirement.

To set or change the fax header

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Fax Header.

3. Enter your personal or company name and fax number, and then select Done.

Set the answer mode (Auto answer)

The answer mode determines whether the printer answers incoming calls.

●

Turn on the Auto Answer setting if you want the printer to answer faxes automatically. The printer answers all incoming calls and faxes.

●

Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or else the printer does not receive faxes.

To set the answer mode

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings.

3. Select Auto Answer, select On or Off, and then press OK.

ENWW Change fax settings 49

Set the number of rings before answering

If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are automatically answered.

The Rings to Answer setting is important if you have an answering machine on the same phone line as the printer, because you want the answering machine to answer the phone before the printer does. The number of rings to answer for the printer should be greater than the number of rings to answer for the answering machine.

For example, set your answering machine to a low number of rings and the printer to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine answers the call and the printer monitors the line. If the printer detects fax tones, it receives the fax. If the call is a voice call, the answering machine records the incoming message.

To set the number of rings before answering

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Ring Settings, and then select Rings to Answer.

4. Select up and down arrows to change the number of rings.

5. Select OK to accept the setting.

Change the answer ring pattern for distinctive ring

Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number is assigned a different ring pattern. You can set up the printer to answer incoming calls that have a specific ring pattern.

If you connect the printer to a line with distinctive ring, have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax number. When the printer detects the specified ring pattern, it answers the call and receives the fax.

TIP: You can also use the Ring Pattern Detection feature in the printer's control panel to set

distinctive ring. With this feature, the printer recognizes and records the ring pattern of an incoming call and, based on this call, automatically determines the distinctive ring pattern assigned by your telephone company to fax calls.

If you do not have a distinctive ring service, use the default ring pattern, which is All Rings.

NOTE: The printer cannot receive faxes when the main phone number is off the hook.

To change the answer ring pattern for distinctive ring

1. Verify that the printer is set to answer fax calls automatically.

2. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

3. Select Settings, and then select Advanced Settings.

50 Chapter 6 Fax ENWW

4. Select Ring Settings, and then select Distinctive Ring.

5. A message appears stating that this setting should not be changed unless you have multiple

numbers on the same telephone line. Select Yes to continue.

6. Do one of the following:

●

Select the ring pattern assigned by your telephone company to fax calls.

- Or -

●

Select Auto Detect, and then follow the instructions on the printer control panel.

NOTE: If the Ring Pattern Detection feature cannot detect the ring pattern or if you cancel the

feature before it finishes, the ring pattern is automatically set to the default, which is All Rings.

NOTE: If you are using a PBX phone system that has different ring patterns for internal and

external calls, you must call the fax number from an external number.

Set the dial type

Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change the setting unless you know that your phone line cannot use tone dialing.

NOTE: The pulse-dialing option is not available in all countries/regions.

To set the dial type

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Dial Type, select Tone Dialing or Pulse Dialing, and then press OK.

Set the redial options

If the printer was unable to send a fax because the receiving fax machine did not answer or was busy, the printer attempts to redial based on the settings for the busy-redial and no-answer-redial options. Use the following procedure to turn the options on or off.

●

When Busy: If this option is turned on, the printer redials automatically if it receives a busy signal. The factory-set default for this option is Redial.

●

When No answer: If this option is turned on, the printer redials automatically if the receiving fax machine does not answer. The factory-set default for this option is No Redial.

To set the redial options

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Auto Redial.

3. Select the appropriate option, and then press OK.

ENWW Change fax settings 51

Set the fax speed

You can set the fax speed used to communicate between your printer and other fax machines when sending and receiving faxes.

If you use one of the following, setting the fax speed to a slower speed might be required:

●

An Internet phone service

●

A PBX system

●

Fax over Internet Protocol (FoIP)

●

An integrated services digital

If you experience problems sending and receiving faxes, try using a lower Fax Speed. The following table provides the available fax speed settings.

Fax speed setting Fax speed

Fast v.34 (33600 bps)

Medium v.17 (14400 bps)

Slow v.29 (9600 bps)

To set the fax speed

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Fax Speed.

4. Select an option, and then press OK.

Set the fax sound volume

Use this procedure to increase or decrease the volume of the fax sounds.

To set the fax sound volume

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Advanced Settings.

3. Select Ring Settings, and then select Fax Sound Volume.

4. Select Soft, Loud, or Off, and then press OK.

52 Chapter 6 Fax ENWW

Fax and digital phone services

Many telephone companies provide their customers with digital phone services, such as the following:

●

DSL: A Digital subscriber line (DSL) service through your telephone company. (DSL might be called ADSL in your country/region.)

●

PBX: A private branch exchange (PBX) phone system.

●

ISDN: An integrated services digital network (ISDN) system.

●

FoIP: A low-cost phone service that allows you to send and receive faxes with your printer by using the Internet. This method is called Fax over Internet Protocol (FoIP). For more information, see

Fax over Internet Protocol on page 54.

HP printers are designed specifically for use with traditional analog phone services. If you are in a digital phone environment (such as DSL/ADSL, PBX, or ISDN), you might need to use digital-toanalog filters or converters when setting up the printer for faxing.

NOTE: HP does not guarantee that the printer will be compatible with all digital service lines or

providers, in all digital environments, or with all digital-to-analog converters. It is always recommended that you discuss with the telephone company directly for the correct setup options based on their line services provided.

ENWW Fax and digital phone services 53

Fax over Internet Protocol

You might be able to subscribe to a low cost phone service that allows you to send and receive faxes with your printer by using the Internet. This method is called Fax over Internet Protocol (FoIP).

You probably use a FoIP service (provided by your telephone company) when you:

●

Dial a special access code along with the fax number, or

●

Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection.

NOTE: You can only send and receive faxes by connecting a phone cord to the port labeled "1-

LINE" on the printer. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog phone jacks for fax connections) or your telephone company.

TIP: Support for traditional fax transmission over any Internet protocol telephone systems are often

limited. If you experience problems faxing, try using a slower fax speed or disabling the fax errorcorrection mode (ECM). However, if you turn off ECM, you cannot send and receive color faxes. (For more information about changing the fax speed, see

Set the fax speed on page 52. For more

information about using ECM, see

Send a fax in Error Correction Mode on page 41.

If you have questions about Internet faxing, contact your Internet faxing services support department or your local service provider for further assistance.

54 Chapter 6 Fax ENWW

Use reports

You can set up the printer to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as required; these reports provide useful system information about the printer.

By default, the printer is set to print a report only if there is a problem sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the control panel display after each transaction.

NOTE: If the reports are not legible, you can check the estimated ink levels from the control panel or

the HP software.

NOTE: Ink level alerts and indicators provide estimates for planning purposes only. When you

receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until prompted to do so.

NOTE: Ensure that the printheads and ink cartridges are in good conditions and installed properly.

For more information, see

Work with cartridges on page 65.

This section contains the following topics:

●

Print fax confirmation reports

●

Print and view the fax log

●

Print the details of the last fax transaction

●

Print a Caller ID Report

●

View the Call History

Print fax confirmation reports

If you require printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes.

The default fax confirmation setting is Error Only.

NOTE: You can include an image of the first page of the fax on the Fax Sent Confirmation report if

you select After Send Fax or On Always, and if you scan the fax to send from memory or use the Scan and Fax option.

To enable fax confirmation

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, select Advanced Settings, and then select Fax Confirmation.

3. Select one of the following options, and then press OK.

Off Does not print a fax confirmation report when you send

and receive faxes successfully.

After Send Fax Prints a fax confirmation report for every fax you send.

After Receive Fax Prints a fax confirmation report for every fax you receive.

ENWW Use reports 55

On Always Prints a fax confirmation report for every fax you send and

receive.

Error Only Prints a fax confirmation report for every fax error. This is

the default setting.

Print and view the fax log

You can print a log of faxes that have been received and sent by the printer.

To print the fax log from the printer control panel

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, select Advanced Settings, and then select Fax Reports.

3. Select Fax Log, and then press OK.

Print the details of the last fax transaction

The Last Fax Transaction report prints the details of the last fax transaction to occur. Details include the fax number, number of pages, and the fax status.

To print the Last Fax Transaction report

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, select Advanced Settings, and then select Fax Reports.

3. Select Last Transaction Report, and then press OK.

Print a Caller ID Report

Use the following procedure to print a list of Caller ID fax numbers.

To print a Caller ID History Report

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, select Advanced Settings, and then select Fax Reports.

3. Select Caller ID Report, and then press OK.

View the Call History

Use the following procedure to print a list of all the calls placed from the printer.

56 Chapter 6 Fax ENWW

To view the Call History

1. From the Home screen on the printer display, press the Up and Down buttons to select Fax, and

then press OK.

2. Select Settings, and then select Junk Fax.

3. Select Add a Number, select From Call History, and then press OK.

ENWW Use reports 57

Tips for fax success

●

Load your original print-side down on the right front corner of the glass or print-side up in the ADF.

For more information about loading the original, see

Load original on page 28.

●

Clean the scanner glass and make sure that there are no foreign materials adhering to it.

●

Turn on Error Correction Mode (ECM) to send color faxes.

For more information about turning on ECM, see

Send a fax in Error Correction Mode

on page 41.

●

After the fax memory becomes full, the printer does not receive any faxes until you print or delete the faxes from memory.

For more information about reprinting the faxes in the memory, see

Reprint received faxes from

memory on page 44.

●

You can set up the printer to answer incoming calls with a specific ring pattern. Use this feature only when you have subscribed to the service, which allows several phone numbers on one phone line from your phone service provider.

58 Chapter 6 Fax ENWW

7 Use Web Services

●

HP ePrint

●

Use HP Printables

●

Use the HP Connected website

●

Tips for using Web Services

ENWW 59

HP ePrint

HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled printer anytime, from any location. It's as simple as sending an email to the email address assigned to your printer when you enable Web Services on the printer. No special drivers or software are needed. If you can send an email, you can print from anywhere, using HP ePrint.

Once you have signed up for an account on HP Connected (

www.hpconnected.com ), you can sign in

to view your ePrint job status, manage your HP ePrint printer queue, control who can use your printer's HP ePrint email address to print, and get help for HP ePrint.

HP ePrint allows you to print to your HP ePrint-enabled printer anytime, from any location.

To use HP ePrint, make sure to have the following:

●

An Internet- and email-capable computer or mobile device

●

An HP ePrint-capable printer on which Web Services has been enabled

NOTE: The email will be printed once it is received. As with any email, there is no guarantee when

or whether it will be received. You can check the print status on HP Connected (

www.hpconnected.com ).

NOTE: Documents printed with HP ePrint may appear different from the original. Style, formatting,

and text flow may differ from the original document. For documents that need to be printed with a higher quality (such as legal documents), we recommend that you print from the software application on your computer, where you will have more control over what your printout looks like.

TIP: For more information about managing and configuring HP ePrint settings and to learn about the

latest features, visit HP Connected (

www.hpconnected.com ).

To print using HP ePrint

1. Enable Web Services.

a. From the printer control panel, press the ePrint button.

b. Accept the Terms of Use, and then follow the on-screen instructions to enable Web

Services.

c. Print the ePrint information page, and then follow the instructions on the page to sign up for

an HP ePrint account.

2. On your computer or mobile device, open your email application.

NOTE: For information about using the email application on your computer or mobile device,

see the documentation provided with the application.

3. Create a new email message, and then attach the file that you want to print.

4. Enter the printer's email address in the “To” line of the email message, and then select the

option to send the email message.

NOTE: Do not include any email address in the "Bcc" field; this field is required to be blank. If

there is an email address or printer address in the "Bcc" field the job will not be printed.

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To find the printer's email address

1. Press the ePrint button on the control panel. You will see the Web Services Settings menu on

the printer display.

2. Select Display Email Address from the printer display to view the printer’s email address.

TIP: To customize the email address, select Print Info Page from the Web Services Settings

menu on the printer display. The printer prints an information page that contains the printer code and instructions on how to customize the email address.

To turn off ePrint

1. Press the ePrint button on the control panel. You will see the Web Services Settings menu on

the printer display.

2. Select ePrint from the printer display, and then select Off.

ENWW HP ePrint 61

Use HP Printables

HP Printables, a free service from HP, delivers a wide range of news, recipes, business tips, coloring pages, puzzles, personalized coupons, and more - directly to your web-connected printer, on your schedule. Browse from a range of options, including top brands, to find the content you want and get the prints you love. You can get the prints you want immediately or, with some printables, you can set them to be automatically delivered on the days and times that you want.

Preformatted content designed specifically for your printer means no cut-off text and pictures and no extra pages with only one line of text.

NOTE: To use HP Printables, the printer must be connected to a network that provides an Internet

connection, and you must register for this service. Printable availability varies by country, language, and agreements, and might require a firmware upgrade.

For more information, visit www.hpconnected.com . On some printers and websites, HP Printables might be called Print Apps.

62 Chapter 7 Use Web Services ENWW

Use the HP Connected website

Use HP’s free HP Connected website to set up increased security for HP ePrint, and specify the email addresses that are allowed to send email to your printer. You can also get product updates, more HP Printables, and other free services.

Go to the HP Connected website for more information and specific terms and conditions:

www.hpconnected.com .

ENWW Use the HP Connected website 63

Tips for using Web Services

Use the following tips to print HP Printables and use HP ePrint.

Tips for printing HP Printables and using HP ePrint

●

Learn about HP Printables for printing recipes, coupons, and other content from the web, simply and easily.

Click here to go online for more information.

64 Chapter 7 Use Web Services ENWW

8 Work with cartridges

●

Check the estimated ink levels

●

Order ink supplies

●

Choose right ink cartridges

●

Replace the cartridges

●

Use single-cartridge mode

●

Cartridge warranty information

●

Tips for working with cartridges

ENWW 65

Check the estimated ink levels

You can easily check the ink supply level to determine how soon you might need to replace a cartridge. The ink supply level shows an estimate of the amount of ink remaining in the cartridges.

To check the ink levels from the printer control panel

●

From the Home screen on the printer display, select Ink Levels, and then press OK. Then the printer displays the current ink levels.

NOTE: If you do not see the Home screen, press the Home button.

To check the ink levels from the printer software

1. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

2. In the printer software, click Estimated Ink Levels.

NOTE: If you have installed a refilled or remanufactured cartridge, or a cartridge that has been used

in another printer, the ink level indicator might be inaccurate or unavailable.

NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you

receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not have to replace the cartridges until the print quality is unacceptable.

NOTE: Ink from the cartridges is used in the printing process in a number of different ways,

including in the initialization process, which prepares the printer and cartridges for printing, and in printhead servicing, which keeps print nozzles clear and ink flowing smoothly. In addition, some residual ink is left in the cartridge after it is used. For more information, see

www.hp.com/go/

inkusage.

66 Chapter 8 Work with cartridges ENWW

Order ink supplies

Before ordering cartridges, locate the correct cartridge number.

Locate the cartridge number on the printer

●

The cartridge number is located inside the cartridge access door.

Locate the cartridge number in the printer software

1. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

2. In the printer software, click Shop, and then click Shop For Supplies Online.

The correct cartridge number appears when you use this link.

To order original HP supplies for the HP Officejet 4630 series, go to

www.hp.com/buy/supplies. If

prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.

NOTE: Ordering ink cartridges online is not supported in all countries/regions. If it is not available in

your country/region, you may still view supplies information and print a list for reference when shopping at a local HP reseller.

ENWW Order ink supplies 67

Choose right ink cartridges

HP recommends that you use Original HP ink cartridges. Original HP ink cartridges are designed and tested with HP printers to help you easily produce great results, time after time.

68 Chapter 8 Work with cartridges ENWW

Replace the cartridges

To replace the cartridges

1. Check that power is on.

2. Remove cartridge.

a. Open the cartridge access door.

Wait for print carriage to move to the right side of the printer.

b. Lift up the cartridge tab, and then remove it from the slot.

3. Insert new cartridge.

a. Remove cartridge from packaging.

ENWW Replace the cartridges 69

b. Remove plastic tape using pink pull tab.

c. Place new cartridge in slot at an angle under the opened tab, and then squeeze the tab

closed as the cartridge slides into place.

d. Close the cartridge access door.

4. Load plain paper and print out the alignment page.

5. Load the alignment page print-side down on the right front corner of the scanner glass, close the

lid, and then press OK to complete the alignment.

70 Chapter 8 Work with cartridges ENWW

Use single-cartridge mode

Use the single-cartridge mode to operate the HP Officejet 4630 series with only one ink cartridge. The single-cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage.

NOTE: When the HP Officejet 4630 series operates in single-cartridge mode, a message is

displayed on the printer display. If the message is displayed and two ink cartridges are installed in the printer, verify that the protective piece of plastic tape has been removed from each ink cartridge. When plastic tape covers the ink cartridge contacts, the printer cannot detect that the ink cartridge is installed.

To exit single-cartridge mode

●

Install both the black and tri-color cartridges in the HP Officejet 4630 series to exit singlecartridge mode.

ENWW Use single-cartridge mode 71

Cartridge warranty information

The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing device. This warranty does not cover HP ink cartridges that have been refilled, remanufactured, refurbished, misused, or tampered with.

During the warranty period the cartridge is covered as long as the HP ink is not depleted and the end of warranty date has not been reached. The end of warranty date, in YYYY/MM/DD format, may be found on the cartridge as indicated:

For a copy of the HP Limited Warranty Statement, see the printed documentation that came with the printer.

72 Chapter 8 Work with cartridges ENWW

Tips for working with cartridges

Use the following tips to work with cartridges:

●

To protect the cartridges from drying out, always turn the printer off using the On button, and wait until the On button light goes out.

●

Do not open or untape cartridges until you are ready to install them. Leaving tape on the cartridges reduces ink evaporation.

●

Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color and icon for each slot. Make sure the cartridges snap into place.

●

Align the printer for best print quality. See

Improve print quality on page 92 for more

information.

●

When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting replacement cartridges to avoid possible printing delays. You do not need to replace the cartridges until print quality becomes unacceptable. See

Replace the cartridges on page 69 for

more information.

●

If you remove a cartridge from the printer for any reason, try to replace it again as soon as possible. Outside of the printer, if unprotected, cartridges begin to dry out.

ENWW Tips for working with cartridges 73

74 Chapter 8 Work with cartridges ENWW

9 Connectivity

●

Wi-Fi Protected Setup (WPS – requires WPS router)

●

Traditional wireless connection (requires router)

●

USB connection (non-network connection)

●

Change from a USB connection to a wireless network

●

Connect wirelessly to the printer without a router

●

Tips for setting up and using a networked printer

●

Advanced printer management tools (for networked printers)

ENWW 75

Wi-Fi Protected Setup (WPS – requires WPS router)

NOTE: Make sure you have installed the HP software that came with the printer and the printer

network drives.

To connect the HP Officejet 4630 series to a wireless network using Wi-Fi Protected Setup (WPS), you will need the following:

●

A wireless 802.11b/g/n network that includes a WPS-enabled wireless router or access point.

NOTE: The HP Officejet 4630 series only supports connections using 2.4GHz.

●

Routers that support WPS often have a (WPS) button.

●

If you use WPS PIN method to set up the wireless connection, the computer must be connected to the wireless network that you intend to install the HP Officejet 4630 series on.

Push Button (PBC) method

1. Press and hold the Wireless button on the printer for at least 3 seconds until the wireless light

starts blinking. When the light blinks, you have two minutes to press the WPS button on the router.

2. Press the Wi-Fi Protected Setup (WPS) button on your router.

NOTE: The printer begins a timer for approximately two minutes while a wireless connection is

established.

PIN method

1. Press the Wireless button on the printer control panel to display the Wireless menu. If the printer

is printing, in an error state, or performing a critical task, wait until the task has been completed or the error cleared before pressing the Wireless button.

2. Select Settings from the printer display.

3. Select Wi-Fi Protected Setup from the printer display.

4. If prompted, select PIN, and then follow the on-screen instructions.

NOTE: The printer begins a timer for approximately four minutes during which the corresponding

button on the networking device needs to be pressed or the router PIN needs to be entered on the router’s configuration page.

76 Chapter 9 Connectivity ENWW

Traditional wireless connection (requires router)

To connect the HP Officejet 4630 series to an integrated wireless WLAN 802.11 network, you will need the following:

●

A wireless 802.11b/g/n network that includes a wireless router or access point.

NOTE: The HP Officejet 4630 series only supports connections using 2.4GHz.

●

The computer must be connected to the wireless network that you intend to install the HP Officejet 4630 series on.

●

Network name (SSID).

●

WEP key or WPA Passphrase (if needed).

To connect the printer

1. Press the Wireless button from the printer control panel, and then select Settings.

2. Scroll to select Wireless Setup Wizard, and then press OK.

3. Follow the on-screen instructions to set up the wireless connection.

4. Insert the printer software CD in the computer CD-ROM drive.

5. Follow the on-screen instructions to install the printer software.

To connect a new printer

If you have not connected the printer to your computer, or you want to connect another new printer of the same model to your computer, you can use the Connect a new printer function to set up the connection.

NOTE: Use this method if you have already installed the printer software.

1. Press the Wireless button from the printer control panel, and then select Settings.

2. Scroll to select Wireless Setup Wizard, and then press OK.

3. Follow the on-screen instructions to set up the wireless connection.

4. Depending on your operating system, do one of the following.

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, and then click HP Officejet 4630 series.

5. Select Printer Setup & Software.

6. Select Connect a new printer. Follow the on-screen instructions.

To change network settings

To change the printer wireless settings, run the Wireless Setup Wizard.

To change more advanced settings,

ENWW Traditional wireless connection (requires router) 77

NOTE: Only the person who manages your network can change the advanced settings.

1. Press the Wireless button from the printer control panel, and then select Settings.

2. Scroll to select Advanced Settings.

3. Select the item to be changed from the Advanced Settings menu.

4. Follow the on-screen instructions.

78 Chapter 9 Connectivity ENWW

USB connection (non-network connection)

The HP Officejet 4630 series supports a rear USB 2.0 High Speed port for connection to a computer.

NOTE: Web services will not be available with a USB direct connection.

To connect the printer with the USB cable

1. Follow the on-screen instructions. When you are prompted, connect the printer to the computer

by selecting USB on the Connection Options screen.

NOTE: Do not connect the USB cable to the printer until you are prompted to do so.

2. Follow the on-screen instructions.

3. Insert the printer software CD in the computer CD-ROM drive.

If the printer software has been installed, the printer will operate as a plug-and-play printer. If the software has not been installed, insert the CD that came with the printer and follow the on-screen instructions.

ENWW USB connection (non-network connection) 79

Change from a USB connection to a wireless network

If you first setup your printer and installed the software with a USB cable, directly connecting the printer to your computer, you can easily change to a wireless network connection. You will need a wireless 802.11b/g/n network that includes a wireless router or access point.

NOTE: The HP Officejet 4630 series only supports connections using 2.4GHz.

Before changing from a USB connection to a wireless network, make sure that:

●

The printer is connected to your computer with the USB cable until you are prompted to disconnect the cable.

●

The computer is connected to the wireless network that you intend to install the printer on.

To change from a USB connection to a wireless network

1. Depending on your operating system, do one of the following.

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, and then click HP Officejet 4630 series.

2. Select Printer Setup & Software.

3. Select Convert a USB connected printer to wireless. Follow the on-screen instructions.

80 Chapter 9 Connectivity ENWW

Connect wirelessly to the printer without a router

HP wireless direct allows your Wi-Fi devices such as computers, smart phones, and tablets, to connect to your printer directly through Wi-Fi, using the process you currently use to connect your WiFi device to new wireless networks and hotspots. With wireless direct, you can print directly to the printer wirelessly, without a wireless router, from your Wi-Fi enabled devices.

To connect wirelessly to the printer without a router

1. From the Home screen on the printer display, select Wireless Direct, and then press OK.

2. In the Wireless Direct menu, select Wireless Direct, and then press OK.

3. Using the buttons to the right, select On without Security, and then press OK.

TIP: If you would like to use HP wireless direct with greater security and if the computer or

mobile device supports WPA2 encryption, select the option that will enable security. With security enabled, only users with the password can connect wirelessly to the printer. Without enabling security, anyone with a wireless device within the wireless range of the printer can connect to the printer.

4. Press the button next to Display Name to display the wireless direct name.

5. If you have enabled security, press the button next to Display Password to display the wireless

direct password.

TIP: You can also turn on HP wireless direct from the embedded web server (EWS). For more

information about using the EWS, see

To open the embedded Web server on page 83.

6. After connecting to wireless direct, you need to install the printer software if you use a desktop

computer or laptop. If you use a mobile device, you need to install a compatible app on your mobile device. You can start to use the printer over wireless direct if you have already installed the printer over a network.

For more information about printing wirelessly, see

Print with HP wireless direct on page 15.

ENWW Connect wirelessly to the printer without a router 81

Tips for setting up and using a networked printer

Use the following tips to set up and use a networked printer:

●

When the Wireless Setup Wizard on the printer is launched, the printer searches for wireless routers, and then lists the detected network names on the printer display.

●

If your computer is connected to a Virtual Private Network (VPN), you need to disconnect from the VPN before you can access any other device on your network, including the printer.

●

Learn how to find your network security settings.

Click here to go online for more information.

●

Learn about the HP Print and Scan Doctor.

Click here to go online for more information.

●

Learn about the network troubleshooting tips.

Click here to go online for more information.

●

Learn how to change from a USB to wireless connection.

Click here to go online for more

information.

●

Learn how to work with your firewall and antivirus programs during printer setup.

Click here to go

online for more information.

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Advanced printer management tools (for networked printers)

When the printer is connected to a network, you can use the embedded Web server to view status information, change settings, and manage the printer from your computer.

NOTE: To view or change some settings, you might need a password.

You can open and use the embedded Web server without being connected to the Internet. However, some features are not available.

●

To open the embedded Web server

●

About cookies

To open the embedded Web server

You can access the embedded Web server through either the network or Wireless Direct.

Open the embedded Web server through network

NOTE: The printer must be on a network and must have an IP address. The IP address for the

printer can be found by pressing the Wireless button or by printing a network configuration page.

●

In a supported Web browser on your computer, type the IP address or hostname that has been assigned to the printer.

For example, if the IP address is 192.168.0.12, type the following address into a Web browser: http://192.168.0.12.

To open the embedded Web server through Wireless Direct

1. Press the Wireless button from the printer control panel, and then select Settings.

2. If the display shows that wireless direct is Off, select Wireless Direct and then select On with

Security or On without Security.

3. From your wireless computer, turn wireless on, search for and connect to the wireless direct

name, for example: HP-Print-**-Office

jet 4630 series. If you have wireless direct security on,

enter the wireless direct pas

sword when prompted.

4. In a supported Web browser on your computer, type the following address: http://192.168.223.1.

About cookies

The embedded Web server (EWS) places very small text files (cookies) on your hard drive when you are browsing. These files let the EWS recognize your computer the next time you visit. For example, if you have configured the EWS language, a cookie helps remember which language you have selected so that the next time you access the EWS, the pages are displayed in that language. Though some cookies are cleared at the end of each session (such as the cookie that stores the selected language), others (such as the cookie that stores customer-specific preferences) are stored on the computer until you clear them manually.

You can configure your browser to accept all cookies, or you can configure it to alert you every time a cookie is offered, which allows you to decide which cookies to accept or refuse. You can also use your browser to remove unwanted cookies.

ENWW Advanced printer management tools (for networked printers) 83

NOTE: Depending on your printer, if you disable cookies, you also disable one or more of the

following features:

●

Starting where you left the application (especially useful when using setup wizards)

●

Remembering the EWS browser language setting

●

Personalizing the EWS Home page

For information about how to change your privacy and cookie settings and how to view or delete cookies, see the documentation available with your Web browser.

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10 Solve a problem

This section contains the following topics:

●

Clear a paper jam

●

Clear the print carriage

●

Improve print quality

●

Unable to print

●

Resolve copy and scan issues

●

Resolve fax issues

●

Resolve networking issues

●

HP support

ENWW 85

Clear a paper jam

Clear a paper jam from the paper path.

To clear a paper jam from paper path

1. Open the cartridge access door.

2. Remove the cleanout.

3. Remove the jammed paper from the rear roller.

4. Place the cleanout back.

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5. Close the cartridge access door.

6. Press the OK button on the control panel to continue the current job.

Clear a paper jam from the duplexer.

To clear a paper jam from duplexer

1. Open the cartridge access door.

2. Remove the cleanout.

3. Press on the hole of the duplexer path cover to lift it up. Remove the jammed paper.

ENWW Clear a paper jam 87

4. Place the cleanout back.

5. Close the cartridge access door.

6. Press the OK button on the control panel to continue the current job.

Clear a paper jam from the print zone.

To clear a paper jam from print zone

1. Open the cartridge access door.

2. Remove the jammed paper from inside the printer.

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3. Close the cartridge access door.

4. Press the OK button on the control panel to continue the current job.

Clear a jam in the automatic document feeder

To clear a jam in the automatic document feeder

1. Lift the cover of the ADF.

2. Lift the tab located on the front edge of the ADF.

3. Gently pull the paper out of the rollers.

CAUTION: If the paper tears when you are removing it from the rollers, check the rollers and

wheels for torn pieces of paper that might remain inside the printer. If you do not remove all the pieces of paper from the printer, more paper jams are likely to occur.

4. Close the cover of the ADF, pressing down firmly until it snaps into place.

5. Press the OK button on the control panel to continue the current job.

ENWW Clear a paper jam 89

If the above solutions do not resolve the problem, click here for more online troubleshooting.

To prevent paper jams

●

Do not overfill the paper tray.

●

Remove printed papers from the paper tray frequently.

●

Ensure that paper loaded in the paper tray lays flat and the edges are not bent or torn.

●

Do not combine different paper types and paper sizes in the paper tray; the entire stack of paper in the paper tray must be the same size and type.

●

Adjust the paper-width guides in the paper tray to fit snugly against all paper. Make sure the paper-width guides do not bend the paper in the paper tray.

●

Do not force the paper too far forward in the paper tray.

●

Do not add paper while the printer is printing. If the printer is about to run out of paper, wait until the out of paper message appears before adding paper.

If the above solutions do not resolve the problem,

click here for more online troubleshooting.

90 Chapter 10 Solve a problem ENWW

Clear the print carriage

Remove any objects, such as paper, that are blocking the print carriage.

See

Clear a paper jam on page 86 for more information.

NOTE: Do not use any tools or other devices to remove jammed paper. Always use caution when

removing jammed paper from inside the printer.

Click here to go online for more information.

ENWW Clear the print carriage 91

Improve print quality

NOTE: To protect the cartridges from drying out, always turn the printer off using the On button, and

wait until the On button light goes out.

1. Make sure you are using Original HP ink cartridges and HP recommended papers.

For more information, see

Recommended papers for printing on page 22.

2. Check the printer software to make sure you have selected the appropriate paper type from the

Media drop-down list and print quality from the Quality Settings drop-down list.

In the printer software, click Print, Scan & Fax and then click Set Preferences to access the print properties.

3. Check the estimated ink levels to determine if the cartridges are low on ink.

For more information, see

Check the estimated ink levels on page 66. If the ink cartridges are

low on ink consider replacing them.

4. Align the cartridges.

To align the cartridges from the printer software

NOTE: Aligning the cartridges ensures the high-quality output. The printer prompts you to align

the cartridges every time you install a new cartridge. If you remove and reinstall the same ink cartridge, the HP All-in-One will not prompt you to align the ink cartridges. The HP All-in-One remembers the alignment values for that ink cartridge, so you do not need to realign the ink cartridges.

a. Load letter or A4 unused plain white paper into the paper tray.

b. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

c. In the printer software, click Print, Scan & Fax, and then click Maintain Your Printer to

access the Printer Toolbox.

d. The Printer Toolbox appears.

e. Click Align Ink Cartridges on the Device Services tab. The printer prints an alignment sheet.

92 Chapter 10 Solve a problem ENWW

f. Load the cartridge alignment sheet print side down on the right front corner of the scanner

glass.

g. Follow the instructions on the printer display to align the cartridges. Recycle or discard the

cartridge alignment sheet.

To align the cartridges from the printer display

a. From the Home screen on the printer display, press the Up and Down buttons to select

Tools, and then press OK.

NOTE: If you do not see the Home screen, press the Home button.

b. From the Tools menu on the printer display, select Align Printer. Follow the on-screen

instructions.

5. Print a diagnostics page if the cartridges are not low on ink.

To print a diagnostics page from the printer software

a. Load letter or A4 unused plain white paper into the paper tray.

b. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Officejet 4630 series, and then click HP Officejet 4630 series.

c. In the printer software, click Print, Scan & Fax, and then click Maintain Your Printer to

access the printer toolbox.

ENWW Improve print quality 93

d. Click Print Diagnostic Information on the Device Reports tab to print a diagnostics page.

Review the blue, magenta, yellow, and black boxes on the diagnostics page. If you are seeing streaks in the color and black boxes, or no ink in portions of the boxes, then automatically clean the cartridges.

To print a diagnostics page from the printer display

a. From the Home screen on the printer display, press the Up and Down buttons to select

Tools, and then press OK.

NOTE: If you do not see the Home screen, press the Home button.

b. From the Tools menu on the printer display, select Print Quality Report. Follow the on-

screen instructions.

6. Clean the ink cartridges automatically, if the diagnostic page shows steaks or missing portions of

the color and black boxes.

94 Chapter 10 Solve a problem ENWW

HP Officejet 4630 e User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual