Epson WorkForce WF-2540 Quick Guide and Warranty

WF-2540

Quick Guide

Your WF-2540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6

Copying a Photo or Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Your WF-2540

After you set up your WF-2540 (see the Start Here sheet), turn to this Quick Guide and your online User’s Guide for instructions on using your product.

Features Where to find information

Copy, scan, and fax from the easy-to-use control panel

Wireless printing and scanning from mobile devices with EPSON Connect

Easy Wi-Fi networking See the online User’s Guide.

High-capacity ink cartridges See this Quick Guide for installation

Advanced paper handling with Automatic Document Feeder

Copy files between a USB storage device and your computer

™

See this Quick Guide for the basics. See the online User’s Guide for details.

See www.epson.com/connect.

instructions.

See this Quick Guide or the online User’s Guide for paper loading instructions.

See the online User’s Guide for details.

2 Your WF-2540

Using the Control Panel

The control panel makes it easy to use all the features of your product. To save energy, the screen goes dark after several minutes of inactivity. Press any button to wake it up.

12 3 4

5 6

11 12 13

Note: To turn off the “beep” heard when you press a button, press the r Copy button to select copy mode, press x Menu, press u or d to select Printer Setup, then press

OK. Select Sound, then select Off and press OK. If you turn off the sound, the dialing

sound made when you transmit a fax is also turned off.

Number Description

1 Turn the product on or off

2 Access your product’s Fax mode

3 Access your product’s Copy mode

4 View menus and status on the LCD Screen

5 Use the arrow keys and

6 Enter numbers, letters, and symbols

7 Select fax dialing settings

8 Stop printing/copying/scanning/faxing or reset settings

9 View wireless network status

10 Access your product’s Scan mode

11 Display detailed settings for each mode

12 Cancel/return to the previous menu

13 Select Wi-Fi settings

14 Start printing/copying/scanning/faxing

OK button to navigate menus

Using the Control Panel 3

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of your photos, presentations, and creative projects.

You can purchase genuine EPSON ink and paper at EPSON www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Paper name Size

EPSON Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

EPSON Brochure & Flyer Paper Matte

Double-sided

EPSON Ultra Premium Presentation

Paper Matte

EPSON Premium Presentation Paper

Matte

EPSON Premium Presentation Paper

Matte Double-sided

EPSON Presentation Paper Matte Letter (8.5 × 11 inches

EPSON Ultra Premium Photo Paper

Glossy

EPSON Premium Photo Paper

Semi-gloss

EPSON Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

Letter (8.5 × 11 inches [216 × 279 mm])

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches [216 × 279 mm])

[216 × 279 mm])

Legal (8.5 × 14 inches [216 × 356 mm])

4 × 6 inches (102 × 152 mm) S042181

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches [216 × 279 mm])

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches [216 × 279 mm])

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches [216 × 279 mm])

Supplies Central® at

Part number

S041586 500

S042384 150

S041341 50

S041257 S04218050100

S041568 50

S041062 100

S041067 100

S04217460100

S042182 S0421752550

S041331 20

S04172740100

S042183 S0416672550

Sheet count

4 Using Special Papers

Part

Paper name Size

EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

Letter (8.5 × 11 inches [216 × 279 mm])

EPSON Photo Quality Self-adhesive

Sheets

EPSON Iron-on Cool Peel Transfer

paper

A4 (8.3 × 11.7 inches [210 × 297 mm])

Letter (8.5 × 11 inches [216 × 279 mm])

number

S04203850100

S041141 S041649 S041271

S041106 10

S041153 10

Sheet count

20 50 100

Note: Media availability varies by country.

For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.

For best results:

■ Fan and align the edges of the paper before loading.

■ Load paper against the right edge guide with the printable side faceup; it is usually

whiter or brighter. (Load letterhead or pre-printed paper top edge first.)

■ Always load paper short edge first and make sure the left edge guide is against the

paper as shown.

■ If you use paper with binder holes, only use letter-, A4-, or legal-size and load only

one sheet at a time.

Using Special Papers 5

Placing Originals for Copying, Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only and not in the ADF.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Raise the document cover.

2. Place your original facedown on the front right corner of the scanner glass, with the top of your original against the right side.

3. Close the cover gently so you don’t move your original.

6 Placing Originals for Copying, Scanning, or Faxing

Using the Automatic Document Feeder

You can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF.

1. Move the edge guide outward.

2. Fan the originals, then tap them on a flat surface to even the edges.

3. Insert the originals faceup, top edge first. The on.

ADF light on the control panel turns

4. Slide the edge guide against the originals, but not too tightly.

Using the Automatic Document Feeder 7

Copying a Photo or Document

Follow the steps in this section to copy black-and-white or color documents.

If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets of letteror A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF.

1. Load paper in the sheet feeder.

2. Place your original document on the scanner glass, or load your documents in the ADF (see page 6).

3. Press the r

4. Press u or d or use the numeric keypad to select the number of copies you want (up to 99).

5. Press l or r to change the copy density (lightness or darkness).

6. To change the layout, press x

Settings

7. Press u or d to select

Borderless (when copying photos onto photo paper) to expand the image all the way

to the edge of the paper (slight cropping may occur). Then press

8. To change paper type, paper size, or any other print settings, press u or d to select the setting, then press copying legal-size documents on to letter-size paper, select select

Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be available depending on the options you choose. See the online User’s Guide for details.

To clear copy settings, press

9. After you finish selecting settings, press x Menu to exit the settings menu.

10. Press the

Stop/Reset.

8 Copying a Photo or Document

Copy button.

Menu, press u or d to select Paper and Copy

, press OK, press u or d to select Layout, then press OK again.

With Border to leave a small margin around the image or

OK.

OK. Press u or d to select an option, then press OK. If you are

Reduce/Enlarge, then

Legal->Letter.

y Stop/Reset.

B&W or Color x Start button to begin copying. To cancel copying, press

Printing From Your Computer

This section describes the basic steps for printing from a Windows® or Mac computer. For detailed instructions on printing, see the online User’s Guide.

Printing in Windows

1. Select the print command in your application.

Select your EPSON product

Click here to open your printer software

2. Make sure your EPSON product is selected, then click the

Properties button.

(If you see a

Properties on the next screen.)

Setup, Printer, or Options button, click it. Then click Preferences or

Printing From Your Computer 9

Preferences or

3. On the Main tab, select the basic print settings. Make sure you choose the correct

Paper Type setting for the paper you are using (see page 12 for details).

Select your

Document Size

Click here for quick access to preselected settings

Select your

Paper Type

Click here for 2-Sided Printing

Tip: For quick access to the most common settings, select one of the Printing Presets on the left side of the screen. You can delete these presets or create your own by clicking the

Add/Remove Presets button.

4. For more printing options, click the More Options tab.

Note: For more information about print settings, click Help or see your online

User’s Guide.

5. Click OK to save your settings.

6. Click

OK or Print to start printing.

10 Printing in Windows

Printing With a Mac

Follow the steps below to print from Mac OS X.

1. Open the

2. Select your EPSON product as the

3. Click the arrow or

4. Select basic copy and page settings. For borderless printing, choose a setting with a

File menu and select Print.

Printer setting.

Select your EPSON product

Show Details to expand the print window, if necessary.

Paper Size

Borderless option. You can also select a custom setting to create a

custom paper size.

Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing. Or select your application from the pop-up menu in this window and check if the setting is available.

Copy and page settings

Application settings

Pop-up menu

Printing With a Mac 11

5. Choose Print Settings from the pop-up menu, and select the following print settings:

Choose Print Settings

Select your Media Type (see below)

Select higher quality or faster printing (if available)

6. Choose any other printing options you may need from the pop-up menu. See the online User’s Guide for details.

7. Click

Print.

8. To monitor your print job, click the printer icon in the Dock.

Selecting the Correct Paper Type

Select the correct Paper Type (Windows) or Media Type (Mac OS X) setting in your printer software so the ink coverage can be adjusted accordingly.

For this paper/media Select this setting

Plain paper EPSON Bright White Paper EPSON Presentation Paper Matte EPSON Photo Quality Self-adhesive Sheets EPSON Iron-on Cool Peel Transfer paper

EPSON Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy

EPSON Premium Photo Paper Glossy Premium Photo Paper Glossy

EPSON Photo Paper Glossy Photo Paper Glossy

EPSON Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss

EPSON Premium Presentation Paper Matte EPSON Premium Presentation Paper Matte

Double-sided EPSON Ultra Premium Presentation Paper Matte EPSON Brochure & Flyer Paper Matte Double-sided

Envelopes Envelope

Plain Paper/Bright White Paper

Premium Presentation Paper Matte

12 Selecting the Correct Paper Type

Scanning a Document or Photo

You can use your product to scan original documents and photos and save them on your computer.

Note: For detailed scanning instructions, see the online User’s Guide.

Quick Scanning With the Scan Button

Use the u Scan button to quickly scan a document or photo and save it on your computer. You can even scan a photo and have it automatically included in an email message.

1. Place your original document or photo as shown on page 6.

2. Press the u

3. Press u or d to select one of the following options, then press

■ Scan to USB Device automatically scans a document or photo and saves it to an

■ Scan to Cloud lets you send your scanned files to a destination that you have

■ Scan to PC automatically creates a JPG image and saves it to your computer;

■ Scan to PC (PDF) automatically creates a PDF file and saves it to your computer;

■ Scan to PC (Email) automatically scans a photo, resizes it, launches your email

■ Scan to PC (WSD) lets you manage network scanning in Windows 7 or

Scan button.

OK.

inserted USB storage device.

registered with EPSON Connect.

ideal for scanning photos.

ideal for scanning documents.

application, and attaches a JPG image to a new outgoing message. This works with MAPI-type email such as Microsoft not web-based email such as Gmail.

Windows Vista (Web Services for Devices) on the computer you want to scan to.

(English only). To use this feature, you must first set up WSD

Outlook or Windows Live Mail, but

Scanning a Document or Photo 13

4. Do one of the following:

■ If you’re scanning to a USB storage device, select your scan settings, then press

the

B&W or Color x Start button to begin scanning.

■ If you’re scanning to the cloud, select your destination, then press the B&W or

Color x Start button to begin scanning.

■ If you’re scanning to your computer, select USB Connection if your product is

connected by a USB cable, or select the name of your computer if your product is connected over a network. Then press the

Color x Start button to begin

scanning.

Scanning With EPSON Scan Software

You can scan original documents and photos and save them as files on your computer using the EPSON Scan software. You can also launch EPSON Scan from any TWAINcompliant application.

Note: For Mac OS X 10.6/10.7, see “Scanning With Mac OS X 10.6/10.7” on page 15.

1. Place your original document or photo as shown on page 6.

2. Do one of the following to start EPSON Scan:

■ Windows: Double-click the EPSON Scan icon on your desktop.

■ Mac OS X 10.5: Double-click EPSON Scan in Applications > Epson

Software.

■ To scan from an application, start your application. Then open the File menu,

choose

Import or Acquire, and select your product.

14 Scanning With EPSON Scan Software

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